Agenda of Howick Local Board - Monday, 18 October 2021

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Howick Local Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 20 September 2021, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Howick Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 The Beautification Trust update to Howick Local Board

Te take mō te pūrongo

Purpose of the report

1. Daniel Barthow, Chief Executive Officer and Dawn Crispe, Community Manager from the Beautification Trust will present to the local board on the work of the Trust from the past financial year (1 July 2021 – 30 June 2020). In addition to taking the opportunity to share with the local board the impact the Beautification Trust has had in South Auckland communities and thanking the local board for their continued support.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) receive the deputation from the Beautification Trust and thank Daniel Barthow and Dawn Crispe for their attendance.

8.2 Roadside Fishing - 51 to 55 The Parade, Bucklands Beach

Te take mō te pūrongo

Purpose of the report

1. Glenn Cochrane will present to the local board on the fishing activities and safety concerns at the Parade, Bucklands Beach.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) receive the deputation from Glenn Chochrane, and thank Glenn for his attendance.

Attachments

a Deputation: Roadside Fishing - 51 to 55 The Parade, Bucklands Beach..... 59

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Howick Local Board

18 October 2021

Howick Local Grants Round One and Multi-board Grants Round One 2021/2022 grant allocations

File No.: CP2021/14088

Te take mō te pūrongo

Purpose of the report

1. To provide the Howick Local Board with information on applications in Howick Local Grants Round One 2021/2022 and Multi-board Grants Round One 2021/2022; to enable a decision to fund, part fund or decline each application.

Whakarāpopototanga matua

Executive summary

2. The Howick Local Board adopted the Howick Local Board Community Grants Programme 2021/2022 on 17 May 2021 (Attachment A). The document sets application guidelines for contestable grants.

3. This report presents applications received in Howick Local Grants Round One 2020/2021 (Attachment B), and Multi-board Grants Round One 2021/2022 (Attachment C).

4. The local board has set a total community grants budget of $589,334.00 for the 2021/2022 financial year.

5. For the 2021/2022 financial year, there are a total of three Local Grant rounds, two Multi-board and two Quick Response rounds

6. Fifty-five applications were received for the 2021/2022 Howick Local Grants Round One, requesting a total of $644,647.92, and twelve applications for the 2021/2022 Multi-board Grants Round One requesting a total of $516,841.44

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) agree to fund, part-fund, or decline each application in Howick Local Grants Round One 2021/2022 listed in the following table:

Table One: Howick Local Grants Round One 2021/2022 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2207-112	Auckland East Chinese Society Incorporated	Community	Towards the costs of resources, venue hire, cultural activities and training for "Creative community- by participating in our activities/services"	$3,000.00	Eligible
LG2207-151	Auckland Hockey Association Incorporated	Sport and recreation	Towards turf replacement and lighting upgrades	$35,000.00	Eligible
LG2207-175	Auckland Ice Hockey Association Incorporated	Sport and recreation	Towards ice time charges	$3,700.00	Eligible
LG2207-164	Auckland Seniors Support and Caring Group	Community	Towards venue hire, tutoring and costumes.	$5,000.00	Eligible
LG2207-126	Auckland Table Tennis Association Incorporated	Sport and recreation	Towards venue hire and development for the "Howick Junior Development Program"	$10,000.00	Eligible
LG2207-137	Botany & Flat Bush Ethnic Association Incorporated	Community	Towards venue hire	$3,010.50	Eligible
LG2207-131	Botany Chinese Association Incorporated	Community	Towards venue hire, tai-chi coaching, music coaching, accounting software, office supplies, rent and gratuity	$10,950.00	Eligible
LG2207-143	Bucklands Beach Association Football Club Incorporated	Sport and recreation	Towards the cost of the Howick-Pakuranga Cricket Club Room lease from April to September 2022	$25,000.00	Eligible
LG2207-128	CNSST Foundation	Community	Towards funding for the "Education & Wellbeing Programme Howick & Botany"	$15,000.00	Eligible
LG2207-162	Cockle Bay School Board of Trustees	Community	Towards the cost of water tanks	$8,397.30	Eligible
LG2207-172	Communicare CMA (Auckland) Incorporated	Community	Towards the wages for the paid part-time coordinators of the Howick and Pakuranga Friendship Centres	$8,000.00	Eligible
LG2207-166	Communities Against Alcohol Harm Inc	Community	Towards funding for professional advice, support, and training to gather evidence for objecting to liquor license	$8,240.00	Ineligible
LG2207-155	Eastern Stars Band Incorporated	Arts and culture	Towards conductor fees, venue hire, administration costs, purchase of music and instrument maintenance	$17,000.00	Eligible
LG2207-109	Eastgate Christian Centre	Community	Towards this year’s Christmas Carol Truck	$3,000.00	Eligible
LG2207-177	ELEMENTZ SPORTS GROUP	Sport and recreation	Towards safety equipment, balls and first aid kits for the "Marist Easter Elementreez"	$4,700.00	Ineligible
LG2207-161	Rotary Club of Howick Incorporated Rotary Club of Howick Incorporated	Historic Heritage	Towards costs of the production of a series of East Auckland History Videos	$10,000.00	Eligible
LG2207-117	Harlequin Music Theatre Incorporated	Arts and culture	Towards a new backstage theatre communication system	$24,955.00	Eligible
LG2207-167	Holding Space Aotearoa Charitable Trust	Arts and culture	Towards the cost of the project "Songwriters 4 Climate Action".	$8,285.00	Eligible
LG2207-113	Howick 175th Anniversary Charitable Trust	Events	Towards the celebration of the 175th anniversary of Howick including, advertising, billboards, beach picnic and parade and a "fencible walk".	$50,000.00	Eligible
LG2207-141	Howick Hornets Rugby League	Sport and recreation	Towards cooking equipment for the Howick Hornets Rugby League Club	$9,614.00	Eligible
LG2207-124	Howick Ladies Badminton Club Incorporated	Sport and recreation	Toward the Howick Badminton Club 2022 Season	$8,075.50	Eligible
LG2207-154	Howick-Pakuranga Baseball Club Incorporated	Sport and recreation	Towards funding for seating for U19 and Men's Baseball New Zealand Nationals	$3,240.00	Eligible
LG2207-158	Howick & Pakuranga Chess Club	Community	Towards the 2022 Latvian Project	$3,300.00	Eligible
LG2207-148	Howick Pakuranga Cricket Club Incorporated	Sport and recreation	Towards clubroom spouting replacement	$15,821.00	Eligible
LG2207-134	Howick Sailing Club Incorporated	Community	Towards a new roof for the Howick Sailing Club	$25,000.00	Eligible
LG2207-108	Howick Sea Scout Group The Scout Association of New Zealand	Community	Towards overall cost of storage facility/boat shed	$10,000.00	Eligible
LG2207-142	Howick Squash Club Incorporated	Community	Towards the renovation of the restrooms	$19,502.00	Eligible
LG2207-171	Howick Tourism Incorporated	Community	Towards six months top-up funding of coordinator remuneration	$5,000.00	Eligible
LG2207-101	Howick Village Association Incorporated	Events	Towards costs of traffic management and road closure for the Howick Village Christmas Fair 2021	$4,275.00	Eligible
LG2207-106	Howick Village Association Incorporated	Community	Towards the hire and installation costs of a geodome structure, lighting and sound system.	$5,050.00	Eligible
LG2207-147	Independent Living Charitable Trust	Community	Towards venue hire, catering, gratuity and administration costs	$3,000.00	Eligible
LG2207-159	Independent Living Charitable Trust	Community	Towards venue hire, petrol vouchers and food	$3,222.00	Eligible
LG2207-139	Mountains to Sea Conservation Trust	Community	Towards funding for the Waipaparoa and Motu Manawa Kayak Day + Riverhills Mountains to Sea Programme	$11,000.00	Eligible
LG2207-121	New Zealand Council of Victim Support Groups Incorporated	Community	Towards Victim Support’s volunteer programme in the Howick Local Board area	$7,500.00	Eligible
LG2207-144	New Zealand Multicultural Arts Association Incorporated	Arts and culture	Towards the costs of the Auckland Spring concert	$6,200.00	Eligible
LG2207-145	New Zealand Overseas Chinese Culture & Arts Centre Incorporated	Arts and culture	Towards funding for the 2021 Coca-Cola Christmas in the Park	$6,600.00	Eligible
LG2207-176	Newhope Community Trust Board	Events	Towards a "Christmas Wonder Park"	$40,000.00	Eligible
LG2207-105	Pakuranga United Rugby Club Incorporated	Sport and recreation	Towards the World School Sevens event, including physiotherapist and St Johns fees, portaloos, fencing, marquees, security and van hire, from 17 to 19 December 2021 held at the Pakuranga United Rugby Cub.	$25,000.00	Eligible
LG2207-169	Pakuranga Athletic Club Incorporated	Sport and recreation	Towards operation costs, marketing and first aid support for Dick Quax Memorial Meet 2021	$5,173.00	Eligible
LG2207-119	Pakuranga Tennis Club Incorporated	Community	Towards the costs for Pakuranga Tennis Club Centenary Celebrations	$4,990.56	Eligible
LG2207-165	Royal New Zealand Plunket Trust	Community	Towards the costs of supply and installation of carpet for the Pakuranga Plunket Rooms	$4,995.00	Eligible
LG2207-160	South East Auckland Senior Citizens' Association Incorporated	Community	Towards transport costs for Seniors' Taonga & Heritage Tour	$5,250.00	Eligible
LG2207-156	Special Olympics Howick-Pakuranga	Sport and recreation	Towards transport for disabled athletes	$7,000.00	Eligible
LG2207-168	Sunshine Culture International Trust	Community	Towards the costs of wages, transport and materials for Chinese Storytime	$3,350.00	Eligible
LG2207-173	The Depot Management Committee	Community	Towards the purchase of a floor scrubber dryer	$6,895.00	Eligible
LG2207-103	Howick Children's Charitable Trust	Community	Towards HIWA performances, volunteer wages, traffic and waste management, portable toilets and sound management	$25,423.71	Eligible
LG2207-138	The Howick Golf Club	Community	Towards the purchase of timber bollards	$22,512.00	Eligible
LG2207-174	The Howick Tennis Club Incorporated	Sport and recreation	Towards the cost of court numbering, courtside seating with canopy, tennis nets, net banding and delivery.	$3,368.35	Eligible
LG2207-130	Totara Park Riding for the Disabled Incorporated	Sport and recreation	Towards wages	$30,000.00	Eligible
LG2207-149	Rotary Club of Pakuranga Incorporated	Community	Towards the costs of traps, tunnels and ink pads, trail cameras and advertising of the Howick ward Mustelid Trapping Line	$21,964.00	Eligible
LG2207-110	Troy Angove	Sport and recreation	Towards the Wing Chun Kung Fu self-defense lessons, including venue hire, equipment and instructor fees, from 1 October 2021 to 1 March 2022.	$8,000.00	Eligible
LG2207-152	Wellbeing Charitable Trust Board	Community	Towards funding for a facilitator and coordinator for the "Knowing your Roots" project	$7,000.00	Eligible
LG2207-150	Young Life New Zealand Trust	Community	Towards the costs of Apple MacBook Pro laptops, Lenovo laptops and adobe software	$16,589.00	Eligible
LG2207-127	Youthline Auckland Charitable Trust	Community	Towards counsellor helpline training, management, and support	$7,500.00	Eligible
Total				$644,647.92

b) agree to fund, part-fund, or decline each application in Multi-board Grants Round One 2021/2022 listed in the following table:

Table Two: Multi-board Grants Round One 2021/2022 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB2022-135	Age Concern Auckland Incorporated	Community	Towards counselling services for older adults between 1 October and 30 June 2022	$25,000.00	Eligible
MB2022-113	Big Buddy Mentoring Trust	Community	Towards operational costs including wages, rent, transport, and equipment to recruit, screen, and train up to 50 more Auckland men to be volunteers (Big Buddies) to Auckland boys who do not have a father in their life	$145,500.00	Eligible
MB2022-143	Counties Manukau Sports Foundation	Sport and recreation	Towards the 2021 Honda New Zealand Counties Manukau Sporting Excellence Awards on 2 December 2021.	$14,000.00	Eligible
MB2022-124	East Skate Club Incorporated	Sport and recreation	Towards the "Learn to Skate" programme including coaches, transport costs, equipment, venue hire, marketing and uniforms.	$27,000.00	Eligible
MB2022-147	Guardians of our Children Charitable Trust	Community	Towards Parental Disputes workshops "Make Them Proud" including facilitation, handouts and venue hire at Orakei Community Centre from 1 October 2021 to 30 September 2022.	$46,515.00	Eligible
MB2022-126	New Settlers Family and Community Trust	Community	Towards the Persian New Year event at Long Bay Regional Park on 10 January 2022.	$10,000.00	Eligible
MB2022-140	New Zealand Tamil Senior Citizens Association	Community	Towards the seniors’ wellbeing programme including community radio, various events, venue hire and excursions, from 1 November 2021 to 31 October 2022.	$32,984.00	Eligible
MB2022-169	Rainbow Youth Incorporated	Community	Towards the "Peer Support groups" for Rainbow Youth in multiple locations from 1 October to 30 September 2022.	$27,352.00	Eligible
MB2022-152	Road Safety Education Trust	Community	Towards the operational costs to manage the delivery of the Road Safety Programme across Auckland, including wages for the programme co-ordinator, national manager and support staff for programmes between 1 October 2021 to 30 September 2022.	$38,000.00	Eligible
MB2022-101	The Auckland Softball Association Incorporated	Sport and recreation	Towards a proportion of the annual operating expenses of the Auckland Softball Association	$45,000.00	Eligible
MB2022-120	The Operating Theatre Trust	Arts and culture	Towards gift a seat theatre tickets and transport costs for low decile school and early childhood centre children between October 2021 and May 2022	$68,490.44	Eligible
MB2022-121	The Student Volunteer Army Foundation	Community	Towards the Student Volunteer Army (SVA) "Kids Programme Volunteer Project" in various primary schools including the costs of school kits and providing administrative support from 31 October 2021 to 1 August 2022.	$37,000.00	Eligible
Total				$516,841.44

Horopaki

Context

7. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

8. Auckland Council Community Grants Policy supports each local board to adopt a grants programme. The local board grants programme sets out:

· local board priorities

· higher priorities for funding

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Howick Local Board adopted the Howick Local Board Community Grants Programme 2021/2022 on 17 May 2021 (Attachment A). The document sets application guidelines for contestable grants.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio and community networks

Tātaritanga me ngā tohutohu

Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the Howick Local Board Plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

12. As outlined in the Howick Grants Programme 2021/2022, staff have also assessed each application according to which applications to the needs of the community in support of the recovery from COVID-19.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way.

14. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

16. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. Local boards are responsible for the decision-making and allocation of local board community grants. The Howick Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

18. The local board is requested to note that section 48 of the Community Grants Policy states; “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

19. A summary of each application received through the Howick Local Grants, Round One and Multi-board Local Grants Round One 2021/2022 is provided (refer Attachment A and B)

Tauākī whakaaweawe Māori

Māori impact statement

20. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

21. Twenty-seven applicants applying to the Howick Local Grants, Round One have indicated that their project targets Māori or contribute to Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

22. The allocation of grants to community groups is within the adopted Long-term Plan 2021-2031 and local board agreements.

23. The Howick Local Board adopted the Howick Local Board Community Grants Programme 2021/2022 on 17 May 2021 (Attachment A). The document sets application guidelines for contestable grants.

24. The local board has set a total community grants budget of $589,334.00 for the 2021/2022 financial year.

25. There will be a total of three local grant, two Multi-board and two quick response rounds in the 2020/2021 financial year.

26. Fifty-five applications were received for the 2021/2022 Howick Local Grants Round One, requesting a total of $644,647.92, and twelve applications for the 2021/2022 Multi-board Grants Round One requesting a total of $516,841.44

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

28. Staff recommend that due to current COVID19 crisis, if an applicant is unable to carry out the project in this financial year, then a clause is added to the recommendation, that the applicant can retain the funds to carry out the event in the next financial year or postpone the event date, to when alert levels have reduced, and the event can be conducted safely.

Ngā koringa ā-muri

Next steps

29. Following the Howick Local Board allocation of funding for the Local Grants Round One 2021/2022 and Mulitboard Grants Round One 2021/2022, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Howick Local Grants Programme 2021/2022	25
b	Howick Local Grant Round One - applications summary (Under Separate Cover)
c	Howick Mulit-board Grant Round One - applications summary (Under Separate Cover)

Ngā kaihaina

Signatories

Author

Arna Casey - Grants Advisor

Authorisers

Rhonwen Heath - Head of Rates Valuations & Data Mgmt

Victoria Villaraza - Local Area Manager

Chairperson	Adele White
Deputy Chairperson	John Spiller
Members	Katrina Bungard
	Bo Burns
	David Collings
	Bruce Kendall
	Mike Turinsky
	Bob Wichman
	Peter Young, JP

No.	Title	Page
a ⇩	Workshop Record 2 September 2021	49
b ⇩	Workshop Record 9 September 2021	51
c ⇩	Workshop Record 16 September 2021	53
d ⇩	Workshop Record 30 September 2021	55

Author	Tracey Freeman - Engagement Advisor
Authoriser	Victoria Villaraza - Local Area Manager

No.	Title	Page
a ⇩	Urgent Decision: Howick Local Board Feedback on the Managing Our Wetlands Amendment Proposal	37