Agenda of Waiheke Local Board - Wednesday, 22 September 2021

1 Welcome

Kua uru mai a hau kaha, a hau maia, a hau ora, a hau nui,

Ki runga, ki raro, ki roto, ki waho

Rire, rire hau…pai marire

Translation (non-literal) - Rama Ormsby

Let the winds bring us inspiration from beyond,

Invigorate us with determination and courage to achieve our aspirations for abundance and sustainability

Bring the calm, bring all things good, bring peace… good peace.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waiheke Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 25 August 2021, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waiheke Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Councillor's Update - September 2021	9

No.	Title	Page
a ⇩	Chairpersons report - September 2021	25
b ⇩	Letter to Ministers of Transport and Covid Response, Hon Woods and Hipkins	31

Waiheke Local Board

22 September 2021

Waiheke Local, Multiboard and Environmental Grants Round One 2021/2022 grant allocations

File No.: CP2021/13400

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund, or decline applications received for Waiheke Local Board for the Local, Multiboard and Environmental Grant Round One 2021/2022.

Whakarāpopototanga matua

Executive summary

2. The Waiheke Local Board adopted the Grants Programme 2021/2022 on 21 April 2021 (refer Attachment A). The document sets application guidelines for contestable grants submitted to the local board.

3. This report presents applications received in Waiheke Local Grant and Multiboard Round One 2021/2022 (refer Attachment B and C). Included in this report is also Waiheke Environmental Grant Round One 2021/2022 (refer attachment D).

4. The local board has set a total community grants budget of $89,601 for the 2021/2022 financial year. Sixteen applications were received for consideration by the Waiheke Local Board for the Local and Multiboard Grant Round One 2021/2022, requesting a total of $52,782.00.

5. The Environmental Grants Round One 2021/2022 received four applications requesting a total of $30,188.00.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) Agree to fund, part-fund or decline each application in the Waiheke Local Board for the Local and Multiboard Grant Round One 2021/2022 listed in the following table

b) Agree to fund, part-fund or decline each application in the Waiheke Local Board for the Environmental Grant Round One 2021/2022 listed in the table two

Table One: Local and Multiboard Grant Round One 2021/2022

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2218-101	Waiheke Budgeting Services Trust	Community	Towards countdown vouchers at the Waiheke Food Bank from 1 October 2021 to 1 March 2022	$4,000.00	Eligible
LG2218-102	The Artworks Theatre Incorporated	Arts and culture	Towards teaching fees at Artworks Theatre from 21 November 2021 to 5 December 2021	$1,400.00	Eligible
LG2218-103	Waiheke Youth Centre 1992	Sport and recreation	Towards venue hire for Waiheke Recreation Centre from 1 October 2021 to 1 October 2022.	$2,772.00	Eligible
LG2218-104	Waiheke Livingwaters AOG	Community	Towards facilitation costs, catering resources and venue hire of Livingwaters Church from 1 November 2021 to 31 March 2022	$2,500.00	Eligible
LG2218-105	Waiheke Hope Centre	Community	Towards transport and packaging at Surfdale from 1 November 2021 to 31 March 2022	$2,000.00	Eligible
LG2218-107	Onetangi Beach Races Inc	Events	Towards sound equipment, portaloos and waste stations at Onetangi Beach on 13 February 2022	$4,000.00	Eligible
LG2218-108	Waiheke Community Art Gallery	Arts and culture	Towards Waiheke art map design and advertising from 1 November 2021 to 31 October 2022	$4,000.00	Eligible
LG2218-110	Waiheke Island Community Cinema Trust	Arts and culture	Towards catering, band hire, security, lighting and sound systems at the Artworks Complex from 23 October 2021 to 30 October 2021	$4,000.00	Eligible
LG2218-111	Massy Sports Trust	Sport and recreation	Towards Waiheke touch tournament at Onetangi Sports Park on 12 February 2022	$3,000.00	Eligible
LG2218-113	Prayas Cultural Group of New Zealand Incorporation	Arts and culture	Towards lighting and advertising at Artworks Theatre from 7 October 2021 to 10 October 2021	$4,000.00	Eligible
LG2218-114	Mountains to Sea Conservation Trust	Community	Towards travel, paddleboard hire and facilitation at Enclosure Bay, Te Matuku Bay and Otata Island from 1 November 2021 to 30 April 2022	$4,000.00	Eligible
LG2218-115	Meta Collective MY YOGA LIMITED	Arts and culture	Towards venue hire, advertising, costuming, administration, video, lighting and sound costs at Artworks Theatre from 1 October 2021 to date (1 October(10) 2021)	$3,000.00	Eligible
LG2218-117	Waiheke Dirt Track Club	Events	Towards pyrotechnics, travel and accommodation at Waiheke Dirt Track Club 5 November 2021 to 6 November 2021	$4,000.00	Eligible
LG2218-118	Waiheke Island Toy Library Incorporated	Community	Towards toys for Waiheke Island Toy Library from 18 October 2021 to 15 November 2021	$3,110.00	Eligible
LG2218-119	Waiheke Community Housing Trust	Community	Towards installation of a driveway at 82 Waiheke Road from 11 October 2021	$4,000.00	Eligible
MB2022-139	Habitat for Humanity Northern Region Limited	Community	Towards the "Winter Warmer and Healthy Home Intervention Programme" including volunteer costs, items for the packs and co-ordination costs.	$3,000.00	Eligible
Total				$67,782.00

Table One: Environmental Grant Round One 2021/2022

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
WE212203	Kaitiaki of Newton Reserve Charitable Trust	Environment	Pest plant control and planting	$7,438.00	Eligible
WE212204	Omiha Welfare and Recreation Society	Environment	Monitoring and group administration costs only	$3,000.00	Eligible
WE212206	Waiheke Resources Trust	Environment	Towards costs of a Māori advisor for the waterways project and costs associated with a youth event specifically to engage with the rangatahi	$9,750.00	Eligible
WE212207	Waiheke Marine Project under the umbrella of the Hauraki Gulf Conservation Trust	Environment	Towards wānanga, coordinator costs, funding for action, consultation fees, food costs and communication	$10,000.00	Eligible
Total				$30,188.00

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities, and services that benefit Aucklanders and contribute to the vision of being a world-class city.

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements

9. The Waiheke Local Board adopted their grants the Grants Programme 2021/2022 on 21 April 2021 and will operate three quick response, two local grants and two environmental rounds for this financial year

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

11. The local board has set a total community grants budget of $89,601 for the 2021/2022 financial year and an environmental grants budget of $30,000 for the 2021/2022 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Local board grants can contribute to climate action through support of projects that address food production and food waste, support alternative transport methods, support community energy efficiency education and behaviour change, build community resilience, and support tree planting.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. According to the main focus of the application, each one has received input from a subject matter expert from the relevant department. The main focuses are identified as arts, community, events, sport and recreation, environment or heritage.

15. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. Local boards are responsible for the decision-making and allocation of local board community grants. The Waiheke Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme

17. The board is requested to note that section 48 of the Community Grants Policy states; ‘we will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time’.

Tauākī whakaaweawe Māori

Māori impact statement

18. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes

19. Ten applicants applying have indicated that their project targets Māori or Māori outcomes. 3 applicants applying to Waiheke Environmental Grant round one indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

20. The allocation of grants to community groups is within the adopted Long-term Plan 2018-2028 and local board agreements.

21. This report presents applications received in Waiheke Local Grant and Multiboard Round One 2021/2022 (refer Attachment B and C). Included in this report is also Waiheke Environmental Grant Round One 2021/2022 (refer attachment D).

22. The local board has set a total community grants budget of $89,601 for the 2021/2022 financial year. Sixteen applications were received for consideration by the Waiheke Local Board for the Local and Multiboard Grant Round One 2021/2022, requesting a total of $52,782.00.

23. The local board has set a total environmental grants budget of $30,000 for the 2021/2022 financial year. Four applications were received for consideration by the Waiheke Local Board for Environmental Grant Round One 2021/2022, requesting a total of $30,188.00

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

25. Following the Waiheke Local Board allocating funding for round one of the grants, the grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Waiheke Local Board Programme 2021/2022	43
b ⇩	Waiheke Local Grant Round One 2021/2022 grants applications	47
c ⇩	Waiheke Multiboard Grants Round One 2021/2022 grants application	97
d ⇩	Waiheke Environmental Grants Round One 2021/2022 grant applications	103

Ngā kaihaina

Signatories

Author

James Boyd - Grants Advisor

Authorisers

Rhonwen Heath - Head of Rates Valuations & Data Mgmt

Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards

Waiheke Local Board

22 September 2021

Auckland Transport Report - September 2021

File No.: CP2021/13498

Te take mō te pūrongo

Purpose of the report

1. To provide an update to the Waiheke Local Board on transport related matters in their area.

Whakarāpopototanga matua

Executive summary

This report covers:

2. A general summary of operational projects and activities of interest to the board.

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) receive the Auckland Transport September 2021 update report

Horopaki

Context

3. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. We report monthly to local boards, as set out in our Local Board Engagement Plan. This reporting commitment acknowledges the important engagement role local boards play within the governance of Auckland on behalf of their local communities.

4. This report updates the Waiheke Local Board on Auckland Transport (“AT”) projects and operations in the local board area.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Transport Capital Fund (LBTCF)

5. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme.

6. The current amount of funding proposed in the Regional Land Transport Plan is $400,000 per annum.

7. The unspent budget of $71,493.50 from 2020/2021 can be carried forward for the board to allocate as they see fit providing a total fund available for 2021/2022 of $471,493.50. Auckland Transport will work with the local board to discuss and advise on the best use of the budget.

Community Safety Fund (CSF)

8. The CSF is a capital budget established by Auckland Transport for use by local boards to fund local road safety initiatives. The purpose of this fund is to allow elected members to address long-standing local road safety issues that are not regional priorities and are therefore not being addressed by the Auckland Transport programme.

9. The CSF is funded from Auckland Transport’s safety budget, and funding for the design and construction for the Causeway project has been confirmed for 2021/2022.

Update on Auckland Transport operations:

10. The table below has a general summary of projects and activities of interest to the local board with their status. Please note that:

· All timings are indicative and are subject to change.

· Due to the Alert Level 4 lockdown period in place since 18 August, this report is reduced in content to include only operational items where there has been any activity or change since the 25 August local board business meeting.

· The Waiheke Operations Manager will update the local board in the event of any amendments or changes to the summaries provided for below.

Activity	Update
EV chargers	Approved - parking resolution for the installation of EV charging facilities at 107 Donald Bruce Rd., Surfdale (Kennedy Point upper carpark). AT Property are currently formalising the lease arrangement for this site with Vector Ltd. AT is waiting on legal advice regarding other on-street applications at 26 Anzac Rd, Orapiu, and 1 Third Ave, Onetangi.
Wharves	Matiatia Wharf (main) Monitoring and interim maintenance – weekly maintenance checks and engineer assessment every four weeks throughout all alert levels. Replacement infrastructure is being manufactured off site during lockdown. Pontoon fabrication being undertaken in Whangarei. Gangway fabrication to commence shortly in West Auckland once materials arrive. Phase one - to replace the old gangways, pontoon and hydraulic lifting system at the southern (main) berth. Works are provisionally planned to commence in November 2021 with completion in early 2022. Timing is dependent on availability of materials. Final construction dates to be confirmed. Phase two – to replace the northern berth. Expected to take place within 12-18 months. Options for use of the Old Wharf are also being prepared for the period when the main berth is out of commission during construction. These include the operational requirements, HOP machine location, shelter options, pedestrian flow, terminal businesses and overall user experience.
Road Maintenance	Alert Level 4 permitted activities The following activities are considered to be essential road maintenance activities during the Level 4 lock down period: 1. Responding to incidents and emergencies such as road crashes, fallen tree branches, spillages, slips, flooding etc including the provision of temporary traffic management as required. 2. Repair of critical pavement defects such as potholes, shoving, edge break which pose a safety risk. 3. Removal of detritus from the road carriageway where it poses a safety risk. 4. Repair and replacement of regulatory signs (such as Stop and Give Way signs) and permanent warning signage. 5. Maintenance of road delineation such as line markings, intersection markings, edge marker posts where an immediate safety risk exists (approved on a case by case basis). 6. Channel and intersection sweeping to remove detritus that poses an immediate safety risk or may block critical catch pit grates. 7. Culvert and surface water channel maintenance to address situations where the holding of water becomes a threat to safety, property or the environment. 8. Clearing of critical catch pit grates where flooding poses a risk to the public and/or property. 9. Repair of damage to barriers, rails etc, where the damage poses a risk to safety. 10. Vegetation management required to maintain sight lines. 11. Routine maintenance of unsealed roads including grading, re-metalling, watering, etc. 12. Monitoring and care of partially completed works which have been made safe until the work can recommence. 13. Maintenance of existing temporary traffic management including site inspections in accordance with CoPTTM requirements. 14. Monitoring and inspecting the network to identify and make safe any defects identified that compromise the safety of the network. 15. Provision of temporary traffic management for Covid-19 border check points. · Such other activities identified as necessary to maintain the safety and/or resilience of the network.
Metro Ferry Services	Ferry Services Patronage in the first half of the month continued to bounce back, but the revision to an Alert Level 4 status from Wednesday 18 August had a significant impact on patronage for the remainder of the month. Average patronage a day has been approximately 250 a day during Alert Level 4 on passenger services, daily vehicular ferry patronage under AL4 is not currently available. It should be noted that Auckland was operating under an Alert Level 3 from 12 August to 30 August 2020, and Alert Level 2 on 31 August 2020.

Update on Auckland Transport operations:

11. This list is initially an update on the projects outlined in the “Waiheke 10 Year Transport Plan: Project Lists draft for consultation June 2019”.

12. Due to the Alert Level 4 lockdown period in place since 18 August, this report is reduced in content to include only those projects where there has been any activity or change since the 25 August local board business meeting.

13. The Waiheke Operations Manager will update the local board in the event of any amendments or changes to the summaries provided for below.

Activity

Summary

Update

Te Huruhi School

New pedestrian crossing outside Te Huruhi School, Donald Bruce Rd.

The proposal is for a new pedestrian crossing to be constructed outside the school.

Following meetings with the local school revised consultation undertaken with various AT internal stakeholders.

The feedback is currently being consolidated for summary, and the revised scheme plan will be submitted to the Board for their information and feedback.

Community Safety Fund

Project

Approved funding

Update

The Causeway – from Shelley Beach Rd to the Boating Club

Community Safety Fund (CSF)

A resource consent is required for

(a) tree/vegetation pruning/removal,

(b) Working within the marine coastal area.

Depending on the outcome from the resource consent phase construction could begin in the new year.

Response to resolutions

Outstanding AT responses to local board requests or queries

14. WHK/2020/10. Provide clarity around Auckland Transport’s position on managing apparent anti-completive practices at Matiatia (and Downtown) ferry terminals, and surrounds.

Report due to Local Board in September 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15. Auckland Transport engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

16. Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. The impact of the information in this report is confined to Auckland Transport and does not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. The proposed decision of receiving the report has no local, sub-regional or regional impacts.

Tauākī whakaaweawe Māori

Māori impact statement

19. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

20. There are no financial implications of receiving this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21. The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for all their projects.

Ngā koringa ā-muri

Next steps

22. Auckland Transport will provide another update report to the local board at a future business meeting.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Richard La Ville – Operations Manager – Waiheke and Gulf Islands Airfields – Auckland Transport

Authorisers

John Strawbridge – Group Manager Parking Services and Compliance – Auckland Transport

Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards

Waiheke Local Board

22 September 2021

Tāmaki Tauawhi Kaumātua - Age-friendly Auckland Action Plan

File No.: CP2021/13524

Te take mō te pūrongo

Purpose of the report

1. To seek support for the draft Tāmaki Tauawhi Kaumātua - Age-friendly Auckland Action Plan.

Whakarāpopototanga matua

Executive summary

2. The number and diversity of older Aucklanders is growing, and this creates challenges and opportunities for improving the age-friendliness of our environment, infrastructure, and services now and in the future.

3. Older people experience barriers to participation across all areas of life.

4. The draft Tāmaki Tauawhi Kaumātua Action Plan (Action Plan) is our commitment to supporting older Aucklanders to participate fully in their communities.

5. It is a region-wide, cross-sector plan that commits the council, council-controlled organisations (CCOs) and sector partners to improve outcomes for older Aucklanders through the delivery of tangible and meaningful short, medium and long-term actions.

6. To develop the Action Plan, staff listened to over 3,000 Aucklanders who shared their thoughts on what is needed to improve the age-friendliness of Tāmaki Makaurau / Auckland.

7. Engagement with kaumātua and whānau to hear what is important to Māori led to the development of our unique Age-Friendly Tāmaki Makaurau Framework. The Framework combines the WHO domains with Te Ao Māori concepts and reflects the bicultural identity of Aotearoa and the diversity of Tāmaki Makaurau.

8. Many activities within the plan will benefit people of all ages and what we do now to improve older Aucklander’s accessibility and quality of life will also benefit future generations.

9. The Action Plan is constrained by actions needing to be delivered within existing resources, or as and when new funding can be secured. Greater or quicker impact could be possible in the future if budget is not such a limitation.

10. By working together council and cross-sector partners can, however, leverage resources to achieve greater collective impact and prioritise efforts to where it is needed most.

11. Over time the plan will help create an age-friendly lens that becomes embedded in the way council and partners design and deliver services and infrastructure. This will result in ongoing and incremental change that makes a tangible impact on the lives of older people.

12. Community engagement on the draft Action Plan is underway and will be completed in September 2021.

13. The final Action Plan will be reported to the Parks, Arts, Community and Events Committee for adoption in November 2021.

14. The adopted Action Plan will enable Tāmaki Makaurau / Auckland to join the World Health Organisation’s (WHO) Global Network of Age-friendly Cities and Communities.

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) support the draft Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan.

Horopaki

Context

15. Auckland Council has a strong interest in the wellbeing of older people, because:

· Tāmaki Makaurau / Auckland is home to New Zealand’s largest population of older people^{^[1]} - this number will more than double between 2018 and 2043

· of the current 65+ population, most are well-placed but some face hardship and this will increase^{^[2]}

· diversity in life stage, needs and abilities, culture, language, living situation and financial stability affect how older people contribute and participate in the community.

16. In view of this, in July 2018 Auckland Council’s Environment and Community Committee resolved to become an Age-friendly City and seek membership to the World Health Organisation’s Global Network of Age-friendly Cities and Communities (ENV/2018/88).

17. The network includes cities that are committed to supporting each other and creating inclusive and accessible environments for all people to enjoy. It identifies eight interconnected domains of urban life that contribute to improving the wellbeing and participation of older people.

18. To obtain membership to the network, council has led a process to develop a region-wide cross-sector Action Plan that will deliver over 80 actions to improve the age-friendliness of Tāmaki Makaurau / Auckland.

19. To develop the Action Plan, staff listened to over 3,000 Aucklanders who shared their thoughts on what is needed to improve the age-friendliness of Tāmaki Makaurau / Auckland.

20. The Action Plan has been created to ensure infrastructure, activities and services are developed or adapted to respond to the diverse needs of Auckland’s growing and increasingly more diverse ageing population.

Tātaritanga me ngā tohutohu

Analysis and advice

The problem/opportunity

21. Tāmaki Makaurau / Auckland’s older population is growing faster than any other age-group and faces challenges and barriers to participation across all areas of life.

22. Our older people are taonga, and deserve to live full, meaningful lives where they can participate and are valued for the contribution they make to our communities.

Our services and infrastructure need to respond and adapt to older peoples’ diverse needs

23. Tāmaki Makaurau / Auckland’s growing and increasingly diverse ageing population means we need short-term as well as longer-term, system-level solutions to ensure older people can actively participate in their communities now and in the future.

24. The burden on the environment, infrastructure and on services such as healthcare will expand exponentially as the older population grows to a projected 432,800 Aucklanders by 2043. To enable older people to live active and full lives in Tāmaki Makaurau, we need to ensure infrastructure, activities and services are developed or adapted to respond to their diverse needs.

Older Aucklanders told us they face challenges related to accessibility across all areas including public space, buildings, transport, and housing options

25. Older people told us they need:

Older Aucklanders can find it difficult to access information and to keep up to date with technology

26. Older people told us they need:

Older people can feel invisible, disconnected, and discouraged from taking an active role in their community

27. Older people told us they need:

Our response to the problem/opportunity

28. The development of Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan (Attachment A).

29. This is a cross-sector action plan that responds to the diverse needs and aspirations of older Aucklanders to improve their wellbeing and quality of life; and to make Tāmaki Makaurau / Auckland a more age-friendly region.

Strengths

A cross-sector action plan will deliver collective impact in an innovative, sustainable, and equitable way

30. Auckland Council has worked with a range of organisations and communities who are active in advancing the wellbeing of older Aucklanders including:

· nineteen organisations with different specialities, such as health, recreation, and housing

· regional and local organisations, ensuring a breadth of reach across communities.

31. Together we identified and developed actions that will address the challenges and opportunities raised by older Aucklanders. This approach:

· enables collaboration between the council, aged-sector organisations, and communities

· creates opportunities to leverage resources and deliver greater collective impact over time.

· develops an action platform for organisations to build upon

· encourages interest and participation from other organisations to be part of delivery

· recognises that improving the age-friendliness of Tāmaki Makaurau / Auckland relies on many different groups and agencies playing their part

· ensures the delivery of actions that have impact for older Aucklanders of all ethnicities, abilities, and beliefs.

32. It is anticipated that having a shared vision for an age-friendly Tāmaki Makaurau will continue to build momentum within the organisations who are responsible for delivering actions.

33. The intent is that over time an age-friendly lens will become embedded in the way council and partners design and develop services and infrastructure across the region.

34. The result of this will be ongoing action and incremental change that makes a tangible impact on the lives of older people.

The Action Plan includes a mixture of over 80 new and existing actions

35. Impact will be delivered through a mix of short, medium, and long-term actions. They are spread across all ten domains, but not equally.

36. Some domains have more actions than others, for example the Housing Domain has fewer actions than the Respect and Social Inclusion Domain. This is because some things, such as refurbishing Haumaru Housing units take time and money to implement whereas supporting community-led social activities can use existing resource or may build upon activities that are already happening.

37. Council’s actions are primarily focused in the areas where most council services are provided. These are:

· Te Taiao; council maintains outdoor spaces and facilities for the community,

· Respect and Social Inclusion; council hosts region-wide and local community events and activities that foster belonging and inclusion for diverse Aucklanders, and

· Communication and Information; council informs communities about what is happening and offers support through libraries and community centres.

It has a unique Age-Friendly Tāmaki Makaurau Framework to reflect our bicultural foundations

38. Staff developed the Age-friendly Tāmaki Makaurau Framework in response to feedback from kaumātua.

39. The framework provides a holistic way to frame the plan that integrates the WHO domains with Te Whare Tapa Whā- a Māori wellbeing framework - and Te Ao Māori values.

40. It includes two additional domains and expanded another:

· Culture and Diversity and Kaumātua and Kuia domains were added to reflect Tāmaki Makaurau / Auckland’s diversity and bicultural foundations

· The WHO Domain of Outdoor Spaces and Buildings was expanded to become Te Taiao, representing the natural and built environment.

41. The framework is unique to Tāmaki Makaurau. It ensures the actions within the plan are meaningful, achievable, and impactful for older Aucklanders.

42. The framework will continue to be used to guide how we collectively improve and evaluate the age-friendliness of Tāmaki Makaurau / Auckland.

The Action Plan will have a wider community and intergenerational impact

43. The actions within the plan will benefit older people and others in the community now and, in the future. For example, ensuring all buses are accessible will benefit small tamariki (children) and disabled community members.

44. Many activities within the plan benefit people of all ages and stages and what we do now to improve older Aucklander’s accessibility and quality of life will also benefit future generations.

Constraints and limitations

It will take time to see the full, long-term impacts of the Action Plan

45. The Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan will deliver impact but that will happen over time.

46. Some actions are small and local and will not have significant or regional impact. However, there is opportunity for these local activities to be expanded as the age-friendly vision and plan gains traction.

47. Some actions will be delivered immediately or are in progress, others will take time. For instance, making roads, buildings and parks more accessible will be achieved over time, subject to the roll-out of relevant capital works and renewal programmes.

Council, CCOs and partner organisations are constrained by the financial impact of COVID-19 and operating within existing budget and resources

48. The Action Plan has been developed on the basis that everyone is operating in a constrained financial environment and actions will be delivered within existing resources.

49. The current assumption is that:

· no additional budget will be available

· where new funding is required, it will need to be reprioritised from elsewhere, secured through grants, or considered through budget-setting processes.

50. Consequently, the first one to five years of the action plan focus on existing or new actions that are easier and more affordable to carry out within existing budgets.

51. There is potential for this to change as the Action Plan evolves and if more funding becomes available in the medium to long term (5-10 years).

Success relies on cooperation, ongoing commitment, and resources to support collaboration

52. The Action Plan relies on the dedication and commitment of council and partner organisations working together to improve the age-friendliness of Tāmaki Makaurau / Auckland:

· many of the partner organisations are community-led with limited capacity and dependant on ongoing public funding

· larger entities and agencies (including government and council departments) may have competing priorities

· success is dependent on all parties continuing to prioritise age-friendly outcomes and delivering the actions they have developed.

53. Resources will also be needed to support sector collaboration. It will take time and effort to facilitate organisations working together and supporting each other to build an age-friendly Tāmaki Makaurau.

54. As part of council’s commitment to the plan, council staff will play a key backbone role in keeping the Action Plan alive, bringing partners together, and monitoring implementation and impact.

Community views

55. Staff undertook extensive community engagement in 2019-2020 to ensure the voices of diverse older Aucklanders were at heart of the plan. We developed surveys, held workshops across the region, hui with kaumātua and had one-on-one interviews with rainbow community members.

56. Targeted engagement was facilitated by Age Concern, Toa Pacific, New Zealand Indian Senior Citizens Association, Hindu Elders Foundation Inc and The Selwyn Foundation to ensure we heard the diverse voices of older Aucklanders.

57. Over 3,000 people shared their vision for an Age-friendly Auckland and told council what actions they think will support older people to live full, active and healthy lives.

Tauākī whakaaweawe āhuarangi

Climate impact statement

58. During our engagement we heard, particularly from kaumātua, that environmental wellbeing was missing from the WHO framework. The wellbeing of the natural environment is important to our own wellbeing, and we have a role in looking after our environment in all its forms.

59. In response, we have expanded the existing WHO Domain Outdoor Spaces and Buildings to include Te Taiao (the natural environment), to recognise that the environment’s wellbeing and our own are connected.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

60. This Action Plan includes actions developed with CCOs including Auckland Transport.

61. The Seniors Advisory Panel acted as kaitiaki throughout the process, providing advice, guidance and feedback and contributing to workshops and action planning sessions.

62. The Seniors Advisory Panel will continue to provide support and guidance on the Action Plan as it is delivered.

63. Auckland Council, Seniors Advisory Panel and CCOs are aware of the impacts of the Action Plan and their role in implementation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

64. Local boards have a strong interest in the wellbeing of older people. All local boards have outcomes that foster social inclusion and participation among their residents, and many have age-friendly specific goals and actions.

65. Community engagement was held at locations across the region in 2019-2020, from Warkworth to Pukekohe.

66. Two reports were produced on the findings, the Community Engagement Findings Report and the Age-friendly Tāmaki Makaurau Report.^{^[3]} These were shared with elected members, stakeholders, and the community. These reports were also published on the council Age-friendly website.

67. Staff attended local board workshops in August and September 2021 to share the draft Action Plan.

Tauākī whakaaweawe Māori

Māori impact statement

68. The Action Plan is relevant to Māori as tangata whenua and kaitiaki of the sky, land and sea and supports the Māori Identity and Wellbeing outcome within the Auckland Plan 2050

69. In the 2018 Census older Māori made up over four per cent of the Tāmaki Makaurau / Auckland over-65 population.

70. Older Māori have lower levels of equity, income and rely heavily on superannuation. Actions that are focused on kaumātua delivered by Māori organisations and others will make a positive impact on wellbeing.

71. The involvement of kaumātua, whānau and organisations has been influential on the design of the Framework, work on implementation; and ensuring this is a living document.

Engagement to better understand the needs of kaumātua and Te Ao Māori

72. To ensure the Action Plan is relevant and effective for kaumātua, mana whenua and mataawaka were invited to a dedicated hui in February 2020. The hui was organised in partnership with Te Kōtahi a Tāmaki and hosted at Manurewa Marae.

Recognition of tangata whenua, hauora Māori concepts and Te Tiriti o Waitangi are important to kaumātua

73. Kaumātua also told us:

· Importance of building and marae accessibility – safety of our kaumātua

· Utilising marae more e.g., events, programmes, line dancing, tai chi, learning Te Reo

· Age-appropriate housing design

· More disability parking

· More Te Reo visible everywhere

· Environmental recognition – care for Papatūānuku and te taiao incorporated into plan

· Sport and recreation options available for older people and open areas for activities

· Affordable digital communication.

74. Te ao Māori values from the Independent Māori Statutory Board’s (IMSB) Māori Plan for Tāmaki Makaurau are also imbedded in the Framework:

· Whanaungatanga (Develop Vibrant Communities), in relation to the different opportunities to engage and participate in their own and other cultures.

· Rangatiratanga (Enhance Leadership and Participation), in relation to the activities under Respect and Social Inclusion.

· Manaakitanga (Improve Quality of Life), in relation to the Action Plan’s outcome of improving the hauora of older Aucklanders.

· Wairuatanga (promoting distinctive identity), in relation to valuing and protecting Māori heritage and Taonga Māori.

· Kaitiakitanga (ensuring sustainable futures), in relation to protecting Te Taiao now and in the future.

75. These values underpin the way people and organisations will work together to deliver this plan with, and for, our communities.

76. The Action Plan supports the IMSB’s Schedule of Issues of Significance 2021 by addressing social, cultural, environmental and wellbeing for Māori in Tāmaki Makaurau.

77. The Age-friendly Tāmaki Makaurau Framework incorporates the WHO framework, Te Whare Tapa Whā and te ao Māori. The unique Framework contributes to the awareness, education and understanding of Māori perspectives.

78. Mana whenua and mataawaka will have an opportunity to provide further feedback during public engagement on the Action Plan.

Ngā ritenga ā-pūtea

Financial implications

79. The Action Plan has been designed to be delivered within the existing budgets and resources of council, CCOs and sector partners.

80. Where additional investment is desired by Auckland Council to implement new or joint actions this will need be considered through Long-term Plan or Annual Plan processes.

81. There are no financial implications to the local board for any decisions to support the Action Plan.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Risk	Mitigation
Adoption of a new plan may create expectations that there will be additional budget to support age-friendly outputs.	All public-facing communications and guidance about the new plan will reference that actions will be funded from existing budgets. Where new funding is required, this will be sought through grants and processes such as the long-term plan.

Ngā koringa ā-muri

Next steps

82. Public engagement for the Action Plan is expected to be completed by the end of September 2021.

83. A summary of all feedback, including from local boards, and a final Action Plan will be reported for adoption by the Parks, Arts, Community and Events Committee in November 2021.

84. Following adoption of the Action Plan, staff will seek membership to the WHO network.

85. An annual progress report will provide details on the impact and success of our actions. This will include an update on the delivery of actions against the identified measures of success, high-level wellbeing indicators and examples of good and promising practice. This will be presented to the Governing Body, the WHO and shared with all organisations supporting delivery.

86. The Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan will be reviewed every five years.

87. Baseline research was carried out in 2017 - The Older Aucklanders: A Quality of Life Status Report. The research is across the domains that contribute to quality of life and wellbeing. This research is being conducted this year and will be carried out every five years to help monitor progress and guide the development of future actions.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Tāmaki Tauawhi Kaumātua - Age-Friendly Tāmaki Makaurau (draft)	131

Ngā kaihaina

Signatories

Author

Cleo Matthews - Policy Analyst

Authorisers

Kataraina Maki – General Manager - Community & Social Policy

Louise Mason – General Manager - Local Board Services

Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards

Waiheke Local Board

22 September 2021

Amendment to Customer and Community Services work programme 2021/2022 - 2023/2024

File No.: CP2021/13788

Te take mō te pūrongo

Purpose of the report

1. Approve an amendment to the Customer and Community Services annual work programme by adding Local Parks’ Volunteers Programme FY22 (LDI).

Whakarāpopototanga matua

Executive summary

2. This report presents an amendment to the 2021/2022 Waiheke Local Board Customer and Community Services work programme with associated budget for approval, as well as the subsequent two financial years, 2022/2023 and 2023/2024 work programmes for approval in principle.

3. The local board approved the work programme in June 2021. Delivery of the approved work programme will support the local board to achieve the outcomes and aspirations in the Waiheke Local Board Plan 2020.

4. The work programme details the activities to be delivered by departments within the Customer and Community Services directorate.

5. An ongoing item Local Parks’ Volunteers Programme FY22 (LDI) was mistakenly excluded from the work programme and staff recommend it is included and LDI opex allocated.

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) amend the Customer and Community Services work programme 2021/2022 by adding the Local Parks’ Volunteers Programme FY22 (LDI) and associated budget of $8,500 LDI opex and approve its inclusion, in principle, in the 2022/2023 and 2023/2024 work programmes.

Horopaki

Context

6. Customer and Community Services provide a wide range of services, facilities, open spaces and information that support communities to connect, enjoy and embrace the diversity of our people, places and natural environment. These are tailored to the unique needs of the local community in a place-based approach.

7. The 2021/2022 Customer and Community Services work programme outlines the local board’s priorities to be delivered within the financial year.

8. The work programme aligns to council plans, policies and strategies. Each activity in the work programme delivers to a specific objective relating to one or more of the following 2020 Local Board Plan outcomes:

·Outcome 1 – Sustainable development and liveable places

·Outcome 2 – A sustainable economy

·Outcome 3 – Waiheke’s environment is protected, restored and enhanced

·Outcome 4 – Thriving, strong and engaged communities

·Outcome 5 - Māori outcomes

·Outcome 6 – Vibrant places for people

·Outcome 7 – Resilient transport and infrastructure.

9. An activity that has previously been delivered as part of the Waikeke volunteer work programme, was mistakenly omitted from the work programme adopted in June. The purpose of this report is to recommend including the activity in the work programme.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The Waiheke Local Board work programme has previously included three activities associated with volunteers and local parks. The work programme adopted in June 2021 included the following items:

Activity

Activity description

LDI opex

2021/2022

LDI opex

2022/2023

LDI opex

2023/2024

#678 WHK: Ecological Community Partnership Programme FY22

Coordinate the ongoing programme of community and volunteer work in local parks carried out as a contract run by the Waiheke Resources Trust. This includes the ecological community partnership programme which delivers the programme as part of the Love Our Wetlands Waiheke (LOWW) service contract. It includes wetland restoration at Rangihoua, Te Matuku, Te Whau and Matiatia. Key partnerships are with community, schools, and visitors to the Island.

$140,000

#679 WHK: Ecological and environmental volunteers programme FY22

Involve the community in the care of their parks to reduce animal and plant pests, increase indigenous biodiversity and have cleaner more attractive parks through the Ratbuster Programme and control of plant pests by the Community.

ABS opex

$56,447

ABS opex

$56,447

ABS opex

$57,861

11. A third activity which has previously been delivered, was mistakenly omitted. The details of the activity and budget required are: It is recommended, that in order to be able to continue the work by these groups, the activity is added to the work programme and LDI opex funding allocated.

Activity

Activity description

LDI opex

2021/2022

LDI opex

2022/2023

LDI opex

2023/2024

WHK Local Parks’ Volunteers Programme FY22 (LDI)

Work with community volunteers to coordinate an ongoing programme of community and volunteer ecological and environmental initiatives. This includes: annual pest plant and animal control; local park clean ups; and community environmental education and events. Additional activities have been planned throughout the year.
Q1 - Winter/spring community plantings
Q3 - Prepare for autumn planting
Q4 - Autumn community plantings

$8,500

$9,000

$9,500

12. The purpose of the activity and funding is to enable community groups to undertake voluntary work on local parks for Waiheke Local Board. These groups and parks include:

Group	Activity	Park or Reserve
Friends of McKenzie Reserve	Restoration planting and site preparation.	McKenzie Reserve
Palm Beach Coast Care	Maintain vegetation. Annual dune planting day. Purchase plants and fertiliser.	Palm Beach
Friends of Te Aroha Valley	Restoration planting and site preparation	Te Aroha Valley
Wild Omiha	Restoration planting and site preparation	Mary Wilson Reserve
Moana Park Gully Group	Restoration planting and site preparation	Park Reserve
Kaitiaki of Newton Reserve	Restoration planting and site preparation	Newton Reserve.
Volunteers - general	Various Groups from Auckland and other individuals volunteering on Waiheke. Travel, BBQ resources, tools etc	Various Reserve areas.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. Implementation of the volunteer work programme will have a positive impact on integrating nature into urban environments in the following ways:
• increase in native forest/ urban cooling
• offset carbon emissions
• protect water quality by planting along rivers and coastlines
• improve our living environment
• soil retention, erosion control and flood mitigation and coastal protection
• Nitrogen sequestration

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. No specific impact on other council groups have been identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. Waiheke Local Board has previously supported including this activity in their work programme, and allocating funding to local volunteer groups.

Tauākī whakaaweawe Māori

Māori impact statement

16. No specific impacts on maori have been identified.

Ngā ritenga ā-pūtea

Financial implications

17. If the activity is approved for inclusion in the work programme, $8,500 LDI Opex will need to be reallocated from within the local board’s annual budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18. The key risk associated with delivery of this activity, is the impact of Covid-19 lockdowns which mean that volunteer groups may not be able to deliver the programme.

Ngā koringa ā-muri

Next steps

19. If the local board approves inclusion of this activity in their work programme, staff will update the work programme to reflect the decision.

20. Once funding is confirmed, staff will recommence work with the volunteer groups and agree the programme of works for each park.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Debra Langton - PSR Portfolio Manager
Authoriser	Mace Ward - General Manager Parks, Sports and Recreation

No.	Title	Page
a ⇩	Kennedy Point Marina Maritime Trust Fund charter	183
b ⇩	Kennedy Point Marina Maritime Trust - Statement of intent (2016)	187

Waiheke Local Board

22 September 2021

Local board feedback on the kerbside refuse charging mechanism policy

File No.: CP2021/14034

Te take mō te pūrongo

Purpose of the report

1. To seek formal feedback from local boards on the kerbside refuse charging model policy review.

Whakarāpopototanga matua

Executive summary

2. Auckland Council is currently committed to expanding the pay-as-you-throw (PAYT) funding model for kerbside refuse collection across the Auckland region. This reflects the policy within our Waste Management and Minimisation Plan 2018 to provide consistent waste services across the region.

3. This would involve moving the legacy Auckland City Council and Manukau City Council areas away from a rates-funded service to a PAYT funding model.

4. Before we make this shift, Waste Solutions is reviewing the evidence to support the decision to move these areas to a PAYT model to assess whether PAYT is still the best solution for achieving the objectives of the Waste Management and Minimisation Plan.

5. Evidence gathered so far is being assessed against three options:

· all areas pay-as-you-throw (PAYT)

· keeping a hybrid model (currently, 55 per cent of the region’s refuse collection is rates-funded, 45 per cent PAYT)

· all areas rates-funded.

6. The options will have a different impact on each local board area, depending on the current service charging mechanism relative to the proposed service change (Attachment A).

7. A memo was circulated to all local boards on 23 July 2021 (Attachment B) outlining initial conclusions reached through the analysis of evidence gathered to date. This was used as a basis for discussion with local boards at workshops throughout August 2021 to understand their views on the risks and impacts of the potential options within their respective areas.

8. This report seeks formal feedback from local boards, using the template in Attachment C as a guide, to inform the recommendation that staff will present to the Environment and Climate Change Committee on 14 October 2021.

Ngā tūtohunga

Recommendation

That the Waiheke Local Board:

a) provide feedback on the kerbside refuse charging model policy review.

Horopaki

Context

9. The 2012 Waste Management and Minimisation Plan (WMMP) made provision to move all Auckland households towards a user-pays charging system for refuse collection, known in Auckland as pay-as-you-throw (PAYT). This transition to a consistent regional PAYT refuse service (weekly, changing to fortnightly over time) was confirmed in WMMP 2018.

10. The decision was based on:

· best evidence at the time that this was the most effective way to incentivise diversion from landfill and enable householders to reduce their waste costs

· the understanding that technology would be available to enable pay-per-lift charging through radio-frequency identification (RFID) chipped bins.

11. In legacy rates-funded areas, it was decided that the move to PAYT would take effect after the introduction of a food scraps collection service, to reduce the financial impact on households.

12. Since then, more information has become available about the effectiveness of PAYT, particularly in the context of the other complementary services that the council has rolled out, for example regionwide recycling and the pilot food scraps service, due to be rolled out regionwide from early 2023. Prior to making the change to PAYT, Waste Solutions is reviewing the evidence base for this shift.

13. In this review we are assessing several factors, including:

· the potential effects of each funding model on communities

· the potential waste minimisation impacts of each funding model

· the expected cost to implement each funding model taking into account the changing financial circumstances of both ratepayers and council.

14. To assist with this review, Waste Solutions commissioned independent consultants, Morrison Low, to examine the evidence currently available against the following aspects of the refuse collection service and its impact on the council, customers and the environment:

· waste minimisation

· cost effectiveness

· reputation

· technology

· household responsibility / accountability

· access / equity

· downstream impacts on the collections industry

· climate change

· amenity

· health and safety.

15. Evidence gathered so far is being assessed against three options:

· all areas PAYT

· keeping a hybrid model (currently 55 per cent rates-funded, 45 per cent PAYT)

· all areas rates-funded.

Tātaritanga me ngā tohutohu

Analysis and advice

16. Currently, 55 per cent of Auckland households (legacy Auckland City and Manukau City) are provided with a rates-funded refuse service, with the remaining 45 per cent (legacy Franklin, Waitākere, Papakura and North Shore City Council) on a PAYT service provided by either the council or a private operator. There is no council refuse collection service in legacy Rodney, but under current policy there is a commitment to provide a PAYT service in the future. See Attachment A for a breakdown of council refuse collection services by local board area.

17. Detailed analysis and advice were provided to local boards in a memo dated 23 July 2021 (Attachment B). This memo was marked confidential, but the need for confidentiality has now lapsed.

Conclusions on key issues

18. Aotearoa/New Zealand is unique in having side-by-side competition between private and council services in the residential refuse collection market. This impacts the way PAYT operates and introduces a number of challenges not experienced overseas.

19. Financial modelling currently indicates that PAYT is less cost-effective for the council than rates-funded solutions because of more complex systems, duplication of workloads by multiple suppliers and the council’s need to offer the service to properties across the entire region.

20. Evidence from overseas found only a very weak link between marginal pricing changes and change in refuse quantities. This is consistent with a 2021 examination of refuse tonnages, which found no clear evidence that PAYT areas of Auckland produce less refuse per capita than rates-funded areas.

21. The current price in Auckland does not appear to be a sufficient economic driver to motivate behaviour change in households.

22. International evidence indicates the greatest waste minimisation is achieved through providing easy access to services that divert waste away from landfill (such as the recycling and food scraps collection services), good community education programmes, and reduced access to refuse volume to encourage use of the diversion services.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. Enhancing access to diversion and resource recovery, along with optimising efficiencies around collecting refuse at the kerbside, presents opportunities to mitigate greenhouse gas emissions directly, for example through the reduction of vehicle movements and diversion of organic material from landfill, and indirectly by encouraging better resource use.

24. Therefore, considerations to take into account when assessing options include the opportunities to minimise both direct and immediate impacts on greenhouse gas emissions, for example:

· emissions can be mitigated where the council retains greater control over household behaviour and container size (larger customer base), to drive higher participation rates from households in the weekly food scraps service which is critical to reducing methane emissions from landfill

· emissions can be mitigated by choosing the option that will bring efficiencies to vehicle servicing routes. This includes reducing duplication of refuse collectors operating side-by-side in the same areas of Auckland.

25. The rates-funded option provides the opportunity to reduce total truck kilometres travelled from a sole supplier, the ability to specify the truck requirement through the procurement process and efficiencies in route design.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. This review is about the way in which council charges for domestic kerbside rubbish collections and so views have not been sought from the wider council family.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. Local boards provided feedback through the Waste Management and Minimisation Plan 2018 development process. All local boards supported the proposed WMMP. Only Devonport-Takapuna, Manurewa, Ōrākei and Papakura Local Boards expressed views on refuse charging mechanisms within their responses.

28. Staff provided a detailed memo to all local boards on 23 July 2021, outlining the early findings of the review, acknowledging that detailed works on costs and equity were still being completed.

29. Staff attended workshops with local boards between 29 July and 24 August 2021 to present on the key points of the review and seek views on the current refuse collection services. Informal feedback was noted during these workshops.

30. This report seeks formal feedback from the local board using the template provided in Attachment C to inform the recommendation to the Environment and Climate Change Committee on 14 October 2021.

Tauākī whakaaweawe Māori

Māori impact statement

31. Mana whenua and mataawaka were engaged in the development of the 2018 Waste Management and Minimisation Plan and identified priority actions for Māori.

32. The council partners with Para Kore ki Tāmaki – a Māori-developed and implemented programme that integrates mātauranga Māori and zero waste principles and practices to support marae, Māori organisations, Kura Kaupapa Māori and Kōhanga Reo to divert significant quantities of recycling and organic waste from landfill.

33. Staff outlined the purpose of the review and early findings to the Infrastructure and Environmental Services Mana Whenua Kaitiaki Regional Hui on 9 July 2021 and then at a Regional Projects Workshop on 20 July 2021. Members of the forum receiving the presentation raised concerns that poorer communities had fewer choices in relation to controlling their waste production. Staff acknowledged that this was recognised by Waste Solutions and that multiple approaches are needed, including advocacy to central government on phasing out hard-to-recycle plastics and the introduction of product stewardship schemes.

34. Staff are also working with specialist community facilitators Rākau Tautoko and Waste Solutions community partners to hold targeted focus groups with Māori and Pacific communities during August and September 2021 to seek their views on different refuse collection payment mechanisms. These views will inform the recommendation to Environment and Climate Change Committee on 14 October 2021.

Ngā ritenga ā-pūtea

Financial implications

35. In terms of cost-effectiveness, when comparing rates funded with PAYT models, the Morrison Low study concluded that the rates-funded option provides greater cost-effectiveness for the council than both the current hybrid model and the PAYT option due to economies of scale.

36. This was based on:

· cost: results of financial modelling commissioned by the council, using existing parameters and the weekly PAYT service, show that the cost of delivering a rates-funded service is similar, but costs the community significantly less overall when all service costs, including private collection costs, are included.

· cost sustainability: an estimated variation in cost per pickup based on the number of customers serviced by Auckland Council which shows that the cost of operating the council service increases sharply when the council is servicing less than 30 per cent of the community. At 30 per cent, it is approximately double the cost per pickup compared to 80 per cent.

37. Further analysis of costs is being carried out by council staff as part of this discovery phase.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. High level risks are outlined in Table 1. More detailed risks and mitigations will be examined as part of the development of options for Environment and Climate Change Committee throughout September.

Table 1: Kerbside refuse charging policy review high level risks and mitigations

Risk	Mitigation
The perception of unfairness in offering the same service/charge to all households: households that produce large amounts of waste are favoured under the rates-funded model, whereas households that produce less waste are favoured under the PAYT model.	Staff are investigating the cost of offering three different bin sizes (80l/120l/240l) under the rates-funded model to accommodate different households’ needs.
There is no agreement on which charging model works best for the whole of Auckland	Consideration of a hybrid model will be presented as part of the options analysis to Environment and Climate Change Committee on 14 October 2021.
The preferred option costs council more to deliver than the current hybrid option.	Detailed costs will be provided for all three options. These will be presented at workshops with elected members and local board chairs as part of the Annual Budget 2022/23 process. This will include analysis of the cost to the community and an estimate of the cost of failing to meet Auckland’s climate change goals.

Ngā koringa ā-muri

Next steps

39. Staff are currently engaging with elected members, local boards, industry and community groups, prior to developing options and recommendations to take to the Environment and Climate Change Committee for a decision on 14 October 2021.

40. Local board feedback received by 28 September will help inform the recommendation, and will be included within the report.

41. In addition to the above, the following studies are currently underway, or have recently concluded:

· radio-frequency identification (RFID) trial to show whether this service will be able to be operated at scale, with a sufficiently low error rate to be considered feasible in Auckland

· detailed analysis of costs of all options

· investigation of the social impacts of the three options.

42. The results of these studies will conclude the desk-based discovery phase and will inform the final evaluation of options by Morrison Low. This final report will help to inform the recommendation that will be presented to the Environment and Climate Change Committee on 14 October 2021.

43. If the Environment and Climate Change Committee decide to deviate from current Waste Management and Minimisation Plan policy by approving either the rates-funded or hybrid model option, the current proposal is to engage more widely on options through a special consultative procedure as part of the Annual Plan 2022/2023 process.

44. Local boards will be consulted on the preferred option, which will include a more detailed analysis of the timings of any changes to service, during that process.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Current refuse services and impact of options by local board area	213
b ⇩	Memo Kerbside Refuse Charging Review	215
c ⇩	Template for local board feedback – refuse charging	223

Ngā kaihaina

Signatories

Author

Sarah Le Claire - Waste Planning Manager

Authorisers

Parul Sood - Manager Waste Planning

Barry Potter - Director Infrastructure and Environmental Services

Louise Mason – General Manager - Local Board Services

Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards

Waiheke Local Board

22 September 2021

Public feedback on proposal to amend the Animal Management Bylaw 2015

File No.: CP2021/13396

Te take mō te pūrongo

Purpose of the report

1. To seek local board views on how the Bylaw Panel should address matters raised in public feedback to a proposal to amend Auckland Council’s bylaw and associated controls about animals before a final decision is made.

Whakarāpopototanga matua

Executive summary

2. To enable the local board to provide its views on how the Bylaw Panel should address matters raised in public feedback to a proposal to amend the Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Tiaki Kararehe / Auckland Council Animal Management Bylaw 2015 and associated controls, staff have prepared feedback summary and deliberation reports.

3. The proposal seeks to improve the current Bylaw and controls to better minimise animal-related risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places.

4. Council received responses from 189 people and organisations at the close of feedback on 16 July 2021. All feedback is summarised by proposal and other matters as following:

Topic	Description
Proposal 1	Require an approval to keep more than two standard beehives on urban premises with a land area of less than 2000 square metres (no approval currently required).
Proposal 2	Incorporate rules from another bylaw about the feeding of animals on private property.
Proposal 3	Update the definitions, structure, format and wording of the Bylaw and controls.
Other	Other bylaw-related matters raised in public feedback and other additional matters.

5. Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal, and if it wishes, present those views to the Panel. Taking this approach will assist the Panel and Governing Body to decide whether to adopt the proposal.

6. There is a reputational risk that the feedback from the local board area is from a limited group of people and does not reflect the views of the whole community. This report mitigates this risk by providing local boards with a summary of all public feedback.

7. The Bylaw Panel will consider all local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body on 29 October 2021. The Governing Body will make a final decision in November 2021.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) receive the public feedback on the proposal to amend Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Tiaki Kararehe 2015 / Auckland Council Animal Management Bylaw 2015 and associated controls in this agenda report.

b) provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal in recommendation (a) to assist the Bylaw Panel in its deliberations.

c) appoint one or more local board members to present the views in b) to the Bylaw Panel on 29 October 2021.

d) delegate authority to the local board chair to appoint replacement(s) to the persons in c) should an appointed member be unable to present to the Bylaw Panel on 29 October 2021.

Horopaki

Context

The Animal Management Bylaw enables council to regulate the keeping of animals

8. Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Tiaki Kararehe 2015 / the Auckland Council Animal Management Bylaw 2015 (Bylaw) and associated controls (controls) seek to minimise animal-related risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places.

9. The rules are enforced by the Licensing and Regulatory Compliance unit using a graduated compliance model (information, education and enforcement).

10. The Bylaw and controls are one part of a wider regulatory framework, including the:

· Animal Products Act 1999 and Animal Welfare Act 1999 for animal welfare

· Resource Management Act 1991 and Biosecurity Act 1993 to protect the environment

· Dog Control Act 1996 and Auckland Council Dog Management Bylaw 2019 for the care and control of dogs.

Council proposed amendments to improve the Bylaw for public feedback

11. On 27 May 2021, the Governing Body adopted a proposal to improve the Bylaw and controls for public consultation (Item 11, GB/2021/50).

12. The proposal arose from a statutory review of the Bylaw (see figure below).

13. The proposal seeks to better regulate the keeping of animals by:

· requiring an approval to keep more than two standard beehives on urban premises with a land area of less than 2000 square metres (no approval currently required)

· incorporating rules from another bylaw about the feeding of animals on private property

· updating the definitions, structure, format and wording of the Bylaw and controls to make them easier to read and understand.

14. The proposal was publicly notified for feedback from 8 June until 16 July 2021. During that period, council received feedback from 177 people and 12 organisations.

The local board has an opportunity to provide views on public feedback

15. The local board now has an opportunity to provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal before a final decision is made.

16. Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 29 October 2021.

17. The nature of the local board views are at the discretion of the local board but must remain within the scope of the proposal and public feedback. For example, the local board could:

· indicate support for matters raised in public feedback by people from the local board area

· recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the local board area partly supports the proposal

18. A total of two people from the local board area provided feedback to the proposal via online and email feedback.

· for Proposal One, there was split support from the local board area, similar to the overall feedback from all people who provided feedback

· For Proposals Two and Three, there was total support from the local board area, similar to the total support from all people who provided feedback.

Support of proposal in the local board area

Topic	Local board area feedback	Auckland-wide feedback
1: Require an approval to keep more than two standard beehives on urban premises with a land area of less than 2000 square metres (no approval currently required).	50 per cent support 0 per cent oppose (want more rules) 50 per cent oppose (want less rules) 0 per cent ‘other’ 0 per cent no response	34 per cent support 6 per cent oppose (want more rules) 48 per cent oppose (want less rules) 10 per cent ‘other’ 2 per cent no response
2: Incorporate rules from another bylaw about the feeding of animals on private property.	100 per cent support 0 per cent oppose 0 per cent ‘other’ 0 per cent no response	62 per cent support 15 per cent oppose 12 per cent ‘other’ 11 per cent no response
3: Update the definitions, structure, format and wording of the Bylaw and controls.	100 per cent support 0 per cent oppose 0 per cent ‘other’ 0 per cent no response	64 per cent support 10 per cent opposed 15 per cent ‘other’ 11 per cent no response

19. Key themes from feedback from people in the local board area are consistent with key themes from all public feedback. For example, that the proposal should:

· address the nuisance caused by bee excrement

· consider the environmental impact of bees.

20. The full proposal can be viewed in the link. Attachment A of this report contains a draft Bylaw Panel deliberations report which includes a summary of all public feedback. Attachment B contains a copy of all public feedback related to the local board area.

Staff recommend the local board provide its views on public feedback

21. Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback by resolution, and if it wishes, present those views to the Bylaw Panel on 29 October 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. There are no implications for climate change arising from decisions sought in this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. The proposal impacts council’s Licensing and Regulatory Compliance team who implement the Bylaw. The unit is aware of the impacts of the proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. The Bylaw is important to local boards as a topic of high community interest.

25. Local board views were sought on a draft proposal in March and April 2021. The draft was supported in full by 13 local boards and with suggested changes by seven local boards. One local board opposed the proposal for public consultation.

26. A summary of local board views and changes made to the proposal can be viewed in the link to the 11 May 2021 Regulatory Committee agenda (Attachment B to Item 11, page 101).

27. This report provides an opportunity for local boards to provide views on how the Bylaw Panel should address matters raised in public feedback to the proposal, before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

28. The Bylaw has significance to Māori as kaitiaki of Papatūānuku.The proposal supports the key direction of kaitiakitanga in the Independent Māori Statutory Board Māori Plan for Tāmaki Makaurau by minimising the misuse of council-controlled public places.

29. The proposed amended bylaw also supports the Independent Māori Statutory Board’s Schedule of Issues of Significance by clarifying how the Bylaw applies to Māori and papakāinga. For example, the proposal clarifies that limits on the ownership of animals in urban areas do not apply to papakāinga within the Māori Purpose Zone of the Auckland Council Unitary Plan.

30. Mana whenua and mataawaka were notified of the proposal and given the opportunity to provide feedback through face-to-face meetings, in writing, online and in-person.

31. The majority of people identifying as Māori who provided feedback support Proposals Two and Three (consistent with the overall public feedback). The majority of people identifying as Māori who provided feedback opposed Proposal One (consistent with the overall public feedback).

Ngā ritenga ā-pūtea

Financial implications

32. There are no financial implications arising from decisions sought in this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. The following risk has been identified:

If...	Then...	Mitigation
The feedback from the local board area is from a limited group of people.	The feedback may not reflect the views of the whole community.	This risk is mitigated by providing local boards with a summary of all public feedback.

Ngā koringa ā-muri

Next steps

34. On 29 October 2021 the Bylaw Panel will consider all formal local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body. The Governing Body will make a final decision in November 2021 (refer to the ‘Process to amend the Animal Management Bylaw 2015’ diagram in Context).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Bylaw Panel deliberations report	243
b ⇩	Public feedback from people in the Waiheke Local Board area	271

Ngā kaihaina

Signatories

Authors

Saralee Gore - Policy Advisor

Breanna Hawthorne - Policy Analyst

Authorisers

Paul Wilson - Senior Policy Manager

Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards

Waiheke Local Board

22 September 2021

Public feedback on proposal to make a new Public Trading Events and Filming Bylaw 2022

File No.: CP2021/13043

Te take mō te pūrongo

Purpose of the report

1. To seek local board views on how the Bylaw Panel should address matters raised in public feedback to the proposed new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui / Auckland Council Public Trading, Events and Filming Bylaw 2022, before a final decision is made.

Whakarāpopototanga matua

Executive summary

2. To enable the local board to provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal, staff have summarised the feedback and provided a structure for deliberations.

3. The proposal helps to minimise safety risks, nuisance and the misuse of council-controlled public places (for example footpaths, local parks and civic spaces) by continuing to regulate trading, events and filming activities.

4. Council received responses from 75 people and organisations at the close of feedback on 16 July 2021. All feedback is summarised into the following topics:

Topic	Description
Proposal 1	Continue to regulate trading, events and filming in a similar way to the current Bylaw.
Proposal 2	Clarify the need for rental micromobility devices to be approved under their own licence instead of a mobile shop licence as they currently are.
Proposal 3	Clarify which activities require an approval, don’t require an approval as long as certain conditions are met, and are not addressed in the Bylaw.
Proposal 4	Update the title, structure, format, definitions, and wording to ensure that a new bylaw is easier to read, understand and comply with.
Other	Other bylaw-related matters raised in public feedback and other additional matters.

5. Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal, and if it wishes, present those views to the Bylaw Panel. Taking this approach will assist the Panel and Governing Body to decide whether to adopt the proposal.

6. There is a reputational risk that feedback from the local board area is from a limited group of people and organisations, and does not reflect the views of the whole community. This report mitigates this risk by providing local boards with a summary of all public feedback.

7. The Bylaw Panel will consider all local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body on 20 October 2021. The Governing Body will make a final decision in November 2021.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) receive public feedback on the proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 in this agenda report.

b) provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal in recommendation (a) to assist the Bylaw Panel in its deliberations.

c) appoint one or more local board members to present the views in (b) to the Bylaw Panel on 19 October 2021.

d) delegate authority to the local board chair to appoint replacement(s) to the persons in (c) should an appointed member be unable to present to the Bylaw Panel on 19 October 2021.

Horopaki

Context

Bylaw regulates trading, events and filming in council-controlled public places

8. The current Auckland Council Trading and Events in Public Places Bylaw 2015 / Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Hokohoko, Whakahaerenga i ngā Wāhi Tūmatanui 2015 seeks to protect public safety, minimise nuisance and misuse of council-controlled public places caused by trading activities, events and filming.

9. The rules are enforced by the Licensing and Regulatory Compliance Unit using a graduated compliance model (information, education and enforcement).

10. The current Bylaw is one part of a wider regulatory framework that includes the:

· Reserves Act 1997, Resource Management Act 1991, Food Act 2014, Road User Rule 2004, Trespass Act 1980, Fair Trading Act 1986, Customer Guarantees Act 1993, Electricity (Safety) Regulations 2010 and Auckland Unitary Plan

· Auckland Council Public Safety and Nuisance Bylaw 2013, Signage Bylaw 2015, Alcohol Control Bylaw 2014 and Waste Management and Minimisitaion Bylaw 2019

· Auckland Transport Trading and Events in Public Places Bylaw 2015.

11. The current Bylaw will expire on 26 February 2022 and council must adopt a new bylaw before that date to avoid a regulatory gap.

Council proposed a new bylaw for public feedback

12. On 27 May 2021, the Governing Body adopted a proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui / Auckland Council Public Trading, Events and Filming Bylaw 2022 (Bylaw) for public consultation (GB/2021/51).

13. The proposal arose from a statutory review of the Auckland Council Trading and Events in Public Places Bylaw 2015 (see figure below).

14. The proposal helps to minimise safety risks, nuisance and the misuse of council-controlled public places (for example, in local parks, reserves and civic spaces) by:

· continuing to regulate trading, events and filming in a similar way to the current Bylaw

· clarifying the need for rental micromobility devices to be approved under their own licence instead of a mobile shop licence as they currently are

· clarifying which activities require an approval, don’t require an approval as long as certain conditions are met, and are not addressed in the Bylaw

· updating the title, structure, format, definitions, and wording to ensure that a new bylaw is easier to read, understand and comply with.

15. The proposal was publicly notified for feedback from 8 June until 16 July 2021. During that period, council received feedback from 59 people and 16 organisations. In addition, the ‘AK Have Your Say’ webpage received 525 hits.^{^[4]}

The local board has an opportunity to provide views on public feedback

16. The local board now has an opportunity to provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal before a final decision is made.

17. Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 19 October 2021.

18. The nature of the local board views are at the discretion of the local board but must remain within the scope of the proposal and public feedback. For example, the local board could:

· indicate support for matters raised in public feedback by people from the local board area

· recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the local board area

19. There was no public feedback from people identifying with the Waiheke Local Board area.

20. Across Auckland 59 people and 16 organisations provided feedback to the proposal via online and email feedback. There was majority support for all Proposals.

21. Support for proposals across Auckland

Proposal	Total support from people across Auckland
1: Continue to regulate trading, events and filming in a similar way to the current Bylaw.	66 per cent (40/61 submitters)
2: Clarify the need for rental micromobility devices to be approved under their own licence instead of a mobile shop licence as they currently are.	74 per cent (46/62 submitters)
3: Clarify which activities require an approval, don’t require an approval as long as certain conditions are met, and are not addressed in the Bylaw.	75 per cent (44/59 submitters)
4: Update the title, structure, format, definitions, and wording to ensure that a new bylaw is easier to read, understand and comply with.	83 per cent (48/58 submitters)

22. Key themes from feedback from people across Auckland included:

· micromobility devices should be regulated to reduce safety risks

· the proposal sends a clear picture of what is or is not allowed

· for filming to be treated separately to events.

23. The full proposal can be viewed in the link. Attachment A of this report contains a draft Bylaw Panel deliberations report which includes a summary of all public feedback.

Staff recommend the local board provide its views on public feedback

24. Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback by resolution, and if it wishes, present those views to the Bylaw Panel on 19 October 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25. There are no implications for climate change arising from decisions sought in this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. The proposal impacts the operation of several council departments and council-controlled organisations. This includes Auckland Council’s Licensing and Regulatory Compliance Unit, Events in Regional Service Planning, Investment and Partnerships Unit, Alcohol Licensing and Environmental Health Unit, Auckland Unlimited (previously known as Auckland Tourism, Events and Economic Development), and Screen Auckland. These teams are aware of the impacts of the proposal and their implementation role.

27. The proposal may also impact the Auckland Transport Trading and Events in Public Places Bylaw 2015. Auckland Transport is aware of the proposal. Auckland Transport has also made council aware of Auckland Transport’s review of its bylaw.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. The proposed new bylaw impacts on local governance as it regulates trading, event and filming activities in council-controlled public places, for example local parks.

29. Local boards views were sought on a draft proposal in April 2021. The draft was supported in full by 13 local boards and with suggested changes by eight local boards.

30. A summary of local board views and changes made to the proposal can be viewed in the link to the 11 May 2021 Regulatory Committee agenda, page 191 (Attachment B to Item 12).

31. This report provides an opportunity to give local board views on how the Bylaw Panel should address matters raised in public feedback to the proposal, before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

32. Māori have strong bonds to the land as kaitiaki. The proposal supports the Independent Māori Statutory Board Plan for Tāmaki Makaurau by minimising the misuse of council-controlled public places and facilitating opportunities for Māori business owners.

33. The proposed rules for trading, events and filming in council-controlled public places apply to activities undertaken by Māori, particularly major or international events.

34. Mana whenua and mataawaka were notified of the proposal and given the opportunity to provide feedback through face-to-face meetings, in writing, online and in-person.

35. Those submitters who identified as Māori supported Proposals One, Three and Four which is consistent with the overall percentage of the Auckland-wide feedback. Comments included that the proposed regulation seems sensible and provides appropriate balance between mitigating risks and enabling businesses to operate. While the support for Proposal Two was split, submitters agreed that rental micromobility should remain regulated.

Ngā ritenga ā-pūtea

Financial implications

36. There are no financial implications arising from decisions sought in this report. Costs associated with the special consultative procedure will be met within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. The following risks have been identified:

If...	Then...	Mitigation
The feedback from the local board area is from a limited group of people and organisations.	The feedback may not reflect the views of the whole community.	This risk is mitigated by providing local boards with a summary of all public feedback.

Ngā koringa ā-muri

Next steps

38. On 20 October 2021, the Bylaw Panel will consider all formal local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body. The Governing Body will make a final decision in November 2021 (refer to the ‘Process to make the new Public Trading, Events and Filming Bylaw 2022’ diagram in Context).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Bylaw Panel Deliberations Report	285

Ngā kaihaina

Signatories

Authors

Magda Findlik - Principal Policy Analyst

Sam Bunge - Policy Advisor

Authorisers

Paul Wilson - Senior Policy Manager

Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards

Waiheke Local Board

22 September 2021

Additions to the 2019-2022 Waiheke Local Board meeting schedule

File No.: CP2021/14009

Te take mō te pūrongo

Purpose of the report

1. To seek approval for three meeting dates to be added to the 2019-2022 Waiheke Local Board meeting schedule in order to accommodate the Annual Budget 2022/2023 timeframes.

Whakarāpopototanga matua

Executive summary

2. The Waiheke Local Board adopted the 2019-2022 meeting schedule on Wednesday, 4 December 2019.

3. At that time the specific times and dates for meetings for local board decision making in relation to the local board agreement as part of the Annual Budget 2022/2023 were unknown.

4. The local board is being asked to approve three meeting dates as an addition to the Waiheke Local Board meeting schedule so that the modified Annual Budget 2022/2023 timeframes can be met.

Ngā tūtohunga

Recommendations

That the Waiheke Local Board:

a) approve the addition of three meeting dates to the 2019-2022 Waiheke Local Board meeting schedule to accommodate the Annual Budget 2022/2023 timeframes as follows:

· Wednesday 1 December 2021 at 1.30pm

· Wednesday 11 May 2022 at 5.15pm

· Wednesday 15 Jun 2022 at 5.15pm

Horopaki

Context

5. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6. In summary, adopting a meeting schedule helps meet the requirements of:

· clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.

· sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7. The Waiheke Local Board adopted its 2019-2022 business meeting schedule at its Wednesday, 4 December 2019 business meeting.

8. The timeframes for local board decision-making in relation to the local board agreement which is part of the Annual Budget 2022/2023 were unavailable when the meeting schedule was originally adopted.

9. The board is being asked to make decisions in early December 2021, early May 2022 and end of June 2022 to feed into the Annual Budget 2022/2023 process. These timeframes are outside the board’s normal meeting cycle.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The local board has two choices:

i) Add the meetings as additions to the meeting schedule.

ii) Add the meetings as extraordinary meetings.

11. For option one, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the Annual Budget 2022/2023 timeframes change again or the information is not ready for the meeting there would need to be an additional extraordinary meeting scheduled.

12. For option two, only the specific topic Annual Budget 2022/2023 may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the Annual Budget 2022/2023 process could be considered at this meeting.

13. Since there is enough time to meet statutory requirements, staff recommend option one, approving this meeting as an addition to the meeting schedule, as it allows more flexibility for the local board to consider a range of issues. This requires a decision of the local board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. This report requests the local board’s decision to schedule additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

17. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

18. There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. If the local board decides not to add this business meeting to their schedule this will cause a delay to the Annual Budget 2022/2023 process, which would result in the input of this local board not being able to be presented to the Governing Body for their consideration and inclusion in the Budget.

Ngā koringa ā-muri

Next steps

20. Implement the processes associated with preparing for business meetings.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Renee Burgers - Lead Advisor Plans and Programmes

Authorisers

Louise Mason – General Manager - Local Board Services

Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards

[1] Statistics New Zealand, 22.9% (163,161) estimated in 2017

[2] Ministry of Social Development. Briefing to the Incoming Ministers, October 2014, p.31.

[3] A systems analysis conducted by Auckland Council’s Innovation Unit.

[4] ‘AK Have Your Say’ webpage ’hits’ comprised of 54 ‘engaged’ participants (people who completed the online survey), 134 ‘informed’ participants (people who downloaded a document, visited a FAQ page or multiple project pages, or completed the survey) and 337 ‘aware’ participants (people who visited at least one page).

Chairperson	Cath Handley
Deputy Chairperson	Kylee Matthews
Members	Robin Tucker
	Bob Upchurch
	Paul Walden

Author	Dileeka Senewiratne - Democracy Advisor
Authoriser	Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards