Agenda of Hibiscus and Bays Local Board - Thursday, 21 October 2021

Hibiscus and Bays Local Board

21 October 2021

Amendments to the Hibiscus and Bays Local Board 2021-2024 Customer and Community Services - Community Facilities Work Programme

File No.: CP2021/15255

Te take mō te pūrongo

Purpose of the report

1. To seek approval of amendments to the Hibiscus and Bays Local Board 2021-2024 Customer and Community Services - Community Facilities work programme.

Whakarāpopototanga matua

Executive summary

2. The Hibiscus and Bays Local Board approved the 2021-2024 Customer and Community Services work programme on 17 June 2021 (resolution HB/2021/64).

3. As projects progress through the design and delivery process, the specific work required and the cost of delivery can change, impacting the approved budget. As a result, variations may be required to the work programme to accommodate updated timeframes and final costs for some projects. 

4. Staff have identified four projects that require less renewals funding than the amount that was allocated in financial years 2021/2022 and 2022/2023:

i. ID 30512 Gulf Harbour Marina Hammerhead Reserve – renew carpark lights – a saving of $70,000.

ii. ID 30225 St Annes Hall – refurbish building – a saving of $40,000.

iii. ID 24311 Te Ara Tahuna Cycleway – renew structures – a saving of $142,000.

iv. ID 28183 Freyberg Park - replace pedestrian bridge and boardwalk – a saving of $16,000.

5. Staff have identified one project that requires funding to be deferred from financial years 2021/2022 and 2022/2023 to financial year 2024/2025:

i. ID18641 Cranston Street Reserve – renew play space – deferral of $120,000.

6. Staff have identified four projects that require additional renewals funding to the amount that was allocated in financial year 2021/2022:

i. ID 28178 Browns Bay Reserve – renew play space – an increase of $120,000.

ii. ID 23659 Browns Bay Beach Reserve – replace Beach Front Lane boardwalk an increase of $190,000.

iii. ID 18638 Hibiscus and Bays – Renew Park Building 2018/2019+ - an increase of $40,000.

iv. ID 24250 Maygrove Park – renew play space – an increase of $20,000.

7. Staff have identified one project that requires additional Local Development Initiative (LDI) Capex funding than the amount that was allocated in financial year 2022/2023:

i. ID31018 Hatfields Beach – install bollards – an increase of $7,000.

8. The proposed variations are within the Hibiscus-Bays Local Board 2021/2022 and 2022/2023 financial year budget envelopes and will not substantially impact the approved projects or the overall work programme.

9. Staff recommend that the Hibiscus and Bays Local Board approve the variations to the 2021-2024 Customer and Community Services – Community Facilities work programme.

10. Subject to the local board’s decision, staff will update the work programme and progress updates will be provided to the local board as part of the quarterly reports.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the following ABS: Renewals Capex project savings to be reallocated in the Customer and Community Services – Community Facilities work programme 2021-2024:

i. ID 30512 Gulf Harbour Marina Hammerhead Reserve – renew carpark lights - revised financial year 2021/2022 project costs $100,000, a saving of $70,000.

ii. ID 30225 St Annes Hall – refurbish building - revised financial year 2021/ 2022 and 2022/2023 total project costs $210,000 a saving of $40,000.

iii. ID 24311 Te Ara Tahuna Cycleway – renew structures - revised financial year 2021/2022 project costs $208,269, a saving of $142,000.

iv. ID 28183 Freyberg Park - replace pedestrian bridge and boardwalk - revised financial year 2021/2022 project costs $66,000 a saving of $16,000.

b) approve the deferral of ABS: Renewals Capex funding in financial years 2021/2022 and 2022/2023 to financial year 2024/2025 and reallocate the project funding from financial years 2021/2022 and 2022/2023 to the budget envelope in those years:

i. ID 18641 Cranston Street Reserve – renew play space - revised financial year 2021/ 2022 and 2022/2023 total project costs $0, reallocate funding of $120,000 to the budget envelope for other projects in financial years 2021/2022 and 2022/2023.

c) approve the reallocation of ABS: Renewals Capex funding within the work programme 2021-2024:

i. ID 28178 Browns Bay Reserve – renew play space - revised financial year 2021/2022 project costs $354,753, an increase of $120,000.

ii. ID 23659 Browns Bay Beach Reserve – replace Beach Front Lane boardwalk - revised financial year 2021/2022 project costs $436,967, an increase of $190,000.

iii. ID 18638 Hibiscus and Bays – Renew Park Building 2018/2019+ - revised financial year 2021/2022 project costs $230,000, an increase of $40,000.

iv. ID 24250 Maygrove Park – renew play space - revised financial year 2021/2022 project costs $60,941, an increase of $20,000.

d) approve the reallocation of Local Development Initiative (LDI) Capex funding within the work programme 2021-2024:

i. ID31018 Hatfields Beach – install bollards - revised financial year 2022/2023 project costs $37,000, an increase of $7,000.

Horopaki

Context

11. The Hibiscus and Bays Local Board approved the Customer and Community Services work programme for financial year 2021/2022 on 17 June 2021. The local board also approved the financial years 2022/2023 and 2023/2024 work programmes in principle (resolution HB/2021/64).

12. The budget allocated for all projects in the work programme are best estimates and are subject to change and refinements. As a project progresses, the specific work required and the cost of delivery could either exceed the original estimated budget or the anticipated delivery cost could be less than the approved budget. As a result, further variations maybe required to the work programme to accommodate final project costs.

13. The delivery timeline of a project may change following the completion of the investigation and design phase. This may also require a further variation to the programme.

Tātaritanga me ngā tohutohu

Analysis and advice

14. Staff recommend variations to the 2021-2024 Customer and Community Services – Community Facilities work programme for financial year 2021/2022 and 2022/2023 as shown in attachment A and outlined in Table 1 below:

Table 1: Customer and Community Services work programme 2021-2024 variations required:

Project ID

Project Name

Variations 2021/2022

Description

30512

Gulf Harbour Marina Hammerhead Reserve – renew carpark lights

Proposed savings in FY2021/2022 is $70,000

Approved ABS: Capex renewal budget in 2021/2022: $170,000

Revised ABS: Capex renewal budget in 2021/2022: $100,000

Staff have identified savings in this project during the investigation and design phase.

It is recommended that these savings are reallocated to other projects in the approved work programme that require additional budget during financial year 2021/2022.

30225

St Annes Hall – refurbish building

Proposed savings in FY2021/2022 is $30,000

FY2022/2023 is $10,000

Approved ABS: Capex renewal budget in 2021/2022: $30,000

2022/2023: $220,000

Revised ABS: Capex renewal budget in

2021/2022: $0

2022/2023: $210,000

Staff have identified savings in this project during the investigation and design phase as less remedial work was required to weatherproof the cladding.

It is recommended that these savings are reallocated to other projects in the approved work programme that require additional budget during financial years 2021/2022 or 2022/2023.

24311

Te Ara Tahuna Cycleway – renew structures

Proposed savings in FY2021/2022 is $142,000

Approved ABS: Capex renewal budget in 2021/2022: $350,269

Revised ABS: Capex renewal budget in 2021/2022: $208,269

Staff have identified that one of the three bridges at this site could be removed rather than renewed and the local board has agreed to its removal as the site will still be accessible via the other two bridges.

It is recommended that these savings are reallocated to other projects in the approved work programme that require additional budget during financial year 2021/2022.

28183

Freyberg Park - replace pedestrian bridge and boardwalk

Proposed savings in FY2021/2022 is $16,000

Approved ABS: Capex renewal budget in FY2021/2022: $82,000

Revised ABS: Capex renewal budget in 2021/2022: $66,000

Staff have identified savings in this project now that physical works have been completed.

It is recommended that these savings are reallocated to other projects in the approved work programme that require additional budget during financial year 2021/2022.

18641

Cranston Street Reserve – renew play space

Propose to defer $120,000 to FY2024/2025

Approved ABS: Capex renewal budget in 2021/2022: $20,000

2022/2023: $100,000

Revised ABS: Capex renewal budget in 2021/2022: $0

2022/2023: $0

After a thorough inspection staff have identified that this play space is in good condition so no longer requires renewal in the financial year 2022-2024 Work Programme.

It is recommended that the renewal of this play space is deferred to financial year 2024/2025 and that the funding for this project over the financial years 2021/2022 and 2022/2023 is reallocated to other projects in the approved work programme.

28178

Browns Bay Reserve – renew play space

Proposed increase in funding for FY2021/2022 is $120,000

Approved ABS: Capex renewal budget in 2021/2022: $234,753

Revised ABS: Capex renewal budget in 2021/2022: $354,753

Staff have identified that additional funding of $120,000 will be required to renew this play space to the agreed scope.

It is recommended that savings from other projects identified in this report are reallocated to this project to cover these additional costs.

23659

Browns Bay Beach Reserve – replace Beach Front Lane boardwalk

Proposed increase in funding for FY2021/2022 is $190,000

Approved ABS: Capex renewal budget in 2021/2022: $246,967

Revised ABS: Capex renewal budget in 2021/2022: $436,967

Staff have identified that an increase of $190,000 is required due to the need to change bearer size, additional timber requirements and extension of time to allow for time decking and transport of timber.

It is recommended that savings from other projects identified in this report are reallocated to this project to cover these additional costs.

18638

Hibiscus and Bays – Renew Park Building 2018/2019+

Proposed increase in funding for FY2021/2022 is $40,000

Approved ABS: Capex renewal budget in 2021/2022: $190,000

Revised ABS: Capex renewal budget in 2021/2022: $230,000

Staff have identified that it is more economical long term to replace the roof on the public toilet block in Agency Lane in Silverdale than renew the existing roof. This will require an additional $40,000.

It is recommended that savings from other projects identified in this report are reallocated to this project to cover these additional costs.

24250

Maygrove Park – renew play space

Proposed increase in funding for FY2021/2022 is $20,000

Approved ABS: Capex renewal budget in 2021/2022: $40,941

Revised ABS: Capex renewal budget in 2021/2022: $60,941

Additional costs of $20,000 were incurred during the construction of the play space for extra equipment, time and remediation at the site due to wet weather.

It is recommended that savings from other projects identified in this report are reallocated to this project to cover these additional costs.

31018

Hatfields Beach – install bollards

Proposed increase in budget from $30,000 to $37,000.

Approved LDI Capex budget in 2021/2022: $0

Approved LDI Capex budget in 2022/2023: $30,000

Revised LDI Capex budget in 2022/2023: $37,000

Staff have identified during the investigation and design phase that additional funding of $7,000 is required to deliver this project.

It is recommended that $7,000 is allocated to this project for the financial year 2022/2023 and then the project can be brought forward via RAP to enable early delivery in financial year 2021/2022.

$7,000 LDI Capex funding will be deducted from other projects in financial year 2022/2023 to account for this funding being allocated to this project. This will be reflected in the 2022-2025 Work Programme.

15. The proposed variations are within the local board’s financial year 2021/2022 budget envelope and will not significantly impact the approved projects or the overall work programme.

16. Staff recommend that the Hibiscus and Bays Local Board approve the proposed variations to the 2021-2024 Customer and Community Services – Community Facilities work programme

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

18. The proposed budget variations have no direct effect on climate change. Each project is considered individually to assess the impacts of climate change and the appropriate approach to reduce greenhouse gas emissions. The types of impact considered includes:

· maximum upcycling and recycling of old material

· installation of energy efficiency measures

· building design to ensure the maximum lifetime and efficiency of the building is obtained

· lifecycle impacts of construction materials (embodied emissions)

· exposure of building location to climate change hazards (sea level rise, flooding (floodplains), drought, heat island effect)

· anticipated increase in carbon emissions from construction, including contractor emissions

· lifecycle impacts of construction materials.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The decision sought for this report has no direct impact on other parts of the council group. The overall 2021-2024 Customer and Community Services work programme was developed through a collaborative approach by operational council departments, with each department represented in an integrated team.

20. Collaboration with staff will be ongoing throughout the life of the projects to ensure integration into the operational maintenance and asset management systems. 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. Community facilities and open spaces provide important community services to the people of the local board area. They contribute to building strong, healthy and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

22. The activities in the work programme align with the Hibiscus and Bays Local Board Plan 2020 outcomes.

Outcome	Objective
Outcome 1: A connected community	Our libraries, art centres, community services, and privately owned facilities are supported.
Outcome 2: A strong local community	Our town centres are welcoming, clean, sustainable and easily accessible with plans for the future.
Outcome 3: A protected and enhanced environment	Support the development and implementation of ecological and environmental restoration plans.
Outcome 4: Open spaces to enjoy	Provide a range of play and active recreation opportunities for all ages and abilities in our parks, reserves, and coastal environment.

23. Some of the proposed variations as detailed in this report were discussed with the local board at a workshop in September 2021.

Tauākī whakaaweawe Māori

Māori impact statement

24. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, Whiria Te Muka Tangata Māori Responsiveness Framework and Local Board Plans.

25. Consideration is given to how the provision of services, facilities and open spaces can support the aspirations of Māori, promote community relationships, connect to the natural environment, and foster holistic wellbeing of whānau, hapu and iwi Māori.

26. The approved work programme includes activities that will have an impact on a service, facility, location of significance to Māori. In these situations, appropriate and meaningful engagement and consultation will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

27. The proposed variations are within the local board’s budget envelopes for each year and will not significantly impact the approved projects or the overall work programme.

28. The proposed budget changes can be achieved by realignment of budget within the work programme as outlined in Table 2 and Table 3 below:

Table 2: Community Facilities work programme ABS: Renewals Capex 2021-2024 - variations required for financial year 2021/2022 and 2022/2023

Project	Approved budget	Savings	Increase	Revised budget
Gulf Harbour Marina Hammerhead Reserve – renew carpark lights	$170,000	$70,000	$0	$100,000
St Annes Hall – refurbish building	$250,000	$40,000	$0	$210,000
Te Ara Tahuna Cycleway – renew structures	$350,269	$142,000	$0	$208,269
Freyberg Park - replace pedestrian bridge and boardwalk	$82,000	$16,000	$0	$66,000
Cranston Street Reserve – renew play space	$120,000	$120,000	$0	$0
Browns Bay Reserve – renew play space	$234,753	$0	$120,000	$354,753
Browns Bay Beach Reserve – replace Beach Front Lane boardwalk	$246,967	$0	$190,000	$436,967
Hibiscus and Bays – Renew Park Building 2018/2019+	$190,000	$0	$40,000	$230,000
Maygrove Park – renew play space	$40,941		$20,000	$60,941
Total variations	$1,684,930	$388,000	$370,000	$1,666,930

29. At this point in time, there is $18,000 ABS Renewals Capex of additional savings to be reallocated to other projects as required.

Table 3: Community Facilities work programme LDI Capex 2021-2024 variation required for financial year 2022/2023:

Project	Approved budget	Saving	Increase	Revised budget
Hatfields Beach – install bollards	$30,000	$0	$7,000	$37,000
Total variations	$30,000	$0	$7,000	$37,000

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. The COVID-19 pandemic could have a further negative impact on the delivery of the work programme if the COVID-19 alert level changes.

31. If the proposed variations to the Community Facilities work programme are not approved, there is a risk that the projects identified may not be delivered within financial year 2021/2022.

32. If assets are not renewed in a timely way, they may deteriorate further and need to be closed or removed. Staff will continue to monitor the condition of the assets and consider action to be taken in the future.

Ngā koringa ā-muri

Next steps

33. Subject to local board’s decision, the Hibiscus and Bays Local Board 2021-2024 Customer and Community Services – Community Facilities work programme will be amended to reflect the decision.

34. Progress and updates on the work programme will be reported to the local board as part of the quarterly reports to the local board. 

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Proposed amendment to the Hibiscus-Bays Local Board 2021-2024 Community Facilities Work Programme	15

Ngā kaihaina

Signatories

Authors

Kris Bird - Manager Sports Parks Design & Programme

Authorisers

Taryn Crewe - General Manager Community Facilities

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

21 October 2021

Auckland Transport Update to the Hibiscus and Bays Local Board October 2021

File No.: CP2021/15430

Te take mō te pūrongo

Purpose of the report

1. To provide an update on Auckland Transport activities in the Hibiscus and Bays Local Board area.

Whakarāpopototanga matua

Executive summary

2. This report updates the Local Board on transport related activities within the Local Board area and covers:

· a summary of Auckland Transport projects and operations in the local board area.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) receive the Auckland Transport update October 2021.

Horopaki

Context

3. Auckland Transport (AT) is responsible for all of Auckland’s transport services, excluding state highways.

4. This report updates the local board on Auckland Transport projects and operations in the Hibiscus and Bays Local Board area

Tātaritanga me ngā tohutohu

Analysis and advice

Auckland Transport projects and operations in the local board area

5. All of Auckland Transport (AT) projects were postponed or put on hold with the announcement by the Government on 17 August that put the entire country into Covid level 4 lockdown. This required staff and contractors to stay at home.

6. Covid level 3 was then implemented in the Auckland region on 21 September, however this level still included severe restrictions in place which has still impacted on the ability to deliver projects as only essential and safety work is being carried out as necessary.

7. It is unlikely that AT will get back to full delivery on various projects until the region has dropped to Covid level 2.

8. AT is intending to provide all Local Boards with an update on our Forward Works programme before the end of the year.

9. Please note that all timings are indicative and are subject to change and may be affected by the Covid lockdown.

10. The table below has a general summary of projects and activities of interest to the local board with their current status. Please note that all timings are indicative and are subject to change:

Item	Update
Glenvar Road / East Coast Road Corridor Improvements	Following the completion of the Single Stage Business Case (SSBC) and subsequent approval by the AT Board, work has commenced to procure Professional Services to carry out the detailed design of the proposed improvements as per the SSBC recommendation. The Advance Notice to market was released on 28^th September 2021. The Request for Proposal (RFP) will be released on the second week of October.
Hibiscus Coast Highway - Hatfields Bridge to Waiwera Road (Road Safety)	Project currently in investigation stage and is planned for delivery in Financial Year 2023/24.
Medallion Drive Link (Major Projects)	Contractor re-established on site on 22 September 2021, under an approved Level 3 management plan. This will affect the programme by one month. Site clearance work continues on the westbound side of Oteha Valley Road and 75 per cent of stormwater drainage has been completed. Kerb preparation underway on the westbound side of Oteha Valley Road.
East Coast Road and Wilks Road intersection (Road Safety)	Ongoing discussions with property owner regarding a driveway on East Coast Road. Process has been delayed by Covid alert levels as on-site meetings were not permitted.
Whangaparaoa Rd/Karepiro Rd intersection improvements (Network Operations)	Currently in Scheme Design, the plan is to start construction next financial year 2022/23.
Whangaparaoa Rd / Main St intersection improvements (Network Operations)	Construction expected to commence Sunday 17 October.
301 Beach Road, Campbells Bay - Pedestrian Improvements	Project is in detailed design.
Anzac Road, Browns Bay – Pedestrian Improvements	Project is in detailed design.
Beach Road and Bute Road, Browns Bay – Roundabout upgrade	Project is currently in detailed design stage. Planned start date for this activity is late January/early February 2022.
Hibiscus Coast Highway – Footpath Project between Noel Avenue and Puriri Avenue	Programmed for delivery next Financial Year. However, if extra funding is approved this Financial Year team will deliver before June 2022.
Hibiscus Coast Highway – Footpath Project between Silverdale Street and Millwater Parkway/Hibiscus Coast Highway Intersection	This project will not progress further within the New Footpaths Programme due to significant increases in project costs and extensive constructability issues that arose through the design process.
Long Street, Torbay – Broken Yellow Lines	These have now been installed.
Orewa Town Centre Safety Improvements	Construction is underway. Works completed so far: · Asphalt speed humps and side islands on Moenui Avenue, Tamariki Avenue and Moana Avenue. · 3 raised pedestrian crossings on Florence, Moana and Tamariki Avenue. Works in construction: An asphalt speed hump on Tamariki Ave and side islands on Moana Avenue and Hibiscus Coast Highway are being constructed this week.
Laurence Street, Manly – Bus stop upgrades	Line marking booked for 11 November. Construction is almost 50 percent complete.
Ladies Mile, Manly – Bus stop upgrades	Line marking and civil work booked for 9 November. Construction is almost three-quarters complete.
Whangaparaoa Road/Gulf Harbour Drive, Hobbs Bay – Bus stop upgrades	Whangaparaoa Road line marking booked for 25 October and 1 November. Construction just over 50 percent complete. Gulf Harbour Drive line marking booked for 10 November.
Hibiscus Coast Hwy, Hatfield Beach – upgrade stop and turning circle changes	With Design and Standards team for review. Design is just over 50 percent complete.
Beach Road, Murrays Bay – upgrade bus stop and pedestrian crossing	Significant costs associated with this project, including bus stop relocation and crossing. This will require steer from local board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11. Auckland Transport engages closely with council on developing strategy, actions, and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan, and council’s priorities.

12. Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13. The impact of information (or decisions) in this report is confined to Auckland Transport and does not impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14. Auckland Transport regularly corresponds with the local board on matters of interest in their area. This is for the local boards information and to provide an opportunity for the local board to provide feedback.

15. Workshops were held with the Board on:

· 12 November 2020 to discuss Curley Avenue Connection & Silverdale Street signalisation

· 26 November 2020 to provide an update on AT Bus Services in the local board area.

Tauākī whakaaweawe Māori

Māori impact statement

16. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

17. There are no financial implications in receiving this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18. The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for all their projects.

Ngā koringa ā-muri

Next steps

19. Auckland Transport will provide another update report to the local board next month.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Emma Petrenas, Elected Member Relationship Manager – North

Authorisers

Paul Thompson, Head of Community Engagement – North

Louise Mason - GM Local Board Services

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

21 October 2021

Millwater and Silverdale community provision investigation

File No.: CP2021/15299

Te take mō te pūrongo

Purpose of the report

1. To consider the findings of the community provision investigation for Millwater and Silverdale.

Whakarāpopototanga matua

Executive summary

2. Action 52 of the Community Facilities Network Plan Action Plan directed staff to investigate community provision in Millwater and Silverdale. The purpose is to identify current or future gaps in services or facilities against the guidelines in the Community Facilities Network Plan.

3. The key findings of the investigation are:

· projected population growth across the study area will place pressure on existing facilities

· existing provision is sufficient to support current and future demand for library, arts, community or venues for hire services in Millwater and Silverdale

· condition issues at Ōrewa Library need addressing to maintain library service provision

· existing provision is sufficient to support current and future demand for leisure and aquatic services in Millwater and Silverdale.

4. The recommended key moves to address the findings are to:

· investigate opportunities to increase community access to schools and privately-owned pools and courts within the next five years

· prioritise investment to address condition issues at Ōrewa Library to ensure it remains fit for purpose and future proof.

5. There is a risk that the rate of growth will differ from projections. There are opportunities in later years to reassess provision and mitigate the impacts of unforeseen growth. It is recommended that a needs investigation be carried out when the population in the study area reaches 30,000.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) receive the report

b) endorse the findings of the Auckland Council’s Millwater and Silverdale community provision investigation 2021 as follows:

Library, arts, and community services

i) residents within Millwater and Silverdale have access to community, library, arts and venues for hire services

ii) there are no anticipated gaps in the current provision of community, library, arts or venues for hire services within Millwater and Silverdale

iii) there are condition issues at Ōrewa Library, and without intervention the library may close, creating a gap in the network

Aquatic provision

i) residents within Millwater and Silverdale have access to aquatic services as the study area is within the catchment of several council and privately-owned aquatic facilities

ii) there are no anticipated gaps in provision for aquatic services within the Millwater and Silverdale area

iii) the Rodney sub-study area is currently rural and there are no provision guidelines for aquatic services in rural areas

Recreation and leisure

iv) residents within Millwater and Silverdale have access to recreation and leisure services as the study area is within the catchment of at least one leisure facility

v) several schools in the Millwater and Silverdale catchments provide community access to indoor and outdoor courts

vi) there are no anticipated gaps in provision for recreation and leisure services within the Millwater and Silverdale area and further community access may be negotiated in the future

b) support the following key moves:

i) investigate opportunities for increase community access to schools and privately-owned pools and courts within the next five years

ii) staff report back to the local board on options and a recommended approach to address condition issues at Ōrewa Library to ensure it remains fit for purpose and future proof.

c) support including the following action in the Communities Facilities Network Plan Action Plan: “investigate community needs in Millwater and Silverdale as well as the Rodney sub-catchment when the population reaches 30,000”.

Horopaki

Context

Background to the investigation into community provision

6. Community services, whether provided by Auckland Council or a third party, are an important part of delivering the outcomes in the Auckland Plan 2050, notably Outcome 1: Belonging and participating. The Community Facilities Network Plan guides council’s investment in the provision of community services.

7. The community provision investigation for Millwater and Silverdale responds to the following action in the Community Facilities Network Plan Action Plan:

Action 52: Investigate community needs in Millwater and Silverdale, building on the findings and outcomes of previous research in the area.

8. The purpose of the investigation is to determine present or future gaps in community services in Millwater and Silverdale.

The Millwater and Silverdale study area and its sub-catchment

9. The Millwater and Silverdale study area is approximately 8.2km² and represents 0.75 per cent of Auckland’s geographic area. It comprises the suburbs of Millwater North, Millwater South, Silverdale central and Kingsway (shown in red in Figure 1).

10. The rural area directly to the west of the study area is projected to experience significant growth and development over time. This growth is likely to influence the service provision requirements in Millwater and Silverdale. As such, an additional statistical area (shown in blue in Figure 1) has been included for analysis as a sub-catchment study area. It is referred to as the Rodney sub-catchment. Note that growth is only anticipated to occur in the eastern corner of the blue area, with the rest remaining mostly rural.

Figure 1: Millwater and Silverdale and the Rodney sub-catchment study areas

Note: Millwater and Silverdale study area shown in red, Rodney sub-catchment shown in blue

Methodology for investigation

11. To complete the investigation, staff conducted the following four streams of research:

· Community profile - provides an overview of the current state and likely future state of the study area using census data, growth data and other primary research.

· Social research summary - summarises the findings from recent social research, surveys community engagement to show how residents perceive and feel about their environment and their concerns and aspirations for Millwater and Silverdale.

· Community facility stocktake - identifies the network of existing facilities (council and non-council) in the study area and analyses available data on the current state including what is on offer, how it is being used, who is using it, and its condition.

· Gap analysis – analyses evidence from the community profile, social research and community facilities stock take. It assesses if current provision is sufficient to support demand and how it aligns with provision guidelines and desired national, regional and local outcomes. It determines if demand for services and facilities is likely to exceed supply and where and when this might occur.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The high-level findings of the community needs investigation are provided below.

The population is young and diverse

13. A total of 19,750 people reside in Millwater and Silverdale and the Rodney sub-catchment (based on the 2018 Census), representing 1.2 per cent of Auckland’s total population. The characteristics of the population are summarised in Figure 2.

Figure 2: Characteristics of the population

The resident population base is relatively young. Most residents fall between the ages of 0-24 years and 25-44 years.

Most residents are in families and have young children.

There is an even split between the number of residents born in New Zealand and those born overseas.

Most residents identify as New Zealand European and Asian.

The percentage of Asian residents within Millwater and Silverdale is growing.

The median personal income for both study areas is higher than the Auckland average.

For both study areas, approximately half of all residents are employed.

58% of residents in Millwater and Silverdale are in privately owned houses.

Private vehicles are the dominant mode of transport within both study areas.

The population is growing as the area is being developed

14. Over the next thirty years, the study areas are projected to grow, as shown in Figure 3, to:

· 29,532 people by 2031 (or 1.5 per cent of Auckland population)

· 44,922 people by 2051 (or 1.9 per cent of Auckland population).

Figure 3: Projected population growth in the study areas

Source: Auckland Council’s population model i.11

Urbanisation of rural areas will result in changing needs for community services

15. Population growth in the study area is anticipated to occur in Silverdale and Millwater and the emerging suburb of Milldale (marked by the red circle in Figure 4). Parts of the Rodney sub-catchment is planned to become urbanised. The suburb of Milldale to the west of Millwater and Silverdale is zoned ‘future urban’ (yellow shading in Figure 4).

16. Urbanisation is anticipated to bring newly developed neighbourhoods, good quality housing, as well as improved transport links and employment opportunities. The population is likely to have a high number of young families, working households, with increased ethnic diversity, particularly with an increase of those who identify as Asian.

17. This significant growth and changing demographics over the next 30 years will drive demand for new services and creates opportunity to better target services to increase participation in low user groups.

Figure 4: Planning zones for the study areas

Source: Auckland Council Geospatial services, 2021.

Social research provides insights as to behaviours and aspirations

18. Recent relevant social research, surveys and engagement results provide useful insights as to the behaviours and aspirations of the Millwater and Silverdale community.

19. Key sources used include:

· Quality of Life Survey, 2018, The Quality of Life Project

· Sport and Recreation in the Lives of Young Aucklanders, 2011, Sport New Zealand

· The New Zealand Participation Survey 2017, Active NZ, Sport New Zealand

· Community engagement report for Silverdale 2020, Serious Play Works

· Hibiscus Coast Needs Assessment 2015, Point Research.

20. The key findings of this social research are outlined in Figures 5 and 6.

Figure 5: Community aspirations

Gap between valued ‘sense of community and felt ‘sense of community’

Some residents experience isolation and disconnection

Desire to build community cohesion

Good quality housing and schools in Millwater and Silverdale

Clubs and societies are important for community cohesion

Perceived high quality of life

Figure 6: Community behaviour

Residents engage in physical activity at a comparable rate to the Auckland average

Swimming, netball and basketball are popular among younger residents

Those who identify as Asian are more likely to participate in indoor sports

Residents referenced the lack of indoor sports

Residents would like more opportunities to gather informally

Popular forms of exercise include walking, individual workouts and playing games

There is a desire for social/meeting spaces

21. The social research concluded that the community feels that there is:

· A need for strengthening the sense of community - Residents reported feelings of isolation and loneliness and expressed a desire for more community services and spaces in Millwater and Silverdale where people can gather and connect.

· A lack of community infrastructure - Residents raised concern over the current lack of community facilities in Millwater and Silverdale, particularly leisure and recreation facilities.

Existing community facilities

22. Communities within Millwater and Silverdale and the Rodney sub-catchment can access community services through existing community facilities in the study areas as well as those in adjacent areas.

23. The community facilities within Millwater and Silverdale are listed in Table 1 and community facilities within the Rodney sub-catchment in Table 2. The Rodney sub-catchment is rural at present, hence the limited number of facilities within the area.

Table 1: Community facilities within Millwater and Silverdale

Community facilities owned by Auckland Council

Community facilities owned by private providers

· Stoney Homestead Community Hub

· Silverdale Hall

In partnership with Auckland Council:

· Te Herenga Waka o Ōrewa Marae

· One privately provided aquatic facility (Northern Arena Silverdale)

· Six privately-owned venues for hire:

o Silverdale Rotary Hall

o Saint John’s Hall

o Millwater Bistro and Bar

o Northridge Country Lodge

o Rotary House

o Silverdale Rugby Club

Table 2: Community facilities within the Rodney sub-catchment

Community facilities owned by Auckland Council	Community facilities owned by private providers
· Wainui Hall	There are no privately provided facilities

Gap analysis

24. The Community Facilities Network Plan details provision guidelines as well as provision approach for different types of spaces required in community facilities. They are summarised in Table 3.

Table 3: Provision guidelines to support gaps identification

Local arts and culture space	Based on evidence of sustainable community demand
Local community centres	Within 15-minute walk from local or town centres or within 30-minute drive of rural and coastal centres Target population threshold 5,000 to 10,000
Venues for hire	Within 15-minute walk from local or town centres or within 30-minute drive of rural and coastal centres
Libraries space	Capacity testing based on 41m²/1,000 population within a maximum distance of 30-minute travel
Local pools and leisure space	In areas outside catchments of existing facilities (i.e., 10 kilometres), recognising other providers Target population thresholds: for pools 35,000 to 50,000 – for leisure 18,000 to 40,000

25. Service provision was analysed against the provision guidelines in the Community Facilities Network Plan, a review of existing facilities, population projections, social research and community profiling to assess likely future demand and gaps over time.

26. Table 4 summarises the key conclusions from the gap analysis.

Table 4: Key conclusions

Demand and provision

Likely future provision requirements

Library, community, and arts services

· Millwater and Silverdale residents expressed a desire for social/meeting spaces.

· There are several community facilities and venues for hire in the study areas.

· The existing facilities in and around Millwater and Silverdale are fit for purpose, providing spaces and services that cater for a range of community activities. However, there are condition issues at the Ōrewa library that needs attention.

· Residents within Millwater and Silverdale have sufficient access to community, library, arts and venues for hire services. Digital access to library services is growing.

· There are currently no gaps in provision.

· There is capacity in existing facilities to support growth.

· The Ōrewa library should have the capacity to meet future demand, pending condition issues are attended to.

Leisure and recreation services

· Residents raised concern over the current lack of community facilities in Millwater and Silverdale, particularly leisure and recreation facilities.

· Millwater and Silverdale residents have access to at least one leisure facility within 10 kilometres.

· There are four schools with indoor and outdoor courts in proximity to Millwater and Silverdale. They provide a total of 44 indoor courts. The community has access to these courts at varying levels.

· There is no current requirement for additional indoor recreation space, given the National Strategy ratio for indoor courts (1:9000 people).

· There is an opportunity to increase community access to school courts.

Aquatic services

· Millwater and Silverdale residents have access to Stanmore Bay Leisure and Aquatic Centre, and to Northern Arena facility within ten kilometres.

· Residents also travel to facilities in other catchments to access services.

· There is no requirement for additional aquatic services at present.

· Auckland Council is currently reviewing provision guidelines for aquatic services. This work will provide further clarity as to network requirements.

Recommended key moves

27. Based on the gap analysis, the investigation concludes that current provision is sufficient to support immediate and future demand.

28. Staff recommend the following key moves:

· investigate opportunities for increase community access to schools and privately-owned pools and courts within the next five years

· prioritise investment to address condition issues at Ōrewa Library to ensure it remains fit for purpose and future proof.

29. Staff also recommend investigating community needs again when the population within the study areas reaches 30,000. Auckland Council’s latest population projections estimate that this threshold will be reached by 2031. However, growth may be occurring faster than anticipated, notably driven by private plan changes. Staff proposes to closely monitor population growth.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30. The recommendations and key moves focus on leveraging existing facility and service provision by schools and private providers and improving existing facilities. This ensures a sustainable approach to the provision of community services.

31. Auckland Council’s investment in walking and cycling infrastructure as well as in public transport foster opportunities to reduce reliance on private vehicle travel to access community services and facilities.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32. The community provision investigation has been developed in consultation with relevant council departments including Regional Service Planning, Investment and Partnerships, Park Sport and Recreation, Community Facilities and Local Board Services. Their views are reflected in the findings and conclusions of the investigation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. Two workshop sessions were held with the Hibiscus and Bays Local Board.

34. In September 2021, staff presented the draft findings of the investigation. Feedback from the local board focussed on:

· prioritising access to community services via public transport

· investigating community service provision within Milldale to reduce Milldale residents’ reliance on community services in Millwater and Silverdale

· concern whether schools would be willing to provide wider community access to their court and aquatic facilities

· investigating funding options for a new recreation facility at Metro Park East to replace the old Silverdale Bowls Club.

35. The investigation considers the local board’s feedback. Note that this investigation did not conclude to a current or future gap in recreation services. Hence the investigation of a new recreation facility is not a recommended key move.

36. Local views, behaviours and preferences were considered in the development of this investigation. Local communities benefit from accessing community services.

37. Improved community access to court and leisure services provided by schools and private providers would benefit the community.

Tauākī whakaaweawe Māori

Māori impact statement

38. Māori identity and well-being is a key outcome in the Auckland Plan 2050.

39. Approximately 5.4 per cent of the Millwater and Silverdale resident population identify as Māori. The social research used to inform this investigation gathered views from a variety of residents in the study areas, including Māori.

40. The provision of community facilities and services in Millwater and Silverdale enable opportunities for residents who identify as Māori to participate in community and sport and recreation activities. This provision contributes towards Focus Area 1 of Auckland Plan: “Māori identity and well-being” - Meet the needs and support the aspirations of tamariki and their whanau.

Ngā ritenga ā-pūtea

Financial implications

41. There are no direct financial implications associated with this report.

42. The findings and recommendations of this investigation do not impact on existing and planned projects in the local board area.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43. The demographic and growth projections may change. Staff will update the projections of this investigation when new growth modelling is produced, and new census information becomes available.

Ngā koringa ā-muri

Next steps

44. The report will be considered by the Parks, Arts, Community and Events Committee for decision. The report will include the local board’s resolutions.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Millwater and Silverdale community provision summary findings (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Holly Meese - Senior Parks Project Specialist

Authorisers

Carole Canler - Senior Policy Manager

Kataraina Maki - General Manager - Community and Social Policy

Lesley Jenkins - Local Area Manager

Mace Ward - General Manager Parks, Sports and Recreation

Hibiscus and Bays Local Board

21 October 2021

Approval for a new private road name at 8-10 Jack Hawken Lane, Silverdale

File No.: CP2021/14531

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Hibiscus and Bays Local Board to name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 8-10 Jack Hawken Lane, Silverdale.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The Guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3. The applicant, Ming Gao of Hawken Lane Development LP has proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the Guidelines.

5. The proposed names for the new private road at 8-10 Jack Hawken Lane are:

· Kokonga Lane (applicant’s preference)

· Ākonga Lane (alternative)

· Tikanga Lane (alternative)

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approves the name ‘Kokonga’ Lane for the new private road created by way of subdivision at 8-10 Jack Hawken Lane, Silverdale, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60313013 and SUB60313017).

Horopaki

Context

6. Resource consent reference BUN60313013 (subdivision reference number SUB60313017) was issued in June 2018 for the construction of eight new residential freehold units and one commonly owned access lot (COAL).

7. Site and location plans of the development can be found in Attachment A to the agenda report.

8. In accordance with the Standards, any public road or any private way, commonly owned access lots (COAL), and right of way, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

9. In this instance the COAL requires a name because it serves more than five lots. This can be seen in Attachment A to the agenda report, where the COAL is highlighted in yellow.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval

11. The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. Theme: The applicant’s proposed names and their respective meanings are as follows;

Proposed name	Meaning (as described by applicant)
Kokonga Lane (applicant’s preference)	Te Reo Māori word meaning: (noun) corner The development is located on the corner between Jack Hawken Lane and Johns Creek Crescent.
Ākonga Lane (alternative)	Te Reo Māori word meaning: (noun) student, pupil In reference to Ahorangi Road nearby, Ahorangi means professor.
Tikanga Lane (alternative)	Te Reo Māori word meaning: (noun) custom, habit, manner (Note this name is not supported by Ngāi Tai Ki Tāmaki.)

13. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15. Road Type: ‘Lane’ is an acceptable road type for the new private road, suiting the form and layout of the COAL.

16. Consultation: Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the council group. The views of Council Controlled Organisations (CCO) were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21. On 30^th August 2021, mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Ngāi Tai Ki Tāmaki (Ngāi Tai ki Tāmaki Tribal Trust)

· Ngāti Manuhiri (Ngati Manuhiri Settlement Trust)

· Ngāti Maru (Ngāti Maru Rūnanga Trust)

· Ngāti Pāoa (Ngāti Paoa Iwi Trust)

· Ngāti Pāoa (Ngāti Paoa Trust Board)

· Ngāti Te Ata (Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua)

· Ngāti Wai (Ngāti Wai Trust Board)

· Ngāti Whanaunga (Ngāti Whanaunga Incorporated)

· Ngāti Whātua o Kaipara (Ngā Maunga Whakahii o Kaipara Development Trust)

· Ngāti Whātua Ōrākei (Ngāti Whātua Ōrākei Trust)

· Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority)

· Te Kawerau ā Maki (Te Kawerau Iwi Settlement Trust)

· Te Patukirikiri (Te Patukirikiri Incorporated)

· Te Rūnanga o Ngāti Whātua (Te Rūnanga o Ngāti Whātua)

22. By the close of the consultation period, responses, comments, and feedback were received from Ngāi Tai Ki Tāmaki expressing concerns for the use of the word ‘Tikanga’, and thus do not support this proposed name. Ngāi Tai Ki Tāmaki deferred to Ngāti Manuhiri for further comment or to provide alternative names should they wish. No response from Ngāti Manuhiri was received.

23. No further responses, comments or feedback were received.

24. This site is not listed as a site of significance to mana whenua and the applicant has signaled a desire to proceed to a decision on the basis of the names supplied.

Ngā ritenga ā-pūtea

Financial implications

25. The road naming process does not raise any financial implications for the council.

26. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

28. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - Site & Location Plans	39

Ngā kaihaina

Signatories

Author

Andrea Muhme - Subdivison Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

21 October 2021

Hibiscus and Bays Local Grants Round One 2021/2022 grant allocations

File No.: CP2021/12858

Te take mō te pūrongo

Purpose of the report

1. To provide the Hibiscus and Bays Local Board with information on applications in Local Grants Round One 2021/2022 to enable a decision to fund, part fund or decline each application.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Hibiscus and Bays Local Grants Round One 2021/2022 (refer Attachment A) and Multiboard Grants Round One (Refer Attachment B to the agenda report).

3. The Hibiscus and Bays Local Board adopted the Hibiscus and Bays Local Board Grants Programme 2021/2022 on 20 May 2021 (Attachment C to the agenda report). The document sets application guidelines for contestable grants.

4. The local board has set a total community grants budget of $393,666 for the 2021/2022 financial year (HB/2021/64) with $150,000 of this set for the Facilities grants.

5. Sixty-five applications were received for the Local Grants Round One 2021/2022, including eleven Multiboard applications, requesting a total of $464,613.28.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) agree to fund, part-fund, or decline each application in Hibiscus and Bays Local Grants Round One 2021/2022, listed in Table One:

Table One: Hibiscus and Bays Local Grants Round One 2021/2022 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2206-101	Northern School of Performing Arts	Arts and culture	Towards venue and equipment hire for two theatre productions, "Aladdin Kids" and "Frozen Junior" in April 2022	$10,000.00	Eligible
LG2206-131	Centrestage Theatre Company (Orewa)	Arts and culture	Towards the purchase of stage lighting for Centrestage Theatre	$9,096.00	Eligible
LG2206-135	New Zealand Guitar Ensemble Charitable Trust	Arts and culture	Towards venue hire at YMCA Shakespeare Lodge for the New Zealand Guitar Ensemble youth camp in January 2022	$2,000.00	Eligible
LG2206-148	Lisa Milich Allport	Arts and culture	Towards art materials, storage boxes, a buggy, refreshments, and facilitator costs to run community art classes between November 2021 and November 2022	$1,541.00	Ineligible
LG2206-158	Panacea Arts Charitable Trust	Arts and culture	Towards the facilitator fee, administration costs and venue hire to run a weekly therapeutic art class over eleven months	$5,830.00	Eligible
LG2206-103	Agora Connections Trust-Whangaparaoa Toy Library	Community	Towards a part-time toy librarian's wages between November 2021 and November 2022	$12,000.00	Eligible
LG2206-105	North Shore Community Toy Library Incorporated	Community	Towards the purchase of playground equipment, toys, and reusable tableware	$4,563.00	Eligible
LG2206-106	Mairangi Bay Business Association	Community	Towards the delivery of Christmas Carnival, Mid-Winter Swim, and Moments of Mairangi Bay between November 2021 and June 2022	$10,000.00	Eligible
LG2206-108	Rotary Club of Orewa-Millwater	Community	Towards the overall costs to host the “Greek Extravaganza 2021” fundraiser event, including venue hire, lighting and sound, catering and equipment, cleaning fee, and dance studio hire	$3,500.00	Eligible
LG2206-109	Awatuna Sea Scouts Group under the umbrella of "The Scout Association of New Zealand"	Community	Towards the purchase of boat trailers for Awatuna Sea Scouts	$2,399.87	Eligible
LG2206-111	Weiti Bay Residents Association	Community	Towards installation and maintenance costs for the security cameras on Ara Weiti Road and in the public car park over 18 months	$10,000.00	Eligible
LG2206-113	Whangaparaoa Playcentre	Community	Towards the purchase of sunshades for the Whangaparaoa Playcentre	$10,000.00	Eligible
LG2206-117	Long Bay Baptist Church	Community	Towards the 2022 Whare Rangatahi Youth-Work at Long Bay College programme	$10,000.00	Eligible
LG2206-119	Youthline Auckland Charitable Trust	Community	Towards costs for clinical supervision and volunteer training between November 2021 and June 2022	$7,500.00	Eligible
LG2206-120	Taiaotea Air Scout Group '"under the umbrella of The Scout Association of New Zealand"	Community	Towards the replacement of an electrical switchboard, an oven, and hot water boiler at Taiaotea Air Scouts	$4,312.00	Eligible
LG2206-121	The Mums Clique Charitable Trust	Community	Towards the associated costs to lease a warehouse for equipment storage between November 2021 and October 2022	$10,000.00	Eligible
LG2206-122	Age Concern Rodney Incorporated	Community	Towards the venue hire, sound and lighting, advertising, and refreshments to deliver an annual Christmas concert for the elderly	$3,149.00	Eligible
LG2206-123	Red Beach Surf Lifesaving Club	Community	Towards swimming caps and rescue tubes for the Red Beach Surf Lifesaving Club	$7,450.00	Eligible
LG2206-124	Hibiscus Coast Elderly Peoples Lunch Club	Community	Towards the food and beverage purchase for a Christmas luncheon	$500.00	Eligible
LG2206-127	Torbay Business Association	Community	Towards associated costs to deliver six events over eleven months	$10,000.00	Eligible
LG2206-128	Whangaparaoa Community Patrol Charitable Trust	Community	Towards the purchase of navigation system, uniforms, and safety equipment for the community patrol	$4,000.00	Eligible
LG2206-132	Citizens Advice Bureau Hibiscus Coast	Community	Towards the purchase of a defibrillator for the Citizens Bureau office of Orewa Community Centre	$2,869.00	Eligible
LG2206-133	Parish of St Mary by the Sea	Community	Towards associated costs to set up a community garden at St Mary by the Sea	$5,531.46	Eligible
LG2206-134	Brake (New Zealand)	Community	Towards the costs to deliver a road traffic victims remembrance event, specifically the costs of marquee hire, staff costs, advertising and refreshments	$2,000.00	Eligible
LG2206-136	The Vine Community Church Charitable Trust	Community	Towards the costs to deliver Christmas and Easter events, including entertainment hire, decorations, advertising, and safety equipment	$8,000.00	Eligible
LG2206-138	Browns Bay Business Association	Community	Towards costs associated with the Summer Fun Weekend, including LED screen, audio, equipment, movie rights, stage, bands and advertising	$10,000.00	Eligible
LG2206-144	Mountains to Sea Conservation Trust - Experiencing Marine Reserves	Community	Towards costs to run kayak and snorkel events between November 2021 and April 2022	$9,999.99	Eligible
LG2206-152	Business Whangaparaoa	Community	Towards the operational costs and associated costs to deliver events for the 2021/2022 financial year	$10,000.00	Eligible
LG2206-153	Families Growth and Thrive Charitable Trust	Community	Towards staff salary and associated costs to deliver "Recycled Coffee Capsule Craft" workshops between November 2021 and November 2022	$10,000.00	Eligible
LG2206-155	Abuse Prevention Services	Community	Towards the staff salary to provide youth counselling services between December 2021 and December 2022	$10,000.00	Eligible
LG2206-156	Bowel Cancer New Zealand Incorporated	Community	Towards the Bowel Cancer New Zealand's manager salary between November 2021 and February 2022	$6,000.00	Eligible
LG2206-161	Elizabeth Little '"under the umbrella of Orewa Baptist Church"	Community	Towards venue hire at Orewa Baptist Church for Orewa Community Choir between November 2021 and November 2022	$2,000.00	Eligible
LG2206-162	Families Growth and Thrive Charitable Trust	Community	Towards staff salary, advertising and venue hire at Anne's hall to run children's flea market	$9,150.00	Eligible
LG2206-164	Coast Community Trust	Community	Towards community worker's salary between November 2021 and January 2022	$4,000.00	Eligible
LG2206-116	Hibiscus Coast Zero Waste	Environment	Towards donation to the community volunteers and the management costs in the 2021/2022 financial year	$6,200.00	Eligible
LG2206-130	2nd Hand Golf Limited	Environment	Towards the associated costs to clean the pond at Whangaparaoa Golf Club	$10,000.00	Eligible
LG2206-137	Recreation Solutions	Environment	Towards the costs of the restoration plan for the “Taiaotea Stream and Coastal Forest Community Restoration” project between December 2021 and August 2022	$10,000.00	Eligible
LG2206-126	Long Bay Residents Association	Events	Towards the costs to run a family Christmas event in Long Bay on 11 December 2021	$5,750.00	Eligible
LG2206-150	Future Whangaparaoa Trust	Events	Towards the overall costs to host a Christmas event, including furniture hire, promotion, entertainment and zero waste management	$9,818.00	Eligible
LG2206-102	Campbells Bay Tennis Club Incorporated	Sport and recreation	Towards the resurfacing of two courts	$10,000.00	Eligible
LG2206-107	The North Harbour B.M.X Association Incorporated	Sport and recreation	Towards the repair costs of the stairs to ramp access	$25,688.00	Eligible
LG2206-112	Special Olympics Hibiscus Coast	Sport and recreation	Towards uniforms and sports equipment for athletes in Special Olympics	$8,074.46	Eligible
LG2206-139	Netball North Harbour	Sport and recreation	Towards the costs to upgrade the lighting at Hibiscus Coast Netball Centre	$10,000.00	Eligible
LG2206-140	Silverdale Tennis Club	Sport and recreation	Towards the coaching fees to subsidise the junior tennis programme between January and April 2022	$8,480.00	Eligible
LG2206-142	East Coast Bays' and Districts Cricket Club	Sport and recreation	Towards the coaching and manager's costs to deliver cricket programmes at their club between November 2021 and March 2022	$10,000.00	Eligible
LG2206-143	Hibiscus Pétanque	Sport and recreation	Contribution towards the bench seating in Pétanque Terrain	$3,870.00	Eligible
LG2206-145	Hibiscus Sea Rescue Trust	Sport and recreation	Contribution towards the internal fit-out of the rescue facility in Gulf Harbour Marina	$10,000.00	Eligible
LG2206-146	Rodney District Sports & Community Association Incorporated	Sport and recreation	Towards Resource Consent fees for the development project at Metropark Multisport Pavilion	$7,521.00	Ineligible
LG2206-149	Mairangi Bay Bowling Club Incorporated	Sport and recreation	Towards the purchase of new furniture for Mairangi Bay Bowling Club	$7,155.00	Eligible
LG2206-151	North Harbour Volleyball Association	Sport and recreation	Towards operational costs to manage their facility along with coaching, referee, director and coordinator fees	$10,000.00	Eligible
LG2206-159	Marist North Harbour Rugby Club	Sport and recreation	Contribution towards the club administrator salary and rugby balls	$7,200.00	Eligible
LG2206-160	Groundplay Productions Limited	Sport and recreation	Towards associated costs to host the "Ultimate Athlete" event in Orewa on 4 December 2021	$10,000.00	Eligible
LG2206-163	Families Growth and Thrive Charitable Trust	Sport and recreation	Towards the delivery of children's indoor volleyball activity, including the costs of gym hire, volleyballs, carts, advertising and staff salary	$8,000.00	Eligible
LG2206-165	Silverdale Squash Club	Sport and recreation	Towards the purchase and installation of the court access control system at Silverdale Squash Club	$10,000.00	Eligible
Total				$415,147.78

b) agree to fund, part-fund or decline each application received in Hibiscus and Bays Multiboard Grants Round One 2021/2022, listed in Table Two:

Table Two: Multiboard Grants Round Two 2021/2022 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB2022-111	Neighbourhood Support North Shore	Community	Towards the manager's salary and operating expenses between June 2021 and June 2022	$5,000.00	Eligible
MB2022-113	Big Buddy Mentoring Trust	Community	Towards the operational costs, including staff wages, communications rent, transport, and equipment between September 2021 and September 2022	$10,000.00	Eligible
MB2022-114	North Shore Centres of Mutual Aid	Community	Towards a proportion of operational costs, excluding wages, for eight centres in the North Shore between January and December 2022	$10,000.00	Eligible
MB2022-121	The Student Volunteer Army Foundation	Community	Towards the provision of school kits and "Student Volunteer Army programme” to primary schools between October 2021 and August 2022	$2,000.00	Eligible
MB2022-125	Mark PInto de Menezes under the umbrella of Matchbox 2000 Productions Limited	Community	Towards the "80s Flashback" tribute event at Murrays Bay Intermediate School Hall on 9 October 2021	$2,000.00	Eligible
MB2022-146	North Shore Womens Centre	Community	Towards North Shore Women’s staff wages from November 2021 to November 2022	$2,286.00	Eligible
MB2022-153	Multiples Auckland Trust	Community	Towards the staff training and equipment for Multiples Auckland from October 2021 to December 2021	$4,524.50	Eligible
MB2022-154	Yes Disability Resource Centre	Community	Towards the delivery of "Future Leaders" workshop for the young people on the North Shore with a disability, held at Shore Junction from November 2021 to September 2022	$2,500.00	Eligible
MB2022-162	Aotearoa Multicultural Families Society Incorporated	Community	Towards the overall costs to deliver a walking programme between October 2021 and May 2022	$2,000.00	Eligible
MB2022-164	Life Education Trust North Shore	Community	Towards the Life Education Trust North Shore “Child healthcare" programme, specifically workbooks, from 1 January to 1 July 2022 at various north shore schools	$1,155.00	Eligible
MB2022-128	Harbour Sport	Sport and recreation	Towards the operational costs to deliver the "Shore to Shore" 2022 event	$8,000.00	Eligible
Total				$49,465.50

Horopaki

Context

6. The Hibiscus and Bays Local Board allocate grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. Auckland Council Community Grant Policy supports each local board to adopt a grant programme.

8. The local board grant programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Hibiscus and Bays Local Board adopted its grant programme for 2021/2022 on 20 May 2021 (see Attachment C to the agenda report). The document sets application guidelines for contestable grant.

10. The community grant programmes have been extensively advertised through the council grant webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grant Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. The Local Board Grant Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

14. The grant programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. Local boards are responsible for the decision-making and allocation of local board community grants. The Hibiscus and Bays Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the Hibiscus and Bays Local Board Community Grant Programme 2021/2022.

16. The local board is requested to note that section 48 of the Community Grant Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

17. A summary of each application received through Hibiscus and Bays Local Grant Round One (Attachment A to the agenda report) and Multiboard Grant Round One 2021/2022 (Attachment B to the agenda report) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

18. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

19. The allocation of grants to community groups is within the adopted Long-term Plan 2021-2031 and local board agreements

20. This report presents applications received in Hibiscus and Bays Local Grants Round One 2021/2022 (refer Attachment A to the agenda report) and Multiboard Grants Round One (Refer Attachment B to the agenda report).

21. The Hibiscus and Bays Local Board adopted the Hibiscus and Bays Local Board Grants Programme 2021/2022 on 20 May 2021 (Attachment C to the agenda report). The document sets application guidelines for contestable grants.

22. The local board has set a total community grants budget of $393,666 for the 2021/2022 financial year (HB/2021/64) with $150,000 of this set for the Facilities grants.

23. Sixty-five applications were received for the Local Grants Round One 2021/2022, including eleven Multiboard applications, requesting a total of $464,613.28.

24. Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. The allocation of grants occurs within the guidelines and criteria of the Community Grant Policy and the local board grant programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

26. Following the Hibiscus and Bays Local Board allocation of funding for Local and Multiboard Grants Rounds One 2021/2022, the grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	2021/2022 Hibiscus and Bays Local Grants Round One Applications Summary (Under Separate Cover)
b	2021/2022 Hibiscus and Bays Multiboard Grants Round One Applications Summary (Under Separate Cover)
c ⇩	2021/2022 Hibiscus and Bays Local Board Grant Programme	57

Ngā kaihaina

Signatories

Authors

Erin Shin - Senior Grants Advisor

James Boyd - Grants Advisor

Authorisers

Rhonwen Heath - Head of Rates Valuations & Data Mgmt

Lesley Jenkins - Local Area Manager

Chairperson	Gary Brown
Deputy Chairperson	Victoria Short
Members	Andy Dunn
	Janet Fitzgerald, JP
	Gary Holmes
	Julia Parfitt, JP
	Alexis Poppelbaum
	Leanne Willis

No.	Title	Page
a ⇩	October 2021 Alexis Poppelbaum	65
b ⇩	October 2021 Andy Dunn	67
c ⇩	October 2021 Gary Brown	69
d ⇩	October 2021 Janet Fitzgerald_DOB	73
e ⇩	October 2021 Janet Fitzgerald_LGNZ	75
f ⇩	October 2021 Victoria Short	77

Author	Gemma Kaldesic - Democracy Advisor
Authorisers	Lesley Jenkins - Local Area Manager