Hibiscus and Bays Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Hibiscus and Bays Local Board held via Skype for Business on Thursday 21 October 2021 at 2.00pm.

 

present

 

Chairperson

Gary Brown

 

Deputy Chairperson

Victoria Short

 

Members

Andy Dunn

 

 

Janet Fitzgerald, JP

 

 

Gary Holmes

From 2.03pm

 

Julia Parfitt, JP

 

 

Alexis Poppelbaum

 

 

Leanne Willis

 

 

 

ALSO PRESENT

 

Councillor

John Watson

 

 

Councillor

Wayne Walker

 

 

 


Hibiscus and Bays Local Board

21 October 2021

 

 

 

1          Welcome

 

            The Chairperson welcomed those in attendance and opened the meeting.

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

Member A Poppelbaum declared an interest in item 15 – Hibiscus and Bays Local Grants Round One 2021/2022 grant allocations, application number LG2206-105 (North Shore Community Toy Library Incorporated).

 

Member A Dunn declared an interest in in item 15 – Hibiscus and Bays Local Grants Round One 2021/2022 grant allocations, application number LG2206 -143 (Hibiscus Petanque)

 

Member V Short declared an interest  in item 15 – Hibiscus and Bays Local Grants Round One 2021/2022 grant allocations, application number LG2206 – 164 (Life Education Trust North Shore)

 

 

4          Confirmation of Minutes

 

Resolution number HB/2021/121

MOVED by Member J Parfitt, seconded by Member G Holmes:  

That the Hibiscus and Bays Local Board:

a)           confirm the ordinary minutes of its meeting held on Thursday 16 September 2021 as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

 

 

 

 

 

 

 

 

 

 

8          Deputations

 

8.1

Deputation - Councillor John Watson and Councillor Wayne Walker - Governing Body update

 

Councillor Watson and Councillor Walker were in attendance to provide a verbal update to the local board.

 

Resolution number HB/2021/122

MOVED by Chairperson G Brown, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)     thank Councillor Watson and Councillor Walker for their verbal update.

CARRIED

 

 

9          Public Forum

 

9.1

Public Forum: Whangaparaoa Tennis Club

 

Resolution number HB/2021/123

MOVED by Member J Parfitt, seconded by Member A Dunn:  

That the Hibiscus and Bays Local Board:

a)       thank Mr Sayer for his attendance

b)seek a report from staff as to the timeline that will be involved in both seeking a renegotiation of lease and adoption of the draft local parks management plan.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Amendments to the Hibiscus and Bays Local Board 2021-2024 Customer and Community Services - Community Facilities Work Programme

 

Kris Bird - Manager Area Operations, was in attendance for this item

 

Resolution number HB/2021/124

MOVED by Chairperson G Brown, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)   approve the following ABS: Renewals Capex project savings to be reallocated in the Customer and Community Services – Community Facilities work programme 2021-2024:

i)    ID 30512 Gulf Harbour Marina Hammerhead Reserve – renew carpark    lights - revised financial year 2021/2022 project costs $100,000, a saving of $70,000

ii)   ID 30225 St Annes Hall – refurbish building - revised financial year 2021/   2022 and 2022/2023 total project costs $210,000 a saving of $40,000

iii)  ID 24311 Te Ara Tahuna Cycleway – renew structures - revised financial year 2021/2022 project costs $208,269, a saving of $142,000

iv)  ID 28183 Freyberg Park - replace pedestrian bridge and boardwalk - revised financial year 2021/2022 project costs $66,000 a saving of $16,000

b)   approve the deferral of ABS: Renewals Capex funding in financial years 2021/2022 and 2022/2023 to financial year 2024/2025 and reallocate the project funding from financial years 2021/2022 and 2022/2023 to the budget envelope in those years:

i)    ID 18641 Cranston Street Reserve – renew play space - revised financial year 2021/ 2022 and 2022/2023 total project costs $0, reallocate funding of $120,000 to the budget envelope for other projects in financial years 2021/2022 and 2022/2023

c)   approve the reallocation of ABS: Renewals Capex funding within the work programme 2021-2024:

i)    ID 28178 Browns Bay Reserve – renew play space - revised financial year   2021/2022 project costs $354,753, an increase of $120,000

ii)   ID 23659 Browns Bay Beach Reserve – replace Beach Front Lane boardwalk - revised financial year 2021/2022 project costs $436,967, an increase of $190,000

iii)  ID 18638 Hibiscus and Bays – Renew Park Building 2018/2019+ - revised financial year 2021/2022 project costs $230,000, an increase of $40,000

iv)  ID 24250 Maygrove Park – renew play space - revised financial year 2021/2022 project costs $60,941, an increase of $20,000

d)   approve the reallocation of Local Development Initiative (LDI) Capex funding within the work programme 2021-2024:

i)    ID31018 Hatfields Beach – install bollards - revised financial year 2022/2023 project costs $37,000, an increase of $7,000.

CARRIED

 

 

12

Auckland Transport Update to the Hibiscus and Bays Local Board October 2021

 

Resolution number HB/2021/125

MOVED by Member A Poppelbaum, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      receive the Auckland Transport update October 2021.

CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

13

Millwater and Silverdale community provision investigation

 

Holly Meese - Senior Parks Project Specialist, was in attendance for this item

 

Resolution number HB/2021/126

MOVED by Member J Fitzgerald, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)   defer consideration of the Millwater and Silverdale community provision investigation report until:

i)       the Rodney Local Board has provided their official feedback on the Millwater and Silverdale community provision investigation 2021, preferably following a joint political meeting between Rodney and Hibiscus and Bays Local Boards

ii)      further data is provided that informs the assumptions behind Millwater and Silverdale community provision investigation 2021 report’s key moves to both the Rodney and Hibiscus and Bays Local Boards

iii)     the provision of further advice relating to the future implications of endorsing the Millwater and Silverdale community provision investigation 2021 report in light of the proposed Governance Framework Review – local board decision-making and minimum service level funding changes.

iv)     request that the Millwater and Silverdale community provision investigation 2021 report be provided to the Rodney Local Board and a joint local board workshop with the Hibiscus and Bays Local Board be scheduled to discuss the local board feedback.

 CARRIED

 

 

14

Approval for a new private road name at 8-10 Jack Hawken Lane, Silverdale

 

Resolution number HB/2021/127

MOVED by Deputy Chairperson V Short, seconded by Member G Holmes:  

That the Hibiscus and Bays Local Board:

a)      approves the name ‘Kokonga’ Lane for the new private road created by way of subdivision at 8-10 Jack Hawken Lane, Silverdale, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60313013 and SUB60313017).

CARRIED

 

 

15

Hibiscus and Bays Local Grants Round One 2021/2022 grant allocations

 

James Boyd – Senior Grants Advisor, was in attendance for this item

 

Resolution number HB/2021/128

MOVED by Member J Fitzgerald, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)       agree to fund, part-fund, or decline each application in Hibiscus and Bays Local Grants Round One 2021/2022, listed in Table One

b)      note that this grant round was oversubscribed by almost four times the budget available

 

Table One: Hibiscus and Bays Local Grants Round One 2021/2022 grant applications

Application ID

Organisation

Requesting funding for

Amount allocated

LG2206-101

Northern School of Performing Arts

Towards venue and equipment hire for two theatre productions, "Aladdin Kids" and "Frozen Junior" in April 2022

$4,000.00

LG2206-131

Centrestage Theatre Company (Orewa)

Towards the purchase of stage lighting for Centrestage Theatre

$5,000.00

LG2206-135

New Zealand Guitar Ensemble Charitable Trust

Towards venue hire at YMCA Shakespeare Lodge for the New Zealand Guitar Ensemble youth camp in January 2022

$1,000.00

 

LG2206-148

Lisa Milich Allport

Towards art materials, storage boxes, a buggy, refreshments, and facilitator costs to run community art classes between November 2021 and November 2022

$0

Decline. Applications from individuals are exclusions

LG2206-158

Panacea Arts Charitable Trust

Towards the facilitator fee, administration costs and venue hire to run a weekly therapeutic art class over eleven months

$3,000.00

LG2206-103

Agora Connections Trust-Whangaparaoa Toy Library

Towards a part-time toy librarian's wages between November 2021 and November 2022

$0

Decline. Wages are a lower priority administrative cost.

Suggest applicant apply to the Facilities Grant to support equipment purchases or similar

LG2206-105

North Shore Community Toy Library Incorporated

Towards the purchase of playground equipment, toys, and reusable tableware

$3,000.00

LG2206-106

Mairangi Bay Business Association

Towards the delivery of Christmas Carnival, Mid-Winter Swim, and Moments of Mairangi Bay between November 2021 and June 2022

$8,000.00

LG2206-108

Rotary Club of Orewa-Millwater

Towards the overall costs to host the “Greek Extravaganza 2021” fundraiser event, including venue hire, lighting and sound, catering and equipment, cleaning fee, and dance studio hire

$0

Decline due to likely COVID related event disruption.

Suggest applicant apply to the next Grant round

LG2206-109

Awatuna Sea Scouts Group

under the umbrella of "The Scout Association of New Zealand"

Towards the purchase of boat trailers for Awatuna Sea Scouts

$2,399.87

LG2206-111

Weiti Bay Residents Association

Towards installation and maintenance costs for the security cameras on Ara Weiti Road and in the public car park over 18 months

$0

Decline. Suggest applicant apply to the Facilities Grant.

Request that any future applications include details of the effectiveness of existing measures

LG2206-113

Whangaparaoa Playcentre

Towards the purchase of sunshades for the Whangaparaoa Playcentre

$1,000.00

LG2206-117

Long Bay Baptist Church

Towards the 2022 Whare Rangatahi Youth-Work at Long Bay College programme

$10,000.00

Note that while wages as an administrative cost are normally a lower priority, this project meets a vital need during the COVID pandemic among young people

LG2206-119

Youthline Auckland Charitable Trust

Towards costs for clinical supervision and volunteer training between November 2021 and June 2022

$3,000.00

 

LG2206-120

Taiaotea Air Scout Group

'"under the umbrella of The Scout Association of New Zealand"

Towards the replacement of an electrical switchboard, an oven, and hot water boiler at Taiaotea Air Scouts

$4,312.00

LG2206-121

The Mums Clique Charitable Trust

Towards the associated costs to lease a warehouse for equipment storage between November 2021 and October 2022

$0

Decline. Activities fall outside of the local board area

LG2206-122

Age Concern Rodney Incorporated

Towards the venue hire, sound and lighting, advertising, and refreshments to deliver an annual Christmas concert for the elderly

$2,000.00

LG2206-123

Red Beach Surf Lifesaving Club

Towards swimming caps and rescue tubes for the Red Beach Surf Lifesaving Club

$6,000.00

LG2206-124

Hibiscus Coast Elderly Peoples Lunch Club

Towards the food and beverage purchase for a Christmas luncheon

$500.00

Note exception has been allowed to this application (being under the minimum) due to the alignment with local board priorities

LG2206-127

Torbay Business Association

Towards associated costs to deliver six events over eleven months

$5,000.00

Note the funding is for business networking event and future development of the BID

LG2206-128

Whangaparaoa Community Patrol Charitable Trust

Towards the purchase of navigation system, uniforms, and safety equipment for the community patrol

$4,000.00

 

LG2206-132

Citizens Advice Bureau Hibiscus Coast

Towards the purchase of a defibrillator for the Citizens Bureau office of Orewa Community Centre

$2,869.00

 

LG2206-133

Parish of St Mary by the Sea

Towards associated costs to set up a community garden at St Mary by the Sea

$2,500.00

LG2206-134

Brake (New Zealand)

Towards the costs to deliver a road traffic victims remembrance event, specifically the costs of marquee hire, staff costs, advertising and refreshments

$700.00

Note exception has been allowed to this application (being under the minimum) due to the alignment with local board priorities

LG2206-136

The Vine Community Church Charitable Trust

Towards the costs to deliver Christmas and Easter events, including entertainment hire, decorations, advertising, and safety equipment

$3,000.00

LG2206-138

Browns Bay Business Association

Towards costs associated with the Summer Fun Weekend, including LED screen, audio, equipment, movie rights, stage, bands and advertising

$10,000.00

Note the condition that this grant does not go toward the movie costs of screening and movie rights

 

 

LG2206-144

Mountains to Sea Conservation Trust - Experiencing Marine Reserves

Towards costs to run kayak and snorkel events between November 2021 and April 2022

$3,000.00

 

LG2206-152

Business Whangaparaoa

Towards the operational costs and associated costs to deliver events for the 2021/2022 financial year

$10,000.00

LG2206-153

Families Growth and Thrive Charitable Trust

Towards staff salary and associated costs to deliver "Recycled Coffee Capsule Craft" workshops between November 2021 and November 2022

$0

Decline. Wages are a lower priority administrative cost

LG2206-155

Abuse Prevention Services

Towards the staff salary to provide youth counselling services between December 2021 and December 2022

$8,000.00

Note while ongoing administrative costs are normally a lower priority, this project meets a vital need during the COVID pandemic

LG2206-156

Bowel Cancer New Zealand Incorporated

Towards the Bowel Cancer New Zealand's manager salary between November 2021 and February 2022

$0

Decline. Wages are a lower priority administrative cost

LG2206-161

Elizabeth Little

'"under the umbrella of Orewa Baptist Church"

Towards venue hire at Orewa Baptist Church for Orewa Community Choir between November 2021 and November 2022

$0

Decline due to oversubscribed round.

Suggest applicant reapply for the next round

LG2206-162

Families Growth and Thrive Charitable Trust

Towards staff salary, advertising and venue hire at Anne's hall to run children's flea market

$0

Decline. Wages are a lower priority administrative cost

LG2206-164

Coast Community Trust

Towards community worker's salary between November 2021 and January 2022

$0

Decline. Wages are a lower priority administrative cost

LG2206-116

Hibiscus Coast Zero Waste

Towards donation to the community volunteers and the management costs in the 2021/2022 financial year

$3,000.00

Note in the event of further COVID disruption to events this grant may need to be returned as savings

LG2206-130

2nd Hand Golf Limited

Towards the associated costs to clean the pond at Whangaparaoa Golf Club

$0

Decline. Suggest applicant connect with Restore Hibiscus and Bays before reapplying

LG2206-137

Recreation Solutions Limited

Towards the costs of the restoration plan for the “Taiaotea Stream and Coastal Forest Community Restoration” project between December 2021 and August 2022

$8,000.00

Suggest applicant connect with Restore Hibiscus and Bays before reapplying

LG2206-126

Long Bay Residents Association

Towards the costs to run a family Christmas event in Long Bay on 11 December 2021

$3,000.00

LG2206-150

Future Whangaparaoa Trust

Towards the overall costs to host a Christmas event, including furniture hire, promotion, entertainment and zero waste management

$3,000.00

LG2206-102

Campbells Bay Tennis Club Incorporated

Towards the resurfacing of two courts

$5,000.00

LG2206-107

The North Harbour B.M.X Association Incorporated

Towards the repair costs of the stairs to ramp access

$0

Decline. Suggest applicant apply to the Facilities Grant

LG2206-112

Special Olympics Hibiscus Coast

Towards uniforms and sports equipment for athletes in Special Olympics

$5,700.00

 

LG2206-139

Netball North Harbour

Towards the costs to upgrade the lighting at Hibiscus Coast Netball Centre

$0

Decline. Suggest applicant apply to the Facilities Grant

LG2206-140

Silverdale Tennis Club

Towards the coaching fees to subsidise the junior tennis programme between January and April 2022

$3,520.00

Note while wages are normally a lower priority, the youth development nature of this project is an exception

LG2206-142

East Coast Bays' and Districts Cricket Club

Towards the coaching and manager's costs to deliver cricket programmes at their club between November 2021 and March 2022

$3,000.00

Note while wages are normally a lower priority, the youth development nature of this project is an exception

LG2206-143

Hibiscus Pétanque

Contribution towards the bench seating in Pétanque Terrain

$2,000.00

Recommend the applicant collaborate with the Men’s Shed in the construction of the seating

LG2206-145

Hibiscus Sea Rescue Trust

Contribution towards the internal fit-out of the rescue facility in Gulf Harbour Marina

$0

Decline due to insufficient information. Suggest that applicant contact Community Facilities department within Auckland Council for advice

LG2206-146

Rodney District Sports & Community Association Incorporated

Towards Resource Consent fees for the development project at Metropark Multisport Pavilion

$0

Ineligible.

Funding prior to a resource consent is an exclusion.

Recommend that the applicant consider applying to the facilities grant in the near future

LG2206-149

Mairangi Bay Bowling Club Incorporated

Towards the purchase of new furniture for Mairangi Bay Bowling Club

$2,000.00

 

LG2206-151

North Harbour Volleyball Association

Towards operational costs to manage their facility along with coaching, referee, director and coordinator fees

$3,000.00

 

LG2206-159

Marist North Harbour Rugby Club

Contribution towards the club administrator salary and rugby balls

$0

Decline. Wages are a lower priority administrative cost

LG2206-160

Groundplay Productions Limited

Towards associated costs to host the "Ultimate Athlete" event in Orewa on 4 December 2021

$0

Decline. Suggest applicant provide alternative dates for the event to cater for the likelihood of COVID disruptions

LG2206-163

Families Growth and Thrive Charitable Trust

Towards the delivery of children's indoor volleyball activity, including the costs of gym hire, volleyballs, carts, advertising and staff salary

$1,000.00

Partial support on condition that this event is held within the local board area at an facility such as the Browns Bay Leisure Centre

LG2206-165

Silverdale Squash Club

Towards the purchase and installation of the court access control system at Silverdale Squash Club

$0

Decline. Suggest applicant apply to the Facilities Grant

Total

 

 

$ 144,500.87

 

c)      agree to fund, part-fund or decline each application received in Hibiscus and Bays Multiboard Grants Round One 2021/2022, listed in Table Two:

Table Two: Multiboard Grants Round Two 2021/2022 grant applications

Application ID

Organisation

Requesting funding for

Amount requested

MB2022-111

Neighbourhood Support North Shore

Towards the manager's salary and operating expenses between June 2021 and June 2022

$0

Decline. Wages are a lower priority administrative cost

MB2022-113

Big Buddy Mentoring Trust

Towards the operational costs, including staff wages, communications rent, transport, and equipment between September 2021 and September 2022

$0

Decline. Insufficient connection to the local board area

MB2022-114

North Shore Centres of Mutual Aid

Towards a proportion of operational costs, excluding wages, for eight centres in the North Shore between January and December 2022

$3,000.00

MB2022-121

The Student Volunteer Army Foundation

Towards the provision of school kits and "Student Volunteer Army programme” to primary schools between October 2021 and August 2022

$0

Decline. Insufficient connection to the local board area

MB2022-125

Mark PInto de Menezes

under the umbrella of Matchbox 2000 Productions Limited

Towards the "80s Flashback" tribute event at Murrays Bay Intermediate School Hall on 9 October 2021

$0

Decline. Oversubscribed grants round and application is of lower priority

MB2022-146

North Shore Womens Centre

Towards North Shore Women’s staff wages from November 2021 to November 2022

$1,000.00

MB2022-153

Multiples Auckland Trust

Towards the staff training and equipment for Multiples Auckland from October 2021 to December 2021

$0

Decline. Lack of financial information provided

MB2022-154

Yes Disability Resource Centre

Towards the delivery of "Future Leaders" workshop for the young people on the North Shore with a disability, held at Shore Junction from November 2021 to September 2022

$1,500.00

MB2022-162

Aotearoa Multicultural Families Society Incorporated

Towards the overall costs to deliver a walking programme between October 2021 and May 2022

$1,000.00

Note funding is conditional upon the walking programmes taking place within the local board area

MB2022-164

Life Education Trust North Shore

Towards the Life Education Trust North Shore “Child healthcare" programme, specifically workbooks, from 1 January to 1 July 2022 at various north shore schools

$1,000.00

MB2022-128

Harbour Sport

Towards the operational costs to deliver the "Shore to Shore" 2022 event

$2,500.00

Total

 

 

$10,000.00

CARRIED

 

 

 

Resolution number HB/2021/129

MOVED by Member J Parfitt, seconded by Deputy Chairperson V Short:  

That the Hibiscus and Bays Local Board:

d)      request consultation take place with the Business Improvement Districts (BIDs) on the issue of events.

CARRIED

 

 

16

Members' Reports

 

Resolution number HB/2021/130

MOVED by Chairperson G Brown, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      receive the reports from Local Board Members G Brown, V Short, A Dunn, A Poppelbaum and J Fitzgerald.

CARRIED

 

 

 

 

 

 

 

 

 

17

Governance forward work calendar

 

Resolution number HB/2021/131

MOVED by Member J Fitzgerald, seconded by Member G Holmes:  

That the Hibiscus and Bays Local Board:

a)      note the governance forward work calendar.

CARRIED

 

 

18

Deputations update

 

Resolution number HB/2021/132

MOVED by Member G Holmes, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      note the deputation update from September 2021.

CARRIED

 

 

19

Hibiscus and Bays Local Board - workshop records

 

Resolution number HB/2021/133

MOVED by Member J Parfitt, seconded by Member G Holmes:  

That the Hibiscus and Bays Local Board:

a)      note the workshop record for 23 September 2021.

CARRIED

 

 

20        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

3.52 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................