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Strategic
Procurement Committee
28 September
2021
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Note: a roll-call was conducted that ascertained the following members
were in attendance at the commencement of the meeting: ü
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Cr Cathy Casey
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ü
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Deputy Mayor Cr Bill Cashmore
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ü
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Cr Alf Filipaina
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ü
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Cr Tracy Mulholland
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ü
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Cr Greg Sayers
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ü
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Cr John Watson
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ü
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IMSB Member Karen Wilson
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ü
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1 Apologies
2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Petitions
There were no petitions.
5 Public
Input
There was no
public input.
6 Local
Board Input
There was no local
board input.
7 Extraordinary
Business
There was no
extraordinary business.
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8
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Summary of Strategic Procurement Committee
information memoranda and briefings (including the forward work programme) -
28 September 2021
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Resolution
number STR/2021/38
MOVED by Cr C Casey, seconded by Cr J Watson:
That
the Strategic Procurement Committee:
a) note
the progress on the forward work programme appended as Attachment A of the
agenda report.
CARRIED
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9
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Procurement plan for the Materials Recovery
Facility services
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Resolution
number STR/2021/39
MOVED by Cr C Casey, seconded by Cr J Watson:
That
the Strategic Procurement Committee:
a) note
the information contained in this report, on the Materials Recovery Facility
services, enables transparency on the topic due for discussion in the public
excluded part of the meeting.
b) note
that the confidential report contains information that could prejudice the
council’s position in negotiations with suppliers.
CARRIED
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Note: Pursuant
to Standing Order 1.8.6, IMSB Member K Wilson requested that her dissenting
vote be recorded.
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10
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Renewal of the All of Government External
Recruitments Services supply panel agreement
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Resolution
number STR/2021/40
MOVED by Cr G Sayers, seconded by Deputy Mayor BC
Cashmore:
That
the Strategic Procurement Committee:
a) note
the information contained in this report, on the All of Government Agreement,
enables transparency on the topic due for discussion in the public excluded
part of the meeting.
b) note
that the confidential report contains information that could prejudice the
council’s position in negotiations with suppliers.
CARRIED
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11
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Procurement plan for Auckland Council's SAP
Software license and support agreement
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Resolution
number STR/2021/41
MOVED by Cr C Casey, seconded by Deputy Mayor BC
Cashmore:
That
the Strategic Procurement Committee:
a) note that the
information contained in this report regarding the Auckland Council SAP Software license and support
agreement enables transparency on the
topic due for discussion in the public excluded part of the meeting.
b) note
that the confidential report on this agenda regarding the SAP support and
maintenance contract contains information that could prejudice the
council’s position in future negotiations with SAP.
CARRIED
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12 Consideration
of Extraordinary Items
There was no consideration
of extraordinary items.
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13 Procedural
motion to exclude the public
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Resolution
number STR/2021/42
MOVED by Cr G Sayers, seconded by Deputy Mayor
BC Cashmore:
That the Strategic Procurement Committee:
a) exclude the public from
the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Procurement plan for the Materials Recovery Facility services
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
- The withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In
particular, the report contains information that could prejudice the
council's position with potential suppliers.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 CONFIDENTIAL:
Renewal of the All of Government External Recruitments Services supply panel
agreement
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains commercially sensitive information.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C3 CONFIDENTIAL:
Procurement plan for Auckland Council's SAP Software license and support
agreement
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains information that could prejudice council's
position with suppliers.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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11.20am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
12.50pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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CONFIDENTIAL: Procurement plan for the
Materials Recovery Facility services
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Resolution
number STR/2021/43
MOVED by Cr G Sayers, seconded by Cr C Casey:
That the Strategic Procurement
Committee:
c) confirm
that the resolutions and report remain confidential until reasons for
confidentiality no longer exist.
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C2
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CONFIDENTIAL: Renewal of the All of
Government External Recruitments Services supply panel agreement
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Resolution
number STR/2021/44
MOVED by Deputy Mayor BC Cashmore, seconded by Cr G
Sayers:
That the Strategic Procurement
Committee:
d) confirm
that the agenda report, attachments of the agenda report, and resolutions
will remain confidential until reasons for confidentiality no longer exist.
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C3
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CONFIDENTIAL: Procurement plan for Auckland
Council's SAP Software license and support agreement
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Resolution
number STR/2021/45
MOVED by Cr G Sayers, seconded by Deputy Mayor BC
Cashmore:
That the Strategic Procurement
Committee:
c) confirm
that the agenda report, attachments of the agenda report, and resolutions
will remain confidential until reasons for confidentiality
no longer exist.
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12.50pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Strategic Procurement Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
