Tira Kāwana / Governing Body

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Governing Body held remotely on Thursday, 28 October 2021 at 10.00am and can be viewed on the Auckland Council website:  https://councillive.aucklandcouncil.govt.nz/

 

present

 

Mayor

Hon Phil Goff, CNZM, JP

 

Deputy Mayor

Deputy Mayor Cr Bill Cashmore

 

Councillors

Cr Josephine Bartley

 

 

Cr Dr Cathy Casey

Until 2.57pm, Item 12

 

Cr Fa’anana Efeso Collins

 

 

Cr Pippa Coom

 

 

Cr Linda Cooper, JP

 

 

Cr Angela Dalton

 

 

Cr Chris Darby

From 10.07am, Item 9

 

Cr Alf Filipaina

 

 

Cr Christine Fletcher, QSO

 

 

Cr Shane Henderson

 

 

Cr Tracy Mulholland

 

 

Cr Daniel Newman, JP

From 10.04am, Item 8

 

Cr Greg Sayers

 

 

Cr Desley Simpson, JP

 

 

Cr Sharon Stewart, QSM

From 10.26am, Item 9

 

Cr Wayne Walker

 

 

Cr John Watson

 

 

Cr Paul Young

From 10.04am, Item 8

 

ABSENT

 

 

Cr Richard Hills

 

 

 

Note:   all members of the Governing Body and those presenting to the meeting attended via electronic link.

 

 

 


Governing Body

28 October 2021

 

 

 

 

1          Affirmation

 

His Worship the Mayor will read the affirmation.

 

 

 

Note:   a roll-call was conducted that ascertained the following members were in attendance at the commencement of the meeting: 

 

Mayor P Goff

ü

Cr S Henderson

ü

Deputy Mayor BC Cashmore

ü

Cr R Hills (absent)

 

Cr J Bartley

ü

Cr T Mulholland

ü

Cr C Casey

ü

Cr D Newman

 

Cr E Collins

ü

Cr G Sayers

ü

Cr P Coom

ü

Cr D Simpson

ü

Cr L Cooper

ü

Cr S Stewart

 

Cr A Dalton

ü

Cr W Walker

ü

Cr C Darby

 

Cr J Watson

ü

Cr A Filipaina

ü

Cr P Young

 

Cr C Fletcher

ü

 

 

 

 

 

2          Apologies

 

Resolution number GB/2021/132

MOVED by Mayor P Goff, seconded by Cr D Simpson:  

That the Governing Body:

a)          accept the apologies from

Absence

Cr R Hills
Cr D Darby on council business.

CARRIED

Note:   Cr C Darby subsequently joined the meeting at 10.07am.

An apology was subsequently received from Cr Casey for early departure.

 

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 


 

 

4          Confirmation of Minutes

 

Resolution number GB/2021/133

MOVED by Mayor P Goff, seconded by Cr L Cooper:  

That the Governing Body:

a)          confirm the ordinary minutes of its meeting, held on Thursday, 23 September 2021, the extraordinary minutes of its meeting, held on Monday, 27 September 2021, including the confidential sections and the extraordinary minutes of its meeting, held on Thursday, 21 October 2021, as a true and correct record.

CARRIED

 

 

5          Petitions

There were no petitions.

 

6          Public Input

There was no public input.

 

7          Local Board Input

There was no local board input.

 

8          Extraordinary Business

There was no extraordinary business.

 

Cr D Newman joined the meeting at 10.04 am.

Cr P Young joined the meeting at 10.04 am.

 

 

9

COVID-19 briefing and Auckland Emergency Management status update

 

Cr C Darby joined the meeting at 10.07 am.
Cr S Stewart joined the meeting at 10.26 am.
Cr S Henderson left the meeting at 10.28 am.
Cr S Henderson returned to the meeting at 11.07 am.

A presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number GB/2021/134

MOVED by Cr J Bartley, seconded by Cr D Newman:  

That the Governing Body:

a)      riro / receive the report and thank Phil Wilson, Director Governance and CCO Partnerships and the Acting Controller Auckland Emergency Management for the briefing on the COVID-19 pandemic and the Auckland Emergency Management status update.

CARRIED

 

Attachments

a     28 October 2021, Governing Body:  Item 9 - COVID-19 briefing and Auckland Emergency Management status update, Presentation

 

 

10

Ports of Auckland Limited progress update on implementation of CHASNZ health and safety review recommendations

 

A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number GB/2021/135

MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore:  

That the Governing Body:

a)      receive the summary report from Ports of Auckland Limited on progress on the implementation of the recommendations from the independent review of health and safety (Attachment A of the agenda report).

b)      request Ports of Auckland Limited to provide updates on the implementation of the recommendations from the independent review of health and safety to the CCO Oversight Committee as a part of Ports of Auckland’s quarterly performance reporting.

CARRIED

 

Attachments

a     28 October 2021, Governing Body:  Item 10 - Ports of Auckland Limited progress update on implementation of CHASNZ health and safety review recommendations, Presentation

 

 

11

CHASNZ review of Ports of Auckland's progress on implementing health and safety recommendations

 

Resolution number GB/2021/136

MOVED by Deputy Mayor BC Cashmore, seconded by Cr C Casey:  

That the Governing Body:

a)      receive the summary review from Construction Health and Safety New Zealand (Attachment A of the agenda report) on how Ports of Auckland Limited (POAL) is progressing with the implementation of the recommendations from the independent review of health and safety at the Port.

b)      note the progress made and the notable improvements and areas for further focus.

c)      thank the representatives of Construction Health and Safety New Zealand for their attendance.

CARRIED

 

 

The meeting adjourned at 12.16pm and reconvened at 12.21pm.

 


 

 

12

Greater Local Board Decision-making and Equity of Funding for Community Services

 

A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

Note:   a change was made to the original recommendation with new clause m) being added as a Chairperson’s recommendation.

Cr C Darby left the meeting at 1.45pm.

The meeting adjourned at 2.01pm and reconvened at 2.30pm.

Note:   a roll-call was conducted that ascertained the following members were in attendance at the re-commencement of the meeting: 

 

Mayor P Goff

ü

Cr S Henderson

ü

Deputy Mayor BC Cashmore

ü

Cr R Hills (absent)

 

Cr J Bartley

ü

Cr T Mulholland

ü

Cr C Casey

ü

Cr D Newman

ü

Cr E Collins

ü

Cr G Sayers

ü

Cr P Coom

ü

Cr D Simpson

ü

Cr L Cooper

ü

Cr S Stewart

ü

Cr A Dalton

ü

Cr W Walker

ü

Cr C Darby

ü

Cr J Watson

ü

Cr A Filipaina

ü

Cr P Young

ü

Cr C Fletcher

 

 

 

 

Debate on Item 12 continued.

Cr C Casey retired from the meeting at 2.57pm.

 

Note:   The motion was put in parts.

 

Resolution number GB/2021/137

MOVED by Cr D Newman, seconded by Cr P Coom:  

That the Governing Body:

Increasing local board decision-making over local community services

a)      support the proposal to increase local board decision-making responsibilities to all local community services within the funding envelope allocated to each local board, including decisions on local service assets.

b)      adopt the proposed changes to local board decision-making responsibilities for public consultation as part of the Annual Plan 2022-23.

c)      note that increasing local board decision-making will transfer responsibility for most local community services decisions currently made by the Governing Body or committees of the whole to local boards.

d)      note that most of these responsibilities can be conferred under existing policy by removing operational constraints but that amendments to the Allocation of Decision-making Responsibility Policy will be required through annual plan consultation because decisions on local service assets are currently made by the Governing Body.

e)      note the proposal to create a multi-board services category which covers services located in one local board area which attract more than 50% of users from other local board areas, as a new mechanism to address how decisions on these services are made and funded.

f)       support a revised proposal that decision-making over multi-board services be shared between the Governing Body (or relevant Committee) and host local boards, with decisions being made in consultation with other local boards representing the views of expected users of the proposed service.

g)      support the minimum service levels as outlined in the Equity of Service Levels and Funding report, including the maintenance of community assets to a safe and healthy condition.

h)      note the proposal to publish minimum service levels under each Long-term Plan.

i)       note the preliminary staff assessment of resourcing implications, at an estimated annual operating cost of $2.0m - 2.8m per annum (excluding implementation costs).

j)       note the staff assessment that risks associated with these decision-making proposals can be managed and that more detailed advice on these matters will be provided as part of further reporting during this political term.

k)      note the staff proposals that developing and agreeing service level changes occur as part of the local board plan development process and are implemented through long-term plan, annual plan, local board agreement and annual work programme processes to manage the resource implications of these changes.

l)       acknowledge that further work will continue as part of the development and implementation of service level changes, to explore relationships with Māori and identify opportunities for early involvement in decision making.

m)     request staff to monitor the transition and the implementation of the new system of revised local board decision-making responsibilities and provide six-monthly reports to the Governing Body on progress and outcomes.

CARRIED

 

Note:   Pursuant to Standing Order 1.8.6, Cr W Walker requested his dissenting vote be recorded.

 

Note:   Pursuant to Standing Order 1.8.3, Cr S Henderson requested that his abstention be recorded.

 

Resolution number GB/2021/138

MOVED by Cr D Newman, seconded by Cr P Coom:  

That the Governing Body:

Addressing inequities in local community services funding

n)      support in principle the proposal to establish an alternative service level equity and funding policy as outlined in the Equity of Service Levels and Funding report, which has the following scope and key elements:

i)       funding scope of Long-term Plan funding for local community services, excluding slip remediation and coastal renewals funding, and which excludes:

A)      Locally Driven Initiatives funding, which is already allocated to local boards

B)      regional community service decisions and funding, which would remain the responsibility of the Governing Body.

ii)      a transition seeking to achieve funding equity for most local boards within a 10 - year timeframe and all local boards within a 15-year timeframe by prioritising Long-term Plan outer year funding for growth and future renewals to local boards with the largest funding gaps, noting the Joint Governance Working Party’s support for achieving funding equity for all local boards within 11 years

iii)     a funding allocation approach based on the balanced scenario, 80% population, 15% deprivation and 5% land area

iv)     a fixed funding amount or percentage for the Gulf Islands based on that used in Locally Driven Initiatives funding

v)      a hybrid approach to multi-board service funding and further development of principles, criteria and firmer proposals on which services would be included.

o)      note the objective of this proposal that no local board would lose funding and further investigation is proposed to validate that no additional funding would be needed to bring all local boards to funding equity within a 15-year timeframe.

p)      note the proposed implementation under the Long-term Plan 2024-2034, subject to consultation and a resolution to proceed under that plan, and the strong preference of the Joint Governance Working Party for earlier implementation under Annual Plan 2022/23.

q)      note that staff will report back on proposals to address funding inequities to the Governing Body during its current term as resource and costs aspects are further investigated.

CARRIED

 

Note:   Pursuant to Standing Order 1.8.6, the following councillors requested that their dissenting votes be recorded:

·       Cr S Stewart, clause n) iii)

·       Cr W Walker, clause n) iii)

·       Cr J Watson, clause n) iii)

 

Attachments

a     28 October 2021, Governing Body:  Item 12 - Greater Local Board Decision-making and Equity of Funding for Community Services, Presentation

 

 

13

Submission on the Local Government (Pecuniary Interests Register) Amendment Bill

 

Resolution number GB/2021/139

MOVED by Cr A Filipaina, seconded by Cr L Cooper:  

That the Governing Body:

a)      receive the feedback from local boards that has been provided and note that this feedback will be attached to the final submission

b)      approve the draft submission on the Local Government (Pecuniary Interests Register) Amendment Bill provided in Attachment B, subject to any amendments arising from feedback from local boards and the discussion at today’s meeting

c)      authorise the mayor and chairperson, Finance and Performance Committee, to approve the final submission

d)      advise the Government and Administration Committee that Auckland Council does not wish to speak to its submission

CARRIED UNANIMOUSLY

 

 

14

Forward Work Programmes of Committees of the Governing Body

 

 

 

Resolution number GB/2021/140

MOVED by Cr A Dalton, seconded by Cr D Simpson:  

That the Governing Body:

a)      tuhipoka / note the approved forward work programmes for all committees of the Governing Body.

CARRIED

 

 

 

15

Summary of Governing Body information memoranda, workshops and briefings (including the Forward Work Programme) - 28 October 2021

 

 

 

Resolution number GB/2021/141

MOVED by Cr G Sayers, seconded by Cr E Collins:  

That the Governing Body:

a)      tuhipoka / note the progress on the forward work programme appended as Attachment A of the agenda report

b)      riro / receive the Summary of Governing Body information memoranda, workshops and briefings – 28 October 2021.

CARRIED

 

 

 

16        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

3.47 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................