Franklin Local Board
OPEN MINUTES
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Minutes of a meeting of the Franklin Local Board held by videoconference on Tuesday, 28 September 2021 at 9.30am. As required under the COVID-19 Response (Urgent Management Measures) Act 2020, either a recording of the meeting or a written summary will be published on the Auckland Council website.
present
Chairperson |
Andrew Baker |
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Deputy Chairperson |
Angela Fulljames |
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Members |
Malcolm Bell |
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Alan Cole |
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Sharlene Druyven |
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Lance Gedge |
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Amanda Kinzett |
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Matthew Murphy |
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Logan Soole |
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Franklin Local Board 28 September 2021 |
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The Chair opened the meeting and welcomed everyone present.
a) Andrew Baker declared an interest in Item 11, Franklin Quick Response and Multi-Board Grant Round One 2021/2022 Grant Allocations, grant application for Counties Special Olympics
b) Sharlene Druyven declared an interest in Item 11, Franklin Quick Response and Multi-Board Grant Round One 2021/2022 Grant Allocations, grant application for Waiuku Christmas Parade
c) Sharlene Druyven declared an interest in Item 21, Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi
d) Logan Soole declared an interest in Item 11, Franklin Quick Response and Multi-Board Grant Round One 2021/2022 Grant Allocations, grant application for Graeme Dingle Foundation Auckland
e) Logan Soole declared an interest in Item 11, Franklin Quick Response and Multi-board Grant Round One 2021/2022 Grant Allocations, grant application for Te Kopu Incorporated.
4 Confirmation of Minutes
Resolution number FR/2021/124 MOVED by Chairperson A Baker, seconded by Deputy Chairperson A Fulljames: That the Franklin Local Board: a) confirm the ordinary minutes of its meeting held on Tuesday 24 August 2021, as true and correct. |
There were no leaves of absence.
There were no acknowledgements.
There were no petitions.
8.1 |
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This item was withdrawn.
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8.2 |
Deputation - Peter Zanzottera, Counties Manukau Cricket Association |
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In attendance were: Peter Zanzoterra, Serena Somlyai, Steve Deane, Mark Stockton, Sarah-Jayne Hanley, Neal McKendrick, Ben Herlihy and Kim Squire.
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A presentation was given A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
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Resolution number FR/2021/125 MOVED by Deputy Chairperson A Fulljames, seconded by Member M Bell: That the Franklin Local Board: a) thank Peter Zanzottera, Cricket Manager, Counties Manukau Cricket Association, and Serena Somlyai, Development Manager for Counties Manukau Cricket Association, for their attendance and presentation on the growth of cricket and proposal for new cricket pitches at Clevedon Showgrounds and Te Puru Park. |
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a 28 September 2021 Franklin Local Board - Counties Manukau Cricket presentation |
There was no public forum.
There was no extraordinary business.
11 |
Franklin Quick Response and Multi-Board Grant Round One 2021/2022 Grant Allocations |
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Limasene Seve, Grants Advisor, was in attendance for this item. Logan Soole declared an interest in Te Kopu Incorporated application. The item was moved to Table Two for discussion and voting.
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Resolution number FR/2021/126 MOVED by Member M Murphy, seconded by Member S Druyven: That the Franklin Local Board: a) agree to fund, part-fund or decline each application in Franklin Quick Response and Multi-Board Round One 2020/2021, listed in Table One and Table Two below. Table One: Franklin Quick Round One 2021/2022 grant applications:
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Sharlene Druyven declared an interest in the Waiuku Business and Development Association application and took no part in discussion or voting on this item. Andrew Baker, Chair, declared an interest in the Special Olympics Counties application and took no part in the discussion or voting on this item Logan Soole declared an interest in the Te Kopu Inc application and took no part in discussion or voting on this item. Angela Fulljames, Deputy Chair, took over the role of Chair for this resolution.
Resolution number FR/2021/127 MOVED by Deputy Chairperson A Fulljames, seconded by Member M Bell: That the Franklin Local Board: b) agree to fund, part-fund or decline each application in Franklin Quick Response Round One 2020/2021, listed in Table Two below.
Table Two: Franklin Quick Response Round One 2020/2021 Grant applications
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Resolution number FR/2021/128 MOVED by Member L Soole, seconded by Member M Bell: That the Franklin Local Board: c) agree to fund, part-fund or decline each application in Franklin Multi-Board Round One 2020/2021, listed in Table Three below. Table Three: Multi-Board Grant Round One 2021/2022 applications:
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Logan Soole declared an interest in the Graeme Dingle Foundation Auckland application and took no part in the discussion or voting on this item
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Resolution number FR/2021/129 MOVED by Chairperson A Baker, seconded by Deputy Chairperson A Fulljames: That the Franklin Local Board: d) agree to fund, part-fund or decline each application in Franklin Multi-Board Round One 2020/2021, listed in Table Four below.
Table Four: Multi-board applications Round One 2020/21
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12 |
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Jane Cain, Place and Partner Specialist, was in attendance for this item.
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Resolution number FR/2021/130 MOVED by Member M Murphy, seconded by Member A Cole: That the Franklin Local Board: a) approve the five-year operational plans (Attachments A-E) as the basis for funding the following Franklin rural hall committees in 2021/2022: · Glenbrook War Memorial Hall · Karaka War Memorial Hall · Te Toro Hall · Waiau Pa Hall · Waipipi Hall b) approve that hall committees with five-year plans and funding reserves of $35,000 or over receive 50% of the recommended funding for 2021/2022, as follows:
c) approve a Community Centre Management Agreement for Glenbrook, Karaka, Te Toro, Waiau Pa and Waipipi Hall committees. d) approve funding of $8,500 for Buckland Community Centre for 2021/2022 to fund a seismic assessment. e) approve funding for the remaining 14 Franklin rural hall committees in 2021/2022 as follows:
f) confirm an annual decision-making process to approve Franklin rural halls’ funding, taking into consideration recommendations in five-year plans and funding reserves held by hall committees. g) approve the tranche two hall committees for the development of five-year plans as Āwhitu Central, Matakawau, Pukekohe East, Hūnua and Paparimu. |
13 |
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Resolution number FR/2021/131 MOVED by Chairperson A Baker, seconded by Member L Soole: That the Franklin Local Board: a) approve the concept plan (Attachment A) and subsequent construction of two earth mounds, native trees, a drinking fountain and a picnic table by the consent holder and the asset be taken on by Council at practical completion. b) approve Auckland Council entering into an infrastructure funding agreement for the park assets within the Auranga Recreation reserve (Lot 410). c) delegate to the General Managers, Parks, Sport and Recreation and Community Facilities authority to negotiate the infrastructure funding agreement on terms acceptable to Council’s Infrastructure Funding team. |
14 |
New community lease for 17 Edinburgh Street, Pukekohe to Returned & Services Association Franklin Incorporated |
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Teukialupe Havea (Lupe) and Jenny Young, Community Lease Specialists, were in attendance for this item.
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Resolution number FR/2021/132 MOVED by Member A Cole, seconded by Member M Bell: That the Franklin Local Board: a) note the public notification, under section 138 of the Local Government Act 2002, council’s intention to grant a lease for part of the land at Pukekohe War Memorial Town Hall, 17 Edinburgh Street, Pukekohe; describes as Part Lot 44 Deposited Plan 7997 and Lot 4 Deposited Plan 46662 and comprising 564 square meters (more or less) as outlined in red and hatched on the map Attachment A b) following public notification, the board are to consider objections and make a decision in lieu of a separate hearings panel c) grant under the Local Government Act 2002, subject to any objections being resolved, a new community lease to Returned & Services Association Franklin Incorporated for part of the Pukekohe War Memorial Hall, 17 Edinburgh Street, Pukekohe, described as Part Lot 44 Deposited Plan 7997 and Lot 4 Deposited Plan 46662 and comprising 564 square meters (more or less), (Attachment A) on the following terms and conditions: i) term: ten (10) years commencing 1 December 2021 with a two 10-year rights of renewal, reaching final expiry 30 November 2051 ii) rent: $1.00 plus GST per annum if demanded iii) annual maintenance charge: one thousand dollars ($1,000) plus GST iv) approve the Returned & Services Association Franklin Incorporated Community Outcomes Plan (Attachment B) for attachment to the community lease agreement v) additional conditions: · the tenant shall be entitled, free of charge, to the use of the Town Hall and supper room on two evenings (one which shall be a Saturday) during each year of the term solely for functions of the tenant; the dates of such evenings to be fixed each year by the landlord, following application from the tenant. · the tenant may enter into future sublease(s) with groups as approved by Franklin Local Board. d) note all other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines 2012. |
15 |
Public feedback on proposal to make a new Public Trading Events and Filming Bylaw 2022 |
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Resolution number FR/2021/133 MOVED by Deputy Chairperson A Fulljames, seconded by Member A Kinzett: That the Franklin Local Board: a) receive public feedback on the proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 in this agenda report. b) endorse the proposed approach to making a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022, noting that support is aligned with feedback from submitters within the Franklin Local Board area c) decline the opportunity to present views to the Bylaw Panel on 19 October 2021. |
16 |
Public feedback on proposal to amend the Animal Management Bylaw 2015 |
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Resolution number FR/2021/134 MOVED by Chairperson A Baker, seconded by Member M Bell: That the Franklin Local Board: a) receive the public feedback on the proposal to amend Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Tiaki Kararehe 2015 / Auckland Council Animal Management Bylaw 2015 and associated controls in this agenda report. b) endorse the proposed changes to Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Tiaki Kararehe 2015 / Auckland Council Animal Management Bylaw 2015, noting that support is aligned with feedback from submitters within the Franklin Local Board area c) recommend that the detail of provisions relating to the management of bees is informed by bee management professionals, and note that provisions should favour bee welfare as determined by professionals over preferences of bee-keeping hobbyists d) recommend, when considering how council will manage licensing of beekeeping, that staff consider an approach that incentivises responsible bee management i.e. similar to the responsible dog-owner incentives programme. e) decline the opportunity to present views to the Bylaw Panel on 29 October 2021. |
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Public feedback on proposal to amend the Water Supply and Wastewater Network Bylaw 2015 |
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Resolution number FR/2021/135 MOVED by Chairperson A Baker, seconded by Member L Gedge: That the Franklin Local Board: a) receive public feedback on the proposal to amend the Te Kaunihera o Tāmaki Makaurau Ture ā Rohe Whakarato Wai me te Pae Kōtuitui Wai Para / Auckland Council Water Supply and Wastewater Network Bylaw 2015 in this agenda report. b) endorse the proposed changes to Te Kaunihera o Tāmaki Makaurau Ture ā Rohe Whakarato Wai me te Pae Kōtuitui Wai Para / Auckland Council Water Supply and Wastewater Network Bylaw 2015, noting that support is aligned with feedback from submitters within the Franklin Local Board area c) decline the opportunity to present views to the Bylaw Panel on 5 November 2021. |
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Local board feedback on Auckland Transport's Parking Strategy Review |
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Resolution number FR/2021/136 MOVED by Member S Druyven, seconded by Deputy Chairperson A Fulljames: That the Franklin Local Board: a) provide the following feedback on the review of Auckland Transport’s Parking Strategy ahead of public consultation; Parking for different types of transport i) request that the strategy specifically consider the parking needs in the rural context e.g on-street parking needs for rural and industrial service vehicles such as large truck and trailer vehicles, private vehicles with trailers such as horse floats on transport routes and in rural services towns that need to accommodate them such as Pukekohe Regulation (including pricing) ii) recommend that the Parking Strategy adopt a fit for purpose pricing approach that reflects the availability of parking , other transport options and the location. For example, town centres that service communities without appropriate public transport options should not be subjected to parking charges on the basis that there are no alternatives to using private vehicles. Technology for parking management iii) support the use of technology for parking management; however note that this must be complemented with systems that enable parking if and when technology fails Park and Ride provision and pricing iv) strongly recommend that the Parking Strategy acknowledge an ongoing need for Park and Ride facilities in those areas that do not have the option to connect to public transport nodes through other means (by foot, bike, ferry or other public transport connections). For rural areas not serviced by or with limited public transport connections, recognition must be given to the fact people will continue to have to drive to public transport hubs to utilise public transport services v) suggest that pricing consider the communities it services in terms of the level of alternative transport options. Those that do not have any other choice but to drive to a park and ride facility (due to disability or distance) to access public transport should be encouraged and incentivised to take up public transport however possible; rather than creating further barriers to accessing public transport Compliance and enforcement vi) note that communities outside the city centre are poorly serviced in terms of parking enforcement due to the distance from Auckland Transport work-force hubs. This compromises the effectiveness of parking restrictions as a mechanism for creating parking capacity. vii) recommend that compliance and enforcement approach reflects enforcement and compliance limitations that are created by physical distance from the compliance and enforcement workforce Management of on-street and off-street parking viii) note that management of on-street parking is poor in areas that are a distance from Auckland Transport work-force hubs ix) note that roading design in new developments will create additional demand for on-street parking management, and that a lack of alternative transport options across the Franklin Local Board area will sustain a need well into the future without equivalent management resource x) recommend the parking strategy specifically consider and address how both off-street and on-street parking management will be addressed The degree, extent and timing of parking policy change xi) strongly recommend that the strategy accommodates differences in readiness across the region in terms of alternative transport options and access to employment. The board acknowledges and supports ambitious change for those areas with easy access to transport options and excellent access to services and facilities; however recommend a staged and gradual approach for the Franklin Local Board area and other areas that do not have the same options, until such time that these options are made available. xii) note that a failure to accommodate differences across the region will create deprivation through isolation for a number of Franklin Local Board communities Issues that aren’t currently being addressed through the strategy that should be xiii) the rural areas or developing rural areas (such as Clevedon or Clarks Beach) or urban centres in the rural context (such as Pukekohe and Beachlands) cannot be considered in the same way as evolved urban environments. The strategy assumes access to public transport when this may not be the case. xiv) new developments are unlikely to have on-site parking available in the future, are currently designed with narrow road widths and are poorly serviced by public transport. The board does not believe that housing developers will be driven by the market to provide parking options, which will create on-street parking issues for those greenfield areas without alternative transport options, and that developers should be required to provide designs and strategies to mitigate the effect of multiple car ownership per household and need for private vehicle use
Themes in parking management issues that could inform policy development |
19 |
Local board feedback on the kerbside refuse charging mechanism policy |
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Resolution number FR/2021/137 MOVED by Member M Bell, seconded by Member L Gedge: That the Franklin Local Board: a) provide the following feedback on the kerbside refuse charging model policy review: i) agree that the key priorities when considering how to charge for rubbish collection services are: · waste minimisation – minimising waste to landfill · cost – both to the council and to the consumer · equity – providing a service that is accessible for everyone regardless of income and location and · climate change – has the lowest impact on Auckland’s greenhouse gas emissions ii) recommend that kerbside refuse services are funded through rates rather than through a user-pays system, and encourage council to continue to prioritise establishing recycling centres throughout Auckland, including Franklin iii) consider that a payment system that requires individuals to plan for rubbish collection (i.e. purchasing of bags and tags in advance) exacerbates illegal dumping of rubbish e.g. on rural or isolated roadsides, and that convenience is key to facilitating responsible household waste behaviours iv) note that the pre-paid rubbish bag system is not suitable in rural areas as these can attract scavengers e.g. possums, feral cats etc, who can easily break bags and create a litter issue. Wheelie-bins that can be towed and are robust enough to withstand exposure to the elements are the preference, noting that bins are often transported from households that are some distance from the kerbside v) recommend that staff do further work on how to incentivise responsible consumer behaviour beyond the kerbside user-pays option, so that those actively reducing refuse continue to be rewarded. |
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Resolution number FR/2021/138 MOVED by Chairperson A Baker, seconded by Member L Gedge: That the Franklin Local Board: a) support the draft Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan. |
21 |
Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi |
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Member Druyven declared a conflict of interest on this topic and took no part in the discussion or voting. Gill Plume, BID Senior Advisor, was in attendance for this report.
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Resolution number FR/2021/139 MOVED by Member A Kinzett, seconded by Deputy Chairperson A Fulljames: That the Franklin Local Board: a) provide the following formal feedback on the draft Business Improvement District Policy (2021) and supporting documents: Issue resolution i) suggest further clarification is needed to indicate what circumstances would trigger the use of BID targeted rate funds to employ interim management, as opposed to other dispute mechanism tactics BID Programme Funding Agreement (2021) ii) BID members are BID funders (through an agreement via a BID ballot). Council’s role is as a conduit only. As such, the board has concerns that a standard Auckland Council funding agreement is not suitable as it does not sufficiently recognise members as the funding source.
Size and scale of BID programmes iii) suggest that BIDs delivering within the minimum BID targeted rate grant of $120,000 as its baseline annual budget should not be required to have additional revenue streams, if the services it is delivering meet the needs of its membership. Suggest that the wording ‘requires BIDs to have additional revenue streams’ is reviewed BID operating business association constitution and board charter (template 2016) sitting outside of the BID Policy 2021 iv) note that BID constitutions are agreed by the membership and registered with the Societies register. The BID policy should support and enable members to retain the right to determine their own constitution in line with agreed outcomes and the Auckland Council BID Policy should avoid determining detail e.g. require that associate members be represented on an executive committee Other council funding v) do not agree that there needs to be a council-wide view on BID-operating business associations receiving funding from other parts of council, in addition to the BID targeted rate grant. BIDs should be free to pursue opportunities to seek funding for initiatives that deliver to outcomes that may deliver to outcomes aligned to BID outcomes. Likewise, Council departments and local boards should be free to consider BID funding proposals where these may deliver on the strategic purpose of any fund. Local boards – other roles vi) support an update to wording to reference the elected members’ code of conduct (2021). BID Annual Accountability Report (2021) vii) support the name change from BID Annual Accountability Agreement (2016) and update of the document to include BID targeted rate grant amount and copy of AGM resolution. Audit – provision for a review audit or full audit viii) recommend that any audit should consider all income and expenditure as a baseline requirement. Rating mechanism - Flat rate ix) recommend that rate mechanisms and rates should be discussed with the BIDs and their membership Additional feedback x) suggest that the policy better reflect and support the independence of the BIDs and BID constitutions noting that it is their members who in the end are the funders, not the Auckland Council organisation. xi) suggest that the policy goes too far in determining what a BID can spend its funds on e.g. services that are otherwise provided by Auckland Council via its general rate. The board considers that BID membership should determine what is effective use of its funds within a broad mandate, noting that members are unlikley to support use of funds to duplicate Council services unless this is required through poor service provision or otherwise e.g. Graffiti removal is a service offered by Council but service may not meet the needs of a BID and its members. BIDs should be free to supplement this Council service. xii) the board recommends further definition of circumstances that would trigger the the right to review i.e. that this should be evidence based at Auckland Council’s sole discretion, noting that funding expenditure is primarily the concern of members, not Auckland Council xiii) request that the timeframe to finalise the Business Improvement District Policy (2021) be extended, noting that BID consideration of the draft has been disrupted by the COVID-19 August/September level 4 and 3 lockdown. A revised timefame should recognise that BID staff and members are focussed on supporting local business to respond to the implications of lockdown xiv) request that the copy of the local board’s resolutions and feedback on the Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi be forwarded to all local boards for their information” |
22 |
Addition to the 2019-2022 Franklin Local Board meeting schedule |
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Resolution number FR/2021/140 MOVED by Chairperson A Baker, seconded by Member S Druyven: That the Franklin Local Board: a) approve the addition of three meeting dates to the 2019-2022 Franklin Local Board meeting schedule to accommodate the Annual Budget 2022/2023 timeframes as follows: · Tuesday, 30 November 2021, 9.30am · Tuesday, 10 May 2022, 9.30am · Tuesday, 21 June 2022, 9.30am. |
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Resolution number FR/2021/141 MOVED by Chairperson A Baker, seconded by Member L Soole: That the Franklin Local Board:
a) note the resolutions pending action report April – August 2021 (Attachment A). |
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Resolution number FR/2021/142 MOVED by Member L Soole, seconded by Member L Gedge: That the Franklin Local Board: a) note the governance forward work calendar dated September 2020 (Attachment A). |
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Resolution number FR/2021/143 MOVED by Member M Bell, seconded by Member A Kinzett: That the Franklin Local Board: a) receive the Franklin Local Board workshop records for 3, 10, 17 and 24 August 2021. |
26 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
10.43 am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................