Minutes of Devonport-Takapuna Local Board - Tuesday, 21 September 2021

Devonport-Takapuna Local Board

21 September 2021

1 Welcome

The meeting was opened with a karakia

2 Apologies

There were no apologies.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number DT/2021/135

MOVED by Chairperson R Jackson, seconded by Member T Deans:

That the Devonport-Takapuna Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 17 August 2021 including the confidential section, and the extraordinary minutes of its meeting, held on Tuesday, 14 September 2021, as true and correct records.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1

North Shore Cricket Club and North Shore Rugby Football Club - Lease of the former Devonport Bowling Club site

Resolution number DT/2021/136

MOVED by Chairperson R Jackson, seconded by Member A Bennett:

That the Devonport-Takapuna Local Board:

a) receive the presentation from North Shore Cricket Club and North Shore Rugby Football Club and thank Mark Davies, Hayden Smith (NSCC), Ben Browne (NSRFC), Mike Bishop (North Harbour Sport) for their attendance.

CARRIED

9 Public Forum

9.1

Alastair Fletcher - Support of the Devonport Historical and Museum Society Incorporated building to extend lease

Resolution number DT/2021/137

MOVED by Chairperson R Jackson, seconded by Deputy Chairperson J O'Connor:

That the Devonport-Takapuna Local Board:

a) receive the presentation from the Devonport Historical and Museum Society Incorporated and thank Alastair Fletcher for his attendance

.CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

Under Standing Order 3.11.1 Notices of Motion have been received from Member George Wood for consideration under items 12 and 13 respectively.

Notice of Motion - Member Wood - Bayswater Structure Plan

Resolution number DT/2021/138

MOVED by Member G Wood, seconded by Deputy Chairperson J O'Connor:

That the Devonport-Takapuna Local Board:

a) wish to see a comprehensive planning process instituted to help in giving direction for the development of the:

i) future Bayswater ferry terminal and surrounding Auckland Council land;

ii) development of the Bayswater Marina Limited reclaimed land for proposed residential housing and servicing the current marina berth area; and

iii) the historic Takapuna Boating Club historic club house building.

b) request that the Auckland Council Planning Department discuss the matter with the Devonport-Takapuna Local Board on how a structure plan or outline development plan could be expedited.

CARRIED

13	Notice of Motion - Member Wood - Lake Road
	Resolution number DT/2021/139 MOVED by Member G Wood, seconded by Deputy Chairperson J O'Connor: That the Devonport-Takapuna Local Board: a) encourage Auckland Transport to implement a pedestrian and traffic light intersection at the corner of Old Lake Road and Lake Road, Belmont to enable the 814 bus to have preferential right of way through this intersection. b) request Auckland Transport to review the bus passenger capacity especially for the 814 trips on the Devonport Peninsula. c) ask that Auckland Transport review the standard of the bus stop shelters on the Devonport Peninsula to ensure they are large enough and meet the needs of the passengers. d) ask Auckland Transport to incorporate a morning peak time (until 9.00am) clearway on Lake Rd at the Belmont shopping centre. CARRIED
	Secretarial Note: Members Van Tonder and Bennett abstained from voting on recommendations a) to d). Members Van Tonder and Bennett requested their abstention from voting be recorded. Member Deans abstained from voting on recommendation c). Member Deans requested her abstention from voting be recorded.
	Meeting adjourned at 4.28pm
	Meeting restarted at 4.42pm

Consideration of Expression of Interest applications, and the intention to grant Community Leases and an Agreement to Lease, at Devonport Domain, R28 Vauxhall Road, Devonport.

A document was tabled for this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

MOVED by Chairperson R Jackson, seconded by Member T Deans:

That the Devonport-Takapuna Local Board:

a) notes that the following two Expressions of Interest (EOIs) were received, which sought the following:

i) a joint EOI on behalf of North Shore Rugby Football Club Inc and North Shore Cricket Club Incorporated, seeking the lease of the land and Buildings A and B;

and

ii) an EOI on behalf of the Devonport Museum and Historical Society Incorporated, seeking the lease of Buildings B;

b) approves the new entity to be formed by the North Shore Rugby Football Club Incorporated and North Shore Cricket Club Incorporated (Joint Rugby and Cricket Entity) as the preferred applicant to occupy 4,000m2 more or less of the Devonport Domain including the clubrooms (Building A), at 28 Vauxhall Road, Devonport shown on the amended site plan shown as Attachment B;

c) approves the Devonport Museum and Historical Society Incorporated (Devonport Museum) as the preferred applicant to continue to occupy Building B comprising the workshop/storeroom areas shown on the amended site plan shown as Attachment B

d) approve public notification and iwi consultation of the intention to grant a community lease to the new joint Rugby Cricket entity, of the clubrooms, shown as building A outlined yellow on the amended attachment B, on the following terms and conditions:

i) an initial term of ten years with two rights of renewal of ten years with the commencement date being one month following the date of the local board’s resolution;

ii) rent being set at one dollar ($1) per annum plus GST

iii) that all maintenance of the buildings will be the responsibility of the lessee; and

iv) all other terms and conditions in accord with the councils Community Occupancy Guidelines 2012

e) appoint a hearings panel to deal with any requests to be heard in relation to the proposals to grant the community lease or agreement to lease subject to the satisfaction of any submissions grant a new community lease on the terms notified to the Joint Rugby Cricket Entity.

f) approve public notification and iwi consultation of the intention to grant an agreement to lease to the new joint Rugby Cricket entity, of the site outlined blue on the amended attachment B, on the following terms and conditions:

i) the proposed agreement to lease being for a period of five years, to allow the seeking of sufficient funds to undertake the project, obtaining resource, building and other approvals at the tenants cost, and undertaking the development works generally described in the table at paragraph 35 of the report

ii) approve the demolition of buildings identified as C, D and E and the reinstatement of the areas occupied by these buildings as green space at Devonport Domain as part of this agreement subject to the satisfaction of any submissions on the agreement to lease and the terms and conditions of that agreement being fulfilled during the term of the agreement.

g) grant a new community lease for area outlined in blue on the amended site plan shown as attachment B on the following terms and conditions;

i) an initial term of 10 years with two rights of renewal of 10 years each with the commencement date being one day after the completion of the terms of the agreement to lease

ii) rent being set at one dollar ($1) per annum plus GST;

iii) that all maintenance of the building and surrounds is the responsibility of the tenant

iv) all other terms and conditions in accord with the councils Community Occupancy Guidelines 2012

h) confirms that the Devonport Museum will continue its occupation of Building B on a month by month basis until this matter is further considered during the Local Park Management Plan process and signals the local board general intent to notify a community lease to the Devonport Museum at that time.

MOVED by Member T van Tonder, seconded by Member A Bennett:

Member T van Tonder moved an amendment to the original recommendation as follows:

a) approve the new entity to be formed by the North Shore Rugby Football Club Incorporated and North Shore Cricket Club incorporated as the preferred applicant to lease approximately 4,350m2 of the Devonport Domain including the clubrooms, buildings A, and workshop, Building B, at 28 Vauxhall Road, Devonport shown on Attachment A to this report.

b) approve public notification and iwi consultation of the intention to grant a community lease to the approved applicant, of the clubrooms and workshop, shown as buildings A and B, outlined yellow on Attachment A, on the following terms and conditions:

i) an initial term of ten years with two rights of renewal of ten years with the commencement date being one month following the date of the Local Board’s resolution.

ii) rent being set at one dollar ($1) per annum + GST.

iii) that all maintenance of the buildings will be the responsibility of the lessee,

and

iv) all other terms and conditions in accord with the Council’s Community Occupancy Guidelines 2012.

c) approve public notification and iwi consultation of the intention to grant an agreement to lease to the preferred applicant of the former bowling greens and surrounds, shown outlined blue on Attachment A, on following terms and conditions:

i) a term of five years, to allow the lessee to secure sufficient funds to undertake the project, obtain resource, building and other required approvals at the lessees cost, and undertake the development works generally described in the table at paragraph 34 of this report, and.

ii) the demolition of buildings identified as C, D and E and the reinstatement of the areas occupied by these buildings as green space at Devonport Domain as part of this agreement.

d) approve public notification and iwi consultation of the intention to grant a lease on satisfactory completion of all conditions in the agreement to lease to the preferred applicant of the former bowling greens and surrounds, shown outlined blue on Attachment A, on the following terms and conditions:

i) an initial term of 10 years with one right of renewal of 10 years with the commencement date being one day after the completion of the terms of the agreement to lease;

ii) rent being set at ($1) per annum + GST.

iii) that all maintenance of the site, fences and services is the responsibility of the tenant; and

iv) all other terms and conditions in accord with the Council’s Occupancy Guidelines 2012.

e) appoint a hearings panel to deal with any requests to be heard in relation to the proposals to grant the community leases or agreement to lease.

A division was called for, voting on which was as follows:

For

Member A Bennett

Member T van Tonder

Member G Wood

Against

Member T Deans

Chairperson R Jackson

Deputy Chairperson J O'Connor

Abstained

The motion was declared EQUAL.

The chair exercised their casting vote against so the motion was Lost.

Resolution number DT/2021/140

MOVED by Chairperson R Jackson, seconded by Member T Deans:

The substantive motion was declared.

That the Devonport-Takapuna Local Board:

a) notes that the following two Expressions of Interest (EOIs) were received, which sought the following:

i) a joint EOI on behalf of North Shore Rugby Football Club Inc and North Shore Cricket Club Incorporated, seeking the lease of the land and Buildings A and B, and

ii) an EOI on behalf of the Devonport Museum and Historical Society Incorporated, seeking the lease of Buildings B

b) approves the new entity to be formed by the North Shore Rugby Football Club Incorporated and North Shore Cricket Club Incorporated (Joint Rugby & Cricket Entity) as the preferred applicant to occupy 4,000m2 more or less of the Devonport Domain including the clubrooms (Building A), at 28 Vauxhall Road, Devonport shown on the amended site plan shown as Attachment B;

i) an initial term of ten years with two rights of renewal of ten years with the commencement date being one month following the date of the board’s resolution

ii) rent being set at one dollar ($1) per annum plus GST

iii) that all maintenance of the buildings will be the responsibility of the lessee

iv) all other terms and conditions in accord with the councils Community Occupancy Guidelines 2012

e) appoint an independent hearings panel in the event that council receive requests be heard in relation to the proposals to grant the community lease or agreement to lease and that the panel provide recommendations back to the local board for final decision making.

f) subject to the satisfaction of any submissions grant a new community lease on the terms notified to the Joint Rugby Cricket Entity.

g) approve public notification and iwi consultation of the intention to grant an agreement to lease to the new joint Rugby Cricket entity, of the site outlined blue on the amended attachment B, on the following terms and conditions:

ii) approve the demolition of buildings identified as C, D and E and the reinstatement of the areas occupied by these buildings as green space at Devonport Domain as part of this agreement

h) subject to the satisfaction of any submissions on the agreement to lease and the terms and conditions of that agreement being fulfilled during the term of the agreement;

i) grant a new community lease for area outlined in blue on the amended site plan shown as attachment B on the following terms and conditions;

i) an initial term of 10 years with two rights of renewal of 10 years each with the commencement date being one day after the completion of the terms of the agreement to lease;

ii) rent being set at one dollar ($1) per annum plus GST;

iii) that all maintenance of the building and surrounds is the responsibility of the tenant; and

iv) all other terms and conditions in accord with the councils Community Occupancy Guidelines 2012.

j) confirm that the Devonport Museum will continue its occupation of Building B on a month by month basis until this matter is further considered during the Local Park Management Plan process and signals the local board general intent to notify a community lease to the Devonport Museum at that time.

A division was called for, voting on which was as follows:

For

Member T Deans

Chairperson R Jackson

Deputy Chairperson J O'Connor

Against

Member A Bennett

Member T van Tonder

Member G Wood

Abstained

The motion was declared EQUAL.

The chair exercised their casting vote for so the motion was Carried.

CARRIED

Attachments

a 21 September 2021 - Devonport Takapuna Local Board Business Meeting - Item 14 - Devonport Domain Lease – Attachment B amended site plan

Auburn Street Reserve Service Assessment

Resolution number DT/2021/141

MOVED by Chairperson R Jackson, seconded by Deputy Chairperson J O'Connor:

That the Devonport-Takapuna Local Board:

a) defer further discussion on the Auburn Street Reserve Service Assessment as included as Attachment A to the agenda report, until

i) in-depth engagement with park leaseholders and stakeholders has been undertaken;

ii) there has been further assessment of gaps in service provision in the area and whether any of these unmet needs could be fulfilled at Auburn Reserve; and

iii) the outcomes of the engagement and future needs assessment have been incorporated into an updated report and options provided on a way forward.

CARRIED

Devonport-Takapuna Local Grants Round One and Multi-Board Round One 2021/2022, grant allocations

Resolution number DT/2021/142

MOVED by Chairperson R Jackson, seconded by Member T Deans:

That the Devonport-Takapuna Local Board:

a) agree to fund, part-fund or decline each application in Devonport-Takapuna Local Grants Round One 2021/2022 listed in the following table:

Application ID	Organisation	Main focus	Requesting funding for	Amount Requested	Amount Granted
LG2202-101	The Lake House Trust	Arts and culture	Towards the cost of producing "Lake House Arts Wood Sculpture Symposium 2021" specifically the cost of marketing, studio use, artist director fees, artists per diem, health and safety officer’s fees, equipment hire, woodcraft tools, and materials.	$10,000.00	$6,000
LG2202-107	The Operating Theatre Trust	Arts and culture	Towards the production "The Twits" at the Pumphouse Theatre in October 2021, including venue hire and front of house manager's cost.	$7,704.00	$2,500
LG2202-110	Spectacle: Club de Théâtre Français	Arts and culture	Towards the venue hire, costumes, and theatrical property for the French theatre production in December 2021 at "The Vic" Devonport.	$1,000.00	$800
LG2202-114	Circability Trust	Arts and culture	Towards the overall costs to run three interactive Circus workshops in October 2021 excluding the advertising cost.	$2,270.00	$2,270
LG2202-116	Mark Pinto de Menezes Matchbox 2000 Productions Limited	Arts and culture	Towards an "80s Flashback" tribute event at Murray's Bay Intermediate School Hall on 9 October 2021, specifically the cost of the stage equipment including sound, light and technical fees.	$3,000.00	$0
LG2202-123	Harmonious Events NZ	Arts and culture	Towards the costs associated with the "Roarin 20s Art Deco Gala Concert" at the "Victoria Theatre" on 25 September 2021, including the costs of venue hire and staffing, marketing, costumes, and wigs.	$10,000.00	$0
LG2202-126	The Rose Centre Incorporated	Arts and culture	Towards the cost to rename and rebrand, website rebuild, and social media and Mailchimp design for the Rose Centre.	$8,682.50	$4,000
LG2202-130	Harbour Voices Incorporated	Arts and culture	Towards the costs of the Musical Director and the Assistant Musical Director's fees for the third and the final concert in December 2021.	$3,700.00	$1,000
LG2202-106	Devonport Community Creche Incorporated	Community	Towards the costs to replace and resurface the outdoor playground matting at the Devonport Community Crèche.	$6,711.00	$4,000
LG2202-109	Merge NZ Limited	Community	Towards the costs to deliver NZSL Club monthly meetings, including the facilitators' fees, fingerspelling cards, petrol vouchers, catering, NZSL Club kit and activity sheet resource, venue hire, and the cost of filming and video editing to promote NZSL Club events.	$2,600.00	$1,000
LG2202-113	Youthline Auckland Charitable Trust	Community	Towards the cost of clinical supervision and training of the volunteer counsellors, from 1 October 2021 to 31 March 2022.	$5,000.00	$3,000
LG2202-115	The North Shore Budget Service Incorporated	Community	Towards the cost of facilitation of a programme for seniors between October to December 2021, including the costs of programme research and development, volunteers, facilitation, marketing, materials, printing, website upgrade, stationery, monitor and keyboard.	$10,000.00	$5,000
LG2202-120	Takapuna Bowling Club Incorporated	Community	Towards the cost of refurbishment of the kitchen at the Takapuna Bowling Club.	$10,000.00	$2,500
LG2202-124	Age Concern Auckland Incorporated	Community	Towards the cost of delivering activities and classes for Chinese speaking older people at the "Positive Ageing Centre", specifically meeting costs, resources for the English classes, telecommunication, energy ‍bill, volunteer expenses, and salaries.	$8,000.00	$3,000
LG2202-125	Play-A-While Toy Library Devonport Incorporated	Community	Towards office rent, cupboard hire, insurance, and the database and operating system hosting cost.	$3,180.00	$1,500
LG2202-128	New Zealand Council of Victim Support Groups Incorporated	Community	Towards the operational costs of the "Volunteer Support" programme, including the cost of staff expenses, volunteer expenses, technology, administration, learning and development, training, operational travel, communications, and fundraising.	$3,000.00	$3,000
LG2202-131	Royal New Zealand Plunket Trust	Community	Towards the installation of new flooring at the Takapuna PlunketLine Rooms.	$2,972.05	$2,972.05
LG2202-102	Devonport Folk Music Club Incorporated	Events	Towards the artist fee, sound, and advertising for the "Folk in the Park" event on 13 February 2022.	$3,400.00	$2,400
LG2202-105	Auckland Region Outrigger Canoe Association Incorporated	Events	Towards the hireage of a sound system, safety boats, support boat, portacom, portaloos, waste management, volunteer uniforms, and food costs for the Auckland Region Sprint Championship Event at Lake Pupuke in December 2021.	$10,000.00	$0
LG2202-108	North Harbour Triathlon Club Incorporated	Events	Towards event safety for a series of nine races for the “Club Swim Run” event ‍held between November 2021 to March 2022.	$5,000.00	$1,000
LG2202-119	SILO (South Island Light Orchestra Limited)	Events	Towards the administration and marketing costs for "The Takapuna Winter Lights Festival" including the cost of the website build, social media management, partnership and funding management, post-marketing report for 2021, marketing and creative planning for the 2022 event.	$10,000.00	$6,000
LG2202-121	New Zealand Theatre Month Trust Board	Events	Towards the cost of hireage of the Takapuna Memorial Hall (wet weather alternative), sound system, artist fee, distribution, and marketing for "The End of the Golden Weather" performance to be held on 25 December 2021 at the Takapuna Beach Reserve.	$3,000.00	$2,000
LG2202-103	Nga Kaihoe o Aotearoa (Waka Ama New Zealand) Incorporated	Sport and recreation	Towards venue hire, safety boats, and the waste management cost for the 2022 Takapuna Beach Cup from 18 February to 20 February 2022.	$10,000.00	$0
LG2202-118	Harbour Sport Trust	Sport and recreation	Towards costs associated with the Harbour Sports Youth Programme, including workshop facilitator fees, catering, stationery, vouchers for guest speakers, tetramap exercise costs, social activities, Harbour Sport Coordinator's wages, marketing and advertising costs.	$5,000.00	$0
LG2202-122	Takapuna City Association Football Club Incorporated	Sport and recreation	Towards the purchase of a projector for the clubhouse.	$872.00	$0 (withdrawn)
LG2202-127	Rotary Club of Devonport Charitable Trust	Sport and recreation	Towards the purchase of ‍materials to provide a free draining foundation and tree root protection under the running surface of the pump track at Woodall Park in Devonport.	$9,240.78	$9,240.78
LG2202-129	Ngataringa Tennis Club Incorporated	Sport and recreation	Towards the purchase of an external weatherproof noticeboard.	$2,328.00	$0
LG2202-133	Harbour Sport Trust	Sport and recreation	Towards the cost of external delivery, food ingredients for the cooking classes, social activities, marketing, and the Harbour Sport Coordinator's wages for the programme "Equip'd" targeting Asian girls from Westlake Girls High School.	$5,000.00	$0
Total				$161,660.33

That the Devonport-Takapuna Local Board:

b) agree to fund, part-fund or decline each application in Devonport-Takapuna Multiboard Round One 2021/2022 listed in the following table:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount Granted
MB2022-125	Mark PInto de Menezes under the umbrella of Matchbox 2000 Productions Limited	Arts and culture	Towards an "80s Flashback" tribute event at Murray's Bay Intermediate School Hall on 9 October 2021	$1,000.00	Ineligible as a duplication of LG2202-116 $0
MB2022-111	Neighbourhood Support North Shore	Community	Towards the manager's salary and operating expenses between June 2021 and June 2022	$5,000.00	$2,000
MB2022-114	North Shore Centres of Mutual Aid	Community	Towards a proportion of operational costs, excluding wages, for eight centres in the North Shore between January and December 2022	$10,000.00	$6,000
MB2022-121	The Student Volunteer Army Foundation	Community	Towards the Student Volunteer Army (SVA) "Kids Programme Volunteer Project" in various primary schools including the costs of school kits and providing administrative support from 31 October 2021 to 1 August 2022.	$2,100.00	$2,100
MB2022-146	North Shore Womens Centre	Community	Towards the wages of a community resource worker and a social worker to deliver services for the North Shore Women’s Centre from November 2021 to November 2022	$1,533.00	$0
MB2022-152	Road Safety Education Trust	Community	Towards the operational costs to manage the delivery of the Road Safety Programme across Auckland, including wages for the programme co-ordinator, national manager and support staff for programmes between 1 October 2021 to 30 September 2022.	$2,000.00	$1,000
MB2022-153	Multiples Auckland Trust	Community	Towards training, support groups and equipment for Multiples Auckland from 1 October 2021 to 1 December 2021.	$2,120.86	$1,000
MB2022-154	Yes Disability Resource Centre	Community	Towards a two-day "Future Leaders" workshop for young people on the North Shore with a disability, held at Shore Junction from 1 November 2021 to 30 September 2022, including the cost of facilitator, food, transport, youth workers, materials for the workshop, sign language interpreter, reader/writer.	$2,750.00	$1,000
MB2022-156	CNSST Foundation, formerly known as Chinese New Settlers Services Trust	Community	Towards the cost of venue hire for the "Community Connection" programme at Westlake Boys High School from 30 October to 23 July 2022.	$6,000.00	$1,000
MB2022-164	Life Education Trust North Shore	Community	Towards the Life Education Trust North Shore “Child healthcare" programme, specifically the cost of take-home workbooks for students, from 1 January to 1 July 2022 at various north shore schools.	$2,310.00	$1,000
MB2022-169	Rainbow Youth Incorporated	Community	Towards the "Peer Support groups" for Rainbow Youth in multiple locations from 1 October to 30 September 2022.	$5,120.00	$1,500
MB2022-128	Harbour Sport	Events	Towards the operational costs to deliver the "Shore to Shore" 2022 event, including the cost of the traffic management, temporary fencing, first aid, transport, waste management, toilet, generator and sound hire, printing, and event timing costs.	$10,000.00	$3,000
MB2022-162	Aotearoa Multicultural Families Society Incorporated	Events	Towards the "Moving Village" programme, an organised walking programme for families to walk through different parks in Devonport, Takapuna, Mission Bay and East Coast Bays from 2 October 2021 to 31 May 2022, including the costs of venue hire for meetings, body pack transmitter kit, volunteer training, design, and printing of programme activity books and certificates.	$1,000.00	$1,000
Total				$50,933.86

CARRIED

	Secretarial Note: Presenting staff no longer in meeting 7.23pm
	A document was tabled for this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
17	Public feedback on proposal to make a new Public Trading Events and Filming Bylaw 2022
	Resolution number DT/2021/143 MOVED by Chairperson R Jackson, seconded by Member T Deans: That the Devonport-Takapuna Local Board: a) receive public feedback on the proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 in this agenda report. b) provide the feedback encompassing local board views and matters raised in public feedback and appended as Attachment A to the minutes of this meeting to the Bylaw Panel to assist the panel in its deliberations on the proposal in recommendation (a). c) appoint Chairperson Jackson to present the views in (b) to the Bylaw Panel on 19 October 2021. d) delegate authority to the local board chair to appoint replacement(s) to the persons in (c) should an appointed member be unable to present to the Bylaw Panel on 19 October 2021. CARRIED
	Attachments a 21 September 2021, Devonport Takapuna Local Board Item Item 17, Public feedback on proposal to make a new Public Trading Events and Filming Bylaw 2022

Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi

Resolution number DT/2021/144

MOVED by Chairperson R Jackson, seconded by Deputy Chairperson J O'Connor:

That the Devonport-Takapuna Local Board:

a) receive the agenda report on the Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi.

b) is aware that the Takapuna Beach Business Association has raised concerns about the changes to the draft policy.

c) defer this item to the Devonport-Takapuna Local Board business meeting to be held on 19 October 2021 to enable the local board to engage with our BIDs and BID constituents and seek further advice from staff prior to providing formal local board feedback.

CARRIED

Local board feedback on the kerbside refuse charging mechanism policy

Resolution number DT/2021/145

MOVED by Chairperson R Jackson, seconded by Deputy Chairperson J O'Connor:

That the Devonport-Takapuna Local Board:

a) support retaining the current hybrid charging model for kerbside rubbish collections with some areas on a Pay-As-You-Throw (PAYT) model and other areas rates-funded at this time.

b) support retaining the current weekly general waste collections.

c) believe that no change should be made to the status quo – that is the frequency of general waste collections or the current hybrid charging model – until the following investigations have been completed and, if supported, successfully implemented:

i) RFID-chipped bins

ii) weekly food scraps collection; and

iii) weekly recycling collection.

d) request that all of the options listed in resolution c) include analysis of whether it will achieve reduced waste to landfills, whether charges should be based on volume or weight, cost to council, cost to consumers, the cost of changing from one charging model or collection frequency to another, health and safety, and environmental and climate effects.

e) note that the former North Shore City Council, including the Devonport-Takapuna Local Board area, moved to PAYT general waste services and rates-funded kerbside recycling collections more than 30 years ago, achieving significant reductions in waste going to landfills. There is a high degree of support for the user-pays model for general waste, which places the responsibility on those creating the waste and not the homeowner.

f) note that some of the information in the research and reports appears to be contradictory, and there are still many gaps in our knowledge, with investigations of some options still to be completed. The local board considers that we should not contemplate any change to the status quo until these have been resolved. We also seek clarification and further information on the following:

i) further analysis on whether PAYT areas of Auckland produce less general waste per capita than rates-funded areas.

ii) further comparison and analysis of the number of households using council and private rubbish collections, a deeper understanding of what drives their choices, and the impact on council bin-tag revenue and collection costs; and

iii) the effect of Covid lockdowns on PAYT bin tag revenue.

g) request that council advocate to the government that a greater onus for waste reduction be placed on manufacturers and retailers.

h) recognise that providing additional waste diversion services such as food scraps collections, more frequent recycling collections, and education on waste minimisation, has the greatest effect on reducing the volume of waste sent to landfills, and supports greater investment in these areas.

i) note that the National Waste Disposal Levy is increasing from the current rate of $10 tonne to $60 per tonne in 2024 and recommends that council advocate to government for funding from the levy to support waste minimisation initiatives and activities.

CARRIED

Public feedback on proposal to amend the Animal Management Bylaw 2015

Resolution number DT/2021/146

MOVED by Chairperson R Jackson, seconded by Deputy Chairperson J O'Connor:

That the Devonport-Takapuna Local Board:

a) receive the public feedback on the proposal to amend Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Tiaki Kararehe 2015 / Auckland Council Animal Management Bylaw 2015 and associated controls in this agenda report.

b) note that a total of 177 people and 12 organisations made submissions from across Auckland, of which 6 submitters were from the Devonport-Takapuna Local Board area.

c) partially support Proposal 1 – noting that 50% of local submitters favoured this proposal, 33% opposed, and 17% were ‘other – and:

i) recommend that approval be required to keep more than two permanent standard beehives on urban premises with a land area of less than 2000m2;

ii) recommend that the bylaw allow for the temporary keeping of additional ‘nucleus colonies’ to support swarm management and good hive management practices including splitting hives.

iii) recommend that consideration be given to introducing restrictions on beehives in multi-dwelling blocks such as apartments and terraced housing.

iv) note that bees are essential to the health of our natural environment, and this this must be carefully weighed and balanced in relation the nuisance factor in our intentifying urban areas; and

v) note concerns from submitters than onerous or expensive licensing requirements could lead to non-compliance and have the unintended effect of contributing to the spread of bee diseases such as American Foulbrood.

d) support Proposal 2 to incorporate rules from another bylaw about the feeding of animals on private property, noting that 50% of local submitters favoured this proposal, 33% opposed, and 17% did not respond.

e) support Proposal 3 to update the definitions, structure, format and wording of the Bylaw and controls, noting that 33% of local submitters favoured this proposal, 50% were ‘other’, and 17% did not respond.

CARRIED

Public feedback on proposal to amend the Water Supply and Wastewater Network Bylaw 2015

Resolution number DT/2021/147

MOVED by Chairperson R Jackson, seconded by Member T Deans:

That the Devonport-Takapuna Local Board:

a) receive public feedback on the proposal to amend the Te Kaunihera o Tāmaki Makaurau Ture ā Rohe Whakarato Wai me te Pae Kōtuitui Wai Para / Auckland Council Water Supply and Wastewater Network Bylaw 2015 in this agenda report.

b) note that a total of 43 people and 3 organisations made submissions from across Auckland, of which 4 submitters were from the Devonport-Takapuna Local Board area.

c) support Proposal 1, to further define the rules regarding unauthorised taking of water from the network, noting that all submitters from the Devonport-Takapuna Local Board area supported this proposal.

d) support Proposal 2, to further define the rules regarding unauthorised discharges to the wastewater network, noting that all submitters from the Devonport-Takapuna Local Board area supported this proposal.

e) support Proposal 3, to provide clarification of linkages to other legislation, bylaws and documentation, noting that all submitters from the Devonport-Takapuna Local Board area supported this proposal.

f) provide the following additional feedback:

i) the local board is concerned at the low number of responses and recommends that public feedback on future water and wastewater issues also be sent out with water bills.

ii) the local board considers that much greater public education is needed across all sectors, from residential through to business and industrial, to create greater understanding and awareness.

iii) the local board considers that the new bylaw must be enforceable, with meaningful deterrents and prosecutions, and be supported by sufficient resources to enable proactive enforcement.

iv) the local board is concerned about ageing water and wastewater infrastructure, and with each new development would like to see an analysis of the impact that the increased push (wastewater) and pull (water) will have on the network.

CARRIED

Tāmaki Tauawhi Kaumātua - Age-friendly Auckland Action Plan

Resolution number DT/2021/148

MOVED by Member G Wood, seconded by Deputy Chairperson J O'Connor:

That the Devonport-Takapuna Local Board:

a) support the draft Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan as presented in Attachment A to the agenda report.

b) note that while the actions in the plan are primarily intended to benefit older people, that these will also have tangible benefits to others in the community both now and in the future – for example that making sure public transport is accessible to the elderly will also benefit small children and the disabled, and many other actions in the plan would benefit people of all ages and stages.

c) support the aspirations of this plan but notes with concern that there is no budget to support council or local boards to implement or deliver any part of the plan, and there are no clear measures to track whether we are making progress in achieving any of the goals outlined in the plan.

CARRIED

Chairpersons' Report

Resolution number DT/2021/149

MOVED by Member G Wood, seconded by Member T Deans:

That the Devonport-Takapuna Local Board:

a) receive and thank Chairperson R Jackson for her verbal report.

CARRIED

24	Elected Members' Reports
	A document was tabled for this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number DT/2021/150 MOVED by Chairperson R Jackson, seconded by Member G Wood: That the Devonport-Takapuna Local Board: a) receive and thank member Toni Van Tonder for her report. b) receive and thank member Trish Deans for her report. CARRIED
	Attachments a 21 September 2021 - Devonport Takapuna Local Board Business Meeting - Item 24: Elected Members Report - Trish Deans members report September 2021

Devonport-Takapuna Local Board - Record of Workshops August 2021

Resolution number DT/2021/151

MOVED by Member T Deans, seconded by Member G Wood:

That the Devonport-Takapuna Local Board:

a) receive the records of the workshops held in August 2021.

CARRIED

Governance Forward Work Calendar

Resolution number DT/2021/152

MOVED by Member G Wood, seconded by Member T Deans:

That the Devonport-Takapuna Local Board:

a) note the Devonport-Takapuna Local Board governance forward work calendar for September 2021 as set out in Attachment A of this agenda report.

CARRIED

27 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

8.05 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Ruth Jackson
Deputy Chairperson	Jan O'Connor, QSM
Members	Aidan Bennett, QSM
	Trish Deans
	Toni van Tonder
	George Wood, CNZM