I hereby give notice that an ordinary meeting of the Albert-Eden Local Board will be held on:

 

Date:

Time:

Venue:

 

Tuesday, 19 October 2021

2.00pm

via Skype-for-Business.

 

Albert-Eden Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Lee Corrick

 

Deputy Chairperson

Margi Watson

 

Members

Graeme Easte

 

 

Rachel Langton

 

 

Julia Maskill

 

 

Will McKenzie

 

 

Christina Robertson

 

 

Kendyl Smith

 

 

(Quorum 4 members)

 

 

 

Michael Mendoza – Democracy Advisor

 

15 October 2021

 

Contact Telephone: 021 809 149

Email: Michael.Mendoza@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Albert-Eden Local Board

19 October 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

6.1     Acknowledgement - Local Board Area Artwork                                               5

6.2     Acknowledgement - Recent passing of Bob Hawke                                        6

7          Petitions                                                                                                                          6

8          Deputations                                                                                                                    6

8.1     Deputation - Mark McLeay, Architectural Designer, CreativeARCH              7

9          Public Forum                                                                                                                  7

10        Extraordinary Business                                                                                                7

11        Albert-Eden Local Grants and Multiboard Round One 2021/2022 grant allocations    9

12        Local Board Transport Capital Fund Decision                                                         79

13        New Community Lease of Fowlds Park ex-groundsmen shed to Auckland United Softball Club Incorporated                                                                                       117

14        Addition to the 2019-2022 Albert-Eden Local Board meeting schedule             123

15        Albert-Eden Local Board feedback on Ministry for the Environment's discussion document - Managing Our Wetlands                                                                       127

16        Albert-Eden-Puketāpapa Ward Councillors' Updates                                           133

17        Chairperson's Report                                                                                                135

18        Board Members' Reports                                                                                          137

19        Albert-Eden Local Board 2021 Governance Forward Work Calendar                 147

20        Albert-Eden Local Board Workshop Records                                                        151

21        Consideration of Extraordinary Items

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Albert-Eden Local Board:

a)         confirm the minutes of its ordinary meeting, held on Tuesday, 21 September 2021, including the confidential section, as true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

6.1       Acknowledgement - Local Board Area Artwork

Te take mō te pūrongo

Purpose of the report

1.       For the local board to note a formal acknowledgement on the meeting agenda.

Whakarāpopototanga matua

Executive summary

2.       The members of the Albert-Eden Local Board wish to acknowledge an artwork situated along New North Road and Sandringham Road and led by Joel Crook, a Kingsland-based artist.

3.       The artwork formed part of the previous year’s local board-funded Arts Broker’s work programme but was delivered during the first quarter of this current financial year due to the impact of the Covid-19 lockdowns.

4.       In August 2021, local artist Joel Crook took over a large billboard at a key intersection in Kingsland with a work created in collaboration with a group of Kingsland-based artists.  The work was exhibited from 1 August - 31 August 2021.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      acknowledge the hard work undertaken by local artists led by Kingsland-based artist Joel Crook as well as the former Albert-Eden Arts Broker, Bronwyn Bent, for successfully delivering the contemporary artwork, which was sponsored by the local board, and is situated between New North Road and Sandringham Road.

 

 

6.2       Acknowledgement - Recent passing of Bob Hawke

Te take mō te pūrongo

Purpose of the report

1.       For the local board to note a formal acknowledgement on the meeting agenda.

Whakarāpopototanga matua

Executive summary

2.       The members of the Albert-Eden Local Board wish to acknowledge the recent passing of Bob Hawke, kaumātua and long-time friend of the Albert-Eden Local Board.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      extend its condolences to the whānau of Bob Hawke, on his recent passing, noting his extensive work alongside the Albert-Eden Local Board, Auckland Council over the last decade as kaumātua during many events and on many projects where his contribution, guidance, wisdom, humour, aroha and generosity were always cherished and appreciated; he will be sadly missed and the local board acknowledges and appreciates Bob’s whānau for sharing him over many years; Kua hinga te tōtara i te wao nui a Tāne. Ki te whānau pani o Bob Hawke, ka nui te mihi aroha ki a koutou. Ki te pou o te maha o ngā kaupapa kei roto i te rohe o Albert-Eden, ki te kaumātua, tēnei te mihi nui. I te mātauranga, i te tohutohu, i te mōhiotanga, i te aroha, i te manaakitanga, ngā mihi mahana. Moe mai rā, e te rangatira.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Mark McLeay, Architectural Designer, CreativeARCH

Te take mō te pūrongo

Purpose of the report

1.       To enable an opportunity for Mark McLeay, Architectural Designer, CreativeARCH, to deliver a presentation during the Deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2.       Mark McLeay, Architectural Designer, CreativeARCH, on behalf of Mt Albert Rugby League Club, will be in attendance to deliver a presentation to the local board outlining an update on the proposed renovations, including approval for subleasing space within the club.

3.       Mark will speak to the Feasibility Report (Attachment A) completed by Visitor Solutions including research and analysis of future direction for the club to become a Community Sports Club, with renovations required to achieve this outcome.

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      thank Mark McLeay, Architectural Designer, CreativeARCH, for his attendance and Deputation presentation on behalf of Mt Albert Rugby League Club.

 

Attachments

A         Mt Albert Rugby League Clubroom Feasibility Form

           (Under Separate Cover)

b          Landowner Approval Application Form........................................................ 161

c         Asset Owner Approval (AOA) Application Form.......................................... 165

d         Proposed Alterations for Mt Albert Rugby League Club.............................. 173

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Albert-Eden Local Board

19 October 2021

 

 

Albert-Eden Local Grants and Multiboard Round One 2021/2022 grant allocations

File No.: CP2021/15384

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To fund, part-fund or decline the applications received for Albert-Eden Local Grants Round One and the Multiboard Round One 2021/2022.

Whakarāpopototanga matua

Executive summary

2.       The Albert-Eden Local Board adopted the Albert-Eden Local Board Community Grants Programme 2021/2022 on 18 May 2021 (Attachment A). The document sets application guidelines for contestable grants.

3.       This report presents applications received for the for Albert-Eden Local Grants Round One 2021/2022 (Attachment B) and the Multiboard Round One 2021/2022 (Attachment C).

4.       The local board has set a total community grants budget of $140,500 for the 2021/2022 financial year. A total of $21,829.20 was allocated in the previous grant rounds. This leaves a total of $118,670.80 to be allocated to two quick response and one local grants round.

5.       Thirty applications were received for Local Grants Round One 2021/2022, requesting a total of $187,692.55 and thirteen applications were received for Multiboard Round One 2021/2022 requesting a total of $73,009.97.

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      agree to fund, part-fund or decline each application in Albert-Eden Local Grants Round One 2021/2022 listed in the following table:   

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2201-37

Holding Space Aotearoa Charitable Trust

Arts and culture

Towards the cost of delivering ten "Songwriters 4 Climate Action" workshops including the costs of venue hire, personnel costs, marketing, guest speaker, and videographer's fees.

$7,950.00

Eligible

LG2201-46

Auckland Rotuman Fellowship Group Incorporated

Arts and culture

Towards the purchase of a video camera and tutors koha.

$7,000.00

Eligible

LG2201-49

Gribblehirst Community Hub Trust

Arts and culture

Towards venue hire, facilitators cost, promotion, catering, costume, and makeup for six free performance classes and a showcase event for young people in the Gribblehirst Hub community.

$3,100.00

Eligible

LG2201-01

Stream of Life Church Trust

Community

Towards the cost of delivering a five-hour "Stream of Life Church" multicultural Christmas party, including the costs of catering, prizes, event Master of Ceremonies, Disco Jockey, advertising, videography, and photography.

$3,612.12

Eligible

LG2201-02

Grow New Zealand Incorporated

Community

Towards the purchase of a laptop, building window repairs, advertising, and the production of up-to-date mental health booklets.

$6,524.49

Eligible

LG2201-04

New Zealand Wan Fang Sports Association Incorporated

Community

Towards the cost of delivering the "Wan Fang Summer Holiday Programme" in January 2022, including the cost of the "One Tree Hill College" gymnasium hire, transport, coaching fees, purchase of t-shirts, volleyball, net, stationery, first-aid kit, bottled water, and other accessories.

$4,850.00

Eligible

LG2201-07

Asthma New Zealand Incorporated

Community

Towards the wages of two asthma nurse educators.

$8,000.00

Eligible

LG2201-09

New Zealand Council of Victim Support Groups Incorporated

Community

Towards the operational costs of the "Volunteer Support" programme, including the cost of staff expenses, volunteer expenses, technology, administration, learning, development, and training, operational travel, communications, and fundraising.

$3,750.00

Eligible

LG2201-10

Afghan Funeral Services Charity in New Zealand

Community

Towards education and sports activities for the charity.

$3,000.00

Eligible

LG2201-13

Youthline Auckland Charitable Trust

Community

Towards the cost of training and clinical supervision of the youth worker team and counsellors from 1 December 2021 to 30 June 2022.

$5,000.00

Ineligible

LG2201-14

Mountains To Sea Conservation Trust

Community

Towards the project costs for "Motu Manawa Kayak Day" events, including the MTSCT programme cost and kayak hire.

$8,000.00

Eligible

LG2201-15

Eyeview Ethnic Trust

Community

Towards the printing and distribution cost of 500 magazines in schools within the Albert-Eden local board area.

$4,774.94

Eligible

LG2201-23

Communicare CMA (Auckland) Incorporated

Community

Towards the weekly venue hire for the Balmoral and the Mt Eden Friendship Centre for one year from November 2021 to October 2022 and the part-time coordinator's wages for each centre.

$8,000.00

Eligible

LG2201-26

Dale Crompton

Community

Towards the purchase of an electric barbeque to be installed at the Kuaka Park in Waterview.

$7,637.00

Eligible

LG2201-28

Erin Thomas

Community

Towards the cost of building a sustainable Timebank at the Gribblehirst Community Hub including the venue hire, catering, Gribblehirst Community Hub Membership fee, the coordinator's wages, printing, and advertising costs.

$7,912.00

Eligible

LG2201-30

Bhartiya Samaj Charitable Trust

Community

Towards counsellor's fee.

$7,800.00

Eligible

LG2201-33

Wellbeing Charitable Trust Board

Community

Towards the cost of running nine "Youth leadership Development" workshops at the Mt Albert War Memorial Hall from March 2022 to November 2022, including the costs of venue hire, catering, koha for volunteers, guest speakers, and Tangata Whenua, project coordination, training, and facilitation.

$7,900.00

Eligible

LG2201-40

Communities Against Alcohol Harm Incorporated

Community

Towards the cost of appointing a lawyer for conducting community workshops, supporting local groups, communities, and individuals to identify premises whose primary activity is gambling, and object to the renewal of alcohol licenses.

$8,000.00

Eligible

LG2201-42

Mema MAELI

Community

Towards the cost of delivering the event "LAPAC CONNEXIONZ" on 20 November 2011, targeting Latin American and Pacific communities within the Albert-Eden Local Board area, including the costs of the event permit fee, portaloo, generators, chairs, stationery, traffic and waste management, venue hire, gazebos, stage and sound hire.

$8,000.00

Eligible

LG2201-45

Home and Family Counselling Incorporated

Community

Towards the counselling sessions for the Albert-Eden community between 1 November 2021 to 30 April 2022.

$8,000.00

Eligible

LG2201-25

Sanctuary Community Organic Garden Mahi Whenua Incorporated

Environment

Towards the installation of pumps and solar system

$6,000.00

Eligible

LG2201-34

Save Chamberlain Park Incorporated

Environment

Towards an ecological enhancement report

$4,500.00

Eligible

LG2201-16

New Zealand AIDS Foundation

Events

Towards waste management for the "2022 Ending HIV Big Gay Out" to be held in February 2022.

$8,000.00

Eligible

LG2201-05

Auckland All Star Club

Sport and recreation

Towards the cost of delivering a "Youth Volleyball Development Programme" for low-income families during summer months including the cost of uniforms for the club teams, gymnasium hire, registration fees for joining tournaments in and outside Auckland, coaching, and referee fees.

$5,500.00

Eligible

LG2201-06

The Metro Mount Albert Softball Club

Sport and recreation

Towards the cost of "Auckland Softball" junior registration fees, purchasing softball uniform jerseys, pants, playing and protective equipment for junior softball players.

$5,000.00

Eligible

LG2201-27

Auckland United Softball Club

Sport and recreation

Towards the cost of equipment hire including pie warmer, deep fryer, chiller room, fridge, bar leaner, tables, and chairs for the "The Vic Guth Premier Men's Invitational Memorial Tournament" in January 2022.

$2,592.00

Eligible 

LG2201-29

Auckland City FC Incorporated

Sport and recreation

Towards the cost of delivering the "Auckland City FC Football programme" to 800 students from Edendale Primary School and Owairaka District School during school time, including the purchase of balls and coaching costs.

$7,535.00

Eligible

LG2201-35

Gymnastics Community Trust

Sport and recreation

Towards the hire of the gymnasium at Marist College for "Rhythmic Gymnastics" classes.

$8,000.00

Eligible

LG2201-36

Tennis Auckland Region Incorporated

Sport and recreation

Towards the cost of installation of an electronic gate access system at the Nicholson Park Tennis Centre for the Tennis New Zealand "Book a Court" project.

$8,000.00

Eligible

LG2201-41

Mt Albert Bowling Club Incorporated

Sport and recreation

Towards the purchase and installation of an electronic timer for the Club's bowling greens.

$3,755.00

Eligible

Total

 

 

 

$187,692.55

 

 

b)       agree to fund, part-fund or decline each application received in Multiboard Round One 2021/2022, listed in Table Two below:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

MB2022-115

The Other Club Limited

Arts and culture

Towards the production of "Skin Hunger" at various locations, including venue hire, online marketing, catering, set and costume design, light and sound design, facilitators costs, writer's, director's, producer's, and performers fees from 6 November 2021 to 8 March 2022.

$8,000.00

Eligible

MB2022-165

Interacting Theatre Trust

Arts and culture

Towards the cost of a three day "Interact Disability Arts Festival 2021" at Corbans Estate from 1 to 5 November 2021, including the venue hire, marquee and gazebo hire, volunteer t-shirts, workshop tutors, sound and lighting, stage manager, assistant stage manager, and project manager's costs.

$4,000.00

Eligible

MB2022-105

VisionWest Community Trust

Community

Towards the Meri Kirihimete event including equipment hire, security, communication, signage, and project management from 13 to 17 December 2021

$1,207.28

Ineligible

MB2022-113

Big Buddy Mentoring Trust

Community

Towards operational costs including wages, rent, transport, and equipment to recruit, screen, and train up to 50 more Auckland men to be volunteers (Big Buddies) to Auckland boys who do not have a father in their life

$8,000.00

Eligible

MB2022-121

The Student Volunteer Army Foundation

Community

Towards the Student Volunteer Army (SVA) "Kids Programme Volunteer Project" in various primary schools including the costs of school kits and providing administrative support from 31 October 2021 to 1 August 2022.

$2,100.00

Ineligible

MB2022-125

Mark Pinto de Menezes

under the umbrella of Matchbox 2000 Productions Limited

Community

Towards an "80s Flashback" tribute event at the Murray's Bay Intermediate School Hall.

$4,000.00

Ineligible

MB2022-136

Age Concern Auckland Incorporated

Community

Towards delivering the Empowering Communities Programme across West and Central Auckland between 1 October 2021 and 30 June 2022.

$7,000.00

Eligible

MB2022-140

New Zealand Tamil Senior Citizens Association

Community

Towards the senior’s wellbeing programme including community radio, various events, venue hire and excursions, from 1 November 2021 to 31 October 2022.

$6,046.69

Eligible

MB2022-148

CNSST Foundation (formerly Chinese New Settlers)

Community

Towards the "Community Connection" CNSST Education and Wellbeing Programme in central Auckland from 30 October 2021 to 23 July 2022 including the venue hire and tutors’ cost.

$4,500.00

Eligible

MB2022-152

Road Safety Education Trust

Community

Towards the operational costs to manage the delivery of the Road Safety Programme across Auckland, including wages for the programme coordinator, national manager and support staff for programmes between 1 October 2021 to 30 September 2022.

$5,000.00

Eligible

MB2022-161

The Order of St John Northern Region Trust Board

Community

Towards the St John's Youth Development programme including venue hire, course fees, operational costs and First Aid kit renewals from 4 October 2021 to 30 June 2022.

$7,156.00

Eligible

MB2022-168

The Order of St John Northern Region Trust Board

Community

Towards the purchase of 24 defibrillators to place in public spaces and Marae in each local board area.

$8,000.00

Eligible

MB2022-101

The Auckland Softball Association Incorporated

Sport and recreation

Towards a proportion of the annual operating expenses of the Auckland Softball Association

$8,000.00

Eligible

Total

 

 

 

$73,009.97

 

 

 

 

Horopaki

Context

6.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7.       Auckland Council’s Community Grants Policy supports each local board to adopt a grants programme.

8.       The local board grants programme sets out:

·        local board priorities

·        lower priorities for funding

·        exclusions

·        grant types, the number of grant rounds and when these will open and close any additional accountability requirements.

9.       The Albert-Eden Local Board adopted the Albert-Eden Local Board Community Grants Programme 2021/2022 on 18 May 2021 (Attachment A). The document sets application guidelines for contestable grants.

10.     The community grants programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

11.     The local board has set a total community grants budget of $140,500 for the 2021/2022 financial year. A total of $21,829.20 was allocated in the previous grant rounds. This leaves a total of $118,670.80 to be allocated to two quick response and one local grants round.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     The aim of the local board grants programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13.     The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include:

·        local food production and food waste reduction

·        decreasing use of single-occupancy transport options

·        home energy efficiency and community renewable energy generation

·        local tree planting and streamside revegetation

·        education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

15.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     Local boards are responsible for the decision-making and allocation of local board community grants.  The Albert-Eden Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

17.     Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they can increase their chances of success in the future.

18.     A summary of each application received through Albert-Eden Local Grants Round One 2021/2022 (Attachment B) and Multiboard Round One 2021/2022 (Attachment C) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

19.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grants processes.

20.     Fifteen applicants applying to Albert-Eden Local Grants Round One and eight applicants applying to Multiboard Grants Round One indicate projects that target Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

21.     The allocation of grants to community groups is within the adopted Long-term Plan 2021-2031 and local board agreements.

22.     The local board has set a total community grants budget of $140,500 for the 2021/2022 financial year. A total of $21,829.20 was allocated in the previous grant rounds. This leaves a total of $118,670.80 to be allocated to two quick response and one local grants round.

23.     Thirty applications were received for Local Grants Round One 2021/2022, requesting a total of $187,692.55 and thirteen applications were received for Multiboard Round One 2021/2022 requesting a total of $73,009.97.

24.     Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

26.     Following the Albert-Eden Local Board allocating funding for round one of the local and multiboard grants, grants staff will notify the applicants of the local board’s decision.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Albert-Eden Local Board Grants Programme 2021/2022

19

b

Albert-Eden Local Grants Round One 2021/2022 - grant applications (Under Separate Cover)

 

c

Albert-Eden Multiboard Round One 2021/2022 - grant applications

25

      

Ngā kaihaina

Signatories

Author

Moumita Dutta - Senior Grants Advisor

Authorisers

Rhonwen Heath - Head of Rates Valuations & Data Mgmt

Nina Siers - Local Area Manager

 


Albert-Eden Local Board

19 October 2021

 

 

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Albert-Eden Local Board

19 October 2021

 

 

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Albert-Eden Local Board

19 October 2021

 

 

Local Board Transport Capital Fund Decision

File No.: CP2021/15353

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To support and record decisions for Albert-Eden Local Board’s Local Board Transport Capital Fund (LBTCF) projects.

Whakarāpopototanga matua

Executive summary

2.       Auckland Transport manages the LBTCF on behalf of Albert-Eden Local Board.  On an as-required basis, Auckland Transport provides advice to support local board decision-making. This month a decision relating to the LBTCF is required.  The local board has approximately $2,316,141 to allocate for the remainder of this electoral term.

3.       In 2019, the local board approved a number of projects and made a start with investigation and design. Unfortunately, these projects were cancelled in 2020 by budget restrictions caused by the response to COVID 19.

4.       When LBTCF budgets for all local boards were reinstated in 2021, the local board subsequently requested cost estimates for a range of other projects and now has a wide selection of project ideas, including the original 2019 projects, to consider.

5.       In recent weeks Auckland Transport supported the local board’s consideration of the LBTCF projects both in person and by providing written advice. 

6.       In this report, Auckland Transport recommends that the local board authorise delivery of the projects identified in 2019 (See Table 1 below) and confirm any further projects (See Table 2 below) that they wish to investigate in this electoral term.

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      request Auckland Transport allocate $614,684 from the Local Board Transport Capital Fund and deliver a traffic calming project between Mt Albert, New North and St Lukes roads.

b)      request Auckland Transport allocate $293,944 from the Local Board Transport Capital Fund and deliver a signalised mid-block crossing for Great North Road at Western Springs.

c)      request Auckland Transport allocate to allocate $390,000 from the Local Board Transport Capital Fund and deliver a signalised mid-block crossing in Waterview, on Great North Road between Blockhouse Bay Road and Fir Street.

d)      request Auckland Transport allocate $165,000 from the Local Board Transport Capital Fund for design work on a Chamberlain Park shared path, with the intent that any remainder transferred is to the next electoral term to provide additional budget if this project becomes viable in the 2022-25 electoral term.

 

Horopaki

Context

7.       The LBTCF is an Auckland Transport fund established in 2012, to allow local boards to deliver small projects in their area that would not normally be prioritised by Auckland Transport. The Albert-Eden Local Board receives approximately $1,158,070 annually.

8.       In 2020, COVID 19’s impact meant that Auckland Council needed to trim budgets and in the 2019/2020 financial year the annual delegation was lost. 

9.       The local board previously allocated approximately $2,085,000 to a range of capital projects (see table below) by resolution in August 2019. Work was started on them and $331,359 spent before the LBTCF was suspended by Auckland Council’s emergency budget.

Table 1: LBTCF projects authorised by Albert-Eden Local Board in 2019

            Project

Previous Approved Budget

Spend to Date

Chamberlain Park Shared Path

$200,000

$35,000

Mt Albert South Traffic Calming

$715,000

$100,352

Western Springs Signalised Crossing

$390,000

-

Waterview Signalised Crossing

$390,000

                     $96, 056                    

New North Road Signalised Crossing

$390,000

$99, 816

 

10.     The 2020 emergency budget suspended work on existing LBTCF projects, allocating $5 million across the 21 local boards. The local board’s allocation was $281,009 and this was allocated to the following projects:

a)   Bus Shelters - $184,000

b)   Woodward Road Crossing - $60,000

c)   Cycle markings and improvements to the entrance to Sutherland Rd - $10,000

d)   Preliminary design of the Chamberlain Park Shared Path - $35,000.

11.     The projects listed above were funded from a discrete budget, are underway and are not being considered in this report.  The projects are listed for historical completeness providing a clear picture of all LBTCF activity for local board members and the public. Auckland Transport will keep the local board informed about progress. 

12.     In August 2020, the local board requested through Resolution AE/2020/86 that Auckland Transport provides rough orders of costs for a list of projects. Auckland Transport undertook this research and provided a memo (included as Attachment A) with estimated costs for each of the listed projects.

13.     In mid-2021, the Regional Land Transport Plan (Auckland Transport’s budget) re-instated the LBTCF, assigning the local board approximately $2,316,141 for the remainder of this electoral term. The board is able to deliver the original work programme started in 2019 (the projects listed in Table 1) within this budget.

14.     On 30 June 2021, Auckland Transport presented to the local board, confirming its existing work programme (the projects listed in Table 1) now that the LBTCF is resumed.  At that workshop, members stated that they wished to review the projects in the existing work programme along with other more recent projects, issuing the following instructions:

a)   That the list of projects that ‘Rough Orders of Cost’ were provided for in August 2020 be reviewed and re-costed by Auckland Transport.

b)   That members who wished to investigate new projects could submit them to Local Board Services who would consolidate them and forward them to Auckland Transport for further advice.

15.     Auckland Transport provided advice to the local board at another two workshops; one on 10 August 2021 and another on 30 August. Auckland Transport provided updated cost estimates, and these are included as Attachment B and C.

Tātaritanga me ngā tohutohu

Analysis and advice

16.     On 30 June 2021, when the Albert-Eden Local Board decided that it wished to review its 2019 project list, its instruction to Auckland Transport was to assess and update the advice on cost. At subsequent workshops, more direction was given and list of projects evolved that Auckland Transport considered and provided advice to local board about delivery.

17.     The local board must now review and prioritise the projects listed, and Auckland Transport suggests the following considerations are used:

a)   Does the project support local board strategic goals?

b)   Auckland Transport technical advice about whether the project is feasible using the LBTCF (i.e. is the project safe and / or will it have a negative impact on the road network).

c)   Auckland Transport technical advice about the deliverability of the project (i.e. is the project simple or complex to deliver, the level of complexity impacts on the project’s potential cost and delivery time).

d)   Cost versus benefit.

18.     Below is a table listing all of the projects and summarising the advice Auckland Transport provided at the workshops. The table lists all projects discussed and is organised in priority based on historical precedence (i.e. when the project was initiated, does it require a local board commitment by resolution) and on Auckland Transport’s technical assessment:

Table 2: List of all LBTCF Considered

Project

Strategic Links

Feasible

Technical Advice

Technical

Cost vs Benefit

Cost

(adjusted to include money already spent)

Mt Albert South Traffic Calming

Yes. Local Board Plan discusses supporting more active transport modes on pages 30 and 35

Yes

This project is not technically difficult, and Auckland Transport has delivered similar projects.

The board has already spent        $100,352 on this project and it supports the wider speed reduction programme so has been prioritised highly.

Auckland Transport’s advice is that this project has started and     $100,352 has already been spent.

Auckland Transport is introducing a new 30kmph speed zone around Mt Albert Grammar in roughly the same area and Auckland Transport’s advice is that this engineering work will support the new speed limit.

$614,648

Waterview Signalised Crossing

Yes. Local Board Plan discusses supporting more active transport modes on pages 30 and 35

Yes

This project is not technically difficult, and Auckland Transport has delivered similar projects.

Auckland Transport’s advice is that this project has started and     $96,056 has already been spent so it makes economic sense to continue with the project.

$293,944

Western Springs Road Signalised Crossing

Yes. Local Board Plan discusses supporting more active transport modes on pages 30 and 35

Yes

This project is not technically difficult, and Auckland Transport has delivered similar projects.

Auckland Transport has prioritised this project highly only because of its historic commitment. It could easily be stopped.

$390,000

Chamberlain Park Shared Path

Yes. Local Board Plan discusses supporting more active transport modes on pages 30 and 35

Yes

Technically, this is a simple project running through Auckland Council administered park land.  It is delivered by Community Facilities and is part of that organisation’s Chamberlain Park Plan.

Originally, the local board committed $700,000 but in 2019 reduced this to a $200,000 commitment in Resolution Number AE/2019/156.  Committing at this stage suggest that the board is making a commitment to funding the remainder of the project in future electoral terms.

The preliminary investigation has been completed and Community Facilities requests that the Board allocate $30,000 towards a resource consent so that the project is ready to commence once budget is available.

Applying for a resource consent is OPEX so would need to be covered either by Auckland Transport or capitalised within the wider project. 

$165,000

St Leonards Road Cycle Path Section One – Balmoral Road to Mt Eden Village

Yes. Local Board Plan discusses supporting more active transport modes on pages 30 and 35

Yes

This is a large and relatively expensive project that has been priced in two parts.  It has a level of complexity because of its size and scale.

Auckland Transport’s advice is that if the board wishes to pursue this project it would be best to consider doing it as one large project to realise cost efficiencies and maximise benefit.

$540,098

St Leonards Road Cycle Path Section Two - St Leonards Road to Balmoral Road

(including signalised crossing)

Yes. Local Board Plan discusses supporting more active transport modes on pages 30 and 35

Yes

This is a large and relatively expensive project that has been priced in two parts.  It has a level of complexity because of its size and scale.

Auckland Transport’s advice is that if the board wishes to purse this project it would be best to consider doing it as one large project to realise cost efficiencies and maximise benefit.

$1,317,268

 

St Leonards Road Cycle Path -

Signalised dual crossing on Balmoral Road between Kakariki Road and Ferryhill Road delivered independently

Yes. Local Board Plan discusses supporting more active transport modes on pages 30 and 35

Yes

This project is not technically difficult, and Auckland Transport has delivered similar projects.

Auckland Transport’s advice is that this project is feasible but would achieve much greater efficiency if combined with the whole route.

$500,000

Morven to Aberfoyle Greenway

Yes. Local Board Plan discusses supporting more active transport modes on pages 30 and 35.

 

It is also in the board’s Local Paths (Greenways) Plan.

Yes

A relatively small and simple project much of which is on Council owned parkland.

No specific advice.

$249,000

Aberfoyle Link

Yes. Local Board Plan discusses supporting more active transport modes on pages 30 and 35.

Yes

Some complexity due to grade but this project is not technically difficult, and Auckland Transport has delivered similar projects.

No specific advice.

$591,000

Upgrading Bus Stops to Shelters

Yes the local board plan makes numerous references to supporting public transport

Yes

This project is technically simple but building bus shelters is always difficult because people do not like bus shelters near their houses. 

Auckland Transport’s advice is that building bus shelters is a good way to utilise small amounts of left over LBTCF. 

Or is good way to make transformational change by upgrading whole routes and providing a higher level of service.

$25,000 to $35,000 per shelter

Harbutt to Mt Albert Station Greenway

Yes. Local Board Plan discusses supporting more active transport modes on pages 30 and 35 and makes numerous references supporting use of public transport.

The project also supports and links to the Waterview Shared Path.

Yes

This project has a large ‘footprint’ with a level of complexity because of it crosses a number of intersections.  For instance there is a proposal to install a crossing point on Woodward Ave to the north of the Harbutt Street intersection meaning that the existing footpaths would need to be widened to 3m to provide adequate links between the road and crossing point.

Auckland Transport’s advice is that although this project is relatively simple looking it includes some design risk i.e. it may cost more than estimated.

$441,959

St Lukes Links - St Lukes Road to Amandale Road

Yes. Local Board Plan discusses supporting more active transport modes on pages 30 and 35

Yes

A relatively small and simple project much of which is on Council owned parkland.         

No specific advice.

$43,909

St Lukes Links - St Lukes Road to Malvern Road

Yes. Local Board Plan discusses supporting more active transport modes on pages 30 and 35

Yes

A relatively small and simple project much of which is on Council owned parkland.         

No specific advice.

$69,817

Meola to Te Raa Road Safety Improvements

Yes. Local Board Plan discusses more attractive town centres on pg. 26 and supporting more active transport modes on pages 30 and 35

Yes

This project has a number of technical questions like whether to use the concrete dividers or ‘sharrows’ placement of light poles etc. The design process and consultation is needed to answer these questions.

Auckland Transport technical advice is that there are some risks in the deign process that they could increase the cost i.e. moving light poles, the final layout of infra-structure on Pt Chevalier Road or use of ‘sharrows’ versus concrete.

$1,290,818

Greenwoods Corner

Yes. Local Board Plan discusses more attractive town centres on page. 26 and supporting more active transport modes on pages 30 and 35

No

The current proposal involves changes to the road layout that should not drastically effect network performance.

The proposed project has been reviewed and Auckland Transport supports investigation of the project but cautions the board that investigation may identify cost increases.

$659,000

New North Road Signalised Crossing

No longer considered because of the potential impact of the Connected Communities project on the New North Road Corridor

Dominion Road Safety Improvements

No longer assessed because of the potential impact of Light Rail.

Albert- Eden Bike Parking

A simple project on Auckland Transport administered property.    Cost needs to be confirmed based on board expectations at each site.

 

19.     In summary, Albert-Eden Local Board’s current position can be stated as follows:

a)   The local board has $2,316,141 available for the remainder of this electoral term.

b)   Auckland Transport’s advice is that the most consistent approach for the board is to deliver the group of projects currently underway:

i.          Mt Albert South Traffic Calming;

ii.          Western Spring Signalised Crossing;

iii.         Waterview Signalised Crossing;

iv.        Chamberlain Park Shared Path.

20.     This would prioritise completion of the existing programme of work allocating approximately $1,463,592 and leaving approximately $852,549 available to use to deliver the remaining LBTCF projects that Rough Orders of Cost were developed for based on Resolution AE/2020/86.

21.     This plan also notes the local board’s intent to save money for long-term delivery of the Chamberlain Park Shared Path.  This advice would see any remainder of the $165,000 allocated to this project being saved and transferred to the next electoral term’s board. This is a prudent approach for a large project and is allowed within the rules of the LBTCF.

22.     Auckland Transport’s advice is based on three factors:

a)   Prudent use of the $331,359 already invested.

b)   The risk of introducing new projects into a programme because any new project requires investigation followed by design before costs can be finalised.  Further, new projects require public consultation which can increase the cost.  Experience shows that there is risk that unidentified factors within these processes may increase the cost or even identify an unforeseen technical issue that makes the project unfeasible. 

c)   Continuation of commitments to long-term projects like the Chamberlain Park Shared Path.

23.     This fund belongs to the local board and Auckland Transport has no further advice regarding prioritisation of projects beyond prioritising finishing the projects that have been started.  Auckland Transport’s advice is recorded in the ‘Recommendations’.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24.     Auckland Council has declared a climate emergency, Auckland Transport therefore urges the Albert-Eden Local Board to consider prioritisation of projects that help reduce carbon emissions. The projects that will most impact on carbon emissions encourage use of public transport, walking and cycling.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25.     One project being considered involves a direct relationship with Auckland Council’s Community Facilities team. 

26.     This is the Chamberlain Park Shared Path, the project involves the local board committing funds to support an Auckland Council project.  Community Facilities are keen to confirm if the commitment to fund this project is still valid because withdrawal of the funding will impact their project significantly. This relationship should be considered by the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27.     Albert-Eden Local Board discussed this programme of work at three workshops with Auckland Transport, including two with the LBTCF Programme Manager providing technical support.

Tauākī whakaaweawe Māori

Māori impact statement

28.     The actions being consider do not have specific impacts on Māori.  Both Auckland Transport and Auckland Council are committed to meeting their responsibilities under Te Tiriti o Waitangi (the Treaty of Waitangi) and its broader legal obligations in being more responsible or effective to Māori. Auckland Transport’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website – https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

29.     Any Auckland Transport project that requires consultation with iwi will include that activity within its project plan.

Ngā ritenga ā-pūtea

Financial implications

30.     This report requires consideration of a significant financial commitment of up to $2,316,141 by the Albert-Eden Local Board.

31.     LBTCF allocated by the local board is considered committed, requiring a new decision before it could be reallocated.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32.     Albert-Eden Local Board must consider the risk involved in this decision, the funds committed from this report broadly fall into three categories:

a)   Funds transferred Auckland Council to support delivery of a project for instance the Chamberlain Park Shared Path. Money committed in this manner is immediately transferred from Auckland Transport to Auckland Council and the project delivered the potential financial implications are clear and unlikely to change;

b)   Projects that have history and where design work is finished, for instance the projects started in 2019.  The cost of these projects are less likely to change because investigation and design is completed so the cost of the projects provided by Auckland Transport is more likely to be accurate;

c)   New projects are the highest risk and exact cost is less well-understood.

33.     It is important that the local board are aware of the risks associated with starting new projects which can be summarised as follows:

a)   The investigation and design process can discover un-identified costs or issues that make a project unfeasible;

b)   Projects require public consultation which can be difficult and time consuming.

34.     The risks outlined are present in all projects, however are relevant to this decision because it involves weighing existing projects against new projects. Auckland Transport advice is that the best way for the local board to mitigate financial risk and the risk of slow delivery is to prioritise existing projects over new projects.

35.     The second mitigation Auckland Transport suggests is that local board consider ‘over-programming’ or prioritising a list of projects that although not funded at this time are agreed upon and can be brought into the programme quickly if investigation, design or consultation stops a funded project. This does not have to be done immediately but can be considered.

Ngā koringa ā-muri

Next steps

36.     If the Albert-Eden Local Board confirms a programme at this meeting then the next steps will be:

a)   The resolution provides an instruction to Auckland Transport to start work on the project;

b)   Auckland Transport will liaise with the local board providing regular updates either in writing or in person at workshops;

c)   If a decision is required, for example an issue or a potential benefit is identified that requires a modification or when the project moves from planning to construction, then a decision report will be provided to the local board.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

2020 Rough Order of Costs Memo

89

b

2021 Spreadsheet Updating the 2020 Rough Order of Costs Memo

109

c

Greenwoods Corner Cost Estimate

113

     

Ngā kaihaina

Signatories

Author

Ben Stallworthy – Auckland Transport Elected Member Relationship Manager

Authorisers

Stephen Rainbow - Stakeholder Engagement Specialist

Nina Siers - Local Area Manager

 


Albert-Eden Local Board

19 October 2021

 

 

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Albert-Eden Local Board

19 October 2021

 

 

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Albert-Eden Local Board

19 October 2021

 

 

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Albert-Eden Local Board

19 October 2021

 

 

New Community Lease of Fowlds Park ex-groundsmen shed to Auckland United Softball Club Incorporated

File No.: CP2021/14015

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval to grant a new community lease to Auckland United Softball Club Incorporated (Inc) for the ex-groundsmen shed (the shed) at Fowlds Park.

Whakarāpopototanga matua

Executive summary

2.       Council owns the ex-groundsmen shed within Fowlds Park. The building has been newly refurbished and provides a toilet and two storage areas including a lockable storage area. There has been no formal community lease of the shed to any groups.

3.       The Auckland United Softball Club Inc advises they have been using the shed since 2001/2002 to date for storing their gear for softball games and training.

4.       The property is legally described as Part Allotment 176 and Allotment 177, section 10 Suburbs of Auckland, contained in NA65/189 is Crown land held as what has been classified as recreation reserve and owned by the Crown and vested in trust in Auckland Council.

5.       The Fowlds Park Management plan contemplated the shed to be used for storage.

6.       Following the local board’s direction to initiate an Expressions of Interest process, staff advertised and conducted viewings of the premises in November 2020. Numerous groups inspected the premises and two applicants, including Auckland United Softball Club Inc, submitted applications.

7.       This report recommends that the Albert-Eden Local Board grant a new lease to Auckland United Softball Club Inc.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      grant, subject to public notification and the successful resolution of any submissions or objections, a community lease to Auckland United Softball Club Incorporated for the ex-groundsmen shed comprising 48m2 (Attachment A to the agenda report) for a term of three years with one right of renewal of three years commencing 1 September 2021.

b)      approve rent of $1 plus GST and subsidised maintenance fee of $250 plus GST per annum.

c)      request that a community outcomes plan, in respect to the activities of the group, be prepared, for approval by the board chair and deputy chair and this be attached as a schedule to the lease.

d)      note that all other terms and conditions to be in accordance with the Community Occupancy Guidelines 2012 and the Reserves Act 1977.

 

 

Horopaki

Context

8.       There has been no formal community lease of the shed to any group.

9.       The Auckland United Softball Club Inc advises they have been using the shed since 2001/2002 to date for storing their gear for softball games and training.

10.     Following the local board’s direction to initiate an Expressions of Interest process, staff advertised and conducted viewings of the premises in November 2020.

11.     Numerous groups inspected the premises and two applicants, including Auckland United Softball Club Inc, submitted applications.

Tātaritanga me ngā tohutohu

Analysis and advice

Property description

12.     The property is legally described as Part Allotment 176 and Allotment 177, section 10 Suburbs of Auckland, contained in NA65/189 held as a classified recreation reserve and owned by the Crown and vested in trust in Auckland Council.  

13.     Council owns the ex-groundsmen shed within Fowlds Park. The building has been newly refurbished and provides a toilet and two storage areas including a lockable storage area.

Assessment of applications received

14.     Applications were assessed in accordance with the criteria stipulated in the Community Occupancy Guidelines 2012. This included whether the applicants met the eligibility criteria set out in the guidelines.

15.     With respect to the broader assessment criteria, applications were assessed according to the services provided, programmes and activities offered, the extent to which the activities supported the community, the history and sustainability of the applicants, willingness of the community group to share resources and/or space and financial suitability in meeting the obligations under a proposed community lease.

Community Leasing Criteria

16.     The two applicants - Auckland United Softball Club Inc and the Embroiderers Guild were measured and scored using a table containing criteria derived from the Expressions of Interest application and the Community Occupancy Guidelines 2012. The criteria are shown in the left-hand column in the table below which is a summary of the detailed analysis undertaken by staff.

Group name

Auckland United Softball Club Inc

Embroiderers Guild

Overall Scores (%)

50%

50%

Activity/ Purpose

Providing softball to all in the community.

To support, promote education, training, research and the practice of traditional and contemporary embroidery.

Catchments served

Auckland United Softball Club Inc’s home base is Fowlds Park. There are other softball clubs around the region that visit this site.

The Embroiderers Guild currently share a building in Nicholson Park to undertake their activities. The Strategic Broker highlighted that the group served the
Mt Eden catchment.

 

Numbers served

250 members

87 members

Open membership / users 

Yes, both male and female.

Yes, but mainly a female interest for older age groups.

Hours of Use per week (and items to be stored)

Both groups will use the buildings for storage at all times, with intermittent to regular access for their activities.


Group name

Auckland United Softball Club Inc

Embroiderers Guild

 

The group currently stores a range of items, used by the Club for events and games, in the shed.


There is also another room being used to store softball equipment.

- Tools/ tables/ display

- Boards/ archival material/ working materials for teaching.

Sharing &
Collaboration

References / network within the local community

Auckland United Softball Club Inc is not wanting to share with anyone as it uses all the space for storage.

The Embroiderers Guild needs about 3m x 3m. (9m2) and the building is 48m2. The Embroiderers Guild is willing to share.

Eligibility

Auckland United Softball Club Inc and the Embroiderers Guild are both incorporated societies and both qualify for a community lease.

 


Financial details

Financial stability – accounts, funding and sustainability

Auckland United Softball Club Inc has submitted audited financials. For the financial year ending April 2020, they have net surplus; and cash.

The Embroiderers Guild does not need Auckland Council funding support. They have provided audited financials. The accounts show the group have sufficient financial resources to meet their obligations for occupying the building.


Best fit

Building size, configuration, location

Security was a concern for the Softball Club, as the shed is accessible by a generic council key, which other sports groups held. May need to re-issue key based on the council master key system.

No signage and decoration, but this should be expected of a storage facility.

 

 

Both groups found that the premises met some of their needs, but not all.

 

Assessment of the applications/applicants

17.     As illustrated in the assessment table above, both groups scored the same.

18.     Auckland United Softball Club Inc uses Fowlds Park for their activities, whereas the Embroiderers Guild’s hold their meetings at Nicholson Park in Poronui Street, Mt Eden. The Embroiderers Guild are using the building for storage only, with no use of the adjacent Fowlds Park. Auckland United Softball Club Inc’s use of the shed has a better relationship with and supports utilisation of the park.

19.     The Embroiderers Guild needs about 3m x 3m (9 m2) for storage. Auckland United Softball Club Inc indicated that they do not wish to share. Staff have considered that the two activities are very different and may not be a compatible sharing opportunity for the shed.

20.     Auckland United Softball Club Inc is a better fit due to their linkage with their use of the adjacent park.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.     There are no direct impacts to the climate by approving a new lease of the premises. The site is not within a flood prone area and is unlikely to be affected by coastal inundation.

22.     The successful group is required to prepare a community outcomes plan with specific environmental objectives.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     Council’s Area Maintenance and Operations requires the concrete pad around the shed to be kept available, as the area is needed for the dismantled softball cages. The proposed lease area is only for the footprint of the shed and therefore Auckland United Softball Club Inc will not have exclusive right of this area.

24.     The premises are owned by council and there will be a standard maintenance clause within the Lease and therefore the standard maintenance fee recommended.

25.     Active Recreation had no comments to the Expression of Interest advertisement of the shed.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26.     The new softball cages adjacent to the shed, are the local board’s recent investment, to promote greater use of the park for softball.

27.     At its latest workshop on 8 June 2021, there was no further request for staff to investigate sharing opportunities between Auckland United Softball Club Inc and the Embroiderers Guild.

Tauākī whakaaweawe Māori

Māori impact statement

28.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader statutory obligations to Māori. Support for Māori initiatives and outcomes are detailed in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

29.     Staff presented the proposed lease at the Central South Mana Whenua Forum on 24 February 2021 and followed up with an email on 27 May 2021 requesting written feedback. Ngaati Whanaunga made a submission and is not supportive of the manner in which community leases are being negotiated between Council and tenants. In general, Ngaati Whanaunga would like to discuss if these buildings are for declining services or recreational activities.

30.     Staff notes that this application is for Auckland United Softball Club Inc to use a no longer utilised maintenance equipment shed.

31.     Staff met with Ngaati Whanaunga on 22 July 2021 to discuss their concerns noted above and Ngaati Whanaunga are happy with the proposed lease noting it is a storage shed for a local sports group.

Ngā ritenga ā-pūtea

Financial implications

32.     A new lease recommending new revenue in the form of rent of $1 per annum to accord with the Community Occupancy Guidelines 2012, together with a subsidised maintenance fee of $250 plus GST per annum.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     There are no other anticipated risks to the local board in granting a new lease.

Ngā koringa ā-muri

Next steps

34.     Subject to local board approval, staff will prepare the Lease and Community Outcomes Plan for the Auckland United Softball Club Inc.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Jo Heaven - Senior Community Lease Advisor

Authorisers

Taryn Crewe - General Manager Community Facilities

Nina Siers - Local Area Manager

 


Albert-Eden Local Board

19 October 2021

 

 

Addition to the 2019-2022 Albert-Eden Local Board meeting schedule

File No.: CP2021/15516

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval for two meeting dates to be added to the 2019-2022 Albert-Eden Local Board meeting schedule in order to accommodate the Annual Budget 2022/2023 timeframes.

Whakarāpopototanga matua

Executive summary

2.       The Albert-Eden Local Board adopted the 2019-2022 meeting schedule on Wednesday, 4 December 2019.

3.       At that time the specific times and dates for meetings for local board decision-making in relation to the local board agreement as part of the Annual Budget 2022/2023 were unknown. 

4.       The local board is being asked to approve two meeting dates as an addition to the Albert-Eden Local Board meeting schedule so that the modified Annual Budget 2022/2023 timeframes can be met.

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      approve the addition of two meeting dates to the 2019-2022 Albert-Eden Local Board meeting schedule to accommodate the Annual Budget 2022/2023 timeframes as follows:

·  Tuesday, 30 November 2021, 2.00pm;

·  Tuesday, 10 May 2022, 2.00pm.

Horopaki

Context

5.       The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6.       In summary, adopting a meeting schedule helps meet the requirements of:

·   clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to each local board member of the time and place of meetings.  Such notification may be provided by the adoption of a schedule of business meetings.

·   sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7.       The Albert-Eden Local Board adopted its 2019-2022 business meeting schedule during its Wednesday, 4 December 2019 business meeting.

8.       The timeframes for local board decision-making in relation to the local board agreement which is part of the Annual Budget 2022/2023 were unavailable when the meeting schedule was originally adopted.

9.       The local board is being asked to make decisions in late November / early December 2021, and early May 2022 to feed into the Annual Budget 2022/2023 process. These timeframes are outside the board’s normal meeting cycle.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The local board has two choices:

i)        Add the meetings as additions to the meeting schedule;

or

ii)       Add the meetings as extraordinary meetings.

11.     For option one, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the Annual Budget 2022/2023 timeframes change again or the information is not ready for the meeting there would need to be an additional extraordinary meeting scheduled.

12.     For option two, only the specific topic Annual Budget 2022/2023 may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the Annual Budget 2022/2023 process could be considered at this meeting.

13.     Since there is enough time to meet statutory requirements, staff recommend option one, approving the two meetings as additions to the meeting schedule, as it allows more flexibility for the local board to consider a range of issues. This requires a decision of the local board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     This report requests the local board’s decision to schedule additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

17.     There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

18.     There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19.     If the local board decides not to add this business meeting to their schedule this will cause a delay to the Annual Budget 2022/2023 process, which would result in the input of this local board not being able to be presented to the Governing Body for their consideration and inclusion in the Budget.

Ngā koringa ā-muri

Next steps

20.     Implement the processes associated with preparing for business meetings.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Renee Burgers - Lead Advisor Plans and Programmes

Authorisers

Louise Mason - GM Local Board Services

Nina Siers - Local Area Manager

 


Albert-Eden Local Board

19 October 2021

 

 

Albert-Eden Local Board feedback on Ministry for the Environment's discussion document - Managing Our Wetlands

File No.: CP2021/15174

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the Albert-Eden Local Board’s formal feedback on the Ministry for the Environment's discussion document ‘Managing Our Wetlands’.

Whakarāpopototanga matua

Executive summary

2.       Central government has recently released a discussion document entitled ‘Managing Our Wetlands’ through the Ministry for the Environment. The proposals seek to amend the definition of a ‘natural wetland’ and associated regulatory consent settings contained in the National Environmental Standards for Freshwater 2020 (NES-Freshwater) and the National Policy Statement for Freshwater Management 2020.

3.       The discussion document containing these proposals is set out here: https://consult.environment.govt.nz/freshwater/managing-our-wetlands/.

4.       Local boards were invited to provide feedback by 8 October 2021 for it to be incorporated and appended to the Auckland Council feedback. As this deadline fell before the next scheduled business meeting formal feedback was provided utilising the urgent decision-making process.

5.       Local boards were invited to provide feedback on the following points:

·   Definition of ‘natural wetland’;

·   Better provision for restoration, maintenance and biosecurity activities;

·   Consenting pathway for quarrying, landfills, cleanfills, managed fills, mining (minerals) and plan-enabled development.

6.       The local board’s feedback was provided to Auckland Council subject-matter experts prior to the deadline. A copy of the urgent decision, including the local board’s feedback, is attached to this report (Attachment A).

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      note the formal feedback on the Ministry for the Environment's discussion document ‘Managing Our Wetlands’ (Attachment A) as authorised through the urgent decision-making process.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Albert-Eden Local Board feedback on the Ministry for the Environment's discussion document ‘Managing Our Wetlands’ - via urgent decision

129

     

Ngā kaihaina

Signatories

Author

Emma Reed - Local Board Advisor

Authoriser

Nina Siers - Local Area Manager

 


Albert-Eden Local Board

19 October 2021

 

 

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Albert-Eden Local Board

19 October 2021

 

 

Albert-Eden-Puketāpapa Ward Councillors' Updates

File No.: CP2020/17585

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Albert-Eden-Puketāpapa Ward Councillors to update the local board on Governing Body issues they have been involved with since the previous local board meeting.

Whakarāpopototanga matua

Executive summary

2.       Standing Orders 5.1.1 and 5.1.2 provides provision in the local board meeting for Governing Body members to update their local board counterparts on regional matters of interest to the local board.

 

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      receive Albert-Eden-Puketāpapa Ward Councillors Christine Fletcher and Cathy Casey’s verbal updates.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Nina Siers - Local Area Manager

 


Albert-Eden Local Board

19 October 2021

 

 

Chairperson's Report

File No.: CP2021/15403

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To facilitate an opportunity for the local board chairperson to provide a written and/or verbal update on projects, meetings and other initiatives relevant to the local board’s interests.

Whakarāpopototanga matua

Executive summary

2.       In accordance with Standing Order 2.4.7, the chairperson will update board members by way of a report.

 

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      receive Chairperson Corrick’s October 2021 report.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Nina Siers - Local Area Manager

 


Albert-Eden Local Board

19 October 2021

 

 

Board Members' Reports

File No.: CP2021/15404

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To facilitate an opportunity for local board members to provide a written update on projects and events-attended since the previous month’s meeting and to discuss other matters of interest to the board.

Whakarāpopototanga matua

Executive summary

2.       This is an information item and it is optional for board members to provide a written board member report for inclusion in the agenda.

3.       Local board members are recommended to use a Notice of Motion, rather than a Board Member Report, should a member wish to propose a recommendation or request action to be undertaken by staff.

 

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      receive the Board Member Reports for October 2021.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Deputy Chairperson Watson - October 2021 Board Report

139

b

Member Maskill - October 2021 Board Report

143

     

Ngā kaihaina

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Nina Siers - Local Area Manager

 


Albert-Eden Local Board

19 October 2021

 

 

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Albert-Eden Local Board

19 October 2021

 

 

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Albert-Eden Local Board

19 October 2021

 

 

Albert-Eden Local Board 2021 Governance Forward Work Calendar

File No.: CP2021/15507

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Albert-Eden Local Board with its updated governance forward work calendar, which is a schedule of items that are expected to be reported to the local board during business meetings and/or workshops for 2021.

Whakarāpopototanga matua

Executive summary

2.       This report contains the governance forward work calendar, a schedule of items that will come before the Albert-Eden Local Board during business meetings and/or workshops for 2021. The local board’s governance forward work calendar is appended to this report under Attachment A.

3.       The calendar aims to support local boards’ governance role by:

·     ensuring advice on agendas and workshop material is driven by local board priorities;

·     clarifying what advice is required and when;

·     clarifying the rationale for reports.

4.       The calendar will be updated every month. Each update will be reported to the local board’s monthly business meetings and distributed to relevant council staff.  At times there may be items that will arise that are not programmed or noted in the governance calendar.  Local board members are welcome to discuss changes to the calendar.

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      note the October 2021 edition of the Albert-Eden Local Board 2021 Governance Forward Work Calendar.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Albert-Eden Local Board 2021 Governance Forward Work Calendar - October edition

149

     

Ngā kaihaina

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Nina Siers - Local Area Manager

 


Albert-Eden Local Board

19 October 2021

 

 

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Albert-Eden Local Board

19 October 2021

 

 

Albert-Eden Local Board Workshop Records

File No.: CP2021/15508

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the local board to receive the records of its recent workshops held following the previous month’s local board business meeting.

Whakarāpopototanga matua

Executive summary

2.       In accordance with Standing Order 12.1.4, the local board shall receive a record of the general proceedings of each of its workshops held since the previous month’s local board business meeting.

 

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      receive the Albert-Eden Local Board Workshop Records for the workshops held on the 28 and 29 September 2021.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Albert-Eden Local Board Workshop Record - 28 September 2021

153

b

Albert-Eden Local Board Workshop Record - 29 September 2021

157

     

Ngā kaihaina

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Nina Siers - Local Area Manager

 


Albert-Eden Local Board

19 October 2021

 

 

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Albert-Eden Local Board

19 October 2021

 

 

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Albert-Eden Local Board

19 October 2021

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment A   Mt Albert Rugby League Clubroom Feasibility Study (Under Separate Cover)

Item 8.1      Attachment B    Landowner Approval Application Form         Page 161

Item 8.1      Attachment C    Asset Owner Approval (AOA) Application Form Page 165

Item 8.1      Attachment D    Proposed Alterations for Mt Albert Rugby League Club                                                                Page 173


Albert-Eden Local Board

19 October 2021

 

 

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Albert-Eden Local Board

19 October 2021

 

 

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Albert-Eden Local Board

19 October 2021