Agenda of Devonport-Takapuna Local Board - Tuesday, 21 September 2021

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Devonport-Takapuna Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 17 August 2021 and the extraordinary minutes of its meeting, held on Tuesday, 14 September 2021, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 North Shore Cricket Club and North Shore Rugby Football Club - Lease of the former Devonport Bowling Club site

Te take mō te pūrongo

Purpose of the report

1. Mark Davies, Hayden Smith (NSCC), Ben Browne (NSRFC), Mike Bishop (North Harbour Sport) from North Shore Cricket Club and North Shore Rugby Football Club will be in attendance to address the board regarding Lease of the former Devonport Bowling Club site.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) Receive the presentation from North Shore Cricket Club and North Shore Rugby Football Club and thank Mark Davies, Hayden Smith (NSCC), Ben Browne (NSRFC), Mike Bishop (North Harbour Sport) for their attendance

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

Under Standing Order 3.11.1 Notices of Motion have been received from Member G Wood for consideration under items 12 and 13 respectively.

No.	Title	Page
a ⇩	Notice of Motion - Bayswater Structure Plan	11
b ⇩	Bayswater Ferry Terminal marina and AT ferry terminal site	13
c ⇩	Bayswater Present Ferry Terminal - Bus Stop to Ferry Berth	15
d ⇩	Bayswater Ferry Terminal Ferry site at low tide	19
e ⇩	Bayswater Ferry Terminal AT site plan	21

No.	Title	Page
a ⇩	Notice of Motion - George Wood - Lake Rd	25
b ⇩	Bayswater buses and ferry patronage 12Dec2019	27
c ⇩	Sunnynook Station Patronage Statistics 20192020	31
d ⇩	Bus Patronage Numbers - Devonport and Bayswater 2019to21	41
e ⇩	Lake Road busses 814 route	49

Devonport-Takapuna Local Board

21 September 2021

Consideration of Expression of Interest applications, and the intention to grant Community Leases and an Agreement to Lease, at Devonport Domain, R28 Vauxhall Road, Devonport.

File No.: CP2021/13291

Te take mō te pūrongo

Purpose of the report

1. To review the expressions of interest applications to occupy the former bowling club buildings and site at Devonport Domain, R28 Vauxhall Road, Devonport and to publicly notify the intention to grant community leases and an agreement to lease at Devonport Domain.

Whakarāpopototanga matua

Executive summary

2. Following local board direction to initiate an Expressions of Interest (EOI) to occupy the building and site of the former Devonport Bowling Club, staff advertised and sought applications, including contacting groups on the council interest register.

3. Two applications were received - a joint application from North Shore Rugby Football Club Incorporated and North Shore Cricket Club Incorporated (the sports clubs) and one from the Devonport Historical Museum and Society (the museum).

4. The museum currently has a temporary lease agreement over part of the workshop building, which is utilised for storage purposes. The agreement has a one-month termination clause.

5. Staff involved in the review of EOI applications included the Community Lease Specialist, Senior Community Lease Advisor and the Sports and Recreation Lead.

6. After assessing the applications and proposals, staff recommend that the joint application by North Shore Rugby Football Club Incorporated and North Shore Cricket Club Incorporated is the preferred group to occupy the land and buildings. The clubs will form a new entity to hold the lease for the benefit of both groups and the community.

7. The application and proposal received from the museum is not supported. Following the workshop in October, local board members requested staff seek advice and options from legal services on accommodating the museums’ proposed use. The advice is provided later in the report.

8. This report recommends Devonport-Takapuna Local Board agree that the new entity to be formed by the North Shore Rugby Football Club Incorporated and North Shore Cricket Club Incorporated is the preferred applicant for occupancy of part of Devonport Domain at 28 Vauxhall Road, Devonport and approve public notification and iwi consultation of the intention to grant community leases and an agreement to lease as described in the report.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) approve the new entity to be formed by the North Shore Rugby Football Club Incorporated and North Shore Cricket Club Incorporated as the preferred applicant to lease approximately 4,250m² of the Devonport Domain including the clubrooms, buildings A, and workshop, building B, at 28 Vauxhall Road, Devonport shown on Attachment A to this report.

b) approve public notification and iwi consultation of the intention to grant a community lease to the approved applicant, of the clubrooms and workshop, shown as buildings A and B, outlined yellow on Attachment A, on the following terms and conditions:

i) an initial term of ten years with one right of renewal of ten years with the commencement date being one month following the date of the board’s resolution

ii) rent being set at one dollar ($1) per annum plus GST

iii) that all maintenance of the buildings will be the responsibility of the lessee

iv) all other terms and conditions in accord with the councils Community Occupancy Guidelines 2012

c) approve public notification and iwi consultation of the intention to grant an agreement to lease to the preferred applicant of the former bowling greens and surrounds, shown outlined blue on Attachment A, on the following terms and conditions:

i) a term of five years, to allow the lessee to secure sufficient funds to undertake the project, obtain resource, building and other required approvals at the lessees cost, and undertake the development works generally described in the table at paragraph 34 of this report

ii) the demolition of buildings identified as C, D and E and the reinstatement of the areas occupied by these buildings as green space at Devonport Domain as part of this agreement

d) approve public notification and iwi consultation of the intention to grant a lease on satisfactory completion of all conditions in the agreement to lease to the preferred applicant of the former bowling greens and surrounds, shown outlined blue on Attachment A, on the following terms and conditions:

i) an initial term of 10 years with one right of renewal of 10 years with the commencement date being one day after the completion of the terms of the agreement to lease

ii) rent being set at one dollar ($1) per annum plus GST

iii) that all maintenance of the site, fences and services is the responsibility of the tenant

iv) all other terms and conditions in accord with the councils Community Occupancy Guidelines 2012

f) appoint a hearings panel to deal with any requests to be heard in relation to the proposals to grant the community leases or agreement to lease.

Horopaki

Context

9. This report considers the expressions of interest applications and makes recommendations for the future use and management of the former Devonport Bowling Club buildings and site on part of Devonport Domain at R28 Vauxhall Road, Devonport.

10. The bowling club dissolved in 2016 and abandoned the site. Since then, the buildings have been owned by council.

11. A need for additional facilities particularly for women playing cricket and rugby has been identified by the two groups using the domain.

12. This report considers this need and the future development and utilisation of the former bowling club premises.

Tātaritanga me ngā tohutohu

Analysis and advice

Devonport Domain

13. The former Devonport Bowling Club is located on part of the Devonport Domain. The land is described as Allotment 39 Section 2 Parish of Takapuna held by Department of Conservation as a classified recreation reserve under the Reserves Act 1977 and vested in Auckland Council for recreation purposes.

14. The building and other improvements on site were owned by the Devonport Bowling Club. The club was dissolved on the Incorporated Societies Register in 2016, and the club abandoned the site and ownership of the improvements reverted to council.

15. Leases granted are subject to Section 54 of the Act, which states a lease can be granted to any voluntary organisation on part of the reserve for use of existing buildings or erection of structures and buildings associated with and necessary for the use of the reserve for outdoor sports, games, or other recreation activity. Any lease to be granted on Devonport Domain is required to be in alignment with the provisions of the Act and the approved park management plan.

16. The Devonport Domain Management Plan indicates that increased intensity of use may compromise the amenity of the reserve and surrounding neighbourhood. However, this proposal for the redevelopment of the bowling club and land will enhance the existing domain activities and provide users with additional amenities for the playing of sport, particularly by women.

17. Prior to any lease being granted, public notification and iwi engagement is required as the intended use is not specifically mentioned in the operative management plan.

The buildings on site

18. There are five buildings on the site together with other improvements that were left by the former bowling club. These are described in the table below:

Building	Condition grade		Recommended works	Estimated costs (as at 2018)
A Former clubroom	3-4	The building is in moderate condition. There is some deterioration, however, can be upgraded to a good condition if recommended remedial works are carried out	- Gas cylinders and fittings to be relocated to comply with legislation and codes - Remove/secure exposed nails - Undertake mould tests to ensure the area is free of toxic mould and safe to use - Engage licenced roofer to check roof cladding defects and replace/repair accordingly - Undertake site drainage assessment - Timber windowsill, timber dido rail and deteriorated timber fascia needs to be replaced and reinstalled Electrical assessed as grade three – satisfactory	Community Facilities Asset Assessors had undertaken a building assessment. At the time, it was estimated it would cost $100,000 to $150,000 to carry out the required and recommended works to upgrade the buildings to a good condition and allow for the facility to be used safely.
B Workshop building	3	The building is in moderate condition. There is some deterioration, however, can be upgraded to a good condition if recommended remedial works are carried out	- Replace gutters and securely fix downpipes - Remediate decayed window jambs and doors - Remediate broken concrete footpath Electrical assessed as grade three – satisfactory
C, D, E Storage Buildings	4-5	The buildings are at the end of their useful life, not worthy of renovation or retention	19. Remove/demolish the structures.

20. The buildings and improvements formerly held under lease to the Devonport Bowling Club Incorporated were owned by the club. Upon relinquishing the lease in 2016, the improvements reverted to Auckland Council and council assumed responsibility for the buildings and site and have been undertaking minor maintenance in the meantime.

21. A discussion with the taxation section of council’s Treasury, recommended that the existing building ownership be retained by council, but all the maintenance responsibilities be passed to the incoming tenant.

22. As a significant time has elapsed since this assessment, there may be additional works required over and above those described in the building condition report.

Options for demolition

23. The asset condition assessment report graded the buildings as follows;

Building	Condition grade
Building A	3-4
Building B	3
Building C	4
Building D	4
Building E	5

24. Buildings are assessed on a one to five scale with one being very good to five being very poor. Grade three is described as satisfactory.

25. The elements that affect the condition grading 3-4 of Building A appear to be able to be remedied. There may be other works identified as renovation occurs. It is worth retaining the building and progressing the repairs and maintenance, as the building once repaired has value to the clubs and the community.

26. Building B is grade three which is satisfactory.

27. Buildings C, D and E are either condition grade four or five, and the report recommends these for demolition.

Expressions of Interest Process

28. Advertisements calling for expressions of interest to lease the former Devonport Bowling site were placed in the North Shore Times and the Auckland Council website on 17 March 2020. The closing date for applications was 17 April 2020.

29. Due to COVID-19 lockdown restrictions, the deadline to submit applications was extended by an additional month to allow applicants to complete their applications.

30. Given the state of repair of the buildings, the advertisement advised that successful applicants would need to undertake the appropriate works to make them fit for purpose or demolish buildings, as recommended. Applicants were asked to demonstrate that they have the financial resources and skills required to upgrade the facilities to make them safe for occupation. The preferred applicant will be responsible for any resource and building consent costs, on-going maintenance, compliance and insurance costs.

31. Prospective applicants had an opportunity to view the premises, once COVID-19 restrictions allowed. After the closing date, staff undertook a review and analysis of the applications.

32. Two applications were received; a joint application submitted by North Shore Rugby Football Club Incorporated and North Shore Cricket Club Incorporated, and one from the Devonport Museum and Historical Society.

33. Following a staff assessment, the joint application from the North Shore Rugby Football Club Incorporated and North Shore Cricket Club Incorporated was identified as the most suitable group to occupy the site.

The Expression of Interest Applicants

34. The applications were assessed against the Auckland Council Community Occupancy Guidelines 2012, the Devonport Domain Management Plan, the Reserves Act 1977 and the Devonport-Takapuna Local Board Plan 2020.

Applicant	Proposed occupancy area	Proposed use / activity	Staff recommendations
Devonport Historical Museum and Society	Buildings identified as B, C, D and E.	The group intends to utilise the workshop space and sheds for storage purposes.	Staff are not supportive of the application as buildings C, D and E are at the end of their economic life. Assessed against the Community Occupancy Guidelines 2012 and the Reserves Act 1977 eligibility criteria the proposed use of the site as storage shed only does not enable the activation and public enjoyment of Devonport Domain.
North Shore Rugby Football Club Inc & North Shore Cricket Club Inc	Initially to enter into a lease for the former clubrooms. Stage two is to occupy, under lease the former greens and surrounds to develop cricket facilities and space for other general active recreation opportunities It is proposed that buildings C, D and E are demolished, as recommended.	The clubs intend to refurbish and utilise the existing clubhouse building to accommodate facilities, including those to support women’s participation in both sports.	Staff are supportive of this application and recommend the clubs as the preferred applicant for the following reasons: The proposed development of the site to provide facilities for female players and eventually to create a multi-recreational facility, fills an identified gap in the area and further activates a recreation space. The proposed use of the site aligns best with local board outcomes. It will enhance the provision of sports amenities in Devonport and the wider Devonport-Takapuna Local Board area.

Applicant

Proposed occupancy area

Proposed use / activity

Staff recommendations

Devonport Historical Museum and Society

Buildings identified as B, C, D and E.

The group intends to utilise the workshop space and sheds for storage purposes.

Staff are not supportive of the application as buildings C, D and E are at the end of their economic life. Assessed against the Community Occupancy Guidelines 2012 and the Reserves Act 1977 eligibility criteria the proposed use of the site as storage shed only does not enable the activation and public enjoyment of Devonport Domain.

North Shore Rugby Football Club Inc & North Shore Cricket Club Inc

Initially to enter into a lease for the former clubrooms. Stage two is to occupy, under lease the former greens and surrounds to develop cricket facilities and space for other general active recreation opportunities

It is proposed that buildings C, D and E are demolished, as recommended.

The clubs intend to refurbish and utilise the existing clubhouse building to accommodate facilities, including those to support women’s participation in both sports.

Staff are supportive of this application and recommend the clubs as the preferred applicant for the following reasons:

The proposed development of the site to provide facilities for female players and eventually to create a multi-recreational facility, fills an identified gap in the area and further activates a recreation space.

The proposed use of the site aligns best with local board outcomes.

It will enhance the provision of sports amenities in Devonport and the wider Devonport-Takapuna Local Board area.

Applicant 1: The Devonport Historical Museum and Society

35. The Devonport Historical and Museum Society (the museum) currently has a community lease for its own building located at Mount Cambria Reserve. The primary activity of the museum is to preserve and present the heritage and history of Devonport, maintain a community museum, and provide educational material.

36. The museum currently occupies part of the workshop, Building (B), on Devonport Domain under a short-term lease agreement. This agreement includes an early termination clause, should the premises be required for use by another community group.

37. While Devonport Historical and Museum Society will have continued use of its premises at Mount Cambria Reserve to provide community outcomes, the proposed use of Buildings B, C, D and E on the site of the former bowling club is not supported.

Applicant 2: Joint application received from North Shore Rugby Football Club Incorporated & North Shore Cricket Club Incorporated

38. The clubs intend to form a qualifying entity to provide a joint governance entity to manage the proposed facilities. Once there is confirmation of tenure, the clubs will begin this process to secure funding for the development. The proposed agreement to lease and lease agreement will be in the name of the new entity.

39. North Shore Rugby Football Club Incorporated (the rugby club) and North Shore Cricket Incorporated (the cricket club) currently have community lease agreements for the buildings they occupy on Devonport Domain. The rugby club owns and maintains its clubrooms. The cricket club occupies a council-owned building.

40. North Shore Rugby Football Club Incorporated was incorporated under the Incorporated Societies Act 1908 on 4 November 1957. The rugby club’s objectives are to organise such activities and to co-operate with other sporting or cultural groups or bodies in a way that may further benefit the interest of the club and the sport of rugby football.

41. North Shore Cricket Club Incorporated was incorporated under the Incorporated Societies Act 1908 on 28 January 1983. The cricket club’s objectives are to promote and manage the game of cricket at all levels, in the area.

42. There are a total of 1484 members shared between the two clubs. There are 355 female, 1127 male and 2 gender diverse members. This number does not include casual players that utilise the individual clubs’ facilities.

The proposed development project

43. In their application, the clubs noted that as the number of female players for cricket and rugby increases, existing facilities are not able to accommodate this growth in membership. The clubs have expressed interest in leasing the entire former bowling club site, including building B which is currently occupied by the museum.

44. It is the intention of the clubs to remove the brick wall to open the space between the bowling club site and the rest of Devonport Domain. This will create a better link through the site.

45. Buildings C, D and E, shown on the site plan, are proposed to be demolished by the clubs as part of the development works. Information was sought from the Manager Area Operations about whether the demolition could be done by council. The painting and demolition budget is fully committed this year (2021/2022) and while the demolition of the buildings can be added to the programme for the following year, it is not certain the work will be funded as there may be other priorities for the limited funding available.

46. The clubs have proposed to undertake the works described in the table below in three phases over five years. The detail of the works, intended start dates and estimated time to completion is described in the table below:

Phase

Details of works

Intended start date

Estimated time to complete

Redeveloping the existing former bowling clubrooms into fit-for-purpose, female facilities.

Demolition of buildings
C, D and E shown on the site plan

Removal of the brick wall that separates the current site from the rest of Devonport Domain.

Immediately the lease and agreement to lease have been finalised.

Within 12 months of entering into the lease and agreement to lease

Construction of a new multi lane covered cricket facility

Development of an outdoor all-weather surface recreational facility.

Dependent on securing funds, resource/building consents (where applicable).

Five years

Development of the remainder of the existing site into a community recreation centre for the use of the wider public.

47. The availability of funding requires the remedial and new works for the development to be done in stages.

48. The clubs have indicated there are sufficient funds on hand from existing reserves and from additional fundraising activities to undertake the works in phase one of the development. As these affect the clubrooms and workshop building, a community lease, subject to public notification and iwi consulation can be progressed now for these areas.

49. The clubs have indicated they will not approach the local board for funding of the proposed development.

50. The clubs generate revenue through multiple avenues - membership fees, donations, grants, events, etc. Separately, the groups hold significant reserve funds in their accounts.

51. The clubs are cognisant of the funding that will be required to activate phases two and three of the development project. An initial strategy to fund the development has been developed, albeit this will be adjusted once the financial impact of COVID-19 has been assessed. Funding for these phases will consist of approaching local and national sports funds, community trusts, philanthropic funders and corporate sponsors looking to fund community projects and through fundraising and additional investment from their members.

52. The clubs’ proposal envisages use of the full bowling club site. This will provide for a more comprehensive redevelopment and better utilisation of the Domain, providing better outcomes for the community.

53. While the proposed development is outlined in paragraph 46 of this report, a more detailed plan will be developed by the clubs once an agreement to lease is approved.

54. If the lease is granted and the development of the area is completed the ongoing maintenance responsibility including any future capital expenditure for assets associated will fall to the clubs.

Public notification and iwi engagement

55. The proposal while aligned with existing uses at the domain, it is not described in the approved reserve management plan for the Devonport Domain. Public notification and resolution of any submissions is therefore required before granting a lease or agreement to lease.

Tauākī whakaaweawe āhuarangi

Climate impact statement

56. Climate change has the potential to impact Devonport Domain as it is within a flood plain and flood prone area. It is predicted to flood during a 1-in-100-year storm event (as shown, circled in red in the image below).

57. While parts of the Devonport Domain are likely to be affected by a 100-year coastal inundation with a 1m sea level rise, the site in question is unlikely to be impacted by this.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

58. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

The application from the Devonport Museum

59. Council’s legal advice is that should part of the site which the museum has applied for be reclassified as Local Purpose Reserve, the Council may grant a lease over the buildings for the purpose of storage sheds. The intention to reclassify the land will need to be formally resolved, and the proposed reclassification publicly notified, in compliance with the Reserve Act 1977.

60. Councill staff do not support nor recommend the reclassification of part of the site for the following reasons:

· The proposed use for storage is not related to the Devonport Domain is not the optimum use of a recreation reserve or a community facility. The joint proposal indicates that the deteriorating buildings will be removed, and the space activated as recreation space for the community.

· To change the classification and the proposed reclassification of part of the site is an expensive and time-consuming process. A legal plan (Subdivision plan or Survey Office plan) to define the area is also required.

· In doing so, it also sets a precedent and expectation from other community groups and organisations that storage alone will be available at this and other locations on reserves.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

61. The Devonport-Takapuna Local Board is the allocated authority relating to local, recreation, sport, and community facilities, including community leasing matters.

62. The Expressions of Interest process for the former Devonport Bowling Club Incorporated site was an approved item on the Community Lease Work Programme for 2020/2021 and was deferred to the 2021/2022 Workplan year.

63. The Auckland Council Community Occupancy Guidelines 2012 indicate that to be eligible for a community occupancy agreement, community groups should “provide activities, services or programmes that align with, and promote strategic outcomes for, the community as defined by the relevant local board through the local board plan”.

64. The following outcomes from the Devonport-Takapuna Local Board Plan 2020 are the most applicable to potential uses of the site:

· Outcome two, parks, facilities, and open spaces; Our parks, sports fields, community facilities, beaches and open spaces are well maintained to meet the recreation and social needs of our growing population.

· Outcome three, community participation and wellbeing; Our communities, including mana whenua, feel connected and supported to plan, deliver, and participate in activities and services in their local area.

65. At a workshop on 6 October 2020, applications were reported to the local board by way of a memo. As there were only two applicants, details from both applications were presented.

66. Elected members supported the sports clubs’ proposal however requested alternate options on being able to accommodate the museum over part of the site. Specifically, the local board had interest in reclassification of the area at buildings B, C, D and E to Local Purpose Reserve. This is discussed at paragraphs 59 and 60 above.

Tauākī whakaaweawe Māori

Māori impact statement

67. Delivering on Auckland Council’s commitment to Maori at a local level is a priority for local board. Devonport-Takapuna Local Board are focussed on building strong and meaningful relationships with Local Maori to ensure that Maori needs and aspirations are understood.

68. Staff will engage with iwi and mana whenua representatives through a presentation on the proposed at an upcoming North/West forum. Formal consultation with iwi will also take place alongside the public notification of the intention to consider a community lease and agreement to lease.

Ngā ritenga ā-pūtea

Financial implications

69. The groups do not intend to seek financial assistance from the local board for funding of their proposed development. There are sports funds they will approach to fund phases 2 and 3 of the project.

70. The future cost of maintenance and capital expenditure at the site will be responsibility of the groups. Ownership of the existing assets will be retained by council. These provisions are proposed to be included into the special terms of the lease for the site.

71. If the community lease and agreement to lease is not progressed as recommended in the report the maintenance and costs will remain as a council responsibility.

72. The proposed future use of the bowling club facilities has been identified with the EOI process and will add value to the use of the domain and for the community.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

73. If the Devonport-Takapuna Local Board resolves not to identify a suitable or preferred applicant, the site will remain vacant. In the time that has elapsed, the building condition has and may continue to deteriorate or be subject to vandalism.

74. With the current effect of the Covid-19 pandemic on available funding sources for the provision of community assets, there is a risk, that if funding is not able to be sourced for stages two and three of the proposal, that the area around the buildings will be left vacant. If that occurs the area will likely become open space and available to the community. This risk is assessed as minor.

75. If there are submissions relating to either the public notification of the lease or the agreement to lease this will incur a delay in granting either agreement. If a hearing is required costs may be incurred if commissioners are required to facilitate the hearing process.

76. The issue of whether a group could apply for funding from third parties if the group did not own the building was discussed with council’s Treasury department. Advice is that this should not be an impediment.

77. Devonport Domain is the subject of a review of the Reserve Management Plan for the domain. Progressing a lease ahead of consideration of the reserve management plan could be seen as predetermination of the management plan outcome. The subject of this proposal supports current activities already occurring at the domain and the risk of predetermination is low, as the uses can be accommodated in the new management plan. The management plan is still some time away from being considered.

Ngā koringa ā-muri

Next steps

78. Subject to the Devonport-Takapuna Local Board decision:

i) publicly notify and engage with iwi, as required, on Auckland Council’s intention to grant a community lease and an agreement to lease and subsequent lease, to the entity to be formed by the two sports clubs

ii) on satisfaction of any submissions to the public notification or iwi consultation, work with the North Shore Rugby Football Club Incorporated and North Shore Cricket Club Incorporated to document the community lease and agreement to lease and develop the detail for the development contemplated by the agreement.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site Plan	63

Ngā kaihaina

Signatories

Author

Ron Johnson - Senior Community Lease Advisor

Authorisers

Taryn Crewe - General Manager Community Facilities

Eric Perry - Local Area Manager

Devonport-Takapuna Local Board

21 September 2021

Auburn Street Reserve Service Assessment

File No.: CP2021/12580

Te take mō te pūrongo

Purpose of the report

1. To adopt the service assessment for Auburn Street Reserve

Whakarāpopototanga matua

Executive summary

2. The approved Parks Sport and Recreation (PSR) work programme for the 2020/2021 year included the item ‘Auburn Street Reserve Service Assessment’ (PSR SharePoint ID:24).

3. Auburn Street Reserve is located in central Takapuna. This reserve provides valuable open space to the surrounding rapidly intensifying residential and commercial area and also serves as an important pedestrian and cycle connection point for the area.

4. Several community buildings and facilities are based on this reserve, including the Takapuna Playcentre, the PHAB Centre, the Taitamariki Girl Guides Hall and the active recreation activities at the Takapuna Croquet Club,

5. The purpose of this service assessment is to provide development guidelines which will inform any future development planning or funding processes for this reserve.

6. An in-depth site analysis and information review was undertaken to identify any opportunities and constraints for future management and possible development of the reserve, with a vision of optimising public use and enjoyment.

7. The assessment also identifies a spatial plan for the reserve showing a proposed layout of facilities, passive recreation areas, car parking and pedestrian/cycle connections.

8. A draft version of the Auburn Street Reserve Service Assessment was presented to the Devonport -Takapuna Local Board at a workshop in May 2021 for consideration. Feedback received at this workshop has been incorporated into the final draft service assessment document attached to this report (Attachment A).

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) adopt the Auburn Street Reserve Service Assessment as included as Attachment A to the agenda report.

Horopaki

Context

9. Auburn Street Reserve is an irregularly shaped 1.8-hectare reserve bounded by residential properties located in the heart of the busy commercial precinct of Takapuna. It comprises sections of Recreation Reserve, Local Purpose Reserves and a section of Scenic Reserve.

10. It is anticipated that demands on this reserve will increase significantly over the coming years. This is due to population growth through the intensification of the surrounding residential and commercial areas and through increased visitor numbers, as the reserve becomes a key hub in the pedestrian and cycleway network within the inner North Shore.

11. Significant intensification of the residential and commercial built environment is anticipated in the area immediately surrounding the reserve due it being zoned as a Terraced Housing and Apartment (THAB) Zone in the Auckland Unitary Plan.

12. There are four community buildings and facilities based on this reserve. These are the Takapuna Playcentre, the Taitamariki Girl Guides Hall, the PHAB Centre and the Takapuna Croquet Club. The croquet club is a thriving active recreational facility, with four playing courts, and an associated lease over a significant section of the reserve.

13. In 2009 the legacy North Shore City Council purchased two additional land parcels at 76 and 78 Anzac Street with the intention of expanding the size of this reserve and creating a direct cycle and pedestrian link to Anzac Street.

14. This was considered important in the context of the Devonport Takapuna Area Plan (2014), designed to enhance connections between Takapuna Central, the Waitemata Harbour and Lake Pupuke. The connection is yet to be realised due to the physical barriers of the existing croquet courts and associated fencing between Anzac Street and the rest of the reserve.

15. The southern section of the reserve is currently under development with the construction of the Patuone shared cycle and pedestrian path. This new route will create a significant connection to many other parts of the North Shore greenway network. No other capital funding is currently allocated to the development of this reserve.

Tātaritanga me ngā tohutohu

Analysis and advice

16. The purpose of this assessment is to provide development guidelines in the form of a spatial plan for Auburn Street Reserve, which proposes key activities and zones within the reserve, but does not provide any detail on specific development projects. This spatial plan is aligned with Auckland Council’s shift in its approach to park development, from an asset-based approach to a people focused and service provision approach.

17. The spatial plan aims to ensure adequate allocation of space for community use and create a meaningful spatial arrangement that allows for a variety of activities within the reserve. This will ensure that the reserve remains an important asset to the community by providing recreation and amenity value well into the future.

18. Background information for the assessment was gathered through site visits to the reserve and a desktop review of relevant information. Documents that were reviewed are listed below and include statutory and non-statutory strategic documents, legislation, policies and plans relevant to the Auburn Street Reserve, the Devonport-Takapuna Local Board and the wider Auckland region.

· The Auckland Plan 2050

· Parks and Open Space Strategic Action Plan 2013

· Sport and Recreation Strategic Action Plan 2014-2024

· Devonport Takapuna Local Board Plan 2020

· Devonport -Takapuna Greenways Plan 2015

· Auckland Council Open Space Provision Policy 2016

· Auckland’s Urban Ngahere (Forest) Strategy

· Takapuna Framework Plan 2017

· Auckland Unitary Plan

· Devonport Takapuna Open Space Network Plan

· Patuone Walkway 100% Concept Design

19. The draft service assessment identified the following key opportunities and constraints:

Opportunities

· creating a meaningful spatial arrangement and allocation of community use and passive recreation

· pedestrian and cycle routes through the reserve that link to the Takapuna Metropolitan Centre, Devonport Greenways, Northern Pathway and Akoranga Bus Station via the Patuone Reserve

· provide opportunities for sports facilities.

Constraints

· reserve is valued as a car park

· multiple stakeholders already based on the site

· current community leases over large areas of the reserve

· limited and poorly articulated access for the public to the reserve.

20. Pedestrian and cycle movements within the reserve are hampered by a number of factors including perceived safety concerns through the scenic reserve areas, fenced off sections creating barriers to connectivity and the overbearing presence of vehicles in the parking areas and driveway. A proposed spatial plan identifies fundamental opportunities to improve all of these aspects. (refer Attachment A, page 17). The plan aims to:

· ensure adequate allocation of space for community use

· create a meaningful spatial arrangement that allows for a variety of activities within the reserve

21. The four community buildings situated on the reserve are a prominent feature of the park and changes to the layout and lease arrangements of these facilities provide the most significant opportunity for future improvements to the reserve.

22. Many of the aspects of the spatial plan and service assessment could only be progressed with corresponding changes to these leasing arrangements. This may include rationalising the layout of buildings and their associated leased areas and will require ongoing engagement with the leaseholders.

23. The current leasing agreements for these facilities are detailed in the service assessment (refer Attachment A, page 11) and it is important to note that these do not have coordinated expiry dates. Any moves to synchronise these dates would enable more cohesive master planning opportunities for the reserve.

24. A significant issue identified in the service assessment relates to the yet to be developed new section of reserve and a direct pedestrian and cycle connection for the main part of the reserve through to Anzac Street. Engagement with the croquet club has been undertaken to identify short-term opportunities to achieve a connection, as well as longer-term aspirations for the club and how these could be developed to achieve this goal.

25. The Parks and Places Specialist will engage in ongoing discussions as any opportunities arise relating to this connection. If the opportunity for a connection through this part of the reserve area can be identified, planning would be initiated through a future work programme process, in conjunction with the local board.

26. Ongoing engagement with all leaseholders and council’s leasing team will be undertaken to ensure that the aspirational goals of this service assessment are initiated and implemented when possible and as funding becomes available. The local board will be advised as to any changes to leasing arrangements or other changes as they arise.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. Auburn Street Reserve has a short section of coastal reserve area that interfaces with the upper reaches of Shoal Bay and the Waitemata Harbour. This section of the reserve plays an important role in providing for connectivity for pedestrians and cycles to Auckland’s wider network and reducing carbon emissions through the use of these types of sustainable transport activities.

28. The future pressures associated with climate change and sea level rise, pose significant future management challenges for how this reserve can continue to serve its current and proposed functionality and associated provision of services.

29. A Coastal Management Framework (resolution ENV/2017/116) has been set up to provide a best practice operational framework for coastal management in Auckland to respond to these challenges.

30. The Framework provides guidance on options to manage these risks and how they should be implemented, which must be consistent with:

· outcomes and policies in the New Zealand Coastal Policy Statement and national guides on climate change projections and adaptive planning

· any relevant coastal management plan and/or coastal asset management plan

· any future council coastal erosion and land instability response policy, or implementation of the Auckland Climate Plan 2020

· relevant hazard assessments

31. Other factors that can support resilience to the impacts of climate change in the reserve include sustainable design of buildings and other assets and identifying areas for new plantings with species that will tolerate anticipated climatic conditions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. Community Facilities operational management, project management and leasing staff members have provided input into the service assessment process.

33. The proposed pedestrian cycle networks connecting through the reserve are consistent with the wider networks being delivered by Auckland Transport.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. The service assessment aligns to outcomes in the Devonport Takapuna Local Board Plan, specifically Outcome 1: Quality parks, beaches and open spaces that everyone can enjoy.

35. A draft version of the Auburn Street Reserve service assessment was presented to the Devonport Takapuna Local Board at a workshop in May 2021. Feedback received at this workshop has been incorporated into the final draft service assessment document attached to this report.

Tauākī whakaaweawe Māori

Māori impact statement

36. The work undertaken in the Parks and Places work programme has been designed to enable meaningful engagement with mana whenua by outlining the potential projects and the how these will deliver on the outcomes identified in the Devonport-Takapuna Local Board Plan. The intention is to provide enough information for mana whenua to effectively provide input into the direction of any project identified in the service assessment before any design process begins.

37. Once adopted, future projects aligned to this service assessment will be presented to the North-Western Area Hui. mana whenua will have the opportunity to express interest in these projects and indicate how they would like to be involved.

Ngā ritenga ā-pūtea

Financial implications

38. The service assessment process is used as a tool to understand how funds may be allocated in the future. Should any projects be initiated in response to the service assessment, then funding will need to be allocated as part of the Community Facilities work programme for investigation and design. There is currently no funding allocated.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39. There is an inherent risk in allocating funding to investigation and design that may initiate projects when there is no capital funding identified to deliver the physical work components.

40. Any further investment in the site will be made through the Community Facilities Work Programme. The work programme development process is designed to ensure the local board receive quality advice to inform financial decision-making.

Ngā koringa ā-muri

Next steps

41. Ongoing engagement with all leaseholders and council’s leasing team will be undertaken to ensure that the aspirational goals of this service assessment are progressed when possible and as funding becomes available.

42. Community Facilities and other council departments will support the identification of future development options for the reserve through the application of the service assessment.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Auburn Street Reserve Service Assessment	71

Ngā kaihaina

Signatories

Author

John McKellar - Parks & Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Eric Perry - Local Area Manager

Devonport-Takapuna Local Board

21 September 2021

Devonport-Takapuna Local Grants Round One and Multi-Board Round One 2021/2022, grant allocations

File No.: CP2021/13745

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline the applications received for Devonport-Takapuna Local Grants Round One and Multi-Board Round One 2021/2022.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received for the Devonport-Takapuna Local Grants Round One as shown in Attachment B to the agenda report and Multi-Board Round One 2021/2022 as shown Attachment C to the agenda report.

3. The Devonport-Takapuna Local Board adopted the Devonport-Takapuna Local Board Community Grants Programme 2021/2022 on 20 April 2021 as shown in Attachment A to the agenda report. The document sets application guidelines for community contestable grants.

4. The local board has set a total community grants budget of 218,331 for the 2021/2022 financial year.

5. Twenty-eight applications were received for Devonport-Takapuna Local Grants, Round One 2021/2022, requesting a total of $161,660.33 and thirteen multiboard applications were also received requesting a total of $50,933.86.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) agree to fund, part-fund or decline each application in Devonport-Takapuna Local Grants Round One 2021/2022 listed in the following table:

Table One: Devonport-Takapuna Local Grants Round One 2021/2022 grant applications.

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2202-101	The Lake House Trust	Arts and culture	Towards the cost of producing "Lake House Arts Wood Sculpture Symposium 2021" specifically the cost of marketing, studio use, artist director fees, artists per diem, health and safety officer’s fees, equipment hire, woodcraft tools, and materials.	$10,000.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2202-107	The Operating Theatre Trust	Arts and culture	Towards the production "The Twits" at the Pumphouse Theatre in October 2021, including venue hire and front of house manager's cost.	$7,704.00	Eligible
LG2202-110	Spectacle: Club de Théâtre Français	Arts and culture	Towards the venue hire, costumes, and theatrical property for the French theatre production in December 2021 at "The Vic" Devonport.	$1,000.00	Eligible
LG2202-114	Circability Trust	Arts and culture	Towards the overall costs to run three interactive Circus workshops in October 2021 excluding the advertising cost.	$2,270.00	Eligible
LG2202-116	Mark Pinto de Menezes Matchbox 2000 Productions Limited	Arts and culture	Towards an "80s Flashback" tribute event at Murray's Bay Intermediate School Hall on 9 October 2021, specifically the cost of the stage equipment including sound, light and technical fees.	$3,000.00	Eligible
LG2202-123	Harmonious Events NZ	Arts and culture	Towards the costs associated with the "Roarin 20s Art Deco Gala Concert" at the "Victoria Theatre" on 25 September 2021, including the costs of venue hire and staffing, marketing, costumes, and wigs.	$10,000.00	Eligible
LG2202-126	The Rose Centre Incorporated	Arts and culture	Towards the cost to rename and rebrand, website rebuild, and social media and Mailchimp design for the Rose Centre.	$8,682.50	Eligible
LG2202-130	Harbour Voices Incorporated	Arts and culture	Towards the costs of the Musical Director and the Assistant Musical Director's fees for the third and the final concert in December 2021.	$3,700.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2202-106	Devonport Community Creche Incorporated	Community	Towards the costs to replace and resurface the outdoor playground matting at the Devonport Community Crèche.	$6,711.00	Eligible
LG2202-109	Merge NZ Limited	Community	Towards the costs to deliver NZSL Club monthly meetings, including the facilitators' fees, fingerspelling cards, petrol vouchers, catering, NZSL Club kit and activity sheet resource, venue hire, and the cost of filming and video editing to promote NZSL Club events.	$2,600.00	Eligible
LG2202-113	Youthline Auckland Charitable Trust	Community	Towards the cost of clinical supervision and training of the volunteer counsellors, from 1 October 2021 to 31 March 2022.	$5,000.00	Eligible
LG2202-115	The North Shore Budget Service Incorporated	Community	Towards the cost of facilitation of a programme for seniors between October to December 2021, including the costs of programme research and development, volunteers, facilitation, marketing, materials, printing, website upgrade, stationery, monitor and keyboard.	$10,000.00	Eligible
LG2202-120	Takapuna Bowling Club Incorporated	Community	Towards the cost of refurbishment of the kitchen at the Takapuna Bowling Club.	$10,000.00	Eligible
LG2202-124	Age Concern Auckland Incorporated	Community	Towards the cost of delivering activities and classes for Chinese speaking older people at the "Positive Ageing Centre", specifically meeting costs, resources for the English classes, telecommunication, energy ‍bill, volunteer expenses, and salaries.	$8,000.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2202-125	Play-A-While Toy Library Devonport Incorporated	Community	Towards office rent, cupboard hire, insurance, and the database and operating system hosting cost.	$3,180.00	Eligible
LG2202-128	New Zealand Council of Victim Support Groups Incorporated	Community	Towards the operational costs of the "Volunteer Support" programme, including the cost of staff expenses, volunteer expenses, technology, administration, learning and development, training, operational travel, communications, and fundraising.	$3,000.00	Eligible
LG2202-131	Royal New Zealand Plunket Trust	Community	Towards the installation of new flooring at the Takapuna PlunketLine Rooms.	$2,972.05	Eligible
LG2202-102	Devonport Folk Music Club Incorporated	Events	Towards the artist fee, sound, and advertising for the "Folk in the Park" event on 13 February 2022.	$3,400.00	Eligible
LG2202-105	Auckland Region Outrigger Canoe Association Incorporated	Events	Towards the hireage of a sound system, safety boats, support boat, portacom, portaloos, waste management, volunteer uniforms, and food costs for the Auckland Region Sprint Championship Event at Lake Pupuke in December 2021.	$10,000.00	Eligible
LG2202-108	North Harbour Triathlon Club Incorporated	Events	Towards event safety for a series of nine races for the “Club Swim Run” event ‍held between November 2021 to March 2022.	$5,000.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2202-119	SILO (South Island Light Orchestra Limited)	Events	Towards the administration and marketing costs for "The Takapuna Winter Lights Festival" including the cost of the website build, social media management, partnership and funding management, post-marketing report for 2021, marketing and creative planning for the 2022 event.	$10,000.00	Eligible
LG2202-121	New Zealand Theatre Month Trust Board	Events	Towards the cost of hireage of the Takapuna Memorial Hall (wet weather alternative), sound system, artist fee, distribution, and marketing for "The End of the Golden Weather" performance to be held on 25 December 2021 at the Takapuna Beach Reserve.	$3,000.00	Eligible
LG2202-103	Nga Kaihoe o Aotearoa (Waka Ama New Zealand) Incorporated	Sport and recreation	Towards venue hire, safety boats, and the waste management cost for the 2022 Takapuna Beach Cup from 18 February to 20 February 2022.	$10,000.00	Eligible
LG2202-118	Harbour Sport Trust	Sport and recreation	Towards costs associated with the Harbour Sports Youth Programme, including workshop facilitator fees, catering, stationery, vouchers for guest speakers, tetramap exercise costs, social activities, Harbour Sport Coordinator's wages, marketing and advertising costs.	$5,000.00	Eligible
LG2202-122	Takapuna City Association Football Club Incorporated	Sport and recreation	Towards the purchase of a projector for the clubhouse.	$872.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2202-127	Rotary Club of Devonport Charitable Trust	Sport and recreation	Towards the purchase of ‍materials to provide a free draining foundation and tree root protection under the running surface of the pump track at Woodall Park in Devonport.	$9,240.78	Eligible
LG2202-129	Ngataringa Tennis Club Incorporated	Sport and recreation	Towards the purchase of an external weatherproof noticeboard.	$2,328.00	Eligible
LG2202-133	Harbour Sport Trust	Sport and recreation	Towards the cost of external delivery, food ingredients for the cooking classes, social activities, marketing, and the Harbour Sport Coordinator's wages for the programme "Equip'd" targeting Asian girls from Westlake Girls High School.	$5,000.00	Eligible
Total				$161,660.33

That the Devonport-Takapuna Local Board:

b) agree to fund, part-fund or decline each application in Devonport-Takapuna Multiboard Round One 2021/2022, listed in Table Two:

Table Two: Devonport-Takapuna Multiboard Round One 2021/2022 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB2022-125	Mark PInto de Menezes under the umbrella of Matchbox 2000 Productions Limited	Arts and culture	Towards an "80s Flashback" tribute event at Murray's Bay Intermediate School Hall on 9 October 2021	$1,000.00	Ineligible as a duplication of LG2202-116
MB2022-111	Neighbourhood Support North Shore	Community	Towards the manager's salary and operating expenses between June 2021 and June 2022	$5,000.00	Eligible
MB2022-114	North Shore Centres of Mutual Aid	Community	Towards a proportion of operational costs, excluding wages, for eight centres in the North Shore between January and December 2022	$10,000.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB2022-121	The Student Volunteer Army Foundation	Community	Towards the Student Volunteer Army (SVA) "Kids Programme Volunteer Project" in various primary schools including the costs of school kits and providing administrative support from 31 October 2021 to 1 August 2022.	$2,100.00	Eligible
MB2022-146	North Shore Womens Centre	Community	Towards the wages of a community resource worker and a social worker to deliver services for the North Shore Women’s Centre from November 2021 to November 2022	$1,533.00	Eligible
MB2022-152	Road Safety Education Trust	Community	Towards the operational costs to manage the delivery of the Road Safety Programme across Auckland, including wages for the programme co-ordinator, national manager and support staff for programmes between 1 October 2021 to 30 September 2022.	$2,000.00	Eligible
MB2022-153	Multiples Auckland Trust	Community	Towards training, support groups and equipment for Multiples Auckland from 1 October 2021 to 1 December 2021.	$2,120.86	Eligible
MB2022-154	Yes Disability Resource Centre	Community	Towards a two-day "Future Leaders" workshop for young people on the North Shore with a disability, held at Shore Junction from 1 November 2021 to 30 September 2022, including the cost of facilitator, food, transport, youth workers, materials for the workshop, sign language interpreter, reader/writer.	$2,750.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB2022-156	CNSST Foundation, formerly known as Chinese New Settlers Services Trust	Community	Towards the cost of venue hire for the "Community Connection" programme at Westlake Boys High School from 30 October to 23 July 2022.	$6,000.00	Eligible
MB2022-164	Life Education Trust North Shore	Community	Towards the Life Education Trust North Shore “Child healthcare" programme, specifically the cost of take-home workbooks for students, from 1 January to 1 July 2022 at various north shore schools.	$2,310.00	Eligible
MB2022-169	Rainbow Youth Incorporated	Community	Towards the "Peer Support groups" for Rainbow Youth in multiple locations from 1 October to 30 September 2022.	$5,120.00	Eligible
MB2022-128	Harbour Sport	Events	Towards the operational costs to deliver the "Shore to Shore" 2022 event, including the cost of the traffic management, temporary fencing, first aid, transport, waste management, toilet, generator and sound hire, printing, and event timing costs.	$10,000.00	Eligible
MB2022-162	Aotearoa Multicultural Families Society Incorporated	Events	Towards the "Moving Village" programme, an organised walking programme for families to walk through different parks in Devonport, Takapuna, Mission Bay and East Coast Bays from 2 October 2021 to 31 May 2022, including the costs of venue hire for meetings, body pack transmitter kit, volunteer training, design, and printing of programme activity books and certificates.	$1,000.00	Eligible
Total				$50,933.86

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. Auckland Council’s Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Devonport-Takapuna Local Board adopted the Devonport-Takapuna Local Board Community Grants Programme 2021/2022 on 20 April 2021 as shown in Attachment A to the agenda report. The document sets application guidelines for community contestable grants.

10. The community grants programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

11. The local board has set a total community grants budget of 218,331 for the 2021/2022 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The aim of the local board grants programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include:

· local food production and food waste reduction

· decreasing use of single-occupancy transport options

· home energy efficiency and community renewable energy generation

· local tree planting and streamside revegetation

· education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

15. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. Local boards are responsible for the decision-making and allocation of local board community grants. The Devonport-Takapuna Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

17. Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they can increase their chances of success in the future.

18. A summary of each application received through Devonport-Takapuna Local Grants, Round One 2021/2022 and multi-board applications is provided in Attachment B and Attachment C.

Tauākī whakaaweawe Māori

Māori impact statement

19. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grants processes.

20. Sixteen applicants applying to Devonport-Takapuna Local Grants Round One and eight applicants applying to the multiboard round one 2021/2022 indicate projects that target Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

21. The allocation of grants to community groups is within the adopted 10-year Budget 2021/2031 and local board agreements.

22. The local board has set a total community grants budget of 218,331 for the 2021/2022 financial year.

23. Twenty-eight applications were received for Devonport-Takapuna Local Grants, Round One 2021/2022, requesting a total of $161,660.33 and thirteen multiboard applications were also received requesting a total of $50,933.86.

24. Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

26. Following the Devonport-Takapuna Local Board allocating funding for round one of the local grants and multiboard grants, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Devonport-Takapuna Local Board Grants Programme 2021/2022	109
b ⇩	Devonport-Takapuna Local Grants Round One 2021/2022 - grant applications	113
c ⇩	Devonport-Takapuna Multiboard Round One 2021/2022 - grant applications	227

Ngā kaihaina

Signatories

Author

Moumita Dutta - Senior Grants Advisor

Authorisers

Rhonwen Heath - Head of Rates Valuations & Data Management

Eric Perry - Local Area Manager

Devonport-Takapuna Local Board

21 September 2021

Public feedback on proposal to make a new Public Trading Events and Filming Bylaw 2022

File No.: CP2021/13010

Te take mō te pūrongo

Purpose of the report

1. To seek local board views on how the Bylaw Panel should address matters raised in public feedback to the proposed new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui / Auckland Council Public Trading, Events and Filming Bylaw 2022, before a final decision is made.

Whakarāpopototanga matua

Executive summary

2. To enable the local board to provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal, staff have summarised the feedback and provided a structure for deliberations.

3. The proposal helps to minimise safety risks, nuisance and the misuse of council-controlled public places (for example footpaths, local parks and civic spaces) by continuing to regulate trading, events and filming activities.

4. Council received responses from 75 people and organisations at the close of feedback on 16 July 2021. All feedback is summarised into the following topics:

Topic	Description
Proposal 1	Continue to regulate trading, events and filming in a similar way to the current Bylaw.
Proposal 2	Clarify the need for rental micromobility devices to be approved under their own licence instead of a mobile shop licence as they currently are.
Proposal 3	Clarify which activities require an approval, don’t require an approval as long as certain conditions are met, and are not addressed in the Bylaw.
Proposal 4	Update the title, structure, format, definitions, and wording to ensure that a new bylaw is easier to read, understand and comply with.
Other	Other bylaw-related matters raised in public feedback and other additional matters.

5. Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal, and if it wishes, present those views to the Bylaw Panel. Taking this approach will assist the Panel and Governing Body to decide whether to adopt the proposal.

6. There is a reputational risk that feedback from the local board area is from a limited group of people and organisations, and does not reflect the views of the whole community. This report mitigates this risk by providing local boards with a summary of all public feedback.

7. The Bylaw Panel will consider all local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body on 20 October 2021. The Governing Body will make a final decision in November 2021.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive public feedback on the proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 in this agenda report.

b) provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal in recommendation (a) to assist the Bylaw Panel in its deliberations.

c) appoint one or more local board members to present the views in (b) to the Bylaw Panel on 19 October 2021.

d) delegate authority to the local board chair to appoint replacement(s) to the persons in (c) should an appointed member be unable to present to the Bylaw Panel on 19 October 2021.

Horopaki

Context

Bylaw regulates trading, events and filming in council-controlled public places

8. The current Auckland Council Trading and Events in Public Places Bylaw 2015 / Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Hokohoko, Whakahaerenga i ngā Wāhi Tūmatanui 2015 seeks to protect public safety, minimise nuisance and misuse of council-controlled public places caused by trading activities, events and filming.

9. The rules are enforced by the Licensing and Regulatory Compliance Unit using a graduated compliance model (information, education and enforcement).

10. The current Bylaw is one part of a wider regulatory framework that includes the:

· Reserves Act 1997, Resource Management Act 1991, Food Act 2014, Road User Rule 2004, Trespass Act 1980, Fair Trading Act 1986, Customer Guarantees Act 1993, Electricity (Safety) Regulations 2010 and Auckland Unitary Plan

· Auckland Council Public Safety and Nuisance Bylaw 2013, Signage Bylaw 2015, Alcohol Control Bylaw 2014 and Waste Management and Minimisitaion Bylaw 2019

· Auckland Transport Trading and Events in Public Places Bylaw 2015.

11. The current Bylaw will expire on 26 February 2022 and council must adopt a new bylaw before that date to avoid a regulatory gap.

Council proposed a new bylaw for public feedback

12. On 27 May 2021, the Governing Body adopted a proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui / Auckland Council Public Trading, Events and Filming Bylaw 2022 (Bylaw) for public consultation (GB/2021/51).

13. The proposal arose from a statutory review of the Auckland Council Trading and Events in Public Places Bylaw 2015 (see figure below).

14. The proposal helps to minimise safety risks, nuisance and the misuse of council-controlled public places (for example, in local parks, reserves and civic spaces) by:

· continuing to regulate trading, events and filming in a similar way to the current Bylaw

· clarifying the need for rental micromobility devices to be approved under their own licence instead of a mobile shop licence as they currently are

· clarifying which activities require an approval, don’t require an approval as long as certain conditions are met, and are not addressed in the Bylaw

· updating the title, structure, format, definitions, and wording to ensure that a new bylaw is easier to read, understand and comply with.

15. The proposal was publicly notified for feedback from 8 June until 16 July 2021. During that period, council received feedback from 59 people and 16 organisations. In addition, the ‘AK Have Your Say’ webpage received 525 hits.^{^[1]}

The local board has an opportunity to provide views on public feedback

16. The local board now has an opportunity to provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal before a final decision is made.

17. Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 19 October 2021.

18. The nature of the local board views are at the discretion of the local board but must remain within the scope of the proposal and public feedback. For example, the local board could:

· indicate support for matters raised in public feedback by people from the local board area

· recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the local board area supports the proposal

19. A total of six people from the local board area provided feedback to the proposal. There was split support for Proposal One and majority support for Proposals Two, Three and Four. Proposals Two, Three and Four had similar support to the totals from all people who provided feedback while Proposal One had less.

Support of proposal in the local board area

Proposal	Total support from local board area	Total support from people across Auckland
1: Continue to regulate trading, events and filming in a similar way to the current Bylaw.	33 per cent support 17 per cent opposed 50 per cent ‘other’	66 per cent (40/61 submitters)
2: Clarify the need for rental micromobility devices to be approved under their own licence instead of a mobile shop licence as they currently are.	83 per cent support 17 per cent ‘other’	74 per cent (46/62 submitters)
3: Clarify which activities require an approval, don’t require an approval as long as certain conditions are met, and are not addressed in the Bylaw.	60 per cent support 20 per cent opposed 20 per cent ‘other’	75 per cent (44/59 submitters)
4: Update the title, structure, format, definitions, and wording to ensure that a new bylaw is easier to read, understand and comply with.	100 per cent support	83 per cent (48/58 submitters)

20. Key themes from feedback from people in the local board area are consistent with key themes from all public feedback. For example, that the proposal:

· should include more exemptions

· addresses the health and safety risks of rental micromobility devices

· should encourage better enforcement of the rules.

21. The full proposal can be viewed in the link. Attachment A of this report contains a draft Bylaw Panel deliberations report which includes a summary of all public feedback. Attachment B contains a copy of all public feedback related to the local board area.

Staff recommend the local board provide its views on public feedback

22. Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback by resolution, and if it wishes, present those views to the Bylaw Panel on 19 October 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. There are no implications for climate change arising from decisions sought in this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. The proposal impacts the operation of several council departments and council-controlled organisations. This includes Auckland Council’s Licensing and Regulatory Compliance Unit, Events in Regional Service Planning, Investment and Partnerships Unit, Alcohol Licensing and Environmental Health Unit, Auckland Unlimited (previously known as Auckland Tourism, Events and Economic Development), and Screen Auckland. These teams are aware of the impacts of the proposal and their implementation role.

25. The proposal may also impact the Auckland Transport Trading and Events in Public Places Bylaw 2015. Auckland Transport is aware of the proposal. Auckland Transport has also made council aware of Auckland Transport’s review of its bylaw.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. The proposed new bylaw impacts on local governance as it regulates trading, event and filming activities in council-controlled public places, for example local parks.

27. Local boards views were sought on a draft proposal in April 2021. The draft was supported in full by 13 local boards and with suggested changes by eight local boards.

28. A summary of local board views and changes made to the proposal can be viewed in the link to the 11 May 2021 Regulatory Committee agenda, page 191 (Attachment B to Item 12).

29. This report provides an opportunity to give local board views on how the Bylaw Panel should address matters raised in public feedback to the proposal, before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

30. Māori have strong bonds to the land as kaitiaki. The proposal supports the Independent Māori Statutory Board Plan for Tāmaki Makaurau by minimising the misuse of council-controlled public places and facilitating opportunities for Māori business owners.

31. The proposed rules for trading, events and filming in council-controlled public places apply to activities undertaken by Māori, particularly major or international events.

32. Mana whenua and mataawaka were notified of the proposal and given the opportunity to provide feedback through face-to-face meetings, in writing, online and in-person.

33. Those submitters who identified as Māori supported Proposals One, Three and Four which is consistent with the overall percentage of the Auckland-wide feedback. Comments included that the proposed regulation seems sensible and provides appropriate balance between mitigating risks and enabling businesses to operate. While the support for Proposal Two was split, submitters agreed that rental micromobility should remain regulated.

Ngā ritenga ā-pūtea

Financial implications

34. There are no financial implications arising from decisions sought in this report. Costs associated with the special consultative procedure will be met within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. The following risks have been identified:

If...	Then...	Mitigation
The feedback from the local board area is from a limited group of people and organisations.	The feedback may not reflect the views of the whole community.	This risk is mitigated by providing local boards with a summary of all public feedback.

Ngā koringa ā-muri

Next steps

36. On 20 October 2021, the Bylaw Panel will consider all formal local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body. The Governing Body will make a final decision in November 2021 (refer to the ‘Process to make the new Public Trading, Events and Filming Bylaw 2022’ diagram in Context).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Bylaw Panel Deliberations Report	287
b ⇩	Public feedback from people in the Devonport-Takapuna Local Board area	333

Ngā kaihaina

Signatories

Authors

Magda Findlik - Principal Policy Analyst

Sam Bunge - Policy Advisor

Authorisers

Paul Wilson - Senior Policy Manager

Eric Perry - Local Area Manager

Devonport-Takapuna Local Board

21 September 2021

Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi

File No.: CP2021/14103

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback on the draft Business Improvement District (BID) Policy (2021) and supporting documents.

Whakarāpopototanga matua

Executive summary

2. The BID Team has implemented a review of the Business Improvement District (BID) Policy (2016) Kaupapa Here ā-Rohe Whakapiki Pakihi and supporting documents, as advised in the memo to local board members dated 23 April 2021. The memo can be found on the Auckland Council website.

3. The review sought informal and formal feedback from local boards, BID-operating business associations, non-BID business associations, council-controlled organisations (CCOs), council departments and other external stakeholders.

4. The review has focused on strengthening those parts of the policy relating to issue resolution and, following local board feedback, the financial sustainability of BID programmes.

5. The review also focused on elected member needs and identifying any political risks and mitigations.

6. The draft BID Policy (2021) has been before the Finance and Performance committee at a workshop on 18 August 2021. Feedback received has been incorporated into this version of the BID Policy (2021) and supporting documents.

7. Staff are now seeking formal feedback from local boards on the draft BID Policy (2021) provided as Attachment A of the agenda report.

8. Following formal feedback received from local boards, BID-operating business associations, non-BID business associations, CCOs, council departments and other external stakeholders, the final version of the BID Policy (2021) and support documents will be presented to the Finance and Performance Committee for adoption on 9 December 2021.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) provide formal feedback on the draft Business Improvement District Policy (2021) and supporting documents by 1 October 2021.

Horopaki

Context

Overview of the Auckland BID programme

9. BID-operating business associations are membership-based organisations independent of Auckland Council. The draft BID Policy (2021) supports the independent nature of the BID-operating business associations. They are responsible for the BID programme delivery, its success, and are accountable to BID members/BID affiliates.

10. Local boards have the primary relationship with BID-operating business associations in their area:

· Local boards and business associations have a vested interest in a particular place and share similar goals. Working collaboratively achieves greater outcomes.

· Local boards have significant allocated decision-making responsibility for BID programme establishments, amending existing BID programmes, BID boundary changes, continuation/discontinuation and issue resolution.

11. Auckland Council requires BID-operating business associations to fully comply with the Business Improvement District (BID) Policy (Kaupapa Hereā-Rohe Whakapiki Pakihi) (refer to Attachment A of the agenda report).

12. The BID policy sets out the process for:

· establishing, continuing/discontinuing BID programmes

· changes to the BID programme boundary area/map

· changes to the BID targeted rating mechanism

· issue resolution

· key stakeholder roles and responsibilities.

13. The BID policy includes the engagement and reporting requirements for BID-operating business associations to ensure all BID members/BID affiliates have access to the relevant BID programme information. BID-operating business associations must use their Annual General Meeting (AGM) process to obtain formal member approval for the BID programme delivery, budget, and to confirm their BID targeted rate grant amount for the following financial year.

14. The BID policy describes the balance between the independence of the BID-operating business association and the accountability role council has for monies collected as a public sector organisation. This balance is necessary to sustain public trust and confidence with the Auckland Council BID programme.

The review

15. Commencing April 2021, the review of the current policy began with communicating with local boards and all stakeholders involved in the management and operation of BID programmes across Tāmaki Makaurau, both BID-operating and non-BID business associations, council departments and interested parties. The process to date has included informal feedback and comments on the current policy.

16. The review process focused on strengthening parts of the policy (and updating supporting documents) relating to issue resolution and, following local board feedback, financial sustainability of BID programmes.

17. The review has also provided the opportunity to clarify the documentation between Auckland Council (collecting the BID targeted rate and the funder) and the BID-operating business association relating to the BID Programme Agreement (2016) document.

Tātaritanga me ngā tohutohu

Analysis and advice

Rationale for the review

18. The primary objective for reviewing the current 2016 policy is a focus on the issue resolution sections. Experience in this space over the last five years has illustrated gaps in the usefulness of the current policy to address and resolve issues in a timely manner.

19. The review provided an opportunity to update parts of the policy relating to Auckland Council changes in operation, current business practices and where the advancement of technology has contributed to how business is done, for example Zoom meetings.

20. There was also an early opportunity to capture informal feedback from local boards and BID-operating business associations.

21. The information and informal feedback collected in May, June and July of this year has been incorporated into the draft BID Policy 2021 (refer to Attachment A of the agenda report) and supporting documents (refer to Attachments B and C of the agenda report). A summary of the BID Policy (2021) requirements is provided with this report (refer to Attachment D of the agenda report).

22. BID programmes are operated by independent business associations, and their programmes and services are provided according to their members’ stated priorities. In recognition of their independent status, the BID policy does not prescribe standards for programme effectiveness. That is a matter for business association members to determine. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

Participants in the review

23. In addition to local boards, there are a range of stakeholders involved in BID programmes, both internal and external to Auckland Council. The BID team set a programme of informal engagement, outlined in Table 1 below:

Table 1 – Key engagement activity

Stakeholder	Engagement	Dates
BID-operating business associations Business associations without BID programmes	BID communication including newsletters and emails: Sent to 50+ BID-operating business associations and other interested parties	March, April, May, June and July 2021
	Three network meetings	May, June and July 2021 An average attendance exceeded 20+ BID-operating business associations
	Four special workshops - topics included: issue resolution, conflict of interest and developing a board charter	June and July 2021 An average of 23+ BID programmes were represented at each workshop.
Local boards	18 local board workshop presentations	June and July 2021 Introduction memo and BID policy review information
Local boards	Three special topic workshops - topics included: issue resolution, conflict of interest and developing a board charter	June and July 2021 An average of 16 local board elected members attended each workshop
Local Board Services Division Lead team	Presentation and information feedback received	Presentation on 18 June 2021
Finance and Performance Committee	Memo on BID policy review project	April 2021
Council departments including: · Legal Services · Connected Communities · Ngā Mātārae · Risk and Assurance · Finance and Policy · Local Board Services	Regular meetings, engagement and feedback	May, June, and July 2021
Independent polling agent	Engagement and feedback regarding the ballot/polling process	June 2021
Finance and Performance Committee workshop	The draft BID Policy (2021) V1 and support documents were presented and feedback received	18 August 2021

24. The process to undertake the review of the current policy (2016) takes place from February 2021 to June 2022. Progress to date is set out in Table 2 below:

Table 2 - Progress to date

Date	Progress
2021 Feb/March	· Project planning, stakeholder communications
April to July	· Directed consultation with local boards and stakeholders on the current BID policy and identified themes o issue resolution o conflicts of interest o board charter development
May/June	· Cross council, external engagement and feedback
June/July	· Draft BID Policy (2021) and supporting documents created
August 18	· Finance and Performance Committee workshop
August/September	· Distribution of draft BID Policy (2021) for formal feedback

Informal local board feedback

25. Discussions with local boards during workshops centred around:

· issue resolution – how to do this fairly and in a timely manner

· operational issues – relating to management and governance of BID-operating business associations

· opportunities for collaboration and cost savings between BIDs

· elected members involvement with BID-operating business associations

· growth opportunities for BID-operating business associations

· continued dependence on local board funding.

Seeking local board formal feedback on the draft BID Policy (2021) and support documents

26. Local boards are now being asked to provide formal feedback on a revised draft policy (2021) and support documents (refer to Attachments A, B and C of the agenda report). Local boards are encouraged to engage with BID-operating business associations in their local board area (where relevant/possible) to help to inform this feedback process.

27. Any feedback from local boards will help the further development of BID Policy (2021). It would be, however, particularly useful to get local board views on proposed changes set out in Tables 3 and 4 below.

28. Feedback from local boards, external stakeholders and any further feedback from BID-operating business associations will be reviewed by staff and this will help inform the final version of the policy. Formal feedback can be sent to bids@aucklandcouncil.govt.nz

Draft BID Policy (2021) and support documents

29. Once the BID Policy 2021 is approved, other support material will be made available on the BID Auckland Council website www.bid.aucklandcouncil.govt.nz and include:

· BID-operating business association constitution (template 2021)

· BID-operating executive committee board charter (template 2021)

· individual BID programme area maps

· BID affiliate/BID business association membership qualification diagram

· local board BID representative position description

· template documents, including:

o AGM agenda

o AGM minutes

o BID programme income and expenditure budget (for BID grant $120,000).

Summary of changes made to the draft BID Policy (2021) and support documents

30. The key proposed changes incorporated into the draft BID Policy (2021) are set out in Table 3:

Table 3 - Key changes made to the draft BID Policy (2021) and support documents

Key change from current policy	Description	Note	2021 section, page
Issue resolution	Improving the ability to resolve issues with a clear process in a timely manner	An issue is identified as non- compliance with the BID policy	3.5, Requirement 24
BID Programme Funding Agreement (2021) Attachment B	Replaced BID Programme Agreement (2016)	Clarifies the relationship between the parties	3.1, Requirement 18
Size and scale of BID programmes Minimum BID targeted rate grant $120,000 No change from 2016	Minimum BID targeted rate grant $120,000 remains A new requirement for legacy BID programmes (11 in total) that currently receive less than $120,000pa to increase their targeted rate up to that amount over the next five years A variety of options are suggested to achieve this	This requirement is a result of local board feedback on concerns to continually fund non-financially sustainable BID programmes	1.4, Requirement 3 and 4
Exceptional or unexpected circumstances	Council may, at its discretion, depart from the requirement set out in section 2.4 (25% of total voting forms must be returned for the ballot to be valid)	Council will consider evidence of support to date, what is fair and any impact from amending the voting threshold mandate	3.4.2
BID operating business association constitution (template 2016)	This supporting document was included as part of the current policy and now removed from the BID Policy (2021)	This allows the business association to amend their constitution to suit their local needs, on the basis it’s not inconsistent with the BID policy A template document is provided on the www.bid.auckland.govt.nz website	1.1, 2.3.2 Requirement 12
BID operating executive committee board charter (template 2016)	This supporting document was included as part of the current policy and now removed from the BID Policy (2021)	This allows the business association to amend their board charter to suit their local needs, on the basis it’s not inconsistent with the BID policy A template document is provided on the www.bid.auckland.govt.nz website	1.1, 2.3.2 Requirement 12

31. Minor changes made to the draft BID Policy (2021) are set out in Table 4 below:

Table 4 - Minor changes made to the draft BID Policy (2021) and support documents

Minor changes to current policy	Description	Note	2021 section, page
Other council funding	Organisational view on risk regarding BID-operating business association receiving other council funding	The draft BID policy acknowledges other council funding grants allocated to BID-operating business associations	2.3.4, Requirement 16
Local boards – other roles	Updated	Refer to elected member conflicts of interest policy A link to these documents can be found here	2.5.3
BID Annual Accountability Report (2021) Attachment C	Name change from BID Annual Accountability Agreement (2016)	To include BID targeted rate grant amount and copy of AGM resolution	3.2, Requirement 22, Table 2, item 9
Audit – provision for a review audit or full audit	Recognition of increased risk and increased reporting requirement based on the amount of targeted rate received	Set as a sliding scale BID targeted rate grants less than $200,000pa must commission a review audit BID targeted rate grants more than $200,000pa must commission a full audit	3.2, Requirement 23, Table 2, item 4
Rating mechanism - flat rate	Lifted the maximum flat rate amount from $500 to $900 per rateable property	To provide more flexibility for BID-operating business associations when considering BID programme budgets and the impact of BID targeted rates on ratepayers	3.1.2

Tauākī whakaaweawe āhuarangi

Climate impact statement

32. The BID Policy (2021) focuses on the governance and accountability for BID-operating business associations. Individually the BID programme, through targeted rate-funding, can focus on advocacy and activities.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33. Formal feedback will be sought from other council teams including CCOs and those who work and have an interested in the BID programme and business community space.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. Local boards have engaged with the review of the BID Policy (2016) and their informal feedback has been incorporated into the draft BID Policy (2021) and support documents. Table 1 outlines local board engagement to date.

Tauākī whakaaweawe Māori

Māori impact statement

35. Officers are working with Auckland Council’s Ngā Mātārae Unit to ensure that the BID Policy (2021) aligns with the Auckland Council Māori Responsiveness Framework.

Ngā ritenga ā-pūtea

Financial implications

36. There are no financial implications for local boards under the draft BID Policy (2021).

37. Targeted rates for BID-operating business associations are raised directly from commercial ratepayers in the district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the association every quarter.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. There are no direct financial risks to the local board or the council that could result from the draft BID Policy (2021) and supporting documents.

39. The policy describes the balance between the independence of the BID-operating business association and the accountability for monies collected by a public sector organisation.

40. The draft BID Policy (2021) and support documents set out the requirements and obligations for BID-operating business associations and are intended to help minimise the potential for business associations to misuse BID targeted rate funds by requiring each BID to plan for their intended use, report on its activities to its members, and to undertake and meet all requirements set out in the policy.

Ngā koringa ā-muri

Next steps

41. Following formal feedback received from local boards, CCOs, BID-operating business associations, non-BID business associations, council departments, other external stakeholders and those with an interest in BID programmes, a final BID Policy (2021) and support documents will be updated, and the steps outlined in Table 5 below will be completed by the BID team:

Table 5 - Progress to completion

Date	Progress
2021 August	· Draft BID Policy (2021) and support documents updated to post Finance and Performance Committee workshop feedback
Mid-August to 1 October	· Draft BID Policy (2021) and support documents distributed to local boards, BID-operating business associations, council departments, CCOs and other stakeholders for formal feedback · Update www.bid.aucklandcouncil.govt.nz website with feedback link · Feedback open 24 August to 1 October
October	· Update draft BID Policy (2021) and supporting documents incorporating formal feedback
9 December	· Presentation of final version of BID Policy (2021) and support documents to Finance and Performance Committee meeting
2022 January/February	· Post Finance and Performance approval actions, communications with local boards, BID-operating business associations, all stakeholders, and update www.bid.aucklandcouncil.govt.nz website
March to June	· BID Policy (2021) communication, support and advice · The BID team will provide assistance to the 50 BID-operating business associations to comply with the BID Policy (2021), including guidance with aligning their individual constitutions and governance documents to meet the timing of their 2022 AGM timeframes

42. The BID Policy (2021), if approved by the Finance and Performance Committee in December 2021, would become operational on 1 July 2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	15 September 2021 - Kaipātiki Local Board Business Meeting - Draft BID Policy (2021)	365
b ⇩	15 September 2021 - Kaipātiki Local Board Business Meeting - BID Funding Agreement	387
c ⇩	15 September 2021 - Kaipātiki Local Board Business Meeting - BID Annual Accountability Report	399
d ⇩	15 September 2021 - Kaipātiki Local Board Business Meeting - Draft BID Policy requirements	401

Ngā kaihaina

Signatories

Author

Claire Siddens - Principal Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Louise Mason – General Manager Local Board Services

Eric Perry - Local Area Manager

Devonport-Takapuna Local Board

21 September 2021

Local board feedback on the kerbside refuse charging mechanism policy

File No.: CP2021/13712

Te take mō te pūrongo

Purpose of the report

1. To seek formal feedback from local boards on the kerbside refuse charging model policy review.

Whakarāpopototanga matua

Executive summary

2. Auckland Council is currently committed to expanding the pay-as-you-throw (PAYT) funding model for kerbside refuse collection across the Auckland region. This reflects the policy within our Waste Management and Minimisation Plan 2018 to provide consistent waste services across the region.

3. This would involve moving the legacy Auckland City Council and Manukau City Council areas away from a rates-funded service to a PAYT funding model.

4. Before we make this shift, Waste Solutions is reviewing the evidence to support the decision to move these areas to a PAYT model to assess whether PAYT is still the best solution for achieving the objectives of the Waste Management and Minimisation Plan.

5. Evidence gathered so far is being assessed against three options:

· all areas pay-as-you-throw (PAYT)

· keeping a hybrid model (currently, 55 per cent of the region’s refuse collection is rates-funded, 45 per cent PAYT)

· all areas rates-funded.

6. The options will have a different impact on each local board area, depending on the current service charging mechanism relative to the proposed service change (Attachment A).

7. A memo was circulated to all local boards on 23 July 2021 (Attachment B) outlining initial conclusions reached through the analysis of evidence gathered to date. This was used as a basis for discussion with local boards at workshops throughout August 2021 to understand their views on the risks and impacts of the potential options within their respective areas.

8. This report seeks formal feedback from local boards, using the template in Attachment C as a guide, to inform the recommendation that staff will present to the Environment and Climate Change Committee on 14 October 2021.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) provide feedback on the kerbside refuse charging model policy review.

Horopaki

Context

9. The 2012 Waste Management and Minimisation Plan (WMMP) made provision to move all Auckland households towards a user-pays charging system for refuse collection, known in Auckland as pay-as-you-throw (PAYT). This transition to a consistent regional PAYT refuse service (weekly, changing to fortnightly over time) was confirmed in WMMP 2018.

10. The decision was based on:

· best evidence at the time that this was the most effective way to incentivise diversion from landfill and enable householders to reduce their waste costs

· the understanding that technology would be available to enable pay-per-lift charging through radio-frequency identification (RFID) chipped bins.

11. In legacy rates-funded areas, it was decided that the move to PAYT would take effect after the introduction of a food scraps collection service, to reduce the financial impact on households.

12. Since then, more information has become available about the effectiveness of PAYT, particularly in the context of the other complementary services that the council has rolled out, for example regionwide recycling and the pilot food scraps service, due to be rolled out regionwide from early 2023. Prior to making the change to PAYT, Waste Solutions is reviewing the evidence base for this shift.

13. In this review we are assessing several factors, including:

· the potential effects of each funding model on communities

· the potential waste minimisation impacts of each funding model

· the expected cost to implement each funding model taking into account the changing financial circumstances of both ratepayers and council.

14. To assist with this review, Waste Solutions commissioned independent consultants, Morrison Low, to examine the evidence currently available against the following aspects of the refuse collection service and its impact on the council, customers and the environment:

· waste minimisation

· cost effectiveness

· reputation

· technology

· household responsibility / accountability

· access / equity

· downstream impacts on the collections industry

· climate change

· amenity

· health and safety.

15. Evidence gathered so far is being assessed against three options:

· all areas PAYT

· keeping a hybrid model (currently 55 per cent rates-funded, 45 per cent PAYT)

· all areas rates-funded.

Tātaritanga me ngā tohutohu

Analysis and advice

16. Currently, 55 per cent of Auckland households (legacy Auckland City and Manukau City) are provided with a rates-funded refuse service, with the remaining 45 per cent (legacy Franklin, Waitākere, Papakura and North Shore City Council) on a PAYT service provided by either the council or a private operator. There is no council refuse collection service in legacy Rodney, but under current policy there is a commitment to provide a PAYT service in the future. See Attachment A for a breakdown of council refuse collection services by local board area.

17. Detailed analysis and advice were provided to local boards in a memo dated 23 July 2021 (Attachment B). This memo was marked confidential, but the need for confidentiality has now lapsed.

Conclusions on key issues

18. Aotearoa/New Zealand is unique in having side-by-side competition between private and council services in the residential refuse collection market. This impacts the way PAYT operates and introduces a number of challenges not experienced overseas.

19. Financial modelling currently indicates that PAYT is less cost-effective for the council than rates-funded solutions because of more complex systems, duplication of workloads by multiple suppliers and the council’s need to offer the service to properties across the entire region.

20. Evidence from overseas found only a very weak link between marginal pricing changes and change in refuse quantities. This is consistent with a 2021 examination of refuse tonnages, which found no clear evidence that PAYT areas of Auckland produce less refuse per capita than rates-funded areas.

21. The current price in Auckland does not appear to be a sufficient economic driver to motivate behaviour change in households.

22. International evidence indicates the greatest waste minimisation is achieved through providing easy access to services that divert waste away from landfill (such as the recycling and food scraps collection services), good community education programmes, and reduced access to refuse volume to encourage use of the diversion services.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. Enhancing access to diversion and resource recovery, along with optimising efficiencies around collecting refuse at the kerbside, presents opportunities to mitigate greenhouse gas emissions directly, for example through the reduction of vehicle movements and diversion of organic material from landfill, and indirectly by encouraging better resource use.

24. Therefore, considerations to take into account when assessing options include the opportunities to minimise both direct and immediate impacts on greenhouse gas emissions, for example:

· emissions can be mitigated where the council retains greater control over household behaviour and container size (larger customer base), to drive higher participation rates from households in the weekly food scraps service which is critical to reducing methane emissions from landfill

· emissions can be mitigated by choosing the option that will bring efficiencies to vehicle servicing routes. This includes reducing duplication of refuse collectors operating side-by-side in the same areas of Auckland.

25. The rates-funded option provides the opportunity to reduce total truck kilometres travelled from a sole supplier, the ability to specify the truck requirement through the procurement process and efficiencies in route design.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. This review is about the way in which council charges for domestic kerbside rubbish collections and so views have not been sought from the wider council family.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. Local boards provided feedback through the Waste Management and Minimisation Plan 2018 development process. All local boards supported the proposed WMMP. Only Devonport-Takapuna, Manurewa, Ōrākei and Papakura Local Boards expressed views on refuse charging mechanisms within their responses.

28. Staff provided a detailed memo to all local boards on 23 July 2021, outlining the early findings of the review, acknowledging that detailed works on costs and equity were still being completed.

29. Staff attended workshops with local boards between 29 July and 24 August 2021 to present on the key points of the review and seek views on the current refuse collection services. Informal feedback was noted during these workshops.

30. This report seeks formal feedback from the local board using the template provided in Attachment C to inform the recommendation to the Environment and Climate Change Committee on 14 October 2021.

Tauākī whakaaweawe Māori

Māori impact statement

31. Mana whenua and mataawaka were engaged in the development of the 2018 Waste Management and Minimisation Plan and identified priority actions for Māori.

32. The council partners with Para Kore ki Tāmaki – a Māori-developed and implemented programme that integrates mātauranga Māori and zero waste principles and practices to support marae, Māori organisations, Kura Kaupapa Māori and Kōhanga Reo to divert significant quantities of recycling and organic waste from landfill.

33. Staff outlined the purpose of the review and early findings to the Infrastructure and Environmental Services Mana Whenua Kaitiaki Regional Hui on 9 July 2021 and then at a Regional Projects Workshop on 20 July 2021. Members of the forum receiving the presentation raised concerns that poorer communities had fewer choices in relation to controlling their waste production. Staff acknowledged that this was recognised by Waste Solutions and that multiple approaches are needed, including advocacy to central government on phasing out hard-to-recycle plastics and the introduction of product stewardship schemes.

34. Staff are also working with specialist community facilitators Rākau Tautoko and Waste Solutions community partners to hold targeted focus groups with Māori and Pacific communities during August and September 2021 to seek their views on different refuse collection payment mechanisms. These views will inform the recommendation to Environment and Climate Change Committee on 14 October 2021.

Ngā ritenga ā-pūtea

Financial implications

35. In terms of cost-effectiveness, when comparing rates funded with PAYT models, the Morrison Low study concluded that the rates-funded option provides greater cost-effectiveness for the council than both the current hybrid model and the PAYT option due to economies of scale.

36. This was based on:

· cost: results of financial modelling commissioned by the council, using existing parameters and the weekly PAYT service, show that the cost of delivering a rates-funded service is similar, but costs the community significantly less overall when all service costs, including private collection costs, are included.

· cost sustainability: an estimated variation in cost per pickup based on the number of customers serviced by Auckland Council which shows that the cost of operating the council service increases sharply when the council is servicing less than 30 per cent of the community. At 30 per cent, it is approximately double the cost per pickup compared to 80 per cent.

37. Further analysis of costs is being carried out by council staff as part of this discovery phase.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. High level risks are outlined in Table 1. More detailed risks and mitigations will be examined as part of the development of options for Environment and Climate Change Committee throughout September.

Table 1: Kerbside refuse charging policy review high level risks and mitigations

Risk	Mitigation
The perception of unfairness in offering the same service/charge to all households: households that produce large amounts of waste are favoured under the rates-funded model, whereas households that produce less waste are favoured under the PAYT model.	Staff are investigating the cost of offering three different bin sizes (80l/120l/240l) under the rates-funded model to accommodate different households’ needs.
There is no agreement on which charging model works best for the whole of Auckland	Consideration of a hybrid model will be presented as part of the options analysis to Environment and Climate Change Committee on 14 October 2021.
The preferred option costs council more to deliver than the current hybrid option.	Detailed costs will be provided for all three options. These will be presented at workshops with elected members and local board chairs as part of the Annual Budget 2022/23 process. This will include analysis of the cost to the community and an estimate of the cost of failing to meet Auckland’s climate change goals.

Ngā koringa ā-muri

Next steps

39. Staff are currently engaging with elected members, local boards, industry and community groups, prior to developing options and recommendations to take to the Environment and Climate Change Committee for a decision on 14 October 2021.

40. Local board feedback received by 28 September will help inform the recommendation, and will be included within the report.

41. In addition to the above, the following studies are currently underway, or have recently concluded:

· radio-frequency identification (RFID) trial to show whether this service will be able to be operated at scale, with a sufficiently low error rate to be considered feasible in Auckland

· detailed analysis of costs of all options

· investigation of the social impacts of the three options.

42. The results of these studies will conclude the desk-based discovery phase and will inform the final evaluation of options by Morrison Low. This final report will help to inform the recommendation that will be presented to the Environment and Climate Change Committee on 14 October 2021.

43. If the Environment and Climate Change Committee decide to deviate from current Waste Management and Minimisation Plan policy by approving either the rates-funded or hybrid model option, the current proposal is to engage more widely on options through a special consultative procedure as part of the Annual Plan 2022/2023 process.

44. Local boards will be consulted on the preferred option, which will include a more detailed analysis of the timings of any changes to service, during that process.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Current refuse services and impact of options by local board area	411
b ⇩	Memo Kerbside Refuse Charging Review	413
c ⇩	Template for local board feedback – refuse charging	421

Ngā kaihaina

Signatories

Author

Sarah Le Claire - Waste Planning Manager

Authorisers

Parul Sood - Manager Waste Planning

Barry Potter - Director Infrastructure and Environmental Services

Louise Mason – General Manager Local Board Services

Eric Perry - Local Area Manager

Devonport-Takapuna Local Board

21 September 2021

Public feedback on proposal to amend the Animal Management Bylaw 2015

File No.: CP2021/13223

Te take mō te pūrongo

Purpose of the report

1. To seek local board views on how the Bylaw Panel should address matters raised in public feedback to a proposal to amend Auckland Council’s bylaw and associated controls about animals before a final decision is made.

Whakarāpopototanga matua

Executive summary

2. To enable the local board to provide its views on how the Bylaw Panel should address matters raised in public feedback to a proposal to amend the Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Tiaki Kararehe / Auckland Council Animal Management Bylaw 2015 and associated controls, staff have prepared feedback summary and deliberation reports.

3. The proposal seeks to improve the current Bylaw and controls to better minimise animal-related risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places.

4. Council received responses from 189 people and organisations at the close of feedback on 16 July 2021. All feedback is summarised by proposal and other matters as following:

Topic	Description
Proposal 1	Require an approval to keep more than two standard beehives on urban premises with a land area of less than 2000 square metres (no approval currently required).
Proposal 2	Incorporate rules from another bylaw about the feeding of animals on private property.
Proposal 3	Update the definitions, structure, format and wording of the Bylaw and controls.
Other	Other bylaw-related matters raised in public feedback and other additional matters.

5. Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal, and if it wishes, present those views to the Panel. Taking this approach will assist the Panel and Governing Body to decide whether to adopt the proposal.

6. There is a reputational risk that the feedback from the local board area is from a limited group of people and does not reflect the views of the whole community. This report mitigates this risk by providing local boards with a summary of all public feedback.

7. The Bylaw Panel will consider all local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body on 29 October 2021. The Governing Body will make a final decision in November 2021.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the public feedback on the proposal to amend Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Tiaki Kararehe 2015 / Auckland Council Animal Management Bylaw 2015 and associated controls in this agenda report.

b) provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal in recommendation (a) to assist the Bylaw Panel in its deliberations.

c) appoint one or more local board members to present the views in b) to the Bylaw Panel on 29 October 2021.

d) delegate authority to the local board chair to appoint replacement(s) to the persons in c) should an appointed member be unable to present to the Bylaw Panel on 29 October 2021.

Horopaki

Context

The Animal Management Bylaw enables council to regulate the keeping of animals

8. Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Tiaki Kararehe 2015 / the Auckland Council Animal Management Bylaw 2015 (Bylaw) and associated controls (controls) seek to minimise animal-related risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places.

9. The rules are enforced by the Licensing and Regulatory Compliance unit using a graduated compliance model (information, education and enforcement).

10. The Bylaw and controls are one part of a wider regulatory framework, including the:

· Animal Products Act 1999 and Animal Welfare Act 1999 for animal welfare

· Resource Management Act 1991 and Biosecurity Act 1993 to protect the environment

· Dog Control Act 1996 and Auckland Council Dog Management Bylaw 2019 for the care and control of dogs.

Council proposed amendments to improve the Bylaw for public feedback

11. On 27 May 2021, the Governing Body adopted a proposal to improve the Bylaw and controls for public consultation (Item 11, GB/2021/50).

12. The proposal arose from a statutory review of the Bylaw (see figure below).

13. The proposal seeks to better regulate the keeping of animals by:

· requiring an approval to keep more than two standard beehives on urban premises with a land area of less than 2000 square metres (no approval currently required)

· incorporating rules from another bylaw about the feeding of animals on private property

· updating the definitions, structure, format and wording of the Bylaw and controls to make them easier to read and understand.

14. The proposal was publicly notified for feedback from 8 June until 16 July 2021. During that period, council received feedback from 177 people and 12 organisations.

The local board has an opportunity to provide views on public feedback

15. The local board now has an opportunity to provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal before a final decision is made.

16. Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 29 October 2021.

17. The nature of the local board views are at the discretion of the local board but must remain within the scope of the proposal and public feedback. For example, the local board could:

· indicate support for matters raised in public feedback by people from the local board area

· recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the local board area generally supports the proposal

18. A total of six people from the local board area provided feedback to the proposal via online and email feedback.

· for Proposal One, there was majority support from the local board area, greater than the total support from all people who provided feedback

· for Proposal Two, there was majority support from the local board area, similar to the total support from all people who provided feedback

· for Proposal Three, the majority expressed no view, and there was less support than the total support from all people who provided feedback. This was mostly due to people not knowing why council was consulting on this change.

Support of proposal in the local board area

Topic	Local board area feedback	Auckland-wide feedback
1: Require an approval to keep more than two standard beehives on urban premises with a land area of less than 2000 square metres (no approval currently required).	50 per cent support 0 per cent opposed (want more rules) 33 per cent opposed (want less rules) 17 per cent ‘other’ 0 per cent no response	34 per cent support 6 per cent oppose (want more rules) 48 per cent oppose (want less rules) 10 per cent ‘other’ 2 per cent no response
2: Incorporate rules from another bylaw about the feeding of animals on private property.	50 per cent support 0 per cent opposed 33 per cent ‘other’ 17 per cent no response	62 per cent support 15 per cent oppose 12 per cent ‘other’ 11 per cent no response
3: Update the definitions, structure, format and wording of the Bylaw and controls.	33 per cent support 0 per cent opposed 50 per cent ‘other’ 17 per cent no response	64 per cent support 10 per cent opposed 15 per cent ‘other’ 11 per cent no response

19. Key themes from feedback from people in the local board area are consistent with key themes from all public feedback. For example, that the proposal should:

· allow more hives than the currently proposed two

· encourage better enforcement of the current rules

· consider the health and safety implications of beekeeping in urban areas.

20. The full proposal can be viewed in the link. Attachment A of this report contains a draft Bylaw Panel deliberations report which includes a summary of all public feedback. Attachment B contains a copy of all public feedback related to the local board area.

Staff recommend the local board provide its views on public feedback

21. Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback by resolution, and if it wishes, present those views to the Bylaw Panel on 29 October 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. There are no implications for climate change arising from decisions sought in this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. The proposal impacts council’s Licensing and Regulatory Compliance team who implement the Bylaw. The unit is aware of the impacts of the proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. The Bylaw is important to local boards as a topic of high community interest.

25. Local board views were sought on a draft proposal in March and April 2021. The draft was supported in full by 13 local boards and with suggested changes by seven local boards. One local board opposed the proposal for public consultation.

26. A summary of local board views and changes made to the proposal can be viewed in the link to the 11 May 2021 Regulatory Committee agenda (Attachment B to Item 11, page 101).

27. This report provides an opportunity for local boards to provide views on how the Bylaw Panel should address matters raised in public feedback to the proposal, before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

28. The Bylaw has significance to Māori as kaitiaki of Papatūānuku.The proposal supports the key direction of kaitiakitanga in the Independent Māori Statutory Board Māori Plan for Tāmaki Makaurau by minimising the misuse of council-controlled public places.

29. The proposed amended bylaw also supports the Independent Māori Statutory Board’s Schedule of Issues of Significance by clarifying how the Bylaw applies to Māori and papakāinga. For example, the proposal clarifies that limits on the ownership of animals in urban areas do not apply to papakāinga within the Māori Purpose Zone of the Auckland Council Unitary Plan.

30. Mana whenua and mataawaka were notified of the proposal and given the opportunity to provide feedback through face-to-face meetings, in writing, online and in-person.

31. The majority of people identifying as Māori who provided feedback support Proposals Two and Three (consistent with the overall public feedback). The majority of people identifying as Māori who provided feedback opposed Proposal One (consistent with the overall public feedback).

Ngā ritenga ā-pūtea

Financial implications

32. There are no financial implications arising from decisions sought in this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. The following risk has been identified:

If...	Then...	Mitigation
The feedback from the local board area is from a limited group of people.	The feedback may not reflect the views of the whole community.	This risk is mitigated by providing local boards with a summary of all public feedback.

Ngā koringa ā-muri

Next steps

34. On 29 October 2021 the Bylaw Panel will consider all formal local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body. The Governing Body will make a final decision in November 2021 (refer to the ‘Process to amend the Animal Management Bylaw 2015’ diagram in Context).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Bylaw Panel deliberations report	429
b ⇩	Public feedback from people in the Devonport-Takapuna Local Board area	457

Ngā kaihaina

Signatories

Authors

Saralee Gore - Policy Advisor

Breanna Hawthorne - Policy Analyst

Authorisers

Paul Wilson - Senior Policy Manager

Eric Perry - Local Area Manager

Devonport-Takapuna Local Board

21 September 2021

Public feedback on proposal to amend the Water Supply and Wastewater Network Bylaw 2015

File No.: CP2021/14132

Te take mō te pūrongo

Purpose of the report

1. To provide local board views on how the Bylaw Panel should address matters raised in public feedback to the proposed amendments to the Te Kaunihera o Tāmaki Makaurau Ture ā Rohe Whakarato Wai me te Pae Kōtuitui Wai Para / Auckland Council Water Supply and Wastewater Network Bylaw 2015, before a final decision is made.

Whakarāpopototanga matua

Executive summary

3. The proposal helps to protect the water and water networks from damage misuse and interference and assist in the provision of reliable, safe and efficient water and wastewater services in Auckland.

4. Council received responses from 46 people and organisations at the close of feedback on 16 July 2021. All feedback is summarised into the following topics:

Topic	Description
Proposal 1	To further define the rules regarding unauthorised taking of water from the water supply network
Proposal 2	To further define the rules regarding unauthorised discharges to the wastewater network
Proposal 3	Clarification of linkages to other legislation, bylaws and other documentation
Other	Other bylaw-related matters raised in public feedback and other additional matters

5. Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal and, if it wishes, present those views to the Bylaw Panel. Taking this approach will assist the panel and Governing Body to decide whether to adopt the proposal.

6. There is a reputational risk that feedback from the local board area is from a limited group of people and organisations and does not reflect the views of the whole community. This report mitigates this risk by providing local boards with a summary of all public feedback.

7. The Bylaw Panel will consider all local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body on 5 November 2021. The Governing Body will make a final decision in November 2021.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive public feedback on the proposal to amend the Te Kaunihera o Tāmaki Makaurau Ture ā Rohe Whakarato Wai me te Pae Kōtuitui Wai Para / Auckland Council Water Supply and Wastewater Network Bylaw 2015 in this agenda report.

b) provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal in recommendation a) to assist the Bylaw Panel in its deliberations.

c) appoint one or more local board members to present the views in b) to the Bylaw Panel on 5 November 2021.

d) delegate authority to the local board chair to appoint replacement(s) to the persons in c) should an appointed member be unable to present to the Bylaw Panel on 5 November 2021.

Horopaki

Context

Bylaw protects the water supply and wastewater networks

8. The Governing Body adopted the Ture ā Rohe Whakarato Wai me te Pae Kōtuitui Wai Para 2015 / Water Supply and Wastewater Network Bylaw 2015 on 25 June 2015 (resolution number GB/2015/62). This Auckland Council bylaw is administered by Watercare Services Limited.

9. This bylaw seeks to protect the water supply and wastewater networks by:

· requiring authorisation from Watercare to connect to or disconnect from the water supply or wastewater network and enabling Watercare to refuse connections where there is insufficient network capacity

· ensuring appropriate standards for any new infrastructure under Watercare's control

· protecting the quality of the water supply and prohibiting illegal use from hydrants

· managing work near the water supply and wastewater network to protect it from damage

· allowing for restricting the water supply to maintain enough drinking water in the event of drought or other emergency

· managing inflows and illegal dumping of material into the wastewater network to avoid wastewater overflows.

10. The bylaw is one part of a wider regulatory framework. Issues related to access to private property are addressed under the Local Government Act 2002 while those related to the compliance with water quality are addressed under the Health Act 1956.

11. In addition, uniquely to Auckland, Watercare has a contractual relationship with its customers. This enables the bylaw to focus on matters relating to the impact of household and businesses’ behaviours on the public assets, while the customer contract addresses the rights and obligations for each customer’s water and wastewater connection.

Council proposed amendments to the bylaw for public feedback

12. On 25 February 2021, the Governing Body adopted a proposal to make amendments to the Water Supply and Wastewater Network Bylaw for public consultation (resolution number GB/2021/11).

13. The proposal arose from a statutory review of the Water and Wastewater Network Bylaw 2015 (see figure below).

14. The proposal helps to clarify and further define the rules in the bylaw by clarifying:

· the rules around the unauthorised taking of water from the water supply network

· the definitions around unauthorised discharges to the wastewater network

· linkages with other bylaws and documentation.

15. The proposal was publicly notified for feedback from 8 June until 16 July 2021. During that period, council received feedback from 43 people and three organisations. In addition, the ‘AK Have Your Say’ webpage received 396 hits.^{^[2]}

Process to amend Water Supply and Wastewater Network Bylaw 2015

The local board has an opportunity to provide views on public feedback

16. The local board now has an opportunity to provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal before a final decision is made.

17. Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 5 November 2021.

18. The nature of the local board views is at the discretion of the local board but must remain within the scope of the proposal and public feedback. For example, the local board could:

· indicate support for matters raised in public feedback by people from the local board area

· recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the Devonport-Takapuna Local Board area

19. A total of four people from the Devonport Takapuna local board area provided feedback to the proposal. There was a majority support for Proposals One, Two and Three, this is similar to the total support from all people across Auckland who provided feedback.

Support of proposal in the local board area

Topic	Total support from the Devonport-Takapuna local board area	Total support from people across Auckland
1: To further define the rules regarding unauthorised taking of water from the network	100%	70%
2: To further define the rules regarding unauthorised discharges to the wastewater network	100%	79%
3: Clarification of linkages to other legislation, bylaws and documentation	100%	76%

20. Key themes of feedback from people in the local board area are consistent with key themes from all public feedback:

· generally supportive of all amendments

· one respondent suggested that the proposed restriction of prohibited items in the wastewater network is unenforceable.

Staff recommend the local board provide its views on public feedback

22. Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback by resolution and, if it wishes, present those views to the Bylaw Panel on 5 November 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. There are no implications for climate change arising from decisions sought in this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. The bylaw impacts the operations of many Watercare teams in charge of the operations and the planning of water sources and water and wastewater networks. It also impacts some Auckland Council teams involved in compliance and stormwater management. Relevant staff are aware of the impacts of the proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. Local board members were invited to give feedback on the bylaw in December 2019. This included an offer by staff to present workshops to interested local boards at their meetings.

26. Communication was received from one local board in relation to wastewater overflows, a matter unrelated to bylaw and already covered by the Resource Management Act 1991.

27. This low interest in the bylaw review is consistent with the Auckland Council’s classification of the bylaw as ‘low impact and low interest to local boards’ under the agreed principles and processes for Local Board Involvement in Regional Policy, Plans and Bylaws 2019.

28. An update on the findings and options stages were included in Watercare’s local board communications in June 2020.

29. This report provides an opportunity to give local board views on how the Bylaw Panel should address matters raised in public feedback to the proposal before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

30. The bylaw contributes to the Māori plan’s key directions and aspirations of Manaakitanga (Improve Quality of Life ‘Satisfaction with our environments and standard of living’) and Kaitiakitanga (Ensure Sustainable Futures ‘lntergenerational Reciprocity’) by ensuring the public water supply and wastewater network is future-proofed and not contaminated or damaged, which would be detrimental to the people and the natural environment.

31. Input by mana whenua was sought at a special hui of the Mana Whenua Kaitiaki Forum in January 2020. The main concerns related to environmental issues beyond the bylaw scope, such as archaeological sites and clarifications of asset ownership and responsibilities.

32. Staff sought input by mana whenua on the proposed options in June 2020. A meeting with the chairperson of the Mana Whenua Kaitiaki Forum confirmed his support for the direction taken and recommended a written update at the June 2020 forum to carry on the engagement.

33. Watercare staff presented an update of the bylaw review process to the Mana Whenua Kaitiaki Forum in mid-October 2020.

34. Those respondents who identified as Māori during the public consultation were all generally supportive of the three proposals.

Ngā ritenga ā-pūtea

Financial implications

35. There are no financial implications arising from decisions sought in this report. Costs associated with the special consultative procedure will be met within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. The following risks have been identified:

If...	Then...	Mitigation
The feedback from the local board area is from a limited group of people and organisations	The feedback may not reflect the views of the whole community	This risk is mitigated by providing local boards with a summary of all public feedback

Ngā koringa ā-muri

Next steps

37. On 5 November 2021, the Bylaw Panel will consider all formal local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body. The Governing Body will make a final decision in February 2022 (refer to the ‘Process to make the amend the Water and Wastewater Network Bylaw 2015’ diagram in the ‘Context’ section of this report).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Bylaw Panel Deliberations Report	479
b ⇩	Devonport-Takapuna Local Board Submissions	485

Ngā kaihaina

Signatories

Author

Sharon Danks – Operations Delivery Manager - Watercare

Authorisers

Mark Bourne – Chief Operations Officer – Watercare

Louise Mason – General Manager Local Board Services

Eric Perry - Local Area Manager

Devonport-Takapuna Local Board

21 September 2021

Tāmaki Tauawhi Kaumātua - Age-friendly Auckland Action Plan

File No.: CP2021/13307

Te take mō te pūrongo

Purpose of the report

1. To seek support for the draft Tāmaki Tauawhi Kaumātua -Age-friendly Auckland Action Plan.

Whakarāpopototanga matua

Executive summary

2. The number and diversity of older Aucklanders is growing, and this creates challenges and opportunities for improving the age-friendliness of our environment, infrastructure, and services now and in the future.

3. Older people experience barriers to participation across all areas of life.

4. The draft Tāmaki Tauawhi Kaumātua Action Plan (Action Plan) is our commitment to supporting older Aucklanders to participate fully in their communities.

5. It is a region-wide, cross-sector plan that commits the council, council-controlled organisations (CCOs) and sector partners to improve outcomes for older Aucklanders through the delivery of tangible and meaningful short, medium and long-term actions.

6. To develop the Action Plan, staff listened to over 3,000 Aucklanders who shared their thoughts on what is needed to improve the age-friendliness of Tāmaki Makaurau / Auckland.

7. Engagement with kaumātua and whānau to hear what is important to Māori led to the development of our unique Age-Friendly Tāmaki Makaurau Framework. The Framework combines the World Health Organisation (WHO) domains with Te Ao Māori concepts and reflects the bicultural identity of Aotearoa and the diversity of Tāmaki Makaurau.

8. Many activities within the plan will benefit people of all ages and what we do now to improve older Aucklander’s accessibility and quality of life will also benefit future generations.

9. The Action Plan is constrained by actions needing to be delivered within existing resources, or as and when new funding can be secured. Greater or quicker impact could be possible in the future if budget is not such a limitation.

10. By working together council and cross-sector partners can, however, leverage resources to achieve greater collective impact and prioritise efforts to where it is needed most.

11. Over time the plan will help create an age-friendly lens that becomes embedded in the way council and partners design and deliver services and infrastructure. This will result in ongoing and incremental change that makes a tangible impact on the lives of older people.

12. Community engagement on the draft Action Plan is underway and will be completed in September 2021.

13. The final Action Plan will be reported to the Parks, Arts, Community and Events Committee for adoption in November 2021.

14. The adopted Action Plan will enable Tāmaki Makaurau / Auckland to join the World Health Organisation’s (WHO) Global Network of Age-friendly Cities and Communities.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a) support the draft Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan as presented in Attachment A to the agenda report

Horopaki

Context

15. Auckland Council has a strong interest in the wellbeing of older people, because:

· Tāmaki Makaurau / Auckland is home to New Zealand’s largest population of older people^{^[3]} - this number will more than double between 2018 and 2043

· of the current aged 65+ population, most are well-placed but some face hardship and this will increase^{^[4]}

· diversity in life stage, needs and abilities, culture, language, living situation and financial stability affect how older people contribute and participate in the community.

16. In view of this, in July 2018 Auckland Council’s Environment and Community Committee resolved to become an Age-friendly City and seek membership to the World Health Organisation’s Global Network of Age-friendly Cities and Communities (ENV/2018/88).

17. The network includes cities that are committed to supporting each other and creating inclusive and accessible environments for all people to enjoy. It identifies eight interconnected domains of urban life that contribute to improving the wellbeing and participation of older people.

18. To obtain membership to the network, council has led a process to develop a region-wide cross-sector Action Plan that will deliver over 80 actions to improve the age-friendliness of Tāmaki Makaurau / Auckland.

19. To develop the Action Plan, staff listened to over 3,000 Aucklanders who shared their thoughts on what is needed to improve the age-friendliness of Tāmaki Makaurau / Auckland.

20. The Action Plan has been created to ensure infrastructure, activities and services are developed or adapted to respond to the diverse needs of Auckland’s growing and increasingly more diverse ageing population.

Tātaritanga me ngā tohutohu

Analysis and advice

The problem/opportunity

21. Tāmaki Makaurau / Auckland’s older population is growing faster than any other age-group and faces challenges and barriers to participation across all areas of life.

22. Our older people are taonga, and deserve to live full, meaningful lives where they can participate and are valued for the contribution they make to our communities.

Our services and infrastructure need to respond and adapt to older peoples’ diverse needs

23. Tāmaki Makaurau / Auckland’s growing and increasingly diverse ageing population means we need short-term as well as longer-term, system-level solutions to ensure older people can actively participate in their communities now and in the future.

24. The burden on the environment, infrastructure and on services such as healthcare will expand exponentially as the older population grows to a projected 432,800 Aucklanders by 2043. To enable older people to live active and full lives in Tāmaki Makaurau, we need to ensure infrastructure, activities and services are developed or adapted to respond to their diverse needs.

Older Aucklanders told us they face challenges related to accessibility across all areas including public space, buildings, transport, and housing options

25. Older people told us they need:

Older Aucklanders can find it difficult to access information and to keep up to date with technology

26. Older people told us they need:

Older people can feel invisible, disconnected, and discouraged from taking an active role in their community

27. Older people told us they need:

Our response to the problem/opportunity

28. The development of Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan (Attachment A).

29. This is a cross-sector action plan that responds to the diverse needs and aspirations of older Aucklanders to improve their wellbeing and quality of life; and to make Tāmaki Makaurau / Auckland a more age-friendly region.

Strengths

A cross-sector action plan will deliver collective impact in an innovative, sustainable, and equitable way

30. Auckland Council has worked with a range of organisations and communities who are active in advancing the wellbeing of older Aucklanders including:

· nineteen organisations with different specialities, such as health, recreation, and housing

· regional and local organisations, ensuring a breadth of reach across communities.

31. Together we identified and developed actions that will address the challenges and opportunities raised by older Aucklanders. This approach:

· enables collaboration between the council, aged-sector organisations, and communities

· creates opportunities to leverage resources and deliver greater collective impact over time.

· develops an action platform for organisations to build upon

· encourages interest and participation from other organisations to be part of delivery

· recognises that improving the age-friendliness of Tāmaki Makaurau / Auckland relies on many different groups and agencies playing their part

· ensures the delivery of actions that have impact for older Aucklanders of all ethnicities, abilities, and beliefs.

32. It is anticipated that having a shared vision for an age-friendly Tāmaki Makaurau will continue to build momentum within the organisations who are responsible for delivering actions.

33. The intent is that over time an age-friendly lens will become embedded in the way council and partners design and develop services and infrastructure across the region.

34. The result of this will be ongoing action and incremental change that makes a tangible impact on the lives of older people.

The Action Plan includes a mixture of over 80 new and existing actions

35. Impact will be delivered through a mix of short, medium, and long-term actions. They are spread across all ten domains, but not equally.

36. Some domains have more actions than others, for example the Housing Domain has fewer actions than the Respect and Social Inclusion Domain. This is because some things, such as refurbishing Haumaru Housing units take time and money to implement whereas supporting community-led social activities can use existing resource or may build upon activities that are already happening.

37. Council’s actions are primarily focused in the areas where most council services are provided. These are:

· Te Taiao; council maintains outdoor spaces and facilities for the community,

· Respect and Social Inclusion; council hosts region-wide and local community events and activities that foster belonging and inclusion for diverse Aucklanders, and

· Communication and Information; council informs communities about what is happening and offers support through libraries and community centres.

It has a unique Age-Friendly Tāmaki Makaurau Framework to reflect our bicultural foundations

38. Staff developed the Age-friendly Tāmaki Makaurau Framework in response to feedback from kaumātua.

39. The framework provides a holistic way to frame the plan that integrates the WHO domains with Te Whare Tapa Whā- a Māori wellbeing framework - and Te Ao Māori values.

40. It includes two additional domains and expanded another:

· Culture and Diversity and Kaumātua and Kuia domains were added to reflect Tāmaki Makaurau / Auckland’s diversity and bicultural foundations

· The WHO Domain of Outdoor Spaces and Buildings was expanded to become Te Taiao, representing the natural and built environment.

41. The framework is unique to Tāmaki Makaurau. It ensures the actions within the plan are meaningful, achievable, and impactful for older Aucklanders.

42. The framework will continue to be used to guide how we collectively improve and evaluate the age-friendliness of Tāmaki Makaurau / Auckland.

The Action Plan will have a wider community and intergenerational impact

43. The actions within the plan will benefit older people and others in the community now and, in the future. For example, ensuring all buses are accessible will benefit small tamariki (children) and disabled community members.

44. Many activities within the plan benefit people of all ages and stages and what we do now to improve older Aucklander’s accessibility and quality of life will also benefit future generations.

Constraints and limitations

It will take time to see the full, long-term impacts of the Action Plan

45. The Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan will deliver impact but that will happen over time.

46. Some actions are small and local and will not have significant or regional impact. However, there is opportunity for these local activities to be expanded as the age-friendly vision and plan gains traction.

47. Some actions will be delivered immediately or are in progress, others will take time. For instance, making roads, buildings and parks more accessible will be achieved over time, subject to the roll-out of relevant capital works and renewal programmes.

Council, CCOs and partner organisations are constrained by the financial impact of COVID-19 and operating within existing budget and resources

48. The Action Plan has been developed on the basis that everyone is operating in a constrained financial environment and actions will be delivered within existing resources.

49. The current assumption is that:

· no additional budget will be available

· where new funding is required, it will need to be reprioritised from elsewhere, secured through grants, or considered through budget-setting processes.

50. Consequently, the first one to five years of the action plan focus on existing or new actions that are easier and more affordable to carry out within existing budgets.

51. There is potential for this to change as the Action Plan evolves and if more funding becomes available in the medium to long term (5-10 years).

Success relies on cooperation, ongoing commitment, and resources to support collaboration

52. The Action Plan relies on the dedication and commitment of council and partner organisations working together to improve the age-friendliness of Tāmaki Makaurau / Auckland:

· many of the partner organisations are community-led with limited capacity and dependant on ongoing public funding

· larger entities and agencies (including government and council departments) may have competing priorities

· success is dependent on all parties continuing to prioritise age-friendly outcomes and delivering the actions they have developed.

53. Resources will also be needed to support sector collaboration. It will take time and effort to facilitate organisations working together and supporting each other to build an age-friendly Tāmaki Makaurau.

54. As part of council’s commitment to the plan, council staff will play a key backbone role in keeping the Action Plan alive, bringing partners together, and monitoring implementation and impact.

Community views

55. Staff undertook extensive community engagement in 2019-2020 to ensure the voices of diverse older Aucklanders were at heart of the plan. We developed surveys, held workshops across the region, hui with kaumātua and had one-on-one interviews with rainbow community members.

56. Targeted engagement was facilitated by Age Concern, Toa Pacific, New Zealand Indian Senior Citizens Association, Hindu Elders Foundation Inc and The Selwyn Foundation to ensure we heard the diverse voices of older Aucklanders.

57. Over 3,000 people shared their vision for an Age-friendly Auckland and told council what actions they think will support older people to live full, active and healthy lives.

Tauākī whakaaweawe āhuarangi

Climate impact statement

58. During our engagement we heard, particularly from kaumātua, that environmental wellbeing was missing from the WHO framework. The wellbeing of the natural environment is important to our own wellbeing, and we have a role in looking after our environment in all its forms.

59. In response, we have expanded the existing WHO Domain Outdoor Spaces and Buildings to include Te Taiao (the natural environment), to recognise that the environment’s wellbeing and our own are connected.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

60. This Action Plan includes actions developed with CCOs including Auckland Transport.

61. The Seniors Advisory Panel acted as kaitiaki throughout the process, providing advice, guidance and feedback and contributing to workshops and action planning sessions.

62. The Seniors Advisory Panel will continue to provide support and guidance on the Action Plan as it is delivered.

63. Auckland Council, Seniors Advisory Panel and CCOs are aware of the impacts of the Action Plan and their role in implementation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

64. Local boards have a strong interest in the wellbeing of older people. All local boards have outcomes that foster social inclusion and participation among their residents, and many have age-friendly specific goals and actions.

65. Community engagement was held at locations across the region in 2019-2020, from Warkworth to Pukekohe.

66. Two reports were produced on the findings, the Community Engagement Findings Report and the Age-friendly Tāmaki Makaurau Report.^{^[5]} These were shared with elected members, stakeholders, and the community. These reports were also published on the council Age-friendly website.

67. Staff attended local board workshops in August and September 2021 to share the draft Action Plan.

Tauākī whakaaweawe Māori

Māori impact statement

68. The Action Plan is relevant to Māori as tangata whenua and kaitiaki of the sky, land and sea and supports the Māori Identity and Wellbeing outcome within the Auckland Plan 2050

69. In the 2018 Census older Māori made up over four per cent of the Tāmaki Makaurau / Auckland over-65 population.

70. Older Māori have lower levels of equity, income and rely heavily on superannuation. Actions that are focused on kaumātua delivered by Māori organisations and others will make a positive impact on wellbeing.

71. The involvement of kaumātua, whānau and organisations has been influential on the design of the Framework, work on implementation; and ensuring this is a living document.

Engagement to better understand the needs of kaumātua and Te Ao Māori

72. To ensure the Action Plan is relevant and effective for kaumātua, mana whenua and mataawaka were invited to a dedicated hui in February 2020. The hui was organised in partnership with Te Kōtahi a Tāmaki and hosted at Manurewa Marae.

Recognition of tangata whenua, hauora Māori concepts and Te Tiriti o Waitangi are important to kaumātua

73. Kaumātua also told us:

· Importance of building and marae accessibility – safety of our kaumātua

· Utilising marae more e.g., events, programmes, line dancing, tai chi, learning Te Reo

· Age-appropriate housing design

· More disability parking

· More Te Reo visible everywhere

· Environmental recognition – care for Papatūānuku and te taiao incorporated into plan

· Sport and recreation options available for older people and open areas for activities

· Affordable digital communication.

74. Te ao Māori values from the Independent Māori Statutory Board’s (IMSB) Māori Plan for Tāmaki Makaurau are also imbedded in the Framework:

· Whanaungatanga (Develop Vibrant Communities), in relation to the different opportunities to engage and participate in their own and other cultures.

· Rangatiratanga (Enhance Leadership and Participation), in relation to the activities under Respect and Social Inclusion.

· Manaakitanga (Improve Quality of Life), in relation to the Action Plan’s outcome of improving the hauora of older Aucklanders.

· Wairuatanga (promoting distinctive identity), in relation to valuing and protecting Māori heritage and Taonga Māori.

· Kaitiakitanga (ensuring sustainable futures), in relation to protecting Te Taiao now and in the future.

75. These values underpin the way people and organisations will work together to deliver this plan with, and for, our communities.

76. The Action Plan supports the IMSB’s Schedule of Issues of Significance 2021 by addressing social, cultural, environmental and wellbeing for Māori in Tāmaki Makaurau.

77. The Age-friendly Tāmaki Makaurau Framework incorporates the WHO framework, Te Whare Tapa Whā and te ao Māori. The unique Framework contributes to the awareness, education and understanding of Māori perspectives.

78. Mana whenua and mataawaka will have an opportunity to provide further feedback during public engagement on the Action Plan.

Ngā ritenga ā-pūtea

Financial implications

79. The Action Plan has been designed to be delivered within the existing budgets and resources of council, CCOs and sector partners.

80. Where additional investment is desired by Auckland Council to implement new or joint actions this will need be considered through Long-term Plan or Annual Plan processes.

81. There are no financial implications to the local board for any decisions to support the Action Plan.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Risk	Mitigation
Adoption of a new plan may create expectations that there will be additional budget to support age-friendly outputs.	All public-facing communications and guidance about the new plan will reference that actions will be funded from existing budgets. Where new funding is required, this will be sought through grants and processes such as the long-term plan.

Ngā koringa ā-muri

Next steps

82. Public engagement for the Action Plan is expected to be completed by the end of September 2021.

83. A summary of all feedback, including from local boards, and a final Action Plan will be reported for adoption by the Parks, Arts, Community and Events Committee in November 2021.

84. Following adoption of the Action Plan, staff will seek membership to the WHO network.

85. An annual progress report will provide details on the impact and success of our actions. This will include an update on the delivery of actions against the identified measures of success, high-level wellbeing indicators and examples of good and promising practice. This will be presented to the Governing Body, the WHO and shared with all organisations supporting delivery.

86. The Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan will be reviewed every five years.

87. Baseline research was carried out in 2017 - The Older Aucklanders: A Quality of Life Status Report. The research is across the domains that contribute to quality of life and wellbeing. This research is being conducted this year and will be carried out every five years to help monitor progress and guide the development of future actions.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Tāmaki Tauawhi Kaumātua - Age-Friendly Tāmaki Makaurau (draft)	501

Ngā kaihaina

Signatories

Author

Cleo Matthews - Policy Analyst

Authorisers

Kataraina Maki - General Manager - Community and Social Policy

Louise Mason – General Manager Local Board Services

Eric Perry - Local Area Manager

[1] ‘AK Have Your Say’ webpage ’hits’ comprised of 54 ‘engaged’ participants (people who completed the online survey), 134 ‘informed’ participants (people who downloaded a document, visited a FAQ page or multiple project pages, or completed the survey) and 337 ‘aware’ participants (people who visited at least one page).

[2] ‘AK Have Your Say’ webpage ’hits’ comprised of 43 ‘engaged’ participants (people who completed the online survey), 88 ‘informed’ participants (people who downloaded a document, visited a FAQ page or multiple project pages, or completed the survey) and 265 ‘aware’ participants (people who visited at least one page).

[3] Statistics New Zealand, 22.9% (163,161) estimated in 2017

[4] Ministry of Social Development. Briefing to the Incoming Ministers, October 2014, p.31.

[5] A systems analysis conducted by Auckland Council’s Innovation Unit.

Chairperson	Ruth Jackson
Deputy Chairperson	Jan O'Connor, QSM
Members	Aidan Bennett
	Trish Deans
	Toni van Tonder
	George Wood, CNZM

Author	Michelle Riley – Democracy Advisor
Authoriser	Eric Perry - Local Area Manager

Author	Rhiannon Foulstone-Guinness - Democracy Advisor
Authoriser	Eric Perry - Local Area Manager