Agenda of Howick Local Board - Monday, 20 September 2021

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Howick Local Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 16 August 2021, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Howick Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 East Auckland Tourism Annual report to Howick Local Board

Te take mō te pūrongo

Purpose of the report

1. Annette Smart and Andrew Laing on behalf of East Auckland Tourism will be in attendance to present their annual report to the local board.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) receive the deputation from East Auckland Tourism and thank Annette Smart and Andrew Laing for their attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Howick Local Board

20 September 2021

Licence to occupy for Fletcher Residential Limited to undertake works within 231 Flat Bush School Road, Flat Bush

File No.: CP2021/13728

Te take mō te pūrongo

Purpose of the report

1. To grant a licence to occupy to Fletcher Residential Limited (FRL) for land at 231 Flatbush School Road, Flat Bush.

Whakarāpopototanga matua

Executive summary

2. Fletcher Residential Limited are requesting a licence to occupy approximately 51,205 m2 of 231 Flat Bush School Road, legally described as Lot 1 DP 530121, until April 2024.

3. In December 2020 the Howick Local Board supported FRL receiving a temporary licence to occupy for six months to undertake enabling works within the council land. In February 2021 the Board approved permanent works, including a stream crossing (bridge), three communal raingardens and shared paths within 231 Flat Bush School Road (resolution number HW/2021/6). The approved works and the developments at Lot 4 DP 530121 (15 Ballinbreen Road) and Lot 5 DP 530121 (42 Murphys Park Drive) will not be able to be completed unless the licence to occupy is extended.

4. The proposed occupation will not affect the council’s plans to develop the land into the Murphys Road/Ostrich Farm Sports Park. The majority of the works are outside the development area for the sports park or in areas marked for later development (Stage 2 works).

5. Auckland Council has satisfied statutory requirements by engaging with mana whenua and publicly notifying the occupation proposal. No feedback on the proposal was received.

6. As all statutory requirements have been satisfied, council staff recommend that the Howick Local Board grant Fletcher Residential Limited a licence to occupy 51,205 square metres (more or less) of land at 231 Flat Bush School Road.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) grant Fletcher Residential Limited (FRL) a temporary licence to occupy up to 30 April 2024 pursuant to the Local Government Act 2002 for 51,205 square metres (more or less) of land at 231 Flat Bush School Road, Flat Bush, legally described as Lot 1 DP 530121.

Horopaki

Context

7. Fletcher Residential Limited are requesting a licence to occupy 231 Flat Bush School Road, legally described as Lot 1 DP 530121, until April 2024. The occupation will enable FRL to develop adjoining land on Lot 4 (15 Ballinbreen Road) and Lot 5 (42 Murphys Park Drive). The proposed licence area is approximately 51,205 m2 and shown in Attachment A.

8. The Howick Local Board is the delegated authority relating to local, recreation, sport and community facilities, including community leasing, licensing and landowner matters.

9. Auckland Council owns the site at 231 Flat Bush School Road, Flat Bush. The land was previously subdivided into three lots with Lot 1 staying under council ownership. Lots 4 and 5 were sold to the Ministry of Housing and Urban Development. Lot 1 is the intended site for the Ostrich Farm/Murphys Bush Sports Park.

10. In December 2020 the Board supported FRL receiving a temporary licence to occupy for six months to undertake enabling works within the council land. The works included site security, laydown and site compound areas, sediment and erosion controls. A decision on permanent works was deferred to the Board’s February 2021 meeting.

11. At their February 2021 meeting the Howick Local Board resolved to approve permanent works within 231 Flat Bush School Road, including a stream crossing (bridge), three communal raingardens and shared paths (resolution number HW/2021/6).

12. Fletcher Residential Limited began occupation of the site on the 10 April 2021 under the six-month licence to occupy.

13. Fletcher Residential Limited have progressed their resource consents and have begun to finalise their work programme. Fletchers Residential Limited are now expecting to occupy:

· the council owned land surrounding Lot 4 (eastern side of stream) until approximately June 2022 when it will be handed back to the council. This will include the raingarden and shared path.

· from June 2022 until the end of 2023 (approximately 18 months) the area surrounding Lot 5 (western side of stream) and the two communal gardens will be required. Fletchers Residential Limited have requested to extend the licence until April 2024 in case there are delays due to weather or unforeseen delays such as COVID-19 lockdown restrictions.

14. Fletcher Residential Limited will not be able to complete the previously approved works within the park if the licence to occupy is not extended.

Figure One: Aerial map showing the location of Lots 1, 4 and 5 DP 530121 with the location of the Ostrich Farm Sports Park superimposed

Tātaritanga me ngā tohutohu

Analysis and advice

15. The council-owned land within 231 Flat Bush School Road is legally described as Lot 1 DP 530121 and held in fee simple by the Auckland Council under the Local Government Act 2002.

16. The area of 231 Flat Bush School Road to become the sports park is zoned as ‘Open Space – Sport and Active Recreation’ under the Auckland Unitary Plan. The remaining area to the west is zoned ‘Residential – Mixed House Urban’.

17. Lot 1 has been managed under grazing licence by Eke Panuku Development Auckland and community facilities. Lot 1 is not accessible to the public so the proposed works will not have any impact to the public during construction. The grazier no longer occupies the area proposed for the licence to occupy.

18. It is proposed to develop 231 Flat Bush School Road into the Ostrich Farm/Murphys Park Sports Park. The majority of the proposed licence area is located outside the area proposed to be developed into the sports park. None of the proposed licence area is within the stage one works (shown in blue in Figure One). Only the area required to construct the communal garden is within the area proposed to be developed. This area is part of the stage 2 works (red area in Figure Two). The Community Facilities project manager for the Ostrich Farm/Murphys Park Sports Park has advised that the occupation will not affect the works to deliver the sports park.

Figure Two: Aerial map showing the occupation area (in yellow) and the staging of the works within the Murphys Road/Ostrich Farm Sports Park superimposed.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19. The proposal is anticipated to have a neutral effect on emissions as the proposal does not introduce any new sources of emissions.

20. The proposed occupation of the land will enable the applicant to construct the communal raingardens that will manage stormwater discharges into the two unnamed tributaries of the Otara Creek flow through the site from the south to north. These tributaries are shown as flood plains and flood prone areas.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. Staff sought feedback from wider council teams about the proposal. This is detailed in the table below:

Table One: Auckland Council and Council-Controlled Organisations department feedback

Department/Team	Feedback
Eke Panuku Development Auckland	The proposal is supported by Eke Panuku. Eke Panuku have negotiated the sale of Lots 4 and 5 with FRL.
Community Facilities, Farm Business & Operations	Staff have negotiated with the farmer to surrender the grazing licence area and no longer occupy the site.
Community Facilities, Senior Project Manager	The proposed occupation will not interfere with the development of the sports park as works are outside the sports park development area or within stage 2 of the works.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. The occupation of 231 Flat Bush School Road will enable the works previously approved by the Board at their February 2021 meeting to be undertaken (HW/2021/6).

23. The previously approved works are consistent with and support the following Howick Local Board Plan 2020 outcomes:

· Outcome 2: Well-planned public spaces that support active, healthy and sustainable lifestyles

o The proposed shared path will encourage active recreation for the new residents in Flat Bush. The developments are in line with the council’s long term development plans including the Flat Bush Structure Plan 2002.

· Outcome 4: Our natural environment is protected, restored and enhanced

o The proposed communal rain gardens provide a stormwater treatment and retention device to manage the stormwater before it enters the tributary of Otara Creek.

· Outcome six: Effective and accessible transport choices

o The proposal includes shared paths to encourage active travel and recreation.

24. The proposed shared walkway is shown as a proposed route in the Howick Walking and Cycling Network Plan 2018 (refer to Figure 12 within the plan). The proposed shared path and planting will improve amenity.

Public notification

25. In accordance with section 138 of the Local Government Act 2002 any lease or licence for a term in excess of six months must be publicly notified. This applies to the FRL application for a licence to occupy.

26. To meet the statutory requirements, public notices were placed in the Eastern Courier on 28th July 2021. The proposal was also advertised on the Auckland Council website. In accordance with the relevant statute, submitters are allowed one calendar month from the date of publication to make submissions or objections to the proposal.

27. During the submission period, council staff did not receive any submissions. A request was received from the Ministry of Education for more information particularly around any effects on Te Uho o te Nikau Primary School located at 211 Flat Bush School Road.

Tauākī whakaaweawe Māori

Māori impact statement

28. Mana whenua have been identified as having an interest in land in the Howick Local Board were contacted by email to give feedback on the proposal.

29. Ngāti Tamaoho deferred to Ngāi Tai ki Tāmaki (Ngāi Tai) for this engagement, however requested that the wetland be a wetland rather than a wetland pond. Waikato Tainui deferred to other iwi.

30. Fletcher Residential Limited’s Stakeholder engagement team has previously engaged with Ngāi Tai ki Tāmaki regarding the proposal. Representatives from Ngāi Tai have met onsite with the applicant and have also conducted a blessing on-site at the start of September 2020. The applicant will continue ongoing input with Ngāi Tai including specific consultation on road naming, direction on planting, and adding “story sticks” to the future shared path which will include stories/history from the area specific to Ngāi Tai.

31. Ngāi Tai Ki Tāmaki have confirmed they have engaged directly with FRL. Ngāi Tai have requested further engagement with community facilities regarding the Ostrich Farm/Murphys Road Sports Park especially regarding mitigation for the stream through Murphys Bush.

32. 231 Flat Bush School Road is not shown as a site and place of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

33. The proposal will not result in any financial costs to the Howick Local Board.

34. The cost associated with public notification of the licence to occupy was approximately $310. This cost was borne by the Community Facilities Department.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. It is recommended that the local board approve the application, as the previously approved works such as the shared paths, communal raingardens and bridge will not be able to be completed if the extended occupation is granted. The raingardens and shared paths will add amenity for the new residents in the area to experience.

36. There is a risk that if the occupation of the land is extended beyond the expected timeframes that it could interfere with the development of the sports park. This is unlikely to happen as the applicant has included extra time in the licence in case there are delays due to unforeseen circumstances. The proposed licence area is largely outside the sports park development area or within the stage 2 works.

Ngā koringa ā-muri

Next steps

37. Subject to the Howick Local Board granting the licence to occupy, council staff will draft up the relevant documentation for signing by Fletcher Residential Limited and subsequent execution by the council.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Proposed licence area	19

Ngā kaihaina

Signatories

Author

Glenn Riddell - Land Use Advisor

Authorisers

Taryn Crewe - Acting General Manager, Community Facilities

Victoria Villaraza - Local Area Manager

Howick Local Board

20 September 2021

Local board feedback on Auckland Transport's Parking Strategy Review

File No.: CP2021/13556

Te take mō te pūrongo

Purpose of the report

1. To seek feedback from local boards on Auckland Transport’s Parking Strategy Review.

Whakarāpopototanga matua

Executive summary

2. Auckland Transport (AT) is currently reviewing its Parking Strategy (2015). The AT Parking Strategy sets out the objectives, principles and policies relating to AT’s management and supply of parking across Auckland.

3. Since 2015, there have been numerous changes in the local government setting. These require realignment of policy.

4. This report gives an overview of the approach being taken to the Parking Strategy review, including how staff are engaging with local boards.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) provide feedback on the review of Auckland Transport’s Parking Strategy by 30 September 2021, ahead of public consultation on the review.

Horopaki

Context

5. The AT Parking Strategy was developed subsequent to local government amalgamation, bringing together one regional strategy and set of policies for all AT managed parking.^{^[1]}

6. The current strategy was released in 2015 and is provided as Attachment A. The policies cover:

· management of on-street and off-street parking

· regulation methods (including pricing)

· parking permits and coupons

· comprehensive Parking Management Plans

· parking for different types of transport

· event management

· technology for parking management

· Park and Ride provision and pricing

· compliance and enforcement.

7. The Parking Strategy has worked well over the last seven years. It has led to various changes and successes:

· business/centre parking areas implemented

· residential parking schemes rolled out and expanded due to their success and popularity

· demand-responsive, priced parking implemented successfully, helping to manage parking demand and keep parking spaces turning over and available for customers

· a consistent approach applied across the region to parking issues, and a transparent approach.

Tātaritanga me ngā tohutohu

Analysis and advice

The AT Parking Strategy needs to be reviewed

8. Since the AT Parking Strategy was developed in 2015, there have been a number of changes to policy and planning, as well as changes in the Auckland setting. Examples include:

· adoption of the Auckland Unitary Plan. Development signalled in the Unitary Plan will enable growth that may be difficult to service with public transport, meaning that some new suburbs will rely on car use for access.

· market demand is pushing for more housing provision and density. Development is already showing evidence of less car-parking provision and more issues with car-parking compliance.

· changes to travel behaviour, such as emergence of micro mobility (scooters etc) and the growth of the delivery economy

· Auckland’s public transport network has matured over time, providing opportunities for further passenger uptake and efficiency related to park and ride management

· Auckland’s Climate Plan (and coming government strategy) will require changes to the land transport system, including parking

· of particular relevance is the National Policy Statement on Urban Development (NPS-UD). This guides direction on urban development through district planning. The NPS-UD requires the council to remove parking minimum requirements from the Unitary Plan. This means that developments will not be required to provide onsite parking. This will contribute to society and transport becoming less car-centric over time; however, it will lead to increasing pressure on public parking resources, particularly kerbside parking.

Developing a next-generation parking strategy

9. The overall approach that AT is taking to the review is to:

· realign the Parking Strategy objectives and outcomes with the central and local government policy and planning context

· discover and understand key issues for parking through focussed discussions with elected representatives, subject matter experts, industry representatives, partners and stakeholders

· fill any gaps with new policies (including those focus areas below)

· re-engage with Aucklanders on parking

· develop a strategy that is practical to implement.

10. The review will also focus on three key areas where there is a known need for improvements and updates to policies and guidelines. These include:

· Park and Ride - planning for growth and provision and managing demand

· Kerbzone optimisation – developing a framework to manage the space between the kerbside lane and adjacent land uses

· Comprehensive Parking Management Plans - these are parking management plans for more localised areas - we are reviewing the framework and guidelines to develop these.

What we are asking of local boards

11. Parking roles and responsibilities provide an important context for understanding how parking is managed and how to have best effect in appealing or advocating for change.

12. Under the Local Government (Auckland Council) Act 2009, AT is responsible for all parking within the road reserve. AT manages a number of off-street carparking sites on behalf of the council, by delegation. In addition, AT manages Park and Ride sites. Auckland Council owns all underlying land assets.

13. We have reviewed local board plans, giving us some insight into how parking issues impact each local board area. Common themes are the desire for more Park and Ride and bike parking, as well as managing parking as part of new developments.

14. The recent Regional Land Transport Plan (RLTP) consultation also received feedback from local boards on the topic of enhancing Park and Ride facilities.

15. Auckland Transport welcomes further local board discussion and input to the Parking Strategy review. We are keen to hear from local boards, what outcomes we should be aiming for and also what specific issues the strategy should address.

16. Local board feedback will enable us to shape the draft refresh of the Parking Strategy prior to public consultation.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. Te Tāruke-ā-Tāwhiri:Auckland’s Climate Action will require changes to the land transport system, including parking.

18. Government strategy and direction will also require changes, particularly the National Policy Statement on Urban Development (NPS-UD) which requires planning decisions to contribute to the development of urban environments that support reductions in greenhouse gas emissions and are resilient to the likely current and future effects of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. Auckland Transport have engaged with key stakeholders and across the Auckland Council family, including with the council’s Advisory Panels.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

· June 2021- introductory memo to local boards to introduce the Parking Strategy review and approach

· June 2021- presentation to the Local Board Chairs’ Forum to introduce the Parking Strategy review and discuss plans for local board engagement

· August 2021- workshops with those local boards who elected to have a workshop before public consultation questions, raise ‘pain-points’ and gauge any initial feedback (PowerPoint provided as Attachment B)

· September 2021 – opportunity to provide formal feedback ahead of public consultation.

Tauākī whakaaweawe Māori

Māori impact statement

22. We are engaging with the Mana Whenua Kaitiaki Forum to establish how best to incorporate views from Mana Whenua and mataawaka into the review.

Ngā ritenga ā-pūtea

Financial implications

23. There are no financial implications associated with the local board providing feedback on the review of Auckland Transport’s Parking Strategy.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. The direction taken by the updated Parking Strategy will include what levers should be pulled, how far they should be pulled, and how fast.

25. Lower levels of intervention, undertaken more slowly, will allow more incremental change, and plenty of time for Aucklanders to adapt, but will take longer to achieve the shifts that Auckland needs.

26. More intervention, implemented more quickly will require significant changes in behaviour but will be a quicker route to the eventual outcome of a city that is less dependent on cars.

27. Each of these approaches will have their own risks and necessary mitigations.

Ngā koringa ā-muri

Next steps

28. Feedback from local boards ahead of public consultation is required by 30 September 2021.

29. Public consultation will take place in October/November 2021.

30. Following consultation, all local boards will receive a summary of data and comments received during public consultation.

31. Those local boards who elected to have their workshop after public consultation have these booked in for February 2022.

32. Following these workshops, all local boards will have a further opportunity to provide formal feedback.

33. The final updated Parking Strategy is expected to go to the Planning Committee for adoption in May 2022, after which local boards will be provided with a final copy of the strategy.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Auckland Transport Parking Strategy (2015) (Under Separate Cover)
b ⇩	Parking Strategy – PowerPoint presentation to local board workshops	27

Ngā kaihaina

Signatories

Author

Kat Ashmead - Senior Advisor, Operations and Policy

Authorisers

Louise Mason – General Manager, Local Board Services

Victoria Villaraza - Local Area Manager

Howick Local Board

20 September 2021

Local board feedback on the kerbside refuse charging mechanism policy

File No.: CP2021/13550

Te take mō te pūrongo

Purpose of the report

1. To seek formal feedback from local boards on the kerbside refuse charging model policy review.

Whakarāpopototanga matua

Executive summary

2. Auckland Council is currently committed to expanding the pay-as-you-throw (PAYT) funding model for kerbside refuse collection across the Auckland region. This reflects the policy within our Waste Management and Minimisation Plan 2018 to provide consistent waste services across the region.

3. This would involve moving the legacy Auckland City Council and Manukau City Council areas away from a rates-funded service to a PAYT funding model.

4. Before we make this shift, Waste Solutions is reviewing the evidence to support the decision to move these areas to a PAYT model to assess whether PAYT is still the best solution for achieving the objectives of the Waste Management and Minimisation Plan.

5. Evidence gathered so far is being assessed against three options:

· all areas pay-as-you-throw (PAYT)

· keeping a hybrid model (currently, 55 per cent of the region’s refuse collection is rates-funded, 45 per cent PAYT)

· all areas rates-funded.

6. The options will have a different impact on each local board area, depending on the current service charging mechanism relative to the proposed service change (Attachment A).

7. A memo was circulated to all local boards on 23 July 2021 (Attachment B) outlining initial conclusions reached through the analysis of evidence gathered to date. This was used as a basis for discussion with local boards at workshops throughout August 2021 to understand their views on the risks and impacts of the potential options within their respective areas.

8. This report seeks formal feedback from local boards, using the template in Attachment C as a guide, to inform the recommendation that staff will present to the Environment and Climate Change Committee on 14 October 2021.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) provide feedback on the kerbside refuse charging model policy review.

Horopaki

Context

9. The 2012 Waste Management and Minimisation Plan (WMMP) made a provision to move all Auckland households towards a user-pays charging system for refuse collection, known in Auckland as pay-as-you-throw (PAYT). This transition to a consistent regional PAYT refuse service (weekly, changing to fortnightly over time) was confirmed in WMMP 2018.

10. The decision was based on:

· best evidence at the time that this was the most effective way to incentivise diversion from landfill and enable householders to reduce their waste costs

· the understanding that technology would be available to enable pay-per-lift charging through radio-frequency identification (RFID) chipped bins.

11. In legacy rates-funded areas, it was decided that the move to PAYT would take effect after the introduction of a food scraps collection service, to reduce the financial impact on households.

12. Since then, more information has become available about the effectiveness of PAYT, particularly in the context of the other complementary services that the council has rolled out, for example regionwide recycling and the pilot food scraps service, due to be rolled out regionwide from early 2023. Prior to making the change to PAYT, Waste Solutions is reviewing the evidence base for this shift.

13. In this review we are assessing several factors, including:

· the potential effects of each funding model on communities

· the potential waste minimisation impacts of each funding model

· the expected cost to implement each funding model taking into account the changing financial circumstances of both ratepayers and the council.

14. To assist with this review, Waste Solutions commissioned independent consultants, Morrison Low, to examine the evidence currently available against the following aspects of the refuse collection service and its impact on the council, customers and the environment:

· waste minimisation

· cost effectiveness

· reputation

· technology

· household responsibility / accountability

· access / equity

· downstream impacts on the collections industry

· climate change

· amenity

· health and safety.

15. Evidence gathered so far is being assessed against three options:

· all areas PAYT

· keeping a hybrid model (currently 55 per cent rates-funded, 45 per cent PAYT)

· all areas rates-funded.

Tātaritanga me ngā tohutohu

Analysis and advice

16. Currently, 55 per cent of Auckland households (legacy Auckland City and Manukau City) are provided with a rates-funded refuse service, with the remaining 45 per cent (legacy Franklin, Waitākere, Papakura and North Shore City Council) on a PAYT service provided by either the council or a private operator. There is no council refuse collection service in legacy Rodney, but under current policy there is a commitment to provide a PAYT service in the future. See Attachment A for a breakdown of council refuse collection services by local board area.

17. Detailed analysis and advice were provided to local boards in a memo dated 23 July 2021 (Attachment B). This memo was marked confidential, but the need for confidentiality has now lapsed.

Conclusions on key issues

18. Aotearoa/New Zealand is unique in having side-by-side competition between private and council services in the residential refuse collection market. This impacts the way PAYT operates and introduces a number of challenges not experienced overseas.

19. Financial modelling currently indicates that PAYT is less cost-effective for the council than rates-funded solutions because of more complex systems, duplication of workloads by multiple suppliers and the council’s need to offer the service to properties across the entire region.

20. Evidence from overseas found only a very weak link between marginal pricing changes and change in refuse quantities. This is consistent with a 2021 examination of refuse tonnages, which found no clear evidence that PAYT areas of Auckland produce less refuse per capita than rates-funded areas.

21. The current price in Auckland does not appear to be a sufficient economic driver to motivate behaviour change in households.

22. International evidence indicates the greatest waste minimisation is achieved through providing easy access to services that divert waste away from landfill (such as the recycling and food scraps collection services), good community education programmes, and reduced access to refuse volume to encourage use of the diversion services.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. Enhancing access to diversion and resource recovery, along with optimising efficiencies around collecting refuse at the kerbside, presents opportunities to mitigate greenhouse gas emissions directly, for example through the reduction of vehicle movements and diversion of organic material from landfill, and indirectly by encouraging better resource use.

24. Therefore, considerations to take into account when assessing options include the opportunities to minimise both direct and immediate impacts on greenhouse gas emissions, for example:

· emissions can be mitigated where the council retains greater control over household behaviour and container size (larger customer base), to drive higher participation rates from households in the weekly food scraps service which is critical to reducing methane emissions from landfill

· emissions can be mitigated by choosing the option that will bring efficiencies to vehicle servicing routes. This includes reducing duplication of refuse collectors operating side-by-side in the same areas of Auckland.

25. The rates-funded option provides the opportunity to reduce total truck kilometres travelled from a sole supplier, the ability to specify the truck requirement through the procurement process and efficiencies in route design.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. This review is about the way in which the council charges for domestic kerbside rubbish collections and so views have not been sought from the wider council family.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. Local boards provided feedback through the Waste Management and Minimisation Plan 2018 development process. All local boards supported the proposed WMMP. Only Devonport-Takapuna, Manurewa, Ōrākei and Papakura Local Boards expressed views on refuse charging mechanisms within their responses.

28. Staff provided a detailed memo to all local boards on 23 July 2021, outlining the early findings of the review, acknowledging that detailed works on costs and equity were still being completed.

29. Staff attended workshops with local boards between 29 July and 24 August 2021 to present on the key points of the review and seek views on the current refuse collection services. Informal feedback was noted during these workshops.

30. This report seeks formal feedback from the local board using the template provided in Attachment C to inform the recommendation to the Environment and Climate Change Committee on 14 October 2021.

Tauākī whakaaweawe Māori

Māori impact statement

31. Mana whenua and mataawaka were engaged in the development of the 2018 Waste Management and Minimisation Plan and identified priority actions for Māori.

32. The council partners with Para Kore ki Tāmaki – a Māori-developed and implemented programme that integrates mātauranga Māori and zero waste principles and practices to support marae, Māori organisations, Kura Kaupapa Māori and Kōhanga Reo to divert significant quantities of recycling and organic waste from landfill.

33. Staff outlined the purpose of the review and early findings to the Infrastructure and Environmental Services Mana Whenua Kaitiaki Regional Hui on 9 July 2021 and then at a Regional Projects Workshop on 20 July 2021. Members of the forum receiving the presentation raised concerns that poorer communities had fewer choices in relation to controlling their waste production. Staff acknowledged that this was recognised by Waste Solutions and that multiple approaches are needed, including advocacy to central government on phasing out hard-to-recycle plastics and the introduction of product stewardship schemes.

34. Staff are also working with specialist community facilitators Rākau Tautoko and Waste Solutions community partners to hold targeted focus groups with Māori and Pacific communities during August and September 2021 to seek their views on different refuse collection payment mechanisms. These views will inform the recommendation to Environment and Climate Change Committee on 14 October 2021.

Ngā ritenga ā-pūtea

Financial implications

35. In terms of cost-effectiveness, when comparing rates funded with PAYT models, the Morrison Low study concluded that the rates-funded option provides greater cost-effectiveness for the council than both the current hybrid model and the PAYT option due to economies of scale.

36. This was based on:

· cost: results of financial modelling commissioned by the council, using existing parameters and the weekly PAYT service, show that the cost of delivering a rates-funded service is similar, but costs the community significantly less overall when all service costs, including private collection costs, are included.

· cost sustainability: an estimated variation in cost per pickup based on the number of customers serviced by Auckland Council which shows that the cost of operating the council service increases sharply when the council is servicing less than 30 per cent of the community. At 30 per cent, it is approximately double the cost per pickup compared to 80 per cent.

37. Further analysis of costs is being carried out by council staff as part of this discovery phase.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. High level risks are outlined in Table One. More detailed risks and mitigations will be examined as part of the development of options for Environment and Climate Change Committee throughout September 2021.

Table One: Kerbside refuse charging policy review high level risks and mitigations

Risk	Mitigation
The perception of unfairness in offering the same service/charge to all households: households that produce large amounts of waste are favoured under the rates-funded model, whereas households that produce less waste are favoured under the PAYT model	Staff are investigating the cost of offering three different bin sizes (80l/120l/240l) under the rates-funded model to accommodate different households’ needs.
There is no agreement on which charging model works best for the whole of Auckland	Consideration of a hybrid model will be presented as part of the options analysis to Environment and Climate Change Committee on 14 October 2021.
The preferred option costs council more to deliver than the current hybrid option	Detailed costs will be provided for all three options. These will be presented at workshops with elected members and local board chairs as part of the Annual Budget 2022/2023 process. This will include analysis of the cost to the community and an estimate of the cost of failing to meet Auckland’s climate change goals.

Ngā koringa ā-muri

Next steps

39. Staff are currently engaging with elected members, local boards, industry and community groups, prior to developing options and recommendations to take to the Environment and Climate Change Committee for a decision on 14 October 2021.

40. Local board feedback received by 28 September will help inform the recommendation and will be included within the report.

41. In addition to the above, the following studies are currently underway, or have recently concluded:

· radio-frequency identification (RFID) trial to show whether this service will be able to be operated at scale, with a sufficiently low error rate to be considered feasible in Auckland

· detailed analysis of costs of all options

· investigation of the social impacts of the three options.

42. The results of these studies will conclude the desk-based discovery phase and will inform the final evaluation of options by Morrison Low. This final report will help to inform the recommendation that will be presented to the Environment and Climate Change Committee on 14 October 2021.

43. If the Environment and Climate Change Committee decide to deviate from the current Waste Management and Minimisation Plan policy by approving either the rates-funded or hybrid model option, the current proposal is to engage more widely on options through a special consultative procedure as part of the Annual Plan 2022/2023 process.

44. Local boards will be consulted on the preferred option, which will include a more detailed analysis of the timings of any changes to service, during that process.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Current refuse services and impact of options by local board area	49
b ⇩	Memo Kerbside Refuse Charging Review	51
c ⇩	Template for local board feedback – refuse charging	59

Ngā kaihaina

Signatories

Author

Sarah Le Claire - Waste Planning Manager

Authorisers

Parul Sood – Manager, Waste Planning

Barry Potter – Director, Infrastructure and Environmental Services

Louise Mason - General Manager, Local Board Services

Victoria Villaraza - Local Area Manager

Howick Local Board

20 September 2021

Public feedback on proposal to amend the Animal Management Bylaw 2015

File No.: CP2021/13033

Te take mō te pūrongo

Purpose of the report

1. To seek local board views on how the Bylaw Panel should address matters raised in public feedback to a proposal to amend Auckland Council’s bylaw and associated controls about animals before a final decision is made.

Whakarāpopototanga matua

Executive summary

2. To enable the local board to provide its views on how the Bylaw Panel (the Panel) should address matters raised in public feedback to a proposal to amend the Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Tiaki Kararehe / Auckland Council Animal Management Bylaw 2015 and associated controls, staff have prepared feedback summary and deliberation reports.

3. The proposal seeks to improve the current Bylaw and controls to better minimise animal-related risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places.

4. Auckland Council received responses from 189 people and organisations at the close of feedback on 16 July 2021. All feedback is summarised by proposal and other matters as following:

Table One: Summarised feedback

Topic	Description
Proposal One	Require an approval to keep more than two standard beehives on urban premises with a land area of less than 2000 square metres (no approval currently required).
Proposal Two	Incorporate rules from another bylaw about the feeding of animals on private property.
Proposal Three	Update the definitions, structure, format and wording of the Bylaw and controls.
Other	Other bylaw-related matters raised in public feedback and other additional matters.

5. Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal, and if it wishes, present those views to the Panel. Taking this approach will assist the Panel and Governing Body to decide whether to adopt the proposal.

6. There is a reputational risk that the feedback from the local board area is from a limited group of people and does not reflect the views of the whole community. This report mitigates this risk by providing local boards with a summary of all public feedback.

7. The Bylaw Panel will consider all local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body on 29 October 2021. The Governing Body will make a final decision in November 2021.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) receive the public feedback on the proposal to amend Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Tiaki Kararehe 2015 / Auckland Council Animal Management Bylaw 2015 and associated controls in this agenda report.

b) provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal in clause a) to assist the Bylaw Panel in its deliberations.

c) appoint one or more local board members to present the views in clause b) to the Bylaw Panel on 29 October 2021.

d) delegate authority to the local board chair to appoint replacement(s) to the persons in clause c) should an appointed member be unable to present to the Bylaw Panel on 29 October 2021.

Horopaki

Context

The Animal Management Bylaw enables council to regulate the keeping of animals

8. Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Tiaki Kararehe 2015 / the Auckland Council Animal Management Bylaw 2015 (Bylaw) and associated controls (controls) seek to minimise animal-related risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places.

9. The rules are enforced by the Licensing and Regulatory Compliance unit using a graduated compliance model (information, education and enforcement).

10. The Bylaw and controls are one part of a wider regulatory framework, including the:

· Animal Products Act 1999 and Animal Welfare Act 1999 for animal welfare

· Resource Management Act 1991 and Biosecurity Act 1993 to protect the environment

· Dog Control Act 1996 and Auckland Council Dog Management Bylaw 2019 for the care and control of dogs.

Council proposed amendments to improve the Bylaw for public feedback

11. On 27 May 2021, the Governing Body adopted a proposal to improve the Bylaw and controls for public consultation (Item 11, GB/2021/50).

12. The proposal arose from a statutory review of the Bylaw (see Figure One below).

13. The proposal seeks to better regulate the keeping of animals by:

· requiring an approval to keep more than two standard beehives on urban premises with a land area of less than 2000 square metres (no approval currently required)

· incorporating rules from another bylaw about the feeding of animals on private property

· updating the definitions, structure, format and wording of the Bylaw and controls to make them easier to read and understand.

14. The proposal was publicly notified for feedback from 8 June until 16 July 2021. During that period, the council received feedback from 177 people and 12 organisations.

Figure One: Process to amend the Animal Management Bylaw 2015

The local board has an opportunity to provide views on public feedback

15. The local board now has an opportunity to provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal before a final decision is made.

16. Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 29 October 2021.

17. The nature of the local board views are at the discretion of the local board but must remain within the scope of the proposal and public feedback. For example, the local board could:

· indicate support for matters raised in public feedback by people from the local board area

· recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the local board area partly supports the proposal

18. A total of 11 people from the local board area provided feedback to the proposal via online and email feedback.

· for Proposal One, there was majority opposition from the local board area, with less support than the total support from all people who provided feedback

· for Proposals Two and Three, there was majority support from the local board area, similar to the total support from all people who provided feedback.

Table Two: Support of proposal in the local board area

Topic	Local board area feedback	Auckland-wide feedback
1: Require an approval to keep more than two standard beehives on urban premises with a land area of less than 2000 square metres (no approval currently required).	27 per cent support 9 per cent opposed (want more rules) 45 per cent opposed (want less rules) 18 per cent ‘other’ 0 per cent no response	34 per cent support 6 per cent oppose (want more rules) 48 per cent oppose (want less rules) 10 per cent ‘other’ 2 per cent no response
2: Incorporate rules from another bylaw about the feeding of animals on private property.	55 per cent support 27 per cent opposed 9 per cent ‘other’ 9 per cent no response	62 per cent support 15 per cent oppose 12 per cent ‘other’ 11 per cent no response
3: Update the definitions, structure, format and wording of the Bylaw and controls.	45 per cent support 18 per cent opposed 27 per cent ‘other’ 9 per cent no response	64 per cent support 10 per cent opposed 15 per cent ‘other’ 11 per cent no response

19. Key themes from feedback from people in the local board area are consistent with key themes from all public feedback. For example, that the proposal should:

· allow more hives than the currently proposed two

· maintain current rules

· address nuisance caused by bee excrement.

20. The full proposal can be viewed in the link. Attachment A of this report contains a draft Bylaw Panel deliberations report which includes a summary of all public feedback. Attachment B contains a copy of all public feedback related to the local board area.

Staff recommend the local board provide its views on public feedback

21. Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback by resolution, and if it wishes, present those views to the Bylaw Panel on 29 October 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. There are no implications for climate change arising from decisions sought in this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. The proposal impacts the council’s Licensing and Regulatory Compliance team who implement the Bylaw. The unit is aware of the impacts of the proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. The Bylaw is important to local boards as a topic of high community interest.

25. Local board views were sought on a draft proposal in March and April 2021. The draft was supported in full by 13 local boards and with suggested changes by seven local boards. One local board opposed the proposal for public consultation.

26. A summary of local board views and changes made to the proposal can be viewed in the link to the 11 May 2021 Regulatory Committee agenda (Attachment B to Item 11, page 101).

27. This report provides an opportunity for local boards to provide views on how the Bylaw Panel should address matters raised in public feedback to the proposal, before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

28. The Bylaw has significance to Māori as kaitiaki of Papatūānuku. The proposal supports the key direction of kaitiakitanga in the Independent Māori Statutory Board Māori Plan for Tāmaki Makaurau by minimising the misuse of council-controlled public places.

29. The proposed amended bylaw also supports the Independent Māori Statutory Board’s Schedule of Issues of Significance by clarifying how the Bylaw applies to Māori and papakāinga. For example, the proposal clarifies that limits on the ownership of animals in urban areas do not apply to papakāinga within the Māori Purpose Zone of the Auckland Council Unitary Plan.

30. Mana whenua and mataawaka were notified of the proposal and given the opportunity to provide feedback through face-to-face meetings, in writing, online and in-person.

31. The majority of people identifying as Māori who provided feedback support Proposals Two and Three (consistent with the overall public feedback). The majority of people identifying as Māori who provided feedback opposed Proposal One (consistent with the overall public feedback).

Ngā ritenga ā-pūtea

Financial implications

32. There are no financial implications arising from decisions sought in this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. The following risk has been identified:

Table Three: Risks and mitigations

If...	Then...	Mitigation
The feedback from the local board area is from a limited group of people.	The feedback may not reflect the views of the whole community.	This risk is mitigated by providing local boards with a summary of all public feedback.

Ngā koringa ā-muri

Next steps

34. On 29 October 2021 the Bylaw Panel will consider all formal local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body. The Governing Body will make a final decision in November 2021 (refer to the ‘Process to amend the Animal Management Bylaw 2015’ diagram in Context).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Draft Bylaw Panel deliberations report (Under Separate Cover)
b ⇨	Public feedback from people in the Howick Local Board area (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Saralee Gore - Policy Advisor

Breanna Hawthorne - Policy Analyst

Authorisers

Paul Wilson - Senior Policy Manager

Victoria Villaraza - Local Area Manager

Howick Local Board

20 September 2021

Public feedback on proposal to amend the Water Supply and Wastewater Network Bylaw 2015

File No.: CP2021/13474

Te take mō te pūrongo

Purpose of the report

1. To seek local board views on how the Bylaw Panel should address matters raised in public feedback to the proposed amendments to the Te Kaunihera o Tāmaki Makaurau Ture ā Rohe Whakarato Wai me te Pae Kōtuitui Wai Para / Auckland Council Water Supply and Wastewater Network Bylaw 2015, before a final decision is made.

Whakarāpopototanga matua

Executive summary

2. To enable the local board to provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal, staff have summarised the feedback and provided a structure for deliberations.

3. The proposal helps to protect the water and water networks from damage misuse and interference and assist in the provision of reliable, safe, and efficient water and wastewater services in Auckland.

4. Auckland Council received responses from 46 people and organisations at the close of feedback on 16 July 2021. All feedback is summarised into the following topics:

Table One: Summary of feedback received

Topic	Description
Proposal One	To further define the rules regarding unauthorised taking of water from the Water Supply Network
Proposal Two	To further define the rules regarding unauthorised discharges to the Wastewater Network
Proposal Three	Clarification of linkages to other legislation, bylaws, and other documentation
Other	Other bylaw-related matters raised in public feedback and other additional matters.

5. Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal, and if it wishes, present those views to the Bylaw Panel. Taking this approach will assist the Panel and Governing Body to decide whether to adopt the proposal.

6. There is a reputational risk that feedback from the local board area is from a limited group of people and organisations, and does not reflect the views of the whole community. This report mitigates this risk by providing local boards with a summary of all public feedback.

7. The Bylaw Panel will consider all local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body on 5 November 2021. The Governing Body will make a final decision in November 2021.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) receive public feedback on the proposal to amend the Te Kaunihera o Tāmaki Makaurau Ture ā Rohe Whakarato Wai me te Pae Kōtuitui Wai Para / Auckland Council Water Supply and Wastewater Network Bylaw 2015 in this agenda report.

b) provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal in clause a) to assist the Bylaw Panel in its deliberations.

c) appoint one or more local board members to present the views in clause b) to the Bylaw Panel on 5 November 2021.

d) delegate authority to the local board chair to appoint replacement(s) to the persons in clause c) should an appointed member be unable to present to the Bylaw Panel on 5 November 2021.

Horopaki

Context

Bylaw protects the water supply and wastewater networks

8. The Governing Body adopted the Ture ā Rohe Whakarato Wai me te Pae Kōtuitui Wai Para 2015 / Water Supply and Wastewater Network Bylaw 2015 (Bylaw) on 25 June 2015 (GB/2015/62). This Auckland Council Bylaw is administered by Watercare Services Limited.

9. This Bylaw seeks to protect the water supply and wastewater networks by:

· requiring authorisation from Watercare to connect to or disconnect from the water supply or wastewater network and enabling Watercare to refuse connections where there is insufficient network capacity

· ensuring appropriate standards for any new infrastructure under Watercare's control

· protecting the quality of the water supply and prohibiting illegal use from hydrants

· managing work near the water supply and wastewater network to protect it from damage

· allowing for restricting the water supply to maintain enough drinking water, in the event of drought or other emergency

· managing inflows and illegal dumping of material into the wastewater network to avoid wastewater overflows.

10. The Bylaw is one part of a wider regulatory framework. Issues related to access to private property are addressed under the Local Government Act 2002 while those related to the compliance with water quality are addressed under the Health Act 1956.

11. In addition, uniquely to Auckland, Watercare has a contractual relationship with its customers. This enables the Bylaw to focus on matters relating to the impact of household and businesses’ behaviours on the public assets, while the customer contract addresses the rights and obligations for each customer’s water and wastewater connection.

Auckland Council proposed amendments to the Bylaw for public feedback

12. On 25 February 2021, the Governing Body adopted a proposal to make amendments to the Water Supply and Wastewater Network Bylaw for public consultation (GB/2021/11). The proposal arose from a statutory review of the Water Supply and Wastewater Network Bylaw 2015 (see Figure One below).

13. The proposal helps to clarify and further define the rules in the Bylaw by clarifying:

· the rules around the unauthorised taking of water from the water supply network

· the definitions around unauthorised discharges to the wastewater network

· linkages with other bylaws and documentation.

14. The proposal was publicly notified for feedback from 8 June until 16 July 2021. During that period, the council received feedback from 43 people and three organisations. In addition, the ‘AK Have Your Say’ webpage received 396 hits.^{^[2]}

Figure One Process to amend Water Supply and Wastewater Network Bylaw 2015

The local board has an opportunity to provide views on public feedback

15. The local board now has an opportunity to provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal before a final decision is made.

16. Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 5 November 2021.

17. The nature of the local board views are at the discretion of the local board but must remain within the scope of the proposal and public feedback. For example, the local board could:

· indicate support for matters raised in public feedback by people from the local board area

· recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the Howick local board area supports the proposal

18. A total of two people from the local board area provided feedback to the proposal. There was majority support for Proposals One, Two and Three, this is similar to the total support from all people across Auckland who provided feedback.

Table Two: Support of proposal in the local board area

Topic	Total support from the Howick local board area	Total support from people across Auckland
1: To further define the rules regarding unauthorised taking of water from the network	50 per cent	70 per cent
2: To further define the rules regarding unauthourised discharges to the Wastewater network	100 per cent	79 per cent
3: Clarification of linkages to other legislation, bylaws and documentation	100 per cent	76 per cent

19. Key themes from feedback from people in the local board area are consistent with key themes from all public feedback.

· generally supportive of all amendments

· one respondent had concerns over the lack of access for rural customers to obtain drinking water to replenish tanks during the summer months. They also expressed concern over the cost of tank water supply.

· one respondent suggested that education rather than enforcement would be most appropriate action for the discharge of prohibited items into the wastewater network.

20. The full proposal be viewed in the link. Attachment A of this report contains a draft Bylaw Panel deliberations report which includes a summary of all public feedback. Attachment B contains a copy of all public feedback related to the local board area.

Staff recommend the local board provide its views on public feedback

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. There are no implications for climate change arising from decisions sought in this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. The Bylaw impacts the operations of many Watercare teams in charge of the operations and the planning of water sources and water and wastewater networks. It also impacts some Auckland Council teams involved in compliance and stormwater management. Relevant staff are aware of the impacts of the proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. Local Board members were invited to give feedback on the Bylaw in December 2019. This included an offer by staff to present workshops to interested local boards at their meetings.

25. Communication was received from one local board in relation to wastewater overflows, a matter unrelated to Bylaw, and already covered by the Resource Management Act 1991.

26. This low interest in the Bylaw review is consistent with the Auckland Council’s classification of the Bylaw as low impact and low interest to local boards under the agreed principles and processes for Local Board Involvement in Regional Policy, Plans and Bylaws 2019.

27. An update on the findings and options stages were included in Watercare’s Local Board communications in June 2020.

28. This report provides an opportunity to give local board views on how the Bylaw Panel should address matters raised in public feedback to the proposal, before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

29. The Bylaw contributes to the Māori Plan’s key directions and aspirations of Manaakitanga (Improve Quality of Life "Satisfaction with our environments and standard of living") and Kaitiakitanga (Ensure Sustainable Futures "lntergenerational Reciprocity") by ensuring the public water supply and wastewater network is future proofed and not contaminated or damaged, which would be detrimental to the people and the natural environment.

30. Input by mana whenua was sought at a special hui of the Mana Whenua Kaitiaki Forum in January 2020. The main concerns related to environmental issues beyond the bylaw scope such as archaeological sites and clarifications of asset ownership and responsibilities.

31. Staff sought input by mana whenua on the proposed options in June 2020. A meeting with the Chair of the Mana Whenua Kaitiaki Forum confirmed his support of the direction taken and recommended a written update at the June forum to carry on the engagement.

32. Watercare staff presented an update of the Bylaw review process to the Mana Whenua Kaitiaki Forum in mid-October 2020.

33. Those respondents who identified as Maori during the public consultation were all generally supportive of the three proposals.

Ngā ritenga ā-pūtea

Financial implications

34. There are no financial implications arising from decisions sought in this report. Costs associated with the special consulative procedure will be met within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. The following risks have been identified:

Table Three: Risks and mitigations

If...	Then...	Mitigation
The feedback from the local board area is from a limited group of people and organisations.	The feedback may not reflect the views of the whole community.	This risk is mitigated by providing local boards with a summary of all public feedback.

Ngā koringa ā-muri

Next steps

36. On 5 November 2021, the Bylaw Panel will consider all formal local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body. The Governing Body will make a final decision in November 2021 (refer to the ‘Process to make the amend the Water Supply and Wastewater Network Bylaw 2015’ diagram in Context).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Bylaw Panel Deliberations report	73
b ⇩	Public feedback from people in the Howick Local Board area	79

Ngā kaihaina

Signatories

Author

Sharon Danks – Operations Delivery Manager – Watercare

Authorisers

Mark Bourne – Chief Operations Officer – Watercare

Louise Mason - General Manager, Local Board Services

Victoria Villaraza - Local Area Manager

Howick Local Board

20 September 2021

Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi

File No.: CP2021/13537

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback on the draft Business Improvement District (BID) Policy (2021) and supporting documents.

Whakarāpopototanga matua

Executive summary

2. The BID Team has implemented a review of the Business Improvement District Policy (2016) Kaupapa Here ā-Rohe Whakapiki Pakihi and supporting documents, as advised in the memo to local board members dated 23 April 2021. The memo can be found on the Auckland Council website, InfoCouncil.

3. The review sought informal and formal feedback from local boards, BID-operating business associations, non-BID business associations, council-controlled organisations (CCOs), council departments and other external stakeholders.

4. The review has focused on strengthening those parts of the policy relating to issue resolution and, following local board feedback, the financial sustainability of BID programmes.

5. The review also focused on elected member needs and identifying any political risks and mitigations.

6. The draft BID Policy (2021) has been before the Finance and Performance committee at a workshop on 18 August 2021. Feedback received has been incorporated into this version of the BID Policy (2021) and supporting documents.

7. Staff are now seeking formal feedback from local boards on the draft BID Policy (2021) provided as Attachment A.

8. Following formal feedback received from local boards, BID-operating business associations, non-BID business associations, CCOs, council departments and other external stakeholders, the final version of the BID Policy (2021) and support documents will be presented to the Finance and Performance Committee for adoption on 9 December 2021.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) provide formal feedback on the draft Business Improvement District Policy (2021) and supporting documents by 1 October 2021.

Horopaki

Context

Overview of the Auckland BID programme

9. BID-operating business associations are membership-based organisations independent of Auckland Council. The draft BID Policy (2021) supports the independent nature of the BID-operating business associations. They are responsible for the BID programme delivery, its success, and are accountable to BID members / BID affiliates.

10. Local boards have the primary relationship with BID-operating business associations in their area:

· local boards and business associations have a vested interest in a particular place and share similar goals. Working collaboratively achieves greater outcomes.

· local boards have significant allocated decision-making responsibility for BID programme establishments, amending existing BID programmes, BID boundary changes, continuation/discontinuation and issue resolution.

11. Auckland Council requires BID-operating business associations to fully comply with the Business Improvement District (BID) Policy (Kaupapa Hereā-Rohe Whakapiki Pakihi) (refer Attachment A).

12. The BID policy sets out the process for:

· establishing, continuing/discontinuing BID programmes

· changes to the BID programme boundary area/map

· changes to the BID targeted rating mechanism

· issue resolution

· key stakeholder roles and responsibilities.

13. The BID policy includes the engagement and reporting requirements for BID-operating business associations to ensure all BID members / BID affiliates have access to the relevant BID programme information. BID-operating business associations must use their Annual General Meeting (AGM) process to obtain formal member approval for the BID programme delivery, budget, and to confirm their BID targeted rate grant amount for the following financial year.

14. The BID policy describes the balance between the independence of the BID-operating business association and the accountability role the council has for monies collected as a public sector organisation. This balance is necessary to sustain public trust and confidence with the Auckland Council BID programme.

The review

15. Commencing April 2021, the review of the current policy began with communicating with local boards and all stakeholders involved in the management and operation of BID programmes across Tāmaki Makaurau, both BID-operating and non-BID business associations, council departments and interested parties. The process to date has included informal feedback and comments on the current policy.

16. The review process focused on strengthening parts of the policy (and updating supporting documents) relating to issue resolution and, following local board feedback, financial sustainability of BID programmes.

17. The review has also provided the opportunity to clarify the documentation between Auckland Council (collecting the BID targeted rate and the funder) and the BID-operating business association relating to the BID Programme Agreement (2016) document.

Tātaritanga me ngā tohutohu

Analysis and advice

Rationale for the review

18. The primary objective for reviewing the current 2016 policy is a focus on the issue resolution sections. Experience in this space over the last five years has illustrated gaps in the usefulness of the current policy to address and resolve issues in a timely manner.

19. The review provided an opportunity to update parts of the policy relating to Auckland Council changes in operation, current business practices and where the advancement of technology has contributed to how business is done, for example Zoom meetings.

20. There was also an early opportunity to capture informal feedback from local boards and BID-operating business associations.

21. The information and informal feedback collected in May, June and July of this year has been incorporated into the draft BID Policy 2021 (Attachment A) and supporting documents (Attachments B and C). A summary of the BID Policy (2021) requirements is provided with this report (Attachment D).

22. BID programmes are operated by independent business associations, and their programmes and services are provided according to their members’ stated priorities. In recognition of their independent status, the BID policy does not prescribe standards for programme effectiveness. That is a matter for business association members to determine. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

Participants in the review

23. In addition to local boards, there are a range of stakeholders involved in BID programmes, both internal and external to Auckland Council. The BID team set a programme of informal engagement, outlined in Table 1 below:

Table One: Key engagement activity

Stakeholder	Engagement	Dates
BID-operating business associations Business associations without BID programmes	BID communication including newsletters and emails: Sent to 50+ BID-operating business associations and other interested parties	March, April, May, June and July 2021
	Three network meetings	May, June and July 2021 An average attendance exceeded 20+ BID-operating business associations
	Four special workshops - topics included: issue resolution, conflict of interest and developing a board charter	June and July 2021 An average of 23+ BID programmes were represented at each workshop.
Local boards	18 local board workshop presentations	June and July 2021 Introduction memo and BID policy review information
Local boards	Three special topic workshops - topics included: issue resolution, conflict of interest and developing a board charter	June and July 2021 An average of 16 local board elected members attended each workshop
Local Board Services Department Lead team	Presentation and information feedback received	Presentation on 18 June 2021
Finance and Performance Committee	Memo on BID policy review project	April 2021
Council departments including: · Legal Services · Connected Communities · Ngā Mātārae · Risk and Assurance · Finance and Policy · Local Board Services	Regular meetings, engagement and feedback	May, June, and July 2021
Independent polling agent	Engagement and feedback regarding the ballot/polling process	June 2021
Finance and Performance Committee workshop	The draft BID Policy (2021) V1 and support documents were presented and feedback received	18 August 2021

24. The process to undertake the review of the current policy (2016) takes place from February 2021 to June 2022. Progress to date is set out in Table Two below:

Table Two: Progress to date

Date	Progress
2021 Feb/March	· project planning, stakeholder communications
April to July	· directed consultation with local boards and stakeholders on the current BID policy and identified themes o issue resolution o conflicts of interest o board charter development.
May/June	· cross council, external engagement and feedback
June/July	· Draft BID Policy (2021) and supporting documents created
18 August	· Finance and Performance Committee workshop
August/September	· distribution of draft BID Policy (2021) for formal feedback.

Informal local board feedback

25. Discussions with local boards during workshops centred around:

· issue resolution – how to do this fairly and in a timely manner

· operational issues – relating to management and governance of BID-operating business associations

· opportunities for collaboration and cost savings between BIDs

· elected members involvement with BID-operating business associations

· growth opportunities for BID-operating business associations

· continued dependence on local board funding.

Seeking local board formal feedback on the draft BID Policy (2021) and support documents

26. Local boards are now being asked to provide formal feedback on a revised draft policy (2021) and support documents (Attachments A, B and C). Local boards are encouraged to engage with BID-operating business associations in their local board area (where relevant/possible) to help to inform this feedback process.

27. Any feedback from local boards will help the further development of BID Policy (2021). It would be, however, particularly useful to get local board views on proposed changes set out in Tables Three and Four 4 below.

28. Feedback from local boards, external stakeholders and any further feedback from BID-operating business associations will be reviewed by staff and this will help inform the final version of the policy. Formal feedback can be sent to bids@aucklandcouncil.govt.nz

Draft BID Policy (2021) and support documents

29. Once the BID Policy 2021 is approved, other support material will be made available on the BID Auckland Council website www.bid.aucklandcouncil.govt.nz and include:

· BID-operating business association constitution (template 2021)

· BID-operating executive committee board charter (template 2021)

· individual BID programme area maps

· BID affiliate/BID business association membership qualification diagram

· local board BID representative position description

· template documents, including:

o AGM agenda

o AGM minutes

o BID programme income and expenditure budget (for BID grant $120,000).

Summary of changes made to the draft BID Policy (2021) and support documents

30. The key proposed changes incorporated into the draft BID Policy (2021) are set out in Table Three:

Table Three: Key changes made to the draft BID Policy (2021) and support documents

Key change from current policy	Description	Note	2021 section, page
Issue resolution	Improving the ability to resolve issues with a clear process in a timely manner	An issue is identified as non- compliance with the BID policy	3.5, Requirement 24
BID Programme Funding Agreement (2021) Attachment B	Replaced BID Programme Agreement (2016)	Clarifies the relationship between the parties	3.1, Requirement 18
Size and scale of BID programmes Minimum BID targeted rate grant $120,000 No change from 2016	Minimum BID targeted rate grant $120,000 remains A new requirement for legacy BID programmes (11 in total) that currently receive less than $120,000pa to increase their targeted rate up to that amount over the next five years A variety of options are suggested to achieve this	This requirement is a result of local board feedback on concerns to continually fund non-financially sustainable BID programmes	1.4, Requirement 3 and 4
Exceptional or unexpected circumstances	Council may, at its discretion, depart from the requirement set out in section 2.4 (25% of total voting forms must be returned for the ballot to be valid	Council will consider evidence of support to date, what is fair and any impact from amending the voting threshold mandate	3.4.2
BID operating business association constitution (template 2016)	This supporting document was included as part of the current policy and now removed from the BID Policy (2021)	This allows the business association to amend their constitution to suit their local needs, on the basis it’s not inconsistent with the BID policy A template document is provided on the www.bid.auckland.govt.nz website	1.1, 2.3.2 Requirement 12
BID operating executive committee board charter (template 2016)	This supporting document was included as part of the current policy and now removed from the BID Policy (2021)	This allows the business association to amend their board charter to suit their local needs, on the basis it’s not inconsistent with the BID policy A template document is provided on the www.bid.auckland.govt.nz website	1.1, 2.3.2 Requirement 12

31. Minor changes made to the draft BID Policy (2021) are set out in Table 4 below:

Table Four: Minor changes made to the draft BID Policy (2021) and support documents

Minor changes to current policy	Description	Note	2021 section, page
Other council funding	Organisational view on risk regarding BID-operating business association receiving other council funding	The draft BID policy acknowledges other council funding grants allocated to BID-operating business associations	2.3.4, Requirement 16
Local boards – other roles	Updated	Refer to elected member conflicts of interest policy A link to these documents can be found here	2.5.3
BID Annual Accountability Report (2021) Attachment C	Name change from BID Annual Accountability Agreement (2016)	To include BID targeted rate grant amount and copy of AGM resolution	3.2, Requirement 22, Table 2, item 9
Audit – provision for a review audit or full audit	Recognition of increased risk and increased reporting requirement based on the amount of targeted rate received	Set as a sliding scale BID targeted rate grants less than $200,000pa must commission a review audit BID targeted rate grants more than $200,000pa must commission a full audit	3.2, Requirement 23, Table 2, item 4
Rating mechanism - flat rate	Lifted the maximum flat rate amount from $500 to $900 per rateable property	To provide more flexibility for BID-operating business associations when considering BID programme budgets and the impact of BID targeted rates on ratepayers	3.1.2

Tauākī whakaaweawe āhuarangi

Climate impact statement

32. The BID Policy (2021) focuses on the governance and accountability for BID-operating business associations. Individually the BID programme, through targeted rate-funding, can focus on advocacy and activities.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33. Formal feedback will be sought from other council teams including CCOs and those who work and have an interested in the BID programme and business community space.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. Local boards have engaged with the review of the BID Policy (2016) and their informal feedback has been incorporated into the draft BID Policy (2021) and support documents. Table One outlines local board engagement to date.

Tauākī whakaaweawe Māori

Māori impact statement

35. Officers are working with Auckland Council’s Ngā Mātārae Unit to ensure that the BID Policy (2021) aligns with the Auckland Council Māori Responsiveness Framework.

Ngā ritenga ā-pūtea

Financial implications

36. There are no financial implications for local boards under the draft BID Policy (2021).

37. Targeted rates for BID-operating business associations are raised directly from commercial ratepayers in the district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the association every quarter.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. There are no direct financial risks to the local board or the council that could result from the draft BID Policy (2021) and supporting documents.

39. The policy describes the balance between the independence of the BID-operating business association and the accountability for monies collected by a public sector organisation.

40. The draft BID Policy (2021) and support documents set out the requirements and obligations for BID-operating business associations and are intended to help minimise the potential for business associations to misuse BID targeted rate funds by requiring each BID to plan for their intended use, report on its activities to its members, and to undertake and meet all requirements set out in the policy.

Ngā koringa ā-muri

Next steps

41. Following formal feedback received from local boards, CCOs, BID-operating business associations, non-BID business associations, council departments, other external stakeholders and those with an interest in BID programmes, a final BID Policy (2021) and support documents will be updated and the steps outlined in Table 5 below will be completed by the BID team:

Table Five: Progress to completion

Date	Progress
2021 August	· Draft BID Policy (2021) and support documents updated to post Finance and Performance Committee workshop feedback
Mid-August to 1 October	· Draft BID Policy (2021) and support documents distributed to local boards, BID-operating business associations, council departments, CCOs and other stakeholders for formal feedback · Update www.bid.aucklandcouncil.govt.nz website with feedback link · feedback open 24 August to 1 October 2021
October	· update draft BID Policy (2021) and supporting documents incorporating formal feedback
9 December	· presentation of final version of BID Policy (2021) and support documents to Finance and Performance Committee meeting
2022 January/February	· post Finance and Performance approval actions, communications with local boards, BID-operating business associations, all stakeholders, and update www.bid.aucklandcouncil.govt.nz website
March to June	· BID Policy (2021) communication, support and advice · the BID team will provide assistance to the 50 BID-operating business associations to comply with the BID Policy (2021), including guidance with aligning their individual constitutions and governance documents to meet the timing of their 2022 AGM timeframes.

42. The BID Policy (2021), if approved by the Finance and Performance Committee in December 2021, would become operational on 1 July 2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft BID Policy (2021)	95
b ⇩	BID Funding Agreement	117
c ⇩	BID Annual Accountability Report	129
d ⇩	Draft BID Policy requirements	131

Ngā kaihaina

Signatories

Author

Claire Siddens - Principal Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Louise Mason - General Manager, Local Board Services

Victoria Villaraza - Local Area Manager

Howick Local Board

20 September 2021

Public feedback on proposal to make a new Public Trading Events and Filming Bylaw 2022

File No.: CP2021/12907

Te take mō te pūrongo

Purpose of the report

1. To seek local board views on how the Bylaw Panel (the Panel) should address matters raised in public feedback to the proposed new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui / Auckland Council Public Trading, Events and Filming Bylaw 2022, before a final decision is made.

Whakarāpopototanga matua

Executive summary

3. The proposal helps to minimise safety risks, nuisance and the misuse of council-controlled public places (for example footpaths, local parks and civic spaces) by continuing to regulate trading, events and filming activities.

4. Auckland Council received responses from 75 people and organisations at the close of feedback on 16 July 2021. All feedback is summarised into the following topics:

Table One: Summary of feedback received

Topic	Description
Proposal One	Continue to regulate trading, events and filming in a similar way to the current Bylaw.
Proposal Two	Clarify the need for rental micromobility devices to be approved under their own licence instead of a mobile shop licence as they currently are.
Proposal Three	Clarify which activities require an approval, don’t require an approval as long as certain conditions are met, and are not addressed in the Bylaw.
Proposal Four	Update the title, structure, format, definitions, and wording to ensure that a new bylaw is easier to read, understand and comply with.
Other	Other bylaw-related matters raised in public feedback and other additional matters.

5. Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal, and if it wishes, present those views to the Bylaw Panel. Taking this approach will assist the Panel and Governing Body to decide whether to adopt the proposal.

7. The Bylaw Panel will consider all local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body on 20 October 2021. The Governing Body will make a final decision in November 2021.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) receive public feedback on the proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 in this agenda report.

b) provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal in clause a) to assist the Bylaw Panel in its deliberations.

c) appoint one or more local board members to present the views in clause b) to the Bylaw Panel on 19 October 2021.

d) delegate authority to the local board chair to appoint replacement(s) to the persons in clause c) should an appointed member be unable to present to the Bylaw Panel on 19 October 2021.

Horopaki

Context

Bylaw regulates trading, events and filming in council-controlled public places

8. The current Auckland Council Trading and Events in Public Places Bylaw 2015 / Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Hokohoko, Whakahaerenga i ngā Wāhi Tūmatanui 2015 seeks to protect public safety, minimise nuisance and misuse of council-controlled public places caused by trading activities, events and filming.

9. The rules are enforced by the Licensing and Regulatory Compliance Unit using a graduated compliance model (information, education and enforcement).

10. The current Bylaw is one part of a wider regulatory framework that includes the:

· Reserves Act 1997, Resource Management Act 1991, Food Act 2014, Road User Rule 2004, Trespass Act 1980, Fair Trading Act 1986, Customer Guarantees Act 1993, Electricity (Safety) Regulations 2010 and Auckland Unitary Plan

· Auckland Council Public Safety and Nuisance Bylaw 2013, Signage Bylaw 2015, Alcohol Control Bylaw 2014 and Waste Management and Minimisitaion Bylaw 2019

· Auckland Transport Trading and Events in Public Places Bylaw 2015.

11. The current Bylaw will expire on 26 February 2022 and the council must adopt a new bylaw before that date to avoid a regulatory gap.

Council proposed a new bylaw for public feedback

12. On 27 May 2021, the Governing Body adopted a proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui / Auckland Council Public Trading, Events and Filming Bylaw 2022 (Bylaw) for public consultation (GB/2021/51).

13. The proposal arose from a statutory review of the Auckland Council Trading and Events in Public Places Bylaw 2015 (see figure below).

14. The proposal helps to minimise safety risks, nuisance and the misuse of council-controlled public places (for example, in local parks, reserves and civic spaces) by:

· continuing to regulate trading, events and filming in a similar way to the current Bylaw

· clarifying the need for rental micromobility devices to be approved under their own licence instead of a mobile shop licence as they currently are

· clarifying which activities require an approval, don’t require an approval as long as certain conditions are met, and are not addressed in the Bylaw

· updating the title, structure, format, definitions, and wording to ensure that a new bylaw is easier to read, understand and comply with.

15. The proposal was publicly notified for feedback from 8 June until 16 July 2021. During that period, the council received feedback from 59 people and 16 organisations. In addition, the ‘AK Have Your Say’ webpage received 525 hits.^{^[3]}

Figure One: Process to make a new Public Trading, Events and Filming Bylaw 2022

The local board has an opportunity to provide views on public feedback

16. The local board now has an opportunity to provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal before a final decision is made.

17. Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 19 October 2021.

18. The nature of the local board views are at the discretion of the local board but must remain within the scope of the proposal and public feedback. For example, the local board could:

· indicate support for matters raised in public feedback by people from the local board area

· recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the local board area supports the proposal

19. One person from the local board area provided feedback in support of all Proposals.

Table Two: Support of proposal in the local board area

Proposal	Total support from local board area	Total support from people across Auckland
1: Continue to regulate trading, events and filming in a similar way to the current Bylaw.	100 per cent support	66 per cent (40/61 submitters)
2: Clarify the need for rental micromobility devices to be approved under their own licence instead of a mobile shop licence as they currently are.	100 per cent support	74 per cent (46/62 submitters)
3: Clarify which activities require an approval, don’t require an approval as long as certain conditions are met, and are not addressed in the Bylaw.	100 per cent support	75 per cent (44/59 submitters)
4: Update the title, structure, format, definitions, and wording to ensure that a new bylaw is easier to read, understand and comply with.	100 per cent support	83 per cent (48/58 submitters)

20. No additional comments were provided in this feedback.

21. The full proposal can be viewed in the link. Attachment A of this report contains a draft Bylaw Panel deliberations report which includes a summary of all public feedback. Attachment B contains a copy of all public feedback related to the local board area.

Staff recommend the local board provide its views on public feedback

22. Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback by resolution, and if it wishes, present those views to the Bylaw Panel on 19 October 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. There are no implications for climate change arising from decisions sought in this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. The proposal impacts the operation of several council departments and council-controlled organisations. This includes Auckland Council’s Licensing and Regulatory Compliance Unit, Events in Regional Service Planning, Investment and Partnerships Unit, Alcohol Licensing and Environmental Health Unit, Auckland Unlimited (previously known as Auckland Tourism, Events and Economic Development), and Screen Auckland. These teams are aware of the impacts of the proposal and their implementation role.

25. The proposal may also impact the Auckland Transport Trading and Events in Public Places Bylaw 2015. Auckland Transport is aware of the proposal. Auckland Transport has also made council aware of Auckland Transport’s review of its bylaw.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. The proposed new bylaw impacts on local governance as it regulates trading, event and filming activities in council-controlled public places, for example local parks.

27. Local boards views were sought on a draft proposal in April 2021. The draft was supported in full by 13 local boards and with suggested changes by eight local boards.

28. A summary of local board views and changes made to the proposal can be viewed in the link to the 11 May 2021 Regulatory Committee agenda, page 191 (Attachment B Item 12).

29. This report provides an opportunity to give local board views on how the Bylaw Panel should address matters raised in public feedback to the proposal, before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

30. Māori have strong bonds to the land as kaitiaki. The proposal supports the Independent Māori Statutory Board Plan for Tāmaki Makaurau by minimising the misuse of council-controlled public places and facilitating opportunities for Māori business owners.

31. The proposed rules for trading, events and filming in council-controlled public places apply to activities undertaken by Māori, particularly major or international events.

32. Mana whenua and mataawaka were notified of the proposal and given the opportunity to provide feedback through face-to-face meetings, in writing, online and in-person.

33. Those submitters who identified as Māori supported Proposals One, Three and Four which is consistent with the overall percentage of the Auckland-wide feedback. Comments included that the proposed regulation seems sensible and provides appropriate balance between mitigating risks and enabling businesses to operate. While the support for Proposal Two was split, submitters agreed that rental micromobility should remain regulated.

Ngā ritenga ā-pūtea

Financial implications

34. There are no financial implications arising from decisions sought in this report. Costs associated with the special consultative procedure will be met within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. The following risks have been identified:

Table Three: Risks and mitigations

If...	Then...	Mitigation
The feedback from the local board area is from a limited group of people and organisations.	The feedback may not reflect the views of the whole community.	This risk is mitigated by providing local boards with a summary of all public feedback.

Ngā koringa ā-muri

Next steps

36. On 20 October 2021, the Bylaw Panel will consider all formal local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body. The Governing Body will make a final decision in November 2021 (refer to Figure One).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Draft Bylaw Panel Deliberations Report (Under Separate Cover)
b ⇩	Public feedback from people in the Howick Local Board area	141

Ngā kaihaina

Signatories

Authors

Magda Findlik - Principal Policy Analyst

Sam Bunge - Policy Advisor

Authorisers

Paul Wilson - Senior Policy Manager

Victoria Villaraza - Local Area Manager

Howick Local Board

20 September 2021

Tāmaki Tauawhi Kaumātua - Age-friendly Auckland Action Plan

File No.: CP2021/13355

Te take mō te pūrongo

Purpose of the report

1. To seek support for the draft Tāmaki Tauawhi Kaumātua -Age-friendly Auckland Action Plan.

Whakarāpopototanga matua

Executive summary

2. The number and diversity of older Aucklanders is growing, and this creates challenges and opportunities for improving the age-friendliness of our environment, infrastructure, and services now and in the future.

3. Older people experience barriers to participation across all areas of life.

4. The draft Tāmaki Tauawhi Kaumātua Action Plan (Action Plan) is our commitment to supporting older Aucklanders to participate fully in their communities.

5. It is a region-wide, cross-sector plan that commits the council, council-controlled organisations (CCOs) and sector partners to improve outcomes for older Aucklanders through the delivery of tangible and meaningful short, medium and long-term actions.

6. To develop the Action Plan, staff listened to over 3000 Aucklanders who shared their thoughts on what is needed to improve the age-friendliness of Tāmaki Makaurau / Auckland.

7. Engagement with kaumātua and whānau to hear what is important to Māori led to the development of our unique Age-Friendly Tāmaki Makaurau Framework (Framework). The Framework combines the World Health Organisation (WHO) domains with Te Ao Māori concepts and reflects the bicultural identity of Aotearoa and the diversity of Tāmaki Makaurau.

8. Many activities within the plan will benefit people of all ages and what we do now to improve older Aucklander’s accessibility and quality of life will also benefit future generations.

9. The Action Plan is constrained by actions needing to be delivered within existing resources, or as and when new funding can be secured. Greater or quicker impact could be possible in the future if budget is not such a limitation.

10. By working together, the council and cross-sector partners can, however, leverage resources to achieve greater collective impact and prioritise efforts to where it is needed most.

11. Over time the plan will help create an age-friendly lens that becomes embedded in the way the council and partners design and deliver services and infrastructure. This will result in ongoing and incremental change that makes a tangible impact on the lives of older people.

12. Community engagement on the draft Action Plan is underway and will be completed in September 2021.

13. The final Action Plan will be reported to the Parks, Arts, Community and Events Committee for adoption in November 2021.

14. The adopted Action Plan will enable Tāmaki Makaurau / Auckland to join the WHO’s Global Network of Age-friendly Cities and Communities.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) support the draft Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan.

Horopaki

Context

15. Auckland Council has a strong interest in the wellbeing of older people, because:

· Tāmaki Makaurau / Auckland is home to New Zealand’s largest population of older people^{^[4]} - this number will more than double between 2018 and 2043

· of the current 65+ population, most are well-placed but some face hardship and this will increase^{^[5]}

· diversity in life stage, needs and abilities, culture, language, living situation and financial stability affect how older people contribute and participate in the community.

16. In view of this, in July 2018 Auckland Council’s Environment and Community Committee resolved to become an Age-friendly City and seek membership to the World Health Organisation’s Global Network of Age-friendly Cities and Communities (ENV/2018/88).

17. The network includes cities that are committed to supporting each other and creating inclusive and accessible environments for all people to enjoy. It identifies eight interconnected domains of urban life that contribute to improving the wellbeing and participation of older people.

18. To obtain membership to the network, the council has led a process to develop a region-wide cross-sector Action Plan that will deliver over 80 actions to improve the age-friendliness of Tāmaki Makaurau / Auckland.

19. To develop the Action Plan, staff listened to over 3000 Aucklanders who shared their thoughts on what is needed to improve the age-friendliness of Tāmaki Makaurau / Auckland.

20. The Action Plan has been created to ensure infrastructure, activities and services are developed or adapted to respond to the diverse needs of Auckland’s growing and increasingly more diverse ageing population.

Tātaritanga me ngā tohutohu

Analysis and advice

The problem/opportunity

21. Tāmaki Makaurau / Auckland’s older population is growing faster than any other age-group and faces challenges and barriers to participation across all areas of life.

22. Our older people are taonga, and deserve to live full, meaningful lives where they can participate and are valued for the contribution they make to our communities.

Our services and infrastructure need to respond and adapt to older peoples’ diverse needs

23. Tāmaki Makaurau / Auckland’s growing and increasingly diverse ageing population means we need short-term as well as longer-term, system-level solutions to ensure older people can actively participate in their communities now and in the future.

24. The burden on the environment, infrastructure and on services such as healthcare will expand exponentially as the older population grows to a projected 432,800 Aucklanders by 2043. To enable older people to live active and full lives in Tāmaki Makaurau, we need to ensure infrastructure, activities and services are developed or adapted to respond to their diverse needs.

Older Aucklanders told us they face challenges related to accessibility across all areas including public space, buildings, transport, and housing options

25. Older people told us they need:

Figure One: Summarised feedback from older people describing their needs

Older Aucklanders can find it difficult to access information and to keep up to date with technology

26. Older people told us they need:

27. Figure Two: Summarised feedback from older people describing their needs

Older people can feel invisible, disconnected, and discouraged from taking an active role in their community

28. Older people told us they need:

Figure Three: Summarised feedback from older people describing their needs

Our response to the problem/opportunity

29. The development of Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan (Attachment A).

30. This is a cross-sector action plan that responds to the diverse needs and aspirations of older Aucklanders to improve their wellbeing and quality of life; and to make Tāmaki Makaurau / Auckland a more age-friendly region.

Strengths

A cross-sector action plan will deliver collective impact in an innovative, sustainable, and equitable way

31. Auckland Council has worked with a range of organisations and communities who are active in advancing the wellbeing of older Aucklanders including:

· nineteen organisations with different specialities, such as health, recreation, and housing

· regional and local organisations, ensuring a breadth of reach across communities.

32. Together we identified and developed actions that will address the challenges and opportunities raised by older Aucklanders. This approach:

· enables collaboration between the council, aged-sector organisations, and communities

· creates opportunities to leverage resources and deliver greater collective impact over time.

· develops an action platform for organisations to build upon

· encourages interest and participation from other organisations to be part of delivery

· recognises that improving the age-friendliness of Tāmaki Makaurau / Auckland relies on many different groups and agencies playing their part

· ensures the delivery of actions that have impact for older Aucklanders of all ethnicities, abilities, and beliefs.

33. It is anticipated that having a shared vision for an age-friendly Tāmaki Makaurau will continue to build momentum within the organisations who are responsible for delivering actions.

34. The intent is that over time an age-friendly lens will become embedded in the way the council and partners design and develop services and infrastructure across the region.

35. The result of this will be ongoing action and incremental change that makes a tangible impact on the lives of older people.

The Action Plan includes a mixture of over 80 new and existing actions

36. Impact will be delivered through a mix of short, medium, and long-term actions. They are spread across all ten domains, but not equally.

37. Some domains have more actions than others, for example the Housing Domain has fewer actions than the Respect and Social Inclusion Domain. This is because some things, such as refurbishing Haumaru Housing units take time and money to implement whereas supporting community-led social activities can use existing resource or may build upon activities that are already happening.

38. Auckland Council’s actions are primarily focused in the areas where most council services are provided. These are:

· Te Taiao; the council maintains outdoor spaces and facilities for the community,

· Respect and Social Inclusion; the council hosts region-wide and local community events and activities that foster belonging and inclusion for diverse Aucklanders, and

· Communication and Information; the council informs communities about what is happening and offers support through libraries and community centres.

It has a unique Age-Friendly Tāmaki Makaurau Framework to reflect our bicultural foundations

39. Staff developed the Age-friendly Tāmaki Makaurau Framework in response to feedback from kaumātua.

40. The framework provides a holistic way to frame the plan that integrates the WHO domains with Te Whare Tapa Whā- a Māori wellbeing framework - and Te Ao Māori values.

41. It includes two additional domains and expanded another:

· Culture and Diversity and Kaumātua and Kuia domains were added to reflect Tāmaki Makaurau / Auckland’s diversity and bicultural foundations

· The WHO Domain of Outdoor Spaces and Buildings was expanded to become Te Taiao, representing the natural and built environment.

42. The framework is unique to Tāmaki Makaurau. It ensures the actions within the plan are meaningful, achievable, and impactful for older Aucklanders.

43. The framework will continue to be used to guide how we collectively improve and evaluate the age-friendliness of Tāmaki Makaurau / Auckland.

The Action Plan will have a wider community and intergenerational impact

44. The actions within the plan will benefit older people and others in the community now and, in the future. For example, ensuring all buses are accessible will benefit small tamariki (children) and disabled community members.

45. Many activities within the plan benefit people of all ages and stages and what we do now to improve older Aucklander’s accessibility and quality of life will also benefit future generations.

Figure Four: Areas where the Action Plan will have an impact on

Constraints and limitations

It will take time to see the full, long-term impacts of the Action Plan

46. The Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan will deliver impact but that will happen over time.

47. Some actions are small and local and will not have significant or regional impact. However, there is opportunity for these local activities to be expanded as the age-friendly vision and plan gains traction.

48. Some actions will be delivered immediately or are in progress, others will take time. For instance, making roads, buildings and parks more accessible will be achieved over time, subject to the roll-out of relevant capital works and renewal programmes.

Auckland Council, CCOs and partner organisations are constrained by the financial impact of COVID-19 and operating within existing budget and resources

49. The Action Plan has been developed on the basis that everyone is operating in a constrained financial environment and actions will be delivered within existing resources.

50. The current assumption is that:

· no additional budget will be available

· where new funding is required, it will need to be reprioritised from elsewhere, secured through grants, or considered through budget-setting processes.

51. Consequently, the first one to five years of the action plan focus on existing or new actions that are easier and more affordable to carry out within existing budgets.

52. There is potential for this to change as the Action Plan evolves and if more funding becomes available in the medium to long term (five - ten years).

Success relies on cooperation, ongoing commitment, and resources to support collaboration

53. The Action Plan relies on the dedication and commitment of the council and partner organisations working together to improve the age-friendliness of Tāmaki Makaurau / Auckland:

· many of the partner organisations are community-led with limited capacity and dependant on ongoing public funding

· larger entities and agencies (including government and council departments) may have competing priorities

· success is dependent on all parties continuing to prioritise age-friendly outcomes and delivering the actions they have developed.

54. Resources will also be needed to support sector collaboration. It will take time and effort to facilitate organisations working together and supporting each other to build an age-friendly Tāmaki Makaurau.

55. As part of the council’s commitment to the plan, council staff will play a key backbone role in keeping the Action Plan alive, bringing partners together, and monitoring implementation and impact.

Community views

56. Staff undertook extensive community engagement in 2019 and 2020 to ensure the voices of diverse older Aucklanders were at heart of the plan. We developed surveys, held workshops across the region, hui with kaumātua and had one-on-one interviews with rainbow community members.

57. Targeted engagement was facilitated by Age Concern, Toa Pacific, New Zealand Indian Senior Citizens Association, Hindu Elders Foundation Inc and The Selwyn Foundation to ensure we heard the diverse voices of older Aucklanders.

58. Over 3000 people shared their vision for an Age-friendly Auckland and told the council what actions they think will support older people to live full, active and healthy lives.

Tauākī whakaaweawe āhuarangi

Climate impact statement

59. During our engagement we heard, particularly from kaumātua, that environmental wellbeing was missing from the WHO framework. The wellbeing of the natural environment is important to our own wellbeing, and we have a role in looking after our environment in all its forms.

60. In response, we have expanded the existing WHO Domain Outdoor Spaces and Buildings to include Te Taiao (the natural environment), to recognise that the environment’s wellbeing and our own are connected.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

61. This Action Plan includes actions developed with CCOs including Auckland Transport.

62. The Seniors Advisory Panel acted as kaitiaki throughout the process, providing advice, guidance and feedback and contributing to workshops and action planning sessions.

63. The Seniors Advisory Panel will continue to provide support and guidance on the Action Plan as it is delivered.

64. Auckland Council, Seniors Advisory Panel and CCOs are aware of the impacts of the Action Plan and their role in implementation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

65. Local boards have a strong interest in the wellbeing of older people. All local boards have outcomes that foster social inclusion and participation among their residents, and many have age-friendly specific goals and actions.

66. Community engagement was held at locations across the region in 2019 and 2020, from Warkworth to Pukekohe.

67. Two reports were produced on the findings, the Community Engagement Findings Report and the Age-friendly Tāmaki Makaurau Report.^{^[6]} These were shared with elected members, stakeholders, and the community. These reports were also published on the council Age-friendly website.

68. Staff attended local board workshops in August and September 2021 to share the draft Action Plan.

Tauākī whakaaweawe Māori

Māori impact statement

69. The Action Plan is relevant to Māori as tangata whenua and kaitiaki of the sky, land and sea and supports the Māori Identity and Wellbeing outcome within the Auckland Plan 2050

70. In the 2018 Census older Māori made up over four per cent of the Tāmaki Makaurau / Auckland over-65 population.

71. Older Māori have lower levels of equity, income and rely heavily on superannuation. Actions that are focused on kaumātua delivered by Māori organisations and others will make a positive impact on wellbeing.

72. The involvement of kaumātua, whānau and organisations has been influential on the design of the Framework, work on implementation; and ensuring this is a living document.

Engagement to better understand the needs of kaumātua and Te Ao Māori

73. To ensure the Action Plan is relevant and effective for kaumātua, mana whenua and mataawaka were invited to a dedicated hui in February 2020. The hui was organised in partnership with Te Kōtahi a Tāmaki and hosted at Manurewa Marae.

Recognition of tangata whenua, hauora Māori concepts and Te Tiriti o Waitangi are important to kaumātua

74. Kaumātua also told us:

· importance of building and marae accessibility – safety of our kaumātua

· utilising marae more e.g., events, programmes, line dancing, tai chi, learning Te Reo

· age-appropriate housing design

· more disability parking

· more Te Reo visible everywhere

· environmental recognition – care for Papatūānuku and te taiao incorporated into plan

· sport and recreation options available for older people and open areas for activities

· affordable digital communication.

75. Te ao Māori values from the Independent Māori Statutory Board’s (IMSB) Māori Plan for Tāmaki Makaurau are also imbedded in the Framework:

· Whanaungatanga (Develop Vibrant Communities), in relation to the different opportunities to engage and participate in their own and other cultures.

· Rangatiratanga (Enhance Leadership and Participation), in relation to the activities under Respect and Social Inclusion.

· Manaakitanga (Improve Quality of Life), in relation to the Action Plan’s outcome of improving the hauora of older Aucklanders.

· Wairuatanga (promoting distinctive identity), in relation to valuing and protecting Māori heritage and Taonga Māori.

· Kaitiakitanga (ensuring sustainable futures), in relation to protecting Te Taiao now and in the future.

76. These values underpin the way people and organisations will work together to deliver this plan with, and for, our communities.

77. The Action Plan supports the IMSB’s Schedule of Issues of Significance 2021 by addressing social, cultural, environmental and wellbeing for Māori in Tāmaki Makaurau.

78. The Age-friendly Tāmaki Makaurau Framework incorporates the WHO framework, Te Whare Tapa Whā and te ao Māori. The unique Framework contributes to the awareness, education and understanding of Māori perspectives.

79. Mana whenua and mataawaka will have an opportunity to provide further feedback during public engagement on the Action Plan.

Ngā ritenga ā-pūtea

Financial implications

80. The Action Plan has been designed to be delivered within the existing budgets and resources of council, CCOs and sector partners.

81. Where additional investment is desired by Auckland Council to implement new or joint actions this will need be considered through Long-term Plan or Annual Plan processes.

82. There are no financial implications to the local board for any decisions to support the Action Plan.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Table One: Risk and mitigations

Risk	Mitigation
Adoption of a new plan may create expectations that there will be additional budget to support age-friendly outputs.	All public-facing communications and guidance about the new plan will reference that actions will be funded from existing budgets. Where new funding is required, this will be sought through grants and processes such as the long-term plan.

Ngā koringa ā-muri

Next steps

83. Public engagement for the Action Plan is expected to be completed by the end of September 2021.

84. A summary of all feedback, including from local boards, and a final Action Plan will be reported for adoption by the Parks, Arts, Community and Events Committee in November 2021.

85. Following adoption of the Action Plan, staff will seek membership to the WHO network.

86. An annual progress report will provide details on the impact and success of our actions. This will include an update on the delivery of actions against the identified measures of success, high-level wellbeing indicators and examples of good and promising practice. This will be presented to the Governing Body, the WHO and shared with all organisations supporting delivery.

87. The Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan will be reviewed every five years.

88. Baseline research was carried out in 2017 - The Older Aucklanders: A Quality of Life Status Report. The research is across the domains that contribute to quality of life and wellbeing. This research is being conducted this year and will be carried out every five years to help monitor progress and guide the development of future actions.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Tāmaki Tauawhi Kaumātua - Age-Friendly Tāmaki Makaurau (draft) (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Cleo Matthews - Policy Analyst

Authorisers

Kataraina Maki - General Manager, Community & Social Policy

Louise Mason - General Manager, Local Board Services

Victoria Villaraza - Local Area Manager

Howick Local Board

20 September 2021

Changes to the Howick Local Board 2021-2024 Customer and Community Services work programme

File No.: CP2021/13922

Te take mō te pūrongo

Purpose of the report

1. To seek approval of changes to the Howick Local Board 2021-2024 Customer and Community Services work programme (the work programme).

Whakarāpopototanga matua

Executive summary

2. The Howick Local Board adopted its 2021-2024 Customer and Community Services work programme on 17 June 2021 (resolution number HW/2021/88).

3. A new project is required in the work programme this financial year to deliver the final element of the renewal to the Cockle Bay Reserve play assets and fence. This project line has had spend against it in previous years to renew certain elements of the play equipment, however, these did not meet the full needs of the community. The local board have contributed their Locally Driven Initiatives (LDI) funding to enhance the playground to a higher level of service. The estimated cost of works for the remaining elements of delivery for the playground is $240,000 to be funded from Activity Based Services (ABS) Capital expenditure (Capex) – Renewals in the 2021/2022 financial year.

4. Staff propose that the project Lloyd Elsmore Park – renew skatepark be rephased from the 2021/2022 financial year and have an ABS Capex Renewals budget reduction of $250,000 to allow a service needs assessment to be undertaken by the Park Sport and Recreation department to provide direction for future renewal delivery.

5. Staff propose that the project Lloyd Elsmore Park – renew mountain bike trails be rephased from the 2021/2022 financial year to beyond the three years of the work programme and have an ABS Capex Renewals budget reduction of $140,000. This will allow for further assessment of service needs to be carried out by the Parks, Sport and Recreation department.

6. Staff have discussed the proposal and rationale for this change with the Howick Local Board at its workshop held on 19 August 2021.

7. Staff recommend that the Howick Local Board approve the amendments to the Customer and Community Services 2021-2024 work programme.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) approve the changes to the 2021-2024 Customer and Community Services work programme outlined below and in Attachment A to this report:

i) addition of a new project, Cockle Bay Reserve – renew play assets and fence utilising $240,000 Activity Based Services (ABS) Capital expenditure (Capex) – Renewals in financial year 2021/2022.

ii) rephase the timing of existing project Lloyd Elsmore Park – renew mountain bike trails which has a budget of $140,000 ABS Capex – Renewals in financial year 2021/2022 to beyond the three years of the work programme.

iii) rephase the timing of the existing project and reduce the budget of Lloyd Elsmore Park – renew skate park, to remove the ABS Capex Renewals budget of $250,000 in 2021/2022.

Horopaki

Context

8. The Howick Local Board approved the Customer and Community Services 2021-2024 work programme on 17 June 2021 (resolution number HW/2021/88).

9. The budget allocated for all projects in the work programme are best estimates only. Project costings are subject to change and refinement as projects progress through the design and delivery phase.

Financial Year 2021/2022 Variations

10. Staff have identified required changes to the work programme in financial year 2021/2022 to ensure the delivery of the Cockle Bay playground renewal. The proposed variations are detailed under the Analysis and Advice section of this report.

Budget Reductions

11. The two projects at Lloyd Elsmore Park have been identified as requiring further service assessments prior to the implementation of scoping and delivery. These projects have a total reduction in financial year 2021/2022 of $390,000. This funding is available to be reallocated at the discretion and prioritisation of the local board.

Table One: Customer and Community Services work programme – approved financial allocations – financial year 2021/2022

Project ID

Activity Name

Activity Description

Budget source

Budget Allocation

2207

Lloyd Elsmore Park – renew skatepark

Investigate the skate parks renewal on site and remediate to ensure the facility is fit for purpose.

Financial Year (FY) 2019/2020 to FY 2020/2021 - investigate, scope and design works.

FY 2021/2022 to FY 2022/2023 - deliver physical works.

ABS Capex – Renewals

FY 2021/2022

Total Project Budget:

$250,000

$750,000

2204

Lloyd Elsmore Park – renew mountain bike trails

Renew the existing mountain bike trails and associated drainage at Lloyd Elsmore Park.

FY 2021/2022 - investigation, design, and physical works

ABS Capex – Renewals

FY 202120/22

Total Project Budget:

$140,000

$140,000

Tātaritanga me ngā tohutohu

Analysis and advice

12. The Cockle Bay playground renewal project has been identified through Howick Local Board outcomes and priorities to improve play experience and recreational facilities for the local community to enjoy. The current condition of the playground asset is a condition three and as such, staff consider the playground as being currently fit for its design and does not require renewal as a priority above other assets in the local board’s portfolio, such as the condition four and five paths in Lloyd Elsmore Park. However, there has been significant community interest and desire expressed for a full renewal of this playground over an extended period. Given this, and that equipment pieces have been replaced recently and not met community need, staff support the local board’s and communities desire to renew the playground with minor enhancements through existing LDI contribution. The work is expected to be delivered by June 2022 and the estimated cost of works is $240,000 to deliver the physical works and complete the consenting process.

13. Rephasing the two projects in Lloyd Elsmore Park allows the Parks, Sport and Recreation department to provide an in-depth service assessment of all wheel play and play space equipment within the park. From the results of the assessment, the renewal of the mountain bike trail and skate park assets will be re-prioritised in future years from the direction of the Howick Local Board.

14. Staff recommend the proposed variations to change the current 2021-2024 Customer and Community Services work programme as outlined in Table Two.

Table Two: How the proposed amendments will affect 2021-2024 Customer and Community Services work programme

Project ID	Activity Name	Budget amendments FY 2021-2024	Details
2665	Cockle Bay Reserve – renew play assets and fence	Renewal Budget: Current FY 2021/2022 budget: $0 Revised FY 2021/2022 budget $240,000 Renewal budget increase of $240,000	The amendment will ensure the final delivery of this project is met in FY 2021/2022.
2207	Lloyd Elsmore Park – renew skate park	Renewal budget amendment: Approved FY 2021/2022 budget $250,000 Revised FY 2021/2022 budget $0 Renewal budget reduction of $250,000	The Parks, Sport and Recreation department are currently undertaking a wheeled play and play space service assessment within Lloyd Elsmore Park this financial year. By rephasing this project, the service assessment will be able to provide Community Facilities and the Howick Local Board with a direction of how the renewal of this asset can be future-proofed for the correct age and demographics of its users.
2204	Lloyd Elsmore Park – renew mountain bike trails	Renewal budget amendment Approved FY 2021/2022 budget $140,000 Revised FY 2021/2022 budget $0 Renewal budget reduction of $140,000	The Parks, Sport and Recreation department are currently undertaking a wheeled play and play space service assessment within Lloyd Elsmore Park this financial year. By rephasing this project to beyond the three-year work programme, the service assessment will be able to provide Community Facilities and the Howick Local Board with a direction of how the renewal of this asset can be future-proofed for the correct age and demographics of its users.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15. The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

16. This is an administrative report and the budget variations proposed in the report have no direct effect on climate change. Each project will be considered individually to assess the impacts of climate change and the approach to reduce greenhouse gas emissions. The type of impacts to be considered include:

· maximum upcycling and recycling of old material

· installation of energy efficiency measures

· building design to ensure the maximum lifetime and efficiency of the building is obtained

· lifecycle impacts of construction materials (embodied emissions)

· exposure of building location to climate change hazards (sea level rise, flooding (floodplains), drought, heat island effect)

· anticipated increase in carbon emissions from construction, including contractor emissions

· lifecycle impacts of construction materials.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. Collaboration with staff will be ongoing throughout the life of the project to ensure integration into the operational maintenance and asset management systems.

18. The decision sought for this report has no direct impact on other parts of the council group. The overall 2021-2024 work programme was developed through a collaborative approach by operational council departments, with each department represented in an integrated team.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. Community Facilities and open spaces provide important community services to the people of the local board area. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

20. The proposed amendments were discussed with the local board at their workshop on 19 August 2021. The local board provided positive feedback and supported the proposal in principle.

21. The activities in the work programme align with the listed Howick Local Board Plan 2020 outcomes, as this was the relevant plan at the time of the work programme approval:

· Well planned public spaces that support active and healthy lifestyles.

22. There has been significant interest from the Cockle Bay community regarding the renewal of the play assets. As some elements of the play assets have been renewed previously, these did not meet the full need of the community and required further investment into an enhanced level of service to meet the demand of the residents. This amendment to the work programme will deliver the final element to meet the communities need of play.

Tauākī whakaaweawe Māori

Māori impact statement

23. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.

24. The projects discussed in this report will benefit Māori and the wider community through the provision of quality facilities and open spaces that promote good health, the fostering of family and community relationships and connection to the natural environment.

25. Where aspects or the work programme are anticipated to have an impact on activity of importance to Māori, then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

26. Although there are significant financial variations, the proposed budget requirements for the 2021/2022 financial year for the Cockle Bay project can be achieved as unallocated funding will be made available by a rephase of the above-mentioned Lloyd Elsmore Park projects.

27. Details of the proposed project budget amendments are outlined in Table Two above.

28. The budgets and proposed budget to be allocated, including the proposed variation requests, are provided in Table Three below.

Table Three: Financial summary for 2021/2022 Customer and Community Services work programme

2021/2022 Howick Local Board Budget Sources	Budget Amounts
ABS: Capex - Local Renewals - Total Budget prior to amendment	$4,122,525
ABS: Capex - Local Renewals – Allocated prior to amendment	$4,102,525
ABS: Capex – Local Renewals – Unallocated prior to amendment	$20,000

*ABS: Capex – Local Renewals – Amended budget reductions*	$390,000
*ABS: Capex – Local Renewal – Amended budget increase*	$240,000

ABS: Capex - Local Renewals - Total Budget (revised)	$4,122,525
ABS: Capex - Local Renewals – Allocated (revised)	$3,952,525
ABS: Capex – Local Renewals – Unallocated (revised)	$170,000

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. If the proposed Cockle Bay – renew play assets and fence project is not added to the current year Customer and Community Services work programme, the project will not be able to be delivered and failure to do so will result in community expectations not being met. Further investment into the play space will be recommended in future years until the demand is met to a desired level of satisfaction.

30. If the two projects in Lloyd Elsmore Park are not deferred to future years, and delivery begins prior to the service assessment being completed, the renewed assets may not target the correct users and further investment may be required.

31. The COVID-19 pandemic could have a further negative impact on the delivery of the work programme if the COVID-19 alert level changes.

Ngā koringa ā-muri

Next steps

32. Subject to the local board’s decision on the proposals outlined in this report, the 2021–2024 Customer and Community Services work programme will be amended to reflect the decision and works will commence on the projects as per the timings outlined in the approved work programme.

33. The Howick Local Board will continue to be updated on the progress of delivery of the 2021–2024 Customer and Community Services work programme as part of the quarterly reporting to the local board.

34. Community Facilities will seek direction from the local board to allocate the remaining funding within the work programme that has been made available from this decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Proposed amendment to 2021-2024 Customer and Community Services work programme	163

Ngā kaihaina

Signatories

Author

Tessa Dymond - Work Programme Lead

Authorisers

Taryn Crewe - General Manager, Community Facilities

Victoria Villaraza - Local Area Manager

Howick Local Board

20 September 2021

Approval for five new road names at 397 Ormiston Road, Flat Bush

File No.: CP2021/14019

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Howick Local Board to name the two new public roads, one commonly owned access lot (COAL) and two private ways created by way of a subdivision development at 397 Flat Bush School Road, Flat Bush.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider / developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3. The developer, DDL Homes Ormiston Ltd, has proposed the names presented below for consideration by the local board.

4. The proposed road names options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the Guidelines and these matters are discussed in more detail later in this report.

5. The proposed names for the new public roads, COAL and private ways are:

Table One: Proposed names

Road Reference – Northern part of the site	Proposed Name
Public road one	Dishys Road
Public road two	Steading Road
COAL - road three	Serpent Road
Private way – road four	Yew Lane
Private way – road five	Newelm Lane

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) approve the five names for the following new public roads, Commonly Owned Access Lot (COAL), and private ways created by way of subdivision at 397 Ormiston Road, Flat Bush in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60347538 and SUB60347600):

i) Public Road 1: Dishys Road

ii) Public Road 2: Steading Road

iii) COAL - Road 3: Serpent Road

iv) Private Way - Road 4: Yew Lane

v) Private Way - Road 5: Newelm Lane

Horopaki

Context

6. Resource consent reference BUN60347538 (subdivision reference number SUB60347600) was issued on 29 of May 2020 for the construction of 180 dwellings, consisting of 154 apartments in nine buildings and 26 terraced houses. The subdivision consent is to create vacant lots (super lots) and undertake fee simple and unit title subdivision around existing developments, resulting in the creations of these public roads, COAL and private ways.

7. For additional clarification, the development of the site at 397 Flat Bush School Road, Flat Bush consists of two parts. This report addresses the naming of roads in the northern part of the site only. A separate report addressing the road naming attendant to the southern part of the site will follow at a later date.

8. All road names have been suggested by the Applicant and follows from extended attempts to engage with Ngāi Tai ki Tāmaki concerning the provision of suitable names.

9. In accordance with the Standards, any road including, private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

10. Additionally, all public roads are required to be named.

11. Site and location plans of the development can be found in Attachment A.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval

13. The Guidelines provide for road names to reflect one of the following local themes with the use of Maori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

14. The Applicant has approached Ngāi Tai ki Tāmaki to assist in finding suitable names for this development. However, after considerable effort, no response has been received and the extended delay requires the road naming process to proceed and they have proposed the following names for consideration.

15. The Applicant’s proposed names and meanings are set out in the table below:

Table Two: Proposed names and their meanings

Road Reference	Proposed Name	Meaning (provided by the Applicant)
Road one	Dishys Road (Applicant preferred)	Named after the developer’s brother who passed away from liver cancer, His name was Dishy Dheil and the developer was very close to his older brother. This is how the developer wants to honour his brother.
	Rivulet Road (First alternative)	A small stream of liquid. This road runs alongside the bottom end of Ōtara stream.
	Tara Road (Second alternative) Not Recommended	In the Māori language, Ō-Tara means 'the place of Tara' (shortened form of Te Puke o Tara). This road runs alongside the bottom end of Ōtara Stream.
Road two	Steading Road (Applicant preferred)	Definition: A farm and its buildings; a farmstead - "an isolated steading on the boundary of two parishes (a subdivision)". 397 Ormiston Road use to be a farmstead - name reflects the old farm it once was and the subdivision it is today.
	Newe Road (First alternative)	Topographic name for someone who lived by a yew tree. The word Ormiston is originally derived from the Ormiston Yew Tree.
	Lahar Road (Second alternative)	Lahar is water and rock fragments that flows down the slopes of a volcano and typically enters a river valley. This road runs alongside the bottom end of Ōtara Stream. Flat Bush is built on volcanic soil.
COAL – Road three	Serpent Road (Applicant preferred)	The word Ormiston is derived from a half mythical Anglian settler called Ormr, meaning 'serpent' or 'snake'. Roads in this development are curved and reflect the shape of a snake.
	Fumarole Road (First alternative)	The Flat Bush area has a history that dates back to before 850AD. It was once known as Pukekiwiriki named after the grandchild Ruaumoko the Māori God of Volcanoes. Honouring the Māori history in this area we have derived a name from volcanoes. Fumaroles are openings in the earth’s surface that emit steam and volcanic gases which occurs cracks. This is a small road and on a map, could be a representation of a crack.
	Tillage Road (Second alternative)	Tillage means land under cultivation (the preparation of land for growing crops). Initially. the volcanic soils of Flat Bush proved suitable for cropping. The early farming in the area centered on wheat, and oat growing and cultivation of potatoes and other food crops.
Private way – Road four	Yew Lane (Applicant preferred)	Derived from the Ormiston Yew Tree.
	Kine Road (First alternative)	Kine means cow. Flat Bush was known for farming livestock, (such as cows) particularly dairying, with a 20th century emphasis on milk production for town supply. The East Tāmaki Co-operative Dairy Company was formed in 1921 to produce butter and process milk.
	Ashfarm Road (Second alternative)	The chemical makeup of volcanic soil makes for lucrative farming conditions. Flat Bush has volcanic soil and once was farmland.
Private way – Road five	Newelm Lane (Applicant preferred)	Golden Elm trees were commonly found along Ormiston Road and in the Flat Bush area. We are acknowledging what once lived in the area and was commonly found. Please refer to the council tree study attachment, which highlights the number of Golden Elm trees in the area. We have combined the word 'New' with the word 'Elm' as this is the new Ormiston in remembrance of the old - what once lived in the area.
	Newe Road (First alternative)	Topographic name for someone who lived by a yew tree. The word Ormiston is originally derived from the Ormiston Yew Tree.
	Ashfarm Road (Second alternative)	The chemical makeup of volcanic soil makes for lucrative farming conditions. Flat Bush has volcanic soil and once was farmland.

16. All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

17. Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

18. ‘Road’ and ‘Lane’ are acceptable road types for the new roads, suiting the form, ownership and layout of the various roads.

19. Mana whenua were consulted in line with the processes and requirements described in the Guidelines. This is discussed further in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

23. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

24. The applicant requested the provision of names to all local iwi groups on 2 July 2021 for the roads identified in the development with the exception of the Public Road 1 as the Applicant wishes to name that road after his deceased brother. Advice was received from local iwi groups that they defer the naming of the roads to Ngāi Tai ki Tāmaki.

25. A slow response to correspondence meant that the applicant missed the July 2021 Howick Local Board meeting timeframes and the correspondence was re-sent to mana whenua, including Ngāi Tai ki Tāmaki for further consideration. Ngāi Tai ki Tāmaki responded on 26 July 2021 opposing the names being proposed. The applicant requested the provision of acceptable names, indicating a willingness to adopt those names. Ngāi Tai ki Tāmaki were also made aware that there were financial and other obligations requiring the matter be addressed at the August 2021 Howick Local Board meeting, however, despite additional email correspondences to Ngāi Tai ki Tāmaki requesting them to provide suitable names, there has been no further response received to date.

26. The applicant has undertaken extensive efforts to engage with Ngāi Tai ki Tāmaki to find suitable names for this development. Ngāi Tai ki Tāmaki have not responded or provided comments on the names proposed by the applicant despite the attempts made to contact them. The applicant therefore wishes to proceed with the names proposed in this report in order to enable the development to proceed.

27. As all other iwi have been consulted, deferring the road naming to Ngāi Tai ki Tāmaki, it is considered that sufficient effort has been undertaken by the Applicant to consult with mana whenua and that the local board can give their consideration of the proposed road names.

28. Having regard to that lack of response, it is recommended that the proposed alternate name ‘Tara’ not be considered by the local board, as this name will likely have significance to mana whenua, so to use it in this context and without that support would not be considered appropriate.

29. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

30. The road naming process does not raise any financial implications for the council.

31. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. There are no significant risks to the council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

33. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site and location plans	171

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader, Subdivision

Victoria Villaraza - Local Area Manager

Howick Local Board

20 September 2021

Addition to the 2019-2022 Howick Local Board meeting schedule

File No.: CP2021/13180

Te take mō te pūrongo

Purpose of the report

1. To approve three meeting dates to be amended to the 2019-2022 Howick Local Board meeting schedule in order to accommodate the Annual Budget 2022/2023 timeframes.

Whakarāpopototanga matua

Executive summary

2. The Howick Local Board adopted the 2019-2022 meeting schedule on 9 December 2019.

3. At that time, the specific times and dates for meetings for local board decision-making in relation to the local board agreement as part of the Annual Budget 2022/2023 were unknown.

4. The local board is being asked to approve three meeting dates as an addition or amendment to the Howick Local Board meeting schedule so that the modified Annual Budget 2022/2023 timeframes can be met.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) approve the replacement and/or addition of three meeting dates to the 2019-2022 Howick Local Board meeting schedule to accommodate the Annual Budget 2022/2023 timeframes as follows:

· Thursday, 2 December 2021, 4pm to replace the scheduled meeting that was to be held on Monday, 6 December 2021.

· Thursday, 12 May 2022, 4pm to replace the scheduled meeting that was to be held on Monday, 16 May 2022.

· Thursday, 23 June 2022, 4pm to replace the scheduled meeting that was to be held on Monday, 20 June 2022.

Horopaki

Context

5. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6. In summary, adopting a meeting schedule helps meet the requirements of:

· Clause 19 Schedule 7 of the LGA on general provisions for meetings which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.

· Sections 46, 46(A) and 47 in Part 7 of the LGOIMA which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7. The Howick Local Board adopted its 2019-2022 business meeting schedule at its 9 December 2019 business meeting.

8. The timeframes for local board decision-making in relation to the local board agreement, which is part of the Annual Budget 2022/2023, were unavailable when the meeting schedule was originally adopted.

9. The local board is being asked to make decisions in early December 2021, and early May and mid-June 2022 to feed into the Annual Budget 2022/2023 process. These timeframes are outside the local board’s normal meeting cycle.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The local board has two choices:

· option 1: add the meetings as additions to the meeting schedule

· option 2: add the meetings as extraordinary meetings.

11. For option 1, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the Annual Budget 2022/2023 timeframes change again or the information is not ready for the meeting, there would need to be an additional extraordinary meeting scheduled.

12. For option 2, only the specific Annual Budget 2022/2023 topic may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the Annual Budget 2022/2023 process could be considered at this meeting.

13. Since there is enough time to meet statutory requirements, staff recommend option 1 – approving this meeting as an addition to the meeting schedule, as it allows more flexibility for the local board to consider a range of issues. This requires a decision of the local board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. This report requests the local board’s decision to schedule additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

17. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

18. There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. If the local board decides not to add this business meeting to their schedule, this will cause a delay to the Annual Budget 2022/2023 process which would result in the input of this local board not being able to be presented to the Governing Body for their consideration and inclusion in the budget.

Ngā koringa ā-muri

Next steps

20. Implement the processes associated with preparing for business meetings.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Renee Burgers - Lead Advisor Plans and Programmes

Authorisers

Louise Mason - General Manager, Local Board Services

Victoria Villaraza - Local Area Manager

[1] Management of Council parking is not covered by the 2015 Parking Strategy, unless Council has specifically delegated management to AT.

[2] ‘AK Have Your Say’ webpage ’hits’ comprised of 43 ‘engaged’ participants (people who completed the online survey), 88 ‘informed’ participants (people who downloaded a document, visited a FAQ page or multiple project pages, or completed the survey) and 265 ‘aware’ participants (people who visited at least one page).

[3] ‘AK Have Your Say’ webpage ’hits’ comprised of 54 ‘engaged’ participants (people who completed the online survey), 134 ‘informed’ participants (people who downloaded a document, visited a FAQ page or multiple project pages, or completed the survey) and 337 ‘aware’ participants (people who visited at least one page).

[4] Statistics New Zealand, 22.9% (163,161) estimated in 2017

[5] Ministry of Social Development. Briefing to the Incoming Ministers, October 2014, p.31.

[6] A systems analysis conducted by Auckland Council’s Innovation Unit.

Chairperson	Adele White
Deputy Chairperson	John Spiller
Members	Katrina Bungard
	Bo Burns
	David Collings
	Bruce Kendall
	Mike Turinsky
	Bob Wichman
	Peter Young, JP

No.	Title	Page
a ⇩	Workshop record 5 August 2021	215
b ⇩	Workshop record 12 August 2021	217
c ⇩	Workshop record 19 August 2021	219
d ⇩	Workshop record 26 August 2021	221

Author	Vanessa Phillips - Democracy Advisor
Authoriser	Victoria Villaraza - Local Area Manager