I hereby give notice that an extraordinary meeting of the Governing Body will be held on:




Meeting Room:



Thursday, 21 October 2021

10.00 am

This meeting will be held remotely and can be viewed on the Auckland Council website



Tira Kāwana / Governing Body










Hon Phil Goff, CNZM, JP


Deputy Mayor

Deputy Mayor Cr Bill Cashmore



Cr Josephine Bartley

Cr Richard Hills


Cr Dr Cathy Casey

Cr Tracy Mulholland


Cr Fa’anana Efeso Collins

Cr Daniel Newman, JP


Cr Pippa Coom

Cr Greg Sayers


Cr Linda Cooper, JP

Cr Desley Simpson, JP


Cr Angela Dalton

Cr Sharon Stewart, QSM


Cr Chris Darby

Cr Wayne Walker


Cr Alf Filipaina

Cr John Watson


Cr Christine Fletcher, QSO

Cr Paul Young


Cr Shane Henderson



(Quorum 11 members)




Sarndra O'Toole

Kaiarataki Kapa Tohutohu Mana Whakahaere / Team Leader Governance Advisors


15 October 2021


Contact Telephone: (09) 890 8152

Email: sarndra.otoole@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz




Terms of Reference


Those powers which cannot legally be delegated:


(a)        the power to make a rate

(b)        the power to make a bylaw

(c)        the power to borrow money, or purchase or dispose of assets, other than in accordance with the Long-Term Plan

(d)        the power to adopt a long-term plan, annual plan, or annual report

(e)        the power to appoint a chief executive

(f)         the power to adopt policies required to be adopted and consulted on under the Local Government Act 2002 in association with the long-term plan or developed for the purpose of the local governance statement

(g)        the power to adopt a remuneration and employment policy


Additional responsibilities retained by the Governing Body:


(h)        approval of long-term plan or annual plan consultation documents, supporting information and consultation process prior to consultation

(i)         approval of a draft bylaw prior to consultation

(j)         resolutions required to be made by a local authority under the Local Electoral Act 2001, including the appointment of electoral officer

(k)        adoption of, and amendment to, the Committee Terms of Reference, Standing Orders and Code of Conduct

(l)         relationships with the Independent Māori Statutory Board, including the funding agreement and appointments to committees

(m)       overview of and decisions relating to any CCO review including the implementation of any resulting changes to CCOs

(n)        oversight of work programmes of all committees of the governing body.




Code of conduct


For information relating to Auckland Council’s elected members code of conduct, please refer to this link on the Auckland Council website - https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/elected-members-remuneration-declarations-interest/Pages/elected-members-code-conduct.aspx



Exclusion of the public – who needs to leave the meeting


Members of the public


All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.


Those who are not members of the public


General principles


·       Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

·       Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

·       Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

·       In any case of doubt, the ruling of the chairperson is final.


Members of the meeting


·       The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

·       However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

·       All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.


Independent Māori Statutory Board


·       Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

·       Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.




·       All staff supporting the meeting (administrative, senior management) remain.

·       Other staff who need to because of their role may remain.


Local Board members


·       Local Board members who need to hear the matter being discussed in order to perform their role may remain.  This will usually be if the matter affects, or is relevant to, a particular Local Board area.


Council Controlled Organisations


·       Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.



Governing Body

21 October 2021




1          Affirmation                                                                                7

2          Apologies                                                                                 7

3          Declaration of Interest                                          7

4          Petitions                                                                 7  

5          Public Input                                                           7

6          Local Board Input                                                 7

7          Extraordinary Business                                       7

8          Removal of Water Use Restrictions (Covering report)                                                                    9

9          Consideration of Extraordinary Items


1          Affirmation

His Worship the Mayor will read the affirmation.


2          Apologies

At the close of the agenda no apologies had been received.


3          Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.


4          Petitions

There is no petitions section.


5          Public Input

There is no public input section.


6          Local Board Input

There is no local board input section.


7          Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a)        The local authority by resolution so decides; and

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

(i)         The reason why the item is not on the agenda; and

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)        That item may be discussed at that meeting if-

(i)         That item is a minor matter relating to the general business of the local authority; and

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Governing Body

21 October 2021



Removal of Water Use Restrictions (Covering report)

File No.: CP2021/15659




Te take mō te pūrongo

Purpose of the report

1.       To consider the advice of Watercare Services Limited and recommendation by the Watercare Board, to remove the water use restrictions imposed on customers connected to Watercare’s metropolitan system in May, October and December 2020.

Whakarāpopototanga matua

Executive summary

2.       This is a late covering report for the above item. The comprehensive agenda report was not available when the agenda went to print and will be provided prior to the 21 October 2021 Extraordinary Meeting of the Governing Body meeting.

Ngā tūtohunga


The recommendations will be provided in the comprehensive agenda report.