I hereby give notice that an ordinary meeting of the Hibiscus and Bays Local Board will be held on:

 

Date:

Time:

Venue:

 

Thursday, 16 September 2021

2.00pm

Skype for Business

 

Hibiscus and Bays Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Gary Brown

 

Deputy Chairperson

Victoria Short

 

Members

Andy Dunn

 

 

Janet Fitzgerald, JP

 

 

Gary Holmes

 

 

Julia Parfitt, JP

 

 

Alexis Poppelbaum

 

 

Leanne Willis

 

 

(Quorum 4 members)

 

 

 

Louise Healy

Democracy Advisor

 

10 September 2021

 

Contact Telephone: 021 419 205

Email: louise.healy@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Hibiscus and Bays Local Board

16 September 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation: Road naming at The Botanic, Silverdale                                      5

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                           6

12        Notice of Motion - Member L Willis - Summer set net control                                 7

13        Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi                                                                                                                             29

14        Tāmaki Tauawhi Kaumātua - Age-friendly Auckland Action Plan                         79

15        Changes to opening and closing hours of East Coast Bays, Ōrewa and Whangapāroa Libraries                                                                                               89

16        Public feedback on proposal to make a new Public Trading Events and Filming Bylaw 2022                                                                                                                    95

17        Public feedback on proposal to amend the Animal Management Bylaw 2015  101

18        Public feedback on proposal to amend the Water Supply and Wastewater Network Bylaw 2015                                                                                                                  107

19        Local board feedback on the kerbside refuse charging mechanism policy review                                                                                                                                     119

20        Local board feedback on Auckland Transport's Parking Strategy review         141

21        Two new public road names and two new private road names at 289 West Hoe Heights, Orewa                                                                                                           163

22        Approval for extension of an existing road name at 17 Old Pine Valley Road, Pine Valley                                                                                                                           171

23        Approval for seven new road names at 17 Small Road Silverdale                      179

24        Addition to the 2019-2022 Hibiscus and Bays Local Board meeting schedule 187

25        Members' Reports                                                                                                      191

26        Governance forward work calendar                                                                        201

27        Deputations update                                                                                                   205

28        Hibiscus and Bays Local Board - workshop records                                            223

29        Consideration of Extraordinary Items

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Hibiscus and Bays Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 19 August 2021, including the confidential section, as a true and correct record.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation: Road naming at The Botanic, Silverdale

Te take mō te pūrongo

Purpose of the report

1.       Matvin Group have requested a deputation to discuss road naming at The Botanic Retirement Village, Silverdale.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      thank representatives from Matvin Group for their presentation.

Attachments

a          Road naming at The Botanic Retirement Village......................................... 231

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) a Notice of Motion has been received from Members Willis and Dunn for consideration under item 12.

 


Hibiscus and Bays Local Board

16 September 2021

 

 

Notice of Motion - Member L Willis - Summer set net control

File No.: CP2021/13514

 

  

 

Whakarāpopototanga matua

Executive summary

1.       Leanne Willis has given notice of a motion that they wish to propose.

2.       The notice, signed by Member Willis and Member Dunn as seconder, is appended as Attachment A.

3.       Supporting information is appended as Attachment B, C and D.

 

Motion

That the Hibiscus and Bays Local Board:

a)      That the Hibiscus and Bays Local Board proposes the Regulatory Committee of the Auckland Council investigate the implementation of a seasonal set net control at Matakatia Bay as currently in force at other beaches on the Whangaparāoa Peninsula.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Notice of Motion

9

b

Supporting information

11

c

Presentation to the local board

17

d

Emails from the community (Under Separate Cover)

 

      

Ngā kaihaina

Signatories

Author

Louise Healy – Democracy Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 


Hibiscus and Bays Local Board

16 September 2021

 

 

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Hibiscus and Bays Local Board

16 September 2021

 

 

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16 September 2021

 

 

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Hibiscus and Bays Local Board

16 September 2021

 

 

Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi

File No.: CP2021/13395

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board feedback on the draft Business Improvement District Policy (2021) and supporting documents.

Whakarāpopototanga matua

Executive summary

2.       The BID Team has implemented a review of the Business Improvement District (BID) Policy (2016) Kaupapa Here ā-Rohe Whakapiki Pakihi and supporting documents, as advised in the memo to local board members dated 23 April 2021. The memo can be found on the Auckland Council website, InfoCouncil.

3.       The review sought informal and formal feedback from local boards, BID-operating business associations, non-BID business associations, council-controlled organisations (CCOs), council departments and other external stakeholders.

4.       The review has focused on strengthening those parts of the policy relating to issue resolution and, following local board feedback, the financial sustainability of BID programmes.

5.       The review also focused on elected member needs and identifying any political risks and mitigations.

6.       The draft BID Policy (2021) has been before the Finance and Performance committee at a workshop on 18 August 2021. Feedback received has been incorporated into this version of the BID Policy (2021) and supporting documents.

7.       Staff are now seeking formal feedback from local boards on the draft BID Policy (2021) provided as Attachment A to the agenda report.

8.       Following formal feedback received from local boards, BID-operating business associations, non-BID business associations, Council controlled Organisation’s (CCOs), council departments and other external stakeholders, the final version of the BID Policy (2021) and support documents will be presented to the Finance and Performance Committee for adoption on 9 December 2021.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      provide formal feedback on the draft Business Improvement District Policy (2021) and supporting documents by 1 October 2021.

Horopaki

Context

Overview of the Auckland BID programme

9.       BID-operating business associations are membership-based organisations independent of Auckland Council. The draft BID Policy (2021) supports the independent nature of the BID-operating business associations. They are responsible for the BID programme delivery, its success, and are accountable to BID members/BID affiliates.

10.     Local boards have the primary relationship with BID-operating business associations in their area:

·        Local boards and business associations have a vested interest in a particular place and share similar goals. Working collaboratively achieves greater outcomes.

·        Local boards have significant allocated decision-making responsibility for BID programme establishments, amending existing BID programmes, BID boundary changes, continuation/discontinuation and issue resolution.

11.     Auckland Council requires BID-operating business associations to fully comply with the Business Improvement District (BID) Policy (Kaupapa Hereā-Rohe Whakapiki Pakihi) (refer to Attachment A).

12.     The BID policy sets out the process for:

·        establishing, continuing/discontinuing BID programmes

·        changes to the BID programme boundary area/map

·        changes to the BID targeted rating mechanism

·        issue resolution

·        key stakeholder roles and responsibilities.

13.     The BID policy includes the engagement and reporting requirements for BID-operating business associations to ensure all BID members/BID affiliates have access to the relevant BID programme information. BID-operating business associations must use their Annual General Meeting (AGM) process to obtain formal member approval for the BID programme delivery, budget, and to confirm their BID targeted rate grant amount for the following financial year.

14.     The BID policy describes the balance between the independence of the BID-operating business association and the accountability role council has for monies collected as a public sector organisation. This balance is necessary to sustain public trust and confidence with the Auckland Council BID programme. 

The review

15.     Commencing April 2021, the review of the current policy began with communicating with local boards and all stakeholders involved in the management and operation of BID programmes across Tāmaki Makaurau, both BID-operating and non-BID business associations, council departments and interested parties. The process to date has included informal feedback and comments on the current policy.

16.     The review process focused on strengthening parts of the policy (and updating supporting documents) relating to issue resolution and, following local board feedback, financial sustainability of BID programmes.

17.     The review has also provided the opportunity to clarify the documentation between Auckland Council (collecting the BID targeted rate and the funder) and the BID-operating business association relating to the BID Programme Agreement (2016) document.

Tātaritanga me ngā tohutohu

Analysis and advice

Rationale for the review

18.     The primary objective for reviewing the current 2016 policy is a focus on the issue resolution sections. Experience in this space over the last five years has illustrated gaps in the usefulness of the current policy to address and resolve issues in a timely manner.

19.     The review provided an opportunity to update parts of the policy relating to Auckland Council changes in operation, current business practices and where the advancement of technology has contributed to how business is done, for example, zoom meetings.

20.     There was also an early opportunity to capture informal feedback from local boards and BID-operating business associations.

21.     The information and informal feedback collected in May, June and July of this year has been incorporated into the draft BID Policy 2021 (Attachment A to the agenda report) and supporting documents (Attachments B and C to the agenda report). A summary of the BID Policy (2021) requirements is provided with this report (Attachment D to the agenda report).

22.     BID programmes are operated by independent business associations, and their programmes and services are provided according to their members’ stated priorities. In recognition of their independent status, the BID policy does not prescribe standards for programme effectiveness. That is a matter for business association members to determine. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

Participants in the review

23.     In addition to local boards, there are a range of stakeholders involved in BID programmes, both internal and external to Auckland Council. The BID team set a programme of informal engagement, outlined in Table 1 below:

Table 1 – Key engagement activity

Stakeholder

Engagement

Dates

BID-operating business associations

Business associations without BID programmes

BID communication including newsletters and emails:

Sent to 50+ BID-operating business associations and other interested parties

March, April, May, June, and July 2021

Three network meetings

May, June, and July 2021

An average attendance exceeded 20+ BID-operating business associations

Four special workshops - topics included: issue resolution, conflict of interest, and developing a board charter

June and July 2021

An average of 23+ BID programmes were represented at each workshop.

Local boards

18 local board workshop presentations

June and July 2021

Introduction memo and BID policy review information

Three special topic workshops - topics included: issue resolution, conflict of interest and developing a board charter

June and July 2021

An average of 16 local board elected members attended each workshop

Local Board Services Division Lead team

Presentation and information feedback received

Presentation on 18 June 2021

Finance and Performance Committee

Memo on BID policy review project

April 2021

Council departments including:

·    Legal Services

·    Connected Communities

·    Ngā Mātārae

·    Risk and Assurance

·    Finance and Policy

·    Local Board Services

Regular meetings, engagement, and feedback

May, June, and July 2021

Independent polling agent

 

Engagement and feedback regarding the ballot/polling process

June 2021

Finance and Performance Committee workshop

The draft BID Policy (2021) V1 and support documents were presented, and feedback received

18 August 2021

24.     The process to undertake the review of the current policy (2016) takes place from February 2021 to June 2022. Progress to date is set out in Table 2 below:

Table 2 - Progress to date

Date

Progress

2021

Feb/March

·    Project planning, stakeholder communications

April to July

·    Directed consultation with local boards and stakeholders on the current BID policy and identified themes

issue resolution

conflicts of interest

board charter development

May/June

·    Cross council, external engagement and feedback

June/July

·    Draft BID Policy (2021) and supporting documents created

August 18

·    Finance and Performance Committee workshop

August/September

·    Distribution of draft BID Policy (2021) for formal feedback

Informal local board feedback

25.     Discussions with local boards during workshops centred around:

·        issue resolution – how to do this fairly and in a timely manner

·        operational issues – relating to management and governance of BID-operating business associations

·        opportunities for collaboration and cost savings between BIDs

·        elected members involvement with BID-operating business associations

·        growth opportunities for BID-operating business associations

·        continued dependence on local board funding.

Seeking local board formal feedback on the draft BID Policy (2021) and support documents

26.     Local boards are now being asked to provide formal feedback on a revised draft policy (2021) and support documents (Attachments A, B and C). Local boards are encouraged to engage with BID-operating business associations in their local board area (where relevant/possible) to help to inform this feedback process. 

27.     Any feedback from local boards will help the further development of BID Policy (2021). It would be, however, particularly useful to get local board views on proposed changes set out in Tables 3 and 4 below.

28.     Feedback from local boards, external stakeholders and any further feedback from BID-operating business associations will be reviewed by staff and this will help inform the final version of the policy. Formal feedback can be sent to bids@aucklandcouncil.govt.nz

Draft BID Policy (2021) and support documents

29.     Once the BID Policy 2021 is approved, other support material will be made available on the BID Auckland Council website www.bid.aucklandcouncil.govt.nz and include:

·        BID-operating business association constitution (template 2021)

·        BID-operating executive committee board charter (template 2021)

·        individual BID programme area maps

·        BID affiliate/BID business association membership qualification diagram

·        local board BID representative position description

·        template documents, including:

o   AGM agenda

o   AGM minutes

o   BID programme income and expenditure budget (for BID grant $120,000).

Summary of changes made to the draft BID Policy (2021) and support documents

30.     The key proposed changes incorporated into the draft BID Policy (2021) are set out in Table 3:

Table 3 - Key changes made to the draft BID Policy (2021) and support documents

Key change from current policy

Description

Note

2021 section, page

Issue resolution

 

Improving the ability to resolve issues with a clear process in a timely manner

An issue is identified as non- compliance with the BID policy

3.5, Requirement 24

BID Programme Funding Agreement (2021) Attachment B

Replaced BID Programme Agreement (2016)

Clarifies the relationship between the parties

3.1, Requirement 18

Size and scale of BID programmes

Minimum BID targeted rate grant $120,000

No change from 2016

Minimum BID targeted rate grant $120,000 remains

A new requirement for legacy BID programmes (11 in total) that currently receive less than $120,000pa to increase their targeted rate up to that amount over the next five years

A variety of options are suggested to achieve this

This requirement is a result of local board feedback on concerns to continually fund non-financially sustainable BID programmes

 

1.4, Requirement 3 and 4

Exceptional or unexpected circumstances

Council may, at its discretion, depart from the requirement set out in section 2.4 (25% of total voting forms must be returned for the ballot to be valid

Council will consider evidence of support to date, what is fair and any impact from amending the voting threshold mandate

 

3.4.2

BID operating business association constitution (template 2016)

This supporting document was included as part of the current policy and now removed from the BID Policy (2021)

This allows the business association to amend their constitution to suit their local needs, on the basis it’s not inconsistent with the BID policy

A template document is provided on the www.bid.auckland.govt.nz website

1.1, 2.3.2 Requirement 12

BID operating executive committee board charter (template 2016)

This supporting document was included as part of the current policy and now removed from the BID Policy (2021)

This allows the business association to amend their board charter to suit their local needs, on the basis it’s not inconsistent with the BID policy

A template document is provided on the www.bid.auckland.govt.nz website

1.1, 2.3.2 Requirement 12

31.     Minor changes made to the draft BID Policy (2021) are set out in Table 4 below:

Table 4 - Minor changes made to the draft BID Policy (2021) and support documents

Minor changes to current policy

Description

Note

2021 section, page

Other council funding

 

Organisational view on risk regarding BID-operating business association receiving other council funding

The draft BID policy acknowledges other council funding grants allocated to BID-operating business associations

2.3.4, Requirement 16

Local boards – other roles

 

Updated

Refer to elected member conflicts of interest policy

A link to these documents can be found here

2.5.3

BID Annual Accountability Report (2021) Attachment C

Name change from BID Annual Accountability Agreement (2016)

To include BID targeted rate grant amount and copy of AGM resolution

3.2, Requirement 22, Table 2, item 9

Audit – provision for a review audit or full audit

Recognition of increased risk and increased reporting requirement based on the amount of targeted rate received

Set as a sliding scale

BID targeted rate grants less than $200,000pa must commission a review audit

BID targeted rate grants more than $200,000pa must commission a full audit

3.2, Requirement 23, Table 2, item 4

Rating mechanism - flat rate

Lifted the maximum flat rate amount from $500 to $900 per rateable property

To provide more flexibility for BID-operating business associations when considering BID programme budgets and the impact of BID targeted rates on ratepayers

3.1.2

Tauākī whakaaweawe āhuarangi

Climate impact statement

32.     The BID Policy (2021) focuses on the governance and accountability for BID-operating business associations. Individually the BID programme, through targeted rate-funding, can focus on advocacy and activities.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33.     Formal feedback will be sought from other council teams including CCOs and those who work and have an interested in the BID programme and business community space.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34.     Local boards have engaged with the review of the BID Policy (2016) and their informal feedback has been incorporated into the draft BID Policy (2021) and support documents. Table 1 outlines local board engagement to date.

Tauākī whakaaweawe Māori

Māori impact statement

35.     Officers are working with Auckland Council’s Ngā Mātārae Unit to ensure that the BID Policy (2021) aligns with the Auckland Council Māori Responsiveness Framework. 

Ngā ritenga ā-pūtea

Financial implications

36.     There are no financial implications for local boards under the draft BID Policy (2021).

37.     Targeted rates for BID-operating business associations are raised directly from commercial ratepayers in the district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the association every quarter.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38.     There are no direct financial risks to the local board or the council that could result from the draft BID Policy (2021) and supporting documents.

39.     The policy describes the balance between the independence of the BID-operating business association and the accountability for monies collected by a public sector organisation.

40.     The draft BID Policy (2021) and support documents set out the requirements and obligations for BID-operating business associations and are intended to help minimise the potential for business associations to misuse BID targeted rate funds by requiring each BID to plan for their intended use, report on its activities to its members, and to undertake and meet all requirements set out in the policy.

Ngā koringa ā-muri

Next steps

41.     Following formal feedback received from local boards, CCOs, BID-operating business associations, non-BID business associations, council departments, other external stakeholders and those with an interest in BID programmes, a final BID Policy (2021) and support documents will be updated and the steps outlined in Table 5 below will be completed by the BID team:

Table 5 - Progress to completion

Date

Progress

2021

August

·    Draft BID Policy (2021) and support documents updated to post Finance and Performance Committee workshop feedback

Mid-August to 1 October

·    Draft BID Policy (2021) and support documents distributed to local boards, BID-operating business associations, council departments, CCOs and other stakeholders for formal feedback

·    Update www.bid.aucklandcouncil.govt.nz website with feedback link

·    Feedback open 24 August to 1 October

October

·    Update draft BID Policy (2021) and supporting documents incorporating formal feedback

9 December

·    Presentation of final version of BID Policy (2021) and support documents to Finance and Performance Committee meeting

2022

January/February

·    Post Finance and Performance approval actions, communications with local boards, BID-operating business associations, all stakeholders, and update www.bid.aucklandcouncil.govt.nz website

March to June

·    BID Policy (2021) communication, support and advice

·    The BID team will provide assistance to the 50 BID-operating business associations to comply with the BID Policy (2021), including guidance with aligning their individual constitutions and governance documents to meet the timing of their 2022 AGM timeframes

42.     The BID Policy (2021), if approved by the Finance and Performance Committee in December 2021, would become operational on 1 July 2022. 


 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft BID Policy (2021)

39

b

BID Funding Agreement

61

c

BID Annual Accountability Report

73

d

Draft BID Policy requirements

75

     

Ngā kaihaina

Signatories

Author

Claire Siddens - Principal Advisor – Business Improvement District Programme (BIDs)

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Louise Mason – General Manager - Local Board Services

 

 


Hibiscus and Bays Local Board

16 September 2021

 

 

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16 September 2021

 

 

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16 September 2021

 

 

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16 September 2021

 

 

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Hibiscus and Bays Local Board

16 September 2021

 

 

Tāmaki Tauawhi Kaumātua - Age-friendly Auckland Action Plan

File No.: CP2021/13299

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek the local board’s support for the draft Tāmaki Tauawhi Kaumātua - Age-friendly Auckland Action Plan.

Whakarāpopototanga matua

Executive summary

2.       The number and diversity of older Aucklanders is growing, and this creates challenges and opportunities for improving the age-friendliness of our environment, infrastructure, and services now and in the future.

3.       Older people experience barriers to participation across all areas of life.

4.       The draft Tāmaki Tauawhi Kaumātua Action Plan (Action Plan) is our commitment to supporting older Aucklanders to participate fully in their communities.

5.       It is a region-wide, cross-sector plan that commits the council, council-controlled organisations (CCOs) and sector partners to improve outcomes for older Aucklanders through the delivery of tangible and meaningful short, medium and long-term actions. 

6.       To develop the Action Plan, staff listened to over 3,000 Aucklanders who shared their thoughts on what is needed to improve the age-friendliness of Tāmaki Makaurau / Auckland.

7.       Engagement with kaumātua and whānau to hear what is important to Māori led to the development of our unique Age-Friendly Tāmaki Makaurau Framework. The Framework combines the WHO domains with Te Ao Māori concepts and reflects the bicultural identity of Aotearoa and the diversity of Tāmaki Makaurau.

8.       Many activities within the plan will benefit people of all ages and what we do now to improve older Aucklander’s accessibility and quality of life will also benefit future generations.

9.       The Action Plan is constrained by actions needing to be delivered within existing resources, or as and when new funding can be secured. Greater or quicker impact could be possible in the future if budget is not such a limitation.

10.     By working together council and cross-sector partners can, however, leverage resources to achieve greater collective impact and prioritise efforts to where it is needed most.

11.     Over time the plan will help create an age-friendly lens that becomes embedded in the way council and partners design and deliver services and infrastructure. This will result in ongoing and incremental change that makes a tangible impact on the lives of older people.

12.     Community engagement on the draft Action Plan is underway and will be completed in September 2021.  

13.     The final Action Plan will be reported to the Parks, Arts, Community and Events Committee for adoption in November 2021.

14.     The adopted Action Plan will enable Tāmaki Makaurau / Auckland to join the World Health Organisation’s (WHO) Global Network of Age-friendly Cities and Communities.

 

 

 

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      support the draft Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan.

Horopaki

Context

15.     Auckland Council has a strong interest in the wellbeing of older people, because:

·   Tāmaki Makaurau / Auckland is home to New Zealand’s largest population of older people[1] - this number will more than double between 2018 and 2043

·   of the current 65+ population, most are well-placed but some face hardship and this will increase[2] 

·   diversity in life stage, needs and abilities, culture, language, living situation and financial stability affect how older people contribute and participate in the community.

16.     In view of this, in July 2018 Auckland Council’s Environment and Community Committee resolved to become an Age-friendly City and seek membership to the World Health Organisation’s Global Network of Age-friendly Cities and Communities (ENV/2018/88).

17.     The network includes cities that are committed to supporting each other and creating inclusive and accessible environments for all people to enjoy. It identifies eight interconnected domains of urban life that contribute to improving the wellbeing and participation of older people.

18.     To obtain membership to the network, council has led a process to develop a region-wide cross-sector Action Plan that will deliver over 80 actions to improve the age-friendliness of Tāmaki Makaurau / Auckland. 

19.     To develop the Action Plan, staff listened to over 3,000 Aucklanders who shared their thoughts on what is needed to improve the age-friendliness of Tāmaki Makaurau / Auckland.

20.     The Action Plan has been created to ensure infrastructure, activities and services are developed or adapted to respond to the diverse needs of Auckland’s growing and increasingly more diverse ageing population.

Tātaritanga me ngā tohutohu

Analysis and advice

The problem/opportunity

21.     Tāmaki Makaurau / Auckland’s older population is growing faster than any other age-group and faces challenges and barriers to participation across all areas of life.

22.     Our older people are taonga, and deserve to live full, meaningful lives where they can participate and are valued for the contribution they make to our communities. 

Our services and infrastructure need to respond and adapt to older peoples’ diverse needs

23.     Tāmaki Makaurau / Auckland’s growing and increasingly diverse ageing population means we need short-term as well as longer-term, system-level solutions to ensure older people can actively participate in their communities now and in the future.

24.     The burden on the environment, infrastructure and on services such as healthcare will expand exponentially as the older population grows to a projected 432,800 Aucklanders by 2043. To enable older people to live active and full lives in Tāmaki Makaurau, we need to ensure infrastructure, activities and services are developed or adapted to respond to their diverse needs.

Older Aucklanders told us they face challenges related to accessibility across all areas including public space, buildings, transport, and housing options

25.     Older people told us they need:

Older Aucklanders can find it difficult to access information and to keep up to date with technology

26.     Older people told us they need:

Older people can feel invisible, disconnected, and discouraged from taking an active role in their community

27.     Older people told us they need:

Our response to the problem/opportunity

28.     The development of Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan (Attachment A).

29.     This is a cross-sector action plan that responds to the diverse needs and aspirations of older Aucklanders to improve their wellbeing and quality of life; and to make Tāmaki Makaurau / Auckland a more age-friendly region.

Strengths

A cross-sector action plan will deliver collective impact in an innovative, sustainable, and equitable way

30.     Auckland Council has worked with a range of organisations and communities who are active in advancing the wellbeing of older Aucklanders including:

·   nineteen organisations with different specialities, such as health, recreation, and housing

·   regional and local organisations, ensuring a breadth of reach across communities.

31.     Together we identified and developed actions that will address the challenges and opportunities raised by older Aucklanders. This approach:

·   enables collaboration between the council, aged-sector organisations, and communities

·   creates opportunities to leverage resources and deliver greater collective impact over time

·   develops an action platform for organisations to build upon

·   encourages interest and participation from other organisations to be part of delivery

·   recognises that improving the age-friendliness of Tāmaki Makaurau / Auckland relies on many different groups and agencies playing their part

·   ensures the delivery of actions that have impact for older Aucklanders of all ethnicities, abilities, and beliefs.

32.     It is anticipated that having a shared vision for an age-friendly Tāmaki Makaurau will continue to build momentum within the organisations who are responsible for delivering actions.

33.     The intent is that over time an age-friendly lens will become embedded in the way council and partners design and develop services and infrastructure across the region.

34.     The result of this will be ongoing action and incremental change that makes a tangible impact on the lives of older people.

The Action Plan includes a mixture of over 80 new and existing actions

35.     Impact will be delivered through a mix of short, medium, and long-term actions. They are spread across all ten domains, but not equally.

36.     Some domains have more actions than others, for example the Housing Domain has fewer actions than the Respect and Social Inclusion Domain. This is because some things, such as refurbishing Haumaru Housing units take time and money to implement whereas supporting community-led social activities can use existing resource or may build upon activities that are already happening.

37.     Council’s actions are primarily focused in the areas where most council services are provided. These are:

·   Te Taiao; council maintains outdoor spaces and facilities for the community

·   Respect and Social Inclusion; council hosts region-wide and local community events and activities that foster belonging and inclusion for diverse Aucklanders

·   Communication and Information; council informs communities about what is happening and offers support through libraries and community centres.

It has a unique Age-Friendly Tāmaki Makaurau Framework to reflect our bicultural foundations 

38.     Staff developed the Age-friendly Tāmaki Makaurau Framework in response to feedback from kaumātua.

39.     The framework provides a holistic way to frame the plan that integrates the WHO domains with Te Whare Tapa Whā- a Māori wellbeing framework - and Te Ao Māori values.

40.     It includes two additional domains and expanded another:

·   Culture and Diversity and Kaumātua and Kuia domains were added to reflect Tāmaki Makaurau / Auckland’s diversity and bicultural foundations

·   The WHO Domain of Outdoor Spaces and Buildings was expanded to become Te Taiao, representing the natural and built environment.

41.     The framework is unique to Tāmaki Makaurau. It ensures the actions within the plan are meaningful, achievable, and impactful for older Aucklanders.

42.     The framework will continue to be used to guide how we collectively improve and evaluate the age-friendliness of Tāmaki Makaurau / Auckland.

The Action Plan will have a wider community and intergenerational impact

43.     The actions within the plan will benefit older people and others in the community now and, in the future. For example, ensuring all buses are accessible will benefit small tamariki (children) and disabled community members.

44.     Many activities within the plan benefit people of all ages and stages and what we do now to improve older Aucklander’s accessibility and quality of life will also benefit future generations.

Diagram

Description automatically generatedConstraints and limitations 

It will take time to see the full, long-term impacts of the Action Plan

45.     The Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan will deliver impact but that will happen over time.

46.     Some actions are small and local and will not have significant or regional impact. However, there is opportunity for these local activities to be expanded as the age-friendly vision and plan gains traction.

47.     Some actions will be delivered immediately or are in progress, others will take time. For instance, making roads, buildings and parks more accessible will be achieved over time, subject to the roll-out of relevant capital works and renewal programmes.  

Council, CCOs and partner organisations are constrained by the financial impact of COVID-19 and operating within existing budget and resources

48.     The Action Plan has been developed on the basis that everyone is operating in a constrained financial environment and actions will be delivered within existing resources.

49.     The current assumption is that:

·   no additional budget will be available

·   where new funding is required, it will need to be reprioritised from elsewhere, secured through grants, or considered through budget-setting processes.

50.     Consequently, the first one to five years of the action plan focus on existing or new actions that are easier and more affordable to carry out within existing budgets.

51.     There is potential for this to change as the Action Plan evolves and if more funding becomes available in the medium to long term (5-10 years).

Success relies on cooperation, ongoing commitment, and resources to support collaboration

52.     The Action Plan relies on the dedication and commitment of council and partner organisations working together to improve the age-friendliness of Tāmaki Makaurau / Auckland:

·   many of the partner organisations are community-led with limited capacity and dependant on ongoing public funding

·   larger entities and agencies (including government and council departments) may have competing priorities

·   success is dependent on all parties continuing to prioritise age-friendly outcomes and delivering the actions they have developed.

53.     Resources will also be needed to support sector collaboration. It will take time and effort to facilitate organisations working together and supporting each other to build an age-friendly Tāmaki Makaurau. 

54.     As part of council’s commitment to the plan, council staff will play a key backbone role in keeping the Action Plan alive, bringing partners together, and monitoring implementation and impact.    

Community views

55.     Staff undertook extensive community engagement in 2019-2020 to ensure the voices of diverse older Aucklanders were at heart of the plan. We developed surveys, held workshops across the region, hui with kaumātua and had one-on-one interviews with rainbow community members.

56.     Targeted engagement was facilitated by Age Concern, Toa Pacific, New Zealand Indian Senior Citizens Association, Hindu Elders Foundation Inc and The Selwyn Foundation to ensure we heard the diverse voices of older Aucklanders.

57.     Over 3,000 people shared their vision for an Age-friendly Auckland and told council what actions they think will support older people to live full, active and healthy lives.

Tauākī whakaaweawe āhuarangi

Climate impact statement

58.     During our engagement we heard, particularly from kaumātua, that environmental wellbeing was missing from the WHO framework. The wellbeing of the natural environment is important to our own wellbeing, and we have a role in looking after our environment in all its forms.

59.     In response, we have expanded the existing WHO Domain Outdoor Spaces and Buildings to include Te Taiao (the natural environment), to recognise that the environment’s wellbeing and our own are connected.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

60.     This Action Plan includes actions developed with CCOs including Auckland Transport.

61.     The Seniors Advisory Panel acted as kaitiaki throughout the process, providing advice, guidance and feedback and contributing to workshops and action planning sessions.

62.     The Seniors Advisory Panel will continue to provide support and guidance on the Action Plan as it is delivered.

63.     Auckland Council, Seniors Advisory Panel and CCOs are aware of the impacts of the Action Plan and their role in implementation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

64.     Local boards have a strong interest in the wellbeing of older people. All local boards have outcomes that foster social inclusion and participation among their residents, and many have age-friendly specific goals and actions.

65.     Community engagement was held at locations across the region in 2019-2020, from Warkworth to Pukekohe.

66.     Two reports were produced on the findings, the Community Engagement Findings Report and the Age-friendly Tāmaki Makaurau Report.[3] These were shared with elected members, stakeholders, and the community. These reports were also published on the council Age-friendly website.

67.     Staff attended local board workshops in August and September 2021 to share the draft Action Plan.

Tauākī whakaaweawe Māori

Māori impact statement

68.     The Action Plan is relevant to Māori as tangata whenua and kaitiaki of the sky, land and sea and supports the Māori Identity and Wellbeing outcome within the Auckland Plan 2050.

69.     In the 2018 Census older Māori made up over four per cent of the Tāmaki Makaurau / Auckland over-65 population.

70.     Older Māori have lower levels of equity, income and rely heavily on superannuation. Actions that are focused on kaumātua delivered by Māori organisations and others will make a positive impact on wellbeing.

71.     The involvement of kaumātua, whānau and organisations has been influential on the design of the Framework, work on implementation; and ensuring this is a living document.

Engagement to better understand the needs of kaumātua and Te Ao Māori

72.     To ensure the Action Plan is relevant and effective for kaumātua, mana whenua and mataawaka were invited to a dedicated hui in February 2020. The hui was organised in partnership with Te Kōtahi a Tāmaki and hosted at Manurewa Marae.

Recognition of tangata whenua, hauora Māori concepts and Te Tiriti o Waitangi are important to kaumātua

73.     Kaumātua also told us:

·   Importance of building and marae accessibility – safety of our kaumātua

·   Utilising marae more e.g., events, programmes, line dancing, tai chi, learning Te Reo

·   Age-appropriate housing design

·   More disability parking

·   More Te Reo visible everywhere

·   Environmental recognition – care for Papatūānuku and te taiao incorporated into plan

·   Sport and recreation options available for older people and open areas for activities

·   Affordable digital communication.

74.     Te ao Māori values from the Independent Māori Statutory Board’s (IMSB) Māori Plan for Tāmaki Makaurau are also imbedded in the Framework:

·   Whanaungatanga (Develop Vibrant Communities), in relation to the different opportunities to engage and participate in their own and other cultures

·   Rangatiratanga (Enhance Leadership and Participation), in relation to the activities under Respect and Social Inclusion

·   Manaakitanga (Improve Quality of Life), in relation to the Action Plan’s outcome of improving the hauora of older Aucklanders

·   Wairuatanga (promoting distinctive identity), in relation to valuing and protecting Māori heritage and Taonga Māori

·   Kaitiakitanga (ensuring sustainable futures), in relation to protecting Te Taiao now and in the future.

75.     These values underpin the way people and organisations will work together to deliver this plan with, and for, our communities.

76.     The Action Plan supports the IMSB’s Schedule of Issues of Significance 2021 by addressing social, cultural, environmental and wellbeing for Māori in Tāmaki Makaurau.

77.     The Age-friendly Tāmaki Makaurau Framework incorporates the WHO framework, Te Whare Tapa Whā and te ao Māori. The unique Framework contributes to the awareness, education and understanding of Māori perspectives. 

78.     Mana whenua and mataawaka will have an opportunity to provide further feedback during public engagement on the Action Plan.

Ngā ritenga ā-pūtea

Financial implications

79.     The Action Plan has been designed to be delivered within the existing budgets and resources of council, CCOs and sector partners.

80.     Where additional investment is desired by Auckland Council to implement new or joint actions this will need be considered through Long-term Plan or Annual Plan processes.

81.     There are no financial implications to the local board for any decisions to support the Action Plan.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Risk

Mitigation

Adoption of a new plan may create expectations that there will be additional budget to support age-friendly outputs.

All public-facing communications and guidance about the new plan will reference that actions will be funded from existing budgets. Where new funding is required, this will be sought through grants and processes such as the long-term plan.

Ngā koringa ā-muri

Next steps

82.     Public engagement for the Action Plan is expected to be completed by the end of September 2021.

83.     A summary of all feedback, including from local boards, and a final Action Plan will be reported for adoption by the Parks, Arts, Community and Events Committee in November 2021.

84.     Following adoption of the Action Plan, staff will seek membership to the WHO network.

85.     An annual progress report will provide details on the impact and success of our actions. This will include an update on the delivery of actions against the identified measures of success, high-level wellbeing indicators and examples of good and promising practice. This will be presented to the Governing Body, the WHO and shared with all organisations supporting delivery. 

86.     The Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan will be reviewed every five years.

87.     Baseline research was carried out in 2017 - The Older Aucklanders: A Quality of Life Status Report. The research is across the domains that contribute to quality of life and wellbeing. This research is being conducted this year and will be carried out every five years to help monitor progress and guide the development of future actions.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Tāmaki Tauawhi Kaumātua - Age-Friendly Tāmaki Makaurau (draft) (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Cleo Matthews – Senior Policy Advisor – Community & Social Policy

Authorisers

Kataraina Maki – General Manager - Community & Social Policy

Louise Mason – General Manager - Local Board Services

 


Hibiscus and Bays Local Board

16 September 2021

 

 

Changes to opening and closing hours of East Coast Bays, Ōrewa and Whangapāroa Libraries

File No.: CP2021/13570

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek support to amend the current opening hours of the three Hibiscus and Bays libraries to better reflect customer usage patterns.

Whakarāpopototanga matua

Executive summary

2.       Changes to the opening hours of the East Coast Bays, Ōrewa and Whangaparāoa libraries require approval from the Hibiscus Bays Local Board. Data and evidence are given to support the proposed changes.

3.       Approval is sought as early as possible so that the changes can come into effect in October 2021.

4.       The changed hours are to be permanent in all three libraries with a one-year trial for one late night in East Coast Bays Library.

5.       The key benefits will be:

·    offering library customers greater flexibility for access to libraries over seven days

·    aligning the opening hours to suit customer needs.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      approve the proposed hours as shown in Appendix 1, to take effect from Monday 18 October 2021 in the East Coast Bays, Ōrewa and Whangaparāoa Libraries.

Horopaki

Context

6.       Visitor numbers to Auckland’s Libraries have long been a measure of use for all 55 libraries in the region.

7.       In the last two years, improved technology and data capture has meant improved accuracy and reliability for recording and analysis.

8.       Visitor numbers are now available for every half hour from opening to closing in every library. The available data includes pre-lockdown and post lockdown visitor numbers.

9.       Several factors have prompted re-consideration of opening hours at this time including:

·    the availability now of reliable data, its accessibility and ease of analysis for managers to interpret and use

·    re-establishing a new normal post Covid lock-down period

·    the completion of the East Coast Bays building refurbishment

·    putting our customers first - considering the best opening hours, based on insights from data collected, to meet customer usage trends. The data, as attached in Attachment A, shows customer usage patterns across seven days at all three libraries, over the past year. While the use of libraries across the network is not yet back up to pre-lockdown levels, the data we have does show, that relative to the total visitor numbers pre and post lockdown, the patterns of usage remain the same.    

10.     The data shows that many more people are coming into the libraries in the first half hour of every day than are coming into the libraries at the end of the day. As can be seen, there are peak times and quieter times throughout the day. The numbers too, of people remaining in the library until closing time are less than earlier in the day.      

11.     Each of the libraries reports that many people are waiting outside in the mornings before the doors open Monday – Sunday. Anecdotally, and through monitoring security cameras pre-opening, we have seen and heard of people leaving as they tire of waiting for the doors to open.                                                                                

12.     Most Auckland Libraries open at 9:00am to align better with school and business opening hours. The Hibiscus and Bays libraries differ with a 9:30am start. The proposed 9:00am opening will ensure consistency with the wider library network and better meet the needs of our customers.

13.     East Coast Bays Library would like to trial a late night for one year on Thursdays, closing at 7.00pm for the following reasons:

·    the Leisure Centre has confirmed that Thursday is the busiest night, so this has potential for both services and the community.

·    feedback from the community and customers has shown that Thursday is a good choice for late afternoon and evening events, weekends too are also preferred. It is intended therefore, that the library will offer more of these events for the community with the new and improved spaces available.

·    feedback from the community and customers has shown that a late night during the week offers an option for customers who work away from the area to visit, rather than waiting until the weekend.

Tātaritanga me ngā tohutohu

Analysis and advice

 

Table 1 - Current and proposed opening hours for East Coast Bays Library

 

East Coast Bays current and proposed hours

 

Day

Current

Proposed

Monday

9.30 - 5.30pm

9.00 - 5.00pm

Tuesday

9.30 - 6.00pm

9.00 - 5.00pm

Wednesday

9.30 - 6.00pm

9.00 - 5.00pm

Thursday

9.30 - 6.00pm

9.00 - 7.00pm

Friday

9.30 - 6.00pm

9.00 - 5.00pm

Saturday

10.00 – 5.00pm 

9.30 - 4.30pm

Sunday

10.00 – 5.00pm 

9.30 - 4.30pm

 

Table 2- Current and Proposed hours for Ōrewa and Whangaparāoa Libraries

 

Ōrewa and Whangaparāoa current and proposed hours

 

Day

Current

Proposed

Monday

9.30 - 5.30pm

9.00 - 5.00pm

Tuesday

9.30 - 5.30pm

9.00 - 5.00pm

Wednesday

9.30 - 5.30pm

9.00 - 5.00pm

Thursday

9.30 - 5.30pm

9.00 - 5.00pm

Friday

9.30 - 5.30pm

9.00 - 5.00pm

Saturday

10.00 - 4.00pm

9.30 - 3.30pm

Sunday

10.00 - 4.00pm

9:30 - 3.30pm

 

14.     Each library will retain the current number of standard opening hours as approved through the Long-Term Plan process in 2015 for all of Auckland’s libraries.

Ōrewa and Whangaparāoa Libraries

52 hours per week

East Coast Bays                 

56 hours per week

 

15.     The additional four hours at East Coast Bays Library are to be utilised on weekends and with the addition of the one late night.

16.     Staff numbers at all three libraries will remain the same as will levels of service.

17.     Customers will be advised of the changes via a number of channels, including the Auckland Libraries website, social and print media.

18.     Signage for hours of opening at all three libraries will also be changed.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19.     As the overall service levels will not be markedly changing, there will not be any noticeable climate impact.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.     Feedback and agreement have been sought from Community Facilities in respect to possible changes to opening hours. Operational matters such as informing maintenance contractors, cleaners and security access will be part of the planning required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21.     Amending the hours will better meet the needs of the majority of library customers.

22.     A trial of one late night a week in East Coast Bays Library is intended to broaden options for customers, making services available for those who work away from the area and for those who want an alternative to weekend hours.

23.     The local board and customers can be assured that verifiable data is being used to inform the proposed changes.

24.     Decision makers and customers can be assured that responding to feedback and requests from the community has been used to inform the proposed changes

Tauākī whakaaweawe Māori

Māori impact statement

25.     There are no known impacts on Maori based on these proposed changes. 

Ngā ritenga ā-pūtea

Financial implications

26.     There are no known financial implications to the proposed changes.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     There are no known risks, currently.

Ngā koringa ā-muri

Next steps

28.     If the changes to opening hours are approved, a communication plan will be developed.

29.     This will include communication via the Auckland Libraries website and other social media channels to update the public.

30.     Notices for customers and in-house displays will be in place at all three libraries with as much notice as possible to ensure the public is well informed.

31.     The opening hour signage will be updated across the three sites.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Customer Visitor Data

93

     

Ngā kaihaina

Signatories

Author

Megan Grimshaw-Jones – Connected Communities Lead & Coach

Authorisers

Darryl Soljan - Manager Customer Experience - North & West Libraries

Mirla Edmundson - General Manager Connected Communities

 


Hibiscus and Bays Local Board

16 September 2021

 

 

PDF Creator

PDF Creator


Hibiscus and Bays Local Board

16 September 2021

 

 

Public feedback on proposal to make a new Public Trading Events and Filming Bylaw 2022

File No.: CP2021/12966

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board views on how the Bylaw Panel should address matters raised in public feedback to the proposed new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui / Auckland Council Public Trading, Events and Filming Bylaw 2022, before a final decision is made.

Whakarāpopototanga matua

Executive summary

2.       To enable the local board to provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal, staff have summarised the feedback and provided a structure for deliberations.

3.       The proposal helps to minimise safety risks, nuisance, and the misuse of council-controlled public places (for example footpaths, local parks and civic spaces) by continuing to regulate trading, events and filming activities.

4.       Council received responses from 75 people and organisations at the close of feedback on 16 July 2021. All feedback is summarised into the following topics:

Topic

Description

Proposal 1

Continue to regulate trading, events and filming in a similar way to the current Bylaw.

Proposal 2

Clarify the need for rental micromobility devices to be approved under their own licence instead of a mobile shop licence as they currently are.

Proposal 3

Clarify which activities require an approval, don’t require an approval as long as certain conditions are met, and are not addressed in the Bylaw.

Proposal 4

Update the title, structure, format, definitions, and wording to ensure that a new bylaw is easier to read, understand and comply with.

Other

Other bylaw-related matters raised in public feedback and other additional matters.

5.       Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal, and if it wishes, present those views to the Bylaw Panel. Taking this approach will assist the Panel and Governing Body to decide whether to adopt the proposal.

6.       There is a reputational risk that feedback from the local board area is from a limited group of people and organisations and does not reflect the views of the whole community. This report mitigates this risk by providing local boards with a summary of all public feedback.

7.       The Bylaw Panel will consider all local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body on 20 October 2021. The Governing Body will make a final decision in November 2021.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      receive public feedback on the proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 in this agenda report

b)      provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal in recommendation (a) to assist the Bylaw Panel in its deliberations

c)      appoint one or more local board members to present the views in (b) to the Bylaw Panel on 19 October 2021

d)      delegate authority to the local board chair to appoint replacement(s) to the persons in (c) should an appointed member be unable to present to the Bylaw Panel on 19 October 2021.

Horopaki

Context

Bylaw regulates trading, events and filming in council-controlled public places

8.       The current Auckland Council Trading and Events in Public Places Bylaw 2015 / Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Hokohoko, Whakahaerenga i ngā Wāhi Tūmatanui 2015 seeks to protect public safety, minimise nuisance and misuse of council-controlled public places caused by trading activities, events and filming.

9.       The rules are enforced by the Licensing and Regulatory Compliance Unit using a graduated compliance model (information, education, and enforcement).

10.     The current Bylaw is one part of a wider regulatory framework that includes the:

·    Reserves Act 1997, Resource Management Act 1991, Food Act 2014, Road User Rule 2004, Trespass Act 1980, Fair Trading Act 1986, Customer Guarantees Act 1993, Electricity (Safety) Regulations 2010 and Auckland Unitary Plan

·    Auckland Council Public Safety and Nuisance Bylaw 2013, Signage Bylaw 2015, Alcohol Control Bylaw 2014 and Waste Management and Minimisitaion Bylaw 2019

·    Auckland Transport Trading and Events in Public Places Bylaw 2015.

11.     The current Bylaw will expire on 26 February 2022 and council must adopt a new bylaw before that date to avoid a regulatory gap.

Council proposed a new bylaw for public feedback

12.     On 27 May 2021, the Governing Body adopted a proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui / Auckland Council Public Trading, Events and Filming Bylaw 2022 (Bylaw) for public consultation (GB/2021/51).

13.     The proposal arose from a statutory review of the Auckland Council Trading and Events in Public Places Bylaw 2015 (see figure below).

14.     The proposal helps to minimise safety risks, nuisance and the misuse of council-controlled public places (for example, in local parks, reserves and civic spaces) by:

·    continuing to regulate trading, events and filming in a similar way to the current Bylaw

·    clarifying the need for rental micromobility devices to be approved under their own licence instead of a mobile shop licence as they currently are

·    clarifying which activities require an approval, don’t require an approval as long as certain conditions are met, and are not addressed in the Bylaw

·    updating the title, structure, format, definitions, and wording to ensure that a new bylaw is easier to read, understand and comply with.

15.     The proposal was publicly notified for feedback from 8 June until 16 July 2021. During that period, council received feedback from 59 people and 16 organisations. In addition, the ‘AK Have Your Say’ webpage received 525 hits.[4]

The local board has an opportunity to provide views on public feedback

16.     The local board now has an opportunity to provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal before a final decision is made.

17.     Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 19 October 2021.

18.     The nature of the local board views are at the discretion of the local board but must remain within the scope of the proposal and public feedback. For example, the local board could:

·   indicate support for matters raised in public feedback by people from the local board area

·   recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the local board area supports the proposal

19.     A total of three people and two organisations from the local board area provided feedback to the proposal. There was a majority support for Proposals One, Three and Four and limited support for Proposal Two. Proposals One, Three and Four had similar support to the totals from all people who provided feedback while Proposal Two had less.

Support of proposal in the local board area

Proposal

Total support from local board area

Total support from people across Auckland

1:        Continue to regulate trading, events and filming in a similar way to the current Bylaw.

67 per cent support

33 per cent ‘other’

66 per cent

(40/61 submitters)

2:        Clarify the need for rental micromobility devices to be approved under their own licence instead of a mobile shop licence as they currently are.

33 per cent support

33 per cent opposed

33 per cent ‘other’

74 per cent

(46/62 submitters)

3:        Clarify which activities require an approval, don’t require an approval as long as certain conditions are met, and are not addressed in the Bylaw.

67 per cent support

33 per cent ‘other’

75 per cent

(44/59 submitters)

4:        Update the title, structure, format, definitions, and wording to ensure that a new bylaw is easier to read, understand and comply with.

67 per cent support

33 per cent ‘other’

83 per cent

(48/58 submitters)

20.     Key themes from feedback from people and organisations in the local board area are consistent with key themes from all public feedback. For example, that the proposal:

·    should encourage better enforcement of the rules

·    addresses the health and safety risks of rental micromobility devices

·    supports the use of lay rules and wording.

21.     The full proposal can be viewed in the link. Attachment A to the agenda report contains a draft Bylaw Panel deliberations report which includes a summary of all public feedback. Attachment B to the agenda report contains a copy of all public feedback related to the local board area.

Staff recommend the local board provide its views on public feedback

22.     Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback by resolution, and if it wishes, present those views to the Bylaw Panel on 19 October 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23.     There are no implications for climate change arising from decisions sought in this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     The proposal impacts the operation of several council departments and council-controlled organisations. This includes Auckland Council’s Licensing and Regulatory Compliance Unit, Events in Regional Service Planning, Investment and Partnerships Unit, Alcohol Licensing and Environmental Health Unit, Auckland Unlimited (previously known as Auckland Tourism, Events and Economic Development), and Screen Auckland. These teams are aware of the impacts of the proposal and their implementation role.

25.     The proposal may also impact the Auckland Transport Trading and Events in Public Places Bylaw 2015. Auckland Transport is aware of the proposal. Auckland Transport has also made council aware of Auckland Transport’s review of its bylaw.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26.     The proposed new bylaw impacts on local governance as it regulates trading, event and filming activities in council-controlled public places, for example local parks.

27.     Local boards views were sought on a draft proposal in April 2021. The draft was supported in full by 13 local boards and with suggested changes by eight local boards.

28.     A summary of local board views and changes made to the proposal can be viewed in the link to the 11 May 2021 Regulatory Committee agenda, page 191 (Attachment B to Item 12).

29.     This report provides an opportunity to give local board views on how the Bylaw Panel should address matters raised in public feedback to the proposal, before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

30.     Māori have strong bonds to the land as kaitiaki. The proposal supports the Independent Māori Statutory Board Plan for Tāmaki Makaurau by minimising the misuse of council-controlled public places and facilitating opportunities for Māori business owners.

31.     The proposed rules for trading, events and filming in council-controlled public places apply to activities undertaken by Māori, particularly major or international events.

32.     Mana whenua and mataawaka were notified of the proposal and given the opportunity to provide feedback through face-to-face meetings, in writing, online and in-person.

33.     Those submitters who identified as Māori supported Proposals One, Three and Four which is consistent with the overall percentage of the Auckland-wide feedback. Comments included that the proposed regulation seems sensible and provides appropriate balance between mitigating risks and enabling businesses to operate. While the support for Proposal Two was split, submitters agreed that rental micromobility should remain regulated.

Ngā ritenga ā-pūtea

Financial implications

34.     There are no financial implications arising from decisions sought in this report. Costs associated with the special consultative procedure will be met within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35.    The following risks have been identified:

If...

Then...

Mitigation

The feedback from the local board area is from a limited group of people and organisations.

The feedback may not reflect the views of the whole community.

This risk is mitigated by providing local boards with a summary of all public feedback.

Ngā koringa ā-muri

Next steps

36.     On 20 October 2021, the Bylaw Panel will consider all formal local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body. The Governing Body will make a final decision in November 2021 (refer to the ‘Process to make the new Public Trading, Events and Filming Bylaw 2022’ diagram in Context).

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Bylaw Panel Deliberations Report (Under Separate Cover)

 

b

Public feedback from people in the Hibiscus and Bays Local Board area (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Sam Bunge - Policy Advisor

Authorisers

Paul Wilson - Senior Policy Manager

Lesley Jenkins - Local Area Manager

 


Hibiscus and Bays Local Board

16 September 2021

 

 

Public feedback on proposal to amend the Animal Management Bylaw 2015

File No.: CP2021/12943

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board views on how the Bylaw Panel should address matters raised in public feedback to a proposal to amend Auckland Council’s Animal Management Bylaw 2015 and associated controls about animals before a final decision is made.

Whakarāpopototanga matua

Executive summary

2.       To enable the local board to provide its views on how the Bylaw Panel should address matters raised in public feedback to a proposal to amend the Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Tiaki Kararehe / Auckland Council Animal Management Bylaw 2015 and associated controls, staff have prepared feedback summary and deliberation reports.

3.       The proposal seeks to improve the current Bylaw and controls to better minimise animal-related risks to public health and safety, nuisance, offensive behaviour, and misuse of council-controlled public places.

4.       Council received responses from 189 people and organisations at the close of feedback on 16 July 2021. All feedback is summarised by proposal and other matters as following:

Topic

Description

Proposal 1

Require an approval to keep more than two standard beehives on urban premises with a land area of less than 2000 square metres (no approval currently required).

Proposal 2

Incorporate rules from another bylaw about the feeding of animals on private property.

Proposal 3

Update the definitions, structure, format and wording of the Bylaw and controls.

Other

Other bylaw-related matters raised in public feedback and other additional matters.

5.       Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal, and if it wishes, present those views to the Panel. Taking this approach will assist the Panel and Governing Body to decide whether to adopt the proposal.

6.       There is a reputational risk that the feedback from the local board area is from a limited group of people and does not reflect the views of the whole community. This report mitigates this risk by providing local boards with a summary of all public feedback.

7.       The Bylaw Panel will consider all local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body on 29 October 2021. The Governing Body will make a final decision in November 2021.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      receive the public feedback on the proposal to amend Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Tiaki Kararehe 2015 / Auckland Council Animal Management Bylaw 2015 and associated controls in this agenda report

b)      provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal in recommendation (a) to assist the Bylaw Panel in its deliberations

c)      appoint one or more local board members to present the views in b) to the Bylaw Panel on 29 October 2021

d)      delegate authority to the local board chair to appoint replacement(s) to the persons in c) should an appointed member be unable to present to the Bylaw Panel on 29 October 2021.

Horopaki

Context

The Animal Management Bylaw enables council to regulate the keeping of animals

8.       Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Tiaki Kararehe 2015 / the Auckland Council Animal Management Bylaw 2015 (Bylaw) and associated controls (controls) seek to minimise animal-related risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places.

9.       The rules are enforced by the Licensing and Regulatory Compliance unit using a graduated compliance model (information, education, and enforcement).

10.     The Bylaw and controls are one part of a wider regulatory framework, including the:

·    Animal Products Act 1999 and Animal Welfare Act 1999 for animal welfare

·    Resource Management Act 1991 and Biosecurity Act 1993 to protect the environment

·    Dog Control Act 1996 and Auckland Council Dog Management Bylaw 2019 for the care and control of dogs.

Council proposed amendments to improve the Bylaw for public feedback

11.     On 27 May 2021, the Governing Body adopted a proposal to improve the Bylaw and controls for public consultation (Item 11, GB/2021/50).

12.     The proposal arose from a statutory review of the Bylaw (see figure below).

13.     The proposal seeks to better regulate the keeping of animals by:

·    requiring an approval to keep more than two standard beehives on urban premises with a land area of less than 2000 square metres (no approval currently required)

·    incorporating rules from another bylaw about the feeding of animals on private property

·    updating the definitions, structure, format and wording of the Bylaw and controls to make them easier to read and understand.

14.     The proposal was publicly notified for feedback from 8 June until 16 July 2021. During that period, council received feedback from 177 people and 12 organisations.

The local board has an opportunity to provide views on public feedback

15.     The local board now has an opportunity to provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal before a final decision is made.

16.     Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 29 October 2021.

17.     The nature of the local board views are at the discretion of the local board but must remain within the scope of the proposal and public feedback. For example, the local board could:

·    indicate support for matters raised in public feedback by people from the local board area

·    recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the local board area partly supports the proposal

18.     A total of ten people from the local board area provided feedback to the proposal via online and email feedback.

·    for Proposal One, there was majority opposition from the local board area, with more opposition than the total opposition from all people who provided feedback

·    for Proposals Two and Three, there was majority support from the local board area, similar to the total support from all people who provided feedback.

Support of proposal in the local board area

Topic

Local board area feedback

Auckland-wide feedback

1:        Require an approval to keep more than two standard beehives on urban premises with a land area of less than 2000 square metres (no approval currently required).

30 per cent support

10 per cent opposed (want more rules)

50 per cent opposed (want less rules)

10 per cent ‘other’

0 per cent no response

34 per cent support

6 per cent oppose (want more rules)

48 per cent oppose (want less rules)

10 per cent ‘other’

2 per cent no response

2:        Incorporate rules from another bylaw about the feeding of animals on private property.

90 per cent support

10 per cent opposed

0 per cent ‘other’

0 per cent no response

62 per cent support

15 per cent oppose

12 per cent ‘other’

11 per cent no response

3:        Update the definitions, structure, format and wording of the Bylaw and controls.

70 per cent support

20 per cent opposed

10 per cent ‘other’

0 per cent no response

64 per cent support

10 per cent opposed

15 per cent ‘other’

11 per cent no response

 

19.     Key themes from feedback from people in the local board area are consistent with key themes from all public feedback. For example, that the proposal should:

·    allow more hives than the currently proposed two

·    maintain current rules

·    change the definition of ‘beehive’.

20.     The full proposal can be viewed in the link. Attachment A of this report contains a draft Bylaw Panel deliberations report which includes a summary of all public feedback. Attachment B contains a copy of all public feedback related to the local board area.

Staff recommend the local board provide its views on public feedback

21.     Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback by resolution, and if it wishes, present those views to the Bylaw Panel on 29 October 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22.     There are no implications for climate change arising from decisions sought in this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     The proposal impacts council’s Licensing and Regulatory Compliance team who implement the Bylaw. The unit is aware of the impacts of the proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.     The Bylaw is important to local boards as a topic of high community interest.

25.     Local board views were sought on a draft proposal in March and April 2021. The draft was supported in full by 13 local boards and with suggested changes by seven local boards. One local board opposed the proposal for public consultation.

26.     A summary of local board views and changes made to the proposal can be viewed in the link to the 11 May 2021 Regulatory Committee agenda (Attachment B to Item 11, page 101).

27.     This report provides an opportunity for local boards to provide views on how the Bylaw Panel should address matters raised in public feedback to the proposal, before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

28.     The Bylaw has significance to Māori as kaitiaki of Papatūānuku.The proposal supports the key direction of kaitiakitanga in the Independent Māori Statutory Board Māori Plan for Tāmaki Makaurau by minimising the misuse of council-controlled public places.

29.     The proposed amended bylaw also supports the Independent Māori Statutory Board’s Schedule of Issues of Significance by clarifying how the Bylaw applies to Māori and papakāinga. For example, the proposal clarifies that limits on the ownership of animals in urban areas do not apply to papakāinga within the Māori Purpose Zone of the Auckland Council Unitary Plan.

30.     Mana whenua and mataawaka were notified of the proposal and given the opportunity to provide feedback through face-to-face meetings, in writing, online and in-person.

31.     The majority of people identifying as Māori who provided feedback support Proposals Two and Three (consistent with the overall public feedback). The majority of people identifying as Māori who provided feedback opposed Proposal One (consistent with the overall public feedback).

Ngā ritenga ā-pūtea

Financial implications

32.     There are no financial implications arising from decisions sought in this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     The following risk has been identified:

If...

Then...

Mitigation

The feedback from the local board area is from a limited group of people.

The feedback may not reflect the views of the whole community.

This risk is mitigated by providing local boards with a summary of all public feedback.

 

 

 

Ngā koringa ā-muri

Next steps

34.     On 29 October 2021 the Bylaw Panel will consider all formal local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body. The Governing Body will make a final decision in November 2021 (refer to the ‘Process to amend the Animal Management Bylaw 2015’ diagram in Context).

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Bylaw Panel deliberations report (Under Separate Cover)

 

b

Public feedback from people in the Hibiscus and Bays Local Board area (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Saralee Gore - Policy Advisor

Authorisers

Paul Wilson - Senior Policy Manager

Lesley Jenkins - Local Area Manager

 


Hibiscus and Bays Local Board

16 September 2021

 

 

Public feedback on proposal to amend the Water Supply and Wastewater Network Bylaw 2015

File No.: CP2021/13321

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board views on how the Bylaw Panel should address matters raised in public feedback to the proposed amendments to the Te Kaunihera o Tāmaki Makaurau Ture ā Rohe Whakarato Wai me te Pae Kōtuitui Wai Para / Auckland Council Water Supply and Wastewater Network Bylaw 2015, before a final decision is made.

Whakarāpopototanga matua

Executive summary

2.       To enable the local board to provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal, staff have summarised the feedback and provided a structure for deliberations.

3.       The proposal helps to protect the water and water networks from damage, misuse and interference and assist in the provision of reliable, safe and efficient water and wastewater services in Auckland.

4.       Council received responses from 46 people and organisations at the close of feedback on 16 July 2021. All feedback is summarised into the following topics:

Topic

Description

Proposal 1

To further define the rules regarding unauthorised taking of water from the water supply network

Proposal 2

To further define the rules regarding unauthorised discharges to the wastewater network

Proposal 3

Clarification of linkages to other legislation, bylaws and other documentation

Other

Other bylaw-related matters raised in public feedback and other additional matters

5.       Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal and, if it wishes, present those views to the Bylaw Panel. Taking this approach will assist the panel and Governing Body to decide whether to adopt the proposal.

6.       There is a reputational risk that feedback from the local board area is from a limited group of people and organisations and does not reflect the views of the whole community. This report mitigates this risk by providing local boards with a summary of all public feedback.

7.       The Bylaw Panel will consider all local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body on 5 November 2021. The Governing Body will make a final decision in November 2021.


 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      receive public feedback on the proposal to amend the Te Kaunihera o Tāmaki Makaurau Ture ā Rohe Whakarato Wai me te Pae Kōtuitui Wai Para / Auckland Council Water Supply and Wastewater Network Bylaw 2015 in this agenda report

b)      provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal in recommendation a) to assist the Bylaw Panel in its deliberations

c)      appoint one or more local board members to present the views in b) to the Bylaw Panel on 5 November 2021

d)      delegate authority to the local board chair to appoint replacement(s) to the persons in c) should an appointed member be unable to present to the Bylaw Panel on 5 November 2021.

Horopaki

Context

Bylaw protects the water supply and wastewater networks

8.       The Governing Body adopted the Ture ā Rohe Whakarato Wai me te Pae Kōtuitui Wai Para 2015 / Water Supply and Wastewater Network Bylaw 2015 on 25 June 2015 (resolution number GB/2015/62). This Auckland Council bylaw is administered by Watercare Services Limited.

9.       This bylaw seeks to protect the water supply and wastewater networks by:

·        requiring authorisation from Watercare to connect to or disconnect from the water supply or wastewater network and enabling Watercare to refuse connections where there is insufficient network capacity

·        ensuring appropriate standards for any new infrastructure under Watercare's control

·        protecting the quality of the water supply and prohibiting illegal use from hydrants

·        managing work near the water supply and wastewater network to protect it from damage

·        allowing for restricting the water supply to maintain enough drinking water in the event of drought or other emergency

·        managing inflows and illegal dumping of material into the wastewater network to avoid wastewater overflows.

10.     The bylaw is one part of a wider regulatory framework. Issues related to access to private property are addressed under the Local Government Act 2002 while those related to the compliance with water quality are addressed under the Health Act 1956.

11.     In addition, uniquely to Auckland, Watercare has a contractual relationship with its customers. This enables the bylaw to focus on matters relating to the impact of household and businesses’ behaviours on the public assets, while the customer contract addresses the rights and obligations for each customer’s water and wastewater connection.

Council proposed amendments to the bylaw for public feedback

12.     On 25 February 2021, the Governing Body adopted a proposal to make amendments to the Water Supply and Wastewater Network Bylaw for public consultation (resolution number GB/2021/11).

13.     The proposal arose from a statutory review of the Water and Wastewater Network Bylaw 2015 (see figure below).

14.     The proposal helps to clarify and further define the rules in the bylaw by clarifying:

·        the rules around the unauthorised taking of water from the water supply network

·        the definitions around unauthorised discharges to the wastewater network

·        linkages with other bylaws and documentation.

15.     The proposal was publicly notified for feedback from 8 June until 16 July 2021. During that period, council received feedback from 43 people and three organisations. In addition, the ‘AK Have Your Say’ webpage received 396 hits.[5]

Process to amend Water Supply and Wastewater Network Bylaw 2015

Graphical user interface, text, application, chat or text message

Description automatically generated

The local board has an opportunity to provide views on public feedback

16.     The local board now has an opportunity to provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal before a final decision is made.

17.     Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 5 November 2021.

18.     The nature of the local board views is at the discretion of the local board but must remain within the scope of the proposal and public feedback. For example, the local board could:

·        indicate support for matters raised in public feedback by people from the local board area

·        recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the local board area

19.     No public feedback was received from the Hibiscus and Bays Local Board area. There was majority support for proposals 1, 2 and 3 from all people who provided feedback across the Auckland region, as outlined in the following table:


 

Support of proposal in the Auckland region

Topic

Total support from people across Auckland

1:     To further define the rules regarding unauthorised taking of water from the network

70 per cent

2:     To further define the rules regarding unauthorised discharges to the wastewater network

79 per cent

3:     Clarification of linkages to other legislation, bylaws and documentation

76 per cent

21.     The full proposal can be viewed in the link provided. Attachment A of this report contains a draft Bylaw Panel deliberations report which includes a summary of all public feedback.

Staff recommend the local board provide its views on public feedback

22.     Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback by resolution and, if it wishes, present those views to the Bylaw Panel on 5 November 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23.     There are no implications for climate change arising from decisions sought in this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     The bylaw impacts the operations of many Watercare teams in charge of the operations and the planning of water sources and water and wastewater networks. It also impacts some Auckland Council teams involved in compliance and stormwater management. Relevant staff are aware of the impacts of the proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25.     Local board members were invited to give feedback on the bylaw in December 2019. This included an offer by staff to present workshops to interested local boards at their meetings.

26.     Communication was received from one local board in relation to wastewater overflows, a matter unrelated to bylaw and already covered by the Resource Management Act 1991.

27.     This low interest in the bylaw review is consistent with the Auckland Council’s classification of the bylaw as ‘low impact and low interest to local boards’ under the agreed principles and processes for Local Board Involvement in Regional Policy, Plans and Bylaws 2019.

28.     An update on the findings and options stages were included in Watercare’s local board communications in June 2020.

29.     This report provides an opportunity to give local board views on how the Bylaw Panel should address matters raised in public feedback to the proposal before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

30.     The bylaw contributes to the Māori plan’s key directions and aspirations of Manaakitanga (Improve Quality of Life ‘Satisfaction with our environments and standard of living’) and Kaitiakitanga (Ensure Sustainable Futures ‘lntergenerational Reciprocity’) by ensuring the public water supply and wastewater network is future-proofed and not contaminated or damaged, which would be detrimental to the people and the natural environment.

31.     Input by mana whenua was sought at a special hui of the Mana Whenua Kaitiaki Forum in January 2020. The main concerns related to environmental issues beyond the bylaw scope, such as archaeological sites and clarifications of asset ownership and responsibilities.

32.     Staff sought input by mana whenua on the proposed options in June 2020. A meeting with the chairperson of the Mana Whenua Kaitiaki Forum confirmed his support for the direction taken and recommended a written update at the June 2020 forum to carry on the engagement.

33.     Watercare staff presented an update of the bylaw review process to the Mana Whenua Kaitiaki Forum in mid-October 2020.

34.     Those respondents who identified as Māori during the public consultation were all generally supportive of the three proposals.

Ngā ritenga ā-pūtea

Financial implications

35.     There are no financial implications arising from decisions sought in this report. Costs associated with the special consultative procedure will be met within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36.     The following risks have been identified:

If...

Then...

Mitigation

The feedback from the local board area is from a limited group of people and organisations

The feedback may not reflect the views of the whole community

This risk is mitigated by providing local boards with a summary of all public feedback

Ngā koringa ā-muri

Next steps

37.     On 5 November 2021, the Bylaw Panel will consider all formal local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body. The Governing Body will make a final decision in February 2022 (refer to the ‘Process to make the amend the Water and Wastewater Network Bylaw 2015’ diagram in the ‘Context’ section of this report).

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Bylaw Panel Deliberations Report

113

Ngā kaihaina

Signatories

Author

Sharon Danks – Operations Delivery Manager – Watercare

Authorisers

Mark Bourne – Chief Operations Officer – Watercare

Louise Mason – General Manager - Local Board Services

 


Hibiscus and Bays Local Board

16 September 2021

 

 

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Hibiscus and Bays Local Board

16 September 2021

 

 

Local board feedback on the kerbside refuse charging mechanism policy review

File No.: CP2021/13420

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek formal feedback on the kerbside refuse charging model policy review, and whether the local board would support an introduction of a food scraps collection service within additional urban areas and future urban areas.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council is currently committed to expanding the pay-as-you-throw (PAYT) funding model for kerbside refuse collection across the Auckland region. This reflects the policy within our Waste Management and Minimisation Plan 2018 to provide consistent waste services across the region.

3.       This would involve moving the legacy Auckland City Council and Manukau City Council areas away from a rates-funded service to a PAYT funding model.

4.       Before this shift is implemented, Waste Solutions is reviewing the evidence to support the decision to move these areas to a PAYT model to assess whether PAYT is still the best solution for achieving the objectives of the Waste Management and Minimisation Plan.

5.       Evidence gathered so far is being assessed against three options:

·        all areas pay-as-you-throw (PAYT)

·        keeping a hybrid model (currently, 55 per cent of the region’s refuse collection is rates-funded, 45 per cent PAYT)

·        all areas rates-funded.

6.       The options will have a different impact on each local board area depending on the current service charging mechanism relative to the proposed service change (Attachment A to the agenda report).

7.       A memo was circulated to all local boards on 23 July 2021 (Attachment B to the agenda report) outlining initial conclusions reached through the analysis of evidence gathered to date. This was used as a basis for discussion with local boards at workshops throughout August 2021 to understand their views on the risks and impacts of the potential options within their respective areas.

8.       This report seeks formal feedback from local boards using the template in Attachment C to the agenda report as a guide, to inform the recommendation that staff will present to the Environment and Climate Change Committee on 14 October 2021.

9.       In addition, this report seeks formal feedback from the local board as to whether they would support the extension of the forthcoming food scraps service into further urban areas (shaded in yellow) and future urban areas (shaded in grey) on the map in Attachment D to the agenda report.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      provide feedback on the kerbside refuse charging model policy review.

 

Horopaki

Context

10.     The 2012 Waste Management and Minimisation Plan (WMMP) made provision to move all Auckland households towards a user-pays charging system for refuse collection, known in Auckland as pay-as-you-throw (PAYT). This transition to a consistent regional PAYT refuse service (weekly, changing to fortnightly over time) was confirmed in the WMMP 2018.

11.     The decision was based on:

·        best evidence at the time that this was the most effective way to incentivise diversion from landfill and enable householders to reduce their waste costs

·        the understanding that technology would be available to enable pay-per-lift charging through radio-frequency identification (RFID) chipped bins.

12.     In legacy rates-funded areas, it was decided that the move to PAYT would take effect after the introduction of a food scraps collection service to reduce the financial impact on households.

13.     Since then, more information has become available about the effectiveness of PAYT, particularly in the context of the other complementary services that the council has rolled out. For example, region-wide recycling and the pilot food scraps service are due to be rolled out region-wide from early 2023. Prior to making the change to PAYT, Waste Solutions is reviewing the evidence base for this shift.

14.     In this review, several factors are being assessed, including:

·        the potential effects of each funding model on communities

·        the potential waste minimisation impacts of each funding model

·        the expected cost to implement each funding model taking into account the changing financial circumstances of both ratepayers and council.

15.     To assist with this review, Waste Solutions commissioned independent consultants, Morrison Low, to examine the evidence currently available against the following aspects of the refuse collection service and its impact on the council, customers and the environment:

·        waste minimisation

·        cost effectiveness

·        reputation

·        technology

·        household responsibility / accountability

·       access / equity

·       downstream impacts on the collections industry

·       climate change

·       amenity

·       health and safety.

16.     Evidence gathered so far is being assessed against three options:

·        all areas PAYT

·        keeping a hybrid model (currently 55 per cent rates funded, 45 per cent PAYT)

·        all areas rates funded.   

Tātaritanga me ngā tohutohu

Analysis and advice

17.     Currently, 55 per cent of Auckland households (legacy Auckland City and Manukau City) are provided with a rates-funded refuse service, with the remaining 45 per cent (legacy Franklin, Waitākere, Papakura and North Shore City Council) on a PAYT service provided by either the council or a private operator. There is no council refuse collection service in legacy Rodney but under current policy, there is a commitment to provide a PAYT service in the future. See Attachment A for a breakdown of council refuse collection services by local board area.

18.     Detailed analysis and advice were provided to local boards in a memo dated 23 July 2021 (Attachment B).  This memo was marked confidential, but the need for confidentiality has now lapsed.

Conclusions on key issues

19.     Aotearoa/New Zealand is unique in having side-by-side competition between private and council services in the residential refuse collection market. This impacts the way PAYT operates and introduces a number of challenges not experienced overseas.

20.     Financial modelling currently indicates that PAYT is less cost-effective for the council than rates-funded solutions because of more complex systems, duplication of workloads by multiple suppliers and the council’s need to offer the service to properties across the entire region.

21.     Evidence from overseas found only a very weak link between marginal pricing changes and change in refuse quantities. This is consistent with a 2021 examination of refuse tonnages which found no clear evidence that PAYT areas of Auckland produce less refuse per capita than rates-funded areas.

22.     The current price in Auckland does not appear to be a sufficient economic driver to motivate behaviour change in households.

23.     International evidence indicates the greatest waste minimisation is achieved through providing easy access to services that divert waste away from landfill (such as the recycling and food scraps collection services), good community education programmes, and reduced access to refuse volume to encourage use of the diversion services.

Extension of the planned food scraps collection service (Hibiscus and Bays and Rodney)

24.     In accordance with the Waste Management and Minimisation Plan 2018, a food scraps collection service will be introduced in urban Auckland. This service has been delayed due to COVID-19-related supply issues but is now scheduled to start in 2023.

25.     The attached map (Attachment D) shows in green the areas that are currently scheduled to receive a food scraps service. This represents the contiguous urban area at the time the policy was agreed. A targeted rate will be charged to all properties within the green shaded areas once the service is in place.

26.     As discussed in the August 2021 local board workshop with Waste Solutions staff, there is the option of extending the food scraps service to residents in other existing urban areas (marked in yellow) and future urban areas (marked in grey). Staff are keen to understand whether the Hibiscus and Bays and Rodney Local Boards feel there is interest from residents in receiving the food scraps service within these additional areas so that they can plan for the required size of service. Due to the long lead times for collection vehicles at present, a late opt-in is unlikely to be feasible.

27.     If the local boards indicate that there would be interest, these areas will be included within the Annual Plan 2022/2023 consultation process for introduction of a targeted rate for food scraps.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28.     Enhancing access to diversion and resource recovery, along with optimising efficiencies around collecting refuse at the kerbside, presents opportunities to mitigate greenhouse gas emissions directly. For example, through the reduction of vehicle movements and diversion of organic material from landfill, and indirectly by encouraging better resource use.

29.     Therefore, considerations to take into account when assessing options include the opportunities to minimise both direct and immediate impacts on greenhouse gas emissions, for example: 

·        Emissions can be mitigated where the council retains greater control over household behaviour and container size (larger customer base) to drive higher participation rates from households in the weekly food scraps service which is critical to reducing methane emissions from landfill

·        Emissions can be mitigated by choosing the option that will bring efficiencies to vehicle servicing routes. This includes reducing duplication of refuse collectors operating side-by-side in the same areas of Auckland.

30.     The rates-funded option provides the opportunity to reduce total truck kilometres travelled from a sole supplier, the ability to specify the truck requirement through the procurement process and efficiencies in route design.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31.     This review is about the way in which council charges for domestic kerbside rubbish collections and so views have not been sought from the wider council family.

32.     Similarly, views from the wider council family have not been sought on the request for a view on the inclusion of additional households to the food scraps collection service.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33.     Local boards provided feedback through the Waste Management and Minimisation Plan 2018 development process. All local boards supported the proposed WMMP. Only Devonport-Takapuna, Manurewa, Ōrākei and Papakura Local Boards expressed views on refuse charging mechanisms within their responses.

34.     Staff provided a detailed memo to all local boards on 23 July 2021 outlining the early findings of the review, acknowledging that detailed works on costs and equity were still being completed.

35.     Staff attended workshops with local boards between 29 July and 24 August 2021 to present on the key points of the review and seek views on the current refuse collection services. Informal feedback was noted during these workshops.

36.     This report seeks formal feedback from the local board using the template provided in Attachment C to inform the recommendation to the Environment and Climate Change Committee on 14 October 2021.

Tauākī whakaaweawe Māori

Māori impact statement

37.     Mana whenua and mataawaka were engaged in the development of the 2018 Waste Management and Minimisation Plan and identified priority actions for Māori.

38.     The council partners with Para Kore ki Tāmaki – a Māori-developed and implemented programme that integrates mātauranga Māori and zero waste principles and practices to support marae, Māori organisations, Kura Kaupapa Māori and Kōhanga Reo to divert significant quantities of recycling and organic waste from landfill.

39.     Staff outlined the purpose of the review and early findings to the Infrastructure and Environmental Services Mana Whenua Kaitiaki Regional Hui on 9 July 2021 and then at a Regional Projects Workshop on 20 July 2021. Members of the forum receiving the presentation raised concerns that poorer communities had fewer choices in relation to controlling their waste production. Staff acknowledged that this was recognised by Waste Solutions and that multiple approaches are needed, including advocacy to central government on phasing out hard-to-recycle plastics and the introduction of product stewardship schemes.

40.     Staff are also working with specialist community facilitators Rākau Tautoko and Waste Solutions community partners to hold targeted focus groups with Māori and Pacific communities during August and September 2021 to seek their views on different refuse collection payment mechanisms. These views will inform the recommendation to the Environment and Climate Change Committee on 14 October 2021.

Ngā ritenga ā-pūtea

Financial implications

41.     In terms of cost-effectiveness, when comparing rates funded with PAYT models, the Morrison Low study concluded that the rates-funded option provides greater cost-effectiveness for the council than both the current hybrid model and the PAYT option due to economies of scale.

42.     This was based on:

·        Cost: results of financial modelling commissioned by the council, using existing parameters and the weekly PAYT service, show that the cost of delivering a rates-funded service is similar, but costs the community significantly less overall when all service costs, including private collection costs, are included

·        Cost sustainability: an estimated variation in cost per pickup based on the number of customers serviced by Auckland Council which shows that the cost of operating the council service increases sharply when the council is servicing less than 30 per cent of the community. At 30 per cent, it is approximately double the cost per pickup compared to 80 per cent.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43.     High level risks are outlined in Table 1 below. More detailed risks and mitigations will be examined as part of the development of options for the Environment and Climate Change Committee throughout September 2021.

Table 1: Kerbside refuse charging policy review high level risks and mitigations

Risk

Mitigation

The perception of unfairness in offering the same service/charge to all households: households that produce large amounts of waste are favoured under the rates-funded model, whereas households that produce less waste are favoured under the PAYT model.

Staff are investigating the cost of offering three different bin sizes (80L/120L/240L) under the rates-funded model to accommodate different households’ needs.

There is no agreement on which charging model works best for the whole of Auckland.

Consideration of a hybrid model will be presented as part of the options analysis to the Environment and Climate Change Committee on 14 October 2021. 

The preferred option costs council more to deliver than the current hybrid option.

Detailed costs will be provided for all three options. These will be presented at workshops with elected members and local board chairs as part of the Annual Budget 2022/23 process. This will include analysis of the cost to the community and an estimate of the cost of failing to meet Auckland’s climate change goals.

Ngā koringa ā-muri

Next steps

44.     Staff are currently engaging with elected members, local boards, industry and community groups prior to developing options and recommendations to take to the Environment and Climate Change Committee for a decision on 14 October 2021.

45.     Local board feedback provided by 28 September will help inform the recommendation and will be included within the report.

46.     In addition to the above, the following studies are currently underway or have recently concluded: 

·        radio-frequency identification (RFID) trial to show whether this service will be able to be operated at scale, with a sufficiently low error rate to be considered feasible in Auckland

·        detailed analysis of costs of all options

·        investigation of the social impacts of the three options.

47.     The results of these studies will conclude the desk-based discovery phase and will inform the final evaluation of options by Morrison Low. This final report will help to inform the recommendation that will be presented to the Environment and Climate Change Committee on 14 October 2021.

48.     If the Environment and Climate Change Committee decide to deviate from the current Waste Management and Minimisation Plan Policy by approving either the rates-funded or hybrid model option, the current proposal is to engage more widely on options through a special consultative procedure as part of the Annual Plan 2022/2023 process.

49.     Local boards will be consulted on the preferred option, which will include a more detailed analysis of the timings of any changes to service during that process.

50.     If the local boards indicate that there would be interest in extending food scraps collections to additional urban areas and future urban areas, these areas will be included within the Annual Plan 2022/2023 consultation process for introduction of a targeted rate for food scraps.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Current refuse services and impact of options by local board area

127

b

Kerbside refuse charging review - memo

129

c

Kerbside refuse charging review - template for local board feedback

137

d

Map showing existing and proposed areas for food scraps collection service

139

     

Ngā kaihaina

Signatories

Author

Sarah Le Claire - Waste Planning Manager

Authorisers

Parul Sood – General Manager – Waste Solutions

Barry Potter - Director - Infrastructure & Environmental Services

Lesley Jenkins – Local Area Manager

Louise Mason – General Manager Local Board Services

 



Hibiscus and Bays Local Board

16 September 2021

 

 

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Hibiscus and Bays Local Board

16 September 2021

 

 

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16 September 2021

 

 

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16 September 2021

 

 

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Hibiscus and Bays Local Board

16 September 2021

 

 

Local board feedback on Auckland Transport's Parking Strategy review

File No.: CP2021/13538

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek feedback from local boards on Auckland Transport’s Parking Strategy review.

Whakarāpopototanga matua

Executive summary

2.       Auckland Transport (AT) is currently reviewing its Parking Strategy (2015). The AT Parking Strategy sets out the objectives, principles and policies relating to AT’s management and supply of parking across Auckland.

3.       Since 2015, there have been numerous changes in the local government setting. These require realignment of policy.

4.       This report gives an overview of the approach being taken to the Parking Strategy review, including how staff are engaging with local boards.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      provide feedback on the review of Auckland Transport’s Parking Strategy by 30 September 2021, ahead of public consultation on the review.

Horopaki

Context

5.       The AT Parking Strategy was developed subsequent to local government amalgamation, bringing together one regional strategy and set of policies for all AT managed parking.[6]

6.       The current strategy was released in 2015 and is provided as Attachment A to the agenda report. The policies cover:

·    management of on-street and off-street parking

·    regulation methods (including pricing)

·    parking permits and coupons

·    comprehensive Parking Management Plans

·    parking for different types of transport

·    event management

·    technology for parking management

·    Park and Ride provision and pricing

·    compliance and enforcement.

7.       The Parking Strategy has worked well over the last seven years. It has led to various changes and successes:

·    business/centre parking areas implemented

·    residential parking schemes rolled out and expanded due to their success and popularity

·    demand-responsive, priced parking implemented successfully, helping to manage parking demand and keep parking spaces turning over and available for customers

·    a consistent approach applied across the region to parking issues, and a transparent approach.

Tātaritanga me ngā tohutohu

Analysis and advice

The AT Parking Strategy needs to be reviewed

8.       Since the AT Parking Strategy was developed in 2015, there have been a number of changes to policy and planning, as well as changes in the Auckland setting. Examples include:

·    adoption of the Auckland Unitary Plan. Development signalled in the Unitary Plan will enable growth that may be difficult to service with public transport, meaning that some new suburbs will rely on car use for access

·    market demand is pushing for more housing provision and density. Development is already showing evidence of less car-parking provision and more issues with car-parking compliance

·    changes to travel behaviour, such as emergence of micro mobility (scooters etc) and the growth of the delivery economy

·    Auckland’s public transport network has matured over time, providing opportunities for further passenger uptake and efficiency related to park and ride management

·    Auckland’s Climate Plan (and coming government strategy) will require changes to the land transport system, including parking

·    of particular relevance is the National Policy Statement on Urban Development (NPS-UD). This guides direction on urban development through district planning. The NPS-UD requires council to remove parking minimum requirements from the Unitary Plan. This means that developments will not be required to provide onsite parking. This will contribute to society and transport becoming less car-centric over time, however, it will lead to increasing pressure on public parking resources, particularly kerbside parking.

Developing a next-generation parking strategy

9.       The overall approach that AT is taking to the review is to:

·    realign the Parking Strategy objectives and outcomes with the central and local government policy and planning context

·    discover and understand key issues for parking through focussed discussions with elected representatives, subject matter experts, industry representatives, partners and stakeholders

·    fill any gaps with new policies (including those focus areas below)

·    re-engage with Aucklanders on parking

·    develop a strategy that is practical to implement.

10.     The review will also focus on three key areas where there is a known need for improvements and updates to policies and guidelines. These include:

·    Park and Ride - planning for growth and provision and managing demand

·    Kerbzone optimisation – developing a framework to manage the space between the kerbside lane and adjacent land uses

·    Comprehensive Parking Management Plans - these are parking management plans for more localised areas - we are reviewing the framework and guidelines to develop these.

What we are asking of local boards

11.     Parking roles and responsibilities provide an important context for understanding how parking is managed and how to have best effect in appealing or advocating for change.

12.     Under the Local Government (Auckland Council) Act 2009, AT is responsible for all parking within the road reserve. AT manages a number of off-street carparking sites on behalf of Council, by delegation. In addition, AT manages Park and Ride sites. Auckland Council owns all underlying land assets.

13.     We have reviewed local board plans, giving us some insight into how parking issues impact each local board area. Common themes are the desire for more Park and Ride and bike parking, as well as managing parking as part of new developments.

14.     The recent Regional Land Transport Plan (RLTP) consultation also received feedback from local boards on the topic of enhancing Park and Ride facilities.

15.     Auckland Transport welcomes further local board discussion and input to the Parking Strategy review. We are keen to hear from local boards, what outcomes we should be aiming for and also what specific issues the strategy should address.

16.     Local board feedback will enable us to shape the draft refresh of the Parking Strategy prior to public consultation.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     Te Tāruke-ā-Tāwhiri:Auckland’s Climate Action will require changes to the land transport system, including parking.

18.     Government strategy and direction will also require changes, particularly the National Policy Statement on Urban Development (NPS-UD) which requires planning decisions to contribute to the development of urban environments that support reductions in greenhouse gas emissions and are resilient to the likely current and future effects of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     Auckland Transport have engaged with key stakeholders and across the Auckland Council family, including with council’s Advisory Panels.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

·    June 2021 - introductory memo to local boards to introduce the Parking Strategy review and approach

·    June 2021 - presentation to the Local Board Chairs’ Forum to introduce the Parking Strategy review and discuss plans for local board engagement

·    August 2021 - workshops with those local boards who elected to have a workshop before public consultation questions, raise ‘pain-points’ and gauge any initial feedback (PowerPoint provided as Attachment B to the agenda report)

·    September 2021 – opportunity to provide formal feedback ahead of public consultation.

Tauākī whakaaweawe Māori

Māori impact statement

22.     We are engaging with the Mana Whenua Kaitiaki Forum to establish how best to incorporate views from Mana Whenua and mataawaka into the review.

Ngā ritenga ā-pūtea

Financial implications

23.     There are no financial implications associated with the local board providing feedback on the review of Auckland Transport’s Parking Strategy.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24.     The direction taken by the updated Parking Strategy will include what levers should be pulled, how far they should be pulled, and how fast.

25.     Lower levels of intervention, undertaken more slowly, will allow more incremental change, and plenty of time for Aucklanders to adapt, but will take longer to achieve the shifts that Auckland needs.

26.     More intervention, implemented more quickly will require significant changes in behaviour but will be a quicker route to the eventual outcome of a city that is less dependent on cars.

27.     Each of these approaches will have their own risks and necessary mitigations.

Ngā koringa ā-muri

Next steps

28.     Feedback from local boards ahead of public consultation is required by 30 September 2021.

29.     Public consultation will take place in October/November 2021. 

30.     Following consultation, all local boards will receive a summary of data and comments received during public consultation.

31.     Those local boards who elected to have their workshop after public consultation have these booked in for February 2022.

32.     Following these workshops, all local boards will have a further opportunity to provide formal feedback.

33.     The final updated Parking Strategy is expected to go to the Planning Committee for adoption in May 2022, after which local boards will be provided with a final copy of the strategy.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Auckland Transport Parking Strategy (2015) (Under Separate Cover)

 

b

Parking Strategy – PowerPoint presentation to local board workshops

147

Ngā kaihaina

Signatories

Author

Kat Ashmead - Senior Advisor - Operations and Policy

Authorisers

Lesley Jenkins – Local Area Manager

Louise Mason – General Manager - Local Board Services

 


Hibiscus and Bays Local Board

16 September 2021

 

 

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Hibiscus and Bays Local Board

16 September 2021

 

 

Two new public road names and two new private road names at 289 West Hoe Heights, Orewa 

File No.: CP2021/12981

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval to name two new public roads and two new private roads, being commonly owned access lots, created by way of a subdivision development known as ‘Halls Farm’ at 289 West Hoe Heights, Orewa undertaken by Orewa Developments Limited.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Road Naming Guidelines set out the requirements and criteria of the Council for proposed road names. These guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3.       On behalf of the developer and applicant, Orewa Developments Limited, agent Brandon Taylor of CKL Limited has proposed the names presented below for consideration by the local board.

4.       The proposed road name options have been assessed against the guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245. The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana Whenua have been consulted in the manner required by the guidelines.

5.       The proposed names for the new roads at 289 West Hoe Heights, Orewa, are:

Road Reference

Applicant’s preferred name

Alternative 1

Alternative 2

Road 1

Faroe Street

Kiitahi Street

Whitehorse Street

Road 2

Beardmore Rise

Tooroa Rise

Glacier Rise

COAL 1

Crux Lane

Atutahi Lane

Octans Lane

COAL 2

Ursa Lane

Ururangi Lane

Centaurus Lane

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      approves names as follows for the two public roads and two private roads for the new subdivision being undertaken by Orewa Developments Ltd at 289 West Hoe Heights, Orewa, in accordance with section 319(1)(j) of the Local Government Act.

i)        Faroe Street                     (Road 1)

ii)       Beardmore Rise               (Road 2)

iii)      Crux Lane                        (Commonly Owned Access Lot 1)

iv)      Ursa Lane                        (Commonly Owned Access Lot 2)

Horopaki

Context

6.       Resource consent reference BUN60345910 (subdivision reference number SUB60345912) was issued in August 2020 for the creation of 12 super lots and the construction of 88 new residential units. A further stage of subdivision provided separate titles for the 88 units, two new public roads and two commonly owned access lots (COAL).

7.       Site and location plans of the development can be found in Attachment A to the agenda report.

8.       In accordance with the standards, any public road or any private way, commonly owned access lots, and right of way, that serve more than five lots generally require a new road name to ensure safe, logical and efficient street numbering.

9.       In this instance both commonly owned access lots require a name because they serve more than five lots each. This can be seen in Attachment A, where the roads requiring a name are highlighted.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The Auckland Council Road Naming Guidelines (the guidelines) set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.  The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

11.     The guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

·     a historical, cultural, or ancestral linkage to an area

·     a particular landscape, environmental or biodiversity theme or feature

·     an existing (or introduced) thematic identity in the area.

12.     Theme: The current theme of the surrounding roads consists of Antarctic/Arctic features and explorers, such as Franheim Crescent and Crozier Place, and also stars/constellations such as Celestial Crescent, Takurua Terrace and Tautoru Avenue.  For this reason, the applicant has chosen names to compliment this existing local theme, as detailed in the table below:

 

Road number

Proposed name

Meaning (as described by applicant)

Road 1

Faroe Street
(applicant’s preference)

The name Faroe has been chosen after the Faroe Islands, an island group located between Iceland and Norway in the north Atlantic Ocean.  The name follows the theme of arctic features, with the nearby Crozier Place (an artic explorer) and Endurance Rise (Antarctic exploring ship name).

Kiitahi Street
(alternative)

Kiitahi was an ancestor of Ngāti Whanaunga for the Ōrewa area who signed the Treaty of Waitangi. This name has been suggested by Ngāti Whanaunga.

Whitehorse Street (alternative)

Whitehorse is the name of a subarctic town located in Yukon, Canada, thus in keeping with the Antarctic/Arctic theme on the surrounding roads.

Road 2

Beardmore Rise
(applicant’s preference)

The name Beardmore has been chosen after the Beardmore Glacier in Antarctica which is one of the largest valley glaciers in the world.

Tooroa Rise
(alternative)

Tooroa is the Te Reo Māori word for the Albatross Bird. This bird is associated with the Southern Ocean region which is in keeping with the local theme.

Glacier Rise
(alternative)

Glacier has been chosen in keeping with the Antarctic/Arctic theme of the surrounding roads.

COAL 1

 

Crux Lane
(applicant’s preference)

Crux is a constellation also known as the southern cross. The name is fitting with the stars and constellations theme of the surrounding roads, with the nearby Celestial Crescent and Takurua Terrace (Te Reo Māori term for the star Sirius).

Atutahi Lane
(alternative)

Atutahi is the Te Reo Māori name for the star Canopus. The name follows the theme of stars and constellations. 

Octans Lane
(alternative)

Octans is a faint constellation located in the southern sky, thus in keeping with the stars and constellations theme of the surrounding roads.

COAL 2

 

Ursa Lane
(applicant’s preference)

The name Ursa has been chosen as Ursa Major is a constellation of stars. The name follows the theme of stars and constellations.

Ururangi Lane
(alternative)

Ururangi is one of the stars in Matariki and the Māori believed it controlled the wind, thus in keeping with the stars and constellations theme of the surrounding roads.

Centaurus Lane
(alternative)

Centaurus is a constellation of stars, thus in keeping with the stars and constellations theme of the surrounding roads.

 

13.     Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the guidelines and the standards in respect of road naming.  The technical standards are considered to have been met and duplicate names are not located in close proximity.  It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14.     Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15.     Road Type: ‘Street’, ‘Rise’ and ‘Lane’ are acceptable road types for the new roads, suiting the form and layout of the roads.

16.     Consultation:  Orewa Development Limited (the applicant) approached both mana whenua groups and potential stakeholders and community groups when they began the consultation process. The followings community groups were contacted:

·        Silverdale Pioneer Village - Several suggestions were put forward, some of which cannot be used as they are duplicated within close proximity

·        Orewa Primary School – no response received

·        Orewa College – One suggestion received, however named after a person that is still alive therefore not adhering to the guidelines and the name has not been put forward

·        Orewa Beach Primary School – no response received

·        Orewa Rotary Club – no response received.

17.     Mana whenua were consulted in line with the processes and requirements described in the guidelines.  Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     The decision sought for this report has no identified impacts on other parts of the council group.  The views of Council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

21.     To aid local board decision making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate.  The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

22.     On 12 May mana whenua were contacted by the applicant, as set out in the guidelines. Representatives of the following groups with an interest in the general area were contacted:

·        Ngāi Tai Ki Tāmaki (Ngāi Tai ki Tāmaki Tribal Trust)

·        Ngāti Manuhiri (Ngati Manuhiri Settlement Trust)

·        Ngāti Maru (Ngāti Maru Rūnanga Trust)

·        Ngāti Pāoa (Ngāti Paoa Iwi Trust)

·        Ngāti Pāoa (Ngāti Paoa Trust Board)

·        Ngāti Te Ata (Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua)

·        Ngāti Wai (Ngāti Wai Trust Board)

·        Ngāti Whanaunga (Ngāti Whanaunga Incorporated)

·        Ngāti Whātua o Kaipara (Ngā Maunga Whakahii o Kaipara Development Trust)

·        Ngāti Whātua Ōrākei (Ngāti Whātua Ōrākei Trust)

·        Te Ahiwaru – Waiohua (Makaurau Marae Māori Trust)

·        Te Kawerau ā Maki (Te Kawerau Iwi Settlement Trust)

·        Te Patukirikiri (Te Patukirikiri Incorporated)

·        Te Rūnanga o Ngāti Whātua (Te Rūnanga o Ngāti Whātua)

 

23.     By the close of the consultation period, feedback, comments, and responses have been received from Ngāti Manuhiri and Ngāti Whanaunga.  No further responses were received.

24.     Ngāti Manuhiri provided Te Reo Māori translations of stars and constellations, some of which have been included as proposed road names.  Ngāti Whanaunga also suggested several names for consideration, and the applicant has put forward some of those for consideration.

Ngā ritenga ā-pūtea

Financial implications

25.     The road naming process does not raise any financial implications for council.

26.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

28.     Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database. Land Information New Zealand provides all updated information to other users, including emergency services.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

289 West Hoe Heights Site  Location Plans

169

     

Ngā kaihaina

Signatories

Author

Andrea Muhme – Subdivisior Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins - Local Area Manager

 


Hibiscus and Bays Local Board

16 September 2021

 

 

PDF Creator

PDF Creator


Hibiscus and Bays Local Board

16 September 2021

 

 

Approval for extension of an existing road name at 17 Old Pine Valley Road, Pine Valley 

File No.: CP2021/13328

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve an extension of an existing road name for a public road within the subdivision by Fulton Hogan Land Development Limited, at 17 Old Pine Valley Road, Pine Valley.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Road Naming Guidelines set out the requirements and criteria of the council for proposed road names. These guidelines state that where a new road needs to be named as a result of a subdivision or development, the applicant shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       Fulton Hogan Land Development Limited has proposed the extension of an existing road originally named by the Rodney Local Board which will now cross the motorway and extend a short distance into the area administered by the Hibiscus and Bays Local Board.  A report is concurrently being considered by the Rodney Local Board for that part of the extension on the western side of the motorway.

4.       The proposed name for the new road over the new bridge across the Northern Motorway is John Fair Drive, being an extension of the existing approved road name.

5.       The proposed road name options have been assessed against the guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245. The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      approves the name John Fair Drive for the extension of the public road over the new bridge across the Northern Motorway, in the subdivision at 17 Old Pine Valley Road, Silverdale, in accordance with section 319(1)(j) of the Local Government Act 1974.

Horopaki

Context

6.       The staged subdivision at Silverdale has been approved and the council reference is BUN60313354.

7.       The Name John Fair Drive was originally approved by the Rodney Local Board in October 2019.

8.       Site and location plans of the new bridge can be found in Attachments A and B to the agenda report.

9.       The first section of the extension of John Fair Drive and the bridge is in the Rodney Local Board area but the eastern bridge abutment and road termination is in the Hibiscus and Bays Local Board area.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The Auckland Council Road Naming Guidelines (the guidelines) set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

11.     The guidelines provide for road names to reflect one of the following local themes with the use of Maori names being actively encouraged:

·     a historical, cultural, or ancestral linkage to an area

·     a particular landscape, environmental or biodiversity theme or feature

·     an existing (or introduced) thematic identity in the area.

12.     Assessment: This application is to extend a currently approved road name. The technical standards are considered to have been met.

13.     Confirmation: Land Information New Zealand (LINZ) has previously confirmed that the proposed name is acceptable for use at this location.

14.     Road Type: The road type ‘Drive’, is an acceptable road types for this new road.

15.     Consultation: Given that this is an extension of a road where the name has previously been approved, Mana whenua have not been consulted.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16.     The naming of roads has no effect on climate change.  Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17.     The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

19.     To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua. As explained above, given that this is an extension of a road where the name has previously been approved, Mana whenua have not been consulted.

Ngā ritenga ā-pūtea

Financial implications

20.     The road naming process does not raise any financial implications for council.

21.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22.     There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

23.     Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database.  Land Information New Zealand provides all updated information to other users, including emergency services.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

John Fair Drive Bridge Scheme Plan

175

b

John Fair Drive Bridge Locality Map

177

     

Ngā kaihaina

Signatories

Author

Frank Lovering – Senior Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins - Local Area Manager

 


Hibiscus and Bays Local Board

16 September 2021

 

 

PDF Creator


Hibiscus and Bays Local Board

16 September 2021

 

 

PDF Creator


Hibiscus and Bays Local Board

16 September 2021

 

 

Approval for seven new road names at 17 Small Road Silverdale 

File No.: CP2021/12986

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve names for six new private roads and one public road within the subdivision by The Botanic Partnership Limited, (the applicant), at 17 Small Road, Silverdale.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Road Naming Guidelines (the guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, The Botanic Partnership Limited shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.  These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       The Botanic Partnership Limited has proposed the names presented below for consideration by the local board.

4.       The proposed road name options have been assessed against the guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity.  Mana Whenua have been consulted in the manner required by the guidelines.

5.       The proposed names for the new roads at 17 Small Road, Silverdale are shown in the table below.  Note, that if the choices for Roads 1 and 7 are not approved any of the other options may be selected.

Road Number

Preferred Name

Option 1

Option 2

Road 1 (Private)

Evergreen Drive

 

 

Road 2 (Private)

Camellia Crescent

Clover Glade

Mint Crescent

Road 3 (Public)

Hydrangea Crescent

Thyme Crescent

Bluebell Crescent

Road 4 (Private)

Pukanui Place

Daphne Place

Bramble Place

Road 5 (Private)

Perennial Place

Tangelo Quay

Echinacia Place

Road 6 (Private)

Lily Place

Belladonna Place

Lycaena Place

Road 7 (Private)

Sage Close

 

 

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      approves the names Evergreen Drive, Camellia Crescent, Pukanui Place, Perennial Place Lily Place, Sage Close (The Botanic Partnership Limited’s preferred names) for the new private roads and Hydrangea Crescent, for the public road, in the subdivision at 17 Small Road, Silverdale, in accordance with section 319(1)(j) of the Local Government Act 1974.

 

Horopaki

Context

6.       Resource consent reference SUB60360541 was issued in September 2020 for the construction of 535 new residential units, six new private roads and one public road.

7.       Site and location plans of the development can be found in Attachments A and B.

8.       In accordance with the Standards, any road including private ways, jointly owned access lanes, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

Tātaritanga me ngā tohutohu

Analysis and advice

9.       The guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.  The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

10.     The guidelines provide for road names to reflect one of the following local themes with the use of Maori names being actively encouraged:

·   a historical, cultural, or ancestral linkage to an area

·   a particular landscape, environmental or biodiversity theme or feature

·   an existing (or introduced) thematic identity in the area.

11.     Theme: The whole idea of the village is based around ‘letting nature in’ and in turn, a way of ‘living naturally’.  The Botanic Partnership Limited has derived the names through the creation of a village eco-system and taken the cues from the New Zealand botanical world.  The thought that has driven the naming conventions is the focus of ‘letting nature in’ and it follows a particular landscape, environmental and biodiversity theme.  The history of the site is around the previous horse track and current and retained extensive riparian stream.

12.     The Botanic Partnership Limited has created a focus on the retained riparian stream with extensive plantings and preserving native plants.  A bush walkway will be built surrounding the native bushland with further planting and preservation.

Proposed names

Meaning (as described by applicant)

Applicant’s choices and alternatives

The Botanic is, in name and concept, a way to guide the personality and naming of the site (as well as inform the nature of the places and spaces and the architectural aesthetic).

The Botanic talks to the idea of ‘letting nature in’ and in turn a way of ‘Living Naturally’.

In essence they are creating a village eco-system — a ‘little world’ that takes its cues from our New Zealand botanical world.

The Botanic Partnership Limited will speak to the meeting to introduce this project

 

13.     Assessment: All the name options have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the guidelines and the Standards in respect of road naming.  The technical standards are considered to have been met and duplicate names are not located in close proximity.  It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14.     Confirmation: Land Information New Zealand has confirmed that all of the proposed names are acceptable for use at this location.

15.     Road Type: The road types ‘Drive’, ‘Crescent’, ‘Glade‘, ‘Place’, ‘Quay’ and Close’ are acceptable road types for the new roads.

16.     Consultation: Mana whenua were consulted in line with the processes and requirements described in the the guidelines.  Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     The decision sought for this report has no identified impacts on other parts of the council group.  The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20.    To aid local board decision making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate.   The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21.    On 30 July 2021 mana whenua were contacted by council on behalf of The Botanic Partnership Limited, through the Resource Consent department’s central facilitation process, as set out in the guidelines.  Representatives of the following groups with an interest in the general area were contacted:

·     Te Rūnanga o Ngāti Whātua

·     Ngāti Whātua o Kaipara

·     Ngāti Whātua Ōrākei

·     Ngāi Tai Ki Tāmaki

·     Te Kawerau ā Maki

·     Te Ākitai Waiohua

·     Ngāti Te Ata Waiohua

·     Ngāti Paoa

·     Ngāti Maru

·     Ngāti Whanaunga

·     Te Patukirikiri

·     Ngāti Manuhiri

·     Ngāti Wai

 

22.    By the close of the consultation period, no responses, comments, or feedback were received.  Dependent on the scale of the development and its level of significance, not all road naming applications receive comments from mana whenua.

23.     This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

24.     The road naming process does not raise any financial implications for the council.

25.     The Botanic Partnership Limited has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

27.     Approved road names are notified to Land Information New Zealand which records them on its New Zealand wide land information database.  Land Information New Zealand provides all updated information to other users, including emergency services.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

17 Small Road, Silverdale Locality Map

183

b

17 Small Road, Silverdale Scheme Plan

185

     

Ngā kaihaina

Signatories

Author

Frank Lovering – Senior Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins - Local Area Manager

 


Hibiscus and Bays Local Board

16 September 2021

 

 

PDF Creator


Hibiscus and Bays Local Board

16 September 2021

 

 

PDF Creator


Hibiscus and Bays Local Board

16 September 2021

 

 

Addition to the 2019-2022 Hibiscus and Bays Local Board meeting schedule

File No.: CP2021/13138

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve two meeting dates to be added to the 2019-2022 Hibiscus and Bays Local Board meeting schedule in order to accommodate the Annual Budget 2022/2023 timeframes.

Whakarāpopototanga matua

Executive summary

2.       The Hibiscus and Bays Local Board adopted the 2019-2022 meeting schedule on 21 November 2019.

3.       At that time, the specific times and dates for meetings for local board decision-making in relation to the local board agreement as part of the Annual Budget 2022/2023 were unknown. 

4.       The local board is being asked to approve two meeting dates as an addition to the Hibiscus and Bays Local Board meeting schedule so that the modified Annual Budget 2022/2023 timeframes can be met.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      approve the addition of two meeting dates to the 2019-2022 Hibiscus and Bays Local Board meeting schedule to accommodate the Annual Budget 2022/2023 timeframes as follows:

·    Thursday 12 May 2022, 12:30pm

·    Thursday 23 June 2022, 12:30pm.

b)      bring the meeting currently scheduled for 9 December 2021 forward to 2 December 2021

c)      note a workshop may replace the original 9 December 2021 meeting.

Horopaki

Context

5.       The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6.       In summary, adopting a meeting schedule helps meet the requirements of:

·    Clause 19 Schedule 7 of the LGA on general provisions for meetings which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.

·    Sections 46, 46(A) and 47 in Part 7 of the LGOIMA which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7.       The Hibiscus and Bays Local Board adopted its 2019-2022 business meeting schedule at its 21 November 2019 business meeting.

8.       The timeframes for local board decision-making in relation to the local board agreement, which is part of the Annual Budget 2022/2023, were unavailable when the meeting schedule was originally adopted.

9.       The board is being asked to make decisions in early December 2021, and early May and mid-June 2022 to feed into the Annual Budget 2022/2023 process. These timeframes are outside the board’s normal meeting cycle. 

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The local board has two choices:

·        option 1: add the meetings as additions to the meeting schedule

·        option 2: add the meetings as extraordinary meetings.

11.     For option 1, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the Annual Budget 2022/2023 timeframes change again or the information is not ready for the meeting, there would need to be an additional extraordinary meeting scheduled.

12.     For option 2, only the specific Annual Budget 2022/2023 topic may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the Annual Budget 2022/2023 process could be considered at this meeting.

13.     Since there is enough time to meet statutory requirements, staff recommend option 1 – approving this meeting as an addition to the meeting schedule, as it allows more flexibility for the local board to consider a range of issues. This requires a decision of the local board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     This report requests the local board’s decision to schedule additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

17.     There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

18.     There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19.     If the local board decides not to add this business meeting to their schedule, this will cause a delay to the Annual Budget 2022/2023 process which would result in the input of this local board not being able to be presented to the Governing Body for their consideration and inclusion in the budget.

Ngā koringa ā-muri

Next steps

20.     Implement the processes associated with preparing for business meetings.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Renee Burgers - Lead Advisor - Plans and Programmes

Authorisers

Lesley Jenkins - Local Area Manager

Louise Mason – General Manager – Local Board Services

 


Hibiscus and Bays Local Board

16 September 2021

 

 

Members' Reports

File No.: CP2021/13336

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for members to update the Hibiscus and Bays Local Board on matters they have been involved in over the last month.

Whakarāpopototanga matua

Executive summary

2.       An opportunity for members of the Hibiscus and Bays Local Board to provide a report on their activities for the month.

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      receive the reports from Local Board Members G Brown and V Short.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

G Brown - Aug/Sep 2021

193

b

V Short - Jul/Aug 2021

197

c

V Short - Aug/Sep 2021

199

     

Ngā kaihaina

Signatories

Author

Louise Healy - Democracy Advisor

Authorisers

Lesley Jenkins - Local Area Manager

Louise Mason – General Manager – Local Board Services

 


Hibiscus and Bays Local Board

16 September 2021

 

 

PDF Creator

PDF Creator

PDF Creator


Hibiscus and Bays Local Board

16 September 2021

 

 

PDF Creator

PDF Creator


Hibiscus and Bays Local Board

16 September 2021

 

 

PDF Creator


Hibiscus and Bays Local Board

16 September 2021

 

 

Governance forward work calendar

File No.: CP2021/13334

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Hibiscus and Bays Local Board with a governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       This report contains the governance forward work calendar, a schedule of items that will come before the Hibiscus and Bays Local Board at business meetings and workshops over the coming months until the end of the electoral term.  The governance forward work calendar for the local board is included in Attachment A to the agenda report.

3.       The calendar aims to support local boards’ governance role by:

·    ensuring advice on agendas and workshop material is driven by local board priorities

·    clarifying what advice is required

·    clarifying the rationale for reports.

4.       The calendar will be updated every month.  Each update will be reported back to business meetings.  It is recognised that at times items will arise that are not programmed.  Local board members are welcome to discuss changes to the calendar.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      note the governance forward work calendar.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance forward work calendar

203

     

Ngā kaihaina

Signatories

Author

Louise Healy – Democracy Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 


Hibiscus and Bays Local Board

16 September 2021

 

 

PDF Creator


Hibiscus and Bays Local Board

16 September 2021

 

 

Deputations update

File No.: CP2021/13333

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       As part of its monthly community forum, Hibiscus and Bays Local Board has set aside time for deputations/presentations during which time members of the public can address the local board on matters within the local board’s delegated authority.

Whakarāpopototanga matua

Executive summary

2.       Under Standing Orders there is provision for deputations/presentations to the local board. Applications for deputations/presentations must be in writing setting forth the subject and be received by the Relationship Manager at least seven working days before the meeting concerned. Subsequently, requests for deputations are considered and approved by the local board chairperson.

3.       Requests, matters arising and actions from the deputations/presentations are recorded and updated accordingly. The Hibiscus and Bays Local Board deputations/presentations update is attached as attachment A to the agenda report.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      note the deputation update for September 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Deputation update for September 2021

207

     

Ngā kaihaina

Signatories

Author

Louise Healy – Democracy Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 


Hibiscus and Bays Local Board

16 September 2021

 

 

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Hibiscus and Bays Local Board

16 September 2021

 

 

Hibiscus and Bays Local Board - workshop records

File No.: CP2021/13940

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       Attached are the Hibiscus and Bays Local Board workshop records for 26 August and 9 September 2021.

 

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a)      note the workshop records for 26 August and 9 September 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Workshop records for 26 August 2021

225

b

Workshop records for 9 September 2021

227

     

Ngā kaihaina

Signatories

Author

Louise Healy – Democracy Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 


Hibiscus and Bays Local Board

16 September 2021

 

 

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Hibiscus and Bays Local Board

16 September 2021

 

 

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Hibiscus and Bays Local Board

16 September 2021

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    Road naming at The Botanic Retirement Village Page 231


Hibiscus and Bays Local Board

16 September 2021

 

 

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[1] Statistics New Zealand, 22.9% (163,161) estimated in 2017

[2] Ministry of Social Development. Briefing to the Incoming Ministers, October 2014, p.31. 

[3] A systems analysis conducted by Auckland Council’s Innovation Unit.

[4]     ‘AK Have Your Say’ webpage ’hits’ comprised of 54 ‘engaged’ participants (people who completed the online survey), 134 ‘informed’ participants (people who downloaded a document, visited a FAQ page or multiple project pages, or completed the survey) and 337 ‘aware’ participants (people who visited at least one page).

[5] ‘AK Have Your Say’ webpage ’hits’ comprised of 43 ‘engaged’ participants (people who completed the online survey), 88 ‘informed’ participants (people who downloaded a document, visited a FAQ page or multiple project pages, or completed the survey) and 265 ‘aware’ participants (people who visited at least one page).

[6] Management of Council parking is not covered by the 2015 Parking Strategy, unless Council has specifically delegated management to AT.