Minutes of Waiheke Local Board - Wednesday, 22 September 2021

a) agree to fund, part-fund or decline each application in the Waiheke Local Board for the Local and Multiboard Grant Round One 2021/2022 as listed in the following table.

b) agree to fund, part-fund or decline each application in the Waiheke Local Board for the Environmental Grant Round One 2021/2022 as listed in table two.

Table One: Local and Multiboard Grant Round One 2021/2022

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Approved Amount
LG2218-101	Waiheke Budgeting Services Trust	Community	Towards countdown vouchers at the Waiheke Food Bank from 1 October 2021 to 1 March 2022	$4,000.00	$4,000.00
LG2218-102	The Artworks Theatre Incorporated	Arts and culture	Towards teaching fees at Artworks Theatre from 21 November 2021 to 5 December 2021	$1,400.00	$0.00 (Over subscribed round)
LG2218-103	Waiheke Youth Centre 1992	Sport and recreation	Towards venue hire for Waiheke Recreation Centre from 1 October 2021 to 1 October 2022.	$2,772.00	$2,772.00
LG2218-104	Waiheke Livingwaters AOG	Community	Towards facilitation costs, catering resources and venue hire of Livingwaters Church from 1 November 2021 to 31 March 2022	$2,500.00	$1,900.00
LG2218-105	Waiheke Hope Centre	Community	Towards transport and packaging at Surfdale from 1 November 2021 to 31 March 2022	$2,000.00	$2,000.00
LG2218-107	Onetangi Beach Races Inc	Events	Towards sound equipment, portaloos and waste stations at Onetangi Beach on 13 February 2022	$4,000.00	$0.00 (Funded through other work programme)
LG2218-108	Waiheke Community Art Gallery	Arts and culture	Towards Waiheke art map design and advertising from 1 November 2021 to 31 October 2022	$4,000.00	$4,000.00
LG2218-110	Waiheke Island Community Cinema Trust	Arts and culture	Towards catering, band hire, security, lighting and sound systems at the Artworks Complex from 23 October 2021 to 30 October 2021	$4,000.00	$3,000.00
LG2218-111	Mass Sports Trust	Sport and recreation	Towards Waiheke touch tournament at Onetangi Sports Park on 12 February 2022	$3,000.00	$1,000.00
LG2218-113	Prayas Cultural Group of New Zealand Incorporation	Arts and culture	Towards lighting and advertising at Artworks Theatre from 7 October 2021 to 10 October 2021	$4,000.00	$0.00 (Expected income and preference towards groups based on Waiheke)
LG2218-114	Mountains to Sea Conservation Trust	Community	Towards travel, paddleboard hire and facilitation at Enclosure Bay, Te Matuku Bay and Otata Island from 1 November 2021 to 30 April 2022	$4,000.00	$2,500.00
LG2218-115	Meta Collective MY YOGA LIMITED	Arts and culture	Towards venue hire, advertising, costuming, administration, video, lighting and sound costs at Artworks Theatre from 1 to 10 October 2021	$3,000.00	$0.00 (Under-developed application)
LG2218-117	Waiheke Dirt Track Club	Events	Towards pyrotechnics, travel and accommodation at Waiheke Dirt Track Club 5 November 2021 to 6 November 2021	$4,000.00	$4,000.00
LG2218-118	Waiheke Island Toy Library Incorporated	Community	Towards toys for Waiheke Island Toy Library from 18 October 2021 to 15 November 2021	$3,110.00	$3,110.00
LG2218-119	Waiheke Community Housing Trust	Community	Towards installation of a driveway at 82 Waiheke Road from 11 October 2021	$4,000.00	$0.00 (Over subscribed round)
MB2022-139	Habitat for Humanity Northern Region Limited	Community	Towards the "Winter Warmer and Healthy Home Intervention Programme" including volunteer costs, items for the packs and co-ordination costs.	$3,000.00	$3,000.00
Total				$52,782.00	$31,282.00

Note: Under Standing Orders 1.9.7 Deputy Chair Kylee Matthews requested that her dissenting votes be recorded for the Waiheke Dirt Track Club and the Waiheke Housing Trust application decisions.

Table One: Environmental Grant Round One 2021/2022

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Approved Amount
WE-212203	Kaitiaki of Newton Reserve Charitable Trust	Environment	Pest plant control and planting	$7,438.00	$7,438.00
WE-212204	Omiha Welfare and Recreation Society	Environment	Monitoring and group administration costs only	$3,000.00	$3,000.00
WE-212206	Waiheke Resources Trust	Environment	Towards costs of a Māori advisor for the waterways project and costs associated with a youth event specifically to engage with the rangatahi	$9,750.00	$0.00 (Under-developed application)
WE-212207	Waiheke Marine Project under the umbrella of the Hauraki Gulf Conservation Trust	Environment	Towards wānanga, coordinator costs, funding for action, consultation fees, food costs and communication	$10,000.00	$6,000.00
Total				$30,188.00	$16,438.00

CARRIED

Auckland Transport Report - September 2021

Resolution number WHK/2021/98

MOVED by Deputy Chairperson K Matthews, seconded by Member R Tucker:

That the Waiheke Local Board:

a) receive the Auckland Transport September 2021 update report.

CARRIED

Tāmaki Tauawhi Kaumātua - Age-friendly Auckland Action Plan

Resolution number WHK/2021/99

MOVED by Member R Tucker, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) note and receive the report.

b) provide the following feedback on the Tāmaki Tauawhi Kaumātua - Age-friendly Auckland Action Plan:

i. note Waiheke’s population is older, with 21% of population are already over 65 years and the Age-friendly Plan recognises there will be difficulty at the regional projected growth figure of 19% by 2043.

ii. note hardship in our vulnerable aged population is a key area of advocacy for the board, particularly relating to housing affordability, elder care and accessibility.

iii. housing affordability and scarcity of suitable and healthy elder accommodation including rentals and aged care facilities are critical current issues for Waiheke’s older population and the report should address the levers by which these issues will be addressed.

iv. suggest the issue of food affordability and security be addressed within the plan as this can be an area of concern for our elderly on fixed incomes.

v. note maintenance of the Gold Card subsidy after 3pm is critical for the aged demographic across the region, and is a council-based decision.

vi. suggest the following additions within the Domain Action Table which relate directly to the 2020 Waiheke Local Board Plan:

Action	Organisation	Status	Measures of success
Transport
Auckland Transport to pursue a greater emphasis on accessibility in all its projects and work	Waiheke Local Board	Included within the Waiheke 10-Year Transport Plan - Ongoing	People of all ages can travel safely on our roads and walkways, including connections with the Downtown area and Wynyard Quarter and hospital connectivity.
Work with Auckland Transport to deliver actions within the Be Accessible Plan	Waiheke Local Board	Ongoing	Accessibility improvements are included as part of work programme delivery
Housing
Support initiatives that enable elders to age in situ, including community efforts to establish rest homes and respite care	Waiheke Local Board	Ongoing	Development of on-island rest home and respite care options
Support community-led healthy homes projects for low-income residents to create warm, dry, energy efficient homes	Waiheke Local Board	Ongoing	Vulnerable residents are supported to live in a healthy home.
Social participation
Support local initiatives that enhance connection, reduce isolation and promote community development	Waiheke Local Board	Ongoing	Our community feels resilient and connected.

CARRIED

Amendment to Customer and Community Services work programme 2021/2022 - 2023/2024

Resolution number WHK/2021/100

MOVED by Chairperson C Handley, seconded by Deputy Chairperson K Matthews:

That the Waiheke Local Board:

a) amend the Customer and Community Services work programme 2021/2022 by adding the Local Parks’ Volunteers Programme FY22 (LDI) and associated budget of $8,500 LDI opex (from the 2021/2022 Community Response budget) and approve its inclusion, in principle, in the 2022/2023 and 2023/2024 work programmes.

CARRIED

Kennedy Point Marina Maritime Trust Fund charter feedback

Resolution number WHK/2021/101

MOVED by Member R Tucker, seconded by Member P Walden:

That the Waiheke Local Board:

a) provide the following feedback on the draft Charter:

i. endorse the use of Auckland Foundation as an appropriate fund administrator.

ii. confirm that the local board see that it is appropriate for the Local Board Chair in full consultation with the local board to take up the offering to be involved in Advisory Committee appointments as outlined in the Charter.

iii. note should the Local Board Chair in consultation with the local board not be able to make the Advisory Committee appointment from short listed persons presented (as outlined in current draft Charter process) then the Auckland Foundation should make the appointment and not the Settlor and should this amendment not be made to the Charter, the local board would withdraw its support and involvement.

iv. that the Advisory Committee should include mana whenua representation.

v. that given the purpose of the trust fund is maritime education for the benefit of Waiheke residents and mana whenua, that swimming skills be added to the example list in section 5a.

vi. that specific consideration be given to growing the trust fund through active philanthropy and communicating the opportunity to marina berth holders.

vii. that the grant availability and recipients is communicated through Waiheke media.

viii. that KPBL increase their annual contribution to Trust Fund to $200,000 in mitigation for the scale of use of the seabed by the Marina Development.

CARRIED

Note: Pursuant to Standing Order 1.9.3, Deputy Chair Kylee Matthews requested that her abstention be recorded.

Local board feedback on the kerbside refuse charging mechanism policy

Resolution number WHK/2021/102

MOVED by Member B Upchurch, seconded by Member R Tucker:

That the Waiheke Local Board:

a) support the status quo rate payer funded rubbish collection to continue for Waiheke.

CARRIED

Waiheke Local Board feedback on changes to Māori ward and Māori constituency processes

Resolution number WHK/2021/103

MOVED by Chairperson C Handley, seconded by Deputy Chairperson K Matthews:

That the Waiheke Local Board:

a) note the formal feedback on the Department of Internal Affairs’ consultation on changes to Māori ward and Māori constituency processes (Attachment A) as authorised by delegation to the Chair (resolution number WHK/2020/54).

CARRIED

Waiheke Local Board feedback on the Government's Three Waters reform proposal

Resolution number WHK/2021/104

MOVED by Chairperson C Handley, seconded by Member R Tucker:

That the Waiheke Local Board:

a) note the formal feedback on the Government’s Three Waters Reform proposal (Attachment A) as authorised utilising the delegation to the Chair (WHK/2020/54).

CARRIED

Public feedback on proposal to amend the Animal Management Bylaw 2015

Resolution number WHK/2021/105

MOVED by Chairperson C Handley, seconded by Member P Walden:

That the Waiheke Local Board:

a) receive the public feedback on the proposal to amend Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Tiaki Kararehe 2015 / Auckland Council Animal Management Bylaw 2015 and associated controls in this agenda report.

CARRIED

Public feedback on proposal to make a new Public Trading Events and Filming Bylaw 2022

Resolution number WHK/2021/106

MOVED by Chairperson C Handley, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) receive public feedback on the proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 in this agenda report.

CARRIED

Additions to the 2019-2022 Waiheke Local Board meeting schedule

Resolution number WHK/2021/107

MOVED by Member R Tucker, seconded by Deputy Chairperson K Matthews:

That the Waiheke Local Board:

a) approve the addition of three meeting dates to the 2019-2022 Waiheke Local Board meeting schedule to accommodate the Annual Budget 2022/2023 timeframes as follows:

· Wednesday 1 December 2021 at 1.30pm

· Wednesday 11 May 2022 at 5.15pm

· Wednesday 15 Jun 2022 at 5.15pm

CARRIED

Community Forum record of proceedings

Resolution number WHK/2021/108

MOVED by Member B Upchurch, seconded by Member R Tucker:

That the Waiheke Local Board:

a) note the Community Forum record of proceedings dated 8 September 2021.

CARRIED

Waiheke Local Board Workshop record of proceedings

Resolution number WHK/2021/109

MOVED by Member B Upchurch, seconded by Member R Tucker:

That the Waiheke Local Board:

a) note the record of proceedings for the local board workshops held on 25 August and 1 and 8 September 2021.

CARRIED

26	List of resource consent applications - 3 to 27 August 2021
	A document was tabled for this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.
	Resolution number WHK/2021/110 MOVED by Member B Upchurch, seconded by Member R Tucker: That the Waiheke Local Board: a) receive the tabled document as the correct resource consents application lodged from 3 to 27 August 2021, noting the report attachment was incorrect as it appears in the agenda. CARRIED
	Attachments a 20210922 Waiheke Local Board Business Meeting - Item 26 - List of resource consent applications - 3 to 27 August 2021

Local board governance forward work calendar - October 2021 update

Resolution number WHK/2021/111

MOVED by Member B Upchurch, seconded by Member R Tucker:

That the Waiheke Local Board:

a) receive its Governance Forward Work Calendar dated October 2021.

CARRIED

28 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Members closed the meeting with a karakia.

Waiho i te toipoto kaua i te toiroa

Let us keep close together, not far apart

6.59 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Cath Handley
Deputy Chairperson	Kylee Matthews
Members	Robin Tucker
	Bob Upchurch
	Paul Walden

Councillor	Pippa Coom