Aotea / Great Barrier Local Board

OPEN MINUTES

Minutes of a meeting of the Aotea / Great Barrier Local Board held via Skype for Business on Tuesday, 26 October 2021 at 1.00pm. Either a recording or written summary of this meeting will be uploaded on the Auckland Council website.

present

Chairperson	Izzy Fordham
Deputy Chairperson	Luke Coles
Members	Susan Daly
	Patrick O'Shea
	Valmaine Toki

IN ATTENDANCE

Glenn Boyd	Local Area Manager, Local Board Services
Jacqui Fyers	Senior Local Board Advisor, Aotea / Great Barrier Local Board
Anna Davis	PA / Office Manager, Aotea / Great Barrier Local Board
Kathy Cumming	Barrier Bulletin
Dee Sims	Specialist Local Communications

1          Welcome

Chairperson I Fordham opened the hui and welcomed attendees. Member V Toki led the meeting in karakia.

2          Apologies

There were no apologies.

3          Declaration of Interest

Deputy Chairperson L Coles declared an interest in respect to the grant applications of Saskia Koerner (Aotea Boardriders Club Incorporated as umbrella group) and Aotea Education Trust at item 11 – Aotea / Great Barrier Local and Capital Grants Round One 2021/2022 grant allocation report.

Member S Daly declared an interest in respect to the grant application of the Aotea Education Trust at item 11 – Aotea / Great Barrier Local and Capital Grants Round One 2021/2022 grant allocation report.

Member V Toki declared an interest in respect to the grant applications of Ngatiwai O Aotea Kawa Marae Trust at item 11 – Aotea / Great Barrier Local and Capital Grants Round One 2021/2022 grant allocation report.

4          Confirmation of Minutes

Resolution number GBI/2021/124

MOVED by Chairperson I Fordham, seconded by Member V Toki:

That the Aotea / Great Barrier Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 28 September 2021, as true and correct.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

6.1	Obituary - James Cowan
	The Aotea / Great Barrier Local Board acknowledged the passing of James Cowan with a minute’s silence.
	Resolution number GBI/2021/125 MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles: That the Aotea / Great Barrier Local Board: a) express its condolences to the whanau of James Cowan who recently passed away. CARRIED

7          Petitions

There were no petitions.

8          Deputations

There were no deputations.

9          Public Forum

There was no public forum.

10        Extraordinary Business

There was no extraordinary business.

11

Aotea / Great Barrier Local and Capital Grants Round One 2021/2022 grant allocation

Deputy Chairperson L Coles declared an interest in this item and took no part in the discussion or voting on the local grant applications of Saskia Koerner (Aotea Boardriders Club Incorporated as umbrella group) and Aotea Education Trust.

Member S Daly declared an interest in this item and took no part in the discussion or voting on the local grant application of Aotea Education Trust.

Member V Toki declared an interest in this item and took no part in the discussion or voting on the local and capital grant applications of Ngatiwai O Aotea Kawa Marae Trust.

Resolution number GBI/2021/126

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:

That the Aotea / Great Barrier Local Board:

a)      fund, part-fund or decline an application received for Aotea / Great Barrier Local and Capital Grants Round One 2021/2022, listed in Table One and Two.

Table One: Aotea / Great Barrier Local Grants Round One 2021/2022

Application ID	Organisation	Requesting funding for	Amount requested	Board’s decision
LG2204-101	Sea Education Aotea Charitable Trust	Towards wages, administration fees, snorkeling equipment, engine, and inflatable boat purchase at Mulberry Grove Beach from 1 November 2021 to 1 May 2022	$12,550.00	$12,550.00
LG2204-102	Windy Hill Rosalie Bay Catchment Trust	Towards OSH field team gear, a wasp management equipment, and freight costs at Windy Hill Sanctuary from 1 November 2021 to 31 October 2022	$8,707.00	$8,707.00
LG2204-105	Aotea Family Support	Towards wages at Aotea Playcentre from 2 November 2021 to 2 May 2022	$6,000.00	$6,000.00
LG2204-110	Oruawharo Medlands Ecovision Great Barrier Island Environmental Trust	Towards wages and administration fees at Oruawharo Bay from 1 November 2021 to 31 October 2022	$18,060.00	$18,060.00
LG2204-111	Great Barrier Island Health Trust	Towards transportation for the Spectacular by Nature Garden Tour from 26 November 2021 to 27 November 2021	$2,250.00	Application withdrawn due to event being cancelled.
LG2204-112	Saskia Koerner Aotea board-riders Club Incorporated	Towards production costs, materials, delivery, art equipment and admin costs at Claris Art Gallery from 19 April 2022 to 3 May 2022	$28,212.00	Decline, project does not align with the local board plan priorities.
LG2204-115	Great Barrier Island Sports and Social Club Inc	Towards rates at 19 Whangaparapara Rd from 1 November 2021 to 30 June 2022	$3,370.00	$2,800.00
LG2204-116	Great Barrier Island Sports and Social Club Inc.	Towards pyrotechnics, catering, advertising, and prizes at 19 Whangaparapara Rd from 4 December 2021 to 27 May 2022	$2,000.00	$2,000.00
LG2204-119	Barrier Management Ltd	Towards construction costs at 209 Kaiaraara Bay Road from 11 November 2021 to 11 May 2022	$50,000.00	Decline, application is underdeveloped and does not align with local board plan priorities.
LG2204-122	Sea Education Aotea Charitable Trust	Towards Aotea Sailing Regatta at Mulberry Grove beach, Mulberry Grove from 1 February 2022 to 30 April 2022	$1,390.00	$1,390.00
LG2204-126	Aotea Education Trust	Towards furniture for the Aotea Learning Hub from 1 January 2022 to 1 February 2023	$6,183.00	$5,964.00 –towards furniture for the Hub except for the bean bags.
Total			$138,722.00	$57,471.00

Table Two: Aotea / Great Barrier Capital Grants round one 2021/2022 applications:

Application ID	Organisation	Requesting funding for	Amount requested	Board’s decision
LG2204-109	Ngatiwai O Aotea Kawa Marae	Towards buggy, basketball court, pizza oven and outdoor structure at Kawa Marae from 1 November 2021 to 31 October 2022	$48,586.00	$27,387.00 – funding towards building of structure 6x5 including plumbing and painting, pizza oven lighting and basketball court hoop & balls excluding the purchase of the ATV buggy.
LG2204-113	Motu Kaikoura	Towards labour, fuel, and maintenance at Motu Kaikoura from 1 November 2021 to 1 November 2022	$23,500.00	$20,000.00
LG2204-114	Orama Christian Fellowship Trust	Towards Art Studio creation at 300 Karaka Bay Road from 1 November 2021 to 1 February 2022	$46,053.13	$15,000.00 – towards the removal of asbestos
LG2204-117	Great Barrier Island Sports and Social Club Inc.	Towards chiller upgrade at 19 Whangaparapara Rd from 30 November 2021 to 30 January 2022	$4,485.00	$4,485.00
LG2204-118	St John Great Barrier Island	Towards interior fit-out at St John Ambulance Station from 1 November 2021 to 30 June 2022	$50,000.00	$50,000.00
LG2204-120	Great Barrier Island Sports and Social Club Inc.	Towards deck refurbishment at 19 Whangaparapara Rd from 1 December 2021 to 31 January 2022	$22,640.00	$17,914.15 – towards building materials and builders mix

LG2204-121	Ngatiwai O Aotea Kawa Marae	Towards the purchase of a community van from 1 December 2021 to 30 June 2022	$10,000.00	$10,000.00
LG2204-123	Barrier Social Club Incorporated	Towards power system upgrade at Barrier Social Club from 1 November 2021 to 28 February 2022	$9,741.00	Decline. Grant round oversubscribed; applicant is invited to submit an application to a future grant round.
LG2204-124	Barrier Social Club Incorporated	Towards kitchen extraction installation at Barrier Social Club from 1 November 2021 to 28 February 2022	$22,455.00	$22,455.00
LG2204-125	Barrier Social Club Inc	Towards generator shed repairs at the Barrier Social Club from 1 November 2021 to 28 February 2022	$4,212.32	$4,212.32
Total			$241,672.45	$171,453.47

b) thank James Boyd and Guia Nonoy for the mahi they have done on the board’s local and capital grants applications.

CARRIED

12	Local Ward Area Councillor's Update
	Resolution number GBI/2021/127 MOVED by Chairperson I Fordham, seconded by Member P O'Shea: That the Aotea / Great Barrier Local Board: a) receive the written report update from the Waitematā and Gulf Ward Councillor, Pippa Coom. CARRIED

13	Aotea / Great Barrier Local Board feedback for inclusion in Auckland Council Submission on managing our wetlands.
	Resolution number GBI/2021/128 MOVED by Chairperson I Fordham, seconded by Member P O'Shea: That the Aotea / Great Barrier Local Board: a) note feedback (Attachment A to the report) provided on the government’s Managing Our Wetlands amendment proposal to inform Auckland Council’s submission. CARRIED

Note:   As per Aotea / Great Barrier Local Board revised standing order 1.9.7 Member S Daly requested that her dissenting vote against lines #6 and #8 of the Aotea / Great Barrier Local Board’s response to the consultation question (pages 116 & 117 of the agenda) to the government’s Managing Our Wetlands amendment proposal, be recorded.

14	Environmental agency and community group reports
	Resolution number GBI/2021/129 MOVED by Chairperson I Fordham, seconded by Member V Toki: That the Aotea / Great Barrier Local Board: a)    note the Aotea / Great Barrier Natural Environment-Islands monthly update – August and September 2021. CARRIED

15	Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022
	Resolution number GBI/2021/130 MOVED by Chairperson I Fordham, seconded by Member V Toki: That the Aotea / Great Barrier Local Board: a)      note its Governance Forward Work Calendar for the political term 2019 – 2022 as at October 2021. b)      approve the addition of Tuesday 14 December as an ordinary business meeting to be held from 10am. CARRIED

16	Aotea / Great Barrier Local Board Workshop Record of Proceedings
	Resolution number GBI/2021/131 MOVED by Chairperson I Fordham, seconded by Member V Toki: That the Aotea / Great Barrier Local Board: a)    note the record of proceedings for the local board workshops held on Tuesday 21 September 2021, Thursday 7 October 2021 and Tuesday 12 October 2021. CARRIED

17        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

1.59 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Aotea / Great Barrier Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................