I hereby give notice that an ordinary meeting of the Devonport-Takapuna Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 19 October 2021

2.00pm

This meeting will proceed via Skype for Business. Either a recording or written summary will be uploaded on the Auckland Council website

 

Devonport-Takapuna Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Ruth Jackson

 

Deputy Chairperson

Jan O'Connor, QSM

 

Members

Aidan Bennett, QSM

 

 

Trish Deans

 

 

Toni van Tonder

 

 

George Wood, CNZM

 

 

(Quorum 3 members)

 

 

 

Michelle Riley

Democracy Advisor

 

13 October 2021

 

Contact Telephone: 0272298404

Email: michelle.riley@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Devonport-Takapuna Local Board

19 October 2021

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Welcome                                                                                   5

2          Apologies                                                                                 5

3          Declaration of Interest                                          5

4          Confirmation of Minutes                                                         5

5          Leave of Absence                                                                    5

6          Acknowledgements                                              5

7          Petitions                                                                 6

8          Deputations                                                           6

9          Public Forum                                                                            6

10        Extraordinary Business                                       6

11        Notices of Motion                                                  7

12        Notice of Motion - Extension for Takapuna Bowling Club to vacate premises due to lockdown restrictions                                          9

13        Local board feedback on the draft Business Improvement District Policy - Kaupapa Here ā-Rohe Whakapiki Pakihi                                      15

14        Changes to the Devonport-Takapuna Local Board 2021-2024 work programme                105

15        Te Kete Rukuruku programme - selection of sites for Māori naming                                     121

16        Local board feedback on the Ministry for the Environment's Managing Our Wetlands discussions document                                     139

17        Additions to the Devonport-Takapuna Local Board 2019-2022 business meeting schedule                                                                            177

18        Chairpersons' Report                                       179

19        Elected Members' Reports                              181

20        Devonport-Takapuna Local Board - Record of Workshops September 2021                           239

21        Governance Forward Work Calendar             249

22        Consideration of Extraordinary Items

 


1          Welcome

 

This meeting was opened with a karakia

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.  

 

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest: 

 

                i.financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member 

 

              ii.non-financial conflict interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination. 

 

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest. 

 

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.   

 

Any questions relating to the Code or the guidelines may be directed to the Local Area Manager in the first instance. 

 

 

4          Confirmation of Minutes

 

That the Devonport-Takapuna Local Board:

a)          confirm the ordinary minutes of its meeting, held on Tuesday, 21 September 2021, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a)        The local authority by resolution so decides; and

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

(i)         The reason why the item is not on the agenda; and

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)        That item may be discussed at that meeting if-

(i)         That item is a minor matter relating to the general business of the local authority; and

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

 

 

11        Notices of Motion

 

Under Standing Order 3.11.1 a Notice of Motion has been received from Member O’Connor and Member Deans for consideration under Item 12 - Notice of Motion - Extension for Takapuna Bowling Club to vacate premises due to lockdown restrictions

 

 


Devonport-Takapuna Local Board

19 October 2021

 

 

Notice of Motion - Extension for Takapuna Bowling Club to vacate premises due to lockdown restrictions

File No.: CP2021/15283

 

  

 

Whakarāpopototanga matua

Executive summary

 

1.       Member Jan O’Connor has given notice of a motion that she wishes to propose.

2.       The notice, signed by Member Jan O’Connor and Member Trish Deans as seconder, is appended as Attachment A.

3.       Supporting information is appended as Attachment A.

4.       Takapuna Services and Social Bowling Club (the club) has since 1989 leased the area of land at 2 Mary Poynton Crescent Takapuna. They own their own floodlights and artificial green surface and Club rooms. The local board has not allowed the Club to renew its 10 x 10-year lease (with a right of renewal). Thus, Auckland Council is inviting expressions of interest from community groups and organisations interested in leasing this area of land at 2 Mary Poynton Crescent Takapuna.

5.       Due the suddenness of lockdown which occurred at midnight on Tuesday 17th August, the Club is asking for more leniency in order to vacate their premises.

Motion

That the Devonport-Takapuna Local Board:

a)      request this Notice of Motion and annexed document be received

b)      note that the seriousness of the current lockdown is not enabling the Takapuna Services and Social Bowling Club to finish vacating their premises

c)       ask that Council’s date of the 28 October 2021 for the Club to vacate the premises be extended to at least one month after Level 2 lockdown.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Notice of Motion - Jan O'Connor

11

      

Ngā kaihaina

Signatories

Author

Michelle Riley - PA/Office Manager

Authoriser

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

19 October 2021

 

 

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Devonport-Takapuna Local Board

19 October 2021

 

 

Local board feedback on the draft Business Improvement District Policy - Kaupapa Here ā-Rohe Whakapiki Pakihi

File No.: CP2021/14750

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve feedback on the draft Business Improvement District Policy – Kaupapa Here ā-Rohe Whakapiki Pakihi.

Whakarāpopototanga matua

Executive summary

2.       The Devonport-Takapuna Local Board (the local board) considered the draft Business Improvement District Policy – Kaupapa Here ā-Rohe Whakapiki Pakihi. (the draft policy) at their 21 September 2021 business meeting.  To ensure the views of three business improvement districts can be considered prior to confirming their feedback, the local board resolved the following:

18 Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi

Resolution number DT/2021/144

MOVED by Chairperson R Jackson, seconded by Deputy Chairperson J O'Connor: 

That the Devonport-Takapuna Local Board:

a)   receive the agenda report on the Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi.

b)   is aware that the Takapuna Beach Business Association has raised concerns about the changes to the draft policy.

c)   defer this item to the Devonport-Takapuna Local Board business meeting to be held on 19 October 2021 to enable the local board to engage with our BIDs and BID constituents and seek further advice from staff prior to providing formal local board feedback.

3.       The following documents are attached to this report:

·    Attachment A: report from the September 2021 business meeting;

·    Attachment B: draft BID policy;

·    Attachment C: BID funding agreement;

·    Attachment D: BID annual accountability report; and

·    Attachment E: draft BID policy requirements.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      provide feedback on the draft Business Improvement District Policy – Kaupapa Here ā-Rohe Whakapiki Pakih

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Report from the September 2021 business meeting

17

b

Draft BID Policy

65

c

BID Funding Agreement

87

d

BID Accountability Report

99

e

Draft BID Policy Requirements

101

     

Ngā kaihaina

Signatories

Author

Tristan Coulson - Senior Local Board Advisor

Authoriser

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

19 October 2021

 

 

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Devonport-Takapuna Local Board

19 October 2021

 

 

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19 October 2021

 

 

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19 October 2021

 

 



Devonport-Takapuna Local Board

19 October 2021

 

 

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Devonport-Takapuna Local Board

19 October 2021

 

 

Changes to the Devonport-Takapuna Local Board 2021-2024 work programme

File No.: CP2021/14664

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval of changes to the Devonport-Takapuna Local Board Customer and Community Services work programme 2021-2022.

Whakarāpopototanga matua

Executive summary

2.       The Devonport-Takapuna Local Board approved the 2021-2024 Customer and Community Services work programme on 15 June 2021 (resolution DT/2021/84).

3.       As projects progress through the design and delivery process the specific work required and the cost of delivery can change, impacting the approved budget. As a result, variations may be required to the work programme to accommodate updated timeframes and final costs for some projects. 

4.       Staff have identified two new projects which require urgent renewal, and need to be added to the 2021/2022 work programme:

·    Allenby Reserve, 1st Devonport Scout building - renew electrical installation, lightings and fittings. The project will deliver urgent renewal work needed to keep the building compliance and safe. The project requires Asset Based Services (ABS): Capex - Renewals budget of $57,970 in 2021/2022.

·    Takapuna Library and Service Centre - renew guttering and downpipe. The renewal will ensure the library building is watertight and protected from internal flooding. The project requires Asset Based Services (ABS): Capex - Renewals budget of $20,000 in 2021/2022.

5.       There are a number of amendments and variations to the 2021/2022 work programme which require approval from the local board. These include:

·    Devonport Community House - renew heat pumps and fire exit ramp (ID: 23935) has been identified for budget variation. The renewal was delivered in the last financial year. Staff recommend reallocating the available ABS: Capex – Renewals budget of $57,970 in 2021/2022 to the proposed new project at Allenby Reserve, 1st Devonport Scout building - renew electrical installation, lightings and fittings.

·    Sunnynook Park - develop community area (ID: 20685) has been identified for budget variation. The project was completed in the previous financial year. A budget of $250,830 of Capex - Renewals and $100,000 of Locally Driven Initiatives (LDI)  Capex was approved in 2021/2022. Only $50,000 of renewals budget was needed to pay outstanding expenses in 2021/2022.

The remaining ABS: Capex – Renewals budget of $200,830 can be reallocated to fund the $20,000 new project at Takapuna Library and Service Centre - renew guttering and downpipe and two other projects that require additional renewals funding in 2021/2022.

$100,000 of LDI: Capex budget will also become available to the local board to allocate other projects. Options to allocate this budget are detailed below.

 

 

 

·    Gould Reserve - renew toilet and changing rooms (ID20482) require additional funding in 2021/2022. Tendering for professional services has confirmed the cost to deliver the project is more than the original estimated budget of $630,000. It is recommended that $80,830 of ABS: Capex - Renewals be reallocated from Sunnynook Park - develop community area (ID:20685) to increase the budget for 2021/2022 to $710,830.   

·    Ngataringa Park - renew skate park (ID21612) require additional funding in 2021/2022. The investigation and design phase revealed unexpected costs including the need for consent. The proposal is to reallocate $100,000 of ABS: Capex - Renewals from Sunnynook Park - develop community area (ID20685) to cover the shortfall in 2021/2022 for this project.

·    Sunnynook Park - implement wheel sports concept plan (ID:23962) requires additional funding in 2021/2022. A draft concept design has been produced for both Sunnynook Square and Sunnynook Park. The design requires additional LDI: Capex budget to ensure all the proposed elements in the design are implemented. Staff recommend reallocation of $100,000 LDI: Capex funding from Sunnynook Park - develop community area (ID: 20685) to deliver this project.   

·    Devonport Domain - refurbish house number 55 King Edward Parade (ID30081) and Devonport Domain - refurbish house number 52 King Edward Parade (ID30080) have been identified for cancellation. The renewal of these properties is included in the regional residential leases renewals programme. Staff recommend cancelling these two projects and reallocating the respective budgets of $10,000 each in 2021/2022 to the Devonport-Takapuna - minor sports field asset renewals FY21/22-FY22/23 project (ID30675). This will bring the project forward and work can begin in 2021/2022.

·    Devonport-Takapuna - minor sports field asset renewals FY21/22-FY22/23 has been identified for commencement in the current financial year. The project has been approved in principle by the local board for delivery in future years. However, urgent work is needed to address surface contamination due to multiple grass species competing against one anotherat to Dacre Park, Devonport.

Staff recommend the reallocation of $10,000 each from the Devonport Domain - refurbish house number 55 King Edward Parade (ID: 30081) and Devonport Domain - refurbish house number 52 King Edward Parade (ID: 30080) to start the work at Dacre Park in 2021/2022. 

·    Blair Park (Stanley Point) - renew pathways and associated retaining structures (ID23658) is proposed to be included in the Risk Adjusted Programme to enable early delivery in 2021/2022.

6.       The proposed variations are within the local board 2021/2022 financial year budget envelope and will not substantially impact the approved projects or the overall work programme.

7.       Staff recommend that the Devonport-Takapuna Local Board approve the variations to the 2021-2024 Customer and Community Services work programme.

8.       Subject to local board’s decision, staff will update the work programme and progress updates will be provided to the local board as part of the quarterly reports.

 


 

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      approve the inclusion of two new projects in the 2021-2024 Customer and Community Services work programme:

i)       Allenby Reserve, 1st Devonport Scout building - renew electrical installation, lightings and fittings, ABS: Capex - Renewals budget of $57,970 is required in 2021/2022.

ii)      Takapuna Library and Service Centre - renew guttering and downpipe, ABS: Capex - Renewals budget of $20,000 is required in 2021/2022.

b)      approve the reallocation of $57,970 of ABS: Capex - Renewals budget from Devonport Community House - renew heat pumps and fire exit ramp (ID23935) to the Allenby Reserve, 1st Devonport Scout building - renew electrical installation, lightings and fittings in financial year 2021/2022.

c)       approve the reallocation of $20,000 of ABS: Capex - Renewals budget from Sunnynook Park - develop community area (ID: 20685) to the Takapuna Library and Service Centre - renew guttering and downpipe in financial year 2021/2022.

d)      approve the reallocation of $80,830 of ABS: Capex – Renewals budget from Sunnynook Park - develop community area (ID: 20685) to Gould Reserve - renew toilet and changing rooms (ID20482) in 2021/2022.

e)      approve the reallocation of $100,000 of ABS: Capex - Renewals budget from Sunnynook Park - develop community area (ID: 20685) to Ngataringa Park - renew skate park (ID: 21612) in 2021/2022.

f)       approve the reallocation of $100,000 of LDI budget from Sunnynook Park - develop community area (ID: 20685) to Sunnynook Park - implement wheel sports concept plan (ID: 23962) in 2021/2022.

g)      approve the cancellation of Devonport Domain - refurbish house number 55 King Edward Parade (ID: 30081) and Devonport Domain - refurbish house number 52 King Edward Parade (ID: 30080) projects.

h)      approve the reallocation of $10,000 each from the Devonport Domain - refurbish house number 55 King Edward Parade (ID30081) and Devonport Domain - refurbish house number 52 King Edward Parade (ID30080) projects to Devonport-Takapuna - minor sports field asset renewals FY21/22-FY22/23 project in 2021/2022.

i)        approve the inclusion of Blair Park (Stanley Point) - renew pathways and associated retaining structures (ID23658) project in the Risk Adjusted Programme in the 2021-2024 Customer and Community Services work programme.

 

Horopaki

Context

9.       The Devonport-Takapuna Local Board approved the Customer and Community Services work programme 2021/2022 on 15 June 2021. The local board also approved the financial years 2022/2023 and 2023/2024 work programmes in principle (resolution DT/2021/84).

10.     The budget allocated for all projects in the work programme are best estimates and are subject to change and refinements. As a project progresses, the specific work required, and the cost of delivery could either exceed the original estimated budget or the anticipated delivery cost could be less than the approved budget. As a result, variations maybe required to the work programme to accommodate final project costs.

 

 

 

11.     The delivery timeline of a project may change following the completion of the investigation and design phase. This may also require a variation to the programme. 

12.     Staff have identified required changes to the approved work programme to ensure delivery of approved projects and to maintain condition of assets. The proposed variations are:

New projects 

13.     Staff have identified two new projects to be added to the work programme in financial year 2021/2022:

·    Allenby Reserve, 1st Devonport Scout building - renew electrical installation, lightings and fittings. The project will deliver urgent renewals works required to keep the building safe and operative.  

·    Takapuna Library and Service Centre - renew guttering and downpipe. Staff have identified the need to renew the gutter and downpipe at the library. The renewal will ensure the building is watertight and protected from internal flooding.

Budget variation   

14.     One project in the current work programme (Devonport Community House - renew heat pumps and fire exit ramp ID: 23935) was completed in the last financial year. The approved budget in 2021/2022 is available for reallocation.

15.     Another project (Sunnynook Park - develop community area ID20685) was also completed in the last financial year. A small amount of Asset Based Services (ABS): Capex - Renewals funding is required to cover outstanding invoices in 2021/2022. The remaining renewals budget and approved Locally Driven Initiatives (LDI) Capex budget are available for reallocation in 2021/2022. 

16.     Staff have identified two projects (Devonport Domain - refurbish house number 55 King Edward Parade ID30081 and Devonport Domain - refurbish house number 52 King Edward Parade ID30080) for cancellation. These projects will be delivered as part of the regional  residential leases renewals programme in current financial year. The renewals budget approved for 2021/2022 for both projects are available for reallocation.

17.     One project has been identified for commencement in 2021/2022. The project (Devonport-Takapuna - minor sports field asset renewals FY21/22 - FY22/23 ID30675) has been approved in principle by the local board with funding allocated in financial years 2022/2023 and 2023/2024. Staff have identified that urgent works are needed at Dacre Park sports field to address surface contamination due to multiple grass species competing against one another. The budget allocation will see that the works can start under this project in 2021/2022.     

18.     Three projects require additional funding to complete the work required in 2021/2022:

·    Gould Reserve - renew toilets and changing rooms ID: 20482

·    Ngataringa Park - renew skate park drainage ID: 21612

·    Sunnynook Park - implement wheel sports concept plan ID: 23962.

Risk Adjusted Programme (RAP)  

19.     One project, Blair Park (Stanley Point) - renew pathways and associated retaining structures ID23658, has been identified for inclusion in the Risk Adjusted Programme to enable potential delivery in financial year 2021/2022.

Tātaritanga me ngā tohutohu

Analysis and advice

20.     Staff recommend variations to the 2021-2024 Customer and Community Services work programme for financial year 2021/2022 as shown in attachment A and outlined in Table 1 below: 

Table 1: Variation to the work programme for financial year 2021/2022.

Project ID

Activity Name

Budget change 2021/2022

Description

23935

Devonport Community House - renew heat pumps and fire exit ramp

Budget reallocation

 

Approved ABS: Capex renewal budget in 2021/2022: $57,970 

 

Revised ABS: Capex renewal budget in 2021/2022: $0 

 

The project was completed in June 2021. The $57,970 budget in 2021/2022 is no longer required.

The recommendation is to reallocate the $57,970 from this project to the proposed new project at Allenby Reserve, 1st Devonport Scout building - renew electrical installation, lightings and fittings.

New project

Allenby Reserve - 1st Devonport Scout building - renew electrical installation, lightings and fittings

New project  

 

ABS: Capex renewal budget required in 2021/2022: $57,970 

An asset assessment report has identified urgent works needed to renew the fire and electrical compliance of the building. The renewal will ensure the building is safe and operative. 

The proposal is to undertake the identified urgent works in 2021/2022 and plan for the remaining work as part of the future work programme development.

It is recommended that $57,970 is reallocated from the Devonport Community House - renew heat pumps and fire exit ramp project to this project.

20685

Sunnynook Park - develop community area

Budget reallocation

 

Approved ABS: Capex renewal budget in 2021/2022: $250,830

 

Revised ABS: Capex renewal budget in 2021/2022: $50,000 

 

Approved Locally Driven Initiatives (LDI) budget in 2021/2022: $100,000 

 

Revised Locally Driven Initiatives (LDI) budget in 2021/2022: $0

 

The project was completed and open to the public in July 2021. Only $50,000 renewals is required in 2021/2022 for outstanding invoices. The remaining $200,830 of renewals budget and $100,000 of LDI budget are available for reallocation.

Staff recommend the allocation of $200,830 of renewals budget to a proposed new project and two projects that require additional budget in 2021/2022 as outlined below:

 

   $20,000 renewals budget to Takapuna Library and Service Centre - renew guttering and downpipe, a proposed new project

   $80,830 renewals budget to Gould Reserve - renew toilet and changing room ID 20482

   $100,000 renewals budget to Ngataringa Park - renew skate park drainage ID 21612

The LDI budget of $100,000 is proposed to be allocated to a project needing additional LDI funding in this financial period: 

   $100,000 LDI budget to Sunnynook Park - implement wheel sports concept plan ID 23962.

 

New project

Takapuna Library and Service Centre - renew guttering and downpipe

New project

  

ABS: Capex renewal budget required in 2021/2022: $20,000 

Staff have identified the need to urgently replace the guttering and downpipe at the library to prevent further deterioration and internal water damage.

The proposal is to use the available budget of $20,000 from the Sunnynook Park ID20685 - develop community area to renew the gutter and downpipe at the library.

 

20482

Gould Reserve - renew toilets and changing rooms

Increase project budget

 

ABS: Capex renewal budget increase in 2021/2022: $80,830

 

Approved ABS: Capex renewal budget in 2021/2022: $630,000

 

Revised ABS: Capex renewal budget in 2021/2022: $710,830

 

 

The tender process confirmed the cost of delivery been more than the original estimated budget for this project. 

It is recommended that $80,830 of renewals budget from Sunnynook Park - develop community area ID20685 be reallocated to this project to cover the shortfall.

 

21612

Ngataringa Park - renew skate park

Increase project budget

 

ABS: Capex renewal budget increase in  2021/2022: $100,000

 

Approved ABS: Capex renewal budget in 2021/2022: $0

 

Revised ABS: Capex renewal budget in 2021/2022: $100,000

 

The original budget was insufficient to deliver the full scope of the project.

Additional budget is required to cover unexpected costs:

   resource and/or building consent is required due to major drainage issues at site

   concept design has been amended to obtain landowner approval from the Closed Landfills team.

 

Physical works was scheduled to start in the last financial year but has been delayed as work is not permitted on a landfill site in winter months. The physical works is planned to start in the summer period 2021.

The proposal is to reallocate the available $100,000 from the Sunnynook Park - develop community area ID20685 to deliver the full scope of this project.

 

23962

Sunnynook Park - implement wheel sports concept plan

Increase project budget

 

Locally Driven Initiatives (LDI) budget increase in 2021/2022: $100,000

 

Approved Locally Driven Initiatives (LDI) budget in 2021/2022: $10,000

 

Revised Locally Driven Initiatives (LDI) in 2021/2022: $110,000

 

A concept design presented to the local board in August 2021 included two options, Sunnynook Square skate and Sunnynook Park BMX/pump track.

Additional budget is required to design and deliver the BMX/pump track at Sunnynook Park and provide access paths, signs and bollards, seating and planting at Sunnynook Square.

The proposal is to use $100,000 of available LDI funding from the Sunnynook Park - develop community area ID20685 to deliver this project.

Any additional funding, if required, will be addressed as part of future work programme development. 

 

 

30081

Devonport Domain - refurbish house number 55 King Edward Parade

Cancel the project

 

Approved ABS: Capex renewal budget in 2021/2022: $10,000 

 

Revised ABS: Capex renewal budget in 2021/2022: $0 

The renewal will be delivered as part of the regional residential leases programme, so it should not have been part of the local board work programme. The $10,000 budget in 2021/2022 is no longer required.

Staff recommend cancelling this project and reallocating the $10,000 to enable the Devonport-Takapuna - minor sports field asset renewals FY21/22 - FY22/23 project.

30080

Devonport Domain - refurbish house number 52 King Edward Parade

Cancel the project

 

Approved ABS: Capex renewal budget in 2021/2022: $10,000 

 

Revised ABS: Capex renewal budget in 2021/2022: $0 

The renewal will be delivered as part of the regional residential leases programme, so it should not have been part of the local board work programme. The $10,000 budget in 2021/2022 is no longer required.

Staff recommend cancelling this project and reallocating the $10,000 to the Devonport-Takapuna - minor sports field asset renewals FY21/22 - FY22/23 project.

30675

Devonport-Takapuna - minor sports field asset renewals FY21/22 - FY22/23

Add budget in 2021/2022

 

ABS: Capex renewal budget required in 2021/2022: $20,000 

 

 

 

The project has been approved in principle by the local board for delivery in 2023, however the sports field at Dacre Park is showing multiple grass species growing causing surface contamination. The field need urgent renewal to ensure it is suitable for continual use throughout the year.

 

It is recommended that the budget of $20,000 ($10,000 each) from the Devonport Domain - refurbish house number 55 (ID30081) and house number 52 (ID30080) King Edward Parade be reallocated to this project to ensure start of the project in 2021/2022.

23658

Blair Park (Stanley Point) - renew pathways and associated retaining structures

Add the project to the Risk Adjusted Programme

The project has been identified for inclusion in the Risk Adjusted Programme to enable potential early delivery. 

 

21.     The proposed variations are within the local board’s financial year 2021/2022 budget envelope and will not substantially impact the approved projects or the overall work programme.

22.     Staff recommend that the Devonport-Takapuna Local Board approve the proposed variations to the 2021-2024 Customer and Community Services work programme.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23.     In June 2019, council declared a climate emergency and in response to this, council adopted the Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan in July 2020. The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

·        to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

·        to prepare the region for the adverse impacts of climate change.

24.     Each activity in the work programme is assessed to identify whether it will have a positive, negative, or neutral impact on greenhouse gas emissions and impact on resilience to climate change.

25.     The propose new projects and budget variations have no direct effect on climate change.  Each project will be considered individually to assess the impacts of climate change and the appropriate approach to reduce greenhouse gas emissions. The types of impacts to be considered include:

·        maximum upcycling and recycling of old material 

·        installation of energy efficiency measures

·        building design to ensure the maximum lifetime and efficiency of the building is obtained 

·        lifecycle impacts of construction materials (embodied emissions) 

·        exposure of building location to climate change hazards (sea level rise, flooding (floodplains), drought, heat island effect)

·        anticipated increase in carbon emissions from construction, including contractor emissions

·        lifecycle impacts of construction materials

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26.     The decision sought for this report has no direct impact on other parts of the council group. The overall 2021-2024 Customer and Community Services work programme was developed through a collaborative approach by operational council departments, with each department represented in an integrated team.

27.     Collaboration with staff will be ongoing throughout the life of the projects to ensure integration into the operational maintenance and asset management systems.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28.     Community facilities and open spaces provide important community services to the people of the local board area. They contribute to building strong, healthy and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

29.     The activities in the work programme align with the Devonport-Takapuna Local Board Plan 2020 outcomes.

Outcome  

Objective  

Outcome 1: Environment and heritage

Our natural environment, heritage features and cultural taonga are celebrated, protected, and enhanced.

Outcome 2: Parks, facilities, and open space

Our parks, sports fields, community facilities, beaches and open spaces are well maintained to meet the recreation and social needs of our growing population.

Outcome 4: Transport and access

Our communities can access an affordable, efficient, safe and integrated public transport system. A network of roads including cycle lanes, footpaths, and walkways will safely connect people to their desired destinations.

Tauākī whakaaweawe Māori

Māori impact statement

30.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.

31.     Consideration is given to how the provision of services, facilities and open spaces can support the aspirations of Māori, promote community relationships, connect to the natural environment, and foster holistic wellbeing of whānau, hapu and iwi Māori.

32.     The approved work programme includes activities that will have an impact on a service, facility, location of significance to Māori. In these situations, appropriate and meaningful engagement and consultation will be undertaken, including to meet our obligations under Te Tiriti o Waitangi – Treaty of Waitangi.

Ngā ritenga ā-pūtea

Financial implications

33.     The proposed variations are within the local board’s budget envelopes for each year and will not substantially impact the approved projects or the overall work programme.

34.     The proposed budget changes can be achieved by realignment of budget within the work programme as outlined in Table 2 below:

Table 2: Variations required for financial year 2021/2022

Project ID

Project Name

Approved ABS: Capex renewal budget

2021/2022

Budget

Variation

Revised ABS: Capex renewal budget 2021/2022

23935

Devonport Community House - renew heat pumps and fire exit ramp

$57,970

$57,970 (decrease)

$0

New project

Allenby Reserve - 1st Devonport Scout building - renew electrical installation, lightings and fittings

$0

$57,970 (addition)

$57,970

20685

Sunnynook Park - develop community area

$250,830 (renewal)

$100,000 (LDI)*

$200,830 (decrease)

$100,000 (decrease)

$50,830

$0 (LDI)

New project

Takapuna Library and Service Centre - renew guttering and downpipe

$0

$20,000 (addition)

$20,000

20482

Gould Reserve - renew toilets and changing rooms

$630,000

$80,830 (increase)

$710,830

21612

Ngataringa Park - renew skate park

$0

$100,000 (increase)

$100,000

23962

Sunnynook Park - implement wheel sports concept plan

$10,000 (LDI)

$100,000 (increase) (LDI)

$110,000

30081

Devonport Domain - refurbish house number 55 King Edward Parade

$10,000

$10,000 (decrease)

$0

30080

Devonport Domain - refurbish house number 52 King Edward Parade

$10,000

$10,000 (decrease)

$0

30675

Devonport-Takapuna - minor sports field asset renewals FY21/22 - FY22/23

$0

$20,000 (addition)

$20,000

* LDI - Locally Driven Initiatives budget

35.     The recommended changes in this report have been agreed with the local board’s Lead Financial Advisor

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36.     The COVID-19 pandemic could have a further negative impact on the delivery of the work programme if the COVID-19 alert level changes. 

37.     If the proposed variations to the work programme are not approved, there is a risk that the projects identified may not be delivered within financial year 2021/2022.

38.     If assets are not renewed in a timely way, they may deteriorate further and need to be closed or removed. Staff will continue to monitor the condition of the assets and consider action to be taken in the future.

Ngā koringa ā-muri

Next steps

39.     Subject to local board’s decision, the Devonport-Takapuna Local Board 2021-2024 Customer and Community Services work programme will be amended to reflect the decision.

40.     Progress and updates on the work programme will be reported to the local board as part of the quarterly reports to the local board.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Proposed amendment to 2021-2024 work programme

117

     

Ngā kaihaina

Signatories

Author

Roma Leota - Policy Analyst

Authorisers

Taryn Crewe - General Manager Community Facilities

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

19 October 2021

 

 

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Devonport-Takapuna Local Board

19 October 2021

 

 

Te Kete Rukuruku programme - selection of sites for Māori naming

File No.: CP2021/15065

 

  

 

Te take mō te pūrongo

Purpose of the report

1.        To confirm the initial scope, priorities, and work programme for Te Kete Rukuruku (TKR), a Māori naming and storytelling programme, for the Devonport-Takapuna Local Board.

2.        To invite mana whenua to provide Māori names as dual names for 18 parks and a sole Māori name for one park in the Devonport-Takapuna Local Board area.

Whakarāpopototanga matua

Executive summary

3.        As part of their FY2020/2021 work programme the Devonport-Takapuna Local Board resolved (resolution number DT/2020/120) to join the Te Kete Rukuruku (TKR) programme and allocated $20,000 for the restoration of te reo Māori names to some of its local parks.

4.        Two workshops were held with the local board over 2020/2021 where the TKR process was outlined and research on known history of existing park names was provided.

5.        Of the 122 local parks and reserves currently identified within the local board area, the Devonport-Takapuna Local Board selected 19 sites that were provided to the TKR team for consideration (refer Attachment A).

6.        The list of sites was provided to mana whenua for feedback and no changes have been requested.

7.       It is recommended that the 19 parks selected by the local board go forward as part of the TKR programme for Māori naming as tranche one, noting that 18 parks will have dual names and one park will have a sole Māori name.

8.       A mātauranga agreement is being developed that commits Auckland Council to upholding the correct use of Māori names and to use them only for purposes of community outreach or education.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      endorse the Te Kete Rukuruku programme and process for Māori naming of parks and facilities, noting that it supports the visibility of te reo Māori and seeks to capture and tell the unique stories of Devonport-Takapuna and Tāmaki Makaurau.

b)      invite mana whenua to provide a Māori name and narrative for the following parks and reserves as follows and detailed in Attachment A of the agenda report:

i)           413 Lake Rd Takapuna (Corner of Lake Road and Esmonde Road)

ii)          Auburn Reserve (Including site fronting onto Anzac Street)

iii)         Balmain Reserve

iv)         Belmont Park

v)          Castor Bay Beach Reserve

vi)         Hauraki Corner Reserve

vii)       Knightsbridge Reserve

viii)      Linwood Reserve

ix)         Milford Beachfront Reserve

x)          Milford Reserve

xi)         Montgomery Reserve

xii)       Narrow Neck Beach

xiii)      Nile Reserve

xiv)      Northboro Reserve

xv)       Quarry Lake Reserve

xvi)      Seine Reserve

xvii)     Stanley Bay Beach Reserve

xviii)   Sunnynook Park

xix)      Windsor Reserve.

c)       request iwi consider naming Milford Beachfront Reserve and Milford Reserve together as one contiguous site.

d)      acknowledge the intent for Auckland Council to enter a mātauranga agreement that commits to upholding the correct use of Māori names and to use them only for purposes that have a community outreach or educational purpose (non-commercial use).

e)      note that it is expected the Māori names will be adopted by the local board for use as dual names to enrich the stories of our parks and support the Māori language to be visible, heard, spoken, and learned, with the noted exception being 413 Lake Rd, which has no existing English name so a sole Māori name will be adopted.

 

Horopaki

Context

9.       Te Kete Rukuruku is a culture and identity programme that collects and tells the unique Māori stories of Tāmaki Makaurau / Auckland. A subset of this programme is the Māori naming of parks and places which involves the reclamation or identification of new Māori names and narratives across Tāmaki Makaurau. It is a partnership between Auckland Council, 15 local boards, and all 19 mana whenua groups that have interests across the region, led by mana whenua.

10.     A key outcome of the programme is for te reo Māori to be seen, heard, learned and spoken. The programme contributes to reclaiming our Māori identity which is Tāmaki Makaurau’s unique point of difference in the world.

11.     As part of their FY2020/2021 work programme the Devonport-Takapuna Local Board resolved (resolution number DT/2020/120) to join the TKR programme, and allocated $20,000 for the restoration of te reo Māori names to some of its local parks and reserves.

12.     Workshops were held with the local board on 8 December 2020 and 13 April 2021 where the TKR process was discussed and the list of potential sites with any associated research into existing names was provided.

13.     Mana whenua have the mātauranga and the mana for deciding on appropriate Māori names for the whenua and these names should not be subject to public debate. If the board do not consider it appropriate for a site to receive a Māori name, then iwi should not be invited to name it.

14.     Māori names may be adopted as either dual names where the existing English name is retained, and nothing is taken away, or sole names where the existing English name is removed and replaced with a sole Māori name.

15.     The Devonport-Takapuna Local Board has indicated that all the names will be adopted as dual names except for 413 Lake Rd, which has no current English name so a sole Māori name will be adopted.

16.     Once the parks are selected and confirmed by formal resolution of the local board then mana whenua are invited to provide Māori names and the local board enters into a partnership with iwi and commits to adoption of the names as received.

Strategic alignment

17.     The adoption of dual or sole Māori names supports and delivers on multiple council policies and plans including:

·        the Auckland Plan outlining council’s commitment to support te Reo to flourish

·        council’s Long-term Plan 2021-2031 strategic priority of the promotion of te reo Māori, and

·        the Māori Language Policy whose actions include increasing bilingual signage and dual naming.

18.     Auckland Council’s Māori Language Policy was adopted by the Governing Body in 2016 (resolution number REG/2016/89). The policy recognises council’s commitment to meeting its responsibilities under Te Tiriti o Waitangi. It notes that the Māori language and culture forms a critical part of a Māori identity. Reclaiming or identifying Māori names for local parks within the Devonport-Takapuna Local Board area provides a significant opportunity to fulfil the policy intent.

19.     The Māori Language Policy acknowledges that te reo Māori is an official language of Aotearoa and should receive equal status to English and NZ Sign Language.

20.     In the Devonport-Takapuna Local Board Plan 2020 it is identified as a key initiative under outcome six to “Work with mana whenua to deliver Te Kete Rukuruku, the dual naming of parks and reserves to celebrate and share stories that showcase our unique Māori identity and heritage”.

Project Scope

21.     The scope of the TKR programme, and particularly the Māori naming of parks and places, is defined as the naming, renaming or dual naming of parks and places throughout Tāmaki Makaurau.

22.     The programme recognises there was a rich layer of Māori names that existed across Tāmaki Makaurau. It provides an opportunity for Aucklander’s to learn te Reo, Māori history and Māori values relevant to places throughout Tāmaki Makaurau.

23.     It is expected that, in most cases, Māori naming will be dual naming. Dual naming means that a Māori name is added to the existing name thereby enriching the stories about that place or facility without taking anything away. For the public this means signage will present both names with the English name following the Māori name. This is in accordance with council’s Māori language policy and signage guidelines.

24.     Dual naming also means that a Māori name sits alongside another name that is not related in its meaning. In other words, the two names are not translations of each other but independent and unique.

25.     TKR is not a signage project. Once names are adopted signage will be replaced only when due for renewal except for one bilingual exemplar park selected. Should the local board wish to upgrade signage sooner to reflect the new names funding would be required from the local board’s locally driven initiatives (LDI) budget.

Overview of naming process

26.     The naming process can be broadly summarised into six steps:

·    Local board confirm the list of parks and reserves to be named as tranche one.  Any consultation with community groups, stakeholders or the public should occur prior to the parks being put forward to iwi for naming.

·    The confirmed list of sites is reported to a business meeting for formal resolution.

·    The confirmed list of sites is then provided to iwi who will discuss and agree on who will name each park.

·    Iwi undertake their own research and provide a name and a narrative outlining the meaning or story behind the name. The name may be an ancestral name that has been attached to that area prior to European occupation or it could be a contemporary name often relating to historical activities or features. The names are not open to public consultation or negotiation. If there is any risk of a Māori name for a specific site not being supported, the site should not be included on the list proposed for naming.

·    The names are presented to the local board by mana whenua at a ‘hui tuku ingoa’. This is an opportunity to build on the relationship with mana whenua, receive the names and hear the stories behind them.

·    A report is presented at a local board business meeting for formal adoption of the Māori names. Once adopted all the names are entered into Auckland Council’s website and any designated reserves will then be gazetted. Stakeholders and community groups are advised of the new names and a community celebration/event may be held.

Gazettal

27.     The council as landowner can name parks and places by resolution through the exercise of its power of general competence under section 12 of the Local Government Act.

28.     Where the land is vested in council and held as reserve under the Reserves Act the council may name or change the name of a reserve by notice in the Gazette (s16(10) Reserves Act).

29.     As part of the TKR process any sites subject to the Reserves Act will be gazetted following adoption by the local board.

30.     The TKR gazettal process does not include changes to classification of the land, it applies to name changes only. Any changes to classification should be undertaken as a separate process.

Communications Strategy and Consultation

31.     Public consultation is not undertaken by TKR or mana whenua. Any consultation with community groups, stakeholders or the public should be facilitated by the local board and must occur prior to the parks becoming part of the TKR programme and being put forward to iwi for naming.

32.     It is not appropriate for the Māori names when submitted to become the subject of public debate. Once names are presented by mana whenua, they are not open for public consultation.

33.     Communication on the Māori names commences upon their formal adoption. A communication strategy has been developed and was provided to the board in November 2020. It includes:

·        information leaflets available for distribution to community groups and stakeholders

·        media releases; and

·        posting on the local board Facebook pages and Auckland Council website

34.     A community event can also be organised in liaison with TKR and Council’s Civic Events team to acknowledge, celebrate and publicise the adoption of the names.

Bilingual signage for one exemplar park

35.     TKR is a naming project and signage is not automatically updated as part of this project. However, in tranche one the local board is offered the opportunity to select one site where all signage will be upgraded to be fully bilingual.

36.     This bilingual signage is fully funded from Long-term Plan regional funding for Māori outcomes and will include:

·        dual language entrance signage stating the te reo Māori and English names

·        bilingual wayfinding, information, and bylaw signage; and

·        a bilingual interpretative sign to tell the story behind the te reo Māori name.

37.     With a view to spending Aucklanders’ money wisely, existing signs will be reskinned, unless the signage is damaged or worn and needs to be replaced.

38.     An assessment of all sites resolved for naming will be undertaken by TKR, input will be sought from mana whenua and TKR will compile a list of recommendations for potential sites for installation of this bilingual signage.

39.     These recommendations will be workshopped with the local board prior to the final decision being resolved at a local board business meeting.

Tātaritanga me ngā tohutohu

Analysis and advice

Tranche one sites for naming

40.     Within the Devonport-Takapuna Local Board area there are a total of 122 parks and reserves currently identified, of which seven (6 per cent) have an existing Māori name that is unique to the site. An additional four are named after streets they are located on e.g., Anakiwa Place and Anakiwa Reserve. A total of 68 parks and reserves (56 per cent) in Devonport-Takapuna appear to be named after the street they are located on.

41.     A list of all 122 sites, including any available research on the existing park names, was provided to the local board, and discussed at a workshop in December 2020.

42.     A subsequent workshop was held with the local board in April 2021 to further discuss and clarify the TKR naming process.

43.     The local board has had the opportunity to review the research and to complete any necessary consultation with interested parties and community stakeholders.

44.     Nineteen sites have now been selected by the local board for naming as tranche one. The list of sites was provided to mana whenua for feedback. No changes to the list were requested.

45.     Based on this information these nineteen local parks, as detailed in Attachment A, are considered appropriate for inviting mana whenua to identify and provide Māori names.

46.     It is expected the Māori names will be adopted by the local board for use as dual names for 18 parks to enrich the stories of our parks and support the Māori language to be visible, heard, spoken, and learned. The exception being 413 Lake Rd which has no existing English name so a sole Māori name will be adopted.

Tauākī whakaaweawe āhuarangi

Climate impact statement

47.     There are no substantive climate change impacts relating to this matter.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

48.     The Te Kete Rukuruku project is a regional programme that delivers on council’s Māori Language Policy and Kia Ora Te Reo, which is a priority within Kia Ora Tāmaki Makaurau, the organisation’s Māori Outcome Performance Management Framework.  It also delivers on Kia Ora Te Ahurea (the Māori culture and identity outcomes) as the programme helps to reclaim our Māori identity and unique point of difference in the world.

49.     The programme aligns with the aspirations of the Independent Māori Statutory Board (IMSB) as articulated in the Schedule of Issues of Significance 2017, Māori Plan.

50.     Te Kete Rukuruku facilitates a partnership between local boards and iwi with the naming and narratives being led by mana whenua. It seeks to bring rigour to the process of naming across the council group over time. 

51.     The programme has also triggered the development of new bilingual signage templates that may be used across the organisation in the future.

52.     Community Facilities is responsible for renewal of existing signage and will incorporate the new names as and when signage is renewed.

53.     The renewal of signage to include the new dual names adopted is dependent on each site’s inclusion in Community Facilities Annual Work Programme.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

54.     Through partnering with mana whenua on this project, it is envisaged that relationships between mana whenua and local boards will be strengthened.

55.     The adoption of a Māori name resulting in a dual name adds an additional name and narrative to each site, as opposed to taking anything away from the community.

56.     In the Devonport Takapuna Local Board Plan 2020 it is identified as a key initiative under outcome six to “Work with mana whenua to deliver Te Kete Rukuruku, the dual naming of parks and reserves to celebrate and share stories that showcase our unique Māori identity and heritage.”

57.     By adopting dual names, the existing English name is retained, and nothing is lost. The addition of a Māori name and narrative contributes to wider understanding and usage of the Māori language and their associated stories applicable to that area. It helps to enrich park user experience.

58.     When the names are adopted and their narratives received, Auckland Council is permitted to use them for community outreach and educational purposes (non-commercial).

Tauākī whakaaweawe Māori

Māori impact statement

59.     TKR helps to increase Māori identity and belonging and is aligned with outcomes in the Auckland Plan.

60.     TKR contributes towards outcomes from the Te Reo Māori Action Plan 2020-2023. The action plan brings to life the Māori Language Policy (2016) and describes actions to champion a bilingual city where te reo Māori is seen, heard, spoken and learned.

61.     Adopting Māori names and showcasing narratives for parks and reserves will increase the visibility of te reo Māori in the local board area, will safeguard the stories of mana whenua and help ensure their survival.

62.     TKR seeks to establish a best practice approach to Māori naming and the collection and sharing of stories.

63.     Mātauranga agreements are being developed to ensure that names and stories are protected by the council, that we will uphold their correct use and use them only for purposes that have a community outreach or educational purpose (non-commercial use).

64.     As a partnership programme, all aspects of providing names and narratives is led by the mana whenua of Tāmaki Makaurau. This is appropriate as mana whenua are those with the mana in this area to carry the responsibility for Māori naming.

65.     There are many resident mataawaka (Māori who live in Auckland and are not in a mana whenua group) who will have a great interest in these new names and narratives. This provides an opportunity for local boards to engage with their mataawaka Māori organisations and invite them to embrace and help champion the names and narratives once the names are adopted.

66.     All 19 mana whenua groups are invited to be part of the TKR programme with eleven iwi having been actively involved in naming sites across the region so far.

Ngā ritenga ā-pūtea

Financial implications

67.     Devonport-Takapuna Local Board has set aside locally driven initiative (LDI) budget for this programme (resolution number DT/2020/120) and this has been carried forward into the current financial year.

68.     This funding provides a partial contribution to mana whenua for their time in supporting the process including research and ratification.

69.     The Devonport-Takapuna Local Board allocated $20,000 for naming parks and reserves as tranche one of this project. Nineteen sites have been identified for naming, refer Attachment A.  No additional funding is required.

70.     Updated dual name and sole Māori signage for these sites will be delivered through Community Facilities’ existing renewals lines in their work programme.

71.     One site may be selected by the local board to receive a full suite of bilingual signage as outlined above in paragraphs 35-39. This signage is fully funded by Long-term Plan regional funding for Māori outcomes. 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

72.     Several risks and issues were highlighted at the outset of this programme or added as the programme has progressed. These risks are carefully managed throughout the process and mitigated in a variety of ways as outlined in the table below.

Potential Risks

Mitigation

Multiple mana whenua having an interest in the Devonport-Takapuna Local Board area, with differing views on naming.

Timeframes are extended when required to allow robust discussion amongst iwi. The approach of the programme has been to focus on a quality agreed outcome.

Extended delays in the adoption of Māori names continuing the predominance of English only names and missing renewal opportunities.

Splitting the tranche to allow for adoption of names as they are finalised rather than waiting for completion of the entire tranche.

Potential negative public reaction to Māori names.

The existing English name can be retained with the Māori name being added

Communications once the Māori names are adopted to ensure a full understanding of the names and their meanings.

High costs of replacement signage.

 

Signage will be replaced as it comes up for renewal with the only exception being the bilingual signage in the exemplar park or reserve that will be reskinned if replacement is not warranted.

 

Ngā koringa ā-muri

Next steps

73.     Once the sites are resolved the TKR team will provide mana whenua with the confirmed list for naming.

74.     A hui will be held with specific iwi who have an interest in naming in this local board area to discuss the list of sites to identify and agree on which iwi will be naming each site.

75.     It is difficult to accurately predict a timeline for finalising this agreement, but it is expected that the sites will be allocated amongst iwi by December 2021.

76.     Once the allocation of sites is agreed then naming research will commence with most iwi requiring a further 2-3 months for this purpose. Some iwi require a longer time frame for their naming process and once sites are allocated a firmer time frame will be able to be provided.

77.     TKR will keep the local board informed on progress and update timelines through council’s quarterly reporting process.

78.     TKR will commence assessment of the 19 sites to identify recommendations for a site to receive bilingual signage and bring that back to workshop with the local board.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Devonport Takapuna Tranche 1 Sites

129

     

Ngā kaihaina

Signatories

Author

Anahera Higgins - Te Kete Rukuruku Programme Manager

Authorisers

Justine Haves - General Manager Regional Services Planning, Investment and Partnership

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

19 October 2021

 

 

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Devonport-Takapuna Local Board

19 October 2021

 

 

Local board feedback on the Ministry for the Environment's Managing Our Wetlands discussions document

File No.: CP2021/15148

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       That the Devonport-Takapuna Local Board (the local board) note their feedback towards the Ministry for the Environment’s Managing Our Wetlands discussion document.

Whakarāpopototanga matua

Executive summary

2.       In September 2021, the Ministry for the Environment (MfE) released a discussion document entitled Managing Our Wetlands, which seeks to amend the definition of a ‘natural wetland’ and associated regulatory consent settings contained in the National Environmental Standards for Freshwater 2020 (NES-Freshwater) and the National Policy Statement for Freshwater Management 2020. 

3.       The discussion document also responds to feedback received from various stakeholders and partners on the implementation of the wetland regulations across the country.  It sets out proposals to:

·    amend the definition of ‘natural wetland’ to make it clearer and ensure that only the areas intended are captured by the regulations;

·    better enable restoration activities to be undertaken and enable maintenance and biosecurity activities to be undertaken in, and around natural wetlands; and

·    provide consenting pathways for the activities of quarrying, managed fill, land fill, clean fill, mining (minerals) and urban development operations.

4.       Auckland Council (council) is preparing a submission to respond to the discussion document and invited local boards to provide feedback.  To ensure local board views can be incorporated into the council submission, feedback needed to be submitted by 8 October 2021.

5.       This report is to provide an accurate record of local board feedback on the discussion document on the business meeting agenda.

6.       The following documents are included to this report:

·    Attachment A: local board feedback of the MfE Managing Our Wetlands discussion document;

·    Attachment B: report to 30 September 2021 Planning Committee meeting; and

·    Attachment C: MfE Managing Our Wetlands discussion document.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      note the feedback submitted towards the Ministry for the Environment’s Managing Our Wetlands discussion document.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Local board feedback on the Ministry for the Environment Managing Our Wetlands discussion document

141

b

Report to 30 September 2021 Planning Committee - Submission on proposed amendments (wetland provisions) to the National Environmental Standards for Freshwater

147

c

Ministry for the Environment - Managing Our Wetlands discussion document

159

     

Ngā kaihaina

Signatories

Author

Tristan Coulson - Senior Local Board Advisor

Authoriser

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

19 October 2021

 

 

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19 October 2021

 

 

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19 October 2021

 

 

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Devonport-Takapuna Local Board

19 October 2021

 

 

Additions to the Devonport-Takapuna Local Board 2019-2022 business meeting schedule

File No.: CP2021/15241

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve additional business meetings to the Devonport-Takapuna Local Board 2019-2022 business meeting schedule.

Whakarāpopototanga matua

Executive summary

2.       The Devonport-Takapuna Local Board (the local board) adopted the 2019-2022 business meeting schedule in November 2019 (resolution numbers DT/2019/69 and DT/2019/70).

3.       Staff advise that an amendment to the meeting schedule is required to ensure the local board meets the 2022/2023 Annual Budget planning timeframes and provides feedback on various matters which have an impact on the local board area.

4.       The proposed additional meeting dates, and the matters that will be presented, are outlined in the following table:

Proposed additional business meeting

Item(s) to be presented

Notes

2pm, 2 November 2021

1.   Auckland Council Development Contributions Policy

2.   Resource consent for the Bayswater Marina development

   Local board role is to provide views and preferences on these matters.

   Auckland Council’s Governing Body will be adopting the Development Contributions Policy at their November 2021 meeting.

   Submissions on the Resource consent for the Bayswater Marina development close on 9 November 2021.

11am, 30 November 2021

2022/2023 Annual Budget

   To meet the 2022/2023 Annual Budget timeframes.

2pm, 10 May 2022

2022/2023 Annual Budget

   To meet the 2022/2023 Annual Budget timeframes.

 

5.       Staff recommend the three additional meetings are approved to ensure that:

·    the local board’s legislative role in the 2022/2023 Annual Budget planning cycle is fulfilled; and

·    feedback can be approved and submitted within the identified timeframes.


 

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      approve additional meetings to the Devonport-Takapuna Local Board 2019-2022 business meeting schedule on the following dates, noting that all meetings will be held at the Devonport – Takapuna Local Board office (1-7 The Strand, Takapuna):

i)       2pm, 2 November 2021

ii)       11am, 30 November 2021

iii)      2pm, 10 May 2022.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Tristan Coulson - Senior Local Board Advisor

Authoriser

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

19 October 2021

 

 

Chairpersons' Report

File No.: CP2021/00590

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       An opportunity is provided for the Chairperson of the Devonport-Takapuna Local Board to provide updates on the projects and issues relevant to the board.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive and thank Chairperson Jackson for her verbal report.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Michelle Riley - PA/Office Manager

Authorisers

Louise Mason – General Manager Local Board Services

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

19 October 2021

 

 

Elected Members' Reports

File No.: CP2021/00600

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       An opportunity is provided for the members of the Devonport-Takapuna Local Board to provide updates on the projects and issues they have been involved in since the September 2021 Meeting

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive and thank member George Wood for his report.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Members Report - George Wood

183

b

Attachment - Court of Appeal document

189

     

Ngā kaihaina

Signatories

Author

Michelle Riley - PA/Office Manager

Authorisers

Louise Mason – General Manager Local Board Services

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

19 October 2021

 

 

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19 October 2021

 

 

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Devonport-Takapuna Local Board

19 October 2021

 

 

Devonport-Takapuna Local Board - Record of Workshops September 2021

File No.: CP2021/00610

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide a record of Devonport-Takapuna Local Board workshops held during September 2021.

Whakarāpopototanga matua

Executive summary

2.       At the workshop held on 7th September 2021, the board was briefed on:

   BIDS

-     Business Improvement District Funding Accountability

   Community Facilities

-     Community Facilities Contract Extension

3.       At the workshop held on 14 September 2021, the board was briefed on:

   Grants

-     Local Grants Round 1

   Community Facilities

-     Sunnynook Park – new toilet construction

4.       Records of these workshops are attached to this report.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the records of the workshops held in September 2021

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

7 September Workshop Record

241

b

14 September Workshop Record

245

     

Ngā kaihaina

Signatories

Author

Michelle Riley - PA/Office Manager

Authoriser

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

19 October 2021

 

 

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Devonport-Takapuna Local Board

19 October 2021

 

 

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Devonport-Takapuna Local Board

19 October 2021

 

 

Governance Forward Work Calendar

File No.: CP2021/00623

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an update on reports to be presented to the board for 2021.

Whakarāpopototanga matua

Executive summary

2.       The governance forward work calendar was introduced in 2016 as part of Auckland Council’s quality advice programme. The calendar aims to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by the local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

3.       The calendar also aims to provide guidance to staff supporting local boards and greater transparency for the public. The calendar is updated monthly, reported to local board business meetings, and distributed to council staff.

4.       The OCTOBER – DECEMBER 2021 governance forward work calendar for the Devonport-Takapuna Local Board is provided as Attachment A. The information contained within this attachment is as accurate as possible under covid-19 circumstances.

 

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      note the Devonport-Takapuna Local Board governance forward work calendar for October 2021 as set out in Attachment A of this agenda report.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance Forward Work Calendar October 2021

251

     

Ngā kaihaina

Signatories

Author

Michelle Riley - PA/Office Manager

Authorisers

Louise Mason – General Manager Local Board Services

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

19 October 2021

 

 

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