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Finance and
Performance Committee
16 September
2021
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The meeting was opened,
recognising Te Wiki o Te Reo Māori – Māori Language Week.
IMSB Member Blair
addressed the committee.
Acknowledgement
The meeting observed a moment’s
silence to acknowledge the recent passing of Ngāti Whātua
Ōrākei kaumatua Bob Hawke.
1 Apologies
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Resolution number FIN/2021/83
MOVED by Chairperson D Simpson, seconded by Cr
S Henderson:
That the Finance and Performance Committee:
a)
accept the apologies
from:
Lateness
Cr A Filipaina, on council business
Mayor P Goff, on council business
Early departure
Cr B Cashmore, on council business.
CARRIED
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Note: An apology was
subsequently received from Cr P Young for lateness.
Subsequently, Cr B Cashmore did not depart early.
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Note: a roll-call was conducted that ascertained the following members
were in attendance at the commencement of the meeting:
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Mayor P Goff
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Cr C Fletcher
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ü
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Deputy Mayor BC Cashmore
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ü
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Cr S Henderson
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ü
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Cr J Bartley
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ü
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Cr R Hills
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ü
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IMSB Member R Blair
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ü
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Cr T Mulholland
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ü
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Cr C Casey
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ü
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Cr D Newman
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ü
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Cr E Collins
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ü
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Cr G Sayers
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ü
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Cr P Coom
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ü
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Cr S Stewart
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ü
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Cr L Cooper
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ü
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Cr W Walker
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ü
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Cr A Dalton
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ü
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Cr J Watson
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ü
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Cr C Darby
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ü
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IMSB Chair D
Taipari
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ü
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Cr A Filipaina
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Cr P Young
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2 Declaration
of Interest
There were no
declarations of interest.
3 Petitions
There were no
petitions.
4 Public
Input
There was no
public input.
5 Local
Board Input
There was no
local board input.
6 Extraordinary
Business
There was no extraordinary
business.
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7
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Development Contributions Policy 2021
Consultation
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A list of Frequently Answered
Question was circulated to members prior to the meeting. A copy has been placed on the
official minutes and is available on the Auckland Council website as a
minutes attachment.
A PowerPoint presentation was
given. A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes
attachment.
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Note: changes
were made to the original recommendation adding new clause c) as a Chair’s
recommendation.
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C P Young joined the meeting at 10.20am.
IMSB Chair D Taipari left the meeting at 10.59am.
IMSB Chair D Taipari returned to the meeting at 11.20am.
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Resolution
number FIN/2021/84
MOVED by Deputy Mayor BC Cashmore, seconded by Cr C
Darby:
That the Finance and Performance Committee:
a) agree to consult on the
attached draft Contributions Policy 2021 which has been updated for the
capital expenditure in the 10-year
budget and includes the following
key proposed changes:
i) addition of
capital expenditure planned for 2032 onwards in Drury
ii) requiring payment of
development contributions for all development at grant of building consent
except non-commercial development on Māori land
iii) identifying that
facilitation of the development of Māori land is made through grants
under the Māori Cultural Initiatives Fund
iv) exempting not-for-profit
development on Māori land from contributions for reserve acquisitions.
b) direct officers to
report back to the Finance and Performance Committee on the infrastructure
required to support growth over the next 30 years in the other investment
priority areas identified in the 10-year Budget 2021-2031 (other than Drury),
with a view to updating the contributions policy to add relevant capital
expenditure in those areas planned for 2032 onwards once this work is
completed.
c) request staff
to report back on the resourcing implications and trade-offs required to
prioritise the resource required to complete as much of the work in clause b)
above as is practical within the next 12 months.
d) direct
officers to include consideration of the appropriate increase in the budget
for the Māori Cultural Initiatives Fund scheme
e) approve the
Consultation Document attached to this report as the basis for consultation
f) delegate
the authority and responsibility for agreeing any required changes to the
draft Contributions Policy 2021 and consultation material to the Chair of the
Finance and Performance Committee and the Group Chief Financial Officer.
g) agree to the
consultation process set out in the agenda report.
CARRIED
UNANIMOUSLY
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Attachments
a 16 September 2021, Finance and Performance
Committee: Item 7 - Development Contributions Policy 2021 Consultation - FAQs
b 16 September 2021, Finance and Performance
Committee: Item 7 - Development Contributions Policy 2021 Consultation -
PowerPoint presentation
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8
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Preparation of the Auckland Council Group
and Auckland Council quarterly performance reports to 30 June 2021
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Resolution
number FIN/2021/85
MOVED by Chairperson D Simpson, seconded by Cr S
Henderson:
That
the Finance and Performance
Committee:
a) note
the update on the Auckland Council Group and Auckland Council quarter four
performance reports.
b) note the Auckland Council Group and Auckland Council
quarter four performance reports will be further discussed in the
confidential part of this meeting.
CARRIED
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9
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Preparation of the draft Auckland Council
Annual Report 2020/2021 and draft Auckland Council Summary Annual Report
2020/2021
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Resolution
number FIN/2021/86
MOVED by Chairperson D Simpson, seconded by Cr S
Henderson:
That
the Finance and Performance
Committee:
a) note
the confirmation by the Audit and Risk Committee that the audit process in
respect of the draft Auckland Council Annual Report 2020/2021 and the draft
Auckland Council Summary Annual Report 2020/2021 has been completed
satisfactorily
b) note
the draft Auckland Council Annual Report 2020/2021 and the draft Auckland
Council Summary Annual Report 2020/2021 will be discussed in the confidential
part of this meeting.
CARRIED UNANIMOUSLY
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10 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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11 Procedural
motion to exclude the public
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Resolution
number FIN/2021/87
MOVED by Chairperson D Simpson, seconded by Cr
C Fletcher:
That the Finance and Performance Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local Government
Official Information and Meetings Act 1987 for the passing of this resolution
follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Auckland Council Group and Auckland Council quarterly performance reports to
30 June 2021
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains information that may not be released to the
public until it is released to the NZX on 28 September 2021
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 CONFIDENTIAL:
Recommendation of the draft Auckland Council Annual Report 2020/2021 and
draft Auckland Council Summary Annual Report 2020/2021
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the disclosure
of information for which good reason for withholding exists under section
7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In particular,
the report contains information that may not be released to the public
until it is released to the NZX on 28 September 2021.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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11.33am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
12.49pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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CONFIDENTIAL: Auckland Council Group and
Auckland Council quarterly performance reports to 30 June 2021
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Resolution number FIN/2021/88
MOVED by Chairperson D Simpson, seconded by Cr S
Henderson:
That the Finance and
Performance Committee:
a) receive
the Auckland Council Group and Auckland Council quarterly performance reports
for the twelve months ended 30 June 2021.
b) agree
that the Auckland Council Group and Auckland Council quarterly performance
report, provided as attachments A and B (of the agenda report), will remain
confidential until the release of the Auckland Council Annual Report
2020/2021 and Auckland Council Summary Annual Report 2020/2021 on 28
September 2021 to the NZX and the public
c) agree
that the decisions be restated in the open minutes.
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12.49pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Finance and Performance Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
