Minutes of Finance and Performance Committee

Kōmiti ā Pūtea, ā Mahi Hoki /
Finance and Performance Committee

OPEN MINUTES

Minutes of a meeting of the Finance and Performance Committee held remotely on Thursday,
21 October 2021 at 10.00am and can be viewed on the Auckland Council website, https://councillive.aucklandcouncil.govt.nz/

present

Chairperson	Cr Desley Simpson, JP
Deputy Chairperson	Cr Shane Henderson
Members	Cr Josephine Bartley	From 11.10am, Item 1
	IMSB Member Renata Blair	From 11.10am, Item 1
	Cr Dr Cathy Casey
	Deputy Mayor Cr Bill Cashmore
	Cr Fa’anana Efeso Collins	From 11.10am, Item 1
	Cr Pippa Coom
	Cr Linda Cooper, JP
	Cr Angela Dalton
	Cr Chris Darby	From 11.10am, Item 1
	Cr Alf Filipaina
	Cr Christine Fletcher, QSO	From 11.10am, Item 1
	Mayor Hon Phil Goff, CNZM, JP
	Cr Richard Hills	Until 1.18pm, Item 11
	Cr Tracy Mulholland	From 11.10am, Item 1
	Cr Daniel Newman, JP
	Cr Greg Sayers	From 11.10am, Item 1
	Cr Sharon Stewart, QSM
	IMSB Chair David Taipari
	Cr Wayne Walker
	Cr John Watson
	Cr Paul Young	From 11.10am, Item 1

ALSO PRESENT

Brent Catchpole, Chair

Papakura Local Board

Note: all members of the Finance and Performance Committee and those presenting to the meeting attended via electronic link.

Finance and Performance Committee

21 October 2021

The meeting adjourned at 10.00am and reconvened at 11.10am.

1 Apologies

Resolution number FIN/2021/90

MOVED by Chairperson D Simpson, seconded by Cr T Mulholland:

That the Finance and Performance Committee:

a) accept the apologies from:

Lateness

Mayor P Goff – on council business

Cr A Dalton – on council business

CARRIED

Note: a roll-call was conducted that ascertained the following members were in attendance at the commencement of the meeting:

Mayor P Goff		Cr C Fletcher	ü
Deputy Mayor BC Cashmore	ü	Cr S Henderson	ü
Cr J Bartley	ü	Cr R Hills	ü
IMSB Member R Blair	ü	Cr T Mulholland	ü
Cr C Casey	ü	Cr D Newman	ü
Cr E Collins	ü	Cr G Sayers	ü
Cr P Coom	ü	Cr S Stewart	ü
Cr L Cooper	ü	Cr W Walker	ü
Cr A Dalton		Cr J Watson	ü
Cr C Darby	ü	IMSB Chair D Taipari	ü
Cr A Filipaina	ü	Cr P Young	ü

2 Declaration of Interest

IMSB Member R Blair declared an interest in Item 8 – Presentation from Eden Park Trust Board.

3 Confirmation of Minutes

Resolution number FIN/2021/91

MOVED by Chairperson D Simpson, seconded by Cr S Henderson:

That the Finance and Performance Committee:

a) confirm the ordinary minutes of its meeting held on Thursday, 19 August 2021, including the confidential section; and the extraordinary minutes of its meeting held on Thursday, 16 September 2021, including the confidential section, as a true and correct record.

CARRIED

4 Petitions

There were no petitions.

5 Public Input

There was no public input.

6 Local Board Input

Note: Local Board Input was taken after Item 8 – Presentation from Eden Park Trust Board.

7 Extraordinary Business

There was no extraordinary business.

8	Presentation from Eden Park Trust Board
	IMSB Member R Blair declared an interest in this item and took no part in discussion or voting. Brett Winstanley, Chief Operating Officer – Eden Park; Nick Sautner, Chief Executive Officer – Eden Park; and Vicki Salmon, Board member – Eden Park Trust Board addressed the committee and a presentation was given in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Mayor P Goff joined the meeting at 11.46am. Cr A Dalton joined the meeting at 11.46am.
	Resolution number FIN/2021/92 MOVED by Cr C Fletcher, seconded by Chairperson D Simpson: That the Finance and Performance Committee: a) thank the representatives of the Eden Park Trust Board for their attendance and the information provided. CARRIED UNANIMOUSLY
	Attachments a 21 October 2021, Finance and Performance Committee: Item 8 - Presentation from Eden Park Trust Board - presentation

Note: Item 6 – Local Board Input was taken at this point.

6	Local Board Input

6.1	Local Board Input: Papakura Local Board - disposal of 26-32 O’Shannessey Street, Papakura and 36 Coles Crescent, Papakura
	Brent Catchpole, Chair – Papakura Local Board addressed the committee and a PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number FIN/2021/93 MOVED by Cr A Dalton, seconded by Cr D Newman: That the Finance and Performance Committee: a) riro / receive the Papakura Local Board input regarding the disposal of 26-32 O’Shannessey Street, Papakura and 36 Coles Crescent, Papakura and thank Chair Brent Catchpole for his attendance. CARRIED
	Attachments a 21 October 2021, Finance and Performance Committee: Item 6.1 - Local Board Input: Papakura Local Board - disposal of 26-32 O'Shannessey Street, Papakura and 36 Coles Crescent, Papakura - presentation

Asset recycling property disposal

Note: changes were made to the original recommendation, adding new clause c), as a Chair’s recommendation.

Resolution number FIN/2021/94

MOVED by Cr A Dalton, seconded by Cr D Newman:

That the Finance and Performance Committee:

a) approve subject to the satisfactory conclusion of any required statutory processes the disposal of:

i) 26-32 O'Shannessey Street, Papakura being Lot 4 DP 41591, Lot 5 DP 41591, Lot 6 DP 41591 and Lot 7 DP 41591NA1395/45 contained in certificate of title NA1395/45; and

ii) 36 Coles Crescent, Papakura being part Lot 15 DP 38891, Lot 3 DP 71153, Lot 4 DP 71153, Lot 1 DP 65193, Lot 2 DP 65193, Lot 2 DP 60317 and Lot 4 DP 60317; and

b) agree that final terms and conditions be approved under the appropriate delegations.

c) thank the Papakura Local Board for its support to deliver quality development outcomes that contribute to urban renewal for Papakura.

CARRIED UNANIMOUSLY

Additional properties for inclusion in Unlock Old Papatoetoe

Note: changes were made to the original recommendation, adding new clause c), as a Chair’s recommendation.

Resolution number FIN/2021/95

MOVED by Cr A Filipaina, seconded by Cr E Collins:

That the Finance and Performance Committee:

a) approve, subject to the satisfactory conclusion of any required statutory processes, the disposal of the following properties for urban renewal purposes:

i) 15 Kolmar Road, Papatoetoe (section 2 SO 63139, NA71D/520);

ii) 98 St George Street, Papatoetoe (section 1 SO 63139, NA71D/519);

ii) 12Z Wallace Road, Papatoetoe (Lot 1 DP 54864, vested on DP 54864); and

iii) part 27 St George Street, Papatoetoe (part section 2 SO 477408, RT 725094; part section 3 SO 477408, RT 725092; Lot 3 DP 19713, RT 725093; Lot 4 DP 19713, RT 725093 and part Lot 5 DP 19713, RT 725093);

b) approve the commencement of the reserve revocation process for 27 St George Street, Papatoetoe; and

c) agree that final terms and conditions be approved under the appropriate delegations.

d) thank the Ōtara-Papatoetoe Local Board for its ongoing support of the Old Papatoetoe regeneration programme.

CARRIED UNANIMOUSLY

The meeting adjourned at 12.33pm and reconvened at 1.00pm.

Note: a roll-call was conducted that ascertained the following members were in attendance at the commencement of the meeting:

Mayor P Goff	ü	Cr C Fletcher	ü
Deputy Mayor BC Cashmore	ü	Cr S Henderson	ü
Cr J Bartley	ü	Cr R Hills
IMSB Member R Blair		Cr T Mulholland	ü
Cr C Casey	ü	Cr D Newman
Cr E Collins	ü	Cr G Sayers	ü
Cr P Coom	ü	Cr S Stewart	ü
Cr L Cooper	ü	Cr W Walker	ü
Cr A Dalton	ü	Cr J Watson	ü
Cr C Darby	ü	IMSB Chair D Taipari	ü
Cr A Filipaina	ü	Cr P Young	ü

11	Taxation (Annual Rates for 2021-22, GST, and Remedial Matters) Bill 2021 submission
	Note: changes were made to the original recommendation, adding new clause b), as a Chair’s recommendation.
	IMSB Member R Blair joined the meeting at 1.06pm. Cr R Hills joined the meeting at 1.09pm. Cr D Newman joined the meeting at 1.09pm. Cr R Hills retired from the meeting at 1.18pm.
	Resolution number FIN/2021/96 MOVED by Chairperson D Simpson, seconded by Mayor P Goff: That the Finance and Performance Committee: a) note the council’s draft submission on the Taxation (Annual Rates for 2021-22, GST, and Remedial Matters) Bill 2021 (Attachment A of the agenda report) b) note that Auckland Council is one of only five councils which has a consolidated income tax group made necessary by its structure of council-controlled organisations and if our submission is not successful, would have at least $33 million added to council’s tax bill. c) delegate authority to the chair and deputy chair of the Finance and Performance Committee and the group chief financial officer to approve the council’s submission on the Taxation (Annual Rates for 2021-22, GST, and Remedial Matters) Bill 2021. CARRIED UNANIMOUSLY

Options for Insurance Arrangements for the Auckland Council group

Note: changes were made to the original recommendation, adding new clause d), as a Chair’s recommendation.

Resolution number FIN/2021/97

MOVED by Chairperson D Simpson, seconded by Cr S Henderson:

That the Finance and Performance Committee:

a) note the options analysis on practical options for self- insurance that has been performed

b) note the preferred option to progressively move to a greater use of risk-based self-insurance via the use of a self-insurance fund

c) approve the establishment of a self-insurance fund to take effect from 1 July 2022

d) note this meets Auckland Council’s direction given to its Chief Executive as to optimisation of insurance arrangements under the Balance Sheet Management objective

e) delegate further decisions relating to the set up and operation of the self-insurance fund to the group chief financial officer, and council’s director governance and CCO partnerships.

CARRIED

Support for businesses affected by COVID-19

Note: changes were made to the original recommendation, adding several new clauses and amending original clauses, as a Chair’s recommendation.

Resolution number FIN/2021/98

MOVED by Chairperson D Simpson, seconded by Mayor P Goff:

That the Finance and Performance Committee:

a) note that to date, Auckland has been in Alert Level 4 or 3 for nine weeks and two days with Crown Treasury estimating a restriction on economic activity in Alert Level 4 of 26-30 per cent and Alert Level 3 of 15-20 per cent.

b) note council’s chief economist estimates Auckland’s GDP loss under Alert Level 4 to be $85-100 million per day and $50-70 million per day under Alert Level 3

c) note that council’s commitment to support business comes from across the group including council finance, regulatory and from Auckland Unlimited

d) note the support being provided to businesses by Auckland Council within its roles and responsibilities affected by the impact of COVID-19 Alert Levels 2, 3 and 4 including;

i) extending existing street trading license periods for a time equal to the lockdown (to a maximum of six months)

ii) waiving street trading licenses while in Alert Level 2 or higher (to a maximum of six months), all applications will be fast tracked

iii) suspending debt collection processes during Alert Level 4, not resuming until Alert Level 2

iv) supporting ratepayers facing financial hardship by remitting penalties where the ratepayer meets agreed payment arrangements

e) agree to extend the Postponement of rates for ratepayers impacted by COVID-19 scheme to cover the rates for the 2021/2022 financial year, using the same criteria and conditions as set out in the Council’s Rates Remissions and Postponement Policy 2020, except that references in the scheme to 26 March 2020 are to be read as 17 August 2021, noting

i) applications under the scheme will be required to be made before 31 December 2021

ii) rates assessed in the 2021/2022 financial year will be able to be postponed until 30 June 2023 at the latest

iii) applications will be accepted from ratepayers who owned their property as at 17 August 2021 or after this date only where the council is satisfied that the ratepayer purchased their property after 17 August 2021 and has been impacted by the effects of COVID-19 that couldn’t have been reasonably foreseen before the purchase was entered into

f) request the government amend relevant legislation to provide for temporary variations to on-licence conditions to support outside dining during covid restrictions and allow councils to extend alcohol licences at no extra cost

g) request the government significantly enhance its business support package for Auckland given the extended lockdown is placing huge pressures on many Auckland businesses and the need to ensure their ongoing viability, acknowledging the fact that the restrictions imposed on Auckland are to stop the spread of COVID-19 to the rest of New Zealand

h) recommend to Governing Body the need to give further consideration to the impacts of COVID-19 on all Aucklanders.

CARRIED UNANIMOUSLY

Summary of Finance and Performance Committee information memoranda and briefings, including the Forward Work Programme - 21 October 2021

Resolution number FIN/2021/99

MOVED by Chairperson D Simpson, seconded by Cr S Henderson:

That the Finance and Performance Committee:

a) tuhipoka / note the progress on the forward work programme for 2021 and 2022 as appended in Attachment A of the agenda report.

b) riro / receive the Summary of Finance and Performance Committee information memorandum and briefings as at 21 October 2021.

CARRIED

15 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

2.24pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Finance and Performance Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................