Agenda of Waitematā Local Board - Tuesday, September 21, 2021

Waitematā Local Board

21 September 2021

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - Anita Coy-Macken, Hawke Sea Scouts 5

9 Public Forum 6

9.1 Public Forum - Cheryl Adamson, Parnell Business Association 6

9.2 Public Forum - Mark Knoff-Thomas, Newmarket Business Association 6

9.3 Public Forum -Viv Beck, Heart of the City 6

9.4 Public Forum - Mark Michaels, community sports facility 7

9.5 Public Forum - Keith McConnell to speak on Community Engagement Activities 7

10 Extraordinary Business 7

11 Notices of Motion 8

12 Ward Councillor's report 9

13 Notice of Motion - Member Sarah Trotman - Release of Three Carparks from the lease of the Board's Premises at 52 Swanson Street 25

14 Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi 29

15 Proposed new Community Lease to The Scout Association of NZ - Hawke Sea Scouts at 55 West End Road, Herne Bay 79

16 Western Springs Lakeside Te Wai Ōrea Park - Proposed New Pedestrian Loop Track 85

17 Land-owner approval for City Rail Link works within Basque Park 95

18 Waitematā Local Board Local Grants and Multiboard Round One 2021/2022 grant allocations 111

19 Te Hā Noa - Victoria Street linear park project update 123

20 Local board feedback on Auckland Transport's Parking Strategy Review 135

21 Public feedback on proposal to amend the Water Supply and Wastewater Network Bylaw 2015 197

22 Public feedback on proposal to make a new Public Trading Events and Filming Bylaw 2022 211

23 Public feedback on proposal to amend the Animal Management Bylaw 2015 263

24 Addition to the 2019-2022 Waitematā Local Board meeting schedule 297

25 Local board feedback on the kerbside refuse charging mechanism policy 301

26 Tāmaki Tauawhi Kaumātua - Age-friendly Auckland Action Plan 317

27 Urgent decision to approve Waitematā Local Board feedback on the Government Three Waters Reform 373

28 Chairperson's report 397

29 Board member reports 419

30 Governance Forward Work Calendar 431

31 Waitematā Local Board workshop records 435

32 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waitematā Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 17 August 2021, including the confidential minutes attachments, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitematā Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Anita Coy-Macken, Hawke Sea Scouts

Te take mō te pūrongo

Purpose of the report

1. Anita Coy-Macken will address the local board to outline the activities and outcomes of the Hawke Sea Scouts in respect to the new lease

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) receive the presentation and thank Anita Coy-Macken, Hawke Sea Scouts for her attendance at the meeting.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Cheryl Adamson, Parnell Business Association

Te take mō te pūrongo

Purpose of the report

1. To speak to the draft Business Improvement District Policy report in the agenda.

Whakarāpopototanga matua

Executive summary

2. Cheryl Adamson will be in attendance to speak to the Draft Business Improvement District Policy report in the agenda.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) thank Cheryl Adamson, Parnell Business Association for her presentation and attendance at the meeting.

9.2 Public Forum - Mark Knoff-Thomas, Newmarket Business Association

Te take mō te pūrongo

Purpose of the report

1. To address the Draft Business Improvement District Policy report in the agenda.

Whakarāpopototanga matua

Executive summary

2. Mark Knoff-Thomas will be in attendance to provide comment on the Draft Business Improvement District Policy report in the agenda.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) thank Mark Knoff-Thomas, Newmarket Business Association for his presentation and attendance at the meeting.

9.3 Public Forum -Viv Beck, Heart of the City

Te take mō te pūrongo

Purpose of the report

1. To speak about the Draft Business Improvement District Policy report on the agenda.

Whakarāpopototanga matua

Executive summary

2. Viv Beck, will be in attendance to speak about the Draft Business Improvement District Policy report in the agenda.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) thank Viv Beck, Heart of the City for her presentation and attendance at the meeting.

9.4 Public Forum - Mark Michaels, community sports facility

Te take mō te pūrongo

Purpose of the report

1. To speak about a project to create a community sports facility.

Whakarāpopototanga matua

Executive summary

2. Mark Michaels will be in attendance to speak to the board about a project to create a community sports facility.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) thank Mark Michaels for his presentation and attendance at the meeting.

9.5 Public Forum - Keith McConnell to speak on Community Engagement Activities

Te take mō te pūrongo

Purpose of the report

1. To address community engagement activities and board members’ reports.

Whakarāpopototanga matua

Executive summary

2. Keith McConnell will be in attendance to address community engagement activities and board members’ reports.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) thank Keith McConnell for his presentation and attendance at the meeting.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

Under Standing Order 2.5.1 a Notice of Motion has been received from Member Trotman for consideration under item 13.

No.	Title	Page
a ⇩	Ward Councillor P Coom report September 2021	11

No.	Title	Page
a ⇩	Notice of Motion Member Sarah Trotman	27

Waitematā Local Board

21 September 2021

Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi

File No.: CP2021/13421

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback on the draft Business Improvement District (BID) Policy (2021) and supporting documents.

Whakarāpopototanga matua

Executive summary

2. The BID Team has implemented a review of the Business Improvement District (BID) Policy (2016) Kaupapa Here ā-Rohe Whakapiki Pakihi and supporting documents, as advised in the memo to local board members dated 23 April 2021. The memo can be found on the Auckland Council website, InfoCouncil.

3. The review sought informal and formal feedback from local boards, BID-operating business associations, non-BID business associations, council-controlled organisations (CCOs), council departments and other external stakeholders.

4. The review has focused on strengthening those parts of the policy relating to issue resolution and, following local board feedback, the financial sustainability of BID programmes.

5. The review also focused on elected member needs and identifying any political risks and mitigations.

6. The draft BID Policy (2021) has been before the Finance and Performance committee at a workshop on 18 August 2021. Feedback received has been incorporated into this version of the BID Policy (2021) and supporting documents.

7. Staff are now seeking formal feedback from local boards on the draft BID Policy (2021) provided as Attachment A.

8. Following formal feedback received from local boards, BID-operating business associations, non-BID business associations, CCOs, council departments and other external stakeholders, the final version of the BID Policy (2021) and support documents will be presented to the Finance and Performance Committee for adoption on 9 December 2021.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) provide formal feedback on the draft Business Improvement District Policy (2021) and supporting documents by 1 October 2021.

Horopaki

Context

Overview of the Auckland BID programme

9. BID-operating business associations are membership-based organisations independent of Auckland Council. The draft BID Policy (2021) supports the independent nature of the BID-operating business associations. They are responsible for the BID programme delivery, its success, and are accountable to BID members/BID affiliates.

10. Local boards have the primary relationship with BID-operating business associations in their area:

· Local boards and business associations have a vested interest in a particular place and share similar goals. Working collaboratively achieves greater outcomes.

· Local boards have significant allocated decision-making responsibility for BID programme establishments, amending existing BID programmes, BID boundary changes, continuation/discontinuation and issue resolution.

11. Auckland Council requires BID-operating business associations to fully comply with the Business Improvement District (BID) Policy (Kaupapa Hereā-Rohe Whakapiki Pakihi) (refer Attachment A).

12. The BID policy sets out the process for:

· establishing, continuing/discontinuing BID programmes

· changes to the BID programme boundary area/map

· changes to the BID targeted rating mechanism

· issue resolution

· key stakeholder roles and responsibilities.

13. The BID policy includes the engagement and reporting requirements for BID-operating business associations to ensure all BID members/BID affiliates have access to the relevant BID programme information. BID-operating business associations must use their Annual General Meeting (AGM) process to obtain formal member approval for the BID programme delivery, budget, and to confirm their BID targeted rate grant amount for the following financial year.

14. The BID policy describes the balance between the independence of the BID-operating business association and the accountability role council has for monies collected as a public sector organisation. This balance is necessary to sustain public trust and confidence with the Auckland Council BID programme.

The review

15. Commencing April 2021, the review of the current policy began with communicating with local boards and all stakeholders involved in the management and operation of BID programmes across Tāmaki Makaurau, both BID-operating and non-BID business associations, council departments and interested parties. The process to date has included informal feedback and comments on the current policy.

16. The review process focused on strengthening parts of the policy (and updating supporting documents) relating to issue resolution and, following local board feedback, financial sustainability of BID programmes.

17. The review has also provided the opportunity to clarify the documentation between Auckland Council (collecting the BID targeted rate and the funder) and the BID-operating business association relating to the BID Programme Agreement (2016) document.

Tātaritanga me ngā tohutohu

Analysis and advice

Rationale for the review

18. The primary objective for reviewing the current 2016 policy is a focus on the issue resolution sections. Experience in this space over the last five years has illustrated gaps in the usefulness of the current policy to address and resolve issues in a timely manner.

19. The review provided an opportunity to update parts of the policy relating to Auckland Council changes in operation, current business practices and where the advancement of technology has contributed to how business is done, for example zoom meetings.

20. There was also an early opportunity to capture informal feedback from local boards and BID-operating business associations.

21. The information and informal feedback collected in May, June and July of this year has been incorporated into the draft BID Policy 2021 (Attachment A) and supporting documents (Attachments B and C). A summary of the BID Policy (2021) requirements is provided with this report (Attachment D).

22. BID programmes are operated by independent business associations, and their programmes and services are provided according to their members’ stated priorities. In recognition of their independent status, the BID policy does not prescribe standards for programme effectiveness. That is a matter for business association members to determine. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

Participants in the review

23. In addition to local boards, there are a range of stakeholders involved in BID programmes, both internal and external to Auckland Council. The BID team set a programme of informal engagement, outlined in Table 1 below:

Table 1 – Key engagement activity

Stakeholder	Engagement	Dates
BID-operating business associations Business associations without BID programmes	BID communication including newsletters and emails: Sent to 50+ BID-operating business associations and other interested parties	March, April, May, June and July 2021
	Three network meetings	May, June and July 2021 An average attendance exceeded 20+ BID-operating business associations
	Four special workshops - topics included: issue resolution, conflict of interest and developing a board charter	June and July 2021 An average of 23+ BID programmes were represented at each workshop.
Local boards	18 local board workshop presentations	June and July 2021 Introduction memo and BID policy review information
Local boards	Three special topic workshops - topics included: issue resolution, conflict of interest and developing a board charter	June and July 2021 An average of 16 local board elected members attended each workshop
Local Board Services Division Lead team	Presentation and information feedback received	Presentation on 18 June 2021
Finance and Performance Committee	Memo on BID policy review project	April 2021
Council departments including: · Legal Services · Connected Communities · Ngā Mātārae · Risk and Assurance · Finance and Policy · Local Board Services	Regular meetings, engagement and feedback	May, June, and July 2021
Independent polling agent	Engagement and feedback regarding the ballot/polling process	June 2021
Finance and Performance Committee workshop	The draft BID Policy (2021) V1 and support documents were presented and feedback received	18 August 2021

24. The process to undertake the review of the current policy (2016) takes place from February 2021 to June 2022. Progress to date is set out in Table 2 below:

Table 2 - Progress to date

Date	Progress
2021 Feb/March	· Project planning, stakeholder communications
April to July	· Directed consultation with local boards and stakeholders on the current BID policy and identified themes o issue resolution o conflicts of interest o board charter development
May/June	· Cross council, external engagement and feedback
June/July	· Draft BID Policy (2021) and supporting documents created
August 18	· Finance and Performance Committee workshop
August/September	· Distribution of draft BID Policy (2021) for formal feedback

Informal local board feedback

25. Discussions with local boards during workshops centred around:

· issue resolution – how to do this fairly and in a timely manner

· operational issues – relating to management and governance of BID-operating business associations

· opportunities for collaboration and cost savings between BIDs

· elected members involvement with BID-operating business associations

· growth opportunities for BID-operating business associations

· continued dependence on local board funding.

Seeking local board formal feedback on the draft BID Policy (2021) and support documents

26. Local boards are now being asked to provide formal feedback on a revised draft policy (2021) and support documents (Attachments A, B and C). Local boards are encouraged to engage with BID-operating business associations in their local board area (where relevant/possible) to help to inform this feedback process.

27. Any feedback from local boards will help the further development of BID Policy (2021). It would be, however, particularly useful to get local board views on proposed changes set out in Tables 3 and 4 below.

28. Feedback from local boards, external stakeholders and any further feedback from BID-operating business associations will be reviewed by staff and this will help inform the final version of the policy. Formal feedback can be sent to bids@aucklandcouncil.govt.nz

Draft BID Policy (2021) and support documents

29. Once the BID Policy 2021 is approved, other support material will be made available on the BID Auckland Council website www.bid.aucklandcouncil.govt.nz and include:

· BID-operating business association constitution (template 2021)

· BID-operating executive committee board charter (template 2021)

· individual BID programme area maps

· BID affiliate/BID business association membership qualification diagram

· local board BID representative position description

· template documents, including:

o AGM agenda

o AGM minutes

o BID programme income and expenditure budget (for BID grant $120,000).

Summary of changes made to the draft BID Policy (2021) and support documents

30. The key proposed changes incorporated into the draft BID Policy (2021) are set out in Table 3:

Table 3 - Key changes made to the draft BID Policy (2021) and support documents

Key change from current policy	Description	Note	2021 section, page
Issue resolution	Improving the ability to resolve issues with a clear process in a timely manner	An issue is identified as non- compliance with the BID policy	3.5, Requirement 24
BID Programme Funding Agreement (2021) Attachment B	Replaced BID Programme Agreement (2016)	Clarifies the relationship between the parties	3.1, Requirement 18
Size and scale of BID programmes Minimum BID targeted rate grant $120,000 No change from 2016	Minimum BID targeted rate grant $120,000 remains A new requirement for legacy BID programmes (11 in total) that currently receive less than $120,000pa to increase their targeted rate up to that amount over the next five years A variety of options are suggested to achieve this	This requirement is a result of local board feedback on concerns to continually fund non-financially sustainable BID programmes	1.4, Requirement 3 and 4
Exceptional or unexpected circumstances	Council may, at its discretion, depart from the requirement set out in section 2.4 (25% of total voting forms must be returned for the ballot to be valid	Council will consider evidence of support to date, what is fair and any impact from amending the voting threshold mandate	3.4.2
BID operating business association constitution (template 2016)	This supporting document was included as part of the current policy and now removed from the BID Policy (2021)	This allows the business association to amend their constitution to suit their local needs, on the basis it’s not inconsistent with the BID policy A template document is provided on the www.bid.auckland.govt.nz website	1.1, 2.3.2 Requirement 12
BID operating executive committee board charter (template 2016)	This supporting document was included as part of the current policy and now removed from the BID Policy (2021)	This allows the business association to amend their board charter to suit their local needs, on the basis it’s not inconsistent with the BID policy A template document is provided on the www.bid.auckland.govt.nz website	1.1, 2.3.2 Requirement 12

31. Minor changes made to the draft BID Policy (2021) are set out in Table 4 below:

Table 4 - Minor changes made to the draft BID Policy (2021) and support documents

Minor changes to current policy	Description	Note	2021 section, page
Other council funding	Organisational view on risk regarding BID-operating business association receiving other council funding	The draft BID policy acknowledges other council funding grants allocated to BID-operating business associations	2.3.4, Requirement 16
Local boards – other roles	Updated	Refer to elected member conflicts of interest policy A link to these documents can be found here	2.5.3
BID Annual Accountability Report (2021) Attachment C	Name change from BID Annual Accountability Agreement (2016)	To include BID targeted rate grant amount and copy of AGM resolution	3.2, Requirement 22, Table 2, item 9
Audit – provision for a review audit or full audit	Recognition of increased risk and increased reporting requirement based on the amount of targeted rate received	Set as a sliding scale BID targeted rate grants less than $200,000pa must commission a review audit BID targeted rate grants more than $200,000pa must commission a full audit	3.2, Requirement 23, Table 2, item 4
Rating mechanism - flat rate	Lifted the maximum flat rate amount from $500 to $900 per rateable property	To provide more flexibility for BID-operating business associations when considering BID programme budgets and the impact of BID targeted rates on ratepayers	3.1.2

Tauākī whakaaweawe āhuarangi

Climate impact statement

32. The BID Policy (2021) focuses on the governance and accountability for BID-operating business associations. Individually the BID programme, through targeted rate-funding, can focus on advocacy and activities.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33. Formal feedback will be sought from other council teams including CCOs and those who work and have an interested in the BID programme and business community space.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. Local boards have engaged with the review of the BID Policy (2016) and their informal feedback has been incorporated into the draft BID Policy (2021) and support documents. Table 1 outlines local board engagement to date.

Tauākī whakaaweawe Māori

Māori impact statement

35. Officers are working with Auckland Council’s Ngā Mātārae Unit to ensure that the BID Policy (2021) aligns with the Auckland Council Māori Responsiveness Framework.

Ngā ritenga ā-pūtea

Financial implications

36. There are no financial implications for local boards under the draft BID Policy (2021).

37. Targeted rates for BID-operating business associations are raised directly from commercial ratepayers in the district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the association every quarter.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. There are no direct financial risks to the local board or the council that could result from the draft BID Policy (2021) and supporting documents.

39. The policy describes the balance between the independence of the BID-operating business association and the accountability for monies collected by a public sector organisation.

40. The draft BID Policy (2021) and support documents set out the requirements and obligations for BID-operating business associations and are intended to help minimise the potential for business associations to misuse BID targeted rate funds by requiring each BID to plan for their intended use, report on its activities to its members, and to undertake and meet all requirements set out in the policy.

Ngā koringa ā-muri

Next steps

41. Following formal feedback received from local boards, CCOs, BID-operating business associations, non-BID business associations, council departments, other external stakeholders and those with an interest in BID programmes, a final BID Policy (2021) and support documents will be updated and the steps outlined in Table 5 below will be completed by the BID team:

Table 5 - Progress to completion

Date	Progress
2021 August	· Draft BID Policy (2021) and support documents updated to post Finance and Performance Committee workshop feedback
Mid-August to 1 October	· Draft BID Policy (2021) and support documents distributed to local boards, BID-operating business associations, council departments, CCOs and other stakeholders for formal feedback · Update www.bid.aucklandcouncil.govt.nz website with feedback link · Feedback open 24 August to 1 October
October	· Update draft BID Policy (2021) and supporting documents incorporating formal feedback
9 December	· Presentation of final version of BID Policy (2021) and support documents to Finance and Performance Committee meeting
2022 January/February	· Post Finance and Performance approval actions, communications with local boards, BID-operating business associations, all stakeholders, and update www.bid.aucklandcouncil.govt.nz website
March to June	· BID Policy (2021) communication, support and advice · The BID team will provide assistance to the 50 BID-operating business associations to comply with the BID Policy (2021), including guidance with aligning their individual constitutions and governance documents to meet the timing of their 2022 AGM timeframes

42. The BID Policy (2021), if approved by the Finance and Performance Committee in December 2021, would become operational on 1 July 2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft BID Policy (2021)	39
b ⇩	BID Funding Agreement	61
c ⇩	BID Annual Accountability Report	73
d ⇩	Draft BID Policy requirements	75

Ngā kaihaina

Signatories

Author

Claire Siddens - Principal Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Louise Mason - GM Local Board Services

Trina Thompson - Local Area Manager

Waitematā Local Board

21 September 2021

Proposed new Community Lease to The Scout Association of NZ - Hawke Sea Scouts at 55 West End Road, Herne Bay

File No.: CP2021/13558

Te take mō te pūrongo

Purpose of the report

1. To seek approval to grant a new community lease to The Scout Association of NZ - Hawke Sea Scouts (the Scouts) at 55 West End Road, Herne Bay.

Whakarāpopototanga matua

Executive summary

2. The Scouts own the building at 55 West End Road, Herne Bay and have a ground lease over part of the reserve.

3. The lease commenced on 1 September 2003 and provided for one initial term of 10 years and a right of renewal of five (5) years which expired on 31 August 2018. Since expiry, the lease has been holding over on a month-by-month basis until a new lease is granted.

4. The remainder of the building is in the foreshore area, where a coastal permit is required for occupation of that area. The permit was issued in 1996 and expires on 31 October 2031.

5. Under Auckland Council’s Community Occupancy Guidelines 2012, community groups that own their building have an automatic right to reapply for a new lease at the end of their occupancy term. The Scouts have reapplied for a new lease.

6. Staff recommend granting a new community lease to the Scouts for a term of ten years commencing 1 August 2021, with one right of renewal for a further ten years. The tenant will need to apply for a new coastal permit during the second term of the lease.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) grant a community lease to The Scout Association of NZ - Hawke Sea Scouts for the land at 55 West End Road, Herne Bay described as Section 1 SO 69238 for a term of ten years with one right of renewal of ten years commencing 1August 2021.

b) approve rent of $250 plus GST per annum.

c) request that a community outcomes plan be prepared for approval by the board chair and deputy chair and that this be attached as a schedule to the lease.

d) note that all other terms and conditions to be in accordance with the Community Occupancy Guidelines 2012 and the Reserves Act 1977.

Horopaki

Context

7. This report considers a new ground lease to the Scouts for the footprint of the building, which they own, situated at 55 West End Road, Herne Bay.

8. The Community Occupancy Guidelines 2012 recommend that upon expiry of a lease for tenant owned buildings, the tenant may apply for a new community lease without the need for an expression of interest process.

9. The recommended initial term for a group owning their own building is 10 years with one right of renewal for 10 years. However, local boards have discretion to grant an alternative term to community groups, provided that it aligns to one of the terms contained in the Auckland Council’s Community Occupancy Guidelines of 2012.

10. Staff recommend granting a new community lease to the Scouts for a term of ten years commencing 1 August 2021, with one right of renewal for a further ten years.

11. The Waitematā Local Board is the delegated authority with the decision-making power to resolve on whether to approve the ground lease for part of the land that the building is on.

Building and land

12. The property is legally described as Section 1 SO 69238 and comprised in Record of Title 156959. The land is held under the provisions of the Reserves Act 1977 as local purpose (esplanade) reserve.

13. The land has been leased to the Scouts since 1 September 2003 to provide for sea scout activities.

14. The current lease reached final expiry on 31 August 2018 and the Scouts have been holding over on a month-by-month tenancy.

15. The Scouts have applied for a new lease and the Community Occupancy Guidelines provides for groups that own their own buildings an automatic right to re-apply at the end of their occupancy terms.

16. The Scouts’ building has access to Cox’s Bay waters, see below:
cid:image002.png@01D5CD32.4D5C2140
Photo 1: building at 55 West End Road hatched in yellow dots

17. A separate coastal permit has been issued for the part of the building that sits over the water.

The Scout Association of NZ - Hawke Sea Scouts

18. The Scouts has a long history of being part the community, by providing activities for young people for nearly 90 years, and part of a worldwide scouting youth programme and leader training first established in 1909. The Scouts is large and successful, regionally and nationally, but most importantly they focus on the development and enjoyment of the youth involved in their programme.

Tātaritanga me ngā tohutohu

Analysis and advice

19. A deputation to the Local Board was raised regarding the availability of the facility at an affordable community hire rate.

20. There is no provision in the Deed of Lease enabling Council to negotiate with a tenant their community hire rate. The Community Occupancy Guidelines guides that the revenue generated from facility hire must go back to the group’s activities and or maintenance of the building.

21. However, staff have met with the Scouts to discuss and assess the situation.

22. The Scouts hire the hall for events and to a wide range of users including Girl Guides on a regular basis and have hired it to other community groups on a one-off basis. The hire charges range from $40 an hour to a day rate of $700 for a variety of social and corporate events. The Scouts negotiate and accommodate community groups at a lower rate.

23. The building is of a high standard and the amenities provided include access to Wifi and AV equipment, tables and chairs, a commercial kitchen, heat pumps and cleaning.

24. Rates have been reviewed at four other facilities, similar in capacity, in the surrounding area and the $40.00 an hour rate to the Girl Guides is comparable.

25. Staff have assessed and confirmed that the income generated from hiring out the facility supports the operational expenses and contributes towards the long-term maintenance plan for the building. In 2010, the Scouts completed a major renovation of the building ensuring the long-term future of the building to support youth development but also to provide a revenue stream through hire to community, corporate and public members. The building is in excellent condition and ongoing maintenance is carried out on a regular basis. There are future plans for repair work to the ramp.

26. It is important that a group holds sufficient funds to maintain their building now and into the future. Otherwise the costs of renewing and maintaining the building would be borne by Council should the group fall through.

27. In terms of providing access to the wider community, the Community Outcomes Plan have targets and performance measures that the tenant reports on annually. The community outcomes counts membership- people served by the Scouts providing sea scouting activities; formal hireage- which can be corporate and community use. The specific target and performance measure we can use is “Total number of participants/visitors/ users/customers attended to for the Financial Year”, where we can negotiate number of people/community groups they will try to attend to in a Financial Year.

28. The Scouts currently occupy the building three evenings per week and the Girl Guides one evening per week. The building is available for hire mornings and afternoons during the week. Community Leasing staff and the Waitematā Local Board can negotiate via the Community Outcomes Plan targets and performance measures that the Scouts continue to promote the use of the premises by community groups.

Ngaati Whanaunga’s concerns

29. Staff presented the proposed lease at the Central South Mana Whenua Forum on 24 February 2021 and followed up with an email on 27 May 2021 requesting written feedback. Ngaati Whanaunga made a submission and required additional information and a site visit.

30. Ngaati Whanaunga suggested shorter lease term; questioned rent equitability as Ngaati Whanaunga were paying commercial rent for a property they acquired from Auckland Transport; was concerned about the location on which the Scouts’ building is sited- including precautions in place whilst the tenant undertakes any works on the coastal marine area and the building being a hindrance to natural processes including cliff subsidence and flooding and; enquired about the Scouts’ consideration of the environment.

31. The recommended lease term and rental are in accordance with the current operative Community Occupancy Guidelines and Ngaati Whanaunga’s concerns have been fed to the Community Leasing staff participating in the review of the Community Occupancy Guidelines.

32. Staff referred Ngaati Whanaunga’s concerns on the coastal marine area and flooding to Council’s coastal teams. The Council’s Senior Coastal Specialist noted that “the building and or structure extended out over the water, hence the buildings floor level is likely elevated above the inundation event level, so may not effect their operations too much. But they- the Scouts should be aware of it, and able to adapt to such inundation events and potential effects on the Scouts.”

To make the Scouts aware of this, the above will be written into the Scout’s Deed of Lease.

33. Ngaati Whanaunga’s other concerns of precautions in place whilst the tenant undertakes any works on the coastal marine area are regulated by the coastal permit the Scouts hold, Council’s Team Leader of coastal and water allocation confirmed. A copy of this has been supplied to Ngaati Whanaunga and Council’s Team Leader of coastal and water allocation provided responses to the specific concerns raised by Ngaati Whanaunga.

34. The Scouts have advised that they have been trialling to use bare minimum fresh water to wash their equipment; have gutter and downpipe collating rainwater to the sea and use scaffolding to catch everything when they are doing works on the building. The Scouts also have been undertaking rubbish collection activities on the waters and foreshore annually.

35. Community Leasing staff have advised and provided written response to Ngaati Whanaunga’s requirement for information and has received no further comments from Ngaati Whanaunga to date.

Tauākī whakaaweawe āhuarangi

Climate impact statement

36. There are no climate impacts in approving a new lease of the premises. The site is not within a flood prone area and although on the coast the building is built above sea level and is unlikely to be affected by coastal inundation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

37. Part of the land on which the building sits has been classified local purpose (esplanade) reserve (Waitematā Local Board Resolution WTM/2021/42 on 15 March 2021), therefore a new community lease can be granted.

38. Public notification is not required for leases on local purpose reserves.

39. The Council’s Parks and Places Specialist has advised that there are no concerns in granting a new lease.

40. Associated with this is a coastal permit. During the second term of the lease the tenant will need to apply to Council’s coastal team for a new coastal permit to authorise the building on the foreshore area.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

41. A deputation was presented to the Local Board from a community group regarding access of the premises at a reduced community rate. The Board referred the deputation presentation to staff and staff has provided information in the Analysis and advice section of this report.

42. The recommendations align with the Waitematā Local Board Plan outcomes: “Connected communities that are inclusive, accessible and equitable.”

Tauākī whakaaweawe Māori

Māori impact statement

43. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader statutory obligations to Māori. Support for Māori initiatives and outcomes are detailed in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

44. Ngaati Whanaunga’s concerns were discussed in the Analysis and advice section above.

45. Ngaati Whanaunga has had the opportunity via consultation to contribute to the decision of a new lease to the Scouts. Local Board can consider Ngaati Whanaunga’s concerns and Council’s expert advice provided in making its decision.

Ngā ritenga ā-pūtea

Financial implications

46. The current lease has a rental of $250 plus GST per annum.

47. The Community Occupancy Guidelines 2012 provide for a rental of one dollar ($1) plus GST per annum.

48. There is a review of rent deviations and the conflict between the Community Occupancy Guidelines 2012 and Local Board Funding Policy 2018. This review has been on-hold due to the departure of Council policy staff. The revised directive to Community Leasing staff is that until such time as the review is completed, all reports are to recommend the current rental levels on any new leases or renewals.

49. If the board approves a rental of $250 plus GST per annum there is no impact on the boards budget. If however, the board approved a rental of $1 plus GST per annum the shortfall of $249 will need to be met from the LDI allocation.

50. The local board funding policy 2018 indicates that when a board makes a decision that reduces the income to the boards budget, then that board must make up any shortfall from their locally driven initiative (LDI) allocation.

51. The board’s financial advisor has reviewed this section.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

52. There are no other anticipated risks to the local board in granting a new lease.

Ngā koringa ā-muri

Next steps

53. Subject to local board approval, staff will prepare the Deed of Lease and Community Outcomes Plan for the Scouts.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Tsz Ning Chung - Community Lease Advisor

Authorisers

Taryn Crewe - Acting General Manager Community Facilities

Trina Thompson - Local Area Manager

Waitematā Local Board

21 September 2021

Western Springs Lakeside Te Wai Ōrea Park - Proposed New Pedestrian Loop Track

File No.: CP2021/13646

Te take mō te pūrongo

Purpose of the report

1. To seek a decision from the Waitematā Local Board on whether to proceed to consultation to seek community views on installing a new pedestrian loop track within the recently cleared area of Western Springs Lakeside Te Wai Ōrea Park.

Whakarāpopototanga matua

Executive summary

2. There is currently one pedestrian track connecting West View Road and Western Springs Lakeside Te Wai Ōrea Park (WSP).

3. There is a current opportunity to develop an additional pedestrian track that connects to the existing track, which would create a loop walking experience through the revegetating native forest area.

4. The Western Springs Lakeside Te Wai Ōrea Park Draft Development Plan went out for consultation in August 2018, which included two sections of pedestrian track in the forest area. The provision of a new loop track (in addition to the existing access track), was well supported by the community through the consultation of the development plan.

5. The approach to future path development was articulated in the adopted Western Springs Lakeside Te Wai Ōrea Park Draft Development Plan at page 25 as follows:

New footpath connections and any upgrade to the existing path through the forest area (pines with native understory) will only be considered once the management regime for the pines has been confirmed and after full consultation on route options with relevant stakeholders has been undertaken.

6. The plan was adopted by the local board at its business meeting on 18 August 2020 (resolution WTM/2020/180 (b)) as follows:

That the Waitematā Local Board request that the plan be amended to clarify that any upgrade to the existing path through the forest area will only be considered once the management regime for the pines has been confirmed and after full consultation on route options with relevant stakeholders including residents of West View Road neighbouring community.

7. The provision of an additional pedestrian loop track was discussed with Waitematā Local Board members that were present at a site visit on 19 June 2021. At this meeting, interest was expressed in obtaining further information about a proposed loop track.

8. Consultation with relevant stakeholders including mana whenua and residents of West View Road wider neighbouring community will be required on the proposed loop track option. Community interest is high and consultation via the Auckland Council Have Your Say website is recommended by staff.

9. The estimated cost to undertake the design and physical works for the new loop track is $83,000. If the local board decides to proceed with the new pedestrian loop track following consultation, the board will need to allocate the entire amount from the local board’s Local Discretionary Initiatives (LDI) capital expenditure budget.

10. At present, there are no allocated funds in the financial year 2020/2021 work programme for the provision of a new track in WSP.

11. An inner-city native loop track experience would provide visitors to Western Springs Lakeside Te Wai Ōrea Park with greater access through the park and is likely to be well utilised. As such, staff recommend that the local board request staff to undertake consultation on Option 2, that is to proceed to consultation in respect of the addition of a pedestrian native loop track.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) request staff to proceed to consultation with relevant stakeholders, including mana whenua, the residents of West View Road neighbouring community, and the public on the possibility of a new pedestrian loop track linking off the existing track, and connecting West View Road and the Western Springs Lakeside Te Wai Ōrea Park.

b) note that staff will report back on the findings of the consultation to the local board once completed.

Horopaki

Context

12. There is currently one pedestrian track within the northern forest area of Western Springs Lakeside Te Wai Ōrea Park connecting West View Road to associated recreation areas within the park. This track has recently been upgraded to short walk track standards. This track provides a connection from West View Road to the park itself.

13. There is an opportunity to develop a pedestrian loop track on the site. This would commence at the southern end of the recently renewed existing track, up a sloped section to an open level area which rejoins the upgraded existing track. The track could be used in either direction.

14. The possible route of the proposed track was discussed with Waitematā Local Board members present at a site visit on 19 June 2021. At this meeting interest was expressed in obtaining further information about a proposed loop track.

Tātaritanga me ngā tohutohu

Analysis and advice

15. There are two options to be considered in the provision of an additional pedestrian loop track within the recently cleared forest area of the park.

Options

Analysis

Budget

and

source

Option 1

No extension of the pedestrian track network

The current access track creates a good link and throughfare for those walking from West View Road through to the park to associated recreation areas and Great North Road. As such there is currently less incentive for the wider public and other users to venture into this part of the park.

There are no further track works proposed under this option in the forest area.

(There is no additional cost to the local board associated with this option.)

Advantages of not extending the pedestrian track network – Option 1

· Will give everyone the opportunity to take a pause to consider if the new track is the best option or whether there are other opportunities or do nothing.

· Not creating another man-made structure on the park.

· That the proposed alignment of the track can be further planted to enhance the natural environment.

· That the proposed funds that would be allocated to the additional track could be used for another project in the local board area.

· No increase in maintenance costs for the additional track.

Option 2

Provide a new pedestrian loop track off the existing track

An additional section of track is proposed to connect with the upper section of the renewed track that would connect with the existing access track and run down through the eastern area of the forest and connect back at the Motions Creek Footbridge. This loop track could be accessed in either direction.

The new proposed section of 222 meters will extend the current access track and provide a loop track experience approximately 452 meters in length. The width of the proposed path is 1.2 meters.

There is only one location that is suitable for the track without further vegetation clearance (and therefore avoiding the need for resource consent).

The track surface will be a compacted aggregate creating a surface that is easy to maintain and has a low environmental impact.

$83,000

LDI capex

Advantages of creating a new loop track – Option 2

Following the tree removal there is some open space on the site. Before the recently planted trees and plants grow over the entire site, there is an opportunity to create a unique native loop track within the urban environment with expansive views.

Loop tracks provide a more enjoyable walking route, offering the public a walk that returns to the original starting point without traversing the same portion of track twice.

A loop track would provide:

· a unique native bush experience providing an opportunity for the public to enjoy the beauty of the emerging and growth of the native forest

· a short route that would enable all age groups to undertake the walk

· unique viewshafts out to Ōwairaka maunga, the Western Springs Lake, and out to the Waitākere Ranges

· protection for the young plants as they continue to grow by keeping people on the tracks

· a reason for all users and visitors to the park to use and engage with this elevated section of the park, as the native loop track would be a destination in its own right

· an opportunity for local schools and early childhood centres to learn about native plant species and identification, which will be showcased through the loop track.

Indicative location of the new track

Indication of possible design of box stairs and track surface

Ecological considerations

15. There is only one location that is suitable for the loop track without undertaking any further vegetation clearance.

16. Ecological advice has been sought, and it has been confirmed that the presence of a walking track will not have any negative impacts on arboreal or ground native plant species.

17. Similarly, a walking track will not have any negative impacts on reptiles and bird movement throughout the area, particularly once vegetation becomes established.

18. The installation of a loop track will also increase the ability for pest animal control personnel to easily access central areas and reduce the possibility of pathogens being translocated into vegetated areas. The track will increase ease of access to high value native vegetation areas.

Resource consent considerations

19. The site is zoned Open Space – Informal Recreation, and the land is also identified as a Significant Ecological Area.

20. No further vegetation clearance will be required, and as such, there are no other triggers that require resource consent. As the earthworks are permitted both on a district and regional level, no resource consent is required for the installation of a loop track.

21. The current planting spacings within the existing consent area are greater than the 1.2 metre width of a walking track and are therefore wide enough to accommodate a walking path.

22. It is important to note that if any vegetation clearance is required this will trigger the need for a resource consent. As a result, the consideration of the loop track and any decisions made on consultation and construction, must be made before extensive growth takes place.

Project funding and timing considerations

23. There are currently no allocated funds in the financial year 2020/2021 work programme for the provision of a new track in WSP. The estimated cost of the physical works for the new track is $83,000.

24. If following consultation, the local board decide to proceed with Option 2 for a new pedestrian loop track, funding will need to be considered and allocated from the local board’s Local Discretionary Initiatives (LDI) capital expenditure budget.

25. Option 2 will require consultation and depending on the level of consultation required, the delivery of the physical works could commence in April-May 2022.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan sets out two core goals:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

27. The proposed loop track will have a positive impact on greenhouse gas emissions and will contribute towards adapting to the impacts of climate change.

28. Small carbon emissions are anticipated from construction, including contractor emissions. This includes embodied emissions from construction materials and vehicle fuel. Staff will seek to minimise carbon and contractor emissions through implementing Auckland Council's sustainability guidelines.

29. Maximising the upcycling and recycling of existing material will be prioritised to ensure minimum impact.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. Collaboration with Customer and Community Services staff would be ongoing to ensure that the development of the loop track was appropriately integrated into the operational maintenance and asset management systems when the project was completed.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31. In the 2018 Western Springs Lakeside Te Wai Ōrea Park Draft Development Plan, two sections of track were shown within the Western Springs lakeside forest area. The plan went out for public consultation in August 2018. These two highlighted sections of track were:

· the existing track connection from West View Road, over the Motions Creek foot bridge to the lower pathways in the open space of WSP

· a new eastern loop track connecting the upper section of the existing West View Road track adjacent to the Motions Creek foot bridge.

32. There were over 200 responses to the consultation. Feedback on the draft development plan was generally very positive, with 80 per cent of respondents being either moderately, or very satisfied with the location and type of path being proposed.

33. No respondents requested removal of the existing track through the forest, and only one respondent of the 200 requested that the proposed new loop track be excluded from the final approved plan.

Figure 1 Excerpt taken from Western Springs Lakeside Development Plan survey feedback report

34. There is general support from the community for the renewal of the existing track within the park.

35. Prior to the felling of the pines, a concern was raised that by including the potential route of a path within in the plan, this predetermined the decision on how the pines were going to be managed.

36. As a result, all references to a new track through the forest were removed from the Draft Western Springs Lakeside Te Wai Ōrea Park Development Plan. The approach to future path development was articulated on page 25 in the adopted plan, as follows:

New footpath connections, and any upgrade to the existing path through the forest area (pines with native understory) will only be considered once the management regime for the pines has been confirmed and after full consultation on route options with relevant stakeholders has been undertaken.

37. There is now an opportunity for the Waitematā Local Board to consider the construction of a further pedestrian loop track in this park. The loop track may encourage more people to enjoy and engage with the native bush restoration project.

Consultation considerations

38. At this stage, staff require a direction to proceed with consultation on the possible addition of a loop track. Full consultation on a proposed route option in the forest for the new track will be required with all relevant stakeholders including residents of the local community as per the local board resolution WTM/2020/180, b) 18 August 2020:

That the Waitematā Local Board request that the plan be amended to clarify that any upgrade to the existing path through the forest area will only be considered once the management regime for the pines has been confirmed and after full consultation on route options with relevant stakeholders including residents of West End Road neighbouring community.

39. The recommended approach would be similar to the consultation for the Western Springs Development Plan consultation, using the Have Your Say website and inviting people with interest to provide feedback. This would include mana whenua, and key stakeholders such as:

• Auckland Zoo

• schools

• stadiums

• participants from the development plan consultation

• participants of the community planting day

• Community Liaison Group members

• neighbouring properties.

Tauākī whakaaweawe Māori

Māori impact statement

40. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.

41. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, Whiria Te Muka Tangata Māori Responsiveness Framework, Kia Ora Tāmaki Makaurau - Māori Outcomes Performance Measurement Framework and Local Board Plans.

42. When investigating and delivering projects, consideration is given to how the activities can contribute to Māori well-being, values, culture and traditions.

43. Where aspects of the project are anticipated to have an impact on an activity, facility or location of importance to Māori, appropriate and meaningful engagement will then be undertaken.

44. Subject to the resolution from the Waitematā Local Board, engagement with mana whenua will be undertaken and walkovers of the site will be arranged with local iwi.

Ngā ritenga ā-pūtea

Financial implications

45. The total estimated cost of developing a new pedestrian loop track is $83,000.

46. The Waitematā Local Board currently has $107,000 unallocated LDI capex budget in financial year 2021/2022.

47. As part of the financial year 2021/2022 work programme development workshops, the local board discussed allocating LDI capex budget to items from the Western Springs Lakeside Te Wai Ōrea Park Development Plan, Heard Park Concept Plan and Basque Park Concept Plan.

48. Should consultation proceed, and the consultation be in favour of the loop track addition, the Waitematā Local Board would need to consider allocating $83,000 for the new pedestrian path project from their unallocated financial year 2021/2022 LDI capex budget for this project to proceed.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

49. The gradient of the proposed track alignment raises up from the stream crossing at approximately 1 in 2.4 which would make it difficult to incorporate wheelchair accessibility that requires a gradient of 1 in 12. The provision of a track with no steps at the required standard of 1 in 5.7 would require the construction of a zigzag track and the removal of existing vegetation, thus triggering a resource consent. It is proposed to install box steps to negotiate this section of the track.

50. It is proposed that the current track would remain open during construction except during the delivery of materials.

51. The process to produce the Western Springs Lakeside Te Wai Ōrea Park Development Plan demonstrated there was good community support for the renewal of the existing track, and the possible provision of new tracks within the former pine stand.

52. The use of tracks by mountain bikes can become a risk but, in most cases, it has been a perceived risk rather than an actual risk occurrence. To mitigate the risk the following are options:

· Introducing bylaws to restrict use of the reserve by mountain bikes. This will have its own issues as we may restrict genuine users walking bikes through the site, enforcement could be difficult to attend or have a resource for a call out at a specific time.

· Introducing a policy or an amendment to the Western Springs Lakeside Te Wai Ōrea Park Development Plan restricting bikes from the park. Signage could be installed and there would be reliance on people abiding by the policy as not enforceable.

· A physical option is installation of chicane barriers to restrict or slow bikes. This would be a simple option but again installing restrictions for walkers on the track. They don’t completely restrict bikes as we need to cater for prams to negotiate the barriers.

· Work with the community and schools on education and awareness on the high environmental value by restoring this reserve and the ongoing need to preserve this natural forest.

· Even with restrictions in place bikers may create their own circuits off the track and council will need to have measures in place to restore any damage and restrict ongoing use.

· Monitoring the use to see if there is an issue with mountain bikes before taking further action.

Ngā koringa ā-muri

Next steps

53. Subject to the resolution from the Waitematā Local Board, Community Facilities staff will undertake consultation with the community and stakeholders to seek their views on the proposed new loop track.

54. The results of the community consultation and mana whenua engagement will be presented to the Waitematā Local Board once completed.

55. Table 1: Proposed Project phasing and timelines

Option 2: Proposed Project phase	Planned completion timeframe
Approval of proceeding to consultation by Local Board for Option 2	September 2021
Consultation Stakeholder, community consultation and iwi engagement will be undertaken a part of this phase.	October - December 2021
Workshop presentation of consultation outcomes and results to the Local Board.	February 2022

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Grant Jennings - Manager Kauri Dieback and Track Specialist

Authorisers

Taryn Crewe - Acting General Manager Community Facilities

Trina Thompson - Local Area Manager

Waitematā Local Board

21 September 2021

Land-owner approval for City Rail Link works within Basque Park

File No.: CP2021/13489

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Waitematā Local Board for the landowner application from City Rail Link Limited to occupy a portion of, and undertake the installation of wastewater infrastructure within, Basque Park, Newton.

Whakarāpopototanga matua

Executive summary

2. The applicant, City Rail Link Limited, seeks landowner approval to occupy and undertake wastewater installation works within Basque Park as part of the City Rail Link project.

3. The wastewater infrastructure installation involves the construction of a replacement wastewater pipe that runs from the City Rail Link Mt Eden Station precinct to Basque Park.

4. On completion of the works the wastewater infrastructure will be owned and operated by Watercare Services Limited.

5. The construction activities associated with the wastewater infrastructure installation requires the establishment of a construction support/laydown area in Basque Park.

6. The occupation of Basque Park is proposed for approximately 12 months to undertake the works.

7. The proposal is consistent with the Waitematā Local Board Plan and the Auckland Plan as the proposed works are enabling works for the City Rail Link project which aims to provide a more connected and sustainable transport network.

8. Staff recommend that the Waitematā Local Board approve the application.

9. If the Waitematā Local Board supports the recommendation, staff will compile a landowner approval letter with associated conditions, allowing the applicant to proceed with the proposal.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) approve the application from City Rail Link Limited to occupy a portion of Basque Park (as shown in Attachment B) for a period of 12 months to undertake wastewater infrastructure installation works

b) request that City Rail Link Limited undertake full reinstatement of any disturbed land and assets following completion of the works.

Horopaki

Context

Proposal

10. The applicant, City Rail Link Limited, has applied for landowner approval to occupy and undertake works within Basque Park as part of the City Rail Link project.

11. The City Rail Link (CRL) is a 3.45km twin-tunnel underground rail link up to 42 metres below Auckland’s city centre. The CRL aims to transform the Britomart Transport Centre into a two-way through-station that better connects the Auckland rail network. This will allow the rail network to at least double its current rail capacity.

Wastewater infrastructure

12. The applicant’s proposal is for the installation of a wastewater pipe between the Mt Eden Station precinct and Basque Park, as the construction works at the Mt Eden Station site conflict with the existing wastewater network.

13. The replacement wastewater pipe will be a 560mm diameter pipe ranging from approximately 4 metres depth at Basque Park to 25 metres in depth beneath the road reserve as it passes between Rendall Place and into Ruru Street. The installation of the new pipe will be undertaken using a combination of trenching and trenchless methodologies.

14. Open trenching and excavation will occur between two existing manholes within Basque Park to enable the horizontal directional drilling from Basque Park to the intersection of Ruru Street/Nikau Street. A new larger manhole will then be installed to replace the southern-most manhole and there will be a temporary open trench of approximately 60 metres within the park that allows for a launch pit to be able to install the new pipe.

15. Wastewater assets are owned and operated by Watercare Services Limited. Once the wastewater diversions works are completed, the new asset will be handed over to Watercare.

16. The existing wastewater line and the proposed replacement wastewater line are shown in Attachment A.

Construction area

17. Construction activities to facilitate the above requires the establishment of a construction support/laydown area within Basque Park at the northern end of Rendall Place, encompassing approximately a third of Basque Park overall.

18. The construction support/laydown area is proposed to be located at Basque Park for the duration of the works, approximately 12 months, beginning at the end of 2021. The construction support/laydown area is required for the provision of a site office, the storage of equipment and vehicles, and machinery operation.

19. Towards the end of the occupation period, pipe laydown within Basque Park (outside of the construction area) will be required for approximately four weeks to enable the pipe to be stringed through to the receiving pit located within the Mt Eden area.

20. Steel mesh fencing 1.8 metres high will be established around the site with gates at Rendall Place and Couldry Street for delivery and access. A temporary haul road is also required within the park for vehicle movements.

21. Due to the need to set up an entrance point at the northern end of Couldry Street, five parking spaces (three time-restricted off-street parking, and two on-street) will need to be temporarily removed. It is anticipated that a further five on street spaces will need to be removed at the intersection of Rendall Place/Couldry Street to enable safe construction vehicle movements given the narrow road width in this area.

22. Attachment B shows the occupation area and the approximate area of the pipe laydown. The rest of Basque Park (outside of the occupation area) will remain open for public use.

Trees

23. The works will potentially result in the removal of five trees within Basque Park. The trees proposed for removal are one protected Majestic Palm, three non-protected newly planted trees (a Pohutukawa ‘Mistral’, Magnolia ‘Little Gem’ and a dead Cherry tree) and two newly planted English Oak trees.

24. The Majestic Palm tree is to be retained and worked around in the first instance, being removed and transplanted only if required. Strict tree protection measures will be required to ensure the safety of the Palm tree.

25. The Pohutukawa ‘Mistral’, Magnolia ‘Little Gem’ and dead Cherry tree will require removal to facilitate the proposed works. Replacement species for the removal of these trees will be discussed with council’s senior urban forest specialist at a required pre-start meeting prior to the works taking place.

26. The two English Oak trees (Quercus robur) flank the entrance into the park from the end of Rendall Place. These trees are recently planted specimens and will require removal to enable the establishment of the directional drilling platform and works area. It is proposed to relocate these trees to an alternative location within the park. This alternative location will be discussed with council’s senior urban forest specialist.

Closed landfill

27. Basque Park is identified as a closed landfill. The applicant will be required to obtain asset owner approval from council’s closed landfills team for the proposed works.

Construction timeframes

28. The works within Basque Park will take place over an approximate 9-month period. The total duration of occupation is 12 months in order for the applicant to complete reinstatement works.

29. Pipe laydown within Basque Park will be required for approximately four weeks to enable the pipe to be stringed through to the receiving pit location.

Strategic and legislative alignment

30. The proposal is consistent with the following documents:

Waitematā Local Board Plan 2020

31. The proposal aligns with Outcome 2: Connected communities that are inclusive, accessible and equitable as the City Rail Link aims to better connect the Auckland and its users, as well as provide more sustainable travel choices. The proposed occupation of Basque Park and the wastewater infrastructure installation works are enabling works for the City Rail Link project.

Auckland Plan 2050

32. The proposal aligns with the transport and access outcome of the Auckland Plan 2050 Aucklanders will be able to get where they want to go, more easily, safely and sustainably as, as above, the proposed works are enabling works for the City Rail Link, with better and more sustainable connections resulting on completion of the project.

Basque Park renewal and upgrade

33. Basque Park is subject to a proposed upgrade and renewal by council. The purpose of the renewal is to upgrade the park assets and create an attractive, well connected community friendly green open space for the Newton and Eden Terrace areas.

34. As part of this upgrade and renewal, engagement activities are planned to provide an opportunity for key stakeholders and the public to have input into the proposed upgrade. A timeline of the engagement is included in Attachment C.

35. The applicant has confirmed that they will work with council to coordinate park reinstatement in line with any possible redevelopment.

Tātaritanga me ngā tohutohu

Analysis and advice

Specialist input

36. The following council specialists have reviewed and support the proposal:

parks and places specialist

facilities manager

senior urban forest specialist

Options considered

37. The applicant considered a number of options to undertake replacement of the wastewater infrastructure as alternatives to the proposal described above. These options are briefly described below:

Do nothing

38. This option is not a viable option as it would require a significant redesign of the City Rail Link, including already constructed works at Mt Eden and have significantly adverse programme impacts on the overall CRL project.

Pump station

39. The installation of a pump station to avoid the need to undertake works in the park was not considered a viable option as Watercare have expressed a preference to not have pumped systems due to associated operational and maintenance costs, including overflows within the network and air discharges.

Siphon installation

40. Use of a siphon is a feasible option however this would have potential operational complexity, maintenance and risks associated, such as overflows within the network and air discharges, given the engineering required for this option to be implemented.

Gravity connection

41. This option was chosen as the preferred option as it involved less complexity and operational and maintenance costs, as well as being consistent with Watercare’s preferred solution.

Preferred option

42. The preferred and recommended option is the gravity connection and associated works within Basque Park. This is the preferred option for the following reasons:

· the proposal will not adversely affect the long-term access to or use of Basque Park

· council specialists have reviewed and support the proposal

· the proposal will not adversely affect the proposed Basque Park renewal and upgrade

· the replacement infrastructure will reduce the risk of wastewater overflows as it separates stormwater and wastewater in the area

· replacement planting will take place within the park to mitigate the loss of the vegetation being removed to facilitate the works

· any adverse effects of the proposal can be mitigated by conditions placed on any landowner approval issued

· the proposal aligns with the Waitematā Local Board Plan and the Auckland Plan by better connecting Aucklanders, with the wastewater works being necessary to facilitate the construction and operation of the CRL.

43. If the Waitematā Local Board approve the application and the preferred option, the applicant will be granted landowner approval for the occupation of Basque Park and the wastewater infrastructure installation works.

44. The occupation of Basque Park will be formalised via a licence to occupy agreement which will include operational terms and conditions of the occupation, such as the applicant undertaking full reinstatement of any damaged land following the occupation period and the applicant paying a financial contribution for occupation of Basque Park.

45. If the local board decline the application, the applicant will not be able to undertake the proposed works and the alternative options will need to be explored further. The applicant has advised that these options pose greater risk of malfunction and additional construction and whole of life costs which are not acceptable to Watercare.

Tauākī whakaaweawe āhuarangi

Climate impact statement

46. The proposal will have a positive impact on climate change through a potential reduction in greenhouse gas emissions as the CRL project will encourage more efficient and sustainable transport choices.

47. The proposed gravity system does not rely on long term operational energy use and hence reduces emission sources.

48. The trees that are proposed to be removed within Basque Park will be either transplanted or replaced and therefore will continue to provide carbon capture opportunities, resulting in a potential reduction of greenhouse gas emissions.

49. The wastewater diversion will enable the construction of CRL, which will help with improving public transport across the region. The new wastewater infrastructure will enable Watercare to provide for safe and efficient wastewater collection and conveyance, which is key to supporting the existing and future well-being of Auckland.

50. The proposed wastewater diversion will also enable the separation of the combined stormwater/wastewater network which will improve the overall performance of the wastewater infrastructure for this section of the network. Improved network performance will reduce the risk of network overflows and any potential adverse environmental effects, overall improving network resilience.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

51. The application and its effects have been assessed by a number of technical experts on behalf of both the applicant and the council. These areas of expertise include arboriculture, contamination, parks strategy and operational maintenance. Council specialists were overall supportive of the proposal due to the wider benefits of the proposal (CRL enabling works), the majority of Basque Park remaining open to the public, the proposed works being temporary in nature, and the applicant undertaking full reinstatement of the park following the works.

52. No other council groups are considered to be affected by the proposal beyond those consulted with.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

53. The applicant met with the Waitematā Local Board on 4 May 2021 and presented the extent of works in Basque Park and the anticipated duration of construction and occupation. The board discussed the proposed upgrade of Basque Park and highlighted some issues for the applicant to consider during the works, such as the potential for noise effects and that the park is well frequented by neighbours with their dogs.

54. The applicant has opened an Information Hub at Te Manawa, 1 New North Road, Eden Terrace as part of its wider engagement strategy. Details of the Information Hub were provided during door knocking exercises and signage that was displayed to attract passers-by. Drop-in sessions specific to the Basque Park works were also held on 27 and 29 May 2021. These specific sessions were advertised through flyers and letters hand delivered to 400 of the closest properties (residences and businesses) surrounding Basque Park.

55. At the drop-in sessions the applicant shared details about the proposed pipe diversion, including timeframes and visuals showing how the temporary construction site would look to park users and data on noise and access. Six people attended the sessions over the two days, five of which lived in the surrounding area.

56. The applicant has stated that generally people were not opposed to the proposed works and wanted to better understand any potential noise impacts and hours of operation (these matters are controlled by regulatory requirements). The applicant will continue to provide updates to surrounding residents and businesses prior to commencement of any works, and on-going during the works.

57. As part of the resource consent requirements, the applicant is also required to provide written communication (e.g. newsletter or similar) to all residents within 50 metres of the site, and any other residents of Rendall Place, Norwich Street and Macaulay Street that overlook the site at least 10 working days prior to any site works commencing. This communication is required to provide the following information:

a) details of the overall works, its timing and duration;

b) contact details, including a 24-hour telephone number, and name(s) of personal whose job is to receive complaints and enquiries;

c) the process for receipt and response to complaints

58. This will help ensure the local community is aware of the works and how they can provide feedback if there are any issues during construction. The parties will also be provided quarterly updates on progress for the duration of works.

Tauākī whakaaweawe Māori

Māori impact statement

58. A Mana Whenua Forum, comprising representatives from eight iwi, was established and formalised through the CRL project (outside of council processes). The CRL Mana Whenua Forum plays an important partnership role with the applicant, providing valuable input into the design of the CRL stations and how any environmental effects of construction will be managed.

59. The Forum also works collaboratively around built heritage and archaeological matters and undertakes kaitiakitanga (guardianship) responsibilities, including site monitoring, assisting with archaeological discovery procedures and providing input of Maori Matauranga (knowledge) in relevant stages of the project.

60. Monthly hui are held with mana whenua to provide updates and gather feedback on various aspects of the CRL project. A hui was held on 4 March 2021, where the applicant presented information on the Basque Park wastewater diversion works.

61. Mana Whenua informed the applicant that there was a historic grove in the area, and in considering any replacement planting that this be considered. There were no further cultural values identified for the site. The applicant will continue to keep the Forum updated as the works progress.

62. The proposed works will have a positive impact on Maori with the CRL encouraging and promoting healthy, low impact lifestyles by providing a sustainable transport option that better connects Auckland. This assists in demonstrating council’s commitment to Maori by helping to advance Maori social, cultural and environmental wellbeing.

63. Reducing the risk of wastewater overflows through the separation of the stormwater and wastewater network is also consistent with recognising the mauri of water and iwi cultural values.

Ngā ritenga ā-pūtea

Financial implications

64. The cost associated with the construction of the wastewater infrastructure and the reinstatement of Basque Park will be the responsibility of the applicant. The ownership and ongoing maintenance of the wastewater infrastructure will lie with Watercare following the infrastructure handover process.

65. The applicant will be required to pay a financial contribution for the occupation of Basque Park, which will be available to the Waitematā Local Board for use on the development of Basque Park.

66. There will be no financial cost to the local board for the proposal.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

67. There are no significant risks to council associated with the proposal and associated recommendation. The application and its effects have been assessed by a number of technical experts on behalf of both the applicant and the council, and strategically the proposal meets council’s direction.

68. The proposed works also have approved resource consents (BUN60380951, LUC60380953 and WAT60381548) which determined that any potential adverse effects of the proposal under the Auckland Unitary Plan (operative in part) and the National Environmental Standard for Assessing and Managing Contaminants in Soil to Protect Human Health are acceptable.

69. A license to occupy agreement will formalize the applicant’s occupation of Basque Park and will be subject to conditions which must be agreed to by the applicant.

Ngā koringa ā-muri

Next steps

70. If the local board approves the proposal, the applicant will receive landowner approval for the proposed wastewater installation works and the occupation of Basque Park for 12 months for a construction/laydown area. A landowner approval letter will be issued to the applicant with conditions that will mitigate any potential adverse effects on the park.

71. If the local board declines the application, the proposal will not be able to proceed and landowner approval will not be granted. The applicant will then have to further consider alternative options that pose greater risk to the environment, are significantly more expensive and currently not acceptable to Watercare Services Limited.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Existing and proposed wastewater infrastructure	105
b ⇩	Construction laydown area	107
c ⇩	Engagement timeline	109

Ngā kaihaina

Signatories

Author

Darren Cunningham - Senior Land Use Advisor

Authorisers

Taryn Crewe - General Manager Community Facilities

Trina Thompson - Local Area Manager

Waitematā Local Board

21 September 2021

Waitematā Local Board Local Grants and Multiboard Round One 2021/2022 grant allocations

File No.: CP2021/12594

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline the applications received for Waitematā Local Grants, Round One and Multi-board Local Grants Round One 2021/2022.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Waitematā Local Grants Round One (Attachment A), and Multi-board Local Grants Round One 2021/2022 (Attachment B)

3. The Waitematā Local Board adopted the Waitematā Local Grants Programme 2021/2022 on 20 April 2021. The document sets application guidelines for contestable grants submitted to the local board (Attachment C)

4. The local board set a total community grants budget of $150,003 for the 2021/2022 financial year.

5. Twenty-six applications have been received for Local Grants Round One 2021/2022 requesting a total of $181,828.28 and nine applications for Multi-board Local Grants Round One 2021/2022 requesting a total of $367,592.17

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) agree to fund, part-fund or decline each application received for the Waitematā Local Grants Round One, listed in Table One.

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2220-106	Artweek Auckland Limited	Arts and culture	Towards the advertising and promotion of "Artweek" including a poster campaign and an upgrade to the website.	$9,500.00	Eligible
LG2220-107	Nahyeon Lee	Arts and culture	Towards venue hire, travel and parking costs, operational costs and printing of flyers for the "Chrome Dome and Schizo" play	$3,597.75	Eligible
LG2220-109	Blob Collective	Arts and culture	Towards the the artists fees, presentation, installation and maintance fees of the "2080" interactive art project	$4,500.00	Eligible
LG2220-112	Grey Place Limited Grey Place Limited	Arts and culture	Towards advertising, materials, food and alcohol, artists reviews, travel costs, Instagram post boosts and a photographer	$6,069.10	Ineligible
LG2220-123	Joshua Baty	Arts and culture	Towards venue hire, building materials, costume props and marketing for the production "The Potential for Rain"	$5,925.30	Eligible
LG2220-126	New Zealand Fashion Museum	Arts and culture	Towards costs for "fashion: making space to shape our identity"	$10,000.00	Eligible
LG2220-135	Auckland Writers and Readers Festival Charitable Trust	Arts and culture	Towards an Asian curator, appearance fees, travel fees and administration costs	$8,000.00	Eligible
LG2220-139	JK Productions Limited	Arts and culture	Towards wages, production and administration costs for the "Swift Divides Call - Visualising a Future for Black Queer Kiwis" a visual arts exhibition.	$9,823.33	Eligible
LG2220-143	Tardigrade World Limited	Arts and culture	Towards editorial fees and marketing for magazine "Waste Archive: issue two"	$7,500.00	Eligible
LG2220-102	Bear New Zealand Body Positive New Zealand Incorporated	Community	Towards administration costs, prizes, flights, catering and koha for unpaid talent for "Bear Week 2022"	$3,000.00	Eligible
LG2220-105	St Stephens Presbyterian Church in Ponsonby	Community	Towards St Stephens hall floor upgrade	$19,000.00	Eligible
LG2220-117	Gujarati Samaj New Zealand Incorporated	Community	Towards souvenirs, advertising, venue hire and transport for the 10th Anniversary celebration for Gujarati Samaj New Zealand.	$7,500.00	Eligible
LG2220-130	Youthline Auckland Charitable Trust	Community	Towards counsellor helpline training, management, and support from October 2021 to March 2022	$7,500.00	Eligible
LG2220-132	Auckland Seniors Support and Caring Group Incorporated	Community	Towards the training of volunteers, operation costs, translation fees and venue hire for the Seniors Support Service	$10,000.00	Eligible
LG2220-133	Mountains To Sea Conservation Trust	Community	Towards funding for kayak hire, and the operational costs of school 'Kaitiaki programme'	$9,900.00	Eligible
LG2220-134	Doughnut Economics Advocates New Zealand	Community	Towards a composting box	$5,000.00	Eligible
LG2220-136	Auckland and District Pipe Band Incorporated	Community	Towards funding for a drum set for the Auckland and District Pipe Band	$5,808.00	Eligible
LG2220-137	The Actors` Program	Community	Towards IT upgrades	$1,287.00	Eligible
LG2220-144	Royal New Zealand Plunket Trust	Community	Towards the cost of a heat pump and cage for the Richmond Rd Plunket rooms	$4,850.00	Eligible
LG2220-146	Communities Against Alcohol Harm	Community	Towards costs for a consultant to monitor social media and conduct workshops to raise awareness of liquor licenses applications.	$5,675.00	Ineligible
LG2220-148	Rainbow Pride (Whakahihi) Auckland Incorporated	Community	Towards funding for "pre-entertainment", kids activities and music set-up at Auckland Rainbow Parade	$7,686.30	Eligible
LG2220-149	Community Groups Feeding the Homeless Incorporated Community Groups Feeding the Homeless Incorporated	Community	Towards food costs, cooking and preparation of food for the homeless	$3,600.00	Eligible
LG2220-122	Aaiotanga Peace Place Charitable Trust	Community	Towards production costs of the "Vertical Voice" newsletter for "apartment dwellers"	$8,638.50	Eligible
LG2220-150	Aaiotanga Peace Place Trust	Community	Towards the cost of catering, wages, materials and venue hire for a monthly residents’ meetup	$4,968.00	Eligible
LG2220-119	Grey Lynn 2030 Transition Community Trust	Environment	Towards advertising, project management and event collateral for Grey Lynn 2030.	$5,000.00	Eligible
LG2220-103	The Human Agency	Events	Towards the cost of the event "Performance Town (on tour) including the preparation and production costs held on 26 November 2021.	$7,500.00	Eligible

Total				$181,828.28

b) agree to fund, part-fund or decline each application received for the Waitematā Multi-board Grants Round Two, listed in Table Two.

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB2022-113	Big Buddy Mentoring Trust	Community	Towards operational costs including wages, rent, transport, and equipment to recruit, screen, and train up to 50 more Auckland men to be volunteers (Big Buddies) to Auckland boys who do not have a father in their life.	$145,500.00	Eligible
MB2022-115	The Other Club Limited	Arts and culture	Towards the production "Skin Hunger" at various locations, including venue hire, online marketing and catering from 6 November 2021 to 8 March 2022.	$20,000.00	Eligible
MB2022-119	Pregnancy Help Incorporated	Community	Towards the community programme costs including staff wages. transport costs, printing and office rent from 1 October 2021 to 31 May 2022.	$11,000.00	Eligible
MB2022-121	The Student Volunteer Army Foundation	Community	Towards the Student Volunteer Army (SVA) "Kids Programme Volunteer Project" in various primary schools including the costs of school kits and providing administrative support from 31 October 2021 to 1 August 2022.	$37,000.00	Eligible
MB2022-136	Age Concern Auckland Incorporated	Community	Towards delivering the Empowering Communities Programme across West and Central Auckland between 1 October 2021 and 30 June 2022.	$25,000.00	Eligible
MB2022-144	Auckland Deaf Society Incorporated		Towards the Christmas event including two sign language interpreters, entry fees for 74 adults and children to Butterfly Creek and donations for volunteers on 11 December 2021.	$3,152.17	Eligible
MB2022-148	CNSST Foundation (formerly Chinese New Settlers)	Community	Towards the "Community Connection" CNSST Education and Wellbeing Programme in central Auckland from 30 October 2021 to 23 July 2022.	$15,000.00	Eligible
MB2022-151	People Frist New Zealand Incorporated	Community	Towards training programmes for people with a disability, including decision-making, self-advocacy, financial capability and being safe, held at Royal Oak from 1 October 2021 to 30 September 2022.	$12,500.00	Eligible
MB2022-161	The Order of St John Northern Region Trust Board	Community	Towards the St John's Youth Development programme including venue hire, course fees, operational costs and First Aid kit renewals from 4 October 2021 to 30 June 2022.	$21,460.00
MB2022-168	The Order of St John Northern Region Trust Board	Community	To purchase of 24 defibrillators to place inside and outside buildings in each local board area.	$49,628.00	Eligible
MB2022-169	Rainbow Youth Incorporated	Community	Towards the Rainbow Youth Support groups in multiple locations from 1 October to 30 September 2022.	$27,352.00	Eligible
Total				$367,592.17

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city

7. Auckland Council Community Grants Policy supports each local board to adopt a grants programme

8. The local board grants programme sets out:

· local board priorities

· Higher priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Waitematā Local Board adopted their grants programme for 2021/2022 on 20 April 2021 and will operate two quick response and two local grants rounds for this financial year

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way.

13. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; decreasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and education about sustainable lifestyle choices that reduce carbon footprints.

14. Two applicants applying to local grants response round two have indicated that their project supports climate change outcomes.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

16. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. Local boards are responsible for the decision-making and allocation of local board community grants. The Waitematā Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

18. The local board is requested to note that section 48 of the Community Grants Policy states; ‘we will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time’.

19. A summary of each application received through Waitematā Local Grants, Round One and Multi-board Local Grants Round One 2021/2022 is provided (refer Attachment A and B).

Tauākī whakaaweawe Māori

Māori impact statement

20. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

21. Fourteen applicants applying to Local Grants round one have indicated that their project targets Māori or contribute to Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

22. The allocation of grants to community groups is within the adopted Long-term Plan 2021-2031 and local board agreements

23. The Waitematā Local Board adopted the Waitematā Local Grants Programme 2021/2022 on 20 April 2021. The document sets application guidelines for contestable grants submitted to the local board (Attachment C)

24. The local board set a total community grants budget of $150,003 for the 2021/2022 financial year.

25. Twenty-six applications have been received for Local Grants Round One 2021/2022 requesting a total of $181,828.28 and nine applications for Multi-board Local Grants Round One 2021/2022 requesting a total of $367,592.17

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified that a low risk associated with funding the applications in this round.

27. Staff recommend that due to current COVID19 crisis, if an applicant is unable to carry out the project in this financial year, then a clause is added to the recommendation, that the applicant can retain the funds to carry out the event in the next financial year or postpone the event date, to when alert levels have reduced, and the event can be conducted safely.

Ngā koringa ā-muri

Next steps

28. Following the Waitematā Local Board allocation of funding for the Local Grants Round One and Multi-board grants, staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇨	Waitematā Local Grant Round One - applications summary (Under Separate Cover)
b ⇨	Waitematā Multi-board Grant Round One - applications summary (Under Separate Cover)
c ⇨	Waitematā Local Grants Programme 2021/2022 (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Arna Casey - Grants Advisor

Authorisers

Rhonwen Heath - Head of Rates Valuations & Data Mgmt

Trina Thompson - Local Area Manager

Te Hā Noa - Victoria Street linear park project update

File No.: CP2021/13748

Te take mō te pūrongo

Purpose of the report

1. To seek feedback from the Waitematā Local Board on the preliminary design for Te Hā Noa - Victoria Street linear park project, ahead of public engagement planned for October 2021.

Whakarāpopototanga matua

Executive summary

2. The City Centre Masterplan 2020 was adopted by the Planning Committee in March 2020 (resolution number PLA/2020/17). It is a place-based document that gives effect to the expectations of the city centre in the Auckland Plan. The masterplan is shaped by targets and direction from the Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

3. This project delivers on the City Centre Masterplan Transformational move 6: The Green Link, a vision to connect the city centre and the waterfront through a green linear park connecting Victoria and Albert parks along Victoria Street.

4. The Waitematā Local Board Plan 2017 notes the board’s support for creating a green Victoria Street linear park in line with the City Centre Masterplan.

5. Over the last two years Auckland Council has completed investigations through an indicative business case (May 2020) and a detailed business case (May 2021), both of which are available on the Progress AKL website. During this time, regular updates have been provided to the Waitematā Local Board.

6. The detailed business case recommends that investment in Te Hā Noa – Victoria Street linear park proceeds with a phased approached. It is recommended that stage one comprises of the area between Federal Street and Kitchener Street, including the City Rail Link station portals. It also highlights that timing is vital to support the benefits of investment in the City Rail Link.

7. The current budget for the first stage of the project in the Long-Term Plan 2021-2031 is $49 million which was adopted at the end of June 2021.

8. The preliminary design commenced in May 2021 for the section of Victoria Street from the City Rail Link designation area, (east of Albert Street to Kitchener Street). The City Rail Link designation area to Federal Street is being designed and delivered by Link Alliance. The project team is working closely with Auckland Transport and Link Alliance to ensure continuity of design.

9. The preliminary design was still being developed when the agenda was closed and will be provided prior to the 21 September 2021 Waitematā Local Board meeting.

10. Stakeholder engagement will be aligned with other midtown projects including Wellesley Street bus improvements and the City Rail Link, with public engagement to commence in early October 2021.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) provide feedback on the preliminary design for the Te Hā Noa - Victoria Street linear park project ahead of public engagement.

Horopaki

Context

11. The council is delivering the City Centre Masterplan 2020. The recent completion of projects in downtown Auckland, Wynyard Quarter and Karangahape Road are examples of how the council group is working together to create a city that is responding to the way our communities want to live, work and play.

12. The council’s developments are now focused on upgrades within midtown, initially on the areas around the Aotea Station, Victoria Street, Wellesley Street and Queen Street.

13. It is where civic, cultural, education and commercial activities converge with a growing residential community^{^[1]} (refer to attachment A for city centre population estimates from Statistics NZ) and is set to become a key transport hub with the opening of the Aotea Station in 2024 and the Wellesley Street bus corridor.

14. Already bounded by the most densely populated neighbourhood in Auckland, private sector developments planned for the area could see further growth in the residential population.

15. Upgrades to Federal Street, Myers Park, Queen Street, Wellesley Street and Victoria Street, as well as the 21-storey building to be built over Aotea Station, and the Kāinga Ora development on Greys Avenue will create more inviting residential, working and transport environments with a low-carbon footprint.

16. In readiness for the opening of the City Rail Link Aotea Station, designs are being prepared for how the area around the entrances will be accessible and welcoming for the thousands of people who will arrive every day.

17. Te Hā Noa – Victoria Street linear park project will change the way people experience and travel through midtown, whether on bus, foot, bike, or scooter.

18. This project delivers on the City Centre Masterplan Transformational move 6: The Green Link, a vision to connect the city centre and the waterfront through a green linear park connecting Victoria and Albert parks along Victoria Street as shown in Figure 1. Public consultation on the revised City Centre Masterplan in 2019 indicated 86 per cent of respondents supported the concept of a green link connecting the city’s open spaces.

Figure 1: Project area as envisaged in the City Centre Masterplan

Tātaritanga me ngā tohutohu

Analysis and advice

19. This project is a regional planning activity for the development of the city centre – a key growth area in the Auckland Plan development strategy.

20. The project is primarily a streetscape upgrade within the road corridor. The primary asset owner and operator for the completed works will be Auckland Transport.

21. There is currently no proposal to rename all or part of Victoria Street as part of this project.

Project purpose statement

22. The following purpose statement has been developed by the project team and community of practice to guide and underpin our direction and decision making:

“We are transforming Victoria Street to create a thriving public space for movement, rest and recreation, in a way that reflects the unique identity of Tāmaki Makaurau, to enhance the wellbeing of our people, our city and our natural environment.”

Te Hā Noa

23. The project has been based on partnership with mana whenua. The project team has been working for the past two years with mana whenua to demonstrate best practice in developing the Te Hā Noa – Victoria Street linear park project. The project process has been gifted a working title from the Mana Whenua project working group, Te Hā Noa.

24. Te Hā Noa is to freely experience one’s surroundings, to breathe and acknowledge the sights and sounds whilst journeying within the city centre and the link between Te Koranga and Te Reuroa.

25. Te Hā – the breath in Māori terms is the essence of life itself, encompassing all the senses. Noa is to be free within the journey to experience.

26. Mana whenua have indicated support for the use of the name Te Hā Noa Victoria Street linear park for the public consultation. This helps demonstrate the council group’s commitment towards achieving the City Centre Masterplan’s Outcome 1: Tāmaki Makaurau - Our place in the world, which has a focus on the use of widespread use of Te reo Māori in the city centre. It is also consistent with the Waitematā Local Board’s Plan 2020 Outcome 1: Māori are empowered, and their identity and culture is visible.

27. As the project is primarily a street upgrade, there is no formal creation of new public space or a park such as Te Wānanga in the downtown programme therefore there is no formal naming process to proceed with.

Project benefits

28. Collaborative work with a broad cross-council group of internal stakeholders (“community of practice”) has identified problems, opportunities, benefits and solutions in Victoria Street. These are captured in the investment logic map below:

Completion of the investigation phases

29. The indicative business case was completed in May 2020 and recommends a preferred layout for the full length of the street as well as a staged approach to delivery. The full Te Hā Noa – Victoria Street linear park indicative business case is now available on the Progress AKL website. A summary of the layout options for the full length of the street are provided in Attachment B.

30. The detailed business case and concept design for stage one of the project commenced in April 2020 and was completed in April 2021.

31. With the completion of the detailed business case, we now have:

· a preferred option – concept design for Victoria Street between Hobson and Kitchener Streets with a recommendation to deliver the first section between Federal and Queen Streets to coincide with the City Rail Link works

· a high level cost estimate

· a cultural framework agreed with mana whenua

· construction programme coordinated with City Rail Link and Auckland Transport’s Wellesley Street project

· economic justification: a strong benefit-cost ratio of 2.8

· benefits realisation plan including a sustainable development framework.

32. The detailed business case recommends that investment in Te Hā Noa – Victoria Street linear park proceeds. It also highlights that timing is vital to support the benefits of investment in the City Rail Link.

33. The full Te Hā Noa Victoria Street linear park detailed business case and cultural framework is available on the Progress AKL website.

Preliminary design phase

34. We are currently in the preliminary design phase which began in May 2021 and is due to be completed in December 2021.

35. The preliminary design will focus on the area between Albert Street and Kitchener Street.

36. The design is being developed with mana whenua to create an attractive public space, with spacious footpaths and places to meet among newly established native trees and vegetation.

37. The road will be a single lane in each direction with a buffered bi-directional cycle lane on the southern side.

38. New lighting, street furniture and public art will make Te Hā Noa – Victoria Street linear park a safe and enjoyable place for people in the central city.

39. An overview of the preliminary design for both Te Hā Noa – Victoria Street linear park and the Wellesley Street Bus Improvements project will be brought to the board ahead of public engagement in October 2021.

Engagement

40. Key targeted stakeholder engagement commenced in September 2020 and will continue throughout the project. A promotional project video has been produced and is available on the Progress AKL website.

41. Auckland Council and Auckland Transport will carry out a combined engagement and consultation with stakeholders to help reinforce the strategic integrated drivers for the two projects, and to demonstrate alignment of delivery in the midtown area.

42. The two projects have been through various stages of consultation in the development of the separate indicative business cases and detailed business cases. Te Hā Noa - Victoria Street linear park was also included in consultation of the City Centre Master Plan 2012 and its refresh in 2019.

43. The two projects are dependent on each other as the outcomes and functions of the two streets complement each other and mutually reinforce progress towards Access For Everyone, Future Connect and the City Centre Masterplan.

44. To demonstrate integrated planning and alignment of delivery in the midtown area, Auckland Council and Auckland Transport will carry out a combined engagement and consultation with stakeholders.

45. Joint public engagement with the Wellesley Street Bus Improvements project will commence in early October 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

46. We continue to focus on sustainability and climate change outcomes as part of this project. We have completed a sustainability development framework (built on existing Auckland Council strategies) for the project.

47. The development of the preferred option as part of preliminary design is based on the sustainability objectives. The collaboration between Auckland Council, Auckland Transport, designers and contractors ensures that design choices incorporate sustainable practices. These include elements such as green innovations and low-impact sustainable materials will be woven in during preliminary design as these are core to the structure and the layout of the park.

48. This enables Te Hā Noa - Victoria Street linear park to contribute to Auckland Council’s commitment to the wellbeing of our community and climate action as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

49. The project team will work closely with Auckland Transport, the Link Alliance and City Rail Link Ltd to ensure alignment with the Victoria Street intersection closure, engagement in midtown, design and construction programmes.

50. Several integration groups are currently established across utilities, network operations, cycling and communications. We will continue to work together as the projects progress.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

51. Four key benefits of investment lifted in the investment logic map have been identified for Te Hā Noa Victoria Street linear park which support all six outcomes in the Waitematā Local Board Plan 2020. The table below shows this relationship.

Table 1: Relationship between project benefits and local board plan outcomes

Benefit statement	Local board plan outcome
1: Increased pedestrian and cycling linkages for movement along and across Victoria Street	Outcome 5: Sustainable transport network that is safe and accessible
2: Activated quality spaces for commercial and recreational activities	Outcome 3: High quality urban development that has accessible, versatile and sustainable public and private spaces Outcome 6: Waitematā business are sustainable, innovative and prosperous
3. Improved sense of belonging and connection to place	Outcome 1: Maori are empowered, and their identity and culture is visible Outcome 2: Connected communities that are inclusive, accessible and equitable
4: A healthier and more sustainable city centre	Outcome 4: Waitematā is future-focused, green and resilient to climate change

52. The Waitematā Local Board Plan 2017 specifically notes the board’s support for creating a green Victoria Street Linear Park in line with the City Centre Masterplan.

53. The local board has been kept informed and has received several updates on the project in May 2019, August 2019, September 2020, 8 June 2021 and 10 August 2021.

Tauākī whakaaweawe Māori

Māori impact statement

Te Hā Noa

54. Our partnership with mana whenua has been fundamental in this project. The project team has been working for the past two years with mana whenua to demonstrate best practice in developing the Te Hā Noa – Victoria Street linear park project. The project process has been gifted a working title from the mana whenua project working group, Te Hā Noa.

55. A cultural framework for the project was agreed with mana whenua which will guide our project practices, engagement and design outcomes. This cultural framework remains the intellectual property of mana whenua.

56. Mana whenua will also continue to work with us on the sustainability development framework as the project progresses to achieve good environmental outcomes for the project.

Ngā ritenga ā-pūtea

Financial implications

57. The approved budget for the project in the Long-term Plan 2021-2031 is $49 million.

58. The budget is sufficient to progress design and construction of the area between Queen Street and Albert Street.

59. Further funding will be sought from the City Centre Targeted Rate to deliver an upgrade of the section between Queen Street and Kitchener Street to continue the single vehicle lane in each direction with bi-directional cycle lane arrangement through to Te Teuroa Albert Park for.

60. Staff will seek support for the City Centre Targeted Rate funding from the Auckland City Centre Advisory Board at their September 2021 meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

61. COVID-19 restrictions are presenting an issue for the project’s planned public engagement. There is a risk that engagement will be delayed depending on alert level restrictions. The project team has several online events planned if we are unable to present in person.

62. The current project cost estimate is high level and based on concept design. There is significant cost volatility in the construction markets that could change the project cost. The project team is continually checking the design against the budget to ensure that cost changes are picked up as early and accurately as possible in order to deliver within the approved budget.

63. Auckland Council, Auckland Transport, City Rail Link Limited and the Link Alliance are continuing to work together to integrate the projects and to minimise disruption for the city during construction.

Ngā koringa ā-muri

Next steps

64. Staff will consider and incorporate the board’s feedback on the design in preparation for the public engagement.

65. Public engagement for this project and the Wellesley Street Bus Improvement project will commence in early October 2021.

66. The preliminary design for stage one which commenced in May 2021 is scheduled for completion towards the end of 2021, when submission of resource consent documentation is planned.

67. Staff will continue to engage with the board as the project progresses through workshops and memos.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Auckland City Centre population estimates 1996-2020 Statistics NZ	131
b ⇩	Layout options for Victoria Street - Te Ha Noa project report	133

Ngā kaihaina

Signatories

Author

Tam White – Senior Governance and Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Trina Thompson - Local Area Manager

Waitematā Local Board

21 September 2021

Local board feedback on Auckland Transport's Parking Strategy Review

File No.: CP2021/13529

Te take mō te pūrongo

Purpose of the report

1. To seek feedback from local boards on Auckland Transport’s Parking Strategy Review.

Whakarāpopototanga matua

Executive summary

2. Auckland Transport (AT) is currently reviewing its Parking Strategy (2015). The AT Parking Strategy sets out the objectives, principles and policies relating to AT’s management and supply of parking across Auckland.

3. Since 2015, there have been numerous changes in the local government setting. These require realignment of policy.

4. This report gives an overview of the approach being taken to the Parking Strategy review, including how staff are engaging with local boards.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) provide feedback on the review of Auckland Transport’s Parking Strategy by 30 September 2021, ahead of public consultation on the review.

Horopaki

Context

5. The AT Parking Strategy was developed subsequent to local government amalgamation, bringing together one regional strategy and set of policies for all AT managed parking.^{^[2]}

6. The current strategy was released in 2015 and is provided as Attachment A. The policies cover:

· management of on-street and off-street parking

· regulation methods (including pricing)

· parking permits and coupons

· comprehensive Parking Management Plans

· parking for different types of transport

· event management

· technology for parking management

· Park and Ride provision and pricing

· compliance and enforcement

7. The Parking Strategy has worked well over the last seven years. It has led to various changes and successes:

· business/centre parking areas implemented

· residential parking schemes rolled out and expanded due to their success and popularity

· demand-responsive, priced parking implemented successfully, helping to manage parking demand and keep parking spaces turning over and available for customers

· a consistent approach applied across the region to parking issues, and a transparent approach.

Tātaritanga me ngā tohutohu

Analysis and advice

The AT Parking Strategy needs to be reviewed

8. Since the AT Parking Strategy was developed in 2015, there have been a number of changes to policy and planning, as well as changes in the Auckland setting. Examples include:

· adoption of the Auckland Unitary Plan. Development signalled in the Unitary Plan will enable growth that may be difficult to service with public transport, meaning that some new suburbs will rely on car use for access

· market demand is pushing for more housing provision and density. Development is already showing evidence of less car-parking provision and more issues with car-parking compliance

· changes to travel behaviour, such as emergence of micro mobility (scooters etc) and the growth of the delivery economy

· Auckland’s public transport network has matured over time, providing opportunities for further passenger uptake and efficiency related to park and ride management

· Auckland’s Climate Plan (and coming government strategy) will require changes to the land transport system, including parking

· of particular relevance is the National Policy Statement on Urban Development (NPS-UD). This guides direction on urban development through district planning. The NPS-UD requires council to remove parking minimum requirements from the Unitary Plan. This means that developments will not be required to provide onsite parking. This will contribute to society and transport becoming less car-centric over time, however, it will lead to increasing pressure on public parking resources, particularly kerbside parking.

Developing a next-generation parking strategy

9. The overall approach that AT is taking to the review is to:

· realign the Parking Strategy objectives and outcomes with the central and local government policy and planning context

· discover and understand key issues for parking through focussed discussions with elected representatives, subject matter experts, industry representatives, partners and stakeholders

· fill any gaps with new policies (including those focus areas below)

· re-engage with Aucklanders on parking

· develop a strategy that is practical to implement.

10. The review will also focus on three key areas where there is a known need for improvements and updates to policies and guidelines. These include:

· Park and Ride - planning for growth and provision and managing demand

· Kerbzone optimisation – developing a framework to manage the space between the kerbside lane and adjacent land uses

· Comprehensive Parking Management Plans - these are parking management plans for more localised areas - we are reviewing the framework and guidelines to develop these.

What we are asking of local boards

11. Parking roles and responsibilities provide an important context for understanding how parking is managed and how to have best effect in appealing or advocating for change.

12. Under the Local Government (Auckland Council) Act 2009, AT is responsible for all parking within the road reserve. AT manages a number of off-street carparking sites on behalf of Council, by delegation. In addition, AT manages Park and Ride sites. Auckland Council owns all underlying land assets.

13. We have reviewed local board plans, giving us some insight into how parking issues impact each local board area. Common themes are the desire for more Park and Ride and bike parking, as well as managing parking as part of new developments.

14. The recent Regional Land Transport Plan (RLTP) consultation also received feedback from local boards on the topic of enhancing Park and Ride facilities.

15. Auckland Transport welcomes further local board discussion and input to the Parking Strategy review. We are keen to hear from local boards, what outcomes we should be aiming for and also what specific issues the strategy should address.

16. Local board feedback will enable us to shape the draft refresh of the Parking Strategy prior to public consultation.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. Te Tāruke-ā-Tāwhiri:Auckland’s Climate Action will require changes to the land transport system, including parking.

18. Government strategy and direction will also require changes, particularly the National Policy Statement on Urban Development (NPS-UD) which requires planning decisions to contribute to the development of urban environments that support reductions in greenhouse gas emissions and are resilient to the likely current and future effects of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. Auckland Transport have engaged with key stakeholders and across the Auckland Council family, including with council’s Advisory Panels.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

· June 2021- introductory memo to local boards to introduce the Parking Strategy review and approach

· June 2021- presentation to the Local Board Chairs’ Forum to introduce the Parking Strategy review and discuss plans for local board engagement

· August 2021- workshops with those local boards who elected to have a workshop before public consultation questions, raise ‘pain-points’ and gauge any initial feedback (PowerPoint provided as Attachment B)

· September 2021 – opportunity to provide formal feedback ahead of public consultation.

Tauākī whakaaweawe Māori

Māori impact statement

22. We are engaging with the Mana Whenua Kaitiaki Forum to establish how best to incorporate views from Mana Whenua and mataawaka into the review.

Ngā ritenga ā-pūtea

Financial implications

23. There are no financial implications associated with the local board providing feedback on the review of Auckland Transport’s Parking Strategy.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. The direction taken by the updated Parking Strategy will include what levers should be pulled, how far they should be pulled, and how fast.

25. Lower levels of intervention, undertaken more slowly, will allow more incremental change, and plenty of time for Aucklanders to adapt, but will take longer to achieve the shifts that Auckland needs.

26. More intervention, implemented more quickly will require significant changes in behaviour but will be a quicker route to the eventual outcome of a city that is less dependent on cars.

27. Each of these approaches will have their own risks and necessary mitigations.

Ngā koringa ā-muri

Next steps

28. Feedback from local boards ahead of public consultation is required by 30 September 2021.

29. Public consultation will take place in October/November 2021.

30. Following consultation, all local boards will receive a summary of data and comments received during public consultation.

31. Those local boards who elected to have their workshop after public consultation have these booked in for February 2022.

32. Following these workshops, all local boards will have a further opportunity to provide formal feedback.

33. The final updated Parking Strategy is expected to go to the Planning Committee for adoption in May 2022, after which local boards will be provided with a final copy of the strategy.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Auckland Transport Parking Strategy (2015)	141
b ⇩	Parking Strategy – PowerPoint presentation to local board workshops	181

Ngā kaihaina

Signatories

Author

Kat Ashmead - Senior Advisor Operations and Policy

Authorisers

Louise Mason - GM Local Board Services

Trina Thompson - Local Area Manager

Waitematā Local Board

21 September 2021

Public feedback on proposal to amend the Water Supply and Wastewater Network Bylaw 2015

File No.: CP2021/13472

Te take mō te pūrongo

Purpose of the report

1. To seek local board views on how the Bylaw Panel should address matters raised in public feedback to the proposed amendments to the Te Kaunihera o Tāmaki Makaurau Ture ā Rohe Whakarato Wai me te Pae Kōtuitui Wai Para / Auckland Council Water Supply and Wastewater Network Bylaw 2015, before a final decision is made.

Whakarāpopototanga matua

Executive summary

2. To enable the local board to provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal, staff have summarised the feedback and provided a structure for deliberations.

3. The proposal helps to protect the water and water networks from damage misuse and interference and assist in the provision of reliable, safe and efficient water and wastewater services in Auckland.

4. Council received responses from 46 people and organisations at the close of feedback on 16 July 2021. All feedback is summarised into the following topics:

Topic	Description
Proposal 1	To further define the rules regarding unauthorised taking of water from the water supply network
Proposal 2	To further define the rules regarding unauthorised discharges to the wastewater network
Proposal 3	Clarification of linkages to other legislation, bylaws and other documentation
Other	Other bylaw-related matters raised in public feedback and other additional matters

5. Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal and, if it wishes, present those views to the Bylaw Panel. Taking this approach will assist the panel and Governing Body to decide whether to adopt the proposal.

6. There is a reputational risk that feedback from the local board area is from a limited group of people and organisations and does not reflect the views of the whole community. This report mitigates this risk by providing local boards with a summary of all public feedback.

7. The Bylaw Panel will consider all local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body on 5 November 2021. The Governing Body will make a final decision in November 2021.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) receive public feedback on the proposal to amend the Te Kaunihera o Tāmaki Makaurau Ture ā Rohe Whakarato Wai me te Pae Kōtuitui Wai Para / Auckland Council Water Supply and Wastewater Network Bylaw 2015 in this agenda report.

b) provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal in recommendation a) to assist the Bylaw Panel in its deliberations.

c) appoint one or more local board members to present the views in b) to the Bylaw Panel on 5 November 2021.

d) delegate authority to the local board chair to appoint replacement(s) to the persons in c) should an appointed member be unable to present to the Bylaw Panel on 5 November 2021.

Horopaki

Context

Bylaw protects the water supply and wastewater networks

8. The Governing Body adopted the Ture ā Rohe Whakarato Wai me te Pae Kōtuitui Wai Para 2015 / Water Supply and Wastewater Network Bylaw 2015 on 25 June 2015 (resolution number GB/2015/62). This Auckland Council bylaw is administered by Watercare Services Limited.

9. This bylaw seeks to protect the water supply and wastewater networks by:

· requiring authorisation from Watercare to connect to or disconnect from the water supply or wastewater network and enabling Watercare to refuse connections where there is insufficient network capacity

· ensuring appropriate standards for any new infrastructure under Watercare's control

· protecting the quality of the water supply and prohibiting illegal use from hydrants

· managing work near the water supply and wastewater network to protect it from damage

· allowing for restricting the water supply to maintain enough drinking water in the event of drought or other emergency

· managing inflows and illegal dumping of material into the wastewater network to avoid wastewater overflows.

10. The bylaw is one part of a wider regulatory framework. Issues related to access to private property are addressed under the Local Government Act 2002 while those related to the compliance with water quality are addressed under the Health Act 1956.

11. In addition, uniquely to Auckland, Watercare has a contractual relationship with its customers. This enables the bylaw to focus on matters relating to the impact of household and businesses’ behaviours on the public assets, while the customer contract addresses the rights and obligations for each customer’s water and wastewater connection.

Council proposed amendments to the bylaw for public feedback

12. On 25 February 2021, the Governing Body adopted a proposal to make amendments to the Water Supply and Wastewater Network Bylaw for public consultation (resolution number GB/2021/11).

13. The proposal arose from a statutory review of the Water and Wastewater Network Bylaw 2015 (see figure below).

14. The proposal helps to clarify and further define the rules in the bylaw by clarifying:

· the rules around the unauthorised taking of water from the water supply network

· the definitions around unauthorised discharges to the wastewater network

· linkages with other bylaws and documentation.

15. The proposal was publicly notified for feedback from 8 June until 16 July 2021. During that period, council received feedback from 43 people and three organisations. In addition, the ‘AK Have Your Say’ webpage received 396 hits.^{^[3]}

Process to amend Water Supply and Wastewater Network Bylaw 2015

Graphical user interface, text, application, chat or text message

Description automatically generated

The local board has an opportunity to provide views on public feedback

16. The local board now has an opportunity to provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal before a final decision is made.

17. Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 5 November 2021.

18. The nature of the local board views is at the discretion of the local board but must remain within the scope of the proposal and public feedback. For example, the local board could:

· indicate support for matters raised in public feedback by people from the local board area

· recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the Upper Harbour Local Board area

19. A total of two people from the local board area provided feedback to the proposal. There was majority support for proposals 1, 2 and 3. This is similar to the total support from all people across Auckland who provided feedback:

Support of proposal in the local board area

Topic	Total support from the Upper Harbour local board area	Total support from people across Auckland
1: To further define the rules regarding unauthorised taking of water from the network	50%	70%
2: To further define the rules regarding unauthorised discharges to the wastewater network	50%	79%
3: Clarification of linkages to other legislation, bylaws and documentation	50%	76%

20. Key themes of feedback from people in the local board area are consistent with key themes from all public feedback:

· generally supportive of all amendments

· one respondent suggested that the proposed restriction of prohibited items in the wastewater network is unenforceable.

21. The full proposal can be viewed in the link. Attachment A of this report contains a draft Bylaw Panel deliberations report which includes a summary of all public feedback. Attachment B contains a copy of all public feedback related to the local board area.

Staff recommend the local board provide its views on public feedback

22. Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback by resolution and, if it wishes, present those views to the Bylaw Panel on 5 November 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. There are no implications for climate change arising from decisions sought in this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. The bylaw impacts the operations of many Watercare teams in charge of the operations and the planning of water sources and water and wastewater networks. It also impacts some Auckland Council teams involved in compliance and stormwater management. Relevant staff are aware of the impacts of the proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25. Local board members were invited to give feedback on the bylaw in December 2019. This included an offer by staff to present workshops to interested local boards at their meetings.

26. Communication was received from one local board in relation to wastewater overflows, a matter unrelated to bylaw and already covered by the Resource Management Act 1991.

27. This low interest in the bylaw review is consistent with the Auckland Council’s classification of the bylaw as ‘low impact and low interest to local boards’ under the agreed principles and processes for Local Board Involvement in Regional Policy, Plans and Bylaws 2019.

28. An update on the findings and options stages were included in Watercare’s local board communications in June 2020.

29. This report provides an opportunity to give local board views on how the Bylaw Panel should address matters raised in public feedback to the proposal before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

30. The bylaw contributes to the Māori plan’s key directions and aspirations of Manaakitanga (Improve Quality of Life ‘Satisfaction with our environments and standard of living’) and Kaitiakitanga (Ensure Sustainable Futures ‘lntergenerational Reciprocity’) by ensuring the public water supply and wastewater network is future-proofed and not contaminated or damaged, which would be detrimental to the people and the natural environment.

31. Input by mana whenua was sought at a special hui of the Mana Whenua Kaitiaki Forum in January 2020. The main concerns related to environmental issues beyond the bylaw scope, such as archaeological sites and clarifications of asset ownership and responsibilities.

32. Staff sought input by mana whenua on the proposed options in June 2020. A meeting with the chairperson of the Mana Whenua Kaitiaki Forum confirmed his support for the direction taken and recommended a written update at the June 2020 forum to carry on the engagement.

33. Watercare staff presented an update of the bylaw review process to the Mana Whenua Kaitiaki Forum in mid-October 2020.

34. Those respondents who identified as Māori during the public consultation were all generally supportive of the three proposals.

Ngā ritenga ā-pūtea

Financial implications

35. There are no financial implications arising from decisions sought in this report. Costs associated with the special consultative procedure will be met within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36. The following risks have been identified:

If...	Then...	Mitigation
The feedback from the local board area is from a limited group of people and organisations	The feedback may not reflect the views of the whole community	This risk is mitigated by providing local boards with a summary of all public feedback

Ngā koringa ā-muri

Next steps

37. On 5 November 2021, the Bylaw Panel will consider all formal local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body. The Governing Body will make a final decision in February 2022 (refer to the ‘Process to make the amend the Water and Wastewater Network Bylaw 2015’ diagram in the ‘Context’ section of this report).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Bylaw Panel Deliberations Report	205
b ⇨	Waitematā Local Board Submissions (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Sharon Danks – Operations Delivery Manager - Watercare

Authorisers

Mark Bourne – Chief Operations Officer - Watercare

Louise Mason - GM Local Board Services

Trina Thompson - Local Area Manager

Waitematā Local Board

21 September 2021

Public feedback on proposal to make a new Public Trading Events and Filming Bylaw 2022

File No.: CP2021/12975

Te take mō te pūrongo

Purpose of the report

1. To seek local board views on how the Bylaw Panel should address matters raised in public feedback to the proposed new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui / Auckland Council Public Trading, Events and Filming Bylaw 2022, before a final decision is made.

Whakarāpopototanga matua

Executive summary

3. The proposal helps to minimise safety risks, nuisance and the misuse of council-controlled public places (for example footpaths, local parks and civic spaces) by continuing to regulate trading, events and filming activities.

4. Council received responses from 78 people and organisations including late feedback received from one organisation after the close of feedback on 16 July 2021. All feedback is summarised into the following topics:

Topic	Description
Proposal 1	Continue to regulate trading, events and filming in a similar way to the current Bylaw.
Proposal 2	Clarify the need for rental micromobility devices to be approved under their own licence instead of a mobile shop licence as they currently are.
Proposal 3	Clarify which activities require an approval, don’t require an approval as long as certain conditions are met, and are not addressed in the Bylaw.
Proposal 4	Update the title, structure, format, definitions, and wording to ensure that a new bylaw is easier to read, understand and comply with.
Other	Other bylaw-related matters raised in public feedback and other additional matters.

5. Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal, and if it wishes, present those views to the Bylaw Panel. Taking this approach will assist the Panel and Governing Body to decide whether to adopt the proposal.

6. There is a reputational risk that feedback from the local board area is from a limited group of people and organisations, and does not reflect the views of the whole community. This report mitigates this risk by providing local boards with a summary of all public feedback.

7. The Bylaw Panel will consider all local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body on 20 October 2021. The Governing Body will make a final decision in November 2021.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) receive public feedback on the proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 in this agenda report.

b) provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal in recommendation (a) to assist the Bylaw Panel in its deliberations.

c) appoint one or more local board members to present the views in (b) to the Bylaw Panel on 19 October 2021.

d) delegate authority to the local board chair to appoint replacement(s) to the persons in (c) should an appointed member be unable to present to the Bylaw Panel on 19 October 2021.

Horopaki

Context

Bylaw regulates trading, events and filming in council-controlled public places

8. The current Auckland Council Trading and Events in Public Places Bylaw 2015 / Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Hokohoko, Whakahaerenga i ngā Wāhi Tūmatanui 2015 seeks to protect public safety, minimise nuisance and misuse of council-controlled public places caused by trading activities, events and filming.

9. The rules are enforced by the Licensing and Regulatory Compliance Unit using a graduated compliance model (information, education and enforcement).

10. The current Bylaw is one part of a wider regulatory framework that includes the:

· Reserves Act 1997, Resource Management Act 1991, Food Act 2014, Road User Rule 2004, Trespass Act 1980, Fair Trading Act 1986, Customer Guarantees Act 1993, Electricity (Safety) Regulations 2010 and Auckland Unitary Plan

· Auckland Council Public Safety and Nuisance Bylaw 2013, Signage Bylaw 2015, Alcohol Control Bylaw 2014 and Waste Management and Minimisation Bylaw 2019

· Auckland Transport Trading and Events in Public Places Bylaw 2015.

11. The current Bylaw will expire on 26 February 2022 and council must adopt a new bylaw before that date to avoid a regulatory gap.

Council proposed a new bylaw for public feedback

12. On 27 May 2021, the Governing Body adopted a proposal to make a new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui / Auckland Council Public Trading, Events and Filming Bylaw 2022 (Bylaw) for public consultation (GB/2021/51).

13. The proposal arose from a statutory review of the Auckland Council Trading and Events in Public Places Bylaw 2015 (see figure below).

14. The proposal helps to minimise safety risks, nuisance and the misuse of council-controlled public places (for example, in local parks, reserves and civic spaces) by:

· continuing to regulate trading, events and filming in a similar way to the current Bylaw

· clarifying the need for rental micromobility devices to be approved under their own licence instead of a mobile shop licence as they currently are

· clarifying which activities require an approval, don’t require an approval as long as certain conditions are met, and are not addressed in the Bylaw

· updating the title, structure, format, definitions, and wording to ensure that a new bylaw is easier to read, understand and comply with.

15. The proposal was publicly notified for feedback from 8 June until 16 July 2021. During that period, council received feedback from 59 people and 19 organisations. In addition, the ‘AK Have Your Say’ webpage received 525 hits.^{^[4]}

The local board has an opportunity to provide views on public feedback

16. The local board now has an opportunity to provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal before a final decision is made.

17. Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 19 October 2021.

18. The nature of the local board views are at the discretion of the local board but must remain within the scope of the proposal and public feedback. For example, the local board could:

· indicate support for matters raised in public feedback by people from the local board area

· recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the local board area supports the proposal

19. A total of three people and six organisations from the local board area provided feedback to the proposal. There was a split support for Proposals One, Three and Four and majority support for Proposal Two. Proposals One and Two had similar support to the totals from all people who provided feedback while Proposal Three and Four had less.

Support of proposal in the local board area

Proposal

Total support from local board area

Total support from people across Auckland

1: Continue to regulate trading, events and filming in a similar way to the current Bylaw.

50 per cent support

13 per cent oppose

37 per cent ‘other’

63 per cent

(40/63 submitters)

2: Clarify the need for rental micromobility devices to be approved under their own licence instead of a mobile shop licence as they currently are.

62 per cent support

13 per cent oppose

25 per cent ‘other’

72 per cent

(47/65 submitters)

3: Clarify which activities require an approval, don’t require an approval as long as certain conditions are met, and are not addressed in the Bylaw.

50 per cent support

13 per cent oppose

37 per cent ‘other’

72 per cent

(44/61 submitters)

4: Update the title, structure, format, definitions, and wording to ensure that a new bylaw is easier to read, understand and comply with.

38 per cent support

62 per cent ‘other’

80 per cent

(48/60 submitters)

20. Key themes from feedback from people in the local board area are consistent with key themes from all public feedback. For example, that the proposal:

· should encourage better enforcement of the rules

· addresses the health and safety risks of rental micromobility devices.

Staff recommend the local board provide its views on public feedback

22. Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback by resolution, and if it wishes, present those views to the Bylaw Panel on 19 October 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. There are no implications for climate change arising from decisions sought in this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. The proposal impacts the operation of several council departments and council-controlled organisations. This includes Auckland Council’s Licensing and Regulatory Compliance Unit, Events in Regional Service Planning, Investment and Partnerships Unit, Alcohol Licensing and Environmental Health Unit, Auckland Unlimited (previously known as Auckland Tourism, Events and Economic Development), and Screen Auckland. These teams are aware of the impacts of the proposal and their implementation role.

25. The proposal may also impact the Auckland Transport Trading and Events in Public Places Bylaw 2015. Auckland Transport is aware of the proposal. Auckland Transport has also made council aware of Auckland Transport’s review of its bylaw.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. The proposed new bylaw impacts on local governance as it regulates trading, event and filming activities in council-controlled public places, for example local parks.

27. Local boards views were sought on a draft proposal in April 2021. The draft was supported in full by 13 local boards and with suggested changes by eight local boards.

28. A summary of local board views and changes made to the proposal can be viewed in the link to the 11 May 2021 Regulatory Committee agenda, page 191 (Attachment B to Item 12).

29. This report provides an opportunity to give local board views on how the Bylaw Panel should address matters raised in public feedback to the proposal, before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

30. Māori have strong bonds to the land as kaitiaki. The proposal supports the Independent Māori Statutory Board Plan for Tāmaki Makaurau by minimising the misuse of council-controlled public places and facilitating opportunities for Māori business owners.

31. The proposed rules for trading, events and filming in council-controlled public places apply to activities undertaken by Māori, particularly major or international events.

32. Mana whenua and mataawaka were notified of the proposal and given the opportunity to provide feedback through face-to-face meetings, in writing, online and in-person.

33. Those submitters who identified as Māori supported Proposals One, Three and Four which is consistent with the overall percentage of the Auckland-wide feedback. Comments included that the proposed regulation seems sensible and provides appropriate balance between mitigating risks and enabling businesses to operate. While the support for Proposal Two was split, submitters agreed that rental micromobility should remain regulated.

Ngā ritenga ā-pūtea

Financial implications

34. There are no financial implications arising from decisions sought in this report. Costs associated with the special consultative procedure will be met within existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. The following risks have been identified:

If...	Then...	Mitigation
The feedback from the local board area is from a limited group of people and organisations.	The feedback may not reflect the views of the whole community.	This risk is mitigated by providing local boards with a summary of all public feedback.

Ngā koringa ā-muri

Next steps

36. On 20 October 2021, the Bylaw Panel will consider all formal local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body. The Governing Body will make a final decision in November 2021 (refer to the ‘Process to make the new Public Trading, Events and Filming Bylaw 2022’ diagram in Context).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Bylaw Panel Deliberations Report	217
b ⇨	Public feedback from people in the Waitematā Local Board area (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Magda Findlik - Principal Policy Analyst

Sam Bunge - Policy Advisor

Authorisers

Paul Wilson - Senior Policy Manager

Trina Thompson - Local Area Manager

Waitematā Local Board

21 September 2021

Public feedback on proposal to amend the Animal Management Bylaw 2015

File No.: CP2021/13039

Te take mō te pūrongo

Purpose of the report

1. To seek local board views on how the Bylaw Panel should address matters raised in public feedback to a proposal to amend Auckland Council’s bylaw and associated controls about animals before a final decision is made.

Whakarāpopototanga matua

Executive summary

2. To enable the local board to provide its views on how the Bylaw Panel should address matters raised in public feedback to a proposal to amend the Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Tiaki Kararehe / Auckland Council Animal Management Bylaw 2015 and associated controls, staff have prepared feedback summary and deliberation reports.

3. The proposal seeks to improve the current Bylaw and controls to better minimise animal-related risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places.

4. Council received responses from 189 people and organisations at the close of feedback on 16 July 2021. All feedback is summarised by proposal and other matters as following:

Topic	Description
Proposal 1	Require an approval to keep more than two standard beehives on urban premises with a land area of less than 2000 square metres (no approval currently required).
Proposal 2	Incorporate rules from another bylaw about the feeding of animals on private property.
Proposal 3	Update the definitions, structure, format and wording of the Bylaw and controls.
Other	Other bylaw-related matters raised in public feedback and other additional matters.

5. Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal, and if it wishes, present those views to the Panel. Taking this approach will assist the Panel and Governing Body to decide whether to adopt the proposal.

6. There is a reputational risk that the feedback from the local board area is from a limited group of people and does not reflect the views of the whole community. This report mitigates this risk by providing local boards with a summary of all public feedback.

7. The Bylaw Panel will consider all local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body on 29 October 2021. The Governing Body will make a final decision in November 2021.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) receive the public feedback on the proposal to amend Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Tiaki Kararehe 2015 / Auckland Council Animal Management Bylaw 2015 and associated controls in this agenda report.

b) provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal in recommendation (a) to assist the Bylaw Panel in its deliberations.

c) appoint one or more local board members to present the views in b) to the Bylaw Panel on 29 October 2021.

d) delegate authority to the local board chair to appoint replacement(s) to the persons in c) should an appointed member be unable to present to the Bylaw Panel on 29 October 2021.

Horopaki

Context

The Animal Management Bylaw enables council to regulate the keeping of animals

8. Te Kaunihera o Tāmaki Makaurau Te Ture-ā-rohe Tiaki Kararehe 2015 / the Auckland Council Animal Management Bylaw 2015 (Bylaw) and associated controls (controls) seek to minimise animal-related risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places.

9. The rules are enforced by the Licensing and Regulatory Compliance unit using a graduated compliance model (information, education and enforcement).

10. The Bylaw and controls are one part of a wider regulatory framework, including the:

· Animal Products Act 1999 and Animal Welfare Act 1999 for animal welfare

· Resource Management Act 1991 and Biosecurity Act 1993 to protect the environment

· Dog Control Act 1996 and Auckland Council Dog Management Bylaw 2019 for the care and control of dogs.

Council proposed amendments to improve the Bylaw for public feedback

11. On 27 May 2021, the Governing Body adopted a proposal to improve the Bylaw and controls for public consultation (Item 11, GB/2021/50).

12. The proposal arose from a statutory review of the Bylaw (see figure below).

13. The proposal seeks to better regulate the keeping of animals by:

· requiring an approval to keep more than two standard beehives on urban premises with a land area of less than 2000 square metres (no approval currently required)

· incorporating rules from another bylaw about the feeding of animals on private property

· updating the definitions, structure, format and wording of the Bylaw and controls to make them easier to read and understand.

14. The proposal was publicly notified for feedback from 8 June until 16 July 2021. During that period, council received feedback from 177 people and 12 organisations.

The local board has an opportunity to provide views on public feedback

15. The local board now has an opportunity to provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal before a final decision is made.

16. Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 29 October 2021.

17. The nature of the local board views are at the discretion of the local board but must remain within the scope of the proposal and public feedback. For example, the local board could:

· indicate support for matters raised in public feedback by people from the local board area

· recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the local board area partly supports the proposal

18. A total of three people and one organisation from the local board area provided feedback to the proposal via online and email feedback.

· for Proposal One, there was total opposition from the local board area, greater than the total opposition from all people who provided feedback

· for Proposal Two, there was majority opposition from the local board area, greater than the total opposition from all people who provided feedback

· for Proposal Three, there was majority support from the local board area, similar to the total support from all people who provided feedback.

Support of proposal in the local board area

Topic	Local board area feedback	Auckland-wide feedback
1: Require an approval to keep more than two standard beehives on urban premises with a land area of less than 2000 square metres (no approval currently required).	0 per cent support 0 per cent oppose (want more rules) 100 per cent oppose (want less rules) 0 per cent ‘other’ 0 per cent no response	34 per cent support 6 per cent oppose (want more rules) 48 per cent oppose (want less rules) 10 per cent ‘other’ 2 per cent no response
2: Incorporate rules from another bylaw about the feeding of animals on private property.	25 per cent support 50 per cent oppose 0 per cent ‘other’ 25 per cent no response	62 per cent support 15 per cent oppose 12 per cent ‘other’ 11 per cent no response
3: Update the definitions, structure, format and wording of the Bylaw and controls.	50 per cent support 25 per cent oppose 25 per cent ‘other’ 0 per cent no response	64 per cent support 10 per cent opposed 15 per cent ‘other’ 11 per cent no response

19. Key themes from feedback from people in the local board area are consistent with key themes from all public feedback. For example, that the proposal should:

· maintain current rules about beekeeping

· consider the environmental impact of bees

· consider the level of nuisance bees cause

20. The full proposal can be viewed in the link. Attachment A of this report contains a draft Bylaw Panel deliberations report which includes a summary of all public feedback. Attachment B contains a copy of all public feedback related to the local board area.

Staff recommend the local board provide its views on public feedback

21. Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback by resolution, and if it wishes, present those views to the Bylaw Panel on 29 October 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. There are no implications for climate change arising from decisions sought in this report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23. The proposal impacts council’s Licensing and Regulatory Compliance team who implement the Bylaw. The unit is aware of the impacts of the proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24. The Bylaw is important to local boards as a topic of high community interest.

25. Local board views were sought on a draft proposal in March and April 2021. The draft was supported in full by 13 local boards and with suggested changes by seven local boards. One local board opposed the proposal for public consultation.

26. A summary of local board views and changes made to the proposal can be viewed in the link to the 11 May 2021 Regulatory Committee agenda (Attachment B to Item 11, page 101).

27. This report provides an opportunity for local boards to provide views on how the Bylaw Panel should address matters raised in public feedback to the proposal, before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

28. The Bylaw has significance to Māori as kaitiaki of Papatūānuku.The proposal supports the key direction of kaitiakitanga in the Independent Māori Statutory Board Māori Plan for Tāmaki Makaurau by minimising the misuse of council-controlled public places.

29. The proposed amended bylaw also supports the Independent Māori Statutory Board’s Schedule of Issues of Significance by clarifying how the Bylaw applies to Māori and papakāinga. For example, the proposal clarifies that limits on the ownership of animals in urban areas do not apply to papakāinga within the Māori Purpose Zone of the Auckland Council Unitary Plan.

30. Mana whenua and mataawaka were notified of the proposal and given the opportunity to provide feedback through face-to-face meetings, in writing, online and in-person.

31. The majority of people identifying as Māori who provided feedback support Proposals Two and Three (consistent with the overall public feedback). The majority of people identifying as Māori who provided feedback opposed Proposal One (consistent with the overall public feedback).

Ngā ritenga ā-pūtea

Financial implications

32. There are no financial implications arising from decisions sought in this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33. The following risk has been identified:

If...	Then...	Mitigation
The feedback from the local board area is from a limited group of people.	The feedback may not reflect the views of the whole community.	This risk is mitigated by providing local boards with a summary of all public feedback.

Ngā koringa ā-muri

Next steps

34. On 29 October 2021 the Bylaw Panel will consider all formal local board views and public feedback on the proposal, deliberate and make recommendations to the Governing Body. The Governing Body will make a final decision in November 2021 (refer to the ‘Process to amend the Animal Management Bylaw 2015’ diagram in Context).

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Bylaw Panel deliberations report	269
b ⇨	Public feedback from people in the Waitematā Local Board area (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Saralee Gore - Policy Advisor

Breanna Hawthorne - Policy Analyst

Authorisers

Paul Wilson - Senior Policy Manager

Trina Thompson - Local Area Manager

Waitematā Local Board

21 September 2021

Addition to the 2019-2022 Waitematā Local Board meeting schedule

File No.: CP2021/13219

Te take mō te pūrongo

Purpose of the report

1. To approve two meeting dates to be added to the 2019-2022 Waitematā Local Board meeting schedule in order to accommodate the Annual Budget 2022/2023 timeframes.

Whakarāpopototanga matua

Executive summary

2. The Waitematā Local Board adopted the 2019-2022 meeting schedule on 3 December 2019.

3. At that time, the specific times and dates for meetings for local board decision-making in relation to the local board agreement as part of the Annual Budget 2022/2023 were unknown.

4. The local board is being asked to approve two meeting dates as an addition to the Waitematā Local Board meeting schedule so that the modified Annual Budget 2022/2023 timeframes can be met.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) approve the addition of two meeting dates to the 2019-2022 Waitematā Local Board meeting schedule to accommodate the Annual Budget 2022/2023 timeframes as follows:

· Tuesday, 30 November 2021, 4.30pm

· Tuesday, 10 May 2022, 4.30pm

Horopaki

Context

5. The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6. In summary, adopting a meeting schedule helps meet the requirements of:

· Clause 19 Schedule 7 of the LGA on general provisions for meetings which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.

· Sections 46, 46(A) and 47 in Part 7 of the LGOIMA which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7. The Waitematā Local Board adopted its 2019-2022 business meeting schedule at its 3 December 2019 business meeting.

8. The timeframes for local board decision-making in relation to the local board agreement, which is part of the Annual Budget 2022/2023, were unavailable when the meeting schedule was originally adopted.

9. The board is being asked to make decisions in early December 2021 and early May 2022 to feed into the Annual Budget 2022/2023 process. These timeframes are outside the board’s normal meeting cycle.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The local board has two choices:

· option 1: add the meetings as additions to the meeting schedule

· option 2: add the meetings as extraordinary meetings.

11. For option 1, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the Annual Budget 2022/2023 timeframes change again or the information is not ready for the meeting, there would need to be an additional extraordinary meeting scheduled.

12. For option 2, only the specific Annual Budget 2022/2023 topic may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the Annual Budget 2022/2023 process could be considered at this meeting.

13. Since there is enough time to meet statutory requirements, staff recommend option 1 – approving this meeting as an addition to the meeting schedule, as it allows more flexibility for the local board to consider a range of issues. This requires a decision of the local board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. This report requests the local board’s decision to schedule additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

17. There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

18. There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. If the local board decides not to add this business meeting to their schedule, this will cause a delay to the Annual Budget 2022/2023 process which would result in the input of this local board not being able to be presented to the Governing Body for their consideration and inclusion in the budget.

Ngā koringa ā-muri

Next steps

20. Implement the processes associated with preparing for business meetings.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Renee Burgers - Lead Advisor Plans and Programmes

Authorisers

Louise Mason - GM Local Board Services

Trina Thompson - Local Area Manager

Waitematā Local Board

21 September 2021

Local board feedback on the kerbside refuse charging mechanism policy

File No.: CP2021/13471

Te take mō te pūrongo

Purpose of the report

1. To seek formal feedback from local boards on the kerbside refuse charging model policy review.

Whakarāpopototanga matua

Executive summary

2. Auckland Council is currently committed to expanding the pay-as-you-throw (PAYT) funding model for kerbside refuse collection across the Auckland region. This reflects the policy within our Waste Management and Minimisation Plan 2018 to provide consistent waste services across the region.

3. This would involve moving the legacy Auckland City Council and Manukau City Council areas away from a rates-funded service to a PAYT funding model.

4. Before we make this shift, Waste Solutions is reviewing the evidence to support the decision to move these areas to a PAYT model to assess whether PAYT is still the best solution for achieving the objectives of the Waste Management and Minimisation Plan.

5. Evidence gathered so far is being assessed against three options:

· all areas pay-as-you-throw (PAYT)

· keeping a hybrid model (currently, 55 per cent of the region’s refuse collection is rates-funded, 45 per cent PAYT)

· all areas rates-funded.

6. The options will have a different impact on each local board area, depending on the current service charging mechanism relative to the proposed service change (Attachment A).

7. A memo was circulated to all local boards on 23 July 2021 (Attachment B) outlining initial conclusions reached through the analysis of evidence gathered to date. This was used as a basis for discussion with local boards at workshops throughout August 2021 to understand their views on the risks and impacts of the potential options within their respective areas.

8. This report seeks formal feedback from local boards, using the template in Attachment C as a guide, to inform the recommendation that staff will present to the Environment and Climate Change Committee on 14 October 2021.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) provide feedback on the kerbside refuse charging model policy review.

Horopaki

Context

9. The 2012 Waste Management and Minimisation Plan (WMMP) made provision to move all Auckland households towards a user-pays charging system for refuse collection, known in Auckland as pay-as-you-throw (PAYT). This transition to a consistent regional PAYT refuse service (weekly, changing to fortnightly over time) was confirmed in WMMP 2018.

10. The decision was based on:

· best evidence at the time that this was the most effective way to incentivise diversion from landfill and enable householders to reduce their waste costs

· the understanding that technology would be available to enable pay-per-lift charging through radio-frequency identification (RFID) chipped bins.

11. In legacy rates-funded areas, it was decided that the move to PAYT would take effect after the introduction of a food scraps collection service, to reduce the financial impact on households.

12. Since then, more information has become available about the effectiveness of PAYT, particularly in the context of the other complementary services that the council has rolled out, for example regionwide recycling and the pilot food scraps service, due to be rolled out regionwide from early 2023. Prior to making the change to PAYT, Waste Solutions is reviewing the evidence base for this shift.

13. In this review we are assessing several factors, including:

· the potential effects of each funding model on communities

· the potential waste minimisation impacts of each funding model

· the expected cost to implement each funding model taking into account the changing financial circumstances of both ratepayers and council.

14. To assist with this review, Waste Solutions commissioned independent consultants, Morrison Low, to examine the evidence currently available against the following aspects of the refuse collection service and its impact on the council, customers and the environment:

· waste minimisation

· cost effectiveness

· reputation

· technology

· household responsibility / accountability

· access / equity

· downstream impacts on the collections industry

· climate change

· amenity

· health and safety.

15. Evidence gathered so far is being assessed against three options:

· all areas PAYT

· keeping a hybrid model (currently 55 per cent rates-funded, 45 per cent PAYT)

· all areas rates-funded.

Tātaritanga me ngā tohutohu

Analysis and advice

16. Currently, 55 per cent of Auckland households (legacy Auckland City and Manukau City) are provided with a rates-funded refuse service, with the remaining 45 per cent (legacy Franklin, Waitākere, Papakura and North Shore City Council) on a PAYT service provided by either the council or a private operator. There is no council refuse collection service in legacy Rodney, but under current policy there is a commitment to provide a PAYT service in the future. See Attachment A for a breakdown of council refuse collection services by local board area.

17. Detailed analysis and advice were provided to local boards in a memo dated 23 July 2021 (Attachment B). This memo was marked confidential, but the need for confidentiality has now lapsed.

Conclusions on key issues

18. Aotearoa/New Zealand is unique in having side-by-side competition between private and council services in the residential refuse collection market. This impacts the way PAYT operates and introduces a number of challenges not experienced overseas.

19. Financial modelling currently indicates that PAYT is less cost-effective for the council than rates-funded solutions because of more complex systems, duplication of workloads by multiple suppliers and the council’s need to offer the service to properties across the entire region.

20. Evidence from overseas found only a very weak link between marginal pricing changes and change in refuse quantities. This is consistent with a 2021 examination of refuse tonnages, which found no clear evidence that PAYT areas of Auckland produce less refuse per capita than rates-funded areas.

21. The current price in Auckland does not appear to be a sufficient economic driver to motivate behaviour change in households.

22. International evidence indicates the greatest waste minimisation is achieved through providing easy access to services that divert waste away from landfill (such as the recycling and food scraps collection services), good community education programmes, and reduced access to refuse volume to encourage use of the diversion services.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23. Enhancing access to diversion and resource recovery, along with optimising efficiencies around collecting refuse at the kerbside, presents opportunities to mitigate greenhouse gas emissions directly, for example through the reduction of vehicle movements and diversion of organic material from landfill, and indirectly by encouraging better resource use.

24. Therefore, considerations to take into account when assessing options include the opportunities to minimise both direct and immediate impacts on greenhouse gas emissions, for example:

· emissions can be mitigated where the council retains greater control over household behaviour and container size (larger customer base), to drive higher participation rates from households in the weekly food scraps service which is critical to reducing methane emissions from landfill

· emissions can be mitigated by choosing the option that will bring efficiencies to vehicle servicing routes. This includes reducing duplication of refuse collectors operating side-by-side in the same areas of Auckland.

25. The rates-funded option provides the opportunity to reduce total truck kilometres travelled from a sole supplier, the ability to specify the truck requirement through the procurement process and efficiencies in route design.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26. This review is about the way in which council charges for domestic kerbside rubbish collections and so views have not been sought from the wider council family.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27. Local boards provided feedback through the Waste Management and Minimisation Plan 2018 development process. All local boards supported the proposed WMMP. Only Devonport-Takapuna, Manurewa, Ōrākei and Papakura Local Boards expressed views on refuse charging mechanisms within their responses.

28. Staff provided a detailed memo to all local boards on 23 July 2021, outlining the early findings of the review, acknowledging that detailed works on costs and equity were still being completed.

29. Staff attended workshops with local boards between 29 July and 24 August 2021 to present on the key points of the review and seek views on the current refuse collection services. Informal feedback was noted during these workshops.

30. This report seeks formal feedback from the local board using the template provided in Attachment C to inform the recommendation to the Environment and Climate Change Committee on 14 October 2021.

Tauākī whakaaweawe Māori

Māori impact statement

31. Mana whenua and mataawaka were engaged in the development of the 2018 Waste Management and Minimisation Plan and identified priority actions for Māori.

32. The council partners with Para Kore ki Tāmaki – a Māori-developed and implemented programme that integrates mātauranga Māori and zero waste principles and practices to support marae, Māori organisations, Kura Kaupapa Māori and Kōhanga Reo to divert significant quantities of recycling and organic waste from landfill.

33. Staff outlined the purpose of the review and early findings to the Infrastructure and Environmental Services Mana Whenua Kaitiaki Regional Hui on 9 July 2021 and then at a Regional Projects Workshop on 20 July 2021. Members of the forum receiving the presentation raised concerns that poorer communities had fewer choices in relation to controlling their waste production. Staff acknowledged that this was recognised by Waste Solutions and that multiple approaches are needed, including advocacy to central government on phasing out hard-to-recycle plastics and the introduction of product stewardship schemes.

34. Staff are also working with specialist community facilitators Rākau Tautoko and Waste Solutions community partners to hold targeted focus groups with Māori and Pacific communities during August and September 2021 to seek their views on different refuse collection payment mechanisms. These views will inform the recommendation to Environment and Climate Change Committee on 14 October 2021.

Ngā ritenga ā-pūtea

Financial implications

35. In terms of cost-effectiveness, when comparing rates funded with PAYT models, the Morrison Low study concluded that the rates-funded option provides greater cost-effectiveness for the council than both the current hybrid model and the PAYT option due to economies of scale.

36. This was based on:

· cost: results of financial modelling commissioned by the council, using existing parameters and the weekly PAYT service, show that the cost of delivering a rates-funded service is similar, but costs the community significantly less overall when all service costs, including private collection costs, are included.

· cost sustainability: an estimated variation in cost per pickup based on the number of customers serviced by Auckland Council which shows that the cost of operating the council service increases sharply when the council is servicing less than 30 per cent of the community. At 30 per cent, it is approximately double the cost per pickup compared to 80 per cent.

37. Further analysis of costs is being carried out by council staff as part of this discovery phase.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. High level risks are outlined in Table 1. More detailed risks and mitigations will be examined as part of the development of options for Environment and Climate Change Committee throughout September.

Table 1: Kerbside refuse charging policy review high level risks and mitigations

Risk	Mitigation
The perception of unfairness in offering the same service/charge to all households: households that produce large amounts of waste are favoured under the rates-funded model, whereas households that produce less waste are favoured under the PAYT model.	Staff are investigating the cost of offering three different bin sizes (80l/120l/240l) under the rates-funded model to accommodate different households’ needs.
There is no agreement on which charging model works best for the whole of Auckland	Consideration of a hybrid model will be presented as part of the options analysis to Environment and Climate Change Committee on 14 October 2021.
The preferred option costs council more to deliver than the current hybrid option.	Detailed costs will be provided for all three options. These will be presented at workshops with elected members and local board chairs as part of the Annual Budget 2022/23 process. This will include analysis of the cost to the community and an estimate of the cost of failing to meet Auckland’s climate change goals.

Ngā koringa ā-muri

Next steps

39. Staff are currently engaging with elected members, local boards, industry and community groups, prior to developing options and recommendations to take to the Environment and Climate Change Committee for a decision on 14 October 2021.

40. Local board feedback received by 28 September will help inform the recommendation, and will be included within the report.

41. In addition to the above, the following studies are currently underway, or have recently concluded:

· radio-frequency identification (RFID) trial to show whether this service will be able to be operated at scale, with a sufficiently low error rate to be considered feasible in Auckland

· detailed analysis of costs of all options

· investigation of the social impacts of the three options.

42. The results of these studies will conclude the desk-based discovery phase and will inform the final evaluation of options by Morrison Low. This final report will help to inform the recommendation that will be presented to the Environment and Climate Change Committee on 14 October 2021.

43. If the Environment and Climate Change Committee decide to deviate from current Waste Management and Minimisation Plan policy by approving either the rates-funded or hybrid model option, the current proposal is to engage more widely on options through a special consultative procedure as part of the Annual Plan 2022/2023 process.

44. Local boards will be consulted on the preferred option, which will include a more detailed analysis of the timings of any changes to service, during that process.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Current refuse services and impact of options by local board area	307
b ⇩	Memo Kerbside Refuse Charging Review	309

Ngā kaihaina

Signatories

Author

Sarah Le Claire - Waste Planning Manager

Authorisers

Parul Sood - Manager Waste Planning

Barry Potter - Director Infrastructure and Environmental Services

Louise Mason - GM Local Board Services

Trina Thompson - Local Area Manager

Waitematā Local Board

21 September 2021

Tāmaki Tauawhi Kaumātua - Age-friendly Auckland Action Plan

File No.: CP2021/13343

Te take mō te pūrongo

Purpose of the report

1. To seek support for the draft Tāmaki Tauawhi Kaumātua -Age-friendly Auckland Action Plan.

Whakarāpopototanga matua

Executive summary

2. The number and diversity of older Aucklanders is growing, and this creates challenges and opportunities for improving the age-friendliness of our environment, infrastructure, and services now and in the future.

3. Older people experience barriers to participation across all areas of life.

4. The draft Tāmaki Tauawhi Kaumātua Action Plan (Action Plan) is our commitment to supporting older Aucklanders to participate fully in their communities.

5. It is a region-wide, cross-sector plan that commits the council, council-controlled organisations (CCOs) and sector partners to improve outcomes for older Aucklanders through the delivery of tangible and meaningful short, medium and long-term actions.

6. To develop the Action Plan, staff listened to over 3,000 Aucklanders who shared their thoughts on what is needed to improve the age-friendliness of Tāmaki Makaurau / Auckland.

7. Engagement with kaumātua and whānau to hear what is important to Māori led to the development of our unique Age-Friendly Tāmaki Makaurau Framework. The Framework combines the WHO domains with Te Ao Māori concepts and reflects the bicultural identity of Aotearoa and the diversity of Tāmaki Makaurau.

8. Many activities within the plan will benefit people of all ages and what we do now to improve older Aucklander’s accessibility and quality of life will also benefit future generations.

9. The Action Plan is constrained by actions needing to be delivered within existing resources, or as and when new funding can be secured. Greater or quicker impact could be possible in the future if budget is not such a limitation.

10. By working together council and cross-sector partners can, however, leverage resources to achieve greater collective impact and prioritise efforts to where it is needed most.

11. Over time the plan will help create an age-friendly lens that becomes embedded in the way council and partners design and deliver services and infrastructure. This will result in ongoing and incremental change that makes a tangible impact on the lives of older people.

12. Community engagement on the draft Action Plan is underway and will be completed in September 2021.

13. The final Action Plan will be reported to the Parks, Arts, Community and Events Committee for adoption in November 2021.

14. The adopted Action Plan will enable Tāmaki Makaurau / Auckland to join the World Health Organisation’s (WHO) Global Network of Age-friendly Cities and Communities.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a) support the draft Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan.

Horopaki

Context

15. Auckland Council has a strong interest in the wellbeing of older people, because:

· Tāmaki Makaurau / Auckland is home to New Zealand’s largest population of older people^{^[5]} - this number will more than double between 2018 and 2043

· of the current 65+ population, most are well-placed but some face hardship and this will increase^{^[6]}

· diversity in life stage, needs and abilities, culture, language, living situation and financial stability affect how older people contribute and participate in the community.

16. In view of this, in July 2018 Auckland Council’s Environment and Community Committee resolved to become an Age-friendly City and seek membership to the World Health Organisation’s Global Network of Age-friendly Cities and Communities (ENV/2018/88).

17. The network includes cities that are committed to supporting each other and creating inclusive and accessible environments for all people to enjoy. It identifies eight interconnected domains of urban life that contribute to improving the wellbeing and participation of older people.

18. To obtain membership to the network, council has led a process to develop a region-wide cross-sector Action Plan that will deliver over 80 actions to improve the age-friendliness of Tāmaki Makaurau / Auckland.

19. To develop the Action Plan, staff listened to over 3,000 Aucklanders who shared their thoughts on what is needed to improve the age-friendliness of Tāmaki Makaurau / Auckland.

20. The Action Plan has been created to ensure infrastructure, activities and services are developed or adapted to respond to the diverse needs of Auckland’s growing and increasingly more diverse ageing population.

Tātaritanga me ngā tohutohu

Analysis and advice

The problem/opportunity

21. Tāmaki Makaurau / Auckland’s older population is growing faster than any other age-group and faces challenges and barriers to participation across all areas of life.

22. Our older people are taonga, and deserve to live full, meaningful lives where they can participate and are valued for the contribution they make to our communities.

Our services and infrastructure need to respond and adapt to older peoples’ diverse needs

23. Tāmaki Makaurau / Auckland’s growing and increasingly diverse ageing population means we need short-term as well as longer-term, system-level solutions to ensure older people can actively participate in their communities now and in the future.

24. The burden on the environment, infrastructure and on services such as healthcare will expand exponentially as the older population grows to a projected 432,800 Aucklanders by 2043. To enable older people to live active and full lives in Tāmaki Makaurau, we need to ensure infrastructure, activities and services are developed or adapted to respond to their diverse needs.

Older Aucklanders told us they face challenges related to accessibility across all areas including public space, buildings, transport, and housing options

25. Older people told us they need:

Older Aucklanders can find it difficult to access information and to keep up to date with technology

26. Older people told us they need:

Older people can feel invisible, disconnected, and discouraged from taking an active role in their community

27. Older people told us they need:

Our response to the problem/opportunity

28. The development of Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan (Attachment A).

29. This is a cross-sector action plan that responds to the diverse needs and aspirations of older Aucklanders to improve their wellbeing and quality of life; and to make Tāmaki Makaurau / Auckland a more age-friendly region.

Strengths

A cross-sector action plan will deliver collective impact in an innovative, sustainable, and equitable way

30. Auckland Council has worked with a range of organisations and communities who are active in advancing the wellbeing of older Aucklanders including:

· nineteen organisations with different specialities, such as health, recreation, and housing

· regional and local organisations, ensuring a breadth of reach across communities.

31. Together we identified and developed actions that will address the challenges and opportunities raised by older Aucklanders. This approach:

· enables collaboration between the council, aged-sector organisations, and communities

· creates opportunities to leverage resources and deliver greater collective impact over time.

· develops an action platform for organisations to build upon

· encourages interest and participation from other organisations to be part of delivery

· recognises that improving the age-friendliness of Tāmaki Makaurau / Auckland relies on many different groups and agencies playing their part

· ensures the delivery of actions that have impact for older Aucklanders of all ethnicities, abilities, and beliefs.

32. It is anticipated that having a shared vision for an age-friendly Tāmaki Makaurau will continue to build momentum within the organisations who are responsible for delivering actions.

33. The intent is that over time an age-friendly lens will become embedded in the way council and partners design and develop services and infrastructure across the region.

34. The result of this will be ongoing action and incremental change that makes a tangible impact on the lives of older people.

The Action Plan includes a mixture of over 80 new and existing actions

35. Impact will be delivered through a mix of short, medium, and long-term actions. They are spread across all ten domains, but not equally.

36. Some domains have more actions than others, for example the Housing Domain has fewer actions than the Respect and Social Inclusion Domain. This is because some things, such as refurbishing Haumaru Housing units take time and money to implement whereas supporting community-led social activities can use existing resource or may build upon activities that are already happening.

37. Council’s actions are primarily focused in the areas where most council services are provided. These are:

· Te Taiao; council maintains outdoor spaces and facilities for the community,

· Respect and Social Inclusion; council hosts region-wide and local community events and activities that foster belonging and inclusion for diverse Aucklanders, and

· Communication and Information; council informs communities about what is happening and offers support through libraries and community centres.

It has a unique Age-Friendly Tāmaki Makaurau Framework to reflect our bicultural foundations

38. Staff developed the Age-friendly Tāmaki Makaurau Framework in response to feedback from kaumātua.

39. The framework provides a holistic way to frame the plan that integrates the WHO domains with Te Whare Tapa Whā- a Māori wellbeing framework - and Te Ao Māori values.

40. It includes two additional domains and expanded another:

· Culture and Diversity and Kaumātua and Kuia domains were added to reflect Tāmaki Makaurau / Auckland’s diversity and bicultural foundations

· The WHO Domain of Outdoor Spaces and Buildings was expanded to become Te Taiao, representing the natural and built environment.

41. The framework is unique to Tāmaki Makaurau. It ensures the actions within the plan are meaningful, achievable, and impactful for older Aucklanders.

42. The framework will continue to be used to guide how we collectively improve and evaluate the age-friendliness of Tāmaki Makaurau / Auckland.

The Action Plan will have a wider community and intergenerational impact

43. The actions within the plan will benefit older people and others in the community now and, in the future. For example, ensuring all buses are accessible will benefit small tamariki (children) and disabled community members.

44. Many activities within the plan benefit people of all ages and stages and what we do now to improve older Aucklander’s accessibility and quality of life will also benefit future generations.

Constraints and limitations

It will take time to see the full, long-term impacts of the Action Plan

45. The Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan will deliver impact but that will happen over time.

46. Some actions are small and local and will not have significant or regional impact. However, there is opportunity for these local activities to be expanded as the age-friendly vision and plan gains traction.

47. Some actions will be delivered immediately or are in progress, others will take time. For instance, making roads, buildings and parks more accessible will be achieved over time, subject to the roll-out of relevant capital works and renewal programmes.

Council, CCOs and partner organisations are constrained by the financial impact of COVID-19 and operating within existing budget and resources

48. The Action Plan has been developed on the basis that everyone is operating in a constrained financial environment and actions will be delivered within existing resources.

49. The current assumption is that:

· no additional budget will be available

· where new funding is required, it will need to be reprioritised from elsewhere, secured through grants, or considered through budget-setting processes.

50. Consequently, the first one to five years of the action plan focus on existing or new actions that are easier and more affordable to carry out within existing budgets.

51. There is potential for this to change as the Action Plan evolves and if more funding becomes available in the medium to long term (5-10 years).

Success relies on cooperation, ongoing commitment, and resources to support collaboration

52. The Action Plan relies on the dedication and commitment of council and partner organisations working together to improve the age-friendliness of Tāmaki Makaurau / Auckland:

· many of the partner organisations are community-led with limited capacity and dependant on ongoing public funding

· larger entities and agencies (including government and council departments) may have competing priorities

· success is dependent on all parties continuing to prioritise age-friendly outcomes and delivering the actions they have developed.

53. Resources will also be needed to support sector collaboration. It will take time and effort to facilitate organisations working together and supporting each other to build an age-friendly Tāmaki Makaurau.

54. As part of council’s commitment to the plan, council staff will play a key backbone role in keeping the Action Plan alive, bringing partners together, and monitoring implementation and impact.

Community views

55. Staff undertook extensive community engagement in 2019-2020 to ensure the voices of diverse older Aucklanders were at heart of the plan. We developed surveys, held workshops across the region, hui with kaumātua and had one-on-one interviews with rainbow community members.

56. Targeted engagement was facilitated by Age Concern, Toa Pacific, New Zealand Indian Senior Citizens Association, Hindu Elders Foundation Inc and The Selwyn Foundation to ensure we heard the diverse voices of older Aucklanders.

57. Over 3,000 people shared their vision for an Age-friendly Auckland and told council what actions they think will support older people to live full, active and healthy lives.

Tauākī whakaaweawe āhuarangi

Climate impact statement

58. During our engagement we heard, particularly from kaumātua, that environmental wellbeing was missing from the WHO framework. The wellbeing of the natural environment is important to our own wellbeing, and we have a role in looking after our environment in all its forms.

59. In response, we have expanded the existing WHO Domain Outdoor Spaces and Buildings to include Te Taiao (the natural environment), to recognise that the environment’s wellbeing and our own are connected.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

60. This Action Plan includes actions developed with CCOs including Auckland Transport.

61. The Seniors Advisory Panel acted as kaitiaki throughout the process, providing advice, guidance and feedback and contributing to workshops and action planning sessions.

62. The Seniors Advisory Panel will continue to provide support and guidance on the Action Plan as it is delivered.

63. Auckland Council, Seniors Advisory Panel and CCOs are aware of the impacts of the Action Plan and their role in implementation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

64. Local boards have a strong interest in the wellbeing of older people. All local boards have outcomes that foster social inclusion and participation among their residents, and many have age-friendly specific goals and actions.

65. Community engagement was held at locations across the region in 2019-2020, from Warkworth to Pukekohe.

66. Two reports were produced on the findings, the Community Engagement Findings Report and the Age-friendly Tāmaki Makaurau Report.^{^[7]} These were shared with elected members, stakeholders, and the community. These reports were also published on the council Age-friendly website.

67. Staff attended local board workshops in August and September 2021 to share the draft Action Plan.

Tauākī whakaaweawe Māori

Māori impact statement

68. The Action Plan is relevant to Māori as tangata whenua and kaitiaki of the sky, land and sea and supports the Māori Identity and Wellbeing outcome within the Auckland Plan 2050

69. In the 2018 Census older Māori made up over four per cent of the Tāmaki Makaurau / Auckland over-65 population.

70. Older Māori have lower levels of equity, income and rely heavily on superannuation. Actions that are focused on kaumātua delivered by Māori organisations and others will make a positive impact on wellbeing.

71. The involvement of kaumātua, whānau and organisations has been influential on the design of the Framework, work on implementation; and ensuring this is a living document.

Engagement to better understand the needs of kaumātua and Te Ao Māori

72. To ensure the Action Plan is relevant and effective for kaumātua, mana whenua and mataawaka were invited to a dedicated hui in February 2020. The hui was organised in partnership with Te Kōtahi a Tāmaki and hosted at Manurewa Marae.

Recognition of tangata whenua, hauora Māori concepts and Te Tiriti o Waitangi are important to kaumātua

73. Kaumātua also told us:

· Importance of building and marae accessibility – safety of our kaumātua

· Utilising marae more e.g., events, programmes, line dancing, tai chi, learning Te Reo

· Age-appropriate housing design

· More disability parking

· More Te Reo visible everywhere

· Environmental recognition – care for Papatūānuku and te taiao incorporated into plan

· Sport and recreation options available for older people and open areas for activities

· Affordable digital communication.

74. Te ao Māori values from the Independent Māori Statutory Board’s (IMSB) Māori Plan for Tāmaki Makaurau are also imbedded in the Framework:

· Whanaungatanga (Develop Vibrant Communities), in relation to the different opportunities to engage and participate in their own and other cultures.

· Rangatiratanga (Enhance Leadership and Participation), in relation to the activities under Respect and Social Inclusion.

· Manaakitanga (Improve Quality of Life), in relation to the Action Plan’s outcome of improving the hauora of older Aucklanders.

· Wairuatanga (promoting distinctive identity), in relation to valuing and protecting Māori heritage and Taonga Māori.

· Kaitiakitanga (ensuring sustainable futures), in relation to protecting Te Taiao now and in the future.

75. These values underpin the way people and organisations will work together to deliver this plan with, and for, our communities.

76. The Action Plan supports the IMSB’s Schedule of Issues of Significance 2021 by addressing social, cultural, environmental and wellbeing for Māori in Tāmaki Makaurau.

77. The Age-friendly Tāmaki Makaurau Framework incorporates the WHO framework, Te Whare Tapa Whā and te ao Māori. The unique Framework contributes to the awareness, education and understanding of Māori perspectives.

78. Mana whenua and mataawaka will have an opportunity to provide further feedback during public engagement on the Action Plan.

Ngā ritenga ā-pūtea

Financial implications

79. The Action Plan has been designed to be delivered within the existing budgets and resources of council, CCOs and sector partners.

80. Where additional investment is desired by Auckland Council to implement new or joint actions this will need be considered through Long-term Plan or Annual Plan processes.

81. There are no financial implications to the local board for any decisions to support the Action Plan.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Risk	Mitigation
Adoption of a new plan may create expectations that there will be additional budget to support age-friendly outputs.	All public-facing communications and guidance about the new plan will reference that actions will be funded from existing budgets. Where new funding is required, this will be sought through grants and processes such as the long-term plan.

Ngā koringa ā-muri

Next steps

82. Public engagement for the Action Plan is expected to be completed by the end of September 2021.

83. A summary of all feedback, including from local boards, and a final Action Plan will be reported for adoption by the Parks, Arts, Community and Events Committee in November 2021.

84. Following adoption of the Action Plan, staff will seek membership to the WHO network.

85. An annual progress report will provide details on the impact and success of our actions. This will include an update on the delivery of actions against the identified measures of success, high-level wellbeing indicators and examples of good and promising practice. This will be presented to the Governing Body, the WHO and shared with all organisations supporting delivery.

86. The Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action Plan will be reviewed every five years.

87. Baseline research was carried out in 2017 - The Older Aucklanders: A Quality of Life Status Report. The research is across the domains that contribute to quality of life and wellbeing. This research is being conducted this year and will be carried out every five years to help monitor progress and guide the development of future actions.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Tāmaki Tauawhi Kaumātua - Age-Friendly Tāmaki Makaurau (draft)	327

Ngā kaihaina

Signatories

Author

Cleo Matthews - Policy Analyst

Authorisers

Kataraina Maki - GM - Community & Social Policy

Louise Mason - GM Local Board Services

Trina Thompson - Local Area Manager

[2] Management of Council parking is not covered by the 2015 Parking Strategy, unless Council has specifically delegated management to AT.

[3] ‘AK Have Your Say’ webpage ’hits’ comprised of 43 ‘engaged’ participants (people who completed the online survey), 88 ‘informed’ participants (people who downloaded a document, visited a FAQ page or multiple project pages, or completed the survey) and 265 ‘aware’ participants (people who visited at least one page).

[4] ‘AK Have Your Say’ webpage ’hits’ comprised of 54 ‘engaged’ participants (people who completed the online survey), 134 ‘informed’ participants (people who downloaded a document, visited a FAQ page or multiple project pages, or completed the survey) and 337 ‘aware’ participants (people who visited at least one page).

[5] Statistics New Zealand, 22.9% (163,161) estimated in 2017

[6] Ministry of Social Development. Briefing to the Incoming Ministers, October 2014, p.31.

[7] A systems analysis conducted by Auckland Council’s Innovation Unit.

Chair	Richard Northey, (ONZM)
Deputy Chair	Alexandra Bonham
Members	Adriana Avendano Christie
	Graeme Gunthorp
	Kerrin Leoni
	Julie Sandilands
	Sarah Trotman, (ONZM)

Engagement Stage	Date period
LB review of engagement plan material and consultation material	24 November 2020
Finalise consultation survey for Have Your Say and Help Shape Auckland	April 2021 (Completed and ready to go)
Engagement with Mana Whenua and key stakeholders	March /April 2021
Go Live date for online consultation	1 February 2022
Letter box drop to locals	2 February 2022
Corflute signage at park (on all incoming routes)	2 February 2022
Live open day event alongside CRL team	12/13 February 2022 TBC
Online consultation closing date	28 February 2022
Meet again with Mana Whenua	March 2022 TBC
Summary of consultation completed	March 2022
LB workshop - present high level draft concept plans and seek direction (include indicative costs)	May 2022 (4 weeks concept + 2weeks pre workshop submission)
CF - Discuss allocation of appropriate funding for delivery in FY23 work program	July – August 2022
Workshop - Agree detailed concept plan and costings	August – September 2022
Repost - Final concept plan for LB adoption	August – September 2022
Business meeting - formally adopt concept plan	August – September 2022
Have your say close the loop report online	September 2022 (or as soon as a decision is finalised)

Author	Priscila Firmo - Democracy Advisor
Authoriser	Trina Thompson - Local Area Manager