Waitematā Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitematā Local Board held in the Waitematā Local Board Office, Ground Floor, 52 Swanson Street, Auckland on Tuesday, 17 August 2021 at 1.00pm.

 

present

 

Chair

Richard Northey, (ONZM)

 

Deputy Chair

Alexandra Bonham

 

Members

Adriana Avendano Christie

 

 

Graeme Gunthorp

 

 

Kerrin Leoni

 

 

Julie Sandilands

 

 

Sarah Trotman, (ONZM)

 

 

Also Present

 

Warwick McNaughton

Principal Advisor Governance

Governance Services

 

 

 

 


Waitematā Local Board

17 August 2021

 

 

 

1          Welcome

 

Chair Richard Northey opened the meeting with a karakia and welcomed all those present.

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number WTM/2021/169

MOVED by Chairperson R Northey, seconded by Member G Gunthorp:  

That the Waitematā Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 20 July 2021, as a true and correct record.

 

CARRIED

Under Standing Order 1.9.3 Member Sarah Trotman requested her dissenting vote be recorded.

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Public Forum - Sue Elliott, Community String Knitting Adventures

 

Sue Elliot attended the meeting to present to the local board on the Community String Knitting Adventures.

 

A presentation was provided and a copy will be placed in the official minutes and is available on the Auckland Council website as a minute attachment.

 

Resolution number WTM/2021/170

MOVED by Chairperson R Northey, seconded by Member ST Trotman:  

That the Waitematā Local Board:

a)         receive the tabled presentation

b)        thank Sue Elliot for her presentation and attendance at the meeting.

CARRIED

 

Attachments

a     17 August 2021 Waitematā Local Board Item 9.1 Public Forum: Sue Elliot, Community String Knitting Adventures, presentation.

 

9.2

Public Forum - Greg Innes and Andrew Smith from Q theatre

 

Greg Innes and Andrew Smith attended the board meeting to provide an update on Q Theatre activities.

 

A presentation was provided and a copy will be placed in the official minutes and is available on the Auckland Council website as a minute attachment.

 

Resolution number WTM/2021/171

MOVED by Chairperson R Northey, seconded by Member G Gunthorp:  

That the Waitematā Local Board:

a)         receive the tabled presentation

b)        thank Greg Innes and Andrew for their presentation and attendance at the meeting.

CARRIED

 

Attachments

a     17 August 2021 Waitematā Local Board Item 9.2 Public Forum: Greg Innes and Andrew Smith from Q theatre, presentation.

 

9.3

Public Forum - Mark Michaels, community sports facility

 

Mark Michaels was unable to attend the meeting to present regarding a community sports facility project.

 

9.4

Public Forum - Helen Geary, Friends of Leys Institute and David Abbot, Herne Bay Residents Association

 

Helen Geary and David Abbott attended the meeting to provide comment on the progress made on the Leys Institute Detailed Business Case.

 

A presentation was provided and a copy will be placed in the official minutes and is available on the Auckland Council website as a minute attachment.

 

Resolution number WTM/2021/172

MOVED by Chairperson R Northey, seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)         receive the tabled presentation.

b)        thank Helen Geary and David Abbot, Friends of Leys Institute for her presentation and attendance at the meeting.

CARRIED

 

Attachments

a     17 August 2021 Waitematā Local Board Item 9.4 Public Forum - Helen Geary, Friends of Leys Institue, notes.

 

9.5

Public Forum - Gael Baldock to speak about Item 13b: Notice of Motion Chair R Northey and Item 14: Notice of Motion Member S Trotman 

 

Gael Baldock attended the meeting to voice concerns on the Notice of Motion requesting amendments to the Standing Orders and her support for the Notice of Motion seeking an investigation into the felling of the Western Springs Forest.

 

A presentation was provided and a copy will be placed in the official minutes and is available on the Auckland Council website as a minute attachment.

 

Resolution number WTM/2021/173

MOVED by Chairperson R Northey, seconded by Member G Gunthorp:  

That the Waitematā Local Board:

a)         receive the tabled presentation

b)        thank Gael Baldock for her presentation and attendance at the meeting.

 

CARRIED

 

Attachments

a     17 August 2021 Waitematā Local Board Item 9.5 Public Forum - Gael Baldock to speak about Items 13b: Notice of Motion Chair Richard Northey and Item 14: Notice of Motion Member Sarah Trotman

 

9.6

Public Forum - Victoria Carpenter, Ponsonby Toy Library  to speak about Item 15 in the agenda: Service Property Optimisation of 19 Jervois Road, Ponsonby

 

Victoria Carpenter, Ponsonby Toy Library was unable to attend the meeting to present regarding Item 15 in the agenda: Service Property Optimisation of 19 Jervois Road, Ponsonby

 

9.7

Public Forum - Allan Matson, on behalf of Civic Trust Auckland, and Character Coalition to speak about Item13: Notice of Motion  and Item 15:Service Property Optimisation

 

Allan Matson attended the meeting to voice his support for attaching public forum documents to the official minutes and seeking greater engagement of the community

 

Resolution number WTM/2021/174

MOVED by Chairperson R Northey, seconded by Member G Gunthorp:  

That the Waitematā Local Board:

a)         Thank Allan Matson for his presentation and attendance at the meeting.

 

CARRIED

 

Extension of Meeting Time

Resolution number WTM/2021/175

MOVED by Chairperson R Northey, seconded by Member ST Trotman:  

That the Waitematā Local Board:

a)         agree at 1:56 pm pursuant to standing order 7.8.1, that an extension of time until the business of the item 9 Public Forum is complete and all public forum presenters are heard, be granted.

 

CARRIED

 

9.8

Public Forum - Keith McConnell to speak about Item 14 Notice of Motion Member S Trotman

 

Keith McConnell attended the board meeting to talk to the Notice of Motion to seek an investigation into the felling of the Western Springs Pines

 

Resolution number WTM/2021/176

MOVED by Chairperson R Northey, seconded by Member KL Leoni:  

That the Waitematā Local Board:

a)         thank Keith McConnell for his presentation and attendance at the meeting.

 

CARRIED

 

9.9

Public Forum - James Dreyer to speak about Emily Place – Making Safer streets project

 

James Dreyer attended the meeting to seek information on the status of the Bonus Floor Provision situated at 19-23 Anzac Avenue and concerns over the consultation process and implementation of the Safer Streets programme at Emily Place.

 

A presentation was provided and a copy will be placed in the official minutes and is available on the Auckland Council website as a minute attachment.

 

Resolution number WTM/2021/177

MOVED by Chairperson R Northey, seconded by Member G Gunthorp:  

That the Waitematā Local Board:

a)         thank James Dreyer for his presentation and attendance at the meeting

b)        refer the presentation to staff.

 

CARRIED

 

Attachments

a     17 August 2021 Waitematā Local Board Item 9.9 Public Forum - James Dreyer to speak about Emily Place - Making Safer streets project, presentation

 

9.10

Public Forum - Jo Malcolm to speak about Item 13 Notice of Motion Chair R Northey and community engagement

 

Jo Malcom attended the meeting to talk to the board on the challenges and frustrations observed around the board’s engagement with the community and continued support for the public to be heard at business meetings.

 

Resolution number WTM/2021/178

MOVED by Chairperson R Northey, seconded by Member G Gunthorp:  

That the Waitematā Local Board:

a)         Thank Jo Malcolm and Annie Coney for their attendance and presentation at the meeting.

CARRIED

 

9.11

Public Forum - Wendy Gray to speak about Item 13 Notice of Motion Chair R Northey

 

Wendy Grey attended the board meeting to speak to the Notice of Motion to amend the standing orders and spoke about the need that meeting processes enable and support public to speak at public forums and proposed the idea for the board to work more closely with the community to identify ways to improve engagement.

 

Resolution number WTM/2021/179

MOVED by Chairperson R Northey, seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)         Thank Wendy Gray for her presentation and attendance at the meeting and her idea of community workshops be considered by the board.

 

CARRIED

 

9.12

Public Forum - Lisa Prager to speak about AT's Safe streets project and Item 13 Notice of Motion Chair R Northey

 

Lisa Prager attended the meeting to talk about her concerns over the safety of the Safer Streets project delivered in Grey Lynn.

 

Resolution number WTM/2021/180

MOVED by Chairperson R Northey, seconded by Member J Sandilands:  

That the Waitematā Local Board:

a)         Thank Lisa Prager for her presentation and attendance at the meeting.

 

CARRIED

 

9.13

Public Forum - Soala Wilson to speak about Item 13 Notice of Motion Chair R Northey and Item 14 Notice of Motion Member S Trotman

 

Soala Wilson attended the board meeting to speak in opposition to Item 13 Notice of Motion and in support for Item 14 Notice of Motion.

 

Resolution number WTM/2021/181

MOVED by Chairperson R Northey, seconded by Member G Gunthorp:  

That the Waitematā Local Board:

a)         Thank Soala Wilson for her attendance and presentation at the meeting.

 

CARRIED

 

9.14

Public Forum - Noel Watson to speak about Items 13 Notice of Motion Chair R Northey and Item 14 Notice of Motion Member S Trotman

 

Noel Watson attended the board meeting to acknowledge the remit presented by Chair Northey and Mayor Phil Goff for the reinstatement of the tree protection remit, to speak in opposition to the introduction of public form restrictions and support for an independent investigation into the felling of Western Springs.

 

Resolution number WTM/2021/182

MOVED by Chairperson R Northey, seconded by Member KL Leoni:  

That the Waitematā Local Board:

a)         Thank Noel Watson for his attendance and presentation at the meeting.

 

CARRIED

 

9.15

Public Forum - Chris Rattue to speak about Countdown Grey Lynn noise resource consent

 

Chris Rattue attended the board meeting to highlight the significant noise concerns that has been heard since the change of use at the former Countdown Grey Lynn and the negative impact that this is having on his family.

 

Resolution number WTM/2021/183

MOVED by Chairperson R Northey, seconded by Member G Gunthorp:  

That the Waitematā Local Board:

a)         Thank Chris Rattue for his attendance and presentation at the meeting.

b)        refer the issue and presentation to staff.

 

CARRIED

 

 

9.16

Public Forum - Boopsie Maran to speak about Western Park Art

 

Boopsie Maran attended the meeting to speak on behalf of a local artist (John Radford) to seek information on how the three sculptures at Western Park could have lighting

 

Resolution number WTM/2021/184

MOVED by Chairperson R Northey, seconded by Member ST Trotman:  

That the Waitematā Local Board:

a)         Thank Boopsie Maran for her presentation and attendance at the meeting.

 

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

Under Standing Order 2.5.1 a Notice of Motion has been received from Chair Richard Northey and a Notice of Motion has been received from Member Sarah Trotman for consideration under items 13 and 14 respectively.

 

12

Ward Councillor's report

 

Resolution number WTM/2021/185

MOVED by Chairperson R Northey, seconded by Member J Sandilands:  

That the Waitematā Local Board:

a)      receive the written report update from the Waitematā and Gulf Ward Councillor, Pippa Coom.

CARRIED

 

The meeting adjourned at 3.09pm and reconvened at 3.21pm.

 

Member A A Christie left the meeting at 3.05pm and returned at 3.45pm.

 

13

Notice of Motion - Chair Richard Northey - Request for report on proposed amendments to Waitematā Local Board Standing Orders 8.1.2 (Matters recorded in minutes)

 

Resolution number WTM/2021/186

MOVED by Chairperson R Northey, seconded by Member G Gunthorp:  

That the Waitematā Local Board:

a)         request that staff investigate and report back to the local board’s meeting in September 2021 on options for amendments to the Waitematā Local Board Standing Orders or other options to provide for a clear and transparent process regarding the inclusion of presentations by members of the public in the minutes of local board meetings

A division was called for, voting on which was as follows:

For

Deputy Chairperson A Bonham

Member G Gunthorp

Member KL Leoni

Chairperson R Northey

Member J Sandilands

Against

Member ST Trotman

Abstained

 

The motion was declared carried by 5 votes to 1.

CARRIED

 

14

Notice of Motion - Member Sarah Trotman - Investigation to the felling of Western Springs Forest

 

A document was provided and a copy will be placed in the official minutes and is available on the Auckland Council website as a minute attachment.

 

Motion

That the Waitematā Local Board:

a)      ask the Council to commission and fund an independent investigation into the process and substance of the felling of the Western Springs Forest.

 

The Chairperson asked for a seconder for the motion. No seconder was forthcoming.

 

Under Standing Order 1.6.3 a motion without a seconder is not in order and cannot be further discussed.

 

Attachments

a     17 August 2021 Waitematā Local Board Item 14 Notice of Motion - Member Sarah Trotman - Investigation to the felling of Western Springs, email.

 

Member A A Christie returned to the meeting at

 

15

Service Property Optimisation of 19 Jervois Road, Ponsonby

 

Hannah Alleyne, Service & Asset Planning Team Leader, Carl May, Portfolio Specialist and Andrew Elcoat, Portfolio Specialist  were in attendance to speak to the Report.

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      receive the 19 Jervois Road community service provision findings report (Attachment A)

b)      endorse the relocation of Plunket and Ponsonby Toy Library services

c)       recommend the council offer providing advice and support to Plunket and to the Ponsonby Toy library for the relocation of their services

c)      approve the closure of the women’s public toilets located at 19 Jervois Road

d)      approve the proposed disposal of 19 Jervois Road, Ponsonby, subject to the relocation of services, in accordance with the service property optimisation policy with:

i)        proceeds of sale proposed for reinvestment as a contribution to the restoration of Leys Institute Library and Gymnasium

ii)       conditions of sale providing protection of historic heritage

iii)      should the property be sold on the open market, require the purchaser to retain the Michael Joseph Savage Memorial Fountain on the site in a publicly visible position; thoroughly consider the feasibility of incorporating the Tibor Donner-designed canopies of the Plunket Rooms and Women’s Rest Room in any proposals for site redevelopment; and not object to a possible future Category B Heritage scheduling plan change           

iv)      terms and conditions to be approved under the appropriate Eke Panuku Development Auckland board delegation

e)            note that a start has been made on developing a detailed business case for the seismic strengthening of the Leys Institute Library and Gymnasium and the board request restoration work on the site commence as soon as practical.

 

MOVED by Deputy Chairperson A Bonham, seconded by Member J Sandilands:   an amendment proposing to remove items d ii and iii from the original motion

That the Waitematā Local Board:

a)         remove items d ii and iii from the original motion

A division was called for, voting on which was as follows:

For

Member A Avendano Christie

Deputy Chairperson A Bonham

Member G Gunthorp

Member KL Leoni

Member J Sandilands

Against

Chairperson R Northey

Member ST Trotman

Abstained

 

The motion was declared carried by 5 votes to 2.

 

 

Resolution number WTM/2021/187

MOVED by Member G Gunthorp, seconded by Member A Avendano Christie:  an amendment to add item d ii

That the Waitematā Local Board:

a)         request the Michael Joseph Savage Memorial Fountain is moved to a publicly visible position nearby and request that heritage protection is given

CARRIED

 

The substantive motion was put and declared.

 

 

 

That the Waitematā Local Board:

a)          receive the 19 Jervois Road community service provision findings report (Attachment A)

b)      endorse the relocation of Plunket and Ponsonby Toy Library services

c)       recommend the council offer providing advice and support to Plunket and to the Ponsonby Toy library for the relocation of their services

c)      approve the closure of the women’s public toilets located at 19 Jervois Road

d)      approve the proposed disposal of 19 Jervois Road, Ponsonby, subject to the relocation of services, in accordance with the service property optimisation policy with:

i)       proceeds of sale proposed for reinvestment as a contribution to the restoration of Leys Institute Library and Gymnasium

ii)      request the Michael Joseph Savage Memorial Fountain is moved to a publicly visible position nearby and request that heritage protection is given

iii)      terms and conditions to be approved under the appropriate Eke Panuku Development Auckland board delegation

e)         note that a start has been made on developing a detailed business case for the seismic strengthening of the Leys Institute Library and Gymnasium and the board request restoration work on the site commence as soon as practical.

A division was called for, voting on which was as follows:

For

Member A Avendano Christie

Member G Gunthorp

Member KL Leoni

Chairperson R Northey

Member J Sandilands

Member ST Trotman

Against

Deputy Chairperson A Bonham

Abstained

 

The motion was declared carried by 6 votes to 1.

 

 

16

Local Board Annual Report 2020/2021

 

Mark Purdie, Manager Local Board Financial Advisors was in attendance to speak to the report.

 

Resolution number WTM/2021/188

MOVED by Chairperson R Northey, seconded by Member ST Trotman:  

That the Waitematā Local Board:

b)         adopt the tabled draft 2020/2021 Waitematā Local Board Annual Report.

c)         Thank and congratulate council staff for achieving over 100 projects for the Waitematā community in spite of COVID -19.

d)         note that any proposed changes after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 27 September 2021.

e)         note that the tabled draft 2020/2021 Waitematā Local Board Annual Report, will remain confidential until after the Auckland Council group results for 2020/2021 are released to the New Zealand Stock Exchange which are expected to be made public by 28 September 2021.

 

CARRIED

 

17

Auckland Council's Performance Report: Waitematā Local Board for March to June 2021

 

Trina Thompson, Local Area Manager was in attendance to speak to this report.

 

Resolution number WTM/2021/189

MOVED by Chairperson R Northey, seconded by Member J Sandilands:  

That the Waitematā Local Board:

a)      receive the tabled performance report for March to June 2021.

b)      note the financial performance report in Attachment B of the report will remain confidential until after the Auckland Council Group results for 2020/2021 are released to the New Zealand’s Exchange (NZX) which are expected to be made public on or about 7 October 2021.

 

CARRIED

 

18

Proposal to make a new Freedom Camping in Vehicles Bylaw

 

Trina Thompson, Local Area Manager was in attendance to speak to this report.

 

Resolution number WTM/2021/190

MOVED by Chairperson R Northey, seconded by Member G Gunthorp:  

That the Waitematā Local Board:

a)         support the draft Statement of Proposal in Attachment A of this agenda report to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Noho Puni Wātea ā-Waka 2022 / Auckland Council Freedom Camping in Vehicles Bylaw 2022 for public consultation

b)        note that in Waitematā, there is an increasing number of residents choosing to live in the city centre and fringe townships, as well as large numbers of commuters travelling to the city centre each day.  As such, Waitematā faces excessive and continuing commuter parking issues that conflict with the site’s primary use particularly in our parks and residential streets where we are seeking to improve access to recreation, and organised sports

c)         note that there are a large number of people affected by homelessness in and around the city centre and support that the bylaw will not be used to manage issues associated with homelessness and council’s commitment to a compassionate enforcement approach to protect vulnerable Aucklanders

d)        support the proposed six prohibited areas in Waitematā

e)         support the proposed two restricted areas in Waitematā Cox’s Bay Esplanade and Western Springs Reserve

f)          note that Newmarket Park has a reserve management plan in place which means that camping is not allowed

g)        note that Victoria Park is held as Recreation Reserve under the Reserves Act 1977 and remains prohibited for freedom camping

h)        request that all spaces containing a urupa or cemetery are included on the prohibited schedule

i)          request that sufficient resources are allocated to ensure these controls are well policed, monitored and enforced

j)          support the proposed general rules for all other areas to include:

i)          Require freedom campers to use certified self-contained vehicles

ii)         Require freedom campers to vacate their parking space by 9am on the day of departure

iii)       Require freedom campers to stay no more than two nights in succession with an appropriate period of at least 2 weeks before they are permitted to return

k)         confirm its general views on the management of freedom camping expressed in its feedback to the bylaw development in June 2018 (WTM/2018/82)

i)          that all sports parks should be prohibited for freedom camping

ii)         the importance of ensuring a bylaw prohibits parking on grass

iii)       a preference to manage areas by scheduling them in a bylaw rather than

 leaving them to default rules

iv)       freedom camping opportunities should be limited in the inner city

v)         the certified self-contained camping facility at Westhaven should be utilised and promoted

vi)       concerns that experience from elsewhere in the country suggests that even those in certified self-contained vehicles leave human waste. That all sports  parks should be prohibited for freedom camping due to their high use and reconfirm the view on the importance of ensuring that the laws/ bylaws prohibits parking on grass

 

CARRIED

 

Member Trotman left the meeting at 4.33pm and returned at 4.34pm.

 

19

Feedback on Department of Internal Affairs consultation document on Māori wards

 

A report was provided and a copy will be placed in the official minutes and is available on the Auckland Council website as a minute attachment.

 

Resolution number WTM/2021/191

MOVED by Chairperson R Northey, seconded by Member KL Leoni:  

That the Waitematā Local Board:

a)      provide the tabled feedback on the discussion document on changes to Māori ward and Māori constituency processes

 

CARRIED

 

Attachments

a     17 August 2021 Waitematā Local Board Item 19 Feedback on Department of Internal Affairs consultation document on Māori wards, board feedback report.

 

Item 22 Waitematā Local Board workshop records and Item 23 Waitematā Local Board workshop records were taken prior to Item 20 Chairperson’s report and Item 21 Board member reports.

 

22

Governance Forward Work Calendar

 

Resolution number WTM/2021/192

MOVED by Chairperson R Northey, seconded by Member G Gunthorp:  

That the Waitematā Local Board:

a)      receive the governance forward work calendar as at 17 August 2021.

CARRIED

 

23

Waitematā Local Board workshop records

 

Resolution number WTM/2021/193

MOVED by Chairperson R Northey, seconded by Member J Sandilands:  

That the Waitematā Local Board:

a)      receive the Waitematā Local Board workshop records for the workshops held 27 July and 3 August 2021.

CARRIED

 

20

Chairperson's report

 

Resolution number WTM/2021/194

MOVED by Member G Gunthorp, seconded by Member J Sandilands:  

That the Waitematā Local Board:

a)      receive the Chair’s report for August 2021.

CARRIED

 

Deputy Chair A Bonham left the meeting at 5.02pm.

 

21

Board member reports

 

Resolution number WTM/2021/195

MOVED by Chairperson R Northey, seconded by Member KL Leoni:  

That the Waitematā Local Board:

a)         receive the written report from Member A A Christie, Deputy Chair A Bonham and Member Gunthorp

b)        receive the verbal updates from Members K Leoni, J Sandilands and S Trotman for August 2021.

CARRIED

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

5.03 pm                                              The Chair thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIR:.......................................................