Kaipātiki Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Kaipātiki Local Board held virtually by Skype for Business on Wednesday, 15 September 2021 at 10.03am.

 

present

 

Chairperson

John Gillon

 

Deputy Chairperson

Danielle Grant, JP

 

Members

Paula Gillon

 

 

Ann Hartley

 

 

Melanie Kenrick

 

 

Cindy Schmidt

From item 9, 10.09am

 

Andrew Shaw

 

 

Adrian Tyler

 

 


Kaipātiki Local Board

15 September 2021

 

 

 

1          Welcome

 

Chairperson John Gillon opened the meeting followed by Member Adrian Tyler leading the meeting with a karakia.

 

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2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number KT/2021/143

MOVED by Deputy Chairperson D Grant, seconded by Member A Hartley:  

That the Kaipātiki Local Board:

a)          confirm the ordinary minutes of its meeting, held on Wednesday, 18 August 2021, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.


 

Member C Schmidt entered the meeting at 10.09am.

 

9          Public Forum

 

9.1

Government’s National Policy Statement on Urban Development and its implications for Auckland - Margot McRae

 

Margot McRae was in attendance via Skype for Business to address the board on this item.

 

A document titled ‘Margot McRae on behalf of Character Coalition and Devonport Heritage on the National Policy Statement on Urban Development’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.  

 

 

Resolution number KT/2021/144

MOVED by Chairperson J Gillon, seconded by Member C Schmidt:  

That the Kaipātiki Local Board:

a)          receive the public forum item and tabled document.

b)         thank Margot McRae for her attendance and presentation.

CARRIED

 

Attachments

a     15 September 2021 - Kaipātiki Local Board Business Meeting - Margot McRae tabled document regarding Character Coalition and Devonport Heritage on the National Policy Statement on Urban Development

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

Under Standing Order 2.5.1 (LBS 3.11.1) a Notice of Motion has been received from Member Paula Gillon for consideration under item 12.

 

12

Notice of Motion - Managed Isolation and Quarantine (MIQ) Facilities

 

MOVED by Member P Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)          request that Auckland Council advocate to the New Zealand Government to move Managed Isolation and Quarantine Facilities out of the Auckland Region.

b)          request that the resolution and Notice of Motion is circulated to the Governing Body and all Local Boards.

 

Member C Schmidt moved an amendment by way of replacement.

MOVED by Member C Schmidt, seconded by Member A Shaw:  

That the Kaipātiki Local Board:

a)          notes our preference for MIQ’s to be outside of Auckland to reduce risk to Auckland

b)          acknowledges the Government is already looking into this but are currently limited by the thousands of workers needed to run the MIQ hotels, testing and for border control.

c)          acknowledge that even if MIQ was set up outside Auckland boundaries there would still be risks as many workers would need to travel back to their homes in Auckland and potentially still be spreading delta Covid-19.

d)          acknowledge the amazing job all police, defence force, health workers, cleaners, security, and all other workers involved with MIQ do daily to keep Aucklanders safe. To date MIQ have now welcomed over 170,000 New Zealanders back home. There has been a handful of times Covid-19 has made its way outside MIQ during this worldwide Covid-19 pandemic.

 

A division was called for, voting on which was as follows:

For

Member A Hartley

Member C Schmidt

Member A Shaw

Against

Chairperson J Gillon

Member P Gillon

Deputy Chairperson D Grant

Member A Tyler

Abstained

Member M Kenrick

 

The motion was declared lost by 3 votes to 4.

 

 

The Chairperson put the substantive motion.

MOVED by Member P Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)          request that Auckland Council advocate to the New Zealand Government to move Managed Isolation and Quarantine Facilities out of the Auckland Region.

b)          request that the resolution and Notice of Motion is circulated to the Governing Body and all Local Boards.

 

 

Adrian Tyler proposed an amendment by way of addition to include a new c)

Resolution number KT/2021/145

MOVED by Member A Tyler, seconded by Chairperson J Gillon:  

That the Kaipātiki Local Board:

c)          acknowledge the amazing job all police, defence force, health workers, cleaners, security, and all other workers involved with MIQ do daily to keep Aucklanders safe. To date MIQ have now welcomed over 170,000 New Zealanders back home. There has been a handful of times Covid-19 has made its way outside MIQ during this worldwide Covid-19 pandemic.

 

CARRIED

 

Note: Under Standing Order 1.9.7 Member C Schmidt, Member A Hartley and Member A Shaw requested their votes be recorded against this amendment.

 

Note: Under Standing Order 1.9.7 Member M Kenrick requested that her abstention from voting on this amendment be recorded.

 

 

Chairperson John Gillon put the substantive motion.

Resolution number KT/2021/146

MOVED by Member P Gillon, seconded by Deputy Chairperson D Grant:   

That the Kaipātiki Local Board:

a)          request that Auckland Council advocate to the New Zealand Government to move Managed Isolation and Quarantine Facilities out of the Auckland Region.

b)         request that the resolution and Notice of Motion is circulated to the Governing Body and all Local Boards.

c)          acknowledge the amazing job all police, defence force, health workers, cleaners, security, and all other workers involved with MIQ do daily to keep Aucklanders safe. To date MIQ have now welcomed over 170,000 New Zealanders back home. There has been a handful of times Covid-19 has made its way outside MIQ during this worldwide Covid-19 pandemic.

 

A division was called for, voting on which was as follows:

For

Chairperson J Gillon

Member P Gillon

Deputy Chairperson D Grant

Member A Tyler

Against

Member A Hartley

Member C Schmidt

Member A Shaw

Abstained

Member M Kenrick

 

The motion was declared carried by 4 votes to 3.

 

CARRIED

 

 

13

Changes to the Kaipātiki Local Board 2021-2024 Customer and Community Services work programme

 

Roma Leota, Work Programme Lead, was in attendance via Skype for Business to address the board on this item.

 

 

Resolution number KT/2021/147

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)          approve the inclusion of two new projects in the 2021-2024 Customer and Community Services work programme:

i)        Beach Haven Sports Centre - renew roof fan and flooring, Asset Based Services (ABS): Capex - Renewals budget of $30,000 is required in 2021/2022.

ii)      Shepherds Park - renew sports field lighting, Asset Based Services (ABS): Capex - Renewals budget of $30,000 is required in 2021/2022.

b)         approve the reallocation of $30,000 of Asset Based Services (ABS): Capex - Renewals from Birkdale Community Hall - rebuild facility project (ID17516) to the Beach Haven Sports Centre - renew roof fan and flooring in financial year 2021/2022, noting that the excess budget of $30,000 from Birkdale Community Hall is available due to the cost of the engagement being less than the approved budget and that $1.4million is tagged to the Birkdale Community Hall rebuild in FY23-FY25.

c)          approve the cancellation of the McFetridge Park - renew sports field lighting project (ID30672), as the work was completed last financial year.

d)         approve the reallocation of $30,000 in 2021/2022 and the approved in principle budget of $20,000 in 2022/2023 and $80,000 in 2023/2024 of Asset Based Services (ABS): Capex - Renewals from McFetridge Park - renew sports field lighting (ID30672) to the Shepherds Park - renew sports field lighting project as approved in resolution KT/2021/147 clause a) ii).

e)          approve the inclusion of four projects in the Risk Adjusted Programme in the 2021-2024 work programme:

i)        Spinella Reserve - renew playspace (ID27806)

ii)      Stanaway Reserve - renew playspace (ID27795)

iii)    Totaravale Reserve - upgrade playground and park amenities (ID23819)

iv)    Shepherds Park - renew sports field lighting (new project)

f)           request that a decision point is added to the three playspace projects listed in resolution KT/2021/147 clause (e) for “Local board to approve final play and sunsmart design”.

g)         approve the reinstatement of 2020/2021 Community Facilities Work Programme ID 3270 “Linley Reserve, renew and enhance playspace” project as a “Risk Adjusted Programme” project in the 2021-2024 Customer and Community Services work programme subject to the following:      

i)        activity description to include investigation of play and basketball provision within the network, specifically basketball provision at Stanaway Reserve and a possible relocation to Linley Reserve.

h)         approve a reallocation $20,000 ABS Capex Renewal funding from 2021/2022 Customer and Community Services Work programme ID 27962 “Kaipātiki renew play equipment” to fund investigation and design of Linley Reserve, renew and enhance playspace project outlined resolution KT/2021/147 in clause (g)i.

i)           approve the minor project name change for project ID 30142 from ‘Community Houses - investigate and deliver renewal work needed at all community houses’ to ‘Community Houses - investigate renewal work needed at all community houses and deliver minor capex works’.

CARRIED

 

 

Adjournment of Meeting

Resolution number KT/2021/148

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:   

That the Kaipātiki Local Board:

a)          agree to adjourn the meeting for five minutes.

CARRIED

 

Meeting adjourned at 11.23am.

Meeting reconvened at 12.02pm.

 

14

Northcote Community Needs Assessment Research Report

 

Kimberly Rees, Service and Asset Planning Specialist, Kate Cumberpatch, Priority Location Director – Eke Panuku, Gary Jackson, Portfolio Specialist – Eke Panuku, and Angela Yang, Service and Asset Planning Analyst, were in attendance via Skype for Business to address the board on this item.

 

 

Resolution number KT/2021/149

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)          receive the Unlock Northcote - Town Centre Redevelopment Programme, Community Needs Assessment Research Report (refer to Attachment A of the agenda report).

b)         note that the local board have decision-making responsibility for the specific location, design, build, and fit-out of new local community facilities within budget parameters agreed with the Governing Body.    

c)          support Recommendations A and B for improved (future) community service delivery:

i)      Recommendation A: Further investigate the need of older (non-Asian) people, Māori and Pasifika residents to gain further insights into how best to fill the current gaps in service provision to ensure these gaps don’t continue in the future when the Northcote town centre is redeveloped.

ii)    Recommendation B: In addition to the provision of library services, a core function of the multi-purpose community hub building is to provide a walk-in comprehensive information service with navigation support to address a customer’s immediate community services need.

d)         do not support Recommendation C as some current operators require their own space, particularly when dealing with private customer matters:

i)        Recommendation C: Current information and community social service providers share operating space and align for innovative, comprehensive and ‘non-asset-based’ customer service delivery.

e)          do not approve any hot-desking arrangement as a solution for tenants of the community hub building, although support the sharing of other facilities where appropriate.

f)           support Recommendation D with the removal of the requirement for “a large flexible space that can accommodate 100 people for performances” and “a foyer with comfortable seating that encourages informal social interaction” as we are concerned about the potential loss of space available to accommodate services and tenants and request that consideration be given to how town square and outdoor space can accommodate low impact fitness, eco-learning and drop-in/‘hang-out’ space incorporating shade and shelter:

i)        Recommendation D: In conjunction with the provision of library services, the focus of the hub’s design and function be around the following priorities (identified through the community needs engagement):

A)         low impact group fitness / wellbeing classes (e.g. yoga, tai chi)

B)         eco-learning activities, including access to gardens or other green space

C)         indoor-outdoor-flow from the building to an outdoor public open space

D)         a computer services / technology space

E)         a casual, drop-in social activity space for older people (mornings and early afternoon) and for youth outside school hours.

g)         do not approve a reduction in floor space for the library and request an increase in floor space to meet growing demands of the Northcote centre.

h)         request large meeting rooms for tenants and the general public to book as required.

i)           do not approve the prioritisation of hall-space, large flexible space, or large foyer  if the space is deemed by the local board to be needed to accommodate other services or tenants.

j)           support the following third-party groups being accommodated in the community hub building with dedicated fixed-asset-based space, if deemed by the local board to be needed to accommodated:

i)        Hearts and Minds NZ Inc.

ii)      The Fono North Shore

iii)    Northcote Plunket Clinic

iv)    Citizens Advice Bureau Northcote

v)      Kaipātiki Community Facilities Trust

k)          require Northart Society Incorporated to be accommodated with adequate dedicated gallery space in the community hub building.

CARRIED

 

 

 

15

Approve the location of the new multi-purpose community hub building in Northcote town centre

 

Kate Cumberpatch, Priority Location Director – Eke Panuku, Gary Jackson, Portfolio Specialist – Eke Panuku and Kimberly Rees, Service and Asset Planning Specialist, were in attendance via Skype for Business to address the board on this item.

 

 

Resolution number KT/2021/150

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)          defer this item to the Kaipātiki Local Board 20 October 2021 business meeting to allow time for local board members to gather further understanding on locating the Northcote community hub building at the Mitchell Building site vs the Lake Road site.

CARRIED

 

Adjournment of Meeting

Resolution number KT/2021/151

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)          agree to adjourn the meeting for five minutes.

CARRIED

 

Meeting reconvened at 1.49pm.


 

 

16

Te Kete Rukuruku programme - adoption of te reo Māori names, addition of five sites for naming in tranche one and installation of bilingual signs at Shepherds Park

 

Dawn Bardsley, Naming Lead – Kia Ora Te Reo, Anahera Higgins, Maori Outcomes Delivery Manager – Kia Ora Te Reo and Michelle Sanderson, PSR Portfolio Manager, were in attendance via Skype for Business to address the board on this item.

 

 

Resolution number KT/2021/152

MOVED by Chairperson J Gillon, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)          invite mana whenua to provide a Māori name and narrative for the following Northcote parks:

i)           Greenslade Reserve

ii)         Lenihan Reserve

iii)        Lindisfarne Reserve

iv)        School Edge

v)         School Edge outdoor classroom.

b)         confirm the inclusion of three libraries into tranche one for dual naming:

i)           Birkenhead Library

ii)         Glenfield Library

iii)        Northcote Library.

c)          approve the full list of sites to be named in tranche one as detailed in Attachment A to the agenda report.

d)         adopt te reo Māori names for two parks as dual names as follows:

i)           Wai Manawa / Le Roys Bush Reserve

ii)         Wai Manawa / Little Shoal Bay Reserve.

e)          request that interpretive signage is installed at Wai Manawa / Little Shoal Bay Reserve to tell the story behind the te reo Māori name, and that this signage is installed alongside the planned bilingual signage, and at a date following the installation of the Shepherds Park bilingual signage.

f)           request that select key stakeholders are invited to attend the ceremony at which the local board will receive te reo Māori names from mana whenua for tranche 1 of Kaipātiki local parks.

g)         approve Shepherds Park, Beach Haven, as the preferred location for the first installation of bilingual signage, including interpretive signage telling the story behind the te reo Māori name.

h)         request that a public event is held for the official unveiling of the Shepherds Park bilingual signage and te reo Māori name.

i)           request that staff work with the chair and deputy chair to finalise details for the ceremony in clause (f) and the Shepherds Park event in clause (h).

j)           acknowledge the intent for Auckland Council to enter into a mātauranga agreement that commits to upholding the correct use of Māori names and to use them only for purposes that have a community outreach or educational purpose (non-commercial use).

CARRIED

 

 

17

Kaipātiki Local Grants, Transitional Rates Grants, and Multiboard Grants Round One 2021/2022 grant allocations

 

Frances Hayton, Grants Advisor, was in attendance via Skype for Business to address the board on this item.

 

 

Resolution number KT/2021/153

MOVED by Chairperson J Gillon, seconded by Member A Hartley:  

That the Kaipātiki Local Board:

a)          agree to fund, part-fund, or decline each application in Kaipātiki Local Grants Round One 2021/2022 listed in the following table: 

Table One: Kaipātiki Local Grants Round One 2021/2022 grant applications

Application ID

Organisation name

Project

Total granted

Comments (including reason for decline)

LG2208-109

Nepalese Cultural Centre New Zealand Incorporated

Towards the operational costs, including office rent, tutors' wages, and stationery

$500.00

 

LG2208-111

Royal New Zealand Pipe Bands' Association (Auckland Central) Incorporated

Towards venue hire at Onewa Domain to facilitate the “Royal New Zealand Pipe Band” championship in March 2022

$0

Defer to round 2 due to uncertainty over events in a COVID-19 environment.

LG2208-126

The Northart Society Incorporated

Towards six digital screens, brackets, installation fee, design, marketing, and artist fees between December 2021 and December 2022

$5,000

 

LG2208-105

The Men's Shed North Shore Trust

Towards the two sessions of first aid training course for the Men's Shed North Shore members between October and November 2021

$2,350

 

LG2208-102

Eyeview Ethnic Trust

Towards the printing and distribution costs of five hundred magazines in the Kaipātiki local board area

$3,792.44

Request acknowledgment of funding in magazine, if possible.

LG2208-104

Chinese Association of North Shore City Auckland New Zealand Incorporated

Towards the "Moon Festival” event in September 2022, including venue hire, water, performers and volunteers' allowance, video production, and coordinator's fee

$0

Defer to round 2 due to uncertainty over events in a COVID-19 environment.

LG2208-107

Kaipātiki Sounds

under the umbrella of "Treehut Limited"

Towards the delivery of the “Kaipātiki Sounds” music festival, including website development, brand design, production equipment hire, and donation to the show hosts

$5,000

 

LG2208-108

Youthline Auckland Charitable Trust

Towards costs for clinical supervision, volunteer training, and telecommunication costs

$0

Due to over-subscription.

LG2208-110

North Shore Budget Service

Towards the operational costs, including programme research, advertising, computer, website, materials, printing, volunteers, and coordinators wages

$0

Activity in Kaipātiki area is not clear.

LG2208-112

Grow North Shore Group

under the umbrella of "Grow New Zealand Incorporated"

Towards venue hire and advertising costs to provide "GROW Mental Health Support" services between October 2021 and September 2022

$0

Defer.
Not yet established in the Kaipātiki area.

LG2208-115

Art Yoga Partnership

under the umbrella of the "Kaipātiki Community Facilities Trust"

Towards venue hire, advertising, equipment, and facilitation costs to deliver the "Art and Tea" programmes for senior local groups in the Kaipātiki area

$0

Decline and recommend reapplying to round 2 due to uncertainty over events in a COVID-19 environment at this time.

LG2208-119

Birkdale Beach Haven Community Project

Towards the delivery of the Te Reo Maori social classes, including the facilitator, marketing, and food costs

$0

Applicant withdrawn application

LG2208-121

Age Concern Auckland Incorporated

Towards the salary costs for the Empowering Communities Programme between October 2021 and June 2022

$3,000

 

LG2208-122

Willow Christian Trust

Towards the food processor and tableware

$1,598.00

 

LG2208-123

Karea Sutherland

Towards the volunteers' compensation to cover the resources, wheelchair taxis, internet and meetings

$0

Ineligible. Recommend that applicant contact an umbrella organisation.

LG2208-124

Glenfield Community Centre Incorporated

Towards the staff wages for the Glenfield Community Centre between October 2021 and July 2022

$10,000.00

 

LG2208-129

YMCA North

Towards the delivery of the North Shore Raise Up programme between October 2021 and September 2022, including the crew and programme costs

$5,000.00

 

LG2208-118

Mountains to Sea Conservation Trust - Experiencing Marine Reserves

Towards the cost of the Mountain to Sea Conservation programme for Birkenhead Intermediate and bus hire fees

$0

Decline and recommend reapplying to round 2 due to uncertainty over events in a COVID-19 environment at this time.

LG2208-114

Birkenhead City Cricket Club

Towards the cost of two mobile cricket cages for the Birkenhead City Cricket Club

$5,000

 

LG2208-117

Birkenhead Sea Scouts

Towards the materials to repair a sailing boat for the Birkenhead Sea Scouts

$2,000

 

LG2208-120

Northcote & Birkenhead Tigers Rugby League & Sports Club

Towards the storage container for sports equipment storage

$4,000.00

 

LG2208-127

Northern Rovers Football Club Incorporated

Towards the club upgrade, including CCTV, videowall, scoreboard, installation fee, and painting costs

$3,000.00

 

LG2208-128

Birkenhead Sports Trust

under the umbrella of “Birkenhead City Cricket and Sports Club Incorporated”

Towards the operational costs including the club's insurance, internet, utilities, television, and security bills

$5,000.00

 

Total

 

 

$55,240.44

 

 

b)          agree to fund, part-fund or decline each application received in Transitional Grants 2021/2022, listed in Table Two:

Table Two: Transitional Rates Grants 2021/2022 grant applications

Application ID

Organisation name

Project

Total granted

Comments (including reason for decline)

LG2208-113

Beach Haven Birkdale Residents Association Incorporated

Towards the support of rates in the 21/22 financial year for Birkdale Beach Haven Residents and Ratepayers Association

$2,662.45

 

LG2208-116

Northcote Point Senior Citizens Association Incorporated

Towards the support of rates in 21/22 financial year for Northcote Point Senior Citizens Association

$2,300.00

 

LG2208-131

Birkenhead Senior Citizens Associations Incorporated

Towards the support of rates in the 21/22 financial year for Birkenhead Citizens Association

$3,594.29

 

LG2208-130

Birkenhead Bowling Club Incorporated

Towards the support of rates in the 21/22 financial year for Birkenhead Bowling Club

$6,500.00

 

LG2208-131

Judokwai NZ (1948) Incorporated

Towards the support of rates in the 21/22 financial year for Judokwai NZ

$3,600.00

 

Total

 

 

$18,656.74

 

 

c)          agree to fund, part-fund or decline each application received in Multiboard Grants Round One 2021/2022, listed in Table Three:

Table Three: Multiboard Grants Round One 2021/2022 grant applications

Application ID

Organisation name

Project

Total granted

Comments (including reason for decline)

MB2022-120

The Operating Theatre Trust

Towards the “Gift a Seat” theatre tickets and transport costs for the low decile school and early childhood centre children between October 2021 and May 2022

$0

Decline and recommend reapplying to round 2 due to uncertainty over events in a COVID-19 environment at this time

MB2022-156

CNSST Foundation, formerly known as Chinese New Settlers Services Trust

Towards the “Community Connection” programme at Westlake Boys High School from 30 October to 23 July 2022

$0

Oversubscribed.

MB2022-111

Neighbourhood Support North Shore

Towards the manager's salary and operating expenses between June 2021 and June 2022

$1,000

 

MB2022-113

Big Buddy Mentoring Trust

Towards the operational costs, including staff wages, communications rent, transport, and equipment between September 2021 and September 2022

$0

 

MB2022-114

North Shore Centres of Mutual Aid

Towards a proportion of operational costs, excluding wages, for eight centres in the North Shore between January and December 2022

$1,000.00

 

MB2022-121

The Student Volunteer Army Foundation

Towards the provision of school kits and "Student Volunteer Army programme” to primary schools between October 2021 and August 2022

$0

Not clear if Kaipātiki schools included.

MB2022-146

North Shore Women’s Centre

Towards North Shore Women’s staff wages from November 2021 to November 2022

$2,000

 

MB2022-153

Multiples Auckland Trust

Towards the staff training and equipment for Multiples Auckland from October 2021 to December 2021

$1,000

 

MB2022-154

Yes Disability Resource Centre

Towards the delivery of "Future Leaders" workshop for the young people on the North Shore with a disability, held at Shore Junction from November 2021 to September 2022

$500.00

 

MB2022-164

Life Education Trust North Shore

Towards the Life Education Trust North Shore “Child healthcare" programme, specifically workbooks, from 1 January to 1 July 2022 at various north shore schools

$0

Oversubscribed

 

 

MB2022-128

Harbour Sport

Towards the operational costs to deliver the "Shore to Shore" 2022 event

$0

Decline and recommend reapplying to round 2 due to uncertainty over events in a COVID-19 environment at this time

Total

 

 

$5,500.00

 

 

CARRIED

 

 

18

Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi

 

A document titled ‘Response to BID-operating business association’s formal feedback on the draft Business Improvement District (BID) Policy (2021) and Operating Standards’ was tabled. A copy of the tabled document has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.  

 

 

Resolution number KT/2021/154

MOVED by Member A Tyler, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)      defer this item to the Kaipātiki Local Board 20 October 2021 business meeting to enable the board to have conversations with our BID constituents around BID Policy timeframes.

b)      receive the memo on the response to BID-operating business association’s formal feedback on the draft Business Improvement District (BID) Policy (2021) and Operating Standards.

CARRIED

 

Attachments

a     15 September 2021 - Kaipātiki Local Board Business Meeting - Response to BID-operating business association’s formal feedback on the draft Business Improvement District (BID) Policy (2021) and Operating Standards

 

 

19

Tāmaki Tauawhi Kaumātua - Age-friendly Auckland Action Plan

 

Resolution number KT/2021/155

MOVED by Member M Kenrick, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)          receive the draft Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan.

CARRIED

 

 

20

Public feedback on proposal to make a new Public Trading Events and Filming Bylaw 2022

 

Resolution number KT/2021/156

MOVED by Chairperson J Gillon, seconded by Member A Tyler:  

That the Kaipātiki Local Board:

a)          receive public feedback on the proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 in this agenda report.

b)         request that wording is included in the bylaw specifically referencing that any trade, event or filming in a reserve must adhere to any specific rules or policies for that reserve as per its Reserve Management Plan. To clarify, this request is in addition to the current reference to the Reserves Act 1977, as it is not obvious from that reference that an applicant would need to adhere to the Reserve Management Plan for the reserve, rather than the Act itself.

c)          appoint the chairperson to present the views in (b) to the Bylaw Panel on 19 October 2021.

d)         delegate authority to the local board chair to appoint replacement(s) to the persons in (c) should an appointed member be unable to present to the Bylaw Panel on 19 October 2021.

CARRIED

 

 

21

Public feedback on proposal to amend the Animal Management Bylaw 2015

 

Resolution number KT/2021/157

MOVED by Member P Gillon, seconded by Member A Hartley:  

That the Kaipātiki Local Board:

a)          receive the public feedback on the proposal to amend Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Tiaki Kararehe 2015 / Auckland Council Animal Management Bylaw 2015 and associated controls in this agenda report.

b)         do not support proposal 1, to require an approval to keep more than two standard beehives on urban premises with a land area of less than 2000 square metres. This is due to the unrealistic restriction on suburban beekeepers when they ‘rescue’ unwanted swarms from private properties, and when they split hives in Spring (effectively doubling the number of hives on the property to support a natural process). The local board would support a limited number of hives per property, but two is too few. We note 53% support and 40% opposition to the proposal from submitters from the Kaipātiki Local Board area.

c)          support proposal 2, to incorporate rules from another bylaw about the feeding of animals on private property, and note 93% support from submitters from the Kaipātiki Local Board area.

d)         support proposal 3, to Update the definitions, structure, format and wording of the Bylaw and controls, and note 80% support from submitters from the Kaipātiki Local Board area.

e)          request that council address the problem of ‘unowned’ roosters in suburban areas that are cause a nuisance with crowing in the early hours of the morning. Being unowned, they are not covered by current or proposed Animal Management Bylaw and remain a reoccurring issue.

f)           request that council investigate the management of the ‘bengal’ breed of cat due to local complaints about this breed attacking, and in some cases killing, other residents pets and wildlife due to it having a more ‘wild’ disposition compared to other cat breeds.

CARRIED

 


 

22

Public feedback on proposal to amend the Water Supply and Wastewater Network Bylaw 2015

 

Resolution number KT/2021/158

MOVED by Member C Schmidt, seconded by Member A Shaw:  

That the Kaipātiki Local Board:

a)          receive public feedback on the proposal to amend the Te Kaunihera o Tāmaki Makaurau Ture ā Rohe Whakarato Wai me te Pae Kōtuitui Wai Para / Auckland Council Water Supply and Wastewater Network Bylaw 2015 in this agenda report.

b)         support Proposal 1, to further define the rules regarding unauthorised taking of water from the network, and note 50% support from submitters from the Kaipātiki Local Board area.

c)          support Proposal 2, to further define the rules regarding unauthorised discharges to the wastewater network, and note 100% support from submitters from the Kaipātiki Local Board area.

d)         support Proposal 3, the clarification of linkages to other legislation, bylaws and documentation, and note 50% support from submitters from the Kaipātiki Local Board area.

CARRIED

 

Note: Under Standing Order 1.9.7 Member A Hartley requested her vote be recorded against these resolutions.

 

 

23

Local board feedback on the kerbside refuse charging mechanism policy

 

MOVED by Chairperson J Gillon, seconded by Member P Gillon:  

That the Kaipātiki Local Board:

a)          provide the following feedback on the kerbside refuse charging model policy review:

i)           supports a transition to a rates-funded refuse service.

ii)          while the local board supports waste minimisation and cost-savings, the Pay As You Throw model has not delivered on a reduction of waste or a saving in costs, noting that:

·       a 2021 examination of refuse tonnages found no clear evidence that Pay As You Throw areas of Auckland produce less refuse per capita than rates-funded areas.

·       the Pay As You Throw model is less cost-effective for the council than rates-funded solutions because of more complex systems, duplication of workloads by multiple suppliers, and the council’s need to offer the service to properties across the entire region.

iii)         does not support moving the collection of general waste from a weekly collection to fortnightly collection, under any model option, because:

A)         this will result in smellier bins than a weekly collection,

B)         if a collection is accidentally missed by a household, then accumulating waste may not be collected for a total period of up to 4 weeks.

iv)         supports retaining bins rather than bags for general waste and support offering three different bin sizes (80l, 120l, 240l) under the rates-funded model to accommodate different households’ needs.

v)          supports retaining a fortnightly rates-funded recycling service.

vi)         supports the introduction of a rates-funded food scrap collection.

vii)       request that the council work with the Government to put a greater onus of reducing waste onto manufacturers and retailers, through systems such as the German Green Dot (Der Grüne Punkt) scheme.

 

 

Member M Kenrick moved the following amendments by way of replacement of clause a) iii) and inclusion of clause a) viii)

Resolution number KT/2021/159

MOVED by Member M Kenrick, seconded by Member A Hartley:  

That the Kaipātiki Local Board:

a)          support moving the collection of general waste from a weekly collection to fortnightly collection: Noting evidence both internationally and within NZ (Hamilton) indicates that reducing access to refuse volume encourages use of the diversion services.

b)         request that the council work with other councils in New Zealand to develop consistency in recycling practices.

A division was called for, voting on which was as follows:

For

Chairperson J Gillon

Deputy Chairperson D Grant

Member A Hartley

Member M Kenrick

Member A Shaw

Against

Member P Gillon

Member C Schmidt

Member A Tyler

Abstained

 

The motion was declared carried by 5 votes to 3.

 

CARRIED

 

Resolution number KT/2021/160

MOVED by Chairperson J Gillon, seconded by Member P Gillon:   

That the Kaipātiki Local Board:

a)          provide the following feedback on the kerbside refuse charging model policy review

i)           supports a transition to a rates-funded refuse service.

ii)         while the local board supports waste minimisation and cost-savings, the Pay As You Throw model has not delivered on a reduction of waste or a saving in costs, noting that:

A)         a 2021 examination of refuse tonnages found no clear evidence that Pay As You Throw areas of Auckland produce less refuse per capita than rates-funded areas.

B)         the Pay As You Throw model is less cost-effective for the council than rates-funded solutions because of more complex systems, duplication of workloads by multiple suppliers, and the council’s need to offer the service to properties across the entire region.

iii)        support moving the collection of general waste from a weekly collection to fortnightly collection: Noting evidence both internationally and within NZ (Hamilton) indicates that reducing access to refuse volume encourages use of the diversion services.

iv)        supports retaining bins rather than bags for general waste.

v)         supports retaining a fortnightly rates-funded recycling service.

vi)        supports the introduction of a rates-funded food scrap collection.

vii)      request that the council work with the Government to put a greater onus of reducing waste onto manufacturers and retailers, through systems such as the German Green Dot (Der Grüne Punkt) scheme.

viii)     request that the council work with other councils in New Zealand to develop consistency in recycling practices.

CARRIED

 

Note: Under Standing Order 1.9.7 Chairperson John Gillon, Member C Schmidt and Member P Gillon, requested their votes recorded against clause a) iii)

 

 

 

24

Kaipātiki Local Board feedback on the Three Waters Reform proposal

 

Resolution number KT/2021/161

MOVED by Deputy Chairperson D Grant, seconded by Chairperson J Gillon:  

That the Kaipātiki Local Board:

a)          requests that Auckland Council reject and opt out of the Three Waters Reform proposal.

b)         The Kaipātiki Local Board does not support the Government’s proposed Three Waters Reform proposal and provides the following feedback:

i)           The Kaipātiki Local Board’s primary concerns with the proposal are:

A)         The removal from council of ratepayer-owned water and wastewater assets,

B)         The possible removal from council of ratepayer-owned stormwater infrastructure and streams (and portions of associated reserves or parks),

C)         The lack of accountability to elected members that the new entity would have, and the lack of local decision-making over public water assets,

D)         The ability to give effect to Auckland Council’s long term planning and strategies,

E)         The focus on upgrading existing infrastructure in other parts of the Entity A region, and not ensuring a coordinated investment in growth areas of Auckland,

F)         Lack of clarification on the ownership of stormwater within reserves and park land where there is the opportunity to ensure multiple community outcomes, such as bio-diversity, community volunteer involvement, aesthetic values,

ii)         We note that both Scotland and the state of Victoria, Australia, that have a similar population as New Zealand and a similar model for water and wastewater delivery, do not include stormwater in their model (Two Waters).

iii)        We note the following concerns raised by Auckland Council in their analysis of the governemnt proposal (as per attachment A to the report) and would like to draw attention to them:

A)         It is anticipated that councils will continue to deliver water services until at least early 2024 and that council involvement in the transition will be required throughout.

B)         Central government decisions are expected to be announced after 30 September 2021, which would include the timeframes and responsibilities for any community or public consultation.

C)         Point 27: Auckland council staff disagree with the assumptions used to determine that reform would be able to achieve 50% efficiency savings, and the resulting impacts on household costs.

D)         Points 29-30: the main advantage in separating Watercare from the council group’s balance sheet is that it allows Watercare or a new entity to borrow more and bring forward additional investment projects. Another advantage is that there would be reduced risk to council with the entity being held responsible and meeting the costs for any small water suppliers defaulting on water quality regulations, however a key concern with this model is the complex governance arrangements that provide no control and limited influence by elected members. Auckland Council will contribute 94% of the assets, 91% of the revenue, 97% of the debt but only have up to 35% of the representation of the Regional Representative Group. This Group has only indirect influence on the water services entity.

E)         Point 40: The model contained some assumptions that were clealy incorrect when considered in Auckland Council’s context. For example, Three Waters debt was capped at 2.5x (250%) revenue in the model, whereas Council’s Three Waters debt peaks at roughly 4x (400%) revenue in the LTP. The lower debt to revenue in WICS’ model means it forecasts price rises that are much higher than they could be.

F)         Point 42: The separation of Watercare does not create any additional borrowing capacity. Auckland Council has a credit rating from S&P Global and Moody’s. These agencies use different methodologies, with S&P’s methodology, separating Watercare’s debt and the revenue from the group improves the council’s debt-to-revenue ratio. The Department of Internal Affairs estimates this at $2.1billion, which does not appear to be materially inaccurate. However, as Moody’s already eliminate Watercare from their calculation, the separation of Watercare from the group has no impact on Moody’s credit rating analysis of the council.

G)         Point 43: Regardless of whether Entity A is established, council and the new entity will face increased costs as a result of regulation.

H)         Point 45: The WICS model assumes a level of efficiencies that will be achieved by the new water entities (up to 50 percent). Due to the number of assumptions built into the WICS model, it is difficult to interrogate whether the level of efficiencies assumed for Entity A are realistic. However, it should be noted that Watercare is already a water entity of significant scale and maturity that has been operating for 10 years under a legal obligation to be a least cost provider. As such, Watercare has already achieved significant efficiencies, although further efficiencies can be expected under regulation.

I)           Point 46: The government’s proposal and the DIA/WICS modelling have been independently reviewed by Farrierswier (review of WICS model) and Beca (comparison of the standards applied in EU/UK with New Zealand). Whilst generally supportive of the model scope and direction of reform benefits anticipated, they both raised a range of issues with the model application, which whilst technical in nature, could have large impacts on the currently published model results. They urged caution with using these figures for decision-making and note that the quality of management of the future water entities will have a critical impact on the achievement of the expected efficiency savings.

J)          Point 47: Both the Farrierswier and Beca reviews outline the similarities and differences between Scotland and NZ and discuss the risks of assuming the countries are similar. While Scotland and NZ have similar populations (5.46M v 5.11M), NZ has 3.44 times the land area of Scotland and population is sparser. Scotland has also not experienced the level of growth that Auckland has. Scotland Water is also a two water entity, not three.

K)         Point 58: If the proposal proceeds, Auckland Council may wish to advocate to Government for:

1)          Greater representation on the Regional Representative Group

2)          Direct board appointments

3)          Approval and modification rights to the Statement of Intent

4)          To explore other mechanisms to allow for greater investment in water infrastructure by the proposed entities, including other mechanisms for achieving balance sheet separation as explicit government financial support (which result in a greater degree of control and accountability of water entities).

L)         Points 59-60: Currently Council’s decisions across water, transport and community infrastructure are guided by the Auckland Plan Development Strategy and implemented through LTP and RLTP decision making processes. These enable us to align investment with future growth requirements in terms of location, sequencing and timing, and plan and provide for all the major infrastructure needs of these areas. Alignment and coordination of infrastructure investment will be made more difficult with separation of water infrastructure. In particular, it is questionable under current financing and funding arrangements whether council would have the ability to match the water entity’s spend with respect to transport and community infrastructure. Without clear agreements over the timing and staging of growth with water entities, council would face significant challenges in delivering transport infrastructure in all areas of development capacity that the entity could enable through its investment.

M)        Point 66: The current proposals do not specify how communities will be consulted or involved in local decisions and projects. This is important because the new entities will be covering large geographic areas with bigger populations and there is a reasonable concern that community voices will be lost. Local three water projects have a variety of local impacts from smaller-scale traffic disruption to large-scale impacts (for example the impact on sensitive environments, such as when replacing the treatment facilities at Huia). The proposals should therefore specify how community voices are considered, including possible co-ordination of work in particular locations to reduce disruption. Note that there is likely to be high community interest in stormwater projects on local parks and governance of these projects also needs to be clarified.

N)         Point 70: While the Government and LGNZ consider that national case for change has been made, Councils do not have a national interest test for their decision making. Councils are required to act in the interests of their communities and the community’s well-being (now and into the future), provide opportunities for Maori to contribute to their decision-making process, ensure prudent stewardship and the efficient and effective use of its resources in the interests of the district or region (including planning effectively for the future management of its assets) and take a sustainable development approach.

c)          thank the Governing Body for the opportunity to provide feedback on the Government’s proposed Three Waters Reform.

CARRIED

 

For

Chairperson J Gillon

Member P Gillon

Deputy Chairperson D Grant

Member M Kenrick

Against

Member A Hartley

Member C Schmidt

Abstained

Member A Shaw

Member A Tyler

 

The motion was declared carried by 4 votes to 2.

 

 

25

Kaipātiki Local Board Chairperson's Report

 

No report was provided at this time.

 

26

Members' Reports

 

26.1

Member report - Adrian Tyler

 

Documents titled ‘ Birkenhead Town Centre – Placemaking Celebrating Our Unique Heritage’, ‘BRA Letter of Support for Globe Light Remediation’, ‘Globe Lights Electrical Quote’, ‘Streetscape Light Chandelair Head Drawing’, ‘Streetscape quote current costs to replace hardware’ and ‘Submission to Kaipātiki Local Board 10-year Budget 2021 – 2031’ were tabled. A copy of the tabled documents has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number KT/2021/162

MOVED by Member A Tyler, seconded by Deputy Chairperson D Grant:  

That the Kaipātiki Local Board:

a)          note the verbal report from Member Adrian Tyler.

b)         receive the tabled documents on globe light remediation and forward the attached documents to Auckland Transport for a response in time to enable  informed decision-making over the board’sTransport Capital Fund decision.

CARRIED

 

Attachments

a     15 September 2021 - Kaipātiki Local Board Business Meeting - Birkenhead Town Centre- Placemaking Celebrating our Unique Heritage

b     15 September 2021 - Kaipātiki Local Board Business Meeting - BRA Letter of Support for Globe Light Remediation

c     15 September 2021 - Kaipātiki Local Board Business Meeting - Globes Lights Electrical Quote

d     15 September 2021 - Kaipātiki Local Board Business Meeting - Streetscape Light Chandelair Head Drawing

e     15 September 2021 - Kaipātiki Local Board Business Meeting - Streetscape quote current costs to replace hardware

f     15 September 2021 - Kaipātiki Local Board Business Meeting - Submission to Kaipataki Local Board 10 year Budget 2021-2031

 

27

Governing Body and Independent Maori Statutory Board Members' Update

 

No updates were provided at this time.

 

28

Governance Forward Work Calendar

 

Resolution number KT/2021/163

MOVED by Member A Tyler, seconded by Member M Kenrick:  

That the Kaipātiki Local Board:

a)      note the Kaipātiki Local Board October – December 2021 governance forward work calendar and September - November 2021 workshop forward work plan.

CARRIED

 

29

Workshop Records - Kaipātiki Local Board - August 2021

 

Resolution number KT/2021/164

MOVED by Member C Schmidt, seconded by Member A Hartley:  

That the Kaipātiki Local Board:

a)      note the record for the Kaipātiki Local Board workshop held on Wednesday 4 August, Wednesday 11 August and Wednesday 25 August 2021.

CARRIED

 

30        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

3.53 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................