Minutes of Devonport-Takapuna Local Board

Devonport-Takapuna Local Board

19 October 2021

The meeting was opened with a karakia

Whakataka te hau ki te uru	Cease o winds from the west
Whakataka te hau ki te tonga	Cease o winds from the south
Kia mākinakina ki uta	Bring calm breezes over the land
Kia mātaratara ki tai	Bring calm breezes over the sea
E hī ake ana te atakura	And let the red-tipped dawn come
He tio	With a touch of frost
He huka	A sharpened air
He hau hū	And promise of a glorious day
Tīhei mauri ora!

2 Apologies

There were no apologies.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number DT/2021/153

MOVED by Chairperson R Jackson, seconded by Member T Deans:

That the Devonport-Takapuna Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 21 September 2021, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1

The recent passing of Jenny Kirk

Member G Wood

Resolution number DT/2021/154

MOVED by Member G Wood, seconded by Deputy Chairperson J O'Connor:

That the Devonport-Takapuna Local Board:

a) Acknowledge the passing of Jenny Kirk, former North Shore City Councillor 1995 – 2001 and Member of Parliament for Birkenhead 1987 - 1990, and express our condolences to her family and friends.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

Under Standing Order 3.11.1 a Notice of Motion has been received from Member Jan O’Connor for consideration under item 12.

Notice of Motion - Extension for Takapuna Bowling Club to vacate premises due to lockdown restrictions

Resolution number DT/2021/155

MOVED by Deputy Chairperson J O'Connor, seconded by Member T Deans:

That the Devonport-Takapuna Local Board:

a) requests this Notice of Motion and annexed document be received

b) notes that the seriousness of the current lockdown is not enabling the Takapuna Services and Social Bowling Club to finish vacating their premises

c) ask that Council’s date of the 28 October 2021 for the Club to vacate the premises be extended to at least one month after Level 2 lockdown.

CARRIED

Secretarial Note: Member Van Tonder wished her vote against Item 12 - Notice of Motion - Extension for Takapuna Bowling Club to vacate premises due to lockdown restrictions be noted.

	A document was tabled for this item. A copy will be been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
13	Local board feedback on the draft Business Improvement District Policy - Kaupapa Here ā-Rohe Whakapiki Pakihi
	Resolution number DT/2021/156 MOVED by Chairperson R Jackson, seconded by Member T Deans: That the Devonport-Takapuna Local Board: a) receive the draft Business Improvement District Policy (2021). b) thank staff for extending the deadline for feedback from BIDs to 28 February 2022 and for arranging further online workshops with BID representatives to work through remaining concerns. c) provide the following feedback on the draft Business Improvement District Policy – Kaupapa Here-ā-Rohe Whakapiki Pahiki General Terms Version 3.2 (shown as Attachment B to this agenda report) i) notes that the local board is aware that the Takapuna Beach Business Association has provided feedback through the BID Policy consultation process expressing concerns with the following clauses: · 2.4 non-exclusive funding; · 4.3 (a) and (b) Publicity and reputation, and · 4.5 (a) and (b) Conflicts of Interest ii) expresses our view that should funding be provided to another organisation with the same or similar objectives in the BID area, as allowed for in Clause 2.4, there should first be good faith discussions with the affected BID and appropriate processes to resolve any issues should be utilised. iii) agrees with Clause 4.3 (b) that BIDs should not make inaccurate or misleading public statements, but have concerns that 4.3 (a) seems too far-reaching and does not allow BIDs freedom to publicly express genuine and justifiable concerns – particularly where the BID has discussed the relevant issues in accordance with the 4.2 No Surprises clause and they remain unresolved. CARRIED
	Attachments a 19 October 2021 - Devonport Takapuna Local Board - 13Local board feedback on the draft Business Improvement District Policy - Kaupapa Here ā-Rohe Whakapiki Pakihi - Local board update memo final

Changes to the Devonport-Takapuna Local Board 2021-2024 work programme

Resolution number DT/2021/157

MOVED by Chairperson R Jackson, seconded by Member T van Tonder:

That the Devonport-Takapuna Local Board:

a) approve the inclusion of two new projects in the 2021-2024 Customer and Community Services work programme:

i) Allenby Reserve, 1st Devonport Scout building - renew electrical installation, lightings and fittings, ABS: Capex - Renewals budget of $57,970 is required in 2021/2022.

ii) Takapuna Library and Service Centre - renew guttering and downpipe, ABS: Capex - Renewals budget of $20,000 is required in 2021/2022.

b) approve the reallocation of $57,970 of ABS: Capex - Renewals budget from Devonport Community House - renew heat pumps and fire exit ramp (ID23935) to the Allenby Reserve, 1st Devonport Scout building - renew electrical installation, lightings and fittings in financial year 2021/2022.

c) approve the reallocation of $20,000 of ABS: Capex - Renewals budget from Sunnynook Park - develop community area (ID: 20685) to the Takapuna Library and Service Centre - renew guttering and downpipe in financial year 2021/2022.

d) approve the reallocation of $100,000 of ABS: Capex - Renewals budget from Sunnynook Park - develop community area (ID: 20685) to Ngataringa Park - renew skate park (ID: 21612) in 2021/2022.

e) approve the reallocation of $100,000 of LDI budget from Sunnynook Park - develop community area (ID: 20685) to Sunnynook Park - implement wheel sports concept plan (ID: 23962) in 2021/2022.

f) approve the cancellation of Devonport Domain - refurbish house number 55 King Edward Parade (ID: 30081) and Devonport Domain - refurbish house number 52 King Edward Parade (ID: 30080) projects, noting that these projects will now be delivered through the Community Facilities Residential Leases Program.

g) approve the reallocation of $10,000 each from the Devonport Domain - refurbish house number 55 King Edward Parade (ID30081) and Devonport Domain - refurbish house number 52 King Edward Parade (ID30080) projects to Devonport-Takapuna - minor sports field asset renewals FY21/22-FY22/23 project at Dacre Park in 2021/2022.

h) approve the inclusion of Blair Park (Stanley Point) - renew pathways and associated retaining structures (ID23658) project in the Risk Adjusted Programme in the 2021-2024 Customer and Community Services work programme.

CARRIED

Note:

Item 16 - Local board feedback on the Ministry for the Environment's Managing Our Wetlands discussions document was considered prior to item 15 - Te Kete Rukuruku programme - selection of sites for Māori naming.

Local board feedback on the Ministry for the Environment's Managing Our Wetlands discussions document

Resolution number DT/2021/158

MOVED by Member G Wood, seconded by Chairperson R Jackson:

That the Devonport-Takapuna Local Board:

a) endorses the feedback submitted by the Devonport-Takapuna Local Board towards the Ministry for the Environment’s Managing Our Wetlands discussion document, shown as Attachment A to this agenda report.

b) note that this feedback was prepared by member Trish Deans on the board’s behalf and was unanimously supported by board members after a workshop discussion on 5 October 2021, prior to being submitted.

CARRIED

Te Kete Rukuruku programme - selection of sites for Māori naming

Resolution number DT/2021/159

MOVED by Chairperson R Jackson, seconded by Member A Bennett:

That the Devonport-Takapuna Local Board:

a) endorse the Te Kete Rukuruku programme and process for Māori naming of parks and facilities, noting that it supports the visibility of te reo Māori and seeks to capture and tell the unique stories of Devonport-Takapuna and Tāmaki Makaurau.

b) invite mana whenua to provide a Māori name and narrative for the following parks and reserves as follows and detailed in Attachment A of the agenda report:

· 413 Lake Rd Takapuna (Corner of Lake Road and Esmonde Road)

· Auburn Reserve (Including site fronting onto Anzac Street)

· Balmain Reserve

· Belmont Park

· Castor Bay Beach Reserve

· Hauraki Corner Reserve

· Knightsbridge Reserve

· Linwood Reserve

· Milford Beachfront Reserve

· Milford Reserve

· Montgomery Reserve

· Narrow Neck Beach

· Nile Reserve

· Northboro Reserve

· Quarry Lake Reserve

· Seine Reserve

· Stanley Bay Beach Reserve

· Sunnynook Park

· Windsor Reserve.

c) request iwi consider naming Milford Beachfront Reserve and Milford Reserve together as one contiguous site.

d) acknowledge the intent for Auckland Council to enter a mātauranga agreement that commits to upholding the correct use of Māori names and to use them only for purposes that have a community outreach or educational purpose (non-commercial use).

e) note that it is expected the Māori names will be adopted by the local board for use as dual names to enrich the stories of our parks and support the Māori language to be visible, heard, spoken, and learned, with the noted exception being 413 Lake Rd, which has no existing English name so a sole Māori name will be adopted.

CARRIED

Secretarial note: Member O’Connor wished her vote against the inclusion of Auburn Reserve (Including site fronting onto Anzac Street) as part of resolution b) be noted.

Additions to the Devonport-Takapuna Local Board 2019-2022 business meeting schedule

Resolution number DT/2021/160

MOVED by Member G Wood, seconded by Chairperson R Jackson:

That the Devonport-Takapuna Local Board:

a) approve additional meetings to the Devonport-Takapuna Local Board 2019-2022 business meeting schedule on the following dates, noting that all meetings will be held at the Devonport – Takapuna Local Board office (1-7 The Strand, Takapuna):

i) 2pm, 2 November 2021

ii) 11am, 30 November 2021

iii) 2pm, 10 May 2022

CARRIED

	A document was tabled for this item. A copy will be been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
19	Elected Members' Reports
	Resolution number DT/2021/161 MOVED by Chairperson R Jackson, seconded by Member T Deans: That the Devonport-Takapuna Local Board: a) receive and thank member George Wood for his written report. b) receive and thank Jan O’Connor for her verbal report. CARRIED
	Attachments a 19 October 2021 - Devonport Takapuna Local Board Business Meeting - Item 19 - Elected Member Report - Members report photos - George Wood

Devonport-Takapuna Local Board - Record of Workshops September 2021

Resolution number DT/2021/162

MOVED by Chairperson R Jackson, seconded by Member G Wood:

That the Devonport-Takapuna Local Board:

a) receive the records of the workshops held in September 2021

CARRIED

Governance Forward Work Calendar

Resolution number DT/2021/163

MOVED by Chairperson R Jackson, seconded by Deputy Chairperson J O'Connor:

That the Devonport-Takapuna Local Board:

a) note the Devonport-Takapuna Local Board governance forward work calendar for October 2021 as set out in Attachment A of this agenda report.

CARRIED

22 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

3.53pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Ruth Jackson
Deputy Chairperson	Jan O'Connor, QSM
Members	Aidan Bennett, QSM
	Trish Deans
	Toni van Tonder
	George Wood, CNZM

Younite Chairperson	Amy Usherwood
Younite Members	Hunter Haynes