Agenda of Papakura Local Board - Wednesday, 22 September 2021

Papakura Local Board

22 September 2021

Papakura Local Grants and Multiboard Round One 2021/2022 grant allocations

File No.: CP2021/12855

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline the applications received for the Papakura Local Grant and Multi-Board Grants Round One 2021/2022.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in the Papakura Local Grants Round One 2021/2022 (Attachment B) and Multi-Board Grants Round One 2021/2022 (Attachments C).

3. The Papakura Local Board adopted the Papakura Local Grants Programme 2021/2022 as presented in Attachment A. The document sets application guidelines for contestable grants submitted to the local board.

4. The Papakura Local Board has set a total community grants budget of $200,871 for the 2021/2022 financial year.

5. Eighteen applications were received for Papakura Local Grants Round One, requesting $78,610.67. Fourteen applications were received for Multi-Board Grants Round One 2021/2022, requesting $49,495.00.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) agree to fund, part-fund or decline each application received in the Papakura Local Grant 2021/2022 listed in Table One.

Table one:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2214-101	Well Women Franklin	Community	Towards venue hire costs of the peer support group in Papakura.	$3,560.00	Eligible
LG2214-103	Auckland Basketball Services Limited	Sport and recreation	Towards the hall hire costs at Pulman Park for Term 1 2022, the cost of court managers from Oct 2021 to Feb 2022, as well as part of the cost of affiliation to Basketball NZ	$5,000.00	Eligible
LG2214-104	Papakura Playcentre	Community	Towards replacing carpentry equipment	$3,577.55	Eligible
LG2214-108	Youthline Auckland Charitable Trust	Community	Towards counselling for vulnerable youth in Papakura and for the Youthline Support Centre.	$5,000.00	Eligible
LG2214-111	Jasmine Day	Arts and culture	Towards the cost of venue and lighting Hire	$2,249.00	Eligible
LG2214-114	Papakura Business Association	Community	Towards the costs to install and de-install 128 Christmas flags in 7 main streets of Papakura	$5,000.00	Eligible
LG2214-115	Sustainable Papakura	Community	Towards upskilling volunteers by providing training, coaching and support to create a pool of Waste Champion Advisor	$5,000.00	Eligible
LG2214-116	New Zealand Council of Victim Support Groups Incorporated	Community	Contribution towards operational expenses of the volunteer support worker programme for the 2021/2022 financial year	$5,000.00	Eligible
LG2214-117	Mountains to Sea Conservation Trust - Experiencing Marine Reserves	Community	Towards costs of MTSCT crew to run the event with both kayaking and freshwater workshop, subcontracting Auckland Sea Kayaks to provide the kayaks and to run a waste minimisation workshop	$4,000.00	Eligible
LG2214-118	Gateway Community Trust (aka Navigators)	Events	Towards venue hire, timing services, stage and sound hire and videographer for the Papakura Hope run	$5,000.00	Eligible
LG2214-119	Auckland southern District Chinese Association Incorporated	Arts and culture	Towards coaching fee for Chinese Drawing and Calligraphy class, performing drums and shoes for Dancing Group and Class, mobile speaker for chorus and auditing fee for the Association	$2,677.00	Eligible
LG2214-120	Papakura Business Association	Community	Towards costs for the installation and take down of the flags.	$5,000.00	Eligible
LG2214-121	Te Whakaora Tangata	Community	Towards Auckland programme delivery costs which is to deliver two Family Restoration Courses (Oct-Nov ‘21 and Jan-Feb ‘22), Whānau Coaching, one-one-one counselling, group mentoring, crisis intervention, advocacy, and other wrap-around services to the Papakura clients.	$5,000.00	Eligible
LG2214-122	Special Olympics Papakura	Sport and recreation	Towards the cost of hiring Redhill community centre for 40 weeks to run training sessions	$4,200.49	Eligible
LG2214-123	Life Education Trust Counties Manukau	Community	Towards the delivery of the health and well-being programme to 732 students aged 5-13 at Karaka School & Kelvin Rd which encompasses the running costs of the mobile classrooms including educational resources, insurances & teachers' salaries.	$7,656.72	Eligible
LG2214-124	Road Safety Education Limited	Community	Towards the cost of venue hire and facilitator costs required to deliver Road Safety Education programmes	$2,699.00	Not Eligible
LG2214-127	Papakura Marae Maori Wardens	Community	Towards providing the Papakura Marae Maori Wardens the opportunity to complete a First Aid course and gain First Aid Certification.	$5,000.00	Eligible
LG2214-128	O Te Motu Creations Ltd	Arts and culture	Towards wananga space, facilitator fees, marketing and resources	$2,990.91	Not Eligible
Total				$78,610.67

b) agree to fund, part-fund or decline each application received in the Multi-Board Grants Round One 2021/2022 in Table Two.

Table two:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB2022-113	Big Buddy Mentoring Trust	Community	Towards operational costs including wages, rent, transport, and equipment to recruit, screen, and train up to 50 more Auckland men to be volunteers (Big Buddies) to Auckland boys who do not have a father in their life	$5,000.00	Not Eligible
MB2022-120	The Operating Theatre Trust	Arts and culture	Towards gift a seat theatre tickets and transport costs for low decile school and early childhood centre children between October 2021 and May 2022	$4,948.00	Eligible
MB2022-121	The Student Volunteer Army Foundation	Community	Towards the Student Volunteer Army (SVA) programme volunteer project in various primary schools including the costs of a school kit, from 31 October 2021 to 1 August 2022.	$2,100.00	Eligible
MB2022-123	Babystart Charitable Trust	Community	Towards 60 babystart boxes, baby clothing, care items, courier, logistics and storage costs.	$3,452.00	Eligible
MB2022-124	East Skate Club Incorporated	Sport and recreation	Towards the "Learn to Skate" programme including coaches, transport costs, equipment & venue hire, marketing and uniforms.	$4,500.00	Not Eligible
MB2022-135	Age Concern Auckland Incorporated	Community	Towards counselling services for older adults between 1 October and 30 June 2022	$2,000.00	Eligible
MB2022-138	Graeme Dingle Foundation Auckland	Community	Towards salaries for two Kiwi Can Programme Coordinators from 3 January 2021 to 22 July 2022.	$5,000.00	Eligible
MB2022-139	Habitat for Humanity Northern Region Limited	Community	Towards the "Winter Warmer and Healthy Home Intervention Programme" including volunteer costs, items for the packs and co-ordination costs.	$3,500.00	Not Eligible
MB2022-143	Counties Manukau Sports Foundation	Sport and recreation	Towards the 2021 Honda New Zealand Counties Manukau Sporting Excellence Awards on 2 December 2021.	$2,500.00	Eligible
MB2022-151	People Frist New Zealand Incorporated	Community	Towards training programmes for people with a disability, including decision-making, self-advocacy, financial capability and being safe, held at Royal Oak from 1 October 2021 to 30 September 2022.	$2,500.00	Eligible
MB2022-152	Road Safety Education Trust	Community	Towards the Road Safety Programme including wages for the programme co-ordinator, national manager and support staff for programmes between 1 October 2021 to 30 September 2022.	$4,000.00	Not Eligible
MB2022-158	CNSST Foundation, formerly known as Chinese New Settlers Services Trust	Arts and culture	Towards the Community Connection Programme at the training centre in Manukau from 30 October 2021 to 23 July 2022.	$2,175.00	Not Eligible
MB2022-165	Interacting Theatre Trust	Arts and culture	Towards the "Interact Disability Arts Festival 2021!" at Corbans Estate on 1 to 5 November 2021.	$3,000.00	Not Eligible
MB2022-169	Rainbow Youth Incorporated	Community	Towards the Rainbow Youth Support groups in multiple locations from 1 October to 30 September 2022.	$4,820.00	Eligible
Total				$49,495.00

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. Auckland Council’s Community Grants Policy supports each local board to adopt a grants programme:

The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

8. The Papakura Local Board adopted the grants programme for 2021/2022 as presented in attachment A and will operate two small grants and two local grant rounds for this financial year.

9. The community grants programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The aim of the local board grants programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include:

· local food production and food waste reduction

· decreasing use of single-occupancy transport options

· home energy efficiency and community renewable energy generation

· local tree planting and streamside revegetation

· education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

13. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. Local boards are responsible for the decision-making and allocation of local board community grants. The Papakura Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

15. Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they can increase their chances of success in the future.

16. A summary of each application received through Papakura Local Grant and Multi-Board Round One 2021/2022 (refer Attachment B).

Tauākī whakaaweawe Māori

Māori impact statement

17. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grants processes.

Ngā ritenga ā-pūtea

Financial implications

18. This report presents applications received in the Papakura Local Grants Round One 2021/2022 (Attachment B) and Multi-Board Grants Round One 2021/2022 (Attachments C).

19. The Papakura Local Board adopted the Papakura Local Grants Programme 2021/2022 as presented in Attachment A. The document sets application guidelines for contestable grants submitted to the local board.

20. The Papakura Local Board has set a total community grants budget of $200,871 for the 2021/2022 financial year.

21. Eighteen applications were received for Papakura Local Grants Round One, requesting $78,610.67. Fourteen applications were received for Multi-Board Grants Round One 2021/2022, requesting $49,495.00.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

22. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

23. Following the Papakura Local Board allocating funding for the Local Grant and Multi-Board Round One, council staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	2021/2022 Papakura Local Board Grants Programme	21
b ⇨	2021/2022 Papakura Local Grants Round One Application Summary (Under Separate Cover)
c ⇨	2021/2022 Papakura Multi-Board Grants Round One Application Summary (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Lima Seve - Grants Coordinator

Authorisers

Rhonwen Heath - Head of Rates Valuations & Data Managementt

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

Papakura Local Board

22 September 2021

Approval for five new public roads, one new private road and four existing road name extensions at 180 & 252 Park Estate Road, Hingaia

File No.: CP2021/13393

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Papakura Local Board to name five new public roads, one new private road being a commonly owned access lot (COAL), and also to extend four existing public road names.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the Council for proposed road names. The Guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3. The Park Green development is being undertaken in various stages. This report details road naming applications for Stage 1C, 1D, 2A, 2B and 2C.

4. On behalf of the developer and applicant, Hugh Green Limited, agent Aaron Grey of Civilplan Consultants Limited has applied for the names presented below for consideration by the local board.

5. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana Whenua have been consulted in the manner required by the Guidelines.

6. The proposed names for the Stage 1C and 1D roads at 180 & 252 Park Estate Road are:

· Public Road 3 & 15: Juniper Drive

· Public Road 4: Wintergarden Avenue

· Public Road 5: Clover Avenue

7. The proposed names for the Stage 2A, 2B and 2C roads at 180 & 252 Park Estate Road are:

· Public Road 19: Laurel Drive

· Public Road 22: Catalina Avenue

· COAL 604: Paranui Way

8. Alternative name options for both stages are as follows:

· Ivy Lane

· Shamrock Road

· Papawai Way

· Kōrau Lane

9. The roads to be extended are as follows;

· Road 6: Parkmore Drive (Stage 1C & 1D)

· Road 7: Emerald Avenue (Stage 2)

· Road 9: Evergreen Parade (Stage 2)

· Road 17: Park Green Avenue (Stage 2)

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) approve three new public road names as follows for Stage 1C and 1D of the ‘Park Green’ subdivision at 252 Park Estate Road, Hingaia, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references SUB60353400 and BUN60353348):

i) Juniper Drive (Public Road 3 & 15)

ii) Wintergarden Avenue (Public Road 4)

iii) Clover Avenue (Public Road 5)

b) approve two new public road names and one new private road (COAL) as follows for Stage 2A, 2B and 2C of the ‘Park Green’ subdivision at 180 & 252 Park Estate Road, Hingaia, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references SUB60363827 and BUN60363825):

i) Laurel Drive (Public Road 19)

ii) Catalina Avenue (Public Road 22)

iii) Paranui Way (COAL 604)

c) approve the extension of the following existing public road names; the first sections having already been named by the Papakura Local Board under resolutions PKK/2019/177, PKK/2020/130 and PPK/2021/102:

i) Parkmore Drive (Road 6, Stage 1C & 1D)

ii) Emerald Avenue (Road 7, Stage 2)

iii) Evergreen Parade (Road 9, Stage 2)

iv) Park Green Avenue (Road 17, Stage 2)

Horopaki

Context

10. The Park Green development is owned by Hugh Green Limited but is being completed across various stages by different developers and consultants.

11. Application for Stage 1C and 1D at 252 Park Estate Road: Resource consent references SUB60353400 and BUN60353348 were issued in December 2020 for subdivision to create numerous new residential lots, super lots, roads and infrastructure, including three new public roads and the extension of the existing public road already named ‘Parkmore Drive’.

12. Application for Stage 2A, 2B and 2C at 180 & 252 Park Estate Road: Resource consent references SUB60363827 and BUN60363825 were issued in July 2021 for the construction of 190 new residential freehold units and associated subdivision including, six reserves, one balance lot, five new public roads and three commonly owned access lots (COALs).

13. Site and location plans of both of the development stages can be found in Attachment A.

14. In accordance with the Standards, any road including public roads and any private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

15. Therefore, in these development stages, two COALs do not require a name, as the street addressing will be taken from the public roads that the properties front. All other roads require road names because they are either public roads or serve more than five lots. This can be seen in Attachment A, where the roads that require names are highlighted.

16. It is to be noted that roads 23, 24 & 27, 25 & 28 and 26 within Stage 2 are excluded from this application. A further road naming application for these will be made in the future.

Tātaritanga me ngā tohutohu

Analysis and advice

17. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval

18. The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

19. Theme: All of the proposed road names within the Park Green development follow the theme of the colour green. This is a cohesive theme covering the entire development area, chosen to represent the various features and components of the development and land. All of the names proposed in this report follow this same theme. The colour green theme reflects:

· the development’s name ‘Park Green’,

· Ngāti Tamaoho’s chosen theme of ngā rākau o te tai manuka; the plants and trees of the coastline of the Manukau Harbour (Te Mānukanuka O Hoturoa). More detail on Ngāti Tamaoho’s involvement can be found in the paragraphs below,

· the landowner’s name ‘Hugh Green Limited’,

· the green open spaces that are to be incorporated into the development, including parks, esplanade reserves and revegetated streams and wetlands.

20. Ngāti Tamaoho gifted names & theme: The COAL (private road) name under Stage 2, ‘Papanui’ and two alternative names, ‘Papawai’ and ‘Kōrau’ have been gifted by Ngāti Tamaoho. These names follow the central theme of ngā rākau o te tai manuka; the plants and trees of the coastline of the Manukau Harbour (Te Mānukanuka O Hoturoa). These are taonga species which grew, and in some cases still grow, on the local shorelines including those shorelines that will now become part of the Park Green development. This theme of ngā rākau o te tai manuka was chosen to complement the overall colour green theme of the development.

21. Continuity of theme: As the Park Green development requires a large number of new roads to be named across the various stages, Hugh Green Group Limited (the current landowners) see value in having a consistent naming theme for the subdivision and already have several names approved following the same green theme – such as Seafoam Road, Aquamarine Road and Chartreuse Road. Future road naming applications within the development will follow the same green theme, as well as continuing their collaborations with mana whenua to provide Te Reo names of the same theme.

22. The applicant has previously provided additional commentary about the colour green theme:

“The colour green speaks to revival and health. In colour psychology, green is thought to help balance emotions and promote a sense of calm and clarity. Green is the colour you notice the most in our natural habitat – trees, grass and forests. It is the colour of springtime, regeneration. Blue-green shades are reflected in the many colours of water - sea, lakes, estuaries and waterways.

This makes the colour green very appropriate given the location of Park Green in its upper harbour setting with significant coastal edges, freshwater streams and large areas of wetlands. The location and topography offer good views to the surrounding immediate and wider context, including the Hunua Ranges, Bombay hills and Pukekohe Hill. The long harbour edge connects to nature throughout, while providing recreational opportunities in both the terrestrial and marine environments.”

23. In addition, some of the names proposed, specifically ‘Emerald’ for Road 7 and ‘Shamrock’ in the alternative name option pool, reflect both the colour green theme and also the Irish heritage of the late Hugh Green, founder of Hugh Green Limited (the landowner). Similar Irish themed names have already been approved by the Papakura Local Board for new roads in the surrounding local area that were developed by Hugh Green Limited.

24. The proposed names for the public roads and the private road (COAL), which include the names gifted by Ngāti Tamaoho are set out in the table below.

Stage 1 Road number	Stage 1C & 1D Proposed names	Meaning (as described by the applicant)
Public Road 3 & 15	Juniper Drive (applicant’s preference)	Junipers are coniferous trees and shrubs. Chosen to reflect the colour green theme – see the ‘Theme’ paragraphs above for further details.
Public Road 4	Wintergarden Avenue (applicant’s preference)	A garden of evergreen plants and plants that flower in winter. Chosen to reflect the colour green theme – see the ‘Theme’ paragraphs above for further details.
Public Road 5	Clover Avenue (applicant’s preference)	Clover is the common name for plants of the genus Trifolium (‘Three leaf’). Chosen to reflect the colour green theme – see the ‘Theme’ paragraphs above for further details.

Stage 2 Road number	Stage 2A, 2B & 2C Proposed names	Meaning (as described by the applicant for the public roads and Ngāti Tamaoho for the COAL)
Public Road 19	Laurel Drive (applicant’s preference)	The Laurel is an evergreen shrub or small tree. Chosen to reflect the colour green theme – see the ‘Theme’ paragraphs above for further details.
Public Road 22	Catalina Avenue (applicant’s preference)	A colour of green, following the colour green theme – see the ‘Theme’ paragraphs above for further details.
COAL 604	Paranui Way (gifted by Ngāti Tamaoho)	A reference to the paranui fern root.

Pool of Alternative Name options for Stage 1 & 2
Ivy Lane	A species of evergreen climbing or ground-creeping woody plants. Chosen to reflect the colour green theme – see the ‘Theme’ paragraphs above for further details.
Shamrock Road	A shamrock is a young sprig of clover. Chosen to reflect the colour green theme – see the ‘Theme’ paragraphs above for further details.
Papawai Way	A reference to the para-papawai fern root (as described by Ngāti Tamaoho).
Kōrau Lane	A reference to the kōrau fern root (as described by Ngāti Tamaoho).

25. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

26. Community Consultation: As Park Green is a greenfield development of over 100 ha of vacant land without an established community, consultation with the community has not been considered relevant.

27. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

28. Road Type: ‘The listed road types are acceptable for the new roads that are to be named, suiting their form and layout.

29. Consultation: Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31. The decision sought for this report has no identified impacts on other parts of the Council group. The views of Council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

33. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

34. The Applicant has undertaken consultation with mana whenua as detailed below. Consultation has been undertaken for both the specific roads detailed in this report, but also for the wider Park Green development as a whole, as part of an ongoing relationship with mana whenua through the development and resource consenting process.

35. Hugh Green Limited (the current landowners of the development) have come to a general arrangement with mana whenua in terms of the naming structure of the development, wherein Hugh Green Limited will arrange for the naming of the public roads, but mana whenua will name the COALs, physical features and walking tracks proposed as part of the development as they see fit. All names will follow the colour green theme.

36. This arrangement suits all parties involved in the road naming process and limits the pressure on mana whenua resources to provide names, due to the sheer volume of new road names required across the Park Green development as a whole.

37. Ngāti Tamaoho have gifted a number of traditional plant species names to be used in the Park Green development that were known to grow in the Park Green area of land. In this instance the names ‘Paranui’, ‘Papawai’ and ‘Kōrau’ have been gifted.

38. Subsequent approval was obtained from Ngāti Te Ata, who liked the ‘green theme’ approach for road naming and supported the names gifted by Ngāti Tamaoho.

Ngā ritenga ā-pūtea

Financial implications

39. The road naming process does not raise any financial implications for the Council.

40. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

42. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Site & Location Plans	35

Ngā kaihaina

Signatories

Author

Andrea Muhme - Subdivison Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

Papakura Local Board

22 September 2021

Auckland Transport Monthly Report - September 2021

File No.: CP2021/13927

Te take mō te pūrongo

Purpose of the report

1. To update the Papakura Local Board on transport related matters.

Whakarāpopototanga matua

Executive summary

2. No decision is required this month. This report contains information about the following:

· Connected Communities

· Regional Land Transport Plan (RLTP) funding

· Road safety projects

· New rail provider

Ngā tūtohunga

Recommendation/s Papakura Local Board

3. That the Papakura Local Board:

a) note the Auckland Transport September 2021 report.

Horopaki

Context

4. AT is responsible for all of Auckland’s transport services, excluding state highways. AT reports on a regular basis to local boards, as set out in the Local Board Engagement Plan. This reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

Tātaritanga me ngā tohutohu

Analysis and advice

5. This section of the report contains information about local projects, issues and initiatives. It provides summaries of the detailed advice and analysis provided to the local board during workshops and briefings.

Connected Communities (Auckland Transport)

6. Connected Communities (AT) is an Auckland Transport programme that aims to address traffic efficiency and safety for all modes on a corridor basis. This programme began a few years ago and was paused because of COVID-19. It was a change in approach by AT. The aim is to ensure that before any significant work, and of course cost, is undertaken all the matters affecting the corridor were addressed to ensure a “dig once” approach is followed. This means that one change in the corridor will not have unintended consequences on other sections of that road. Therefore no significant works will be undertaken in these corridors until the investigation is complete and logical phasing of the works is agreed.

7. The latest RLTP identified a number of corridors in the isthmus that were priorities for the programme. However with the revitalisation of the light rail project, Sandringham Road was removed from the RLTP programme and the Great South Road corridor was added. This inclusion was requested by the Manurewa and Papakura Local Boards as part of their feedback to the RLTP.

8. Later in September, at a workshop, the programme manager for the Great South Road corridor will brief the board on the stretch of the road known as the Takanini straight. This initial workshop will be more about informing the board about issues and constraints in the corridor rather than the future make-up of the corridor.

Manuroa and Takanini School Road Intersection

9. In June 2021, AT proposed changes to improve pedestrian and road user safety at the intersection of Takanini School Road and Manuroa Road. These changes were proposed because the intersection of Takanini School Road and Manuroa Road was identified as high-risk, as 36 crashes were reported at the intersection between 2015 and 2019. After reviewing all the feedback received, AT are proceeding with the work.

10. The work will entail:

· Raise the whole intersection platform and install signalised pedestrian crossings on all approaches with traffic lights and tactile pavers. Tactile pavers are yellow guidance paving markers that help visually impaired people find their way to crossings and safely across roads.

· Reconstruct driveway entrances on Manuroa Road near the intersection.

· Widen and reconstruct the footpath and kerb to allow for the traffic signals and streetlights to be installed. The new kerb line will still allow heavy vehicles to access Takanini School Road northern arm.

· Construct new berms to support the reconstructed footpath and altered kerb line.

· Paint cycle stop boxes on all approaches of the intersection. Cycle stop boxes are green boxes painted with a bicycle symbol where people on bicycles can wait before the lights, this means cyclists are more visible for drivers.

· Paint broken yellow lines (no stopping at all times) on Takanini School Road and Manuroa Road to support the operation of the new signalised intersection and improve road user visibility to pedestrians. This will remove 26 on-street parking spaces.

· Paint new road markings and add signs to support the upgraded intersection.

· Remove the existing raised zebra crossing outside 76 Manuroa Road, as pedestrian crossing demands will be met by the new, traffic signalised pedestrian crossings.

11. The works are planned for the 2021/22 year. The works to replace the gobi blocks are still planned but require significant development of the stormwater infrastructure.

Popes and Porchester Intersection

12. The intersection of Pope and Porcherster Roads is an intersection that has safety issues. AT is currently undertaking a feasibility study to install a roundabout. This option is a medium term solution and the long term solution for this intersection is likely to be a multi-lane signalised intersection.

RLTP Funding

13. In July this year the AT Board adopted the Regional Land Transport Plan 2021-2030. This outlines ATs’ investment and funding plan for the next ten years, and a more detailed programme for the years 2021 to 2024. In addition to rates, revenue funding from NZTA is an important part of ATs’ funding, particularly for passenger transport and capital works.

14. In the second week of September Waka Kotahi NZ Land Transport Agency, announced a $24.3 billion programme of investment planned for New Zealand’s land transport system over the next three years, $7.3 billion for investment specifically in Auckland. This included a $2 billion top-up to cover the shortfall that Waka Kotahi had flagged earlier in the year.

New Rail Provider

15. Auckland will have a new passenger rail operator from next year. As the result of an international tender for the city’s rail services, worth around $130 million a year. The contract has an eight-year initial term. The successful operator is Auckland One Rail (AOR); a joint venture comprising ComfortDelGro Transit Pte Ltd (CDGT) and UGL Rail Pty Ltd (UGL Rail) in a 50:50 equity relationship.

16. AOR brings the expertise of two world class transport organisations. CDGT’s parent, CDG, is one of the world’s largest multi-modal passenger transport providers, with a footprint in seven countries, more than 24,000 employees and annual turnover in 2020 of NZ$3.4 billion. CDG, through its subsidiary SBS Transit, is the operator and maintainer of two Singapore mass rapid transit lines and a light rail system.

17. There are numerous Key Performance Indicators that are set for AOR that aim to ensure increased reliability of the service and customer satisfaction. Details of these are attached as an appendix.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. AT engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

19. AT’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

20. An update on AT’s role in climate change will be reported to the September meeting.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21. The impact of information (or decisions) in this report are confined to AT and do not impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. The purpose of this report is to inform the Local Board.

Tauākī whakaaweawe Māori

Māori impact statement

23. There are no impacts specific to Māori for this reporting period. AT is committed to meeting its responsibilities under Te Tiriti o Waitangi-the Treaty of Waitangi-and its broader legal obligations in being more responsible or effective to Māori.

24. Our Maori Responsiveness Plan outlines the commitment to with 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them.

25. This plan in full is available on the AT’s Website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

Ngā ritenga ā-pūtea

Financial implications

26. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. Risks are managed as part of each AT project.

Ngā koringa ā-muri

Next steps

28. AT will continue to update the local board through memos and workshops. A full report will go to the September business meeting.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Explainer - Rail Procurement	41

Ngā kaihaina

Signatories

Author

Bruce Thomas – Elected Members Relationship Manager, Auckland Transport

Authorisers

Ioane Afoa – AT Southern Hub Managers, Auckland Transport

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

Papakura Local Board

22 September 2021

Auckland Transport – Local Board Transport Capital Fund Report September 2021

File No.: CP2021/13929

Te take mō te pūrongo

Purpose of the report

1. To seek a resolution from the local board to approve further projects for Auckland Transport to deliver from the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua

Executive summary

2. This report covers:

· A summary of the LBTCF,

· A summary of Auckland Transport’s advice on projects the local board may wish to fund, where further information has been sought

· Advice on the financial implications of these decisions.

Ngā tūtohunga

Recommendation/s

3. That the Papakura Local Board:

a) request that Auckland Transport commits $1,164,000 from the Local Board Transport Capital Fund to the following:

· Settlement/Marne roads safety and stormwater $350,000

· Old Wairoa Road signage and marking $24,000

· Roundabout improvements $150,000

· Clevedon/Robb pedestrian safety $50,000

· Opaheke/Boundary intersection $120,000

· Settlement Road over bridge $100,000

· Smiths Avenue crossing $100,000

· Riverton/Porchester corner improvements $120,000

· Bus Shelters $150,000 total for:

- 2724 222 Porchester

- 2557 163 Clevedon

- 2666 150 Porchester

- 2583 187 Porchester

- 2762 192 Porchester

b) schedule further workshop time on Local Board Transport Capital Fund projects in the near future, in order to allocate the remainder of the fund.

Horopaki

Context

4. The LBTCF is a capital budget established by the Governing Body to allow Local Boards to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme.

5. Projects must be safe, not impede network efficiency and be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

6. The 2021-31 Long Term Plan re-established the Local Board Transport Capital Fund (LBTCF) at its pre-COVID level of $20m. There has been a minor adjustment in boards’ funding, based on the agreed allocation formula. Papakura’s allocation for 2021/22 and 22/23 is $716,890 per annum.

7. Given the delayed confirmation of funding, it is strongly recommended that both years’ funds are allocated as soon as practical.

8. Following a workshop, the board requested AT investigate projects and report back.

Tātaritanga me ngā tohutohu

Analysis and advice

Projects Assessed

9. At the workshop, members requested further investigation into two issues. These were:

· Settlement/Marne roads intersection improvements and flooding

· Signage and controls on intersection on Old Wairoa Road.

10. These investigations were undertaken and Rough Orders of Costs prepared. It should be noted these were undertaken during lockdown, so physical site visits were not possible.

Marne/Settlement

Safety improvements and flooding issues

$350,000

Old Wairoa Road

Uncontrolled intersection marking and signage

$24,000

11. Also covered at the workshop were potential projects that had been raised through AT’s call centre and by elected member queries. At the workshop the board asked whether the Clevedon Road and Robb Street issue was a duplicate of the Clevedon / Grove roads project already funded. It is an additional crossing. These projects are:

Papakura roundabout issues	Improve trackings at various roundabouts	$150,000
Clevedon Road, Robb Street intersection crossing	Provide missing crossing facilities across the northern end of Robb Street at its intersection with Clevedon Road	$50,000
Opaheke Road / Boundary Road intersection improvements	Upgrade of the existing intersection to provide for the large vehicle tracking that is creating a hazardous environment and continuous maintenance issue	$120,000
Settlement Road overbridge	Upgrade end treatments / crash barriers on rail overbridge	$100,000
Smiths Avenue	Request for new raised pedestrian crossing and signage outside the new playground area that is renovated	$100,000
Riverton/Porchester intersection	Tighten the corner and speed calming	$120,000

12. It is recommended that the board endorse these projects for funding.

13. AT has identified a number of bus stop sites that would benefit passengers by constructing a shelter. These are:

No	Stop ID	Location	Tag On March 2021	Streetview
1	2724	222 Porchester Rd	459	Link
2	2557	163 Clevedon Rd	457	Link
3	2666	1/150 Porchester Rd	453	Link
4	2583	187 Porchester Rd	305	Link
5	2726	192 Porchester Rd	278	Link

14. In an earlier workshop, the estimated price per shelter was quoted at $25,000, however it now considered prudent to budget $30,000 per shelter as costs have increased as well as experiencing supply constraint issues.

Waiata Shores Bridge

15. Since the August meeting, AT’s Chief Executive has approved the Manurewa and Papakura Local Board Chair’s request for $50,000 for further feasibility investigation.

Stewart Thompson, the project manager, will utilise budget to investigate bridge options including:

- Review Fletchers’ current geo-tech study

- Natural hazards assessment

- Consent requirements.

16. Given this project is still in the investigation stage it is not recommended putting aside any funding from the LBTCF in this cycle. By the time a report back on the feasibility study is made and reported to the boards for decision there will not be enough time to cover detailed design, consultation and consenting necessary before construction could commence, particularly if coastal permits are required. Also, COVID-19 is now a factor in the timing of project delivery.

Greenways 12 and 13

17. The emergency budget removed funds put aside to fund the greenways 12 and 13 project. Some funds for the 2020/21 budget were used to complete the detailed design, leading to a new cost estimate of $4.2 million.

18. Given the quantum of the board’s LBTCF for the remainder of the term, it is not considered feasible to allocate any funds at this stage. Instead, the board may see fit to advocate for funding or a share of the funding from other stakeholders.

Projects to be Funded

19. Listed above are eight safety improvement projects totaling $1,014,000 plus five bus shelters totalling $150,000, a total of $1,164,000.

20. The board’s allocation for the 2021/22 and 2022/23 financial years is $1,443,780. With the recommended projects totaling $1,164,000, this leaves $279,780 still to be allocated.

21. It is recommended that the board workshop potential projects as soon as practical for a further report to the board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. Auckland Transport engages closely with council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and council’s priorities.

23. The above projects would all contribute towards improving outcomes for active transport and therefore reducing Auckland’s carbon footprint.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. Auckland Transport will follow established processes where decisions in this report impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. The local board are the decision makers with regards to the LBTCF. Auckland Transport administers the fund and provides technical advice.

Tauākī whakaaweawe Māori

Māori impact statement

26. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

27. In total the board has $1,443,780 to allocate. The above analysis recommends allocating $1,164,000. It is recommended that the board put a priority on allocating the remainder of the funds in the near future.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28. Auckland Transport will put risk management strategies in place on a project-by-project basis.

Ngā koringa ā-muri

Next steps

29. Following approval of the recommendations Auckland Transport proceed to delivery of the projects.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Bruce Thomas – Elected Member Relationship Manager, Auckland Transport

Authorisers

Ioane Afoa – Area Manager South, Auckland Transport

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

Papakura Local Board

22 September 2021

Local board feedback on Auckland Transport's Parking Strategy Review

File No.: CP2021/13606

Te take mō te pūrongo

Purpose of the report

1. To seek feedback from the local board on Auckland Transport’s Parking Strategy Review.

Whakarāpopototanga matua

Executive summary

2. Auckland Transport (AT) is currently reviewing its Parking Strategy (2015). The AT Parking Strategy sets out the objectives, principles and policies relating to AT’s management and supply of parking across Auckland.

3. Since 2015, there have been numerous changes in the local government setting. These require realignment of policy.

4. This report gives an overview of the approach being taken to the Parking Strategy review, including how staff are engaging with local boards.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) provide feedback on the review of Auckland Transport’s Parking Strategy by 30 September 2021, ahead of public consultation on the review.

Horopaki

Context

5. The AT Parking Strategy was developed subsequent to local government amalgamation, bringing together one regional strategy and set of policies for all AT managed parking.^{^[1]}

6. The current strategy was released in 2015 and is provided as Attachment A. The policies cover:

· management of on-street and off-street parking

· regulation methods (including pricing)

· parking permits and coupons

· comprehensive Parking Management Plans

· parking for different types of transport

· event management

· technology for parking management

· Park and Ride provision and pricing

· compliance and enforcement

7. The Parking Strategy has worked well over the last seven years. It has led to various changes and successes:

· business/centre parking areas implemented

· residential parking schemes rolled out and expanded due to their success and popularity

· demand-responsive, priced parking implemented successfully, helping to manage parking demand and keep parking spaces turning over and available for customers

· a consistent approach applied across the region to parking issues, and a transparent approach.

Tātaritanga me ngā tohutohu

Analysis and advice

The AT Parking Strategy needs to be reviewed

8. Since the AT Parking Strategy was developed in 2015, there have been a number of changes to policy and planning, as well as changes in the Auckland setting. Examples include:

· adoption of the Auckland Unitary Plan. Development signalled in the Unitary Plan will enable growth that may be difficult to service with public transport, meaning that some new suburbs will rely on car use for access

· market demand is pushing for more housing provision and density. Development is already showing evidence of less car-parking provision and more issues with car-parking compliance

· changes to travel behaviour, such as emergence of micro mobility (scooters etc) and the growth of the delivery economy

· Auckland’s public transport network has matured over time, providing opportunities for further passenger uptake and efficiency related to park and ride management

· Auckland’s Climate Plan (and coming government strategy) will require changes to the land transport system, including parking

· of particular relevance is the National Policy Statement on Urban Development (NPS-UD). This guides direction on urban development through district planning. The NPS-UD requires council to remove parking minimum requirements from the Unitary Plan. This means that developments will not be required to provide onsite parking. This will contribute to society and transport becoming less car-centric over time, however, it will lead to increasing pressure on public parking resources, particularly kerbside parking.

Developing a next-generation parking strategy

9. The overall approach that AT is taking to the review is to:

· realign the Parking Strategy objectives and outcomes with the central and local government policy and planning context

· discover and understand key issues for parking through focussed discussions with elected representatives, subject matter experts, industry representatives, partners and stakeholders

· fill any gaps with new policies (including those focus areas below)

· re-engage with Aucklanders on parking

· develop a strategy that is practical to implement.

10. The review will also focus on three key areas where there is a known need for improvements and updates to policies and guidelines. These include:

· Park and Ride - planning for growth and provision and managing demand

· Kerbzone optimisation – developing a framework to manage the space between the kerbside lane and adjacent land uses

· Comprehensive Parking Management Plans - these are parking management plans for more localised areas - we are reviewing the framework and guidelines to develop these.

What we are asking of local boards

11. Parking roles and responsibilities provide an important context for understanding how parking is managed and how to have best effect in appealing or advocating for change.

12. Under the Local Government (Auckland Council) Act 2009, AT is responsible for all parking within the road reserve. AT manages a number of off-street carparking sites on behalf of Council, by delegation. In addition, AT manages Park and Ride sites. Auckland Council owns all underlying land assets.

13. We have reviewed local board plans, giving us some insight into how parking issues impact each local board area. Common themes are the desire for more Park and Ride and bike parking, as well as managing parking as part of new developments.

14. The recent Regional Land Transport Plan (RLTP) consultation also received feedback from local boards on the topic of enhancing Park and Ride facilities.

15. Auckland Transport welcomes further local board discussion and input to the Parking Strategy review. We are keen to hear from local boards, what outcomes we should be aiming for and also what specific issues the strategy should address.

16. Local board feedback will enable us to shape the draft refresh of the Parking Strategy prior to public consultation.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. Te Tāruke-ā-Tāwhiri:Auckland’s Climate Action will require changes to the land transport system, including parking.

18. Government strategy and direction will also require changes, particularly the National Policy Statement on Urban Development (NPS-UD) which requires planning decisions to contribute to the development of urban environments that support reductions in greenhouse gas emissions and are resilient to the likely current and future effects of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. Auckland Transport have engaged with key stakeholders and across the Auckland Council family, including with council’s Advisory Panels.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

· June 2021- introductory memo to local boards to introduce the Parking Strategy review and approach

· June 2021- presentation to the Local Board Chairs’ Forum to introduce the Parking Strategy review and discuss plans for local board engagement

· August 2021- workshops with those local boards who elected to have a workshop before public consultation questions, raise ‘pain-points’ and gauge any initial feedback (PowerPoint provided as Attachment B)

· September 2021 – opportunity to provide formal feedback ahead of public consultation.

Tauākī whakaaweawe Māori

Māori impact statement

22. We are engaging with the Mana Whenua Kaitiaki Forum to establish how best to incorporate views from Mana Whenua and mataawaka into the review.

Ngā ritenga ā-pūtea

Financial implications

23. There are no financial implications associated with the local board providing feedback on the review of Auckland Transport’s Parking Strategy.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. The direction taken by the updated Parking Strategy will include what levers should be pulled, how far they should be pulled, and how fast.

25. Lower levels of intervention, undertaken more slowly, will allow more incremental change, and plenty of time for Aucklanders to adapt, but will take longer to achieve the shifts that Auckland needs.

26. More intervention, implemented more quickly will require significant changes in behaviour but will be a quicker route to the eventual outcome of a city that is less dependent on cars.

27. Each of these approaches will have their own risks and necessary mitigations.

Ngā koringa ā-muri

Next steps

28. Feedback from local boards ahead of public consultation is required by 30 September 2021.

29. Public consultation will take place in October/November 2021.

30. Following consultation, all local boards will receive a summary of data and comments received during public consultation.

31. Those local boards who elected to have their workshop after public consultation have these booked in for February 2022.

32. Following these workshops, all local boards will have a further opportunity to provide formal feedback.

33. The final updated Parking Strategy is expected to go to the Planning Committee for adoption in May 2022, after which local boards will be provided with a final copy of the strategy.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Auckland Transport Parking Strategy (2015) (Under Separate Cover)
b ⇩	Parking Strategy – PowerPoint presentation to local board workshops	55

Ngā kaihaina

Signatories

Author

Kat Ashmead - Senior Advisor Operations and Policy

Authorisers

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

Louise Mason - GM Local Board Services

Papakura Local Board

22 September 2021

Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi

File No.: CP2021/13596

Te take mō te pūrongo

Purpose of the report

1. To provide local board feedback on the draft Business Improvement District (BID) Policy (2021) and supporting documents.

Whakarāpopototanga matua

Executive summary

2. The BID Team has implemented a review of the Business Improvement District (BID) Policy (2016) Kaupapa Here ā-Rohe Whakapiki Pakihi and supporting documents, as advised in the memo to local board members dated 23 April 2021. The memo can be found on the Auckland Council website, InfoCouncil.

3. The review sought informal and formal feedback from local boards, BID-operating business associations, non-BID business associations, council-controlled organisations (CCOs), council departments and other external stakeholders.

4. The review has focused on strengthening those parts of the policy relating to issue resolution and, following local board feedback, the financial sustainability of BID programmes.

5. The review also focused on elected member needs and identifying any political risks and mitigations.

6. The draft BID Policy (2021) has been before the Finance and Performance committee at a workshop on 18 August 2021. Feedback received has been incorporated into this version of the BID Policy (2021) and supporting documents.

7. Staff are now seeking formal feedback from local boards on the draft BID Policy (2021) provided as Attachment A.

8. Following formal feedback received from local boards, BID-operating business associations, non-BID business associations, CCOs, council departments and other external stakeholders, the final version of the BID Policy (2021) and support documents will be presented to the Finance and Performance Committee for adoption on 9 December 2021.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) provide formal feedback on the draft Business Improvement District Policy (2021) and supporting documents by 1 October 2021.

Horopaki

Context

Overview of the Auckland BID programme

9. BID-operating business associations are membership-based organisations independent of Auckland Council. The draft BID Policy (2021) supports the independent nature of the BID-operating business associations. They are responsible for the BID programme delivery, its success, and are accountable to BID members/BID affiliates.

10. Local boards have the primary relationship with BID-operating business associations in their area:

· Local boards and business associations have a vested interest in a particular place and share similar goals. Working collaboratively achieves greater outcomes.

· Local boards have significant allocated decision-making responsibility for BID programme establishments, amending existing BID programmes, BID boundary changes, continuation/discontinuation and issue resolution.

11. Auckland Council requires BID-operating business associations to fully comply with the Business Improvement District (BID) Policy (Kaupapa Hereā-Rohe Whakapiki Pakihi) (refer Attachment A).

12. The BID policy sets out the process for:

· establishing, continuing/discontinuing BID programmes

· changes to the BID programme boundary area/map

· changes to the BID targeted rating mechanism

· issue resolution

· key stakeholder roles and responsibilities.

13. The BID policy includes the engagement and reporting requirements for BID-operating business associations to ensure all BID members/BID affiliates have access to the relevant BID programme information. BID-operating business associations must use their Annual General Meeting (AGM) process to obtain formal member approval for the BID programme delivery, budget, and to confirm their BID targeted rate grant amount for the following financial year.

14. The BID policy describes the balance between the independence of the BID-operating business association and the accountability role council has for monies collected as a public sector organisation. This balance is necessary to sustain public trust and confidence with the Auckland Council BID programme.

The review

15. Commencing April 2021, the review of the current policy began with communicating with local boards and all stakeholders involved in the management and operation of BID programmes across Tāmaki Makaurau, both BID-operating and non-BID business associations, council departments and interested parties. The process to date has included informal feedback and comments on the current policy.

16. The review process focused on strengthening parts of the policy (and updating supporting documents) relating to issue resolution and, following local board feedback, financial sustainability of BID programmes.

17. The review has also provided the opportunity to clarify the documentation between Auckland Council (collecting the BID targeted rate and the funder) and the BID-operating business association relating to the BID Programme Agreement (2016) document.

Tātaritanga me ngā tohutohu

Analysis and advice

Rationale for the review

18. The primary objective for reviewing the current 2016 policy is a focus on the issue resolution sections. Experience in this space over the last five years has illustrated gaps in the usefulness of the current policy to address and resolve issues in a timely manner.

19. The review provided an opportunity to update parts of the policy relating to Auckland Council changes in operation, current business practices and where the advancement of technology has contributed to how business is done, for example zoom meetings.

20. There was also an early opportunity to capture informal feedback from local boards and BID-operating business associations.

21. The information and informal feedback collected in May, June and July of this year has been incorporated into the draft BID Policy 2021 (Attachment A) and supporting documents (Attachments B and C). A summary of the BID Policy (2021) requirements is provided with this report (Attachment D).

22. BID programmes are operated by independent business associations, and their programmes and services are provided according to their members’ stated priorities. In recognition of their independent status, the BID policy does not prescribe standards for programme effectiveness. That is a matter for business association members to determine. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

Participants in the review

23. In addition to local boards, there are a range of stakeholders involved in BID programmes, both internal and external to Auckland Council. The BID team set a programme of informal engagement, outlined in Table 1 below:

Table 1 – Key engagement activity

Stakeholder	Engagement	Dates
BID-operating business associations Business associations without BID programmes	BID communication including newsletters and emails: Sent to 50+ BID-operating business associations and other interested parties	March, April, May, June and July 2021
	Three network meetings	May, June and July 2021 An average attendance exceeded 20+ BID-operating business associations
	Four special workshops - topics included: issue resolution, conflict of interest and developing a board charter	June and July 2021 An average of 23+ BID programmes were represented at each workshop.
Local boards	18 local board workshop presentations	June and July 2021 Introduction memo and BID policy review information
Local boards	Three special topic workshops - topics included: issue resolution, conflict of interest and developing a board charter	June and July 2021 An average of 16 local board elected members attended each workshop
Local Board Services Division Lead team	Presentation and information feedback received	Presentation on 18 June 2021
Finance and Performance Committee	Memo on BID policy review project	April 2021
Council departments including: · Legal Services · Connected Communities · Ngā Mātārae · Risk and Assurance · Finance and Policy · Local Board Services	Regular meetings, engagement and feedback	May, June, and July 2021
Independent polling agent	Engagement and feedback regarding the ballot/polling process	June 2021
Finance and Performance Committee workshop	The draft BID Policy (2021) V1 and support documents were presented and feedback received	18 August 2021

24. The process to undertake the review of the current policy (2016) takes place from February 2021 to June 2022. Progress to date is set out in Table 2 below:

Table 2 - Progress to date

Date	Progress
2021 Feb/March	· Project planning, stakeholder communications
April to July	· Directed consultation with local boards and stakeholders on the current BID policy and identified themes o issue resolution o conflicts of interest o board charter development
May/June	· Cross council, external engagement and feedback
June/July	· Draft BID Policy (2021) and supporting documents created
August 18	· Finance and Performance Committee workshop
August/September	· Distribution of draft BID Policy (2021) for formal feedback

Informal local board feedback

25. Discussions with local boards during workshops centred around:

· issue resolution – how to do this fairly and in a timely manner

· operational issues – relating to management and governance of BID-operating business associations

· opportunities for collaboration and cost savings between BIDs

· elected members involvement with BID-operating business associations

· growth opportunities for BID-operating business associations

· continued dependence on local board funding.

Seeking local board formal feedback on the draft BID Policy (2021) and support documents

26. Local boards are now being asked to provide formal feedback on a revised draft policy (2021) and support documents (Attachments A, B and C). Local boards are encouraged to engage with BID-operating business associations in their local board area (where relevant/possible) to help to inform this feedback process.

27. Any feedback from local boards will help the further development of BID Policy (2021). It would be, however, particularly useful to get local board views on proposed changes set out in Tables 3 and 4 below.

28. Feedback from local boards, external stakeholders and any further feedback from BID-operating business associations will be reviewed by staff and this will help inform the final version of the policy. Formal feedback can be sent to bids@aucklandcouncil.govt.nz

Draft BID Policy (2021) and support documents

29. Once the BID Policy 2021 is approved, other support material will be made available on the BID Auckland Council website www.bid.aucklandcouncil.govt.nz and include:

· BID-operating business association constitution (template 2021)

· BID-operating executive committee board charter (template 2021)

· individual BID programme area maps

· BID affiliate/BID business association membership qualification diagram

· local board BID representative position description

· template documents, including:

o AGM agenda

o AGM minutes

o BID programme income and expenditure budget (for BID grant $120,000).

Summary of changes made to the draft BID Policy (2021) and support documents

30. The key proposed changes incorporated into the draft BID Policy (2021) are set out in Table 3:

Table 3 - Key changes made to the draft BID Policy (2021) and support documents

Key change from current policy	Description	Note	2021 section, page
Issue resolution	Improving the ability to resolve issues with a clear process in a timely manner	An issue is identified as non- compliance with the BID policy	3.5, Requirement 24
BID Programme Funding Agreement (2021) Attachment B	Replaced BID Programme Agreement (2016)	Clarifies the relationship between the parties	3.1, Requirement 18
Size and scale of BID programmes Minimum BID targeted rate grant $120,000 No change from 2016	Minimum BID targeted rate grant $120,000 remains A new requirement for legacy BID programmes (11 in total) that currently receive less than $120,000pa to increase their targeted rate up to that amount over the next five years A variety of options are suggested to achieve this	This requirement is a result of local board feedback on concerns to continually fund non-financially sustainable BID programmes	1.4, Requirement 3 and 4
Exceptional or unexpected circumstances	Council may, at its discretion, depart from the requirement set out in section 2.4 (25% of total voting forms must be returned for the ballot to be valid	Council will consider evidence of support to date, what is fair and any impact from amending the voting threshold mandate	3.4.2
BID operating business association constitution (template 2016)	This supporting document was included as part of the current policy and now removed from the BID Policy (2021)	This allows the business association to amend their constitution to suit their local needs, on the basis it’s not inconsistent with the BID policy A template document is provided on the www.bid.auckland.govt.nz website	1.1, 2.3.2 Requirement 12
BID operating executive committee board charter (template 2016)	This supporting document was included as part of the current policy and now removed from the BID Policy (2021)	This allows the business association to amend their board charter to suit their local needs, on the basis it’s not inconsistent with the BID policy A template document is provided on the www.bid.auckland.govt.nz website	1.1, 2.3.2 Requirement 12

31. Minor changes made to the draft BID Policy (2021) are set out in Table 4 below:

Table 4 - Minor changes made to the draft BID Policy (2021) and support documents

Minor changes to current policy	Description	Note	2021 section, page
Other council funding	Organisational view on risk regarding BID-operating business association receiving other council funding	The draft BID policy acknowledges other council funding grants allocated to BID-operating business associations	2.3.4, Requirement 16
Local boards – other roles	Updated	Refer to elected member conflicts of interest policy A link to these documents can be found here	2.5.3
BID Annual Accountability Report (2021) Attachment C	Name change from BID Annual Accountability Agreement (2016)	To include BID targeted rate grant amount and copy of AGM resolution	3.2, Requirement 22, Table 2, item 9
Audit – provision for a review audit or full audit	Recognition of increased risk and increased reporting requirement based on the amount of targeted rate received	Set as a sliding scale BID targeted rate grants less than $200,000pa must commission a review audit BID targeted rate grants more than $200,000pa must commission a full audit	3.2, Requirement 23, Table 2, item 4
Rating mechanism - flat rate	Lifted the maximum flat rate amount from $500 to $900 per rateable property	To provide more flexibility for BID-operating business associations when considering BID programme budgets and the impact of BID targeted rates on ratepayers	3.1.2

Tauākī whakaaweawe āhuarangi

Climate impact statement

32. The BID Policy (2021) focuses on the governance and accountability for BID-operating business associations. Individually the BID programme, through targeted rate-funding, can focus on advocacy and activities.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33. Formal feedback will be sought from other council teams including CCOs and those who work and have an interested in the BID programme and business community space.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. Local boards have engaged with the review of the BID Policy (2016) and their informal feedback has been incorporated into the draft BID Policy (2021) and support documents. Table 1 outlines local board engagement to date.

Tauākī whakaaweawe Māori

Māori impact statement

35. Officers are working with Auckland Council’s Ngā Mātārae Unit to ensure that the BID Policy (2021) aligns with the Auckland Council Māori Responsiveness Framework.

Ngā ritenga ā-pūtea

Financial implications

36. There are no financial implications for local boards under the draft BID Policy (2021).

37. Targeted rates for BID-operating business associations are raised directly from commercial ratepayers in the district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the association every quarter.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. There are no direct financial risks to the local board or the council that could result from the draft BID Policy (2021) and supporting documents.

39. The policy describes the balance between the independence of the BID-operating business association and the accountability for monies collected by a public sector organisation.

40. The draft BID Policy (2021) and support documents set out the requirements and obligations for BID-operating business associations and are intended to help minimise the potential for business associations to misuse BID targeted rate funds by requiring each BID to plan for their intended use, report on its activities to its members, and to undertake and meet all requirements set out in the policy.

Ngā koringa ā-muri

Next steps

41. Following formal feedback received from local boards, CCOs, BID-operating business associations, non-BID business associations, council departments, other external stakeholders and those with an interest in BID programmes, a final BID Policy (2021) and support documents will be updated and the steps outlined in Table 5 below will be completed by the BID team:

Table 5 - Progress to completion

Date	Progress
2021 August	· Draft BID Policy (2021) and support documents updated to post Finance and Performance Committee workshop feedback
Mid-August to 1 October	· Draft BID Policy (2021) and support documents distributed to local boards, BID-operating business associations, council departments, CCOs and other stakeholders for formal feedback · Update www.bid.aucklandcouncil.govt.nz website with feedback link · Feedback open 24 August to 1 October
October	· Update draft BID Policy (2021) and supporting documents incorporating formal feedback
9 December	· Presentation of final version of BID Policy (2021) and support documents to Finance and Performance Committee meeting
2022 January/February	· Post Finance and Performance approval actions, communications with local boards, BID-operating business associations, all stakeholders, and update www.bid.aucklandcouncil.govt.nz website
March to June	· BID Policy (2021) communication, support and advice · The BID team will provide assistance to the 50 BID-operating business associations to comply with the BID Policy (2021), including guidance with aligning their individual constitutions and governance documents to meet the timing of their 2022 AGM timeframes

42. The BID Policy (2021), if approved by the Finance and Performance Committee in December 2021, would become operational on 1 July 2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft BID Policy (2021)	81
b ⇩	BID Funding Agreement	103
c ⇩	BID Annual Accountability Report	115
d ⇩	Draft BID Policy requirements	117

Ngā kaihaina

Signatories

Author

Claire Siddens - Principal Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

Louise Mason - GM Local Board Services

Papakura Local Board

22 September 2021

Tāmaki Tauawhi Kaumātua - Age-friendly Auckland Action Plan

File No.: CP2021/14013

Te take mō te pūrongo

Purpose of the report

1. To seek support for the draft Tāmaki Tauawhi Kaumātua - Age-friendly Auckland Action Plan.

Whakarāpopototanga matua

Executive summary

2. The number and diversity of older Aucklanders is growing, and this creates challenges and opportunities for improving the age-friendliness of our environment, infrastructure, and services now and in the future.

3. Older people experience barriers to participation across all areas of life.

4. The draft Tāmaki Tauawhi Kaumātua Action Plan (Action Plan) is our commitment to supporting older Aucklanders to participate fully in their communities.

5. It is a region-wide, cross-sector plan that commits the council, council-controlled organisations (CCOs) and sector partners to improve outcomes for older Aucklanders through the delivery of tangible and meaningful short, medium and long-term actions.

6. To develop the Action Plan, staff listened to over 3,000 Aucklanders who shared their thoughts on what is needed to improve the age-friendliness of Tāmaki Makaurau / Auckland.

7. Engagement with kaumātua and whānau to hear what is important to Māori led to the development of our unique Age-Friendly Tāmaki Makaurau Framework. The Framework combines the WHO domains with Te Ao Māori concepts and reflects the bicultural identity of Aotearoa and the diversity of Tāmaki Makaurau.

8. Many activities within the plan will benefit people of all ages and what we do now to improve older Aucklander’s accessibility and quality of life will also benefit future generations.

9. The Action Plan is constrained by actions needing to be delivered within existing resources, or as and when new funding can be secured. Greater or quicker impact could be possible in the future if budget is not such a limitation.

10. By working together council and cross-sector partners can, however, leverage resources to achieve greater collective impact and prioritise efforts to where it is needed most.

11. Over time the plan will help create an age-friendly lens that becomes embedded in the way council and partners design and deliver services and infrastructure. This will result in ongoing and incremental change that makes a tangible impact on the lives of older people.

12. Community engagement on the draft Action Plan is underway and will be completed in September 2021.

13. The final Action Plan will be reported to the Parks, Arts, Community and Events Committee for adoption in November 2021.

14. The adopted Action Plan will enable Tāmaki Makaurau / Auckland to join the World Health Organisation’s (WHO) Global Network of Age-friendly Cities and Communities.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) support the draft Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan.

Horopaki

Context

15. Auckland Council has a strong interest in the wellbeing of older people, because:

· Tāmaki Makaurau / Auckland is home to New Zealand’s largest population of older people^{^[2]} - this number will more than double between 2018 and 2043

· of the current 65+ population, most are well-placed but some face hardship and this will increase^{^[3]}

· diversity in life stage, needs and abilities, culture, language, living situation and financial stability affect how older people contribute and participate in the community.

16. In view of this, in July 2018 Auckland Council’s Environment and Community Committee resolved to become an Age-friendly City and seek membership to the World Health Organisation’s Global Network of Age-friendly Cities and Communities (ENV/2018/88).

17. The network includes cities that are committed to supporting each other and creating inclusive and accessible environments for all people to enjoy. It identifies eight interconnected domains of urban life that contribute to improving the wellbeing and participation of older people.

18. To obtain membership to the network, council has led a process to develop a region-wide cross-sector Action Plan that will deliver over 80 actions to improve the age-friendliness of Tāmaki Makaurau / Auckland.

19. To develop the Action Plan, staff listened to over 3,000 Aucklanders who shared their thoughts on what is needed to improve the age-friendliness of Tāmaki Makaurau / Auckland.

20. The Action Plan has been created to ensure infrastructure, activities and services are developed or adapted to respond to the diverse needs of Auckland’s growing and increasingly more diverse ageing population.

Tātaritanga me ngā tohutohu

Analysis and advice

The problem/opportunity

21. Tāmaki Makaurau / Auckland’s older population is growing faster than any other age-group and faces challenges and barriers to participation across all areas of life.

22. Our older people are taonga, and deserve to live full, meaningful lives where they can participate and are valued for the contribution they make to our communities.

Our services and infrastructure need to respond and adapt to older peoples’ diverse needs

23. Tāmaki Makaurau / Auckland’s growing and increasingly diverse ageing population means we need short-term as well as longer-term, system-level solutions to ensure older people can actively participate in their communities now and in the future.

24. The burden on the environment, infrastructure and on services such as healthcare will expand exponentially as the older population grows to a projected 432,800 Aucklanders by 2043. To enable older people to live active and full lives in Tāmaki Makaurau, we need to ensure infrastructure, activities and services are developed or adapted to respond to their diverse needs.

Older Aucklanders told us they face challenges related to accessibility across all areas including public space, buildings, transport, and housing options

25. Older people told us they need:

Older Aucklanders can find it difficult to access information and to keep up to date with technology

26. Older people told us they need:

Older people can feel invisible, disconnected, and discouraged from taking an active role in their community

27. Older people told us they need:

Our response to the problem/opportunity

28. The development of Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan (Attachment A).

29. This is a cross-sector action plan that responds to the diverse needs and aspirations of older Aucklanders to improve their wellbeing and quality of life; and to make Tāmaki Makaurau / Auckland a more age-friendly region.

Strengths

A cross-sector action plan will deliver collective impact in an innovative, sustainable, and equitable way

30. Auckland Council has worked with a range of organisations and communities who are active in advancing the wellbeing of older Aucklanders including:

· nineteen organisations with different specialities, such as health, recreation, and housing

· regional and local organisations, ensuring a breadth of reach across communities.

31. Together we identified and developed actions that will address the challenges and opportunities raised by older Aucklanders. This approach:

· enables collaboration between the council, aged-sector organisations, and communities

· creates opportunities to leverage resources and deliver greater collective impact over time.

· develops an action platform for organisations to build upon

· encourages interest and participation from other organisations to be part of delivery

· recognises that improving the age-friendliness of Tāmaki Makaurau / Auckland relies on many different groups and agencies playing their part

· ensures the delivery of actions that have impact for older Aucklanders of all ethnicities, abilities, and beliefs.

32. It is anticipated that having a shared vision for an age-friendly Tāmaki Makaurau will continue to build momentum within the organisations who are responsible for delivering actions.

33. The intent is that over time an age-friendly lens will become embedded in the way council and partners design and develop services and infrastructure across the region.

34. The result of this will be ongoing action and incremental change that makes a tangible impact on the lives of older people.

The Action Plan includes a mixture of over 80 new and existing actions

35. Impact will be delivered through a mix of short, medium, and long-term actions. They are spread across all ten domains, but not equally.

36. Some domains have more actions than others, for example the Housing Domain has fewer actions than the Respect and Social Inclusion Domain. This is because some things, such as refurbishing Haumaru Housing units take time and money to implement whereas supporting community-led social activities can use existing resource or may build upon activities that are already happening.

37. Council’s actions are primarily focused in the areas where most council services are provided. These are:

· Te Taiao; council maintains outdoor spaces and facilities for the community,

· Respect and Social Inclusion; council hosts region-wide and local community events and activities that foster belonging and inclusion for diverse Aucklanders, and

· Communication and Information; council informs communities about what is happening and offers support through libraries and community centres.

It has a unique Age-Friendly Tāmaki Makaurau Framework to reflect our bicultural foundations

38. Staff developed the Age-friendly Tāmaki Makaurau Framework in response to feedback from kaumātua.

39. The framework provides a holistic way to frame the plan that integrates the WHO domains with Te Whare Tapa Whā- a Māori wellbeing framework - and Te Ao Māori values.

40. It includes two additional domains and expanded another:

· Culture and Diversity and Kaumātua and Kuia domains were added to reflect Tāmaki Makaurau / Auckland’s diversity and bicultural foundations

· The WHO Domain of Outdoor Spaces and Buildings was expanded to become Te Taiao, representing the natural and built environment.

41. The framework is unique to Tāmaki Makaurau. It ensures the actions within the plan are meaningful, achievable, and impactful for older Aucklanders.

42. The framework will continue to be used to guide how we collectively improve and evaluate the age-friendliness of Tāmaki Makaurau / Auckland.

The Action Plan will have a wider community and intergenerational impact

43. The actions within the plan will benefit older people and others in the community now and, in the future. For example, ensuring all buses are accessible will benefit small tamariki (children) and disabled community members.

44. Many activities within the plan benefit people of all ages and stages and what we do now to improve older Aucklander’s accessibility and quality of life will also benefit future generations.

Constraints and limitations

It will take time to see the full, long-term impacts of the Action Plan

45. The Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan will deliver impact but that will happen over time.

46. Some actions are small and local and will not have significant or regional impact. However, there is opportunity for these local activities to be expanded as the age-friendly vision and plan gains traction.

47. Some actions will be delivered immediately or are in progress, others will take time. For instance, making roads, buildings and parks more accessible will be achieved over time, subject to the roll-out of relevant capital works and renewal programmes.

Council, CCOs and partner organisations are constrained by the financial impact of COVID-19 and operating within existing budget and resources

48. The Action Plan has been developed on the basis that everyone is operating in a constrained financial environment and actions will be delivered within existing resources.

49. The current assumption is that:

· no additional budget will be available

· where new funding is required, it will need to be reprioritised from elsewhere, secured through grants, or considered through budget-setting processes.

50. Consequently, the first one to five years of the action plan focus on existing or new actions that are easier and more affordable to carry out within existing budgets.

51. There is potential for this to change as the Action Plan evolves and if more funding becomes available in the medium to long term (5-10 years).

Success relies on cooperation, ongoing commitment, and resources to support collaboration

52. The Action Plan relies on the dedication and commitment of council and partner organisations working together to improve the age-friendliness of Tāmaki Makaurau / Auckland:

· many of the partner organisations are community-led with limited capacity and dependant on ongoing public funding

· larger entities and agencies (including government and council departments) may have competing priorities

· success is dependent on all parties continuing to prioritise age-friendly outcomes and delivering the actions they have developed.

53. Resources will also be needed to support sector collaboration. It will take time and effort to facilitate organisations working together and supporting each other to build an age-friendly Tāmaki Makaurau.

54. As part of council’s commitment to the plan, council staff will play a key backbone role in keeping the Action Plan alive, bringing partners together, and monitoring implementation and impact.

Community views

55. Staff undertook extensive community engagement in 2019-2020 to ensure the voices of diverse older Aucklanders were at heart of the plan. We developed surveys, held workshops across the region, hui with kaumātua and had one-on-one interviews with rainbow community members.

56. Targeted engagement was facilitated by Age Concern, Toa Pacific, New Zealand Indian Senior Citizens Association, Hindu Elders Foundation Inc and The Selwyn Foundation to ensure we heard the diverse voices of older Aucklanders.

57. Over 3,000 people shared their vision for an Age-friendly Auckland and told council what actions they think will support older people to live full, active and healthy lives.

Tauākī whakaaweawe āhuarangi

Climate impact statement

58. During our engagement we heard, particularly from kaumātua, that environmental wellbeing was missing from the WHO framework. The wellbeing of the natural environment is important to our own wellbeing, and we have a role in looking after our environment in all its forms.

59. In response, we have expanded the existing WHO Domain Outdoor Spaces and Buildings to include Te Taiao (the natural environment), to recognise that the environment’s wellbeing and our own are connected.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

60. This Action Plan includes actions developed with CCOs including Auckland Transport.

61. The Seniors Advisory Panel acted as kaitiaki throughout the process, providing advice, guidance and feedback and contributing to workshops and action planning sessions.

62. The Seniors Advisory Panel will continue to provide support and guidance on the Action Plan as it is delivered.

63. Auckland Council, Seniors Advisory Panel and CCOs are aware of the impacts of the Action Plan and their role in implementation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

64. Local boards have a strong interest in the wellbeing of older people. All local boards have outcomes that foster social inclusion and participation among their residents, and many have age-friendly specific goals and actions.

65. Community engagement was held at locations across the region in 2019-2020, from Warkworth to Pukekohe.

66. Two reports were produced on the findings, the Community Engagement Findings Report and the Age-friendly Tāmaki Makaurau Report.^{^[4]} These were shared with elected members, stakeholders, and the community. These reports were also published on the council Age-friendly website.

67. Staff attended local board workshops in August and September 2021 to share the draft Action Plan.

Tauākī whakaaweawe Māori

Māori impact statement

68. The Action Plan is relevant to Māori as tangata whenua and kaitiaki of the sky, land and sea and supports the Māori Identity and Wellbeing outcome within the Auckland Plan 2050

69. In the 2018 Census older Māori made up over four per cent of the Tāmaki Makaurau / Auckland over-65 population.

70. Older Māori have lower levels of equity, income and rely heavily on superannuation. Actions that are focused on kaumātua delivered by Māori organisations and others will make a positive impact on wellbeing.

71. The involvement of kaumātua, whānau and organisations has been influential on the design of the Framework, work on implementation; and ensuring this is a living document.

Engagement to better understand the needs of kaumātua and Te Ao Māori

72. To ensure the Action Plan is relevant and effective for kaumātua, mana whenua and mataawaka were invited to a dedicated hui in February 2020. The hui was organised in partnership with Te Kōtahi a Tāmaki and hosted at Manurewa Marae.

Recognition of tangata whenua, hauora Māori concepts and Te Tiriti o Waitangi are important to kaumātua

73. Kaumātua also told us:

· Importance of building and marae accessibility – safety of our kaumātua

· Utilising marae more e.g., events, programmes, line dancing, tai chi, learning Te Reo

· Age-appropriate housing design

· More disability parking

· More Te Reo visible everywhere

· Environmental recognition – care for Papatūānuku and te taiao incorporated into plan

· Sport and recreation options available for older people and open areas for activities

· Affordable digital communication.

74. Te ao Māori values from the Independent Māori Statutory Board’s (IMSB) Māori Plan for Tāmaki Makaurau are also imbedded in the Framework:

· Whanaungatanga (Develop Vibrant Communities), in relation to the different opportunities to engage and participate in their own and other cultures.

· Rangatiratanga (Enhance Leadership and Participation), in relation to the activities under Respect and Social Inclusion.

· Manaakitanga (Improve Quality of Life), in relation to the Action Plan’s outcome of improving the hauora of older Aucklanders.

· Wairuatanga (promoting distinctive identity), in relation to valuing and protecting Māori heritage and Taonga Māori.

· Kaitiakitanga (ensuring sustainable futures), in relation to protecting Te Taiao now and in the future.

75. These values underpin the way people and organisations will work together to deliver this plan with, and for, our communities.

76. The Action Plan supports the IMSB’s Schedule of Issues of Significance 2021 by addressing social, cultural, environmental and wellbeing for Māori in Tāmaki Makaurau.

77. The Age-friendly Tāmaki Makaurau Framework incorporates the WHO framework, Te Whare Tapa Whā and te ao Māori. The unique Framework contributes to the awareness, education and understanding of Māori perspectives.

78. Mana whenua and mataawaka will have an opportunity to provide further feedback during public engagement on the Action Plan.

Ngā ritenga ā-pūtea

Financial implications

79. The Action Plan has been designed to be delivered within the existing budgets and resources of council, CCOs and sector partners.

80. Where additional investment is desired by Auckland Council to implement new or joint actions this will need be considered through Long-term Plan or Annual Plan processes.

81. There are no financial implications to the local board for any decisions to support the Action Plan.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Risk	Mitigation
Adoption of a new plan may create expectations that there will be additional budget to support age-friendly outputs.	All public-facing communications and guidance about the new plan will reference that actions will be funded from existing budgets. Where new funding is required, this will be sought through grants and processes such as the long-term plan.

Ngā koringa ā-muri

Next steps

82. Public engagement for the Action Plan is expected to be completed by the end of September 2021.

83. A summary of all feedback, including from local boards, and a final Action Plan will be reported for adoption by the Parks, Arts, Community and Events Committee in November 2021.

84. Following adoption of the Action Plan, staff will seek membership to the WHO network.

85. An annual progress report will provide details on the impact and success of our actions. This will include an update on the delivery of actions against the identified measures of success, high-level wellbeing indicators and examples of good and promising practice. This will be presented to the Governing Body, the WHO and shared with all organisations supporting delivery.

86. The Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan will be reviewed every five years.

87. Baseline research was carried out in 2017 - The Older Aucklanders: A Quality of Life Status Report. The research is across the domains that contribute to quality of life and wellbeing. This research is being conducted this year and will be carried out every five years to help monitor progress and guide the development of future actions.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Tāmaki Tauawhi Kaumātua - Age-Friendly Tāmaki Makaurau (draft) (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Cleo Matthews - Policy Analyst

Authorisers

Kataraina Maki - General Manager - Community and Social Policy

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

Louise Mason - GM Local Board Services

Papakura Local Board

22 September 2021

Local board feedback on the kerbside refuse charging mechanism policy

File No.: CP2021/13597

Te take mō te pūrongo

Purpose of the report

1. To seek formal feedback from local boards on the kerbside refuse charging model policy review.

Whakarāpopototanga matua

Executive summary

2. Auckland Council is currently committed to expanding the pay-as-you-throw (PAYT) funding model for kerbside refuse collection across the Auckland region. This reflects the policy within our Waste Management and Minimisation Plan 2018 to provide consistent waste services across the region.

3. This would involve moving the legacy Auckland City Council and Manukau City Council areas away from a rates-funded service to a PAYT funding model.

4. Before we make this shift, Waste Solutions is reviewing the evidence to support the decision to move these areas to a PAYT model to assess whether PAYT is still the best solution for achieving the objectives of the Waste Management and Minimisation Plan.

5. Evidence gathered so far is being assessed against three options:

· all areas pay-as-you-throw (PAYT)

· keeping a hybrid model (currently, 55 per cent of the region’s refuse collection is rates-funded, 45 per cent PAYT)

· all areas rates-funded.

6. The options will have a different impact on each local board area, depending on the current service charging mechanism relative to the proposed service change (Attachment A).

7. A memo was circulated to all local boards on 23 July 2021 (Attachment B) outlining initial conclusions reached through the analysis of evidence gathered to date. This was used as a basis for discussion with local boards at workshops throughout August 2021 to understand their views on the risks and impacts of the potential options within their respective areas.

8. This report seeks formal feedback from local boards, using the template in Attachment C as a guide, to inform the recommendation that staff will present to the Environment and Climate Change Committee on 14 October 2021.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) provide feedback on the kerbside refuse charging model policy review.

Horopaki

Context

9. The 2012 Waste Management and Minimisation Plan (WMMP) made provision to move all Auckland households towards a user-pays charging system for refuse collection, known in Auckland as pay-as-you-throw (PAYT). This transition to a consistent regional PAYT refuse service (weekly, changing to fortnightly over time) was confirmed in WMMP 2018.

10. The decision was based on:

· best evidence at the time that this was the most effective way to incentivise diversion from landfill and enable householders to reduce their waste costs

· the understanding that technology would be available to enable pay-per-lift charging through radio-frequency identification (RFID) chipped bins.

11. In legacy rates-funded areas, it was decided that the move to PAYT would take effect after the introduction of a food scraps collection service, to reduce the financial impact on households.

12. Since then, more information has become available about the effectiveness of PAYT, particularly in the context of the other complementary services that the council has rolled out, for example regionwide recycling and the pilot food scraps service, due to be rolled out regionwide from early 2023. Prior to making the change to PAYT, Waste Solutions is reviewing the evidence base for this shift.

13. In this review we are assessing several factors, including:

· the potential effects of each funding model on communities

· the potential waste minimisation impacts of each funding model

· the expected cost to implement each funding model taking into account the changing financial circumstances of both ratepayers and council.

14. To assist with this review, Waste Solutions commissioned independent consultants, Morrison Low, to examine the evidence currently available against the following aspects of the refuse collection service and its impact on the council, customers and the environment:

· waste minimisation

· cost effectiveness

· reputation

· technology

· household responsibility / accountability

· access / equity

· downstream impacts on the collections industry

· climate change

· amenity

· health and safety.

15. Evidence gathered so far is being assessed against three options:

· all areas PAYT

· keeping a hybrid model (currently 55 per cent rates-funded, 45 per cent PAYT)

· all areas rates-funded.

Tātaritanga me ngā tohutohu

Analysis and advice

16. Currently, 55 per cent of Auckland households (legacy Auckland City and Manukau City) are provided with a rates-funded refuse service, with the remaining 45 per cent (legacy Franklin, Waitākere, Papakura and North Shore City Council) on a PAYT service provided by either the council or a private operator. There is no council refuse collection service in legacy Rodney, but under current policy there is a commitment to provide a PAYT service in the future. See Attachment A for a breakdown of council refuse collection services by local board area.

17. Detailed analysis and advice were provided to local boards in a memo dated 23 July 2021 (Attachment B). This memo was marked confidential, but the need for confidentiality has now lapsed.

Conclusions on key issues

18. Aotearoa/New Zealand is unique in having side-by-side competition between private and council services in the residential refuse collection market. This impacts the way PAYT operates and introduces a number of challenges not experienced overseas.

19. Financial modelling currently indicates that PAYT is less cost-effective for the council than rates-funded solutions because of more complex systems, duplication of workloads by multiple suppliers and the council’s need to offer the service to properties across the entire region.

20. Evidence from overseas found only a very weak link between marginal pricing changes and change in refuse quantities. This is consistent with a 2021 examination of refuse tonnages, which found no clear evidence that PAYT areas of Auckland produce less refuse per capita than rates-funded areas.

21. The current price in Auckland does not appear to be a sufficient economic driver to motivate behaviour change in households.

22. International evidence indicates the greatest waste minimisation is achieved through providing easy access to services that divert waste away from landfill (such as the recycling and food scraps collection services), good community education programmes, and reduced access to refuse volume to encourage use of the diversion services.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. Enhancing access to diversion and resource recovery, along with optimising efficiencies around collecting refuse at the kerbside, presents opportunities to mitigate greenhouse gas emissions directly, for example through the reduction of vehicle movements and diversion of organic material from landfill, and indirectly by encouraging better resource use.

24. Therefore, considerations to take into account when assessing options include the opportunities to minimise both direct and immediate impacts on greenhouse gas emissions, for example:

· emissions can be mitigated where the council retains greater control over household behaviour and container size (larger customer base), to drive higher participation rates from households in the weekly food scraps service which is critical to reducing methane emissions from landfill

· emissions can be mitigated by choosing the option that will bring efficiencies to vehicle servicing routes. This includes reducing duplication of refuse collectors operating side-by-side in the same areas of Auckland.

25. The rates-funded option provides the opportunity to reduce total truck kilometres travelled from a sole supplier, the ability to specify the truck requirement through the procurement process and efficiencies in route design.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. This review is about the way in which council charges for domestic kerbside rubbish collections and so views have not been sought from the wider council family.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. Local boards provided feedback through the Waste Management and Minimisation Plan 2018 development process. All local boards supported the proposed WMMP. Only Devonport-Takapuna, Manurewa, Ōrākei and Papakura Local Boards expressed views on refuse charging mechanisms within their responses.

28. Staff provided a detailed memo to all local boards on 23 July 2021, outlining the early findings of the review, acknowledging that detailed works on costs and equity were still being completed.

29. Staff attended workshops with local boards between 29 July and 24 August 2021 to present on the key points of the review and seek views on the current refuse collection services. Informal feedback was noted during these workshops.

30. This report seeks formal feedback from the local board using the template provided in Attachment C to inform the recommendation to the Environment and Climate Change Committee on 14 October 2021.

Tauākī whakaaweawe Māori

Māori impact statement

31. Mana whenua and mataawaka were engaged in the development of the 2018 Waste Management and Minimisation Plan and identified priority actions for Māori.

32. The council partners with Para Kore ki Tāmaki – a Māori-developed and implemented programme that integrates mātauranga Māori and zero waste principles and practices to support marae, Māori organisations, Kura Kaupapa Māori and Kōhanga Reo to divert significant quantities of recycling and organic waste from landfill.

33. Staff outlined the purpose of the review and early findings to the Infrastructure and Environmental Services Mana Whenua Kaitiaki Regional Hui on 9 July 2021 and then at a Regional Projects Workshop on 20 July 2021. Members of the forum receiving the presentation raised concerns that poorer communities had fewer choices in relation to controlling their waste production. Staff acknowledged that this was recognised by Waste Solutions and that multiple approaches are needed, including advocacy to central government on phasing out hard-to-recycle plastics and the introduction of product stewardship schemes.

34. Staff are also working with specialist community facilitators Rākau Tautoko and Waste Solutions community partners to hold targeted focus groups with Māori and Pacific communities during August and September 2021 to seek their views on different refuse collection payment mechanisms. These views will inform the recommendation to Environment and Climate Change Committee on 14 October 2021.

Ngā ritenga ā-pūtea

Financial implications

35. In terms of cost-effectiveness, when comparing rates funded with PAYT models, the Morrison Low study concluded that the rates-funded option provides greater cost-effectiveness for the council than both the current hybrid model and the PAYT option due to economies of scale.

36. This was based on:

· cost: results of financial modelling commissioned by the council, using existing parameters and the weekly PAYT service, show that the cost of delivering a rates-funded service is similar, but costs the community significantly less overall when all service costs, including private collection costs, are included.

· cost sustainability: an estimated variation in cost per pickup based on the number of customers serviced by Auckland Council which shows that the cost of operating the council service increases sharply when the council is servicing less than 30 per cent of the community. At 30 per cent, it is approximately double the cost per pickup compared to 80 per cent.

37. Further analysis of costs is being carried out by council staff as part of this discovery phase.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. High level risks are outlined in Table 1. More detailed risks and mitigations will be examined as part of the development of options for Environment and Climate Change Committee throughout September.

Table 1: Kerbside refuse charging policy review high level risks and mitigations

Risk	Mitigation
The perception of unfairness in offering the same service/charge to all households: households that produce large amounts of waste are favoured under the rates-funded model, whereas households that produce less waste are favoured under the PAYT model.	Staff are investigating the cost of offering three different bin sizes (80l/120l/240l) under the rates-funded model to accommodate different households’ needs.
There is no agreement on which charging model works best for the whole of Auckland	Consideration of a hybrid model will be presented as part of the options analysis to Environment and Climate Change Committee on 14 October 2021.
The preferred option costs council more to deliver than the current hybrid option.	Detailed costs will be provided for all three options. These will be presented at workshops with elected members and local board chairs as part of the Annual Budget 2022/23 process. This will include analysis of the cost to the community and an estimate of the cost of failing to meet Auckland’s climate change goals.

Ngā koringa ā-muri

Next steps

39. Staff are currently engaging with elected members, local boards, industry and community groups, prior to developing options and recommendations to take to the Environment and Climate Change Committee for a decision on 14 October 2021.

40. Local board feedback received by 28 September will help inform the recommendation, and will be included within the report.

41. In addition to the above, the following studies are currently underway, or have recently concluded:

· radio-frequency identification (RFID) trial to show whether this service will be able to be operated at scale, with a sufficiently low error rate to be considered feasible in Auckland

· detailed analysis of costs of all options

· investigation of the social impacts of the three options.

42. The results of these studies will conclude the desk-based discovery phase and will inform the final evaluation of options by Morrison Low. This final report will help to inform the recommendation that will be presented to the Environment and Climate Change Committee on 14 October 2021.

43. If the Environment and Climate Change Committee decide to deviate from current Waste Management and Minimisation Plan policy by approving either the rates-funded or hybrid model option, the current proposal is to engage more widely on options through a special consultative procedure as part of the Annual Plan 2022/2023 process.

44. Local boards will be consulted on the preferred option, which will include a more detailed analysis of the timings of any changes to service, during that process.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Current refuse services and impact of options by local board area	137
b ⇩	Memo Kerbside Refuse Charging Review	139
c ⇩	Template for local board feedback – refuse charging	147

Ngā kaihaina

Signatories

Author

Sarah Le Claire - Waste Planning Manager

Authorisers

Parul Sood - Manager Waste Planning

Barry Potter - Director Infrastructure and Environmental Services

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

Louise Mason - GM Local Board Services

Papakura Local Board

22 September 2021

Public feedback on proposal to amend the Animal Management Bylaw 2015

File No.: CP2021/13391

Te take mō te pūrongo

Purpose of the report

1. To seek local board views on how the Bylaw Panel should address matters raised in public feedback to a proposal to amend Auckland Council’s bylaw and associated controls about animals before a final decision is made.

Whakarāpopototanga matua

Executive summary

2. To enable the local board to provide its views on how the Bylaw Panel should address matters raised in public feedback to a proposal to amend the Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Tiaki Kararehe / Auckland Council Animal Management Bylaw 2015 and associated controls, staff have prepared feedback summary and deliberation reports.

3. The proposal seeks to improve the current Bylaw and controls to better minimise animal-related risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places.

4. Council received responses from 189 people and organisations at the close of feedback on 16 July 2021. All feedback is summarised by proposal and other matters as following:

Topic	Description
Proposal 1	Require an approval to keep more than two standard beehives on urban premises with a land area of less than 2000 square metres (no approval currently required).
Proposal 2	Incorporate rules from another bylaw about the feeding of animals on private property.
Proposal 3	Update the definitions, structure, format and wording of the Bylaw and controls.
Other	Other bylaw-related matters raised in public feedback and other additional matters.

5. Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal, and if it wishes, present those views to the Panel. Taking this approach will assist the Panel and Governing Body to decide whether to adopt the proposal.

6. There is a reputational risk that the feedback from the local board area is from a limited group of people and does not reflect the views of the whole community. This report mitigates this risk by providing local boards with a summary of all public feedback.

7. The Bylaw Panel will consider all local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body on 29 October 2021. The Governing Body will make a final decision in November 2021.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) receive the public feedback on the proposal to amend Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Tiaki Kararehe 2015 / Auckland Council Animal Management Bylaw 2015 and associated controls in this agenda report.

b) provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal in recommendation (a) to assist the Bylaw Panel in its deliberations.

c) appoint one or more local board members to present the views in b) to the Bylaw Panel on 29 October 2021.

d) delegate authority to the local board chair to appoint replacement(s) to the persons in c) should an appointed member be unable to present to the Bylaw Panel on 29 October 2021.

Horopaki

Context

The Animal Management Bylaw enables council to regulate the keeping of animals

8. Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Tiaki Kararehe 2015 / the Auckland Council Animal Management Bylaw 2015 (Bylaw) and associated controls (controls) seek to minimise animal-related risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places.

9. The rules are enforced by the Licensing and Regulatory Compliance unit using a graduated compliance model (information, education and enforcement).

10. The Bylaw and controls are one part of a wider regulatory framework, including the:

· Animal Products Act 1999 and Animal Welfare Act 1999 for animal welfare

· Resource Management Act 1991 and Biosecurity Act 1993 to protect the environment

· Dog Control Act 1996 and Auckland Council Dog Management Bylaw 2019 for the care and control of dogs.

Council proposed amendments to improve the Bylaw for public feedback

11. On 27 May 2021, the Governing Body adopted a proposal to improve the Bylaw and controls for public consultation (Item 11, GB/2021/50).

12. The proposal arose from a statutory review of the Bylaw (see figure below).

13. The proposal seeks to better regulate the keeping of animals by:

· requiring an approval to keep more than two standard beehives on urban premises with a land area of less than 2000 square metres (no approval currently required)

· incorporating rules from another bylaw about the feeding of animals on private property

· updating the definitions, structure, format and wording of the Bylaw and controls to make them easier to read and understand.

14. The proposal was publicly notified for feedback from 8 June until 16 July 2021. During that period, council received feedback from 177 people and 12 organisations.

The local board has an opportunity to provide views on public feedback

15. The local board now has an opportunity to provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal before a final decision is made.

16. Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 29 October 2021.

17. The nature of the local board views are at the discretion of the local board but must remain within the scope of the proposal and public feedback. For example, the local board could:

· indicate support for matters raised in public feedback by people from the local board area

· recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the local board area

18. There was no public feedback from people identifying with the Papakura Local Board area.

19. Across Auckland 177 people and 12 organisations provided feedback to the proposal. There was majority support for Proposals Two and Three, and split support for Proposal One.

Support for Proposals across Auckland

Topic	Auckland-wide feedback
1: Require an approval to keep more than two standard beehives on urban premises with a land area of less than 2000 square metres (no approval currently required).	34 per cent support 6 per cent oppose (want more rules) 48 per cent oppose (want less rules) 10 per cent ‘other’ 2 per cent no response
2: Incorporate rules from another bylaw about the feeding of animals on private property.	62 per cent support 15 per cent oppose 12 per cent ‘other’ 11 per cent no response
3: Update the definitions, structure, format and wording of the Bylaw and controls.	64 per cent support 10 per cent opposed 15 per cent ‘other’ 11 per cent no response

20. Key themes from feedback from people across Auckland include that the proposal should:

· maintain current rules about beekeeping

· allow more hives than the currently proposed two

· consider the environmental impact of bees.

21. The full proposal can be viewed in the link. Attachment A of this report contains a draft Bylaw Panel deliberations report which includes a summary of all public feedback.

Staff recommend the local board provide its views on public feedback

22. Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback by resolution, and if it wishes, present those views to the Bylaw Panel on 29 October 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. There are no implications for climate change arising from decisions sought in this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. The proposal impacts council’s Licensing and Regulatory Compliance team who implement the Bylaw. The unit is aware of the impacts of the proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. The Bylaw is important to local boards as a topic of high community interest.

26. Local board views were sought on a draft proposal in March and April 2021. The draft was supported in full by 13 local boards and with suggested changes by seven local boards. One local board opposed the proposal for public consultation.

27. A summary of local board views and changes made to the proposal can be viewed in the link to the 11 May 2021 Regulatory Committee agenda (Attachment B to Item 11, page 101).

28. This report provides an opportunity for local boards to provide views on how the Bylaw Panel should address matters raised in public feedback to the proposal, before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

29. The Bylaw has significance to Māori as kaitiaki of Papatūānuku.The proposal supports the key direction of kaitiakitanga in the Independent Māori Statutory Board Māori Plan for Tāmaki Makaurau by minimising the misuse of council-controlled public places.

30. The proposed amended bylaw also supports the Independent Māori Statutory Board’s Schedule of Issues of Significance by clarifying how the Bylaw applies to Māori and papakāinga. For example, the proposal clarifies that limits on the ownership of animals in urban areas do not apply to papakāinga within the Māori Purpose Zone of the Auckland Council Unitary Plan.

31. Mana whenua and mataawaka were notified of the proposal and given the opportunity to provide feedback through face-to-face meetings, in writing, online and in-person.

32. The majority of people identifying as Māori who provided feedback support Proposals Two and Three (consistent with the overall public feedback). The majority of people identifying as Māori who provided feedback opposed Proposal One (consistent with the overall public feedback).

Ngā ritenga ā-pūtea

Financial implications

33. There are no financial implications arising from decisions sought in this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. The following risk has been identified:

If...	Then...	Mitigation
The feedback from the local board area is from a limited group of people.	The feedback may not reflect the views of the whole community.	This risk is mitigated by providing local boards with a summary of all public feedback.

Ngā koringa ā-muri

Next steps

35. On 29 October 2021 the Bylaw Panel will consider all formal local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body. The Governing Body will make a final decision in November 2021 (refer to the ‘Process to amend the Animal Management Bylaw 2015’ diagram in Context).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Bylaw Panel deliberations report	155

Ngā kaihaina

Signatories

Author

Saralee Gore - Policy Advisor

Breanna Hawthorne - Policy Analyst

Authorisers

Paul Wilson - Senior Policy Manager

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

Papakura Local Board

22 September 2021

Public feedback on proposal to make a new Public Trading Events and Filming Bylaw 2022

File No.: CP2021/13042

Te take mō te pūrongo

Purpose of the report

1. To seek local board views on how the Bylaw Panel should address matters raised in public feedback to the proposed new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui / Auckland Council Public Trading, Events and Filming Bylaw 2022, before a final decision is made.

Whakarāpopototanga matua

Executive summary

2. To enable the local board to provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal, staff have summarised the feedback and provided a structure for deliberations.

3. The proposal helps to minimise safety risks, nuisance and the misuse of council-controlled public places (for example footpaths, local parks and civic spaces) by continuing to regulate trading, events and filming activities.

4. Council received responses from 75 people and organisations at the close of feedback on 16 July 2021. All feedback is summarised into the following topics:

Topic	Description
Proposal 1	Continue to regulate trading, events and filming in a similar way to the current Bylaw.
Proposal 2	Clarify the need for rental micromobility devices to be approved under their own licence instead of a mobile shop licence as they currently are.
Proposal 3	Clarify which activities require an approval, don’t require an approval as long as certain conditions are met, and are not addressed in the Bylaw.
Proposal 4	Update the title, structure, format, definitions, and wording to ensure that a new bylaw is easier to read, understand and comply with.
Other	Other bylaw-related matters raised in public feedback and other additional matters.

5. Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal, and if it wishes, present those views to the Bylaw Panel. Taking this approach will assist the Panel and Governing Body to decide whether to adopt the proposal.

6. There is a reputational risk that feedback from the local board area is from a limited group of people and organisations, and does not reflect the views of the whole community. This report mitigates this risk by providing local boards with a summary of all public feedback.

7. The Bylaw Panel will consider all local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body on 20 October 2021. The Governing Body will make a final decision in November 2021.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) receive public feedback on the proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 in this agenda report.

b) provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal in recommendation (a) to assist the Bylaw Panel in its deliberations.

c) appoint one or more local board members to present the views in (b) to the Bylaw Panel on 19 October 2021.

d) delegate authority to the local board chair to appoint replacement(s) to the persons in (c) should an appointed member be unable to present to the Bylaw Panel on 19 October 2021.

Horopaki

Context

Bylaw regulates trading, events and filming in council-controlled public places

8. The current Auckland Council Trading and Events in Public Places Bylaw 2015 / Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Hokohoko, Whakahaerenga i ngā Wāhi Tūmatanui 2015 seeks to protect public safety, minimise nuisance and misuse of council-controlled public places caused by trading activities, events and filming.

9. The rules are enforced by the Licensing and Regulatory Compliance Unit using a graduated compliance model (information, education and enforcement).

10. The current Bylaw is one part of a wider regulatory framework that includes the:

· Reserves Act 1997, Resource Management Act 1991, Food Act 2014, Road User Rule 2004, Trespass Act 1980, Fair Trading Act 1986, Customer Guarantees Act 1993, Electricity (Safety) Regulations 2010 and Auckland Unitary Plan

· Auckland Council Public Safety and Nuisance Bylaw 2013, Signage Bylaw 2015, Alcohol Control Bylaw 2014 and Waste Management and Minimisitaion Bylaw 2019

· Auckland Transport Trading and Events in Public Places Bylaw 2015.

11. The current Bylaw will expire on 26 February 2022 and council must adopt a new bylaw before that date to avoid a regulatory gap.

Council proposed a new bylaw for public feedback

12. On 27 May 2021, the Governing Body adopted a proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui / Auckland Council Public Trading, Events and Filming Bylaw 2022 (Bylaw) for public consultation (GB/2021/51).

13. The proposal arose from a statutory review of the Auckland Council Trading and Events in Public Places Bylaw 2015 (see figure below).

14. The proposal helps to minimise safety risks, nuisance and the misuse of council-controlled public places (for example, in local parks, reserves and civic spaces) by:

· continuing to regulate trading, events and filming in a similar way to the current Bylaw

· clarifying the need for rental micromobility devices to be approved under their own licence instead of a mobile shop licence as they currently are

· clarifying which activities require an approval, don’t require an approval as long as certain conditions are met, and are not addressed in the Bylaw

· updating the title, structure, format, definitions, and wording to ensure that a new bylaw is easier to read, understand and comply with.

15. The proposal was publicly notified for feedback from 8 June until 16 July 2021. During that period, council received feedback from 59 people and 16 organisations. In addition, the ‘AK Have Your Say’ webpage received 525 hits.^{^[5]}

The local board has an opportunity to provide views on public feedback

16. The local board now has an opportunity to provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal before a final decision is made.

17. Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 19 October 2021.

18. The nature of the local board views are at the discretion of the local board but must remain within the scope of the proposal and public feedback. For example, the local board could:

· indicate support for matters raised in public feedback by people from the local board area

· recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the local board area

19. There was no public feedback from people identifying with the Papakura Local Board area.

20. Across Auckland 59 people and 16 organisations provided feedback to the proposal via online and email feedback. There was majority support for all Proposals.

Support for proposals across Auckland

Proposal	Total support from people across Auckland
1: Continue to regulate trading, events and filming in a similar way to the current Bylaw.	66 per cent (40/61 submitters)
2: Clarify the need for rental micromobility devices to be approved under their own licence instead of a mobile shop licence as they currently are.	74 per cent (46/62 submitters)
3: Clarify which activities require an approval, don’t require an approval as long as certain conditions are met, and are not addressed in the Bylaw.	75 per cent (44/59 submitters)
4: Update the title, structure, format, definitions, and wording to ensure that a new bylaw is easier to read, understand and comply with.	83 per cent (48/58 submitters)

22. Key themes from feedback from people across Auckland included:

· micromobility devices should be regulated to reduce safety risks

· the proposal sends a clear picture of what is or is not allowed

· for filming to be treated separately to events.

23. The full proposal can be viewed in the link. Attachment A of this report contains a draft Bylaw Panel deliberations report which includes a summary of all public feedback.

Staff recommend the local board provide its views on public feedback

24. Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback by resolution, and if it wishes, present those views to the Bylaw Panel on 19 October 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25. There are no implications for climate change arising from decisions sought in this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. The proposal impacts the operation of several council departments and council-controlled organisations. This includes Auckland Council’s Licensing and Regulatory Compliance Unit, Events in Regional Service Planning, Investment and Partnerships Unit, Alcohol Licensing and Environmental Health Unit, Auckland Unlimited (previously known as Auckland Tourism, Events and Economic Development), and Screen Auckland. These teams are aware of the impacts of the proposal and their implementation role.

27. The proposal may also impact the Auckland Transport Trading and Events in Public Places Bylaw 2015. Auckland Transport is aware of the proposal. Auckland Transport has also made council aware of Auckland Transport’s review of its bylaw.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. The proposed new bylaw impacts on local governance as it regulates trading, event and filming activities in council-controlled public places, for example local parks.

29. Local boards views were sought on a draft proposal in April 2021. The draft was supported in full by 13 local boards and with suggested changes by eight local boards.

30. A summary of local board views and changes made to the proposal can be viewed in the link to the 11 May 2021 Regulatory Committee agenda, page 191 (Attachment B to Item 12).

31. This report provides an opportunity to give local board views on how the Bylaw Panel should address matters raised in public feedback to the proposal, before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

32. Māori have strong bonds to the land as kaitiaki. The proposal supports the Independent Māori Statutory Board Plan for Tāmaki Makaurau by minimising the misuse of council-controlled public places and facilitating opportunities for Māori business owners.

33. The proposed rules for trading, events and filming in council-controlled public places apply to activities undertaken by Māori, particularly major or international events.

34. Mana whenua and mataawaka were notified of the proposal and given the opportunity to provide feedback through face-to-face meetings, in writing, online and in-person.

35. Those submitters who identified as Māori supported Proposals One, Three and Four which is consistent with the overall percentage of the Auckland-wide feedback. Comments included that the proposed regulation seems sensible and provides appropriate balance between mitigating risks and enabling businesses to operate. While the support for Proposal Two was split, submitters agreed that rental micromobility should remain regulated.

Ngā ritenga ā-pūtea

Financial implications

36. There are no financial implications arising from decisions sought in this report. Costs associated with the special consultative procedure will be met within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. The following risks have been identified:

If...	Then...	Mitigation
The feedback from the local board area is from a limited group of people and organisations.	The feedback may not reflect the views of the whole community.	This risk is mitigated by providing local boards with a summary of all public feedback.

Ngā koringa ā-muri

Next steps

38. On 20 October 2021, the Bylaw Panel will consider all formal local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body. The Governing Body will make a final decision in November 2021 (refer to the ‘Process to make the new Public Trading, Events and Filming Bylaw 2022’ diagram in Context).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Bylaw Panel Deliberations Report	189

Ngā kaihaina

Signatories

Authors

Magda Findlik - Principal Policy Analyst

Sam Bunge - Policy Advisor

Authorisers

Paul Wilson - Senior Policy Manager

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

Papakura Local Board

22 September 2021

Public feedback on proposal to amend the Water Supply and Wastewater Network Bylaw 2015

File No.: CP2021/13600

Te take mō te pūrongo

Purpose of the report

1. To seek local board views on how the Bylaw Panel should address matters raised in public feedback to the proposed amendments to the Te Kaunihera o Tāmaki Makaurau Ture ā Rohe Whakarato Wai me te Pae Kōtuitui Wai Para / Auckland Council Water Supply and Wastewater Network Bylaw 2015, before a final decision is made.

Whakarāpopototanga matua

Executive summary

3. The proposal helps to protect the water and water networks from damage misuse and interference and assist in the provision of reliable, safe and efficient water and wastewater services in Auckland.

4. Council received responses from 46 people and organisations at the close of feedback on 16 July 2021. All feedback is summarised into the following topics:

Topic	Description
Proposal 1	To further define the rules regarding unauthorised taking of water from the water supply network
Proposal 2	To further define the rules regarding unauthorised discharges to the wastewater network
Proposal 3	Clarification of linkages to other legislation, bylaws and other documentation
Other	Other bylaw-related matters raised in public feedback and other additional matters

5. Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal and, if it wishes, present those views to the Bylaw Panel. Taking this approach will assist the panel and Governing Body to decide whether to adopt the proposal.

6. There is a reputational risk that feedback from the local board area is from a limited group of people and organisations and does not reflect the views of the whole community. This report mitigates this risk by providing local boards with a summary of all public feedback.

7. The Bylaw Panel will consider all local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body on 5 November 2021. The Governing Body will make a final decision in November 2021.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) receive public feedback on the proposal to amend the Te Kaunihera o Tāmaki Makaurau Ture ā Rohe Whakarato Wai me te Pae Kōtuitui Wai Para / Auckland Council Water Supply and Wastewater Network Bylaw 2015 in this agenda report.

b) provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal in recommendation a) to assist the Bylaw Panel in its deliberations.

c) appoint one or more local board members to present the views in b) to the Bylaw Panel on 5 November 2021.

d) delegate authority to the local board chair to appoint replacement(s) to the persons in c) should an appointed member be unable to present to the Bylaw Panel on 5 November 2021.

Horopaki

Context

Bylaw protects the water supply and wastewater networks

8. The Governing Body adopted the Ture ā Rohe Whakarato Wai me te Pae Kōtuitui Wai Para 2015 / Water Supply and Wastewater Network Bylaw 2015 on 25 June 2015 (resolution number GB/2015/62). This Auckland Council bylaw is administered by Watercare Services Limited.

9. This bylaw seeks to protect the water supply and wastewater networks by:

· requiring authorisation from Watercare to connect to or disconnect from the water supply or wastewater network and enabling Watercare to refuse connections where there is insufficient network capacity

· ensuring appropriate standards for any new infrastructure under Watercare's control

· protecting the quality of the water supply and prohibiting illegal use from hydrants

· managing work near the water supply and wastewater network to protect it from damage

· allowing for restricting the water supply to maintain enough drinking water in the event of drought or other emergency

· managing inflows and illegal dumping of material into the wastewater network to avoid wastewater overflows.

10. The bylaw is one part of a wider regulatory framework. Issues related to access to private property are addressed under the Local Government Act 2002 while those related to the compliance with water quality are addressed under the Health Act 1956.

11. In addition, uniquely to Auckland, Watercare has a contractual relationship with its customers. This enables the bylaw to focus on matters relating to the impact of household and businesses’ behaviours on the public assets, while the customer contract addresses the rights and obligations for each customer’s water and wastewater connection.

Council proposed amendments to the bylaw for public feedback

12. On 25 February 2021, the Governing Body adopted a proposal to make amendments to the Water Supply and Wastewater Network Bylaw for public consultation (resolution number GB/2021/11).

13. The proposal arose from a statutory review of the Water and Wastewater Network Bylaw 2015 (see figure below).

14. The proposal helps to clarify and further define the rules in the bylaw by clarifying:

· the rules around the unauthorised taking of water from the water supply network

· the definitions around unauthorised discharges to the wastewater network

· linkages with other bylaws and documentation.

15. The proposal was publicly notified for feedback from 8 June until 16 July 2021. During that period, council received feedback from 43 people and three organisations. In addition, the ‘AK Have Your Say’ webpage received 396 hits.^{^[6]}

Process to amend Water Supply and Wastewater Network Bylaw 2015

Graphical user interface, text, application, chat or text message

Description automatically generated

The local board has an opportunity to provide views on public feedback

16. The local board now has an opportunity to provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal before a final decision is made.

17. Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 5 November 2021.

18. The nature of the local board views is at the discretion of the local board but must remain within the scope of the proposal and public feedback. For example, the local board could:

· indicate support for matters raised in public feedback by people from the local board area

· recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the local board area

19. No public feedback was received from the Hibiscus-Bays Local Board area. There was majority support for proposals 1, 2 and 3 from all people who provided feedback across the Auckland region, as outlined in the following table:

Support of proposal in the Auckland region

Topic	Total support from people across Auckland
1: To further define the rules regarding unauthorised taking of water from the network	70 per cent
2: To further define the rules regarding unauthorised discharges to the wastewater network	79 per cent
3: Clarification of linkages to other legislation, bylaws and documentation	76 per cent

21. The full proposal can be viewed in the link provided. Attachment A of this report contains a draft Bylaw Panel deliberations report which includes a summary of all public feedback.

Staff recommend the local board provide its views on public feedback

22. Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback by resolution and, if it wishes, present those views to the Bylaw Panel on 5 November 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. There are no implications for climate change arising from decisions sought in this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. The bylaw impacts the operations of many Watercare teams in charge of the operations and the planning of water sources and water and wastewater networks. It also impacts some Auckland Council teams involved in compliance and stormwater management. Relevant staff are aware of the impacts of the proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. Local board members were invited to give feedback on the bylaw in December 2019. This included an offer by staff to present workshops to interested local boards at their meetings.

26. Communication was received from one local board in relation to wastewater overflows, a matter unrelated to bylaw and already covered by the Resource Management Act 1991.

27. This low interest in the bylaw review is consistent with the Auckland Council’s classification of the bylaw as ‘low impact and low interest to local boards’ under the agreed principles and processes for Local Board Involvement in Regional Policy, Plans and Bylaws 2019.

28. An update on the findings and options stages were included in Watercare’s local board communications in June 2020.

29. This report provides an opportunity to give local board views on how the Bylaw Panel should address matters raised in public feedback to the proposal before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

30. The bylaw contributes to the Māori plan’s key directions and aspirations of Manaakitanga (Improve Quality of Life ‘Satisfaction with our environments and standard of living’) and Kaitiakitanga (Ensure Sustainable Futures ‘lntergenerational Reciprocity’) by ensuring the public water supply and wastewater network is future-proofed and not contaminated or damaged, which would be detrimental to the people and the natural environment.

31. Input by mana whenua was sought at a special hui of the Mana Whenua Kaitiaki Forum in January 2020. The main concerns related to environmental issues beyond the bylaw scope, such as archaeological sites and clarifications of asset ownership and responsibilities.

32. Staff sought input by mana whenua on the proposed options in June 2020. A meeting with the chairperson of the Mana Whenua Kaitiaki Forum confirmed his support for the direction taken and recommended a written update at the June 2020 forum to carry on the engagement.

33. Watercare staff presented an update of the bylaw review process to the Mana Whenua Kaitiaki Forum in mid-October 2020.

34. Those respondents who identified as Māori during the public consultation were all generally supportive of the three proposals.

Ngā ritenga ā-pūtea

Financial implications

35. There are no financial implications arising from decisions sought in this report. Costs associated with the special consultative procedure will be met within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. The following risks have been identified:

If...	Then...	Mitigation
The feedback from the local board area is from a limited group of people and organisations	The feedback may not reflect the views of the whole community	This risk is mitigated by providing local boards with a summary of all public feedback

Ngā koringa ā-muri

Next steps

37. On 5 November 2021, the Bylaw Panel will consider all formal local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body. The Governing Body will make a final decision in February 2022 (refer to the ‘Process to make the amend the Water and Wastewater Network Bylaw 2015’ diagram in the ‘Context’ section of this report).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Bylaw Panel Deliberations Report	241

Ngā kaihaina

Signatories

Author

Sharon Danks – Operations Delivery Manager - Watercare

Authorisers

Mark Bourne – Chief Operations Officer - Watercare

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

Louise Mason - GM Local Board Services

Papakura Local Board

22 September 2021

Addition to the 2019-2022 Papakura Local Board meeting schedule

File No.: CP2021/13612

Te take mō te pūrongo

Purpose of the report

1. To approve three meeting dates to be added to the 2019-2022 Papakura Local Board meeting schedule to accommodate the Annual Budget 2022/2023 timeframes.

Whakarāpopototanga matua

Executive summary

2. The Papakura Local Board adopted the 2019-2022 meeting schedule on Wednesday, 4 December 2019.

3. At that time, the specific times and dates for meetings for local board decision-making in relation to the local board agreement as part of the Annual Budget 2022/2023 were unknown.

4. The local board is being asked to approve three meeting dates as an addition to the Papakura Local Board meeting schedule so that the modified Annual Budget 2022/2023 timeframes can be met.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) approve the addition of three meeting dates to the 2019-2022 Papakura Local Board meeting schedule to accommodate the Annual Budget 2022/2023 timeframes as follows:

· Wednesday, 1 December 2021, 4.30pm

· Wednesday, 11 May 2022, 4.30pm

· Wednesday, 22 June 2022, 4.30pm.

Horopaki

Context

5. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6. In summary, adopting a meeting schedule helps meet the requirements of:

· Clause 19 Schedule 7 of the LGA on general provisions for meetings which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.

· Sections 46, 46(A) and 47 in Part 7 of the LGOIMA which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7. The Papakura Local Board adopted its 2019-2022 business meeting schedule at its business meeting on 22 September 2021.

8. The timeframes for local board decision-making in relation to the local board agreement, which is part of the Annual Budget 2022/2023, were unavailable when the meeting schedule was originally adopted.

9. The board is being asked to make decisions in early December 2021, and early May and mid-June 2022 to feed into the Annual Budget 2022/2023 process. These timeframes are outside the board’s normal meeting cycle.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The local board has two choices:

· option 1: add the meetings as additions to the meeting schedule

· option 2: add the meetings as extraordinary meetings.

11. For option 1, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the Annual Budget 2022/2023 timeframes change again or the information is not ready for the meeting, there would need to be an additional extraordinary meeting scheduled.

12. For option 2, only the specific Annual Budget 2022/2023 topic may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the Annual Budget 2022/2023 process could be considered at this meeting.

13. Since there is enough time to meet statutory requirements, staff recommend option 1 – approving these meetings as additions to the meeting schedule, as it allows more flexibility for the local board to consider a range of issues. This requires a decision of the local board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. This report requests the local board’s decision to schedule additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

17. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

18. There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. If the local board decides not to add this business meeting to their schedule, this will cause a delay to the Annual Budget 2022/2023 process which would result in the input of this local board not being able to be presented to the Governing Body for their consideration and inclusion in the budget.

Ngā koringa ā-muri

Next steps

20. Implement the processes associated with preparing for business meetings.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Renee Burgers - Lead Advisor Plans and Programmes

Authorisers

Louise Mason - GM Local Board Services

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

Papakura Local Board

22 September 2021

Papakura Local Board Governance Forward Work Calendar - September 2021

File No.: CP2021/13610

Te take mō te pūrongo

Purpose of the report

1. To present to the Papakura Local Board the three months Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2. The Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next three months. The Governance Forward Work Calendar for the Papakura Local Board is included in Attachment A of this report.

3. The calendar aims to support local boards’ governance role by:

i) ensuring advice on agendas and workshop material is driven by local board priorities

ii) clarifying what advice is required and when

iii) clarifying the rationale for reports.

4. The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a) note the Governance Forward Work Calendar.

Horopaki

Context

5. The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for Governing Body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. There are no new projects in the Governance Forward Work Calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities that have been previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes Governing Body policies and initiatives that call for a local board response.

7. This initiative is intended to support the board’s governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

i) Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii) Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

iii) Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

Governance role	Examples
Setting direction / priorities / budget	Capex projects, work programmes, annual plan
Local initiatives / specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, local board forums

9. Local board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Tātaritanga me ngā tohutohu

Analysis and advice

10. This report is an information report providing the governance forward work programme for the next three months.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11. The council is required to provide Governance Forward Work Calendar to the Papakura Local Board for their consideration.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

12. All local boards are being presented with a Governance Forward Work Calendar for their consideration.

Tauākī whakaaweawe Māori

Māori impact statement

13. The projects and processes referred to in the Governance Forward Work Calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea

Financial implications

14. There are no financial implications relating to this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

15. This report is a point in time of the Governance Forward Work Calendar. It is a living document and updated month to month. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri

Next steps

16. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Governance Forward Work Calendar - September 2021	301

Ngā kaihaina

Signatories

Author	Jebel Ali - Democracy Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

[1] Management of Council parking is not covered by the 2015 Parking Strategy, unless Council has specifically delegated management to AT.

[2] Statistics New Zealand, 22.9% (163,161) estimated in 2017

[3] Ministry of Social Development. Briefing to the Incoming Ministers, October 2014, p.31.

[4] A systems analysis conducted by Auckland Council’s Innovation Unit.

[5] ‘AK Have Your Say’ webpage ’hits’ comprised of 54 ‘engaged’ participants (people who completed the online survey), 134 ‘informed’ participants (people who downloaded a document, visited a FAQ page or multiple project pages, or completed the survey) and 337 ‘aware’ participants (people who visited at least one page).

[6] ‘AK Have Your Say’ webpage ’hits’ comprised of 43 ‘engaged’ participants (people who completed the online survey), 88 ‘informed’ participants (people who downloaded a document, visited a FAQ page or multiple project pages, or completed the survey) and 265 ‘aware’ participants (people who visited at least one page).

Chairperson	Brent Catchpole
Deputy Chairperson	Jan Robinson
Members	Felicity Auva'a
	George Hawkins
	Keven Mealamu
	Sue Smurthwaite

No.	Report Title	Item no.	Meeting Date	Governing Body Committee or Council Controlled Organisation or Forum or Local Board
1	Proposal to make a new Freedom Camping in Vehicles Bylaw	15	18 August 2021	Kaipātiki Local Board resolutions circulated to all local boards for their information

Author	Lee Manaia - Local Board Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura