Agenda of Aotea / Great Barrier Local Board

1 Welcome

Chairperson I Fordham will open the meeting held by Skype for Business and welcome

everyone in attendance. Member V Toki will lead a karakia.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Aotea / Great Barrier Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 28 September 2021, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Aotea / Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Aotea / Great Barrier Local Board

26 October 2021

Aotea / Great Barrier Local and Capital Grants Round One 2021/2022 grant allocation

File No.: CP2021/15215

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline an application received for Aotea / Great Barrier Local and Capital Grants Round One 2021/2022.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Aotea / Great Barrier Local and Capital Grants round one 2021/2022, (Attachment B). The local board has set a total community grants budget of $101,878 and a capital budget of $252,000.

3. The Aotea / Great Barrier Local Board adopted the Aotea / Great Barrier Local Board Grants Programme 2021/2022 on 23 March 2021 (Attachment A). The document sets application guidelines for contestable capital and community grants. Provision for allocating grants to community groups is within the 2021-2031 Long-Term Plan and 2021/2022 local board agreement.

4. Kaitoke School has submitted an application in Local and Capital Grants Round One 2021/2022 for the Wharf-to-Wharf event on 9 October 2021, with a total requested of $6,000. Due to the early date of this event, an early funding decision was made and funded. However, the event was then cancelled due to COVID-19 restrictions.

5. Aotea / Great Barrier Local and Capital Grants round one 2021/2022 received 12 community applications requesting a total of $148,722.

6. Aotea / Great Barrier Local and Capital Grants round one 2021/2022 received nine capital applications requesting a total of $231,672.45.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) fund, part-fund or decline an application received for Aotea / Great Barrier Local and Capital Grants Round One 2021/2022, listed in Table One and Two.

Table One: Aotea / Great Barrier Local Grants Round One 2021/2022

App. ID	Organisation	Main focus	Requesting funding for	Amount requested
LG2204-101	Sea Education Aotea Charitable Trust	Environment	Towards wages, administration fees, snorkelling equipment, engine, and inflatable boat purchase at Mulberry Grove Beach from 1 November 2021 to 1 May 2022	$12,550.00
App. ID	Organisation	Main focus	Requesting funding for	Amount requested
LG2204-102	Windy Hill Rosalie Bay Catchment Trust	Environment	Towards OSH field team gear, a wasp management equipment, and freight costs at Windy Hill Sanctuary from 1 November 2021 to 31 October 2022	$8,707.00
LG2204-105	Aotea Family Support	Community	Towards wages at Aotea Playcentre from 2 November 2021 to 2 May 2022	$6,000.00
LG2204-110	Oruawharo Medlands Ecovision Great Barrier Island Environmental Trust	Environment	Towards wages and administration fees at Oruawharo Bay from 1 November 2021 to 31 October 2022	$18,060.00
LG2204-111	Great Barrier Island Health Trust	Community	Towards transportation for the Spectacular by Nature Garden Tour from 26 November 2021 to 27 November 2021	$2,250.00
LG2204-112	Saskia Koerner Aotea board-riders Club Incorporated	Arts and culture	Towards production costs, materials, delivery, art equipment and admin costs at Claris Art Gallery from 19 April 2022 to 3 May 2022	$28,212.00
LG2204-115	Great Barrier Island Sports and Social Club Inc	Community	Towards rates at 19 Whangaparapara Rd from 1 November 2021 to 30 June 2022	$3,370.00
LG2204-116	Great Barrier Island Sports and Social Club Inc.	Events	Towards pyrotechnics, catering, advertising, and prizes at 19 Whangaparapara Rd from 4 December 2021 to 27 May 2022	$2,000.00
LG2204-119	Barrier Management Ltd	Community, Environment	Towards construction costs at 209 Kaiaraara Bay Road from 11 November 2021 to 11 May 2022	$50,000.00
LG2204-121	Ngatiwai O Aotea Kawa Marae	Community	Towards the purchase of a community van from 1 December 2021 to 30 June 2022	$10,000.00
LG2204-122	Sea Education Aotea Charitable Trust	Events	Towards Aotea Sailing Regatta at Mulberry Grove beach, Mulberry Grove from 1 February 2022 to 30 April 2022	$1,390.00
LG2204-126	Aotea Education Limited	Community	Towards furniture for the Aotea Learning Hub from 1 January 2022 to 1 February 2023	$6,183.00
Total				$148,722.00

Table Two: Aotea / Great Barrier Capital Grants round one 2021/2022 applications:

App. ID	Organisation	Main focus	Requesting funding for	Amount requested
LG2204-109	Ngatiwai O Aotea Kawa Marae	Capital	Towards buggy, basketball court, pizza oven and outdoor structure at Kawa Marae from 1 November 2021 to 31 October 2021	$48,586.00
LG2204-113	Motu Kaikoura	Capital	Towards labour, fuel, and maintenance at Motu Kaikoura from 1 November 2021 to 1 November 2022	$23,500.00
LG2204-114	Orama Christian Fellowship Trust	Capital	Towards Art Studio creation at 300 Karaka Bay Road from 1 November 2021 to 1 February 2022	$46,053.13
LG2204-117	Great Barrier Island Sports and Social Club Inc.	Capital	Towards chiller upgrade at 19 Whangaparapara Rd from 30 November 2021 to 30 January 2022	$4,485.00
LG2204-118	St John Great Barrier Island	Capital	Towards interior fit-out at St John Ambulance Station from 1 November 2021 to 30 June 2022	$50,000.00
LG2204-120	Great Barrier Island Sports and Social Club Inc.	Capital	Towards deck refurbishment at 19 Whangaparapara Rd from 1 December 2021 to 31 January 2022	$22,640.00
LG2204-123	Barrier Social Club Incorporated	Capital	Towards power system upgrade at Barrier Social Club from 1 November 2021 to 28 February 2022	$9,741.00
LG2204-124	Barrier Social Club Incorporated	Capital	Towards kitchen extraction installation at Barrier Social Club from 1 November 2021 to 28 February 2022	$22,455.00
LG2204-125	Barrier Social Club Inc	Capital	Towards generator shed repairs at the Barrier Social Club from 1 November 2021 to 28 February 2022	$4,212.32
Total				$231,672.45

Horopaki

Context

7. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

8. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

9. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

10. The Aotea / Great Barrier Local Board adopted its grants programme for 2019/2020 on 20 May 2020 and will operate one quick response and two local grants rounds for this financial year.

11. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way.

14. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; decreasing use of single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

16. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. Local boards are responsible for the decision-making and allocation of local board community grants. Aotea / Great Barrier Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

18. Staff will also provide feedback to unsuccessful grant applications about why they have been declined, so they will know what they can do to increase their chances of success next time.

Tauākī whakaaweawe Māori

Māori impact statement

19. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grants processes.

Ngā ritenga ā-pūtea

Financial implications

20. Provision for allocating grants to community groups is within the 2021-2031 Long-Term Plan and 2021/2022 local board agreement.

21. The local board has set a total community grants budget of $101,878 and a Capital budget of $252,000 for the 2021/2022 financial year.

22. Aotea / Great Barrier Local and Capital Grants round one 2021/2022 received 12 community applications requesting a total of $148,722. Aotea / Great Barrier Local and Capital Grants round one 2021/2022 received nine capital applications requesting a total of $231,672.45.

23. Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local boards programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

25. Following the Aotea / Great Barrier Local Board allocation of funding for Local and Capital Grants Round Two 2021/2022, grants staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Aotea-Great Barrier Community Grants Programme 2021/2022	13
b ⇩	Aotea Great Barrier Local and Capital Grant Round 1 2021 2022 Application Summaries	17

Ngā kaihaina

Signatories

Author

James Boyd - Grants Advisor

Authorisers

Rhonwen Heath - Head of Rates Valuations & Data Mgmt

Glenn Boyd - Local Area Manager

No.	Title	Page
a ⇩	Councillor Pippa Coom's October 2021 update	93

Aotea / Great Barrier Local Board

26 October 2021

Aotea / Great Barrier Local Board feedback for inclusion in Auckland Council Submission on managing our wetlands.

File No.: CP2021/15740

Te take mō te pūrongo

Purpose of the report

1. To provide feedback from the Aotea / Great Barrier Local Board to be included in Auckland Council’s feedback on the Managing Our Wetlands amendment proposal.

Whakarāpopototanga matua

Executive summary

2. Where tight deadlines for formal feedback by the board on policy matters prevent approval at a business meeting of the board, the Chair and Deputy Chair are empowered to approve feedback submission via the following resolution (12 May 2020).

Local board feedback for inclusion in Auckland Council submissions

Resolution number GBI/2020/24

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:

That the Aotea / Great Barrier Local Board:

a) delegate authority to the chair and deputy chair to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils.

b) note that the local board can continue to use its urgent decision process to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils, if the chair and deputy chair choose not to exercise the delegation sought in recommendation (a).

c) note that this delegation will only be exercised where the timeframes do not allow for local board input to be considered and approved at a local board meeting.

d) note all local input approved and submitted for inclusion in an Auckland Council submission is to be included on the next local board meeting agenda for the public record.

CARRIED

3. Central government has recently released a discussion document entitled ‘Managing Our Wetlands’ through the Ministry for the Environment. The government submission period along with the timing of the Governing Body report being circulated meant that time was not available for briefings to occur and written responses developed for the Aotea / Great Barrier Local Board’s 28^th September business meeting.

4. A report was prepared for the 30th September 2021 Planning Committee, and this has been a key reference point for the local board to develop its own feedback.

5. The government proposals seek to amend the definition of a ‘natural wetland’ and associated regulatory consent settings contained in the National Environmental Standards for Freshwater 2020 (NES-Freshwater) and the National Policy Statement for Freshwater Management 2020. More specifically:

a) amend the definition of ‘natural wetland’ to make it clearer and ensure that only the areas intended are captured by the regulations. Government has received feedback that section (c) of the current definition is being applied inconsistently and is capturing areas that were not intended to be captured. They are seeking feedback on:

i) a proposed revised definition

ii) whether the change strikes the appropriate balance between wetland protection and land use and development.

b) better enable restoration activities to be undertaken and enable maintenance and biosecurity activities to be undertaken in, and around natural wetlands. The Government has received feedback that current regulations are restricting the ability of groups to restore and maintain ‘natural wetlands’ and undertake biosecurity activities. This was not the intention of the regulations. They are seeking feedback on:

i.) proposed changes to the regulations that will let groups continue to undertake ‘natural wetland’ restoration and maintenance activities without needing a resource consent

ii.) proposed changes to the regulations that will let biosecurity officers undertake biosecurity activities consistent with a regional or pest management plan.

c) provide consenting pathways for the activities of quarrying, managed fill, land fill, clean fill, mining (minerals) and urban development operations. Government has received feedback that there are additional activities that require consenting pathways in the regulations.

i.) seeking feedback on proposals to provide discretionary consenting pathways for the following operations:

· quarrying landfill

· cleanfill and managed fill

· mining (minerals)

· urban development.

Ngā tūtohunga

Recommendation

That the Aotea / Great Barrier Local Board:

a) note feedback (Attachment A to the report) provided on the government’s Managing Our Wetlands amendment proposal to inform Auckland Council’s submission.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	20211008 Aotea / Great Barrier Local Board Wetlands feedback	115

Ngā kaihaina

Signatories

Author	Guia Nonoy - Democracy Advisor
Authoriser	Glenn Boyd - Local Area Manager

Chairperson	Izzy Fordham
Deputy Chairperson	Luke Coles
Members	Susan Daly
	Patrick O'Shea
	Valmaine Toki

No.	Title	Page
a ⇩	20210921 Aotea / Great Barrier Local Board Workshop Record	137
b ⇩	20211007 Aotea / Great Barrier Local Board Workshop Record	139
c ⇩	20211012 Aotea / Great Barrier Local Board Workshop Record	141