Hibiscus and Bays Local Board
OPEN MINUTES
|
Minutes of a meeting of the Hibiscus and Bays Local Board held via Skype for Business on Thursday 21 October 2021 at 2.00pm.
present
Chairperson |
Gary Brown |
|
Deputy Chairperson |
Victoria Short |
|
Members |
Andy Dunn |
|
|
Janet Fitzgerald, JP |
|
|
Gary Holmes |
From 2.03pm |
|
Julia Parfitt, JP |
|
|
Alexis Poppelbaum |
|
|
Leanne Willis |
|
ALSO PRESENT
Councillor |
John Watson |
|
|
Councillor |
Wayne Walker |
|
|
Hibiscus and Bays Local Board 21 October 2021 |
|
The Chairperson welcomed those in attendance and opened the meeting.
Member A Poppelbaum declared an interest in item 15 – Hibiscus and Bays Local Grants Round One 2021/2022 grant allocations, application number LG2206-105 (North Shore Community Toy Library Incorporated).
Member A Dunn declared an interest in in item 15 – Hibiscus and Bays Local Grants Round One 2021/2022 grant allocations, application number LG2206 -143 (Hibiscus Petanque)
Member V Short declared an interest in item 15 – Hibiscus and Bays Local Grants Round One 2021/2022 grant allocations, application number LG2206 – 164 (Life Education Trust North Shore)
Resolution number HB/2021/121 MOVED by Member J Parfitt, seconded by Member G Holmes: That the Hibiscus and Bays Local Board: a) confirm the ordinary minutes of its meeting held on Thursday 16 September 2021 as a true and correct record. |
There were no leaves of absence.
There were no acknowledgements.
There were no petitions.
8.1 |
Deputation - Councillor John Watson and Councillor Wayne Walker - Governing Body update |
|
Councillor Watson and Councillor Walker were in attendance to provide a verbal update to the local board. |
|
Resolution number HB/2021/122 MOVED by Chairperson G Brown, seconded by Member L Willis: That the Hibiscus and Bays Local Board: a) thank Councillor Watson and Councillor Walker for their verbal update. |
9.1 |
|
|
Resolution number HB/2021/123 MOVED by Member J Parfitt, seconded by Member A Dunn: That the Hibiscus and Bays Local Board: a) thank Mr Sayer for his attendance b)seek a report from staff as to the timeline that will be involved in both seeking a renegotiation of lease and adoption of the draft local parks management plan. |
There was no extraordinary business.
11 |
Amendments to the Hibiscus and Bays Local Board 2021-2024 Customer and Community Services - Community Facilities Work Programme |
|
Kris Bird - Manager Area Operations, was in attendance for this item |
|
Resolution number HB/2021/124 MOVED by Chairperson G Brown, seconded by Member L Willis: That the Hibiscus and Bays Local Board: a) approve the following ABS: Renewals Capex project savings to be reallocated in the Customer and Community Services – Community Facilities work programme 2021-2024: i) ID 30512 Gulf Harbour Marina Hammerhead Reserve – renew carpark lights - revised financial year 2021/2022 project costs $100,000, a saving of $70,000 ii) ID 30225 St Annes Hall – refurbish building - revised financial year 2021/ 2022 and 2022/2023 total project costs $210,000 a saving of $40,000 iii) ID 24311 Te Ara Tahuna Cycleway – renew structures - revised financial year 2021/2022 project costs $208,269, a saving of $142,000 iv) ID 28183 Freyberg Park - replace pedestrian bridge and boardwalk - revised financial year 2021/2022 project costs $66,000 a saving of $16,000 b) approve the deferral of ABS: Renewals Capex funding in financial years 2021/2022 and 2022/2023 to financial year 2024/2025 and reallocate the project funding from financial years 2021/2022 and 2022/2023 to the budget envelope in those years: i) ID 18641 Cranston Street Reserve – renew play space - revised financial year 2021/ 2022 and 2022/2023 total project costs $0, reallocate funding of $120,000 to the budget envelope for other projects in financial years 2021/2022 and 2022/2023 c) approve the reallocation of ABS: Renewals Capex funding within the work programme 2021-2024: i) ID 28178 Browns Bay Reserve – renew play space - revised financial year 2021/2022 project costs $354,753, an increase of $120,000 ii) ID 23659 Browns Bay Beach Reserve – replace Beach Front Lane boardwalk - revised financial year 2021/2022 project costs $436,967, an increase of $190,000 iii) ID 18638 Hibiscus and Bays – Renew Park Building 2018/2019+ - revised financial year 2021/2022 project costs $230,000, an increase of $40,000 iv) ID 24250 Maygrove Park – renew play space - revised financial year 2021/2022 project costs $60,941, an increase of $20,000 d) approve the reallocation of Local Development Initiative (LDI) Capex funding within the work programme 2021-2024: i) ID31018 Hatfields Beach – install bollards - revised financial year 2022/2023 project costs $37,000, an increase of $7,000. |
12 |
Auckland Transport Update to the Hibiscus and Bays Local Board October 2021 |
|
Resolution number HB/2021/125 MOVED by Member A Poppelbaum, seconded by Member J Parfitt: That the Hibiscus and Bays Local Board: a) receive the Auckland Transport update October 2021. |
13 |
|
|
Holly Meese - Senior Parks Project Specialist, was in attendance for this item |
|
Resolution number HB/2021/126 MOVED by Member J Fitzgerald, seconded by Member J Parfitt: That the Hibiscus and Bays Local Board: a) defer consideration of the Millwater and Silverdale community provision investigation report until: i) the Rodney Local Board has provided their official feedback on the Millwater and Silverdale community provision investigation 2021, preferably following a joint political meeting between Rodney and Hibiscus and Bays Local Boards ii) further data is provided that informs the assumptions behind Millwater and Silverdale community provision investigation 2021 report’s key moves to both the Rodney and Hibiscus and Bays Local Boards iii) the provision of further advice relating to the future implications of endorsing the Millwater and Silverdale community provision investigation 2021 report in light of the proposed Governance Framework Review – local board decision-making and minimum service level funding changes. iv) request that the Millwater and Silverdale community provision investigation 2021 report be provided to the Rodney Local Board and a joint local board workshop with the Hibiscus and Bays Local Board be scheduled to discuss the local board feedback. |
14 |
Approval for a new private road name at 8-10 Jack Hawken Lane, Silverdale |
|
Resolution number HB/2021/127 MOVED by Deputy Chairperson V Short, seconded by Member G Holmes: That the Hibiscus and Bays Local Board: a) approves the name ‘Kokonga’ Lane for the new private road created by way of subdivision at 8-10 Jack Hawken Lane, Silverdale, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60313013 and SUB60313017). |
15 |
Hibiscus and Bays Local Grants Round One 2021/2022 grant allocations |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
James Boyd – Senior Grants Advisor, was in attendance for this item |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
MOVED by Member J Fitzgerald, seconded by Member L Willis: That the Hibiscus and Bays Local Board: a) agree to fund, part-fund, or decline each application in Hibiscus and Bays Local Grants Round One 2021/2022, listed in Table One b) note that this grant round was oversubscribed by almost four times the budget available
Table One: Hibiscus and Bays Local Grants Round One 2021/2022 grant applications
c) agree to fund, part-fund or decline each application received in Hibiscus and Bays Multiboard Grants Round One 2021/2022, listed in Table Two: Table Two: Multiboard Grants Round Two 2021/2022 grant applications
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Resolution number HB/2021/129 MOVED by Member J Parfitt, seconded by Deputy Chairperson V Short: That the Hibiscus and Bays Local Board: d) request consultation take place with the Business Improvement Districts (BIDs) on the issue of events. |
16 |
|
|
Resolution number HB/2021/130 MOVED by Chairperson G Brown, seconded by Member J Parfitt: That the Hibiscus and Bays Local Board: a) receive the reports from Local Board Members G Brown, V Short, A Dunn, A Poppelbaum and J Fitzgerald. |
17 |
|
|
Resolution number HB/2021/131 MOVED by Member J Fitzgerald, seconded by Member G Holmes: That the Hibiscus and Bays Local Board: a) note the governance forward work calendar. |
18 |
|
|
Resolution number HB/2021/132 MOVED by Member G Holmes, seconded by Member L Willis: That the Hibiscus and Bays Local Board: a) note the deputation update from September 2021. |
19 |
|
|
Resolution number HB/2021/133 MOVED by Member J Parfitt, seconded by Member G Holmes: That the Hibiscus and Bays Local Board: a) note the workshop record for 23 September 2021. |
20 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
3.52 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................