Addendum Agenda of Howick Local Board - Monday, 18 October 2021

Howick Local Board

18 October 2021

Changes to the Howick Local Board 2021-2024 Customer and Community Services work programme

File No.: CP2021/15563

Te take mō te pūrongo

Purpose of the report

1. To seek approval of changes to the Howick Local Board 2021-2024 Customer and Community Services work programme (the work programme).

Whakarāpopototanga matua

Executive summary

2. The Howick Local Board adopted its 2021-2024 Customer and Community Services work programme on 17 June 2021 (resolution number HW/2021/88).

3. A new project is required in the work programme this financial year to deliver the final element of the renewal to the Cockle Bay Reserve play assets and fence. This project line has had spend against it in previous years to renew certain elements of the play equipment, however, these did not meet the full needs of the community. The local board have contributed their Locally Driven Initiatives (LDI) funding to enhance the playground to a higher level of service. The estimated cost of works for the remaining elements of delivery for the playground is $240,000 to be funded from Activity Based Services (ABS) Capital expenditure (Capex) – Renewals in the 2021/2022 financial year.

4. Staff propose that the project Lloyd Elsmore Park – renew skatepark be rephased from the 2021/2022 financial year and have an ABS Capex Renewals budget reduction of $250,000 to allow a service needs assessment to be undertaken by the Park Sport and Recreation department to provide direction for future renewal delivery.

5. Staff propose that the project Lloyd Elsmore Park – renew mountain bike trails be rephased from the 2021/2022 financial year to beyond the three years of the work programme and have an ABS Capex Renewals budget reduction of $140,000. This will allow for further assessment of service needs to be carried out by the Parks, Sport and Recreation department.

6. Staff have discussed the proposal and rationale for this change with the Howick Local Board at its workshop held on 19 August 2021.

7. Staff recommend that the Howick Local Board approve the amendments to the Customer and Community Services 2021-2024 work programme.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) approve the changes to the 2021-2024 Customer and Community Services work programme outlined below and in Attachment A to this report:

i) addition of a new project, Cockle Bay Reserve – renew play assets and fence utilising $240,000 ABS Capex – Renewals in financial year 2021/2022.

ii) defer the timing of existing project Lloyd Elsmore Park – renew mountain bike trails to the work programme in future years, reallocating the $140,000 ABS Capex – Renewals budget to projects in financial year 2021/2022.

iii) rephase the timing of the existing project Lloyd Elsmore Park – renew skate park and reallocate the ABS Capex Renewals budget of $250,000 to projects in financial year 2021/2022.

iv) allocate the remaining $170,000 unallocated ABS Capex Renewals budget in financial year 2021/2022 towards the project, Howick – renew walkways and pathways, with a focus on the commonly used pathways in Lloyd Elsmore Park

v) allocate the remaining $450,000 unallocated ABS Capex Renewals budget in financial year 2022/2023 toward the project, Howick – renew walkways and pathways, with a focus on the commonly used pathways in Lloyd Elsmore Park.

Horopaki

Context

8. The Howick Local Board approved the Customer and Community Services 2021-2024 work programme on 17 June 2021 (resolution number HW/2021/88).

9. The budget allocated for all projects in the work programme are best estimates only. Project costings are subject to change and refinement as projects progress through the design and delivery phase.

Financial Year 2021/2022 Variations

10. Staff have identified required changes to the work programme in financial year 2021/2022 to ensure the delivery of the Cockle Bay playground renewal. The proposed variations are detailed under the Analysis and Advice section of this report.

Budget Reductions

11. The two projects at Lloyd Elsmore Park have been identified as requiring further service assessments prior to the implementation of scoping and delivery. These projects have a total reduction in financial year 2021/2022 of $390,000. This funding is available to be reallocated at the discretion and prioritisation of the local board.

Table One: Customer and Community Services work programme – approved financial allocations – financial year 2021/2022

Project ID

Activity Name

Activity Description

Budget source

Budget Allocation

2207

Lloyd Elsmore Park – renew skatepark

Investigate the skate parks renewal on site and remediate to ensure the facility is fit for purpose.

Financial Year (FY) 2019/2020 to FY 2020/2021 - investigate, scope and design works.

FY 2021/2022 to FY 2022/2023 - deliver physical works.

ABS Capex – Renewals

FY 2021/2022

Total Project Budget:

$250,000

$750,000

2204

Lloyd Elsmore Park – renew mountain bike trails

Renew the existing mountain bike trails and associated drainage at Lloyd Elsmore Park.

FY 2021/2022 - investigation, design, and physical works

ABS Capex – Renewals

FY 202120/22

Total Project Budget:

$140,000

$140,000

Tātaritanga me ngā tohutohu

Analysis and advice

12. The Cockle Bay playground renewal project has been identified through Howick Local Board outcomes and priorities to improve play experience and recreational facilities for the local community to enjoy. The current condition of the playground asset is a condition three and as such, staff consider the playground as being currently fit for its design and does not require renewal as a priority above other assets in the local board’s portfolio, such as the condition four and five paths in Lloyd Elsmore Park. However, there has been significant community interest and desire expressed for a full renewal of this playground over an extended period. Given this, and that equipment pieces have been replaced recently and not met community need, staff support the local board’s and communities desire to renew the playground with minor enhancements through existing LDI contribution. The work is expected to be delivered by June 2022 and the estimated cost of works is $240,000 to deliver the physical works and complete the consenting process.

13. Rephasing the two projects in Lloyd Elsmore Park allows the Parks, Sport and Recreation department to provide an in-depth service assessment of all wheel play and play space equipment within the park. From the results of the assessment, the renewal of the mountain bike trail and skate park assets will be re-prioritised in future years from the direction of the Howick Local Board.

14. Staff recommend the proposed variations to change the current 2021-2024 Customer and Community Services work programme as outlined in Table Two.

Table Two: How the proposed amendments will affect 2021-2024 Customer and Community Services work programme

Project ID	Activity Name	Budget amendments FY 2021-2024	Details
2665	Cockle Bay Reserve – renew play assets and fence	Renewal Budget: Current FY 2021/2022 budget: $0 Revised FY 2021/2022 budget $240,000 Renewal budget increase of $240,000	The amendment will ensure the final delivery of this project is met in FY 2021/2022.
2207	Lloyd Elsmore Park – renew skate park	Renewal budget amendment: Approved FY 2021/2022 budget $250,000 Revised FY 2021/2022 budget $0 Renewal budget reduction of $250,000	The Parks, Sport and Recreation department are currently undertaking a wheeled play and play space service assessment within Lloyd Elsmore Park this financial year. By rephasing this project, the service assessment will be able to provide Community Facilities and the Howick Local Board with a direction of how the renewal of this asset can be future-proofed for the correct age and demographics of its users.
2204	Lloyd Elsmore Park – renew mountain bike trails	Renewal budget amendment Approved FY 2021/2022 budget $140,000 Revised FY 2021/2022 budget $0 Renewal budget reduction of $140,000	The Parks, Sport and Recreation department are currently undertaking a wheeled play and play space service assessment within Lloyd Elsmore Park this financial year. By rephasing this project to beyond the three-year work programme, the service assessment will be able to provide Community Facilities and the Howick Local Board with a direction of how the renewal of this asset can be future-proofed for the correct age and demographics of its users.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15. The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

16. This is an administrative report and the budget variations proposed in the report have no direct effect on climate change. Each project will be considered individually to assess the impacts of climate change and the approach to reduce greenhouse gas emissions. The type of impacts to be considered include:

· maximum upcycling and recycling of old material

· installation of energy efficiency measures

· building design to ensure the maximum lifetime and efficiency of the building is obtained

· lifecycle impacts of construction materials (embodied emissions)

· exposure of building location to climate change hazards (sea level rise, flooding (floodplains), drought, heat island effect)

· anticipated increase in carbon emissions from construction, including contractor emissions

· lifecycle impacts of construction materials.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17. Collaboration with staff will be ongoing throughout the life of the project to ensure integration into the operational maintenance and asset management systems.

18. The decision sought for this report has no direct impact on other parts of the council group. The overall 2021-2024 work programme was developed through a collaborative approach by operational council departments, with each department represented in an integrated team.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. Community Facilities and open spaces provide important community services to the people of the local board area. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

20. The proposed amendments were discussed with the local board at their workshop on 19 August 2021. The local board provided positive feedback and supported the proposal in principle.

21. The activities in the work programme align with the listed Howick Local Board Plan 2020 outcomes, as this was the relevant plan at the time of the work programme approval:

· Well planned public spaces that support active and healthy lifestyles.

22. There has been significant interest from the Cockle Bay community regarding the renewal of the play assets. As some elements of the play assets have been renewed previously, these did not meet the full need of the community and required further investment into an enhanced level of service to meet the demand of the residents. This amendment to the work programme will deliver the final element to meet the communities need of play.

Tauākī whakaaweawe Māori

Māori impact statement

23. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.

24. The projects discussed in this report will benefit Māori and the wider community through the provision of quality facilities and open spaces that promote good health, the fostering of family and community relationships and connection to the natural environment.

25. Where aspects or the work programme are anticipated to have an impact on activity of importance to Māori, then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

26. Although there are significant financial variations, the proposed budget requirements for the 2021/2022 financial year for the Cockle Bay project can be achieved as unallocated funding will be made available by a rephase of the above-mentioned Lloyd Elsmore Park projects.

27. Details of the proposed project budget amendments are outlined in Table Two above.

28. The budgets and proposed budget to be allocated, including the proposed variation requests, are provided in Table Three below.

Table Three: Financial summary for 2021/2022 Customer and Community Services work programme

2021/2022 Howick Local Board Budget Sources	Budget Amounts
ABS: Capex - Local Renewals - Total Budget prior to amendment	$4,122,525
ABS: Capex - Local Renewals – Allocated prior to amendment	$4,102,525
ABS: Capex – Local Renewals – Unallocated prior to amendment	$20,000

*ABS: Capex – Local Renewals – Amended budget reductions*	$390,000
*ABS: Capex – Local Renewal – Amended budget increase*	$240,000

ABS: Capex - Local Renewals - Total Budget (revised)	$4,122,525
ABS: Capex - Local Renewals – Allocated (revised)	$3,952,525
ABS: Capex – Local Renewals – Unallocated (revised)	$170,000

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. If the proposed Cockle Bay – renew play assets and fence project is not added to the current year Customer and Community Services work programme, the project will not be able to be delivered and failure to do so will result in community expectations not being met. Further investment into the play space will be recommended in future years until the demand is met to a desired level of satisfaction.

30. If the two projects in Lloyd Elsmore Park are not deferred to future years, and delivery begins prior to the service assessment being completed, the renewed assets may not target the correct users and further investment may be required.

31. The COVID-19 pandemic could have a further negative impact on the delivery of the work programme if the COVID-19 alert level changes.

Ngā koringa ā-muri

Next steps

32. Subject to the local board’s decision on the proposals outlined in this report, the 2021–2024 Customer and Community Services work programme will be amended to reflect the decision and works will commence on the projects as per the timings outlined in the approved work programme.

33. The Howick Local Board will continue to be updated on the progress of delivery of the 2021–2024 Customer and Community Services work programme as part of the quarterly reporting to the local board.

34. Community Facilities will seek direction from the local board to allocate the remaining funding within the work programme that has been made available from this decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Proposed amendment to 2021-2024 Customer and Community Services work programme	11

Ngā kaihaina

Signatories

Author

Tessa Dymond - Work Programme Lead

Authorisers

Taryn Crewe - General Manager Community Facilities

Victoria Villaraza - Local Area Manager

Howick Local Board

18 October 2021

Approval to rename the upper (northern) and lower (southern) sections of Matatahi Crescent; to name the new extensions to those roads; and to name two Commonly Owned Access Lots (COAL's) created by the subdivision at 397 Ormiston Road, Flat Bush.

File No.: CP2021/15566

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Howick Local Board to:

a) rescind resolution HW/2018/218 that approved the road name ‘Matatahi Crescent’ for a subdivision at 417 Ormiston Road;

b) rename both the upper (northern) section of Matatahi Crescent and the lower (southern) section of Matatahi Crescent and to name extensions to both roads created by the subdivision at 397 Flat Bush School Road, Flat Bush;

c) approve new road names for two Commonly Owned Access Lots (COAL’s) created by the subdivision at 397 Flat Bush School Road, Flat Bush.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirement and criteria of the council for proposed road names. The Guidelines strongly discourage renaming of roads unless there are legitimate issues that requires renaming of the road. In this case, the developer, DDL Homes Ltd (the applicant), is seeking to rename Matatahi Crescent as a result of a change in road design that was required by Auckland Transport.

3. The road name ‘Matatahi Crescent’ was approved by the Howick Local Board in December 2018 for the development of 417 Ormiston Road (resolution HW/2018/218). The information supplied at that time indicated that the road was intended to loop through the neighbouring site, which is now owned by the applicant, connecting the upper and lower sections of the road to create the anticipated crescent.

4. Subsequently, resource consent has been obtained for the subdivision at 397 Ormiston Road, which design, in consultation with Auckland Transport and for practical purposes, has removed the connecting loop section of the crescent. This has resulted in the creation of two separated sections of ‘Matatahi Crescent’ (the upper and lower sections), containing land parcels that have been numbered on the basis of the anticipated loop. One purpose of this report is to seek the rectification of that unsustainable situation.

5. Land Information New Zealand (LINZ) has been advised of the changes to the road design and have suggested a solution that this report seeks to follow; that the upper section of Matatahi Cresent be renamed and that the road type for the lower section of Matatahi ‘Crescent’ be changed, as ‘Crescent’ is no longer applicable, due to the change in the road design.

6. Currently, both the upper and lower sections of Matatahi Crescent are vacant lots or there are dwellings under construction. The applicant has consulted with four property owners about the proposed renaming of the upper section of Matatahi Crescent and those parties will not be required to take on the costs associated with the processes of renaming that road.

7. In addition, there are roads located within the subdivision requiring naming. Public roading extensions are being created for both the upper and lower sections of Matatahi Crescent and there are two new COAL’s requiring names, due to the numbers of dwellings located thereon.

8. The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana Whenua have been consulted in the manner required by the Guidelines and these matters are discussed in more detail later in this report.

9. The proposed names are:

Proposed Names	Applicant’s Preferred Name
Rename upper section of Matatahi Crescent	Makau Road
PUBLIC ROAD 1 (Lot 200)	Makau Road
ROAD 2 (Lot 101 COAL)	Kakau Lane
ROAD 3 (Lot 102 COAL)	Tautangata Way
Road type change (lower section Matatahi Crescent)	Matatahi Road
PUBLIC ROAD 4 (Lot 202)	Matatahi Road

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) Rescind resolution HW/2018/218, naming the anticipated loop road ‘Matatahi Crescent’.

b) approves the name Makau Road for the upper section of Matatahi Crescent and the cul-de-sac extension to that road known as PUBLIC ROAD 1, as created by way of subdivision at 397 Ormiston Road, Flat Bush and in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60347538 and SUB60347600).

c) approves the following two names for the Commonly Owned Access Lots (COAL’s) created by way of subdivision at 397 Ormiston Road, Flat Bush and in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60347538 and SUB60347600).:

i. ROAD 2: Kakau Lane

ii. ROAD 3: Tautangata Way

d) approves the change in road type for the lower section of Matatahi Crescent to Matatahi Road created by way of subdivision at 397 Ormiston Road, Flat Bush and in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60347538 and SUB60347600).

e) approves the name Matatahi Road for the new extension being PUBLIC ROAD 4 created by way of subdivision at 397 Ormiston Road, Flat Bush and in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60347538 and SUB60347600).

Horopaki

Context

10. Resource consent reference BUN60347538 (subdivision reference number SUB60347600) was issued on 29 May 2020 for the construction of 180 dwellings, consisting of 154 apartments in nine buildings and 26 terraced houses. The subdivision consent is to create vacant lots and undertake fee simple and unit title subdivision around existing development, resulting in the creations of public roads, COAL’s and other private ways.

11. For additional clarification, the development of the site at 397 Flat Bush School Road in Flat Bush consists of two parts. This report addresses the naming of roads in the southern portion of the site only, with the road names for the upper portion of the site having previously been approved at the Local Board.

12. All road names have been suggested by Ngāi Tai ki Tāmaki and the applicant has used the suggested names as their first preferences for all roads to be named.

13. In accordance with the Standards, any road including, private ways, COAL’s, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

14. Additionally, all public roads are required to be named.

15. Site and location plans of the development can be found in Attachment A - C.

Tātaritanga me ngā tohutohu

Analysis and advice

16. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval

17. The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

18. The applicant has approached Ngāi Tai ki Tāmaki to assist in finding suitable names for this development. Ngāi Tai ki Tāmaki have provided names and the applicant has used all names as 1^st preference. For second and third alternatives, the applicant has provided the suggested but unused names associated with the road naming of the upper portion of the site. The proposed names relate to the natural features of the area.

19. The applicant’s proposed names and meanings are set out in the table below:

Proposed name

Meaning (provided by the Applicant)

RENAME ROAD (UPPER SECTION MATATAHI CRESCENT)

ROAD 1 (CUL-DE-SAC EXTENSION)

1^st Preference: Makau Lane - suggested by Ngāi Tai ki Tāmaki

Object of affection, favoured. This name is derived from Tāmaki Makaurau. Tāmaki is an ancient ancestor of Ngāi Tai, Makaurua speaks of the many resources once in abundance, and highly sought after.

2^nd Alternative: Kine Road

A Kine is an alternative word for cow. Flat Bush was known for farming livestock, (such as cows) particularly dairying, with a 20th century emphasis on milk production for town supply. The East Tāmaki Co-operative Dairy Company was formed in 1921 to produce butter and process milk.

3^rd Alternative: Tillage Road
Tillage means land under cultivation (the preparation of land for growing crops). Initially. the volcanic soils of Flat Bush proved suitable for cropping. The early farming in the area centered on wheat, and oat growing and cultivation of potatoes and other food crops.

ROAD 2- COAL

(LOT 101)

1^st Preference: Kaukau Lane -suggested by Ngāi Tai ki Tāmaki

Kaukau means the handle of a toki (axe). An important tool for iwi groups who settled in the area.

2^nd Alternative: Fumarole Lane

The Flat Bush area has a history that dates back to before 850AD. It was once known as Pukekiwiriki, named after the grandchild Ruaumoko the Māori God of Volcanoes. Honoring the Māori history in this area we have derived a name from volcanoes. Fumaroles are openings in the earth's surface that emit steam and volcanic gases which occurs cracks. This is a small road and, on a map, could be a representation of a crack.

3^rd Alternative: Tonu Lane

The latter part of the name, Omiston formerly spelt ‘tonu’ descended from Northumbrian Old English and later Scots meaning as farmstead or farm.

ROAD 3- COAL

(LOT 102)

1^st Preference: Tautangata Way-suggested by Ngāi Tai ki Tāmaki

Tautangata means foreigner. The Ormiston/Flatbush area has a high population of new New Zealanders living in the area.

2^nd Alternative: Makurutanga Way -suggested by Ngāi Tai ki Tāmaki

Makurutanga means abundance, fertility, once a fertile landscaped, with an abundance of food source.

3^rd Alternative: Outflow Way

Outflow means liquid, or people that moves or is transferred out of a place. This road will link residents out of the development and is a play on the stream that runs alongside this road.

NOTE: LOT 202

‘Matatahi’ is proposed to be retained as a road name and the existing carriageway is being extended into Lot 202.

20. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

21. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

22. Road Type: ‘Road’, ‘Lane’ and ‘Way’ are acceptable road types for the new roads, suiting the form, ownership and layout of the various roads.

23. Consultation: Mana whenua were consulted in line with the processes and requirements described in the Guidelines. This is discussed further in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

27. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

28. The applicant requested the provision of names to all local iwi groups on 02 July 2021 for the roads identified in the development and advice was received from local iwi groups that they deferred the naming of the roads to Ngāi Tai ki Tāmaki.

29. Subsequently, the applicant has successfully engaged with Ngāi Tai ki Tāmaki and has accepted all the names suggested by Ngāi Tai ki Tāmaki and has used these as first preferences for the roads to be named.

30. As result it is considered that the applicant has successfully consulted with mana whenua and that the Local Board can continue to consideration of the road names.

31. This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

32. The road naming process does not raise any financial implications for the Council.

33. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

35. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

36. The applicant will be responsible for the installation of new road signage and replacement road signage.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Location maps	19
b ⇩	Current Road Name Map	21
c ⇩	Site Plan with proposed changes and new proposed names	23

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Victoria Villaraza - Local Area Manager

Howick Local Board

18 October 2021

Development of dog exercise area in Howick Local Board

File No.: CP2021/15632

Te take mō te pūrongo

Purpose of the report

1. To seek approval to place Macleans Reserve dog park development on hold.

2. To continue with the investigation, design, and delivery of a dog exercise area development project in Lloyd Elsmore Park.

Whakarāpopototanga matua

Executive summary

3. In January 2019, the Parks, Sports and Recreation department advised the Howick Local Board that a fully enclosed dog exercise area in suitable parks would meet recreational needs for dog owners in the local board area.

4. In June 2020, funding was allocated to investigate the development of three dog exercise areas in Howick, Pakuranga, and Botany.

5. Council staff workshopped options with the local board and two locations were identified in

· Lloyd Elsmore Park, Pakuranga

· Barry Curtis Park, Flat Bush

6. The local board suggested that Macleans Reserve be investigated further, and additional options provided.

7. Two options were identified in Macleans Reserve and the local board suggested consultation be undertaken to assist in identifying the best suitable area. This was due to the areas being located close to residential properties.

8. All feedback from the Auckland Council Have Your Say page, as well as e-mail correspondence and comments on Facebook, were presented to the local board for consideration in August 2021.

9. It was recommended by Council staff that no further action be taken at Macleans Reserve, however at the workshop, a suggestion was made to put the installation of a dog exercise area in Macleans Reserve on hold, to be reviewed at a later stage, and to continue with Lloyd Elsmore Park.

10. Focusing on one location instead of three lowers the risk in terms of delivery. This will provide an opportunity to focus on one location (Lloyd Elsmore Park), which will be an example to the community of what could be achieved in Macleans Reserve and Barry Curtis Park.

Ngā tūtohunga

Recommendation/s

That the Howick Local Board:

a) agree to place the Macleans Reserve dog exercise area project on hold, and to be reviewed at a later stage.

b) request that staff continue with the investigation, design, and delivery of a dog exercise area within Lloyd Elsmore Park.

Horopaki

Context

11. Funding from LDI Opex and LDI Capex was allocated in June 2020 towards the investigation of the development of three dog exercise areas in Howick, Pakuranga, and Botany.

12. The three parks that were originally identified by the Parks, Sports and Recreation department were:

· Macleans Reserve

· Lloyd Elsmore Park

· Cascades Walkway – Coubray Place, Botany Downs

13. In February 2021, Community Facilities attended a workshop with the local board to identify potentially suitable locations for the dog exercise areas. The first potential areas were identified in the parks listed below. Attachment A shows the first identified locations in February 2021.

· Macleans Reserve (two options were identified)

· Lloyd Elsmore Park

· Cascades Walkway - Coubray Place, Botany Downs

· Clydesdale Park

14. On 25March 2021, Community Facilities workshopped further options with the local board as some of the previously identified locations were not recommended due to surface contouring and location. Due to the size and scale of Macleans Reserve and Lloyd Elsmore Park, numerous sites were investigated.

These options included different areas in the parks below. Refer to attachment B for the additional locations identified in March 2021.

· Lloyd Elsmore Park (two further options were identified)

· Barry Curtis Park (two options were identified)

· Highbrook Park (two options were identified)

· Macleans Reserve (two further options were identified)

15. The local board indicated that Option 1A (Lloyd Elsmore Park) and Option 2A (Barry Curtis Park) be progressed further. These are shown in Attachment C: Locations identified to progress.

16. The local board requested further investigation be carried out to identify better-suited locations for a dog exercise area in Macleans Reserve. There were eleven locations investigated by Community Facilities in Macleans Reserve and seven of those were deemed unsuitable. The four remaining options were workshopped with the local board in May 2021, where the local board indicated that two of the four options be considered. These are shown in Attachment D: Macleans Reserve.

17. Consultation was held with neighbours in close proximity to the proposed sites only, as agreed with the Parks and Places Specialist.

18. Consultation was opened for feedback from 28June to 25 July 2021.

19. There was a letter drop to neighbours, notifying them to submit feedback, a quick poll as well as submitting any questions to the generic (howicklocalparks) e-mail address.

20. All feedback from the Auckland Council Have Your Say page, e-mail correspondence and Facebook feedback received was presented to the local board for consideration in August 2021.

21. Community Facilities recommended that no further action be taken at Macleans Reserve, however, at the workshop, a suggestion was raised by the local board to put Macleans Reserve on hold, and have it reviewed at a later stage, and continue with Lloyd Elsmore Park.

Tātaritanga me ngā tohutohu

Analysis and advice

22. Staff support the recommendation to continue with the investigation, design, and delivery of the dog exercise area in Lloyd Elsmore Park, while temporarily placing the Macleans Reserve option on hold.

23. The Have Your Say Page did not provide an option for the Community to oppose either suggestion, however, feedback received from the consultation mostly shows the public not wanting the dog exercise area in Macleans Reserve.

· Have Your Say Page feedback received:

- There were 126 votes received in total

- We received 43 votes for Location B (Macleans Road)

- We received 83 votes for Location A (Macleans Reserve accessed through Charles Dickens Drive).

· Facebook feedback received:We had a total of 37 comments posted on the Facebook page, however, not all the comments were directive.

- Feedback received through e-mails:

- 50 e-mails were opposing the dog exercise area in Macleans Reserve.

The figures below summarise the total feedback received. From this table, you can see that the public opposes the options provided on the Have Your Say page.

Table

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Chart, pie chart

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24. Initially, there were two options presented to the local board with the third option arising from the local board workshop. Please refer to “Table 1”

Table 1: Options Analysis

Option description	Analysis	Advice
Option one: Do nothing	- Feedback received through e-mails opposing the dog exercise area almost outweighs the total feedback received on the Have Your Say Page and Facebook consultation.	This option is not recommended
Option two: Proceed with the project (Option A - Macleans Reserve accessed through Charles Dickens Drive)	- The Have Your Say feedback showed support for Option A over Option B. - Additional feedback received through e-mails showed the public opposed both options raised for consideration on the Have Your Say Page. The additional feedback is almost equivalent to the votes received for Option A – Macleans Reserve accessed through Charles Dickens Drive) - Therefore, there is as much support as opposition for Macleans Reserve.	This option is not recommended
Option three: Place Macleans Reserve on hold and to be reviewed at a later stage. Continue with the investigation, design, and delivery of a dog exercise area in Lloyd Elsmore Park.	- This option was raised during the local board workshop (12 August 2021) and agreed by Community Facilities that this is the best recommended option. - Lloyd Elsmore Park will be completed first as an example of what can be achieved. Macleans Reserve is to be placed on hold and to be reviewed at a later stage once works are completed in Lloyd Elsmore Park.	This option is recommended

Tauākī whakaaweawe āhuarangi

Climate impact statement

25. Minimal greenhouse gas (GHG) emissions are envisaged during the investigation and design phase. Carbon emissions are anticipated from construction, including contractor emissions. This includes embodied emissions from construction materials and vehicle fuel. Staff will seek to minimise carbon and contractor emissions through implementing Auckland Council's sustainability guidelines.

26. Mitigation of greenhouse gas emissions will be achieved through sourcing of low-carbon material options (including sourcing materials locally) and the use of products with environmental declarations for embodied carbon reductions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. Community Facilities staff have consulted widely with other departments within Auckland Council. Feedback from council’s Parks, Sports and Recreation specialists, Animal Management, Project Specialisation Office, as well as the Archaeology (Plans and Places) teams have been incorporated into the investigations.

28. Overall feedback from the different departments listed above was positive and advice provided was taken into consideration when options were provided to the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. Community facilities and open spaces provide important community services to the people of the local board area. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

30. Developing dog parks within the Howick Local Board area align with the following “Howick Local Board Plan 2020”:

· “Outcome 1: People in our communities feel safe, engaged, and connected”

Objective:	Key initiative:
People actively contribute to their community	Fund activities that bring diverse communities together
People are safe with access to services to support their wellbeing	Work with police and other agencies to implement safety strategies throughout the area

· “Outcome 2: Well-planned public spaces that support active, healthy and sustainable lifestyles”

Objective:	Key initiative:
Parks, open spaces, and coastal areas support a wide variety of recreational activities	Establish dog exercise areas and infrastructure in the East Auckland area
	Provide facilities and activities across our parks network to suit people of every demographic and ability

· “Outcome 5: A prosperous local economy supporting business growth and opportunity”

Objective:	Key initiative:
Generate business activity and employment by increasing visitor numbers to the Howick Local Board area	Develop new events, infrastructure and amenities to attract more visitors

Tauākī whakaaweawe Māori

Māori impact statement

31. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.

32. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, Whiria Te Muka Tangata Māori Responsiveness Framework, Kia Ora Tāmaki Makaurau -Māori Outcomes Performance Measurement Framework and Local Board Plans.

33. When investigating and delivering projects, consideration is given to how the activities can contribute to Māori well-being, values, culture, and traditions.

34. Where aspects of the project are anticipated to have an impact on an activity, facility, or location of importance to Māori, appropriate and meaningful engagement will then be undertaken.

Ngā ritenga ā-pūtea

Financial implications

35. A high-level indicative cost estimate indicates that we would require approximately $66,000 per dog exercise area. This is for the investigation, design, and delivery of each dog exercise area.

36. The options below were raised with the local board on 25 March 2021, and the Standard option with round posts is the preferred option.

37. Table 2 below summarises the estimated costs and budget source. The additional estimated expenditure for bins, seating, signage and agility equipment is also included.

Table 2: Estimated expenditure required for dog parks

Options:	Scope of works:	Estimated cost:	Budget source:
1. Standard option + project management costs	· Pine timber poles with chain mesh fence (1.5m height) · Posts are driven into the ground · Tensioned wire to ensure dogs can’t get underneath the mesh · Double access pedestrian gates and enclosure · Double access vehicle gate for servicing · Excluding the agility equipment	$34,060	LDI CAPEX & OPEX
2. Bins	· St. Louis low dome bin including concrete footing and pad (1 bin for each location)	$1,850 each	LDI CAPEX
3. Seating	· Portland timber seat including concrete pad	$3,600	LDI CAPEX
4. Signage	· Dog Park Signage – guidelines and usage	$4,000	LDI CAPEX
5. Agility equipment	· Dog agility equipment including the installation	$25,000	LDI CAPEX

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. The COVID-19 pandemic could have a further negative impact on the delivery of work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level.

39. Staff believe that the proposed project is deliverable within existing resources. Delivery progress will be monitored. Any resourcing challenges arising will be brought to the local board’s attention alongside consideration of implications and options to address any challenges.

40. The recommendation to focus on one location instead of three lowers the risk in terms of delivery. This recommendation will provide an opportunity to focus on one location (Lloyd Elsmore Park), which will be an example to the community of what could be achieved in Macleans Reserve and Barry Curtis Park.

Ngā koringa ā-muri

Next steps

41. Subject to the local board’s decision on the proposals outlined in this report, the delivery at Lloyd Elsmore Park will commence as per the timings outlined in the approved work programme:

· FY20/21 – Investigation and Design

· FY21/22 to FY22/23 – Physical works

42. The local board will continue to be updated on the progress regarding the delivery of the project as part of the quarterly reports to the local board.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A - First identified locations	33
b ⇩	Attachment B - Additional Locations	39
c ⇩	Attachment C - Locations identified to progress	45
d ⇩	Attachment D - Macleans Reserve	47

Ngā kaihaina

Signatories

Author

Jenean de Bruin – Project Manager Operations

Authorisers

Taryn Crewe - General Manager Community Facilities

Victoria Villaraza - Local Area Manager

Howick Local Board

18 October 2021

Macleans Reserve options

Areas investigated, but deemed not feasible:

· Options 1,2 and 3:

• Archaeological site in close proximity (no works allowed within 100metres of archaeological sites)

• The identified area (pink area) has Cultural Heritage and will require authorization from Heritage NZ

• There is an overflow land path that runs through the identified areas (dark blue lines)

• All three areas identified will require additional drainage as they are located within the flood plains (light blue areas)

· Option 4:

• Limited car parking available on Oliver Twist Avenue

• Secluded area, which could be dangerous and easily vandalized

• Double access needed to maintain the area at the back

· Option 5:

• Archaeological site in proximity (no works allowed within 100metres of archaeological sites)

• Slightly sloping land

• Close to sports field

• No water connection in proximity

· Option 6:

• Archaeological Site in proximity (no works allowed within 100metres of archaeological sites)

• Cultural Heritage area identified in proximity

• Slightly sloping land

• Close to sports fields

• No water connection in proximity

· Option 7:

• Limited car parking available on Quedley Court

• Slightly sloping land

• Visually intrusive for neighbours

• Possible noise disturbance for neighbours

• Close to sports fields

Areas investigated, and deemed feasible:

· Option A:

· Option B:

Options to be considered:

· Option C (Accessed through Charles Dickens Drive):

· Option D:

Chairperson	Adele White
Deputy Chairperson	John Spiller
Members	Katrina Bungard
	Bo Burns
	David Collings
	Bruce Kendall
	Mike Turinsky
	Bob Wichman
	Peter Young, JP