I hereby give notice that an ordinary meeting of the Youth Advisory Panel will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 3 August 2021

5.30pm

Te Atatū Peninsula
Community Centre,
Kōtare room

 

Youth Advisory Panel

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Co-chairperson

Chris Balzat

 

Co-chairperson

Murali Krishna Magesan

 

Members

Alexa Forrest-Pain

 

 

Shane Henderson

 

 

Faenza–lee Hiroti

 

 

Amy Irvine

 

 

Veisinia Maka

 

 

Hannah Njo

 

 

 

 

Liaison Councillor

Cr Shane Henderson

 

Chief Liaison Councillor

Cr Dr Cathy Casey

 

 

(Quorum 5 members)

 

 

 

Sophie White

Kaitohutohu Mana Whakahaere / Governance Advisor

 

29 July 2021

 

Contact Telephone: 021 836 328

Email: Sophie.r.white@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


TERMS OF REFERENCE

(Excerpt – full terms of reference available as a separate document)

 

The terms of reference set out the purpose, role and protocols of the Panel.

Panel members abide by the Code of Conduct for members of Auckland Council advisory

panels.

 

Purpose

As one of council’s engagement mechanisms with diverse communities, the demographic

advisory panels provide advice to the governing body and council staff within the remit of the

Auckland Plan on the following areas:

·         Auckland Council’s regional policies, plans and strategies

·         Regional and strategic matters including those that Council-Controlled Organisations deal with any matter of particular interest or concern to diverse communities.

 

Outcomes

The panel’s advice will contribute to improving the outcomes of diverse communities and

social cohesion as set out in the Auckland Plan. The panel will advise through their agreed

strategic agenda and detailed work programme.

 

Strategic agenda and work programme

The panel must develop a work programme and set a strategic agenda for the term. The

agendas should be focused and integrated across the panels for collaborative input into

shared agendas, particularly on the Auckland Plan, the Long-term Plan and annual plans.

The panel should advise on council’s organisational strategies relevant to diverse

communities.

The governing body and council staff should work with the panel for the development of their

strategic agendas and work programme. An appropriate committee will approve the panel’s

work programme and any subsequent major changes to it.

 

Submissions

The panel must not make formal submissions to Auckland Council on council strategies,

policies and plans, for example, the annual plan.

In its advisory role to the council, the panel may have input to submissions made by the

council to external organisations but do not make independent submissions, except as

agreed with the council.

This does not prevent individual members being party to submissions outside their role as

panel members.

 

Review

The form and functioning of the panels may be reviewed prior to or after, the end of the

panel’s term in September 2019.


Youth Advisory Panel

03 August 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Extraordinary Business                                                                                                5

5          Introduction to Youth Advisory Panel members and liaison councillor                 7

6          HealthWEST                                                                                                                    9

7          Youth Empowerment and CAYAD update                                                                11

8          Youth mental health engagement activity                                                                13

9          Panel members' and liaison councillor's updates                                                   15

10        Consideration of Extraordinary Items

 


1          Apologies

 

At the close of the agenda no apologies had been received.

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

3          Confirmation of Minutes

 

That the Youth Advisory Panel:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 23 February 2021, including the confidential section, as a true and correct record.

 

 

4          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

 


Youth Advisory Panel

03 August 2021

 

 

Introduction to Youth Advisory Panel members and liaison councillor

 

File No.: CP2021/10980

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To introduce Youth Advisory Panel members and the liaison councillors who support the panel.

Whakarāpopototanga matua

Executive summary

2.       There are nine members of the Youth Advisory Panel who were appointed to offer advice to Auckland Council based on their experiences living as young people aged 14 to 24 years, to help us improve outcomes for this community.

3.       Panel members identify the issues that are important to young people; provide advice on the council’s regional strategies, policies and plans; and help us effectively engage with young people.

4.       The Youth Advisory Panel is supported by a Chief Liaison Councillor, Dr Cathy Casey and a Liaison Councillor, Shane Henderson.

 

 

Ngā tūtohunga / Recommendation/s

That the Youth Advisory Panel:

a)      note the introduction of Youth Advisory Panel members and liaison councillor.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.      

Ngā kaihaina / Signatories

Authors

Sophie White - Kaitohutohu Mana Whakahaere / Governance Advisor

Authorisers

Carol Hayward - Principal Advisor Panels

 


Youth Advisory Panel

03 August 2021

 

 

HealthWEST

File No.: CP2021/11120

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an introduction to the community health provider HealthWEST, including:

·    Key projects

·    Insights and learnings related to youth mental health

Whakarāpopototanga matua

Executive summary

2.       Representatives from HealthWEST will present to the panel regarding their mahi in youth mental health.

 

Ngā tūtohunga

Recommendation/s

That the Youth Advisory Panel:

a)      receive the presentation from HealthWEST.

b)      thank HealthWEST for their presentation.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

Sophie White - Kaitohutohu Mana Whakahaere / Governance Advisor

Authorisers

Morgan Borthwick - Manager Advisory

 


Youth Advisory Panel

03 August 2021

 

 

Youth Empowerment and CAYAD update

File No.: CP2021/11078

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive a presentation from the Youth Empowerment and Community Action on Youth and Drugs (CAYAD) team covering:

·    Introduction to the team’s work

·    Update from a recent insights report

·    Youth19 survey results

·    Overview of initiatives relating to youth mental health.

 

Ngā tūtohunga

Recommendation/s

That the Youth Advisory Panel:

a)      receive the presentation from the Youth Empowerment and CAYAD teams

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

Sophie White - Kaitohutohu Mana Whakahaere / Governance Advisor

Authorisers

Morgan Borthwick - Manager Advisory

 


Youth Advisory Panel

03 August 2021

 

 

Youth mental health engagement activity

File No.: CP2021/11052

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       For the Youth Advisory Panel to engage with members of the public about youth mental health.

Whakarāpopototanga matua

Executive summary

2.       Members of the Youth Advisory Panel and Auckland Council staff will facilitate discussions with members of the public.

3.       Topics discussed will include:

·    Misconceptions about youth wellbeing

·    Mental health services

·    Auckland Council’s role in youth mental health

·    Improvements that can be made in youth wellbeing

 

Ngā tūtohunga

Recommendation/s

That the Youth Advisory Panel:

a)      invite the public to discuss and provide feedback on youth mental health.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

Sophie White - Kaitohutohu Mana Whakahaere / Governance Advisor

Authorisers

Morgan Borthwick - Manager Advisory

 


Youth Advisory Panel

03 August 2021

 

 

Panel members' and liaison councillor's updates

 

File No.: CP2021/10983

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To receive updates from Youth Advisory Panel members on recent activities – this may include participation in cross-panel working group meetings, co-chair forums or other activities of relevance to the Youth Advisory Panel.

2.       To receive an update from the panel’s liaison councillor.

Whakarāpopototanga matua / Executive summary

3.       Youth Advisory Panel members will provide updates on their recent work and activities.

4.       The liaison councillor to the panel, Cr Shane Henderson, will provide an update of recent council business of relevance to the Youth Advisory Panel.

5.       Since the panel’s last meeting on 23 February, the panel has been engaged in the following activities:

·        Thriving Communities webinar

·        Significance and Engagement Policy review workshop (notes are provided at Attachment A)

·        Cross Panel Elections working group meetings (notes are provided at Attachment B)

 

 

Ngā tūtohunga / Recommendation/s

That the Youth Advisory Panel:

a)      note the panel members’ updates.

b)      note the liaison councillor’s update.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Significance and Engagement Policy workshop notes

17

b

Cross Panel Elections working group meeting notes

35

c

Voter information presentation

37

     

Ngā kaihaina / Signatories

Authors

Sophie White - Kaitohutohu Mana Whakahaere / Governance Advisor

Authorisers

Carol Hayward - Principal Advisor Panels

 


Youth Advisory Panel

03 August 2021

 

 

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Youth Advisory Panel

03 August 2021

 

 

Elections working group notes – 20th July 2021

Attendance:

·    Sunil Kaushal (Ethnic Panel) – Co-chair

·    Arizona Leger (Youth Panel) – Co-chair

·    Julie Watson (Rainbow Panel)

·    Tux Hika (Rainbow Panel)

·    Bonnie Robinson (Disability Panel)

·    Veisinia Maka (Youth Panel)

·    Najira Khanam (Ethnic Panel)

·    Zari Fazelnia (Seniors Panel)

Apologies: Litiana Wilson (Pacific Panel), Patrick Lino (Pacific Panel), Gerard Martin (Disability Panel)

 

Welcome and introductions

Staff changes:

·    Elodie Fontaine is the new programme manager for the elections.

·    Eddie Tuiavii has moved into a new role as Principal Advisor Democracy and Engagement but has been replaced with Litia Brighouse-Fuavao. She will be involved in future meetings.

 

Albert-Eden By-election debrief

Challenges faced by independent candidates – research is showing that it’s much easier for those affiliated to parties.

Council needs to consider how it can support independent candidates without breaching its neutrality. For example, helping people to understand how candidates stand on issues so that this can be promoted through the Vote Auckland website – there is limited info in the candidates’ booklet.

There has been a lot of information on the Vote Auckland website previously but it isn’t engaging for many Aucklanders so the digital team is starting to consider what can be done differently.

Heart shaped ballot boxes were used during the snap lockdown for the Mangere-Otahuhu byelection and worked well. These were used throughout this by-election but the logistics of managing this were difficult. Will need to consider what is practical for next year’s election.

Considering what locations are obvious and easy for people to use eg supermarkets, transport hubs, tertiary education centres, westfield, the warehouse, schools.

Action: Elodie to provide user data on the Vote Auckland website

 

Elections 2022 work programme

Voting period will be from mid-September. Election date is 8 October 2022.

New legislation allows the council/Chief executive to help push the participation in the election (candidates and voters). We can now help to play a more active role such as organizing candidate evenings. Would like to do more of these but need to be mindful of resources and what’s practical – may end up with more online activities.

Research showed that people need to be shown how the election has direct relevance in their lives

What does an excellent experience mean?

·    Safety – make it a safe experience so people want to do it again in the future

·    Need to consider how to ensure people who don’t have as much experience are supported – don’t create barriers when defining what is meant by quality candidates

·    Good that the council does care about these kinds of things now – may not have done in the past

·    Another barrier is the cost or perception of how much it will cost to stand for election – particularly if you don’t have a party behind you. Particularly the first time.

·    Excellent user experience is a buzz word – move towards more equitable and just experience. Experiences don’t look the same for different candidates eg youth versus candidate who has 20 years’ experience

 

Communications campaign

Examples of good campaigns to consider:

·    Material in different languages – enough to help people want to engage with it / spark interest. Hunger to see information in their own language eg braille.

·    How do you utilize different language speakers in the community? Even candidates could use different languages in their candidate statement but how do we get enrolment forms in different languages / guidance?

·    Video storytelling is very important – even 30 seconds

·    Auckland Pride festival brought in multiple different people that had different looks / connections to the community so they were part of the overall campaign. Everyone would connect to at least one of them.

·    Want some visuals to not just be human /individual based – could have something that is Diwali or pride festival based – helps to demonstrate cultural connectivity. Groups of people

·    Connect with the new ministry for ethnic communities

·    Good to place these communications into different channels – eg through newsletters distributed by groups that people are part of eg disability networks. People aren’t looking out for local government advertising – need to tap into where they look for information

·    Could someone be asked to put up posters in shops in different areas so that it’s not just candidates putting their own information up?

·    Want to ensure that people connect with the imagery but difficult to get one size fits all for each demographic panel.

·    Orange man is very recognizable – could we use him on the election papers somehow?

·    Community groups will be key in terms of community engagement. Digital can be a barrier for some communities. Literacy too.

·    Need to plan in case COVID does come back – what is the back up if we want a non-contact campaign?

·    COVID campaign on TV – there’s a mixture of things coming together to form a heart. Very colourful / vibrant.

Other comments:

·    Need to make sure that any messaging that the panels could share is shared early – don’t leave it to the last minute.

·    Worked with corporates last year with a vote Friday campaign. Might do this again too.

·    Other activities around that time include rugby world cup and other sporting events and activities

Action: Create list of potential organisations / partners – connect with the community partners team on this

 

Pilot for visually impaired voters

Nothing in the legislation currently allows us to use phone or online voting. Have to use paper voting which makes it a little complicated as there are 136 different combinations of voting papers when we consider local board, councillor, licensing trust etc. Want to look at options such as braille, large print, raised ink. Would need some kind of way to request the papers in this format.

Early stages yet but exploring options locally and potentially through a national network of local government elections teams. Would expect to work with the Blind Foundation. 

Comment: Larger print in general would be helpful for people.