I hereby give notice that an ordinary meeting of the Kaipātiki Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 20 October 2021

10.00am

This meeting will proceed via Skype for Business

Either a recording or written summary will be

uploaded on the Auckland Council website

 

Kaipātiki Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

John Gillon

 

Deputy Chairperson

Danielle Grant, JP

 

Members

Paula Gillon

 

 

Ann Hartley

 

 

Melanie Kenrick

 

 

Cindy Schmidt

 

 

Andrew Shaw

 

 

Adrian Tyler

 

 

(Quorum 4 members)

 

 

 

Jacinda Short

Democracy Advisor

 

14 October 2021

 

Contact Telephone: (09) 484 6236

Email: jacinda.short@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Kaipātiki Local Board

20 October 2021

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Welcome                                                                                   5

2          Apologies                                                                                 5

3          Declaration of Interest                                          5

4          Confirmation of Minutes                                                         5

5          Leave of Absence                                                                    5

6          Acknowledgements                                              6

7          Petitions                                                                 6

8          Deputations                                                           6

9          Public Forum                                                                            6

10        Extraordinary Business                                       6

11        Notices of Motion                                                  7

12        Notice of Motion - Contractor Performance in Relation to Volunteer Groups in Kaipātiki         9

13        Notice of Motion - Unlock Northcote topic lead                                                                            123

14        Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi                                                                            145

15        Brief report to approve the location of the new multi-purpose community hub building in Northcote Town Centre                                    195

16        Local board views on private plan change 62 for the land at 119, 121 and 129 Onewa Road and at 1, 3, 5 and 7 Gladstone Road, Northcote                                                                            257

17        Play space concept design for Nell Fisher Reserve, Birkenhead                                        267

18        Monarch Park nature trail and naturalisation concept                                                              275

19        Beach Haven renewal of coastal connections - update on consultation and approval of detailed design                                                  287

20        Approval of funding and option for delivery of Kauri Glen Reserve, stage three project        333

21        Kaipātiki Community Facilities Trust Quarterly Report                                                                367

22        Kaipātiki Community Places 2021/2022 Quarter One Reports                                                      379

23        Additions to the 2021-2022 Kaipātiki Local Board meeting schedule                                  411

24        Urgent Decision: local board input for inclusion in Auckland Council’s submission on the “Ministry for the Environment 2021 Managing our wetlands: A discussion document on proposed changes to the wetland regulations”                                                       415

25        Regional Streets for People - Expressions of Interest                                                               437

26        Kaipātiki Local Board Chairperson's Report 443

27        Members' Reports                                            445

28        Governing Body and Independent Maori Statutory Board Members' Update                 451

29        Governance Forward Work Calendar             453

30        Workshop Records - Kaipātiki Local Board - September 2021                                                459

31        Consideration of Extraordinary Items

 


1          Welcome / Karakia

Text

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2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

i)        A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii)       A non-financial conflict of interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

Any questions relating to the Code or the guidelines may be directed to the Local Area Manager in the first instance.

4          Confirmation of Minutes

 

That the Kaipātiki Local Board:

a)          confirm the ordinary minutes of its meeting, held on Wednesday, 15 September 2021, as true and correct.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.


 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

Under Standing Order 2.5.1 and Standing Order 1.10.1 (revoke or alter a previous resolution) Notices of Motion have been received from Member Adrian Tyler and Member Andrew Shaw for consideration under items 12 and 13 respectively.

 


Kaipātiki Local Board

20 October 2021

 

 

Notice of Motion - Contractor Performance in Relation to Volunteer Groups in Kaipātiki

File No.: CP2021/15170

 

  

Whakarāpopototanga matua

Executive summary

1.       Member Adrian Tyler has given notice of motion that they wish to propose.

2.       The notice has been signed by Member Adrian Tyler and Chairperson John Gillon as seconder.

3.       Supporting information is appended in Attachments A, B and C.

 

Motion

That the Kaipātiki Local Board:

a)      note that contractor relations with ecological restoration volunteers appear to have fallen short of contract specifications, and that this is counterproductive to both the Kaipātiki Local Board’s Pest-Free Kaipātiki strategy, the spending of NETR funds and Auckland Council’s stated intentions to protect our natural environment.

b)      request that a review of SMART procurement outcomes for Kaipātiki be initiated promptly with a particular focus on the possible inclusion of specific KPIs for working with volunteer groups.

c)       request information as to whether any contract variations have been made to enable community empowerment as noted in section 41 and 54 of a report received by the Kaipātiki Local Board March 15th 2017 (refer Attachment B of agenda report).

d)      request information as to how contractor performance against Section 1.16 of Auckland Council Full Facilities Contract Specifications (refer Attachment A of agenda report) detailing the way contractors shall work with volunteer groups has been assessed, especially during the recent contract extension review process.

e)      request advice as to whether Section 1.3 ‘Relationship Management Plan’ of the Full Facilities Contract Specifications was intended to include a requirement on Suppliers to develop communications plans with volunteer groups and, if so, how this has been assessed, especially during the recent contract extension review process.

f)       request that this resolution be circulated to all Auckland councillors and local board members.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20 October 2021 - Kaipātiki Local Board business meeting - NOM Contractor Performance in Relation to Volunteer Groups in Kaipātiki

9

b

20 October 2021 - Kaipātiki Local Board business meeting - Proj 17 report to KLB 15 Mar 2017

15

c

20 October 2021 - Kaipātiki Local Board business meeting - PFK MoU

105

      

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

20 October 2021

 

 

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20 October 2021

 

 

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20 October 2021

 

 

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Kaipātiki Local Board

20 October 2021

 

 

Notice of Motion - Unlock Northcote topic lead

File No.: CP2021/15263

 

  

Whakarāpopototanga matua

Executive summary

1.       Member Andrew Shaw has given notice of motion that they wish to propose.

2.       The notice has been signed by Member Andrew Shaw and Member Ann Hartley and Member Cindy Schmidt as seconders. 

3.       Supporting information is appended in Attachments A, B and C.

 

Motion

That the Kaipātiki Local Board:

a)      revoke resolution numbers KT/2020/222 and KT/2022/223 passed at the 9 December 2020 business meeting which established the appointment to and purpose of the Unlock Northcote topic lead role, for the following reasons:

i)       that the project has many stakeholder interest groups locally, across Council and with Central Government;

ii)       that the liaison role is incompatible with the size and complexity of the Unlock Northcote project; and

iii)      that the governance and oversight of the project is better achieved without the liaison role.

b)      request, in light of the revocation of resolution numbers KT/2020/222 and KT/2022/223, that all matters relating to the Unlock Northcote project (in particular those relating to the community hub facility or any other matters that will require a local board decision or input) be brought to workshops and/or briefings that involve all local board members, in order to:

i)       ensure that all members have the opportunity to hear information and advice directly from staff and at the same time;

ii)       enable members (particularly new or first term members) to build their understanding of a complex project through asking questions and getting responses without the ‘influence’ of the views of other more tenured members; and

iii)      make sure that all members are informed sufficiently and can respond effectively if/when they are asked questions about the project by key stakeholders and/or members of the public.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20 October 2021 - Kaipātiki Local Board business meeting - NOM Unlock Northcote topic lead

123

b

20 October 2021 - Kaipātiki Local Board business meeting - Report 09.12.20 Unlock Northcote topic lead

127

c

20 October 2021 - Kaipātiki Local Board business meeting - Resolutions 09.12.20 Unlock Northcote topic lead

139

     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

20 October 2021

 

 

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20 October 2021

 

 

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Kaipātiki Local Board

20 October 2021

 

 

Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi

File No.: CP2021/14292

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek local board feedback on the draft Business Improvement District (BID) Policy (2021) and supporting documents.

Whakarāpopototanga matua

Executive summary

2.       The BID Team has implemented a review of the Business Improvement District (BID) Policy (2016) Kaupapa Here ā-Rohe Whakapiki Pakihi and supporting documents, as advised in the memo to local board members dated 23 April 2021. The memo can be found on the Auckland Council website.

3.       The review sought informal and formal feedback from local boards, BID-operating business associations, non-BID business associations, council-controlled organisations (CCOs), council departments and other external stakeholders.

4.       The review has focused on strengthening those parts of the policy relating to issue resolution and, following local board feedback, the financial sustainability of BID programmes.

5.       The review also focused on elected member needs and identifying any political risks and mitigations.

6.       The draft BID Policy (2021) has been before the Finance and Performance committee at a workshop on 18 August 2021. Feedback received has been incorporated into this version of the BID Policy (2021) and supporting documents.

7.       Staff are now seeking formal feedback from local boards on the draft BID Policy (2021) provided as Attachment A of the agenda report.

8.       Following formal feedback received from local boards, BID-operating business associations, non-BID business associations, CCOs, council departments and other external stakeholders, the final version of the BID Policy (2021) and support documents will be presented to the Finance and Performance Committee for adoption on 9 December 2021.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      provide formal feedback on the draft Business Improvement District Policy (2021) and supporting documents by 1 October 2021.

Horopaki

Context

Overview of the Auckland BID programme

9.       BID-operating business associations are membership-based organisations independent of Auckland Council. The draft BID Policy (2021) supports the independent nature of the BID-operating business associations. They are responsible for the BID programme delivery, its success, and are accountable to BID members/BID affiliates.

10.     Local boards have the primary relationship with BID-operating business associations in their area:

·     Local boards and business associations have a vested interest in a particular place and share similar goals. Working collaboratively achieves greater outcomes.

·     Local boards have significant allocated decision-making responsibility for BID programme establishments, amending existing BID programmes, BID boundary changes, continuation/discontinuation and issue resolution.

11.     Auckland Council requires BID-operating business associations to fully comply with the Business Improvement District (BID) Policy (Kaupapa Hereā-Rohe Whakapiki Pakihi) (refer to Attachment A of the agenda report).

12.     The BID policy sets out the process for:

·     establishing, continuing/discontinuing BID programmes

·     changes to the BID programme boundary area/map

·     changes to the BID targeted rating mechanism

·     issue resolution

·     key stakeholder roles and responsibilities.

13.     The BID policy includes the engagement and reporting requirements for BID-operating business associations to ensure all BID members/BID affiliates have access to the relevant BID programme information. BID-operating business associations must use their Annual General Meeting (AGM) process to obtain formal member approval for the BID programme delivery, budget, and to confirm their BID targeted rate grant amount for the following financial year.

14.     The BID policy describes the balance between the independence of the BID-operating business association and the accountability role council has for monies collected as a public sector organisation. This balance is necessary to sustain public trust and confidence with the Auckland Council BID programme. 

The review

15.     Commencing April 2021, the review of the current policy began with communicating with local boards and all stakeholders involved in the management and operation of BID programmes across Tāmaki Makaurau, both BID-operating and non-BID business associations, council departments and interested parties. The process to date has included informal feedback and comments on the current policy.

16.     The review process focused on strengthening parts of the policy (and updating supporting documents) relating to issue resolution and, following local board feedback, financial sustainability of BID programmes.

17.     The review has also provided the opportunity to clarify the documentation between Auckland Council (collecting the BID targeted rate and the funder) and the BID-operating business association relating to the BID Programme Agreement (2016) document.

Tātaritanga me ngā tohutohu

Analysis and advice

Rationale for the review

18.     The primary objective for reviewing the current 2016 policy is a focus on the issue resolution sections. Experience in this space over the last five years has illustrated gaps in the usefulness of the current policy to address and resolve issues in a timely manner.

19.     The review provided an opportunity to update parts of the policy relating to Auckland Council changes in operation, current business practices and where the advancement of technology has contributed to how business is done, for example Zoom meetings.

20.     There was also an early opportunity to capture informal feedback from local boards and BID-operating business associations.

21.     The information and informal feedback collected in May, June and July of this year has been incorporated into the draft BID Policy 2021 (refer to Attachment A of the agenda report) and supporting documents (refer to Attachments B and C of the agenda report). A summary of the BID Policy (2021) requirements is provided with this report (refer to Attachment D of the agenda report).

22.     BID programmes are operated by independent business associations, and their programmes and services are provided according to their members’ stated priorities. In recognition of their independent status, the BID policy does not prescribe standards for programme effectiveness. That is a matter for business association members to determine. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

Participants in the review

23.     In addition to local boards, there are a range of stakeholders involved in BID programmes, both internal and external to Auckland Council. The BID team set a programme of informal engagement, outlined in Table 1 below:

Table 1 – Key engagement activity

Stakeholder

Engagement

Dates

BID-operating business associations

Business associations without BID programmes

BID communication including newsletters and emails:

Sent to 50+ BID-operating business associations and other interested parties

March, April, May, June and July 2021

Three network meetings

May, June and July 2021

An average attendance exceeded 20+ BID-operating business associations

Four special workshops - topics included: issue resolution, conflict of interest and developing a board charter

June and July 2021

An average of 23+ BID programmes were represented at each workshop.

Local boards

18 local board workshop presentations

June and July 2021

Introduction memo and BID policy review information

Three special topic workshops - topics included: issue resolution, conflict of interest and developing a board charter

June and July 2021

An average of 16 local board elected members attended each workshop

Local Board Services Division Lead team

Presentation and information feedback received

Presentation on 18 June 2021

Finance and Performance Committee

Memo on BID policy review project

April 2021

Council departments including:

·    Legal Services

·    Connected Communities

·    Ngā Mātārae

·    Risk and Assurance

·    Finance and Policy

·    Local Board Services

Regular meetings, engagement and feedback

May, June, and July 2021

Independent polling agent

 

Engagement and feedback regarding the ballot/polling process

June 2021

Finance and Performance Committee workshop

The draft BID Policy (2021) V1 and support documents were presented and feedback received

18 August 2021

24.     The process to undertake the review of the current policy (2016) takes place from February 2021 to June 2022. Progress to date is set out in Table 2 below:

Table 2 - Progress to date

Date

Progress

2021

Feb/March

·    Project planning, stakeholder communications

April to July

·    Directed consultation with local boards and stakeholders on the current BID policy and identified themes

  issue resolution

  conflicts of interest

  board charter development

May/June

·    Cross council, external engagement and feedback

June/July

·    Draft BID Policy (2021) and supporting documents created

August 18

·    Finance and Performance Committee workshop

August/September

·    Distribution of draft BID Policy (2021) for formal feedback

Informal local board feedback

25.     Discussions with local boards during workshops centred around:

·     issue resolution – how to do this fairly and in a timely manner

·     operational issues – relating to management and governance of BID-operating business associations

·     opportunities for collaboration and cost savings between BIDs

·     elected members involvement with BID-operating business associations

·     growth opportunities for BID-operating business associations

·     continued dependence on local board funding.

Seeking local board formal feedback on the draft BID Policy (2021) and support documents

26.     Local boards are now being asked to provide formal feedback on a revised draft policy (2021) and support documents (refer to Attachments A, B and C of the agenda report). Local boards are encouraged to engage with BID-operating business associations in their local board area (where relevant/possible) to help to inform this feedback process. 

27.     Any feedback from local boards will help the further development of BID Policy (2021). It would be, however, particularly useful to get local board views on proposed changes set out in Tables 3 and 4 below.

28.     Feedback from local boards, external stakeholders and any further feedback from BID-operating business associations will be reviewed by staff and this will help inform the final version of the policy. Formal feedback can be sent to bids@aucklandcouncil.govt.nz

Draft BID Policy (2021) and support documents

29.     Once the BID Policy 2021 is approved, other support material will be made available on the BID Auckland Council website www.bid.aucklandcouncil.govt.nz and include:

·        BID-operating business association constitution (template 2021)

·        BID-operating executive committee board charter (template 2021)

·        individual BID programme area maps

·        BID affiliate/BID business association membership qualification diagram

·        local board BID representative position description

·        template documents, including:

o   AGM agenda

o   AGM minutes

o   BID programme income and expenditure budget (for BID grant $120,000).

Summary of changes made to the draft BID Policy (2021) and support documents

30.     The key proposed changes incorporated into the draft BID Policy (2021) are set out in Table 3:

Table 3 - Key changes made to the draft BID Policy (2021) and support documents

Key change from current policy

Description

Note

2021 section, page

Issue resolution

 

Improving the ability to resolve issues with a clear process in a timely manner

An issue is identified as non- compliance with the BID policy

3.5, Requirement 24

BID Programme Funding Agreement (2021) Attachment B

Replaced BID Programme Agreement (2016)

Clarifies the relationship between the parties

3.1, Requirement 18

Size and scale of BID programmes

Minimum BID targeted rate grant $120,000

No change from 2016

Minimum BID targeted rate grant $120,000 remains

A new requirement for legacy BID programmes (11 in total) that currently receive less than $120,000pa to increase their targeted rate up to that amount over the next five years

A variety of options are suggested to achieve this

This requirement is a result of local board feedback on concerns to continually fund non-financially sustainable BID programmes

 

1.4, Requirement 3 and 4

Exceptional or unexpected circumstances

Council may, at its discretion, depart from the requirement set out in section 2.4 (25% of total voting forms must be returned for the ballot to be valid)

Council will consider evidence of support to date, what is fair and any impact from amending the voting threshold mandate

 

3.4.2

BID operating business association constitution (template 2016)

This supporting document was included as part of the current policy and now removed from the BID Policy (2021)

This allows the business association to amend their constitution to suit their local needs, on the basis it’s not inconsistent with the BID policy

A template document is provided on the www.bid.auckland.govt.nz website

1.1, 2.3.2 Requirement 12

BID operating executive committee board charter (template 2016)

This supporting document was included as part of the current policy and now removed from the BID Policy (2021)

This allows the business association to amend their board charter to suit their local needs, on the basis it’s not inconsistent with the BID policy

A template document is provided on the www.bid.auckland.govt.nz website

1.1, 2.3.2 Requirement 12

31.     Minor changes made to the draft BID Policy (2021) are set out in Table 4 below:

Table 4 - Minor changes made to the draft BID Policy (2021) and support documents

Minor changes to current policy

Description

Note

2021 section, page

Other council funding

 

Organisational view on risk regarding BID-operating business association receiving other council funding

The draft BID policy acknowledges other council funding grants allocated to BID-operating business associations

2.3.4, Requirement 16

Local boards – other roles

 

Updated

Refer to elected member conflicts of interest policy

A link to these documents can be found here

2.5.3

BID Annual Accountability Report (2021) Attachment C

Name change from BID Annual Accountability Agreement (2016)

To include BID targeted rate grant amount and copy of AGM resolution

3.2, Requirement 22, Table 2, item 9

Audit – provision for a review audit or full audit

Recognition of increased risk and increased reporting requirement based on the amount of targeted rate received

Set as a sliding scale

BID targeted rate grants less than $200,000pa must commission a review audit

BID targeted rate grants more than $200,000pa must commission a full audit

3.2, Requirement 23, Table 2, item 4

Rating mechanism - flat rate

Lifted the maximum flat rate amount from $500 to $900 per rateable property

To provide more flexibility for BID-operating business associations when considering BID programme budgets and the impact of BID targeted rates on ratepayers

3.1.2

Tauākī whakaaweawe āhuarangi

Climate impact statement

32.     The BID Policy (2021) focuses on the governance and accountability for BID-operating business associations. Individually the BID programme, through targeted rate-funding, can focus on advocacy and activities.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33.     Formal feedback will be sought from other council teams including CCOs and those who work and have an interested in the BID programme and business community space.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34.     Local boards have engaged with the review of the BID Policy (2016) and their informal feedback has been incorporated into the draft BID Policy (2021) and support documents. Table 1 outlines local board engagement to date.

Tauākī whakaaweawe Māori

Māori impact statement

35.     Officers are working with Auckland Council’s Ngā Mātārae Unit to ensure that the BID Policy (2021) aligns with the Auckland Council Māori Responsiveness Framework. 

Ngā ritenga ā-pūtea

Financial implications

36.     There are no financial implications for local boards under the draft BID Policy (2021).

37.     Targeted rates for BID-operating business associations are raised directly from commercial ratepayers in the district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the association every quarter.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38.     There are no direct financial risks to the local board or the council that could result from the draft BID Policy (2021) and supporting documents.

39.     The policy describes the balance between the independence of the BID-operating business association and the accountability for monies collected by a public sector organisation.

40.     The draft BID Policy (2021) and support documents set out the requirements and obligations for BID-operating business associations and are intended to help minimise the potential for business associations to misuse BID targeted rate funds by requiring each BID to plan for their intended use, report on its activities to its members, and to undertake and meet all requirements set out in the policy.

Ngā koringa ā-muri

Next steps

41.     Following formal feedback received from local boards, CCOs, BID-operating business associations, non-BID business associations, council departments, other external stakeholders and those with an interest in BID programmes, a final BID Policy (2021) and support documents will be updated, and the steps outlined in Table 5 below will be completed by the BID team:

Table 5 - Progress to completion

Date

Progress

2021

August

·    Draft BID Policy (2021) and support documents updated to post Finance and Performance Committee workshop feedback

Mid-August to 1 October

·    Draft BID Policy (2021) and support documents distributed to local boards, BID-operating business associations, council departments, CCOs and other stakeholders for formal feedback

·    Update www.bid.aucklandcouncil.govt.nz website with feedback link

·    Feedback open 24 August to 1 October

October

·    Update draft BID Policy (2021) and supporting documents incorporating formal feedback

9 December

·    Presentation of final version of BID Policy (2021) and support documents to Finance and Performance Committee meeting

2022

January/February

·    Post Finance and Performance approval actions, communications with local boards, BID-operating business associations, all stakeholders, and update www.bid.aucklandcouncil.govt.nz website

March to June

·    BID Policy (2021) communication, support and advice

·    The BID team will provide assistance to the 50 BID-operating business associations to comply with the BID Policy (2021), including guidance with aligning their individual constitutions and governance documents to meet the timing of their 2022 AGM timeframes

42.     The BID Policy (2021), if approved by the Finance and Performance Committee in December 2021, would become operational on 1 July 2022. 


 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20 October 2021 - Kaipātiki Local Board Business Meeting - Draft BID Policy (2021)

153

b

20 October 2021 - Kaipātiki Local Board Business Meeting - BID Funding Agreement

175

c

20 October 2021 - Kaipātiki Local Board Business Meeting - BID Annual Accountability Report

187

d

20 October 2021 - Kaipātiki Local Board Business Meeting - Draft BID Policy requirements

189

     

Ngā kaihaina

Signatories

Authors

Claire Siddens - Principal Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Louise Mason - GM Local Board Services

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

20 October 2021

 

 

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20 October 2021

 

 

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20 October 2021

 

 

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Kaipātiki Local Board

20 October 2021

 

 

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Kaipātiki Local Board

20 October 2021

 

 

Brief report to approve the location of the new multi-purpose community hub building in Northcote Town Centre

File No.: CP2021/15268

 

  

 

Te take mō te pūrongo

Purpose of the report

1.          To approve the location of the new multi-purpose community hub building as part of the programme of urban renewal for Northcote Town Centre. 

Whakarāpopototanga matua

Executive summary

2.       At the Kaipātiki Local Board 15 September 2021 business meeting, the board received a report to approve the location of the new multi-purpose community building in Northcote town centre (refer to Attachment A of the agenda report). At this meeting the local board resolved the following (resolution number KT/2021/150):

“to defer the item to the Kaipātiki Local Board 20 October 2021 business meeting to allow time for local board members to gather further understanding on locating the Northcote community hub building at the Mitchell Building site vs the Lake Road site”.

3.       Following the business meeting on 15 September 2021, board members were requested to lodge any questions they have and Eke Panuku have provided a response to these questions (refer to Attachment C of the agenda report) along with a memo (refer to Attachment B of the agenda report).

4.       The supporting information below is appended in Attachments A, B, C and D of the agenda report:

·     Deferred report on ‘Approve the location of the new multi-purpose community hub building in Northcote town centre’ from the 15 September 2021 business meeting

·     Memo from Eke Panuku

·     Kaipātiki Local Board queries on community hub location

·     Northcote Town Centre Benchmark Masterplan March 2019.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      approve the location of the new multi-purpose community hub building as part of the programme of urban renewal for Northcote Town Centre. 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20 October 2021 - Kaipātiki Local Board Business Meeting - 15 September 2021 business meeting report - 'Approve the location of the new multi-purpose community hub building in Northcote town centre"

195

b

20 October 2021 - Kaipātiki Local Board Business Meeting - Memo to Kaipātiki Local Board on community facility location; Oct 2021

235

c

20 October 2021 - Kaipātiki Local Board Business Meeting - Kaipātiki Local Board queries on community hub location - Oct 2021

239

d

20 October 2021 - Kaipātiki Local Board Business Meeting - Northcote Town Centre Benchmark Masterplan March 2019

247

     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

20 October 2021

 

 

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Kaipātiki Local Board

20 October 2021

 

 

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20 October 2021

 

 

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20 October 2021

 

 

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Kaipātiki Local Board

20 October 2021

 

 

Local board views on private plan change 62 for the land at 119, 121 and 129 Onewa Road and at 1, 3, 5 and 7 Gladstone Road, Northcote

File No.: CP2021/14922

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek the Kaipātiki Local Board views on private plan change 62 (PC62) by Goldstar Corporation Limited (“GCL”) for the land at 119, 121 and 129 Onewa Road and at 1, 3, 5 and 7 Gladstone Road, Northcote.

Whakarāpopototanga matua

Executive summary

2.       Decision-makers on a private plan change to the Auckland Unitary Plan (AUP) must consider local boards’ views on the plan change if the relevant local boards choose to provide their views.

3.       Each local board has a responsibility to communicate the interests and preferences of people in its area on Auckland Council policy documents, including private plan changes. A local board can present local views and preferences when expressed by the whole local board.[1]

4.       Lovett Planning on behalf of GCL lodged PC62 to rezone the land at 119, 121 and 129 Onewa Road and at 1, 3, 5 and 7 Gladstone Road, Northcote.

5.       PC62 would change the AUP by rezoning 1.62 hectares of land on Onewa Road and Gladstone Road. Specifically, the request seeks to:

a)    Rezone land from Business Light Industry Zone to Business Mixed Use Zone; and

b)    Amend the AUP GIS Viewer to cover the Site with a Height Variation Control of 21 metres.

6.       PC62 had a notification period (20 working days) between 24 June and 22 July 2021.

7.       A total of 29 submissions were received on the plan change.

8.       Key themes that have been raised in submissions received include effects on the local character and views, shading, privacy, building density and height, local transport network, local infrastructure and environmental effects.

9.       This report is the mechanism for the local board to resolve and provide its views on PC 62. Staff do not recommend what view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      provide local board views on private plan change 62 lodged by Goldstar Corporation Limited to rezone the land at 119, 121 and 129 Onewa Road and at 1, 3, 5 and 7 Gladstone Road, Northcote.

b)      appoint a local board member to speak to the local board views at a hearing on private plan change 62.

c)       delegate authority to the chairperson of the Kaipātiki Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the private plan change hearing.

Horopaki

Context

Decision-making authority

10.     Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents.[2]

11.     A private plan change request will be included in the AUP if it is approved. Local boards must have the opportunity to provide their views on private plan change requests when an entity other than council proposes a change to the AUP.   

12.     If the local board chooses to provide its views, the reporting planner includes those views in the section 42A hearing report. Local board views are included in the analysis of the private plan change, along with submissions.

13.     If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who decide on the private plan change request.

14.     This report provides an overview of the private plan change and a summary of submissions’ key themes. 

15.     The report does not recommend what views the local board should convey, should the local board convey its views on private plan change 62. The planner cannot advise the local board as to what its views should be.

Tātaritanga me ngā tohutohu

Analysis and advice

Plan change overview

16.     The land affected by the plan change request encompasses approximately 1.62 hectares of Light Industry Zone. The ‘Western Block’ (refer to Figure 2) comprises two storey buildings which contain a gym and office buildings with associated at-grade carparking. In the ‘Eastern Block’ there are a number of single storey buildings fronting on to Gladstone Road and a range of single storey buildings accommodating a mixture of businesses.

17.     The site is located along Onewa Road and is approximately 1.3 kilometres to the west of State Highway 1 and 800 meters to the east of the edge of the Birkenhead Town Centre. The Eastern and Western Blocks are split by Gladstone Road, which has a north south orientation.

 

Figure 1 Locality plan

18.     Both the Eastern and Western Blocks have Onewa Road on the southern boundary. On the western block, the remaining boundaries that do not have road frontages are surrounded by Residential Mixed Housing Urban (“MHU”) Zone. These sites comprise single storey dwellings and the Northcote College sports fields/courts to the north. On the eastern block, the remaining boundaries that do not have road frontages has MHU to the north and Special Purpose – School Zone to the east. Refer to Figure 2.

Figure 2 Current AUP Zoning

Themes from submissions received

19.     A total of 29 submissions were received on the plan change (approximately 107 submission points raised overall). Key matters raised are outlined in the Table 1 below:

Table 1 submissions received on plan change 62

Submissions

Number of submissions

Key matters raised

In support

3

-     It will open up development and support higher density housing

-     Will add aesthetics to the area and support local businesses

-     Will be positive for the area

In Support, with amendments

4

-     Seeks more car parking

-     Concerns about an increase traffic/transport effects

-     Concerns about waste management

-     Effects on neighboring properties 

In opposition

16

Oppose the plan change due to:

-     Increase in traffic/transport effects

-     Concerns about road safety

-     Lack of car parking

-     Poor urban quality

-     Lack of infrastructure

-     No regard to existing neighbors

-     Density is too high

-     Concerns about waste management

-     Lack of Green Space

In opposition (unless these concerns are addressed)

6

-     Loss of privacy

-     Increase traffic/transport effects

-     Concerns about road safety

-     Lack of car parking

-     Loss of sunlight and shading effects

-     Increase in noise and vibration

-     Social effects (social and financial distress)

-     Adequacy of Transport assessment

-     Reduction in amenity values in the area

 

20.     Detailed information on individual submissions and the summary of all decisions requested by submitters is available from the following link on council’s website: https://www.aucklandcouncil.govt.nz/UnitaryPlanDocuments/pc-62-summary-of-decisions-requested.pdf

Tauākī whakaaweawe āhuarangi

Climate impact statement

Context

21.     Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan sets out Auckland’s climate goals:

·    to adapt to the impacts of climate change by planning for the changes we will face (climate adaptation)

·    to reduce greenhouse gas emissions by 50 per cent by 2030 and achieve net zero emissions by 2050 (climate mitigation).

22.     The first of council’s climate goals is relevant because it relates to climate adaptation. That goal aligns with the legal principle for Recourse Management Act (RMA) decision-makers to have particular regard to the effects of climate change (section 7(i) RMA).   

23.     However, the RMA currently precludes the second goal: consideration of climate mitigation. Consequently, any local board views on climate mitigation will be disregarded by the plan change decision-makers.

24.     RMA amendments coming into force next year will enable climate mitigation to be considered.  These effects cannot be considered now, unless the private plan change proposes rules about particular greenhouse gas discharges. No rules of that kind are proposed.

Implications for local board views

25.     The table below provides further guidance as to the matters that are in and out of scope with respect to climate change and RMA decision-making.  

In scope for RMA decision-making

Out of scope for RMA decision-making

Climate adaption issues such as:

How should land be allocated to different activities when considering how climate change may affect our environment? How and where should physical resources be constructed?

For example:

·    will sea-level rise cause inundation of land where development is proposed? 

·    is the land in an area susceptible to coastal instability or erosion?

·    will Auckland be less- or better-prepared for flooding, stress on infrastructure, coastal and storm inundation?

·    is ecosystem resilience improved through ecological restoration or reduced by the loss of indigenous habitats?

Climate mitigation issues such as:

·        release of greenhouse gas emissions into the atmosphere

·        increase in tail-pipe emissions from private car use, use of coal fired or natural gas burners

 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26.     Staff from Healthy Waters, Environmental Services and Engineering [in Regulatory Services] will review relevant submissions and provide expert advice that supports the preparation of the hearing report. 

27.     Auckland Transport made a submission on PC62. Watercare Services indicated they would become involved in development on these sites at the resource consent stage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28.     The private plan change request is within the Kaipātiki Local Board area.

29.     This plan change relates to the Kaipātiki Local Board area only.

30.     Factors the local board may wish to consider in formulating its view:

·     interests and preferences of people in local board area

·     well-being of communities within the local board area

·     local board documents, such as local board plan, local board agreement

·     responsibilities and operation of the local board.

31.     This report is the mechanism for obtaining formal local board views. The decision-maker for PC62 will consider local board views, if provided, alongside the section 42A report, technical reporting, submitters and a site visit when deciding on the private plan change.    

Tauākī whakaaweawe Māori

Māori impact statement

32.     If the local board chooses to provide its views on PC62, it includes the opportunity to comment on matters that may be of interest or importance to Māori people, wellbeing of Māori communities or Te Ao Māori (Māori worldview).

33.     The section 32 report prepared by the applicant has provided the following details in regards to iwi engagement:

“5.27 With regard to Subsection (4A) of Section 32, the consultation in accordance with Schedule 1 has been initiated and will have the potential to be continued through the formal submission stages for the Proposed Plan Change if issues are still “live” for any of the relevant groups of mana whenua, iwi, hapu or other affected maori and cultural entities.”

34.     In response to the above consultation, Ngāti Paoa Iwi Trust provided a letter which confirmed their support of the proposal (please refer to Attachment A of the agenda report).

35.     All relevant iwi authorities were notified in accordance with the RMA and had the opportunity to make submissions on PC62 on issues that are important to them.

36.     Three iwi responded, but none provided a Cultural Values Assessment or comments on the content of the plan change during the submission period. No iwi requested the appointment of a commissioner with an understanding of tikanga Māori and of the perspectives of local iwi or hapū.   

Ngā ritenga ā-pūtea

Financial implications

37.     The costs associated with processing the private plan change request are recovered from the applicant. The effects of development associated with the private plan change request on infrastructure (and any associated funding/financing issues) is a matter that will need to be addressed in the section 42A hearing report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38.     There is a risk that the local board will be unable to provide its views and preferences on PC62 if it does not pass a resolution. This report provides:

·     the mechanism for the Kaipātiki Local Board to express its views and preferences

·     the opportunity for a local board member to speak at a hearing on behalf of the local board.

39.     If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

40.     The power to provide local board views regarding the content of a private plan change cannot be delegated to individual local board member(s).[3]  This report enables the whole local board to decide whether to provide its views and if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

41.     The reporting planner will include, and report on, any resolution of the local board in the section 42A hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing of submissions for that purpose. 

42.     The reporting planner will advise the local board of the decision on the private plan change request by memorandum.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20 October 2021 - Kaipātiki Local Board Business Meeting - Attachment A - Ngāti Paoa letter

263

     

Ngā kaihaina

Signatories

Authors

Todd Elder - Planner

Authorisers

John Duguid - General Manager - Plans and Places

Heather Skinner - Local Board Advisor

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

20 October 2021

 

 

PDF Creator


Kaipātiki Local Board

20 October 2021

 

 

Play space concept design for Nell Fisher Reserve, Birkenhead

File No.: CP2021/15150

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek approval for the play space renewal and upgrade concept design at Nell Fisher Reserve, Birkenhead.

Whakarāpopototanga matua

Executive summary

2.       A concept design has been developed to renew and upgrade the play space at Nell Fisher Reserve, Birkenhead, provided as Attachment A of the agenda report - Nell Fisher Reserve play space concept design.

3.       The concept includes:

·     replacement of the existing toddler swing with a you-and-me swing

·     relocation of the existing spinner

·     additional of harmony bells, chimes and a music ball. The music ball will be accessible to the library to insert different songs and stories as they desire

·     addition of a tunnel under the existing slide

·     wet pour surface installed around a new in-ground trampoline

·     binoculars and balancing step.

4.       Staff suggest installing a basket swing in place of a you-and-me swing to provide play for all ages and thus help to fill the provision gap for junior (10 to 14 years) aged children, that the play space and concept do not currently provide for. The substitution will not require additional budget to implement.

5.       The concept is expected to cost $68,343 to deliver. There is $50,000 LDI capex budget available from the project “Nell Fisher Reserve - renew and enhance the play space” (ID 30783 ) (resolution number KT/2021/86) for the play elements that are new. There is an additional amount of $22,103 Capex renewals budget sought to be allocated from the project “Kaipātiki - renew play equipment” (ID 27962).

6.       Once approved, the physical works can be delivered in early to mid-2022.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      approve the play space renewal and concept design as provided in Attachment A of the agenda report for Nell Fisher Reserve, Birkenhead with the inclusion of a basket swing in place of the you and me swing.

b)      approve the allocation of $22,103 renewal capex funding from the 2021/2022 community facilities renewal project “Kaipātiki - renew play equipment” (ID 27962), towards the renewal of the swings and the play surface at Nell Fisher Reserve, Birkenhead.

Horopaki

Context

7.       Nell Fisher Reserve is located at the corner of two main streets in Birkenhead’s suburban centre. It forms a significant civic space and forecourt to the Birkenhead Library and Plunket facility. Due to its location, the play space was given a high priority for development in the Kaipātiki play and SunSmart provision audit (2018).

8.       The Kaipātiki Local Board allocated $50,000 of locally driven initiatives (LDI) capex towards enhancing the play space (resolution number KT/2021/86).

9.       The Kaipātiki play and SunSmart provision audit (2018) also made recommendations as to how the play space will be enhanced, as follows:

·     the existing play facility is upgraded and enhanced, carefully considering creative expansion into other areas of the reserve whilst evaluating impacts on access / circulation and ensuring retention of existing mature trees for amenity and shade

·     upgrades maintain primary provision focus on early childhood (under five years) and childhood (five to nine years) age groups, allowing for supplementary provision of exciting elements to improve play value and encourage interaction with parents/ caregivers

·     the inclusion of Junior age group equipment could be explored with a view to balancing public demand with spatial requirements and wider reserve function

·     new, creative and unique experiences through balance / jumping play elements like playable edges, balance beams within planting or low mounds, potentially incorporating a trampoline, are to be considered to add additional activity provision and unstructured play opportunities

·     high quality sound, music, art etc. play elements are included for additional unstructured play

·     the stainless-steel slide is re-oriented away from afternoon sun if retained.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     Using the LDI capex budget allocated, a concept design was developed to enhance the play space according to the above recommendations and is provided as Attachment A to the agenda report.

11.     The concept includes:

·     replacement of the existing toddler swing with a you-and-me swing

·     relocation of the existing spinner

·     additional of harmony bells, chimes and a music ball. The music ball will be accessible to the library staff to potentially play different songs and stories

·     addition of a tunnel under the existing slide

·     wet pour surface installed around a new in-ground trampoline

·     binoculars and balancing steppers.

12.     Resource consent is not required for the concept as presented.

13.     Options for the new play assets were discussed with the Kaipātiki Local Board at a workshop on 4 March 2020, and again on 25 August 2021.

 

 

 

14.     The local board supported the concept design in principle at a workshop held 25 August 2021, with the exception of three main points raised:

Query

Response

The design didn’t appear to cater for the junior age group

·    Options for climbing equipment to suit the junior age groups (10 to 14 years) were also discussed with the local board. However, these were outside of the project budget and required some of the existing play equipment to be removed to fit within the play space.

·    There is potential for the local board to provide additional LDI capex budget for the installation of one of the larger climbing pieces of play equipment elsewhere within Nell Fisher Reserve or Birkenhead town centre in the future.

Whether a you-and-me toddler swing or a basket swing should be installed

·    Staff suggest swapping out the you-and-me swingfor a basket swing as the basket swing provides play for all ages and so would help fill the provision gap for junior (10 to 14 years) aged children.

·    There is no cost difference between the you-and-me swing and the basket swing.

If the slide could be incorporated into the tunnel mound to enable easier access for younger children

·    This will be investigated further during the detailed design and incorporated into the mound as much as possible and within the budget limitations of the project.

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

15.     It is anticipated that there will be an increase in carbon emission from construction, including contractor emissions. Staff will seek to minimise carbon and contractor emissions as far as possible when delivering the project. Maximising the upcycling and recycling of existing material, aligned with the waste management hierarchy (prevention, reduction, recycle), will also be prioritised to ensure minimum impact.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16.     Parks Services have been involved in developing the outcomes and benefits that this project seeks to achieve, in particular, producing the Kaipātiki play and SunSmart provision audit (2018).

17.     Birkenhead Library and Civic Centre staff were contacted to provide feedback on the concept and were supportive of the design. Their main request was to provide drainage in the spinner as is often fills with water after the rain. This will be assessed on site with the contractor to see if this can be remedied.

18.     The Community Facilities, Facilities Manager and Facilities Co-ordinator were supportive of the design from an operations and maintenance perspective.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     The design contributes towards the delivery of outcome three of the Kaipātiki Local Board Plan 2020: Places and spaces - Our built environment is high quality, vibrant, well-maintained, reflects the culture and heritage of Kaipātiki, and meets our people’s needs.

20.     The design was sent to the Birkenhead Business Association on 19 May 2021, for the opportunity to provide feedback. No response was received.

Tauākī whakaaweawe Māori

Māori impact statement

21.     All iwi with an interest in the Kaipātiki Local Board area were emailed on 19 May 2021, to canvas interest in being involved in the project and/or contributing towards the design. There were no responses received.

22.     The design will provide recreational opportunities for local tamariki that benefit both their mental and physical well-being. Through this, the project will be beneficial to Māori living in Birkenhead and those visiting the Birkenhead town centre by.

Ngā ritenga ā-pūtea

Financial implications

23.     The concept as presented is estimated to cost $68,343 capex budget (including 10% contingency). This is higher than the $50,000 budget ($3,760 spent to date). However, as two of the items will be renewals, the swings and the play surface, the additional $22,103 required can be allocated from renewal capex budget from the 2021/2022 renewal project “Kaipātiki - renew play equipment” (ID 27962)

24.     With the combined renewal and LDI capex budget of $72,103, there is likely to be sufficient budget to deliver the concept as presented.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25.     At the time of writing this report COVID-19 related government restrictions were in place. There is a risk that these restrictions and/or the flow on effect of these will result in a delay in the delivery of this project. The risk is particularly relevant for material/play equipment supply and contractor availability.

26.     As the design is currently a developed concept there is potential for some elements to change through the detailed design phase and on-site during construction. For example, where site conditions might necessitate design changes, or if products and materials are no longer available or prices inflate.

27.     Design changes will be avoided where possible. Any minor changes will retain the original design intent, while any potential larger changes will come back to the local board for consideration if necessary.

Ngā koringa ā-muri

Next steps

28.     Finalise detailed design and procure the play equipment as soon as possible to avoid further price increases and allow for the long lead times for play equipment supply.

29.     Tender the physical works and appoint a contractor for delivery in early to mid-2022.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20 October 2021 - Kaipātiki Local Board business meeting - Nell Fisher Reserve play space concept design

271

     

Ngā kaihaina

Signatories

Authors

Kaitlyn White – Senior Project Manager, Community Facilities  

Authorisers

Taryn Crewe - General Manager Community Facilities

Heather Skinner - Local Board Advisor

Eric Perry - Local Area Manager

 



Kaipātiki Local Board

20 October 2021

 

 

PDF Creator



Kaipātiki Local Board

20 October 2021

 

 

Monarch Park nature trail and naturalisation concept

File No.: CP2021/13784

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek approval for the Monarch Park nature trail and naturalisation concept design.

Whakarāpopototanga matua

Executive summary

2.       A concept design for Monarch Park has been developed to both trial an area for naturalisation and to provide nature spaces and trails. The concept is provided as Attachment A - Monarch Park nature trail developed concept.

3.       The concept delivers on outcomes and recommendations of the Kaipātiki Nature Spaces and Trails Feasibility Assessment (2018) and the Naturalisation of Parks Service Assessment (2019).

4.       The concept includes:

·     the development of playful nature trails through the existing vegetation on the northern side of the reserve, noted as the “forest floor trail” in Attachment A of the agenda report

·     the renewal and enhancement of the existing “enchanted forest” in the southern side of the reserve, including insect and lizard hotels

·     the installation of a naturalised area at the entrance to the “enchanted forest”, which will include a planted butterfly meadow

·     wayfinding and interpretive signage.

5.       The concept is estimated to cost $250,000 to deliver in full, including costs spent to date. A total capex budget of $234,780 has been allocated towards delivery of this concept (Monarch Park – develop into a nature space and trail park in Kaipātiki ID 24212, $209,561 and Naturalisation of park reserves within Kaipātiki ID26103, $25,219). An additional $29,621 capex budget is required from the 2021/2022 renewal project line “Kaipātiki - renew play equipment” (work programme ID 27962) to renew the existing assets within the forest floor trail. With the addition of the renewals budget, a total of $264,401 will be available to deliver the concept.

6.       Once the concept design is approved, the physical works can be delivered in early 2022.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      approve the Monarch Park nature trail and naturalisation concept design as provided in Attachment A of the agenda report.

b)      approve the allocation of $29,621 capex from the 2021/2022 community facilities renewal project line “Kaipātiki - renew play equipment (work programme ID 27962) ” towards the renewal of the existing assets within the forest floor trail.

 

Horopaki

Context

7.       The Kaipātiki Local Board approved the investigation and design of nature spaces and trails in Monarch Park, when they adopted the Kaipātiki Nature Spaces and Trails Feasibility Assessment in September 2018 (resolution number KT/2018/246).

8.       The local board also adopted the service assessment for Naturalisation of Parks (2019) as a framework for detailed investigation and development of a trial site. The naturalisation assessment noted that Monarch Park is the preferred location for the trial (resolution number KT/2019/149).

9.       Two projects, “Monarch Park – develop into a nature space and trail park in Kaipātiki” and “Naturalisation of park reserves within Kaipātiki”, were included in the local board’s 2019/2020 financial year Community Facilities work programme (resolution number KT/2019/119) to deliver the naturalisation trial, nature spaces and trails within Monarch Park.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     A concept design for Monarch Park has been developed to include both the outcomes of trialling an area for naturalisation and to provide nature spaces and trails. The concept is provided as Attachment A - Monarch Park nature trail developed concept.

11.     The developed concept includes:

·    the development of nature trails through the existing vegetation on the northern side of the reserve, noted as the “forest floor trail” in Attachment A. This area is proposed to include:

timber stairs

a boardwalk crossing

a raised timber trail with balance poles and beams

a log scramble using an already fallen willow tree

insect hotels

an entrance gateway/gathering feature.

·    the enhancement of the existing “enchanted forest” in the southern side of the reserve which will include:

tee pee frames and stacks for hut building

insect hotels for butterflies, bees, weta and lizards

refurbishment of the existing play features.

·    the installation of a naturalised area at the entrance to the “enchanted forest”, which will include:

a planted butterfly meadow with a particular focus on attracting Monarch butterflies to reflect the park’s name

butterfly and bee insect hotels

a compacted aggregate path to walk through the meadow

timber stairs to link to the “enchanted forest”.

12.     Wayfinding and interpretive signage is proposed to be included throughout the three areas.

13.     The meadow planting has been recommended by a consultant ecologist to attract and provide sustenance to bees and butterflies. The ‘blueprint’ for this meadow has been taken from the one that has recently been planted at Tuff Crater in Northcote.

14.     The concept was developed in collaboration with the Monarch Park Placemaking Group (Friends of Monarch Park). This group is not active in the park at present, though they have indicated their support for the proposal and a desire to recommence activities once volunteer capacity increases.

15.     The design was provided to Pest Free Kaipātiki who confirmed that it was not in conflict with any of the work they carry out at Monarch Park.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16.     The naturalisation area proposed will enable a more hospitable environment for pollinators like bees and butterflies, enhancing the local natural ecosystems. The naturalised area will also reduce the pollutants produced by regular mowing.

17.     Providing a better connection to nature through a fun and interactive experience will enable users to learn about and foster passion for the environment and its conservation and enhancement.

18.     The manufacture and supply of the materials required will produce some carbon emissions. To minimise these the design proposes to reuse fallen willows on site for the log scramble elements, and to use New Zealand suppliers as much as possible. Additionally, re-use of materials from decommissioned Auckland Council structures is proposed to be used in the design where possible, for example the timber that was salvaged from the Hinemoa Park dinghy ramp renewal.

19.     The wildlife houses will also be made from untreated timber to be suitable for insects to inhabit.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.     Parks Services have been involved in developing the outcomes and benefits that this project seeks to achieve.

21.     Healthy Waters have been consulted given that some of the proposed nature play assets will be within the park’s overland flow path. Healthy Waters were supportive of the works, as they are designed with permeability in mind.

22.     The Community Facilities arboricultural services team have provided input into the design and will be consulted throughout the delivery to ensure that the existing trees in the reserve are not damaged during the works.

23.     Works Over Approval from Watercare should be obtained as the forest floor nature trail is in the vicinity of underground wastewater infrastructure.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.     The local board supported the concept design in principle at a workshop held 2 June 2021. The key points of feedback that have been incorporated into the design include:

·     changing the concrete path in the meadow to something more natural and permeable. This has been changed to aggregate as depicted in Attachment A of the agenda report.

·     ensuring there is a wild grass area, which is a section where the current grass is left unmown and promoted as a meadow. This is included as the “butterfly meadow seed mix” area.

·     ensuring swan plants are included in the butterfly meadow. These have been included in the planting plan.

25.     The design contributes towards the delivery of two outcomes of the Kaipātiki Local Board Plan 2020:

·     Outcome 2: Environment - Our natural environment is protected and restored for future generations to enjoy.

·     Outcome 3: Places and spaces - Our built environment is high quality, vibrant, well-maintained, reflects he culture and heritage of Kaipātiki, and meets our people’s needs.

Tauākī whakaaweawe Māori

Māori impact statement

26.     All iwi with an interest in the Kaipātiki Local Board area were emailed in June 2021 to canvas interest in being involved in the project and/or contributing towards the design. There were no responses received.

27.     The Te Aranga Design Principles (Auckland Design Manual) were applied when developing the design. Particular focus was given to Taiao – the natural environment is protected, restored and/or enhanced; and Mauri Tū – environmental health is protected, maintained and/or enhanced.

28.     The design will be beneficial to māori living in the Hillcrest area by way of developing kaitiakitanga (guardianship and protection for the environment) through nature play and learning opportunities throughout the trail. The design also provides recreational opportunities for local tamariki to benefit their mental and physical well-being.

Ngā ritenga ā-pūtea

Financial implications

29.     A preliminary cost estimate indicates approximately $250,000 is required to deliver the project in full. This cost estimate includes costs spent to date, professional services, and forecasted construction costs.

30.     A combined budget of $234,780 capex is allocated towards the delivery of the two projects “Monarch Park – develop into a nature space and trail park in Kaipātiki” (work programme ID 24212) and “Naturalisation of park reserves within Kaipātiki” (work programme ID 26103). This budget is inclusive of $85,219.42 of the local boards Locally Driven Initiatives (LDI) capex fund.

31.     The 2021/2022 renewal project “Kaipātiki - renew play equipment” (work programme ID 27962) can provide the budget required to renew the existing assets within the forest floor trail, at a cost of $29,621.

32.     With the combined renewal and LDI capex budget of $264,401, there will be sufficient budget to deliver the concept as presented. The extra budget of $14,401 will be required as a contingency and any unused budget/savings can be re-allocated through the Community Facilities work programme in discussion with the local board.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     As the design is currently a developed concept there is potential for some elements to change though the detailed design phase and on-site during construction. For example, where site conditions might necessitate design changes, or if products and materials are no longer available or prices inflate.

34.     Design changes will be avoided where possible. Any minor changes will retain the original design intent, while any potential larger changes will come back to the local board for consideration if necessary.

Ngā koringa ā-muri

Next steps

35.     Finalise Detailed Design and ensure all other consents and approvals are obtained.

36.     Tender the physical works and appoint a contractor for delivery in early 2022.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20 October 2021 - Kaipātiki Local Board - Monarch Park nature trail developed concept

279

     

Ngā kaihaina

Signatories

Authors

Kaitlyn White – Senior Project Manager

Authorisers

Taryn Crewe - General Manager Community Facilities

Heather Skinner - Local Board Advisor

Eric Perry - Local Area Manager

 



Kaipātiki Local Board

20 October 2021

 

 

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Kaipātiki Local Board

20 October 2021

 

 

Beach Haven renewal of coastal connections - update on consultation and approval of detailed design

File No.: CP2021/14986

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an update on the outcome of the public consultation on the Beach Haven coastal connections renewal project options.

2.       To seek approval of detailed designs for stages one and two of the Beach Haven coastal connections renewal project and progress to construction. 

Whakarāpopototanga matua

Executive summary

3.       The Kaipātiki Local Board resolved to consult the public on options to improve connections in the Beach Haven area, in September 2019 (resolution number KT/2019/168). Public consultation was undertaken from 11 November to 2 December 2019 as per the local board resolution.

4.       Four hundred and thirty submissions were received, with mixed results. Seventy-two per cent of the respondents supported improving the linkage options for the Beach Haven coastal connection. Feedback received from the community indicated the desire to upgrade the existing paths before creating any new connections. 

5.       The local board approved a project to improve connections in the Beach Haven area as part of the financial year 2021/2022 Community Facilities Work Programme (16 June 2021, resolution number KT/2021/86) and allocated $2.4 million of renewals funding towards the Beach Haven renew coastal connections project.

6.       The project will deliver on Kaipātiki Local Board Plan 2020 Outcome 3: Places and spaces - our built environment is high quality, vibrant, well-maintained, reflects the culture and heritage of Kaipātiki, and meets our people’s needs. This project is identified as a risk adjusted programme (RAP) project. RAP projects may be delivered in advance of the expected delivery year. 

7.       A workshop was held with the local board on 4 August 2021 to discuss a staged delivery of the project to renew existing pathways to current standards. The local board gave in principle support to the proposal for a three-stage project delivery plan (refer to Attachment C of the agenda report).

·    Stage one – renewal of pathways as shown in blue, yellow and black lines in the graphic, no consent is required, and physical works can start in October 2021 and completed by March 2022.

·    Stage two – renewal of pathways shown in green lines in the graphic, will require a consent with physical works planned to start in March 2022 and completed in June 2023.  

·    Stage three – new connections (on hold until funding is made available in future years).

8.       Due to the COVID-19 pandemic recovery budget constraints, new connections funding (stage 3) had been postponed and will be investigated in outer years when funding is made available. This will be brought back to the local board for further discussion when appropriate.

9.       Following the approval of the proposed detailed design for stages one and two, physical works to undertake construction of stage one is expected to commence in summer of financial year 2021/2022. Stage two (which will require consents) is likely to start in financial year 2021/2022 through to financial years 2022/2023 and 2023/2024.

10.     Staff will engage with the local board and iwi on installation of story boards in the future.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the public consultation feedback on the Beach Haven renew coastal connections project options for Shepherds Park to Tui Park and Hellyers Creek Reserve to Kahika Point Reserve.

b)      approve the detailed design for stages one and two of Beach Haven renew coastal connections project, as per Attachment C of the agenda report.

c)       delegate to the Chairperson and Deputy Chairperson authority to approve minor amendments to the Beach Haven renew coastal connections project, following receipt of written advice from staff.

d)      note that stage 3 (new connections) of the project is currently on hold until funding is made available in future years.

Horopaki

Context

11.     The Kaipātiki Local Board approved the Kaipātiki Connections Network Plan (KCNP) in 2012, as the guiding document for expanding and enhancing the walking and cycling network within Kaipātiki.

12.     The plan was updated in 2016 to reflect relevant completed and planned network connection projects, stakeholder feedback and budget availability for planned projects.

13.     The connection between Shepherds Park and Tui Park was identified as a priority project in the Kaipātiki Connections Network Plan 2016. The section of the KCNP relevant to this project is provided as Attachment A to this agenda report.

14.     At the time of adopting the KCNP, the local board also approved progressing the planning of the connection between Shepherds Park and Tui Park, along with 22 other projects (resolution number KT/2016/120).

15.     In a previous work programme, the Kaipātiki Local Board approved $1.5 million from its locally driven initiatives (LDI) and asset-based services (ABS) development budgets (Network Plan connections) and renewals fund to create a new coastal link from Shepherds Park to Tui Park to improve coastal links, recreational service levels and accessibility access in the Beach Haven area. Initial investigations indicated that the budget was insufficient to cover the scope of works and proposed five options to the local board for consideration at the 18 September 2019 business meeting, as detailed below:

Option 1:            Do Nothing.

Option 2:            Shepherds Park to Tui Park Boardwalk link via Gazelle Avenue.

Option 3:            Shepherds Park to Tui Park Boardwalk link with spur to Tui Beach.

Option 4a:          Suspension bridge link between the north-eastern corner of Shepherds Park                                near the football club to Hellyers Creek Reserve behind 66 Paragon                              Avenue.

Option 4b:          Glulam bridge link connecting Hellyers Creek Reserve from behind 53                                                Paragon Avenue to behind 161 Lancaster Road and a boardwalk                                               connection from behind 14 Odonn Avenue to behind 28 Bay Park Place.

16.     The local board resolved to undertake community consultation on the proposed options (resolution number KT/2019/173).

17.     Consultation on the proposed options for the extension of the track network to Tui Park was undertaken between 11 November – 2 December 2019.

18.     As part of the adopted financial year 2021/2022 Community Facilities Work Programme (16 June 2021 resolution number KT/2021/86), the project name was changed from Shepherds Park to Tui Park Coastal Connections, to the Beach Haven renew coastal connections project.

19.     The approved budget of $4,516,229 is spread over multiple years. Of the $4,516,229 there is $2,400,000 available for the renewal of stages one and two. Future funding is allocated in outer years for new connections. The project will deliver on Kaipātiki Local Board Plan 2020 Outcome 3: Places and spaces - our built environment is high quality, vibrant, well-maintained, reflects the culture and heritage of Kaipātiki, and meets our people’s needs.

20.     A workshop was held with the local board on 4 August 2021 to discuss staged delivery of the project to renew existing pathways to current standards. The local board supported the proposal for a three-stage delivery of the project (refer to Attachment C of the agenda report).  This includes renewal of existing paths and some realignment of other paths to create a step free environment:

·    Stage one – renewal of pathways as shown in blue, yellow and black lines.

·    Stage two – renewal of pathways shown in green lines (will require consents).

·    Stage three – new connections will be investigated for outer years and bought back to the local board for further discussions.

21.     Figure 1: Proposed stages for Beach Haven renew coastal connections project (refer to Attachment C of the agenda report).

Tātaritanga me ngā tohutohu

Analysis and advice

22.     The consultation requested feedback on the Beach Haven renew coastal connections project options for Shepherds Park to Tui Park, and Hellyers Creek Reserve to Kahika Point Reserve.

23.     There were 430 submissions received on the proposed 5 options, broken down as follows:

·      28 per cent prefer option 1 - Do Nothing.

·      50 per cent support option 2 - Shepherds Park to Tui Park Boardwalk link via Gazelle Avenue.

·      42 per cent support option 3 - Shepherds Park to Tui Park Boardwalk link with spur to Tui Beach.

·      35 per cent support option 4a - Suspension bridge link between the north-eastern corner of Shepherds Park, near the football club to Hellyers Creek Reserve, behind 66 Paragon Avenue.

·      53 per cent support option 4b - Glulam bridge link connecting Hellyers Creek Reserve, from behind 53 Paragon Avenue to behind 161 Lancaster Road, and a boardwalk connection from behind 14 Odonn Avenue to behind 28 Bay Park Place.

24.     In summary, there was significant interest from the community, both individuals and groups. There was general support for renewals of the existing tracks in Shepherds Park and Hellyers Creek Reserve. The feedback indicated that priority should be given to the renewals work to improve the condition of existing pathways.

25.     Feedback supported making the existing network more accessible. This would also help deliver some of the other benefits identified, for example improved recreational activity and user experience.

26.     Due to nation-wide lockdown period in March 2020 resulting from COVID-19 pandemic, a memo summarising the community feedback was circulated to the local board members on 25 March 2020 via email (refer to Attachment A of the agenda report).

27.     Additional consultation and design is recommended when stage 3 of the work is reviewed in outer years, as there was some concern raised with regards to building new walkways from some residents that have riparian rights through the boardwalk section.

Renewals Work Programme

28.     Renewal of the existing tracks includes an accessible path to the Shepherds Park look-out area, some realignment of paths and the provision of a step free track. 

29.     There is sufficient renewals budget available to complete physical works on stages one and stages two as this project is a RAP project (as identified in the financial table below). 

30.     The local board requested to include a viewing platform (identified as pink dot in Figure 1 and Attachment C of the agenda report) as part of stage one. This work has been included as a provisional item to stage one and will require building consent.

31.     It is recommended that the path surface will be concrete where it currently exists and identified in the detailed plan. The remaining paths will be compacted aggregate built where possible, at a width that allows for pedestrian and pram passing.

32.     The community will be informed about the continuation of the renewals portion of the work and the postponement of the new connections project. This will be done through social media and direct emails prior to commencement of physical delivery.

33.     The new connections that were part of the original design and consultation will be investigated in outer years and will be bought back to the local board for further discussion as part of stage three.

Tauākī whakaaweawe āhuarangi

Climate impact statement

34.     Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan sets out two core goals:

·     to reduce greenhouse gas emissions to reach net zero emissions by 2050; and 

·     to prepare the region for the adverse impacts of climate change. 

35.     The proposed walkway will have a positive impact on greenhouse gas emissions. The provision of additional walkway connections contributes towards adapting to the impacts of climate change.

36.     The pathway contributes to a low carbon, safe transport system that delivers social, economic and health benefits.

37.     The pathway and structures are planned to be located above future increases in the sea level rise along the coastline, as determined by council coastal specialists.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

38.     Council staff from within the Customer and Community Services Directorate (Community Facilities Operational Management and Maintenance and Parks, Sport and Recreation), have been consulted and are supportive of the proposed project, as it will improve the tracks and provide a step free walking track for the community.

39.     Collaboration with staff will be ongoing throughout the life of the project to ensure integration into the operational maintenance and asset management systems for this park.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

40.     There is general support from the community for the renewal of the existing tracks within Beach Haven renew coastal connections project. 

41.     A memo was provided to the local board on the Beach Haven Connection (refer to Attachment B of the agenda report) on the proposals and the feedback for Beach Haven renew coastal connections project on 14 March 2021.

42.     A workshop was held with the local board on 4 August 2021 to discuss staged renewals of existing pathways and bringing them up to Auckland Council Tracks, Structures Standards. The local board’s feedback to include a viewing platform has been incorporated and is included as a provisional item to stage one. A building consent will be required to build the viewing platform.   

Tauākī whakaaweawe Māori

Māori impact statement

43.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.

44.     These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2018-2028, the Unitary Plan, Whiria Te Muka Tangata Māori Responsiveness Framework, Kia Ora Tāmaki Makaurau - Māori Outcomes Performance Measurement Framework and the Kaipātiki Local Board Plan 2020.

45.     Engagement with mana whenua was initially undertaken on the proposed new boardwalk link from Shepherds Park to Tui Park at the Parks and Recreation Mana Whenua Engagement forum.

46.     Representatives from Ngāi Tai Ki Tāmaki, Ngāti Whātua o Kaipara and Te Kawerau a Maki attended site walkovers and support the project in principle.

47.     Story boards would be installed as part of the project to provide all visitors to the park the history of the area, and will be discussed with Iwi and the local board for further discussion in the future.

48.     Uruamo Maranga Ake Marae submitted additional information which outlines their reasons for supporting Option 4b rather than Options two or three. They are supportive of the budget being used to enhance the existing network to be more accessibility friendly. Refer to Attachment A Uruamo Maranga Ake Submission as part of the memo dated 25 March 2020 providing feedback on consultation of the Beach Haven renew coastal connections project.

Ngā ritenga ā-pūtea

Financial implications

49.     A total budget of $4,516,229 has been approved by the local board for this project, the details of which are captured below:

Table 1: Approved funding allocation for the project

Budget source

FY21/22

FY22/23

FY23/24

FY24/25

Total ($)

Renewals

500,000

$1,900,000

 

 

$2,400,000

Network Plan Connections (New Structures)

 

 

$150,000

$1,966,229

$2,116,229

Total allocated budget

 

 

 

 

$4,516,229

 

50.     The focus will now be on completing the renewal of the Beach Haven Coast Connections Pathway (Shepherds Park) to provide a step free track with the renewals funding of $2,400,000.

51.     The financial year 2020/2021 changes to funding resulting from the Recovery Budget have meant the anticipated Kaipātiki Connections Network Plan development funding has been postponed for several years. 

52.     Therefore, the design work on the connection options for Shepherds Park to Tui Park and Hellyers Creek Reserve to Kahika Point Reserve has been postponed until the funding is confirmed.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

53.     There were some concerns raised with regards to building new walkways from some residents that have riparian rights through the boardwalk section. Additional consultation and design are recommended when this part of the work is reviewed in outer years as part of stage three.

54.     Several stakeholder groups support the project and request that the walkway is widened to 3.0 metres. This width is not achievable along the whole length, due to land and tree constraints. However, the renewed tracks will be made as wide as possible to allow for passing areas.

Ngā koringa ā-muri

Next steps

55.     Construction of the renewals portion (stage one) is expected to start in summer of financial year 2021/2022. Stage two (which will require consents) is likely to start in financial year 2021/2022 through to financial years 2022/2023 and 2023/2024. Staff will provide updates to the local board at workshops and/or quarterly reports on each of the stages identified in this report.

56.     Staff will engage with the local board and iwi in future to discuss story boards installation. These story boards will show the story for the Beach Haven Connection project and the history of the area.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20 October 2021 - Kaipātiki Local Board business meeting - Beach Haven renew coastal connections project memo update on public consultation including attachments dated 25 March 2020

293

b

20 October 2021 - Kaipātiki Local Board business meeting - Memo Beach Haven Coastal Connections May 2021

315

c

20 October 2021 - Kaipātiki Local Board business meeting - Beach Haven Detailed Design Document

319

     

Ngā kaihaina

Signatories

Authors

Leigh Radovan – Senior Project Manager – Kauri Dieback & Track Specialist

Authorisers

Taryn Crewe - General Manager Community Facilities

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

20 October 2021

 

 

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20 October 2021

 

 

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20 October 2021

 

 

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Kaipātiki Local Board

20 October 2021

 

 

Approval of funding and option for delivery of Kauri Glen Reserve, stage three project

File No.: CP2021/15112

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek approval of $410,000 renewals funding from the Kaipātiki Local Board towards the installation of the recommended raised boardwalk and three span glulam bridge (option one) to provide a step free connection, as part of the Kauri Dieback Track Work Programme. within Kauri Glen Reserve.

Whakarāpopototanga matua

Executive summary

2.       The upgrade of Kauri Glen Reserve Stage Three was identified as part of the Kauri Dieback Track Work Programme and is a key reserve within Kaipātiki Local Board. 

3.       The upgrade of the Kauri Glen Reserve Stage Three project includes the upgrade of the tracks from Tui (S24) and Raymond (S25) Roads where they connect into the main track (S19) at Northcote College on Kauri Glen Road. At present the track goes up and down the gully with stairs and a bridge. This reserve is highly populated with Kauri trees and (S19) is identified as one of highest concentration of Kauri in this area (refer to Attachment A, a map of Kauri Glen Reserve).

4.       Kauri Glen Reserve and Cecil Eady Reserve are adjacent reserves covering an area of 22 hectares just north of Onewa Road. Approximately 4.4km of track exists within the reserves, consisting of recreational routes along the stream and links to surrounding streets.

5.       The reserve is crossed by a heavily used commuter route which is critical for students accessing Northcote College from residential areas to the north, which would otherwise require a long detour or vehicle transport.

6.       Discussions were held with the local board when the Natural Environmental Targeted Rate (NETR) was introduced to help prevent Kauri Dieback within Auckland reserves. During these discussions, a new vision was shared with the local board to provide a step free track by creating a high raised boardwalk and a bridge, rather than going up and down the gully. The local board’s preference at the time was to create a step free accessway by choosing the raised boardwalk and three span glulam bridge option.

7.       The sponsor of the Natural Environment Targeted Rate (NETR) requested that three options be investigated:

·     Option One: raised boardwalk and three span glulam bridge, which spans the top of the gully providing a step free accessway. NETR contribution is $669,632 (capped) with the Kaipātiki Local Board being requested to contribute $340,170 renewals funding, with a further contingency budget of $69,830 for any overruns, to make up the engineers estimate of $1,009,802. Total Kaipātiki Renewals funding required would be $410,000.

·     Option Two: Renewal of the existing undulating path in the gully via a long staircase with a 10-metre bridge and boardwalk, at a cost of $669,632. No funding required from the local board.

·     Option Three: Do nothing and indefinitely close the section of track (this option was only discussed with the local board not with the other stakeholders). No funding required from the local board.

8.       Both options one and two included the track upgrade from both Tui and Raymond Road within the options packages. It also included the installation of two hygiene stations.

9.       Options one and two were presented to, and feedback on their preferred option was sought from some key stakeholders Te Kawerau ā Maki, Northcote College and Kauri Glen Reserve Volunteers. Option One, the raised boardwalk and three span glulam bridge was unanimously approved by all stakeholders. Please see feedback from the stakeholders meeting, identified in paragraph 42 of this report.

10.     NETR sponsors have identified that they will commit $669,632 (capped) for either option one or two, noting that both options protect the Kauri trees, whilst balancing the Kauri Dieback regionally funded work programme. This funding is already approved as part of the Kaipātiki Kauri Dieback Work Programme.

Renewals budget variation   

11.     Additional funding is required from the local board’s Asset Based Services (ABS): Capex - Renewals budget to top-up the NETR funding to implement Option 1. A total of $290,000 is required in 2021/2022 and $120,000 in 2022/2023 financial years. Staff have identified changes required to the Customer and Community Services work programme 2021-2024 to provide the renewals funding required in financial year 2021/2022:

i)     One new project (Kauri Glen Reserve - Stage 3 renewals) is recommended to be added to the work programme. The project requires Asset Based Services (ABS): Capex - Renewals budget of $290,000 in 2021/2022.

ii)    Chelsea Estate Heritage Park - repair managers house and garage (ID30090) has been identified for cancellation. The renewal of this property will be delivered as part of the regional residential leases renewals programme. Staff recommend cancelling this project and reallocating the budget of $150,000 in 2021/2022 to the proposed new Kauri Glen Reserve - Stage 3 renewals project.

iii)   Onewa Domain - renew sports fields two and three (ID20603) has been identified for budget variation. The project was completed in the last financial year. Only $10,000 of the budget approved in 2021/2022 is required for outstanding invoices. The remaining budget of $40,000 can also be reallocated to the new Kauri Glen Reserve - Stage 3 renewals project. 

iv)   Elliott Avenue Reserve-renew Park assets (ID15487) have been identified for budget variation. The project is due to be completed in October 2021. The estimated cost to complete the project is less than the approved budget. The excess budget of $100,000 can be reallocated to the proposed Kauri Glen Reserve - Stage 3 renewals project.   

12.     The additional Asset Based Services (ABS): Capex - Renewals budget of $120,000 required in 2022/2023 will be included as part of next year’s Customer and Community Services work programme development.

13.     The local board is requested to fund the balance of the engineer’s total cost for option one of $340,170 and provide a further contingency budget of $69,830 for any overruns that may occur for option one.  A total budget of $410,000 will be sourced from the of name of budget source/s funding towards the Kauri Glen Stage Three project of the raised boardwalk and three span glulam bridge.

14.     The project will deliver on the Kaipātiki Local Board Plan 2020 Outcome Two: Te taiao /Environment. The project was approved by the local board as part of the 2020/2021 Customer and Community Services Work Programme on 16 June 2021 (resolution number KT/2021/86).

15.     The feedback received informed the workshop memo and presentation with the Kaipātiki Local Board on 22 September 2021. The concept design was also presented at this workshop, and the local board were informed of the requirement for renewals funding, if they chose option one as their preferred option.

16.     The local board indicated their preference for option one at the workshop, due to it meeting several key objectives: 

·     providing all ability access to the forest

·     providing safe environment for the users

·     connecting our communities

·     providing recreational opportunities for all abilities.

17.     Staff recommend the installation of option one and now seek formal approval to build a raised boardwalk and three span glulam bridge to connect Tui Road through to Kauri Glen Road (Northcote College), and the allocation of $410,000 from the Kaipātiki Local Board’s renewals funding.

18.     Kauri Glen Reserve site comprises of steep-sided valley with terraced floor. The vegetation is mostly mature Kauri Tanekaha Forest along parallel ridgelines. Pure stands of maturing Kauri line the lower slopes of the valley, with some trees of significant size and age, up to 300 to 400 years old. Attachment A to this report provides a location plan of the asset for this project would improve the recreational value of the reserve, provide in parts of the reserve step free all abilities access and improve access to local schools.

19.     The local board approved the ‘Proposed Kauri Dieback Mitigation Work Programme’ to protect healthy Kauri and prevent Kauri Dieback spread in the Kaipātiki Local Board area. The project was to be funded by the Natural Environment Targeted Rate (NETR) and the Kaipātiki Local Board Local Renewals fund at the 18 September 2019 business meeting, resolution number KT/2019/174.

20.     Kauri Glen Reserve was identified as one of the key reserves within which mitigation work was to be done to provide a walking path to Kauri Dieback track standards. 

21.     The Kaipātiki Connections Network Plan also identifies Kauri Glen Reserve as a priority Greenway project. The opportunities for this project for this project would improve the recreational value of the reserve, provide in parts of the reserve step free all abilities access, and improve access to local schools.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      approve option one: to build a raised boardwalk and three span glulam bridge, which spans the top of the gully providing a step free accessway to the value of $1,009,802. 

b)      approve funding of $410,000 from renewals budget to Kauri Glen Reserve Stage three to fund the raised boardwalk and three span glulam bridge.

c)       approve Kauri Glen Reserve stage three as part of the risk adjusted programme (RAP), as a project that may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2021/2022 financial year.

d)      approve the inclusion of one new project in the 2021-2024 Customer and Community Services work programme. Kauri Glen Reserve - Stage 3 renewals, Asset Based Services (ABS): Capex - Renewals budget of $290,000 is required in 2021/2022.

e)      approve the cancellation of Chelsea Estate Heritage Park - repair managers house and garage (ID30090).

f)       approve the reallocation of $150,000 of Asset Based Services (ABS): Capex – Renewals budget from of Chelsea Estate Heritage Park - repair managers house and garage (ID30090) to Kauri Glen Reserve - Stage 3 renewals in financial year 2021/2022.

g)      approve the reallocation of $40,000 of Asset Based Services (ABS): Capex – Renewals budget from Onewa Domain - renew sports fields two and three (ID20603) to Kauri Glen Reserve - Stage 3 renewals in 2021/2022.

h)      approve the reallocation of $100,000 of Asset Based Services (ABS): Capex – Renewals budget from Elliott Avenue Reserve-renew Park assets (ID15487) to Kauri Glen Reserve - Stage 3 renewals in financial year 2021/2022.       

i)        approve Kauri Glen Reserve stage three are part of the risk adjusted programme (RAP) as projects that may be delivered in advance of the expected delivery year, if required to meet expected financial expenditure for the 2021/2022 financial year.

j)        delegate to the chairperson authority to approve minor amendments to the Kauri Dieback Mitigation Work Programme, following receipt of written advice from staff.

Horopaki

Context

23.     Kauri Glen Reserve site comprises of steep-sided valley with terraced floor. The vegetation is mostly mature Kauri Tanekaha Forest along parallel ridgelines. Pure stands of maturing Kauri line the lower slopes of the valley, with some trees of significant size and age, up to 300 to 400 years old. Attachment A to this report provides a location plan of the asset and showcases the amount of Kauri within this reserve.

24.     The local board approved the ‘Proposed Kauri Dieback Mitigation Work Programme’ to protect healthy Kauri and prevent Kauri Dieback spread in the Kaipātiki Local Board area. The project was to be funded by the Natural Environment Targeted Rate (NETR) and the Kaipātiki Local Board Local Renewals fund at the 18 September 2019 business meeting, resolution number KT/2019/174.

25.     Kauri Glen Reserve was identified as one of the key reserves within which mitigation work was to be done to provide a walking path to Kauri Dieback track standards. 

26.     The Kaipātiki Connections Network Plan also identifies Kauri Glen Reserve as a priority Greenway project.  The opportunities for this project would:

·     improve the recreational value of the reserve

·     provide step free all abilities access in parts of the reserve

·     improve access to local schools.

Background

27.     The Kaipātiki Local Board approved the Customer and Community Services work programme 2021/2022 on 16 June 2021. The local board also approved, in principle, the 2022/2023 and 2023/2024 work programmes (resolution number KT/2021/86).

28.     Kauri Glen Stage Three – Option One (Tree Top High raised boardwalk and bridge option) from the Kauri Dieback programme requires a renewals capex contribution.

29.     The inclusion of the new project and renewals contribution to the Kauri Dieback programme could significantly impact the renewals budget and the overall delivery of the work programme in 2021/2022 and or 2021/2023 and the local board need to confirm that they are in principle supporting option one.

30.     At the July 2021 workshop the rough order costs indicated that $236,500 renewals budget was required. The Kauri Dieback Track Specialist Team have now received the full tender documents and final engineers estimate, and these indicate an increase in budget of $173,500 being required.

31.     Original physical works costs for option one was $669,632. The new detailed full package with engineer’s estimate is $1,009,802. This covers only the physical works component of the project. 

32.     The NETR sponsor has advised that they would pay for the total cost attributed to option two, capped at a total of $669,632 excluding GST. If the local board confirm they would prefer Option one, costed at $1,009,802 for the raised boardwalk and three span glulam bridge, they will have to contribute $340,170 and any further variations that may arise during the physical works build to complete this project. Or they can choose to stay with option two which will be fully funded by NETR.

33.     With the increase in costs, the NETR sponsor requested that two options be investigated and discussed with key stakeholders, to gauge their preferred option. The two options are:

Option One: raised boardwalk and three span glulam bridge

The features include:

·     spans the top of the gully

·     raised boardwalk 1.5m wide

·     low boardwalk 1.5m wide

·     three span glulam bridge 1.5m wide with sections up to 3.0m wide

·     handrail designed to a cycleway standard with a no climb barrier (1.2 m high and sloping)

·     requires building consent

·     engineers have incorporated a hand-dig approach to piles within the sensitive K10-K12 pile areas to allow for probing and relocation of piles. Pile holes will be lined with plastic to create a separation between sensitive root systems and concrete due to the proximity to a large Kauri tree

·     costs: $1,009,820 (Engineers Estimate with full tender package including costs of scaffolding).

34.     The map below identifies which parts of the gully walkway will be decommissioned and highlights where the raised boardwalk and three span glulam bridge are to be built:

Picture 1: Option One Proposal for Kauri Glen Stage Three

35.     The Arborist and Ecological Reports support Option One. This assumes a lesser impact overall and that additional fill will be used to improve hydrology and restore existing track to its original condition. It no longer relies on the track acting as a drain.

Option Two: Renewal of path via Long Staircase and Boardwalk (see picture 2)

This option is the only option that will continue to provide access to the waterfall and its features include (refer to Attachment C of the agenda report showing option B):

·     use of the existing benched route but requires upgrades in accordance with national Kauri Dieback programme track specifications

·     the construction of a 1.2m wide x 150m long staircase and boardwalk down the gully and back up

·     a replacement 10m long bridge which is perceived to have a greater impact on the surrounding Kauri root structure than option one

·     the rough order of costs, requiring detailed plans is $669,632.

36.     The map below identifies the upgraded section of the track up and down the gully, with a staircase, boardwalk and bridge:

Picture 2: Option Two Proposal for Kauri Glen Stage Three

37.     Both options include the upgrade of Tui and Raymond Terrace down to the raised boardwalk and include two hygiene stations. 

Option Three: The Kauri Glen connection between Tui and Raymond Roads remains closed

·      Includes fencing of the tracks with permanent fencing

·      Costs: $4,000 for fencing, not including costs associated with ongoing compliance function.

Tātaritanga me ngā tohutohu

Analysis and advice

38.     The Kauri Dieback programme is mainly funded by Natural Environment Targeted Rate (NETR). The local board can decide to contribute their renewal’s capex budget to projects in the Kauri Dieback programme to enhance levels of service. 

39.     The NETR sponsor requested that three options be investigated. Options one and two were assessed by staff against the criteria identified in the below table:

Table 1: Options Analysis on experiences

 

40.     A points system assessment was also undertaken by staff for options one and two to identify which option scored the most favorably:

Table 2: Options Analysis based on points system

 


Consultation / Engagement

41.     Staff presented options one and two to the key stakeholders listed in the table below. Please note that option three was not discussed with these groups:

·     Option One - Raised Boardwalk and three span glulam bridge

·     Option Two - Renewal of existing path up and down the gully via a long staircase with 10 metre bridge and boardwalk

42.     The table below identifies the stakeholder’s preferred option as option one, and also contains comments made as to why option one is the preferred option.

Table 3: Key Stakeholders and Partners Feedback from Consultation.

Consultation Group

Option Preferred

Commentary

Northcote College

Microsoft Teams Meeting:

 

02/09/2021

Option One

·     Health and Safety perspective is better for school students since it will not be down a gulley and open to people hiding. Having the ability to have clear line of sight for the students is also a positive

·     Likes all ability access for students and families

·     Would like us to look at bike options for the Tui to Kauri Glen Road connection

·     The growth that is happening in Northcote and how many kids will be going to the school will grow, this will provide an alternative option for kids to gain entry to the school rather than using the main roads

·     This reserve would become a true destination and well used with this connection

·     Signage – look at showing design/true timeframes and updated/alternatives to walking

·     Would be part of the network tree for updating community on this project via Facebook and assembly meetings.

North/West Hui Microsoft Teams Meeting:

 

09/09/2021

Option One

·     At the Hui the Iwi present agreed that they would defer to Te Kawerau o Maki, but liked the option one as it provided best protection for Kauri and the forest.

Te Kawerau ā Maki

Microsoft Teams Meeting:

 

10/09/2021

Option One

·     Preferred option for the least amount of work happening down in the gully within the Kauri and forest area

·     Aware this is high value forest

·     Were concerned about the number of pathways that were in this park

·     Likes the idea of all ability access so that everyone can enjoy the forest

·     Would like to see interpretive signage in this area to tell the story

·     Would like to be kept up to date on progress and would like to be part of any walkovers of this reserve.

Kauri Glen Bush Society Inc

Volunteers Group

Microsoft Teams Meeting:

 

10/09/2021

Option One

·     The Committee is strongly in favour of Option one due to the positive urban connection; easier access with no steps; less piles and interference with Kauri trees; tourist potential.

·     While the cost may be questioned, this will ultimately reduce higher maintenance costs. Option one is not only about reserve management; it is providing an essential part of the street system and is providing for increased recreational demand created by Government and other intensive housing development in the area.

·     A major user of this reserve, Northcote College, has a budget of $40m to upgrade its college in the face of a significantly larger student roll.

·     This track is an important element of the infrastructure of the area, and the suggestion is made that other budgets, outside of the natural environmental / reserve budgets, could possibly be tapped into.

·     Look at signage and telling the story of the area as well.

·     Would provide support in putting communications out to the community via Facebook and their contact network tree.


Risk adjusted programme

 

43.     It is recommended that Kauri Glen Reserve Stage Three be identified in the work programme as “risk adjusted programme (RAP)” project.

44.     Approval is sought from the board for staff to commence work on Kauri Glen Stage Three as a RAP project in the 2021/2022 financial year.

Delegation of approval of changes to the work programme

 

45.     The delivery of the Kauri Glen Stage Three project (as part of the Kaipātiki Kauri Dieback Work Programme) in an efficient and timely manner may require amendments to be made to the agreed project during the roll out. Such amendments could include:

·     changes to project scope, budgets, timing

·     addition of new projects within available budget.

46.     Any changes to the approved work programme require approval from the local board. Approval will normally be sought through resolution at a business meeting.

47.     Local boards are also able to delegate authority to approve some or all amendments to the work programme to the chairperson, to another member of the local board, or to staff. Such delegation would allow changes to be made without the timeframes required to provide formal reports and would support the efficient delivery of the work programme.

48.     Should the local board choose to delegate authority to approve changes to the work programme, it is anticipated that any changes would be workshopped with the local board prior to any delegated decision being taken. Any changes made under delegation would be reported back to the local board in their quarterly report

Renewals budget variation   

49.     Staff have identified required changes to the Customer and Community Services work programme. The changes will provide the Asset Based Services (ABS): Capex - Renewals budget required for Option 1. Staff recommend variations to the 2021-2024 Customer and Community Services work programme for financial year 2021/2022 as outlined in Table 4 below: 


 

Table 4: Variation to the work programme for financial year 2021/2022.

Project ID

Activity Name

Budget change 2021/2022

Description

30090

Chelsea Estate Heritage Park - repair managers house and garage

Budget reallocation

 

Approved ABS: Capex renewal budget in 2021/2022: $150,000 

 

Revised ABS: Capex renewal budget in 2021/2022: $0 

 

The project will be delivered as part of the regional residential lease’s renewals programme in future years. It should not be part of the local board work programme. The renewals budget of $150,000 approved for 2021/2022 is available for reallocation.

It is recommended that the available budget of $150,000 is reallocated to the proposed new Kauri Glen Reserve - Stage 3 renewals project.

20603

Onewa Domain - renew sports fields two and three

Budget reallocation

 

Approved ABS: Capex renewal budget in 2021/2022: $50,000 

 

Revised ABS: Capex renewal budget in 2021/2022: $10,000 

 

The project was completed in April 2021. Only $10,000 is required in 2021/2022 for outstanding invoices. The remaining $40,000 is available for reallocation.

The recommendation is to reallocate the budget of $40,000 to the proposed new Kauri Glen Reserve - Stage 3 renewals project.

15487

Elliott Avenue Reserve-renew Park assets

Budget reallocation

 

Approved ABS: Capex renewal budget in 2021/2022: $200,300 

 

Revised ABS: Capex renewal budget in 2021/2022: $100,300 

 

The project is scheduled to be completed in October 2021. The cost to deliver the project is less than the approved renewals budget in 2021/2022. The excess budget of $100,000 is available for reallocation.

The proposal is to reallocate the available budget of $100,000. to the proposed new Kauri Glen Reserve - Stage 3 renewals project.

New project

Kauri Glen Reserve - Stage 3 renewals

New project

 

ABS: Capex renewal required in 2021/2022: $290,000 

 

 

Staff recommend the addition of one new project to the Customer and Community Services work programme in financial year 2021/2022.

Renewal’s budget of $290,000 is required to top-up the NETR funding of $669,632 to deliver Option 1 of the project.  

It is recommended that the ABS Capex - Renewals budget available from the three projects above is reallocated to this new project for financial year 2021/2022:

·    $150,000 from Chelsea Estate Heritage Park - repair managers house and garage ID30090

·    $40,000 from Onewa Domain - renew sports fields two and three ID20603

·    $100,000 from Elliott Avenue Reserve-renew Park assets ID15487.

 

50.     The renewals budget of $120,000 required for Option one in 2022/2023 financial year will be included in next year’s Customer and Community Services work programme development.

51.     The proposed variations are within the local board’s financial year 2021/2022 budget envelope and will not substantially impact the approved projects or the overall work programme. 

52.     Staff recommend that the Kaipātiki Local Board approve the proposed variations to the 2021-2024 Customer and Community Services work programme.

Tauākī whakaaweawe āhuarangi

Climate impact statement

53.     Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan sets out two core goals:

·     to reduce greenhouse gas emissions to reach net zero emissions by 2050 and 

·     to prepare the region for the adverse impacts of climate change. 

54.     The proposed walkway will have a positive impact on greenhouse gas emissions. The provision of additional walkway connections contributes towards adapting to the impacts of climate change as school students will be able to walk to school instead of being dependent on vehicular transport. 

55.     The pathway contributes to a low carbon, safe transport system that delivers social, economic and health benefits.

56.     Mitigation of greenhouse gas emissions will be achieved through sourcing of low-carbon material options (including sourcing materials locally) and the use of products with environmental declarations for embodied carbon reductions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

57.     Council staff from within the Customer and Community Services Directorate (Community Facilities Operational Management and Maintenance and Parks, Sports and Recreation), have been consulted and are supportive of the proposed project, as it will improve the tracks, help with ongoing maintenance and provide a step free walking track for the community.

58.     Collaboration with staff will be ongoing throughout the life of the project to ensure integration into the operational maintenance and asset management systems for this park.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

59.     Kauri Glen Reserve is identified within the Kaipātiki Connections Network Plan as a key priority project.

60.     This reserve has considerable mature Kauri areas within the reserve which is why it is been identified as an area of significance by the Natural Environment Targeted Rate, to ensure the walkways are protected from the Kauri Dieback disease.

61.     Staff have attended the following two workshops to discuss the Kauri Glen Stage Three options on whether to either go over the gully or up and down the gully, and what the preferred option of the local board may be:

·     4 August 2021 workshop; the Kauri Dieback Track Specialist team discussed the option of the local board contributing to half the cost of the raised boardwalk and bridge option. 

·     22 September 2021 workshop; memo and presentation regarding the feedback on the three options and seek direction on the local board’s option and possible financial support, should they choose option one.

Tauākī whakaaweawe Māori

Māori impact statement

62.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori. 

63.     These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan operative in part, Whiria Te Muka Tangata Māori Responsiveness Framework, Kia Ora Tāmaki Makaurau - Māori Outcomes Performance Measurement Framework and the Kaipātiki Local Board Plan 2020.

64.     Engagement with mana whenua was initially undertaken on the two proposed options identified within this report at the Parks and Recreation Mana Whenua Engagement Forum. At the forum the iwi representatives present agreed that they had deferred decisions to Te Kawerau ā Maki.

65.     Representatives from Te Kawerau ā Maki, attended an online meeting to discuss the two options and provided their support for the project in principle (as identified within their feedback).

66.     Story boards will be installed as part of the project to provide all visitors to the park the history of the area. The story boards will be presented to Te Kawerau ā Maki, Kauri Glen Volunteers group and the local board for further discussion in the future.

Ngā ritenga ā-pūtea

Financial implications

67.     A total budget of $1,079,632 (including contingency) is required to build option one by both NETR and Renewals funding (in the following financial years and it is proposed to RAP this project:

Budget source

FY21/22

FY22/23

Total ($)

Asset Based Services (ABS): Capex - Renewals

$290,000

$120,000

$410,000

NETR Funding

$669,632

 

$669,632

Total Budgets

$1,079,632

68.     The local board are requested to fund the raised boardwalk and three span glulam bridge (option one) and to provide further contingency funding for any unseen expenses.  If the contingency funding is not required, it will then go back into the Kaipātiki Renewals budget for reallocation.

69.     The NETR will contribute $669,632 (capped) for either option one or two to ensure that the track is mitigated to Kauri Dieback Track requirements. 

Renewals budget variation   

70.     The proposed variations are within the local board’s Asset Based Services (ABS): Capex - Renewals budget envelopes for each year and will not substantially impact the approved projects or the overall work programme.

71.     The proposed budget changes can be achieved by realignment of budget within the work programme as outlined in Table 2 below:

Table 5: Variations required for financial year 2021/2022

Project ID

Project Name

Approved ABS: Capex renewal budget

2021/2022

Budget

Variation

Revised ABS: Capex renewal budget 2021/2022

30090

Chelsea Estate Heritage Park - repair managers house and garage

$150,000

$150,000 (decrease)

$0

20603

Onewa Domain - renew sports fields two and three

$50,000

$40,000 (decrease)

$10,000

15487

Elliott Avenue Reserve-renew Park assets

$200,300

$100,000 (decrease)

$100,300

New

Kauri Glen Reserve - Stage 3 renewals

$0

$290,000 (addition)

$290,000

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

72.     The following risks and mitigations have been considered:

Risks identified

Mitigation

Timeframe

 

Contractor meets the Kauri Dieback Protocols and experience in working on bridges

The methodology of the contract clearly states the importance of adhering to the Kauri Dieback Track protocols and requirement for training before able to work on site. Within the methodology staff have also identified the need to have experience in constructing a raised boardwalk and a three-span glulam bridge within the reserve over the gully (height issues).

Stopping the Kauri Dieback Disease

Ensuring that where tracks are located within three times the drip line radius of Kauri that they follow Ministry of Primary Industries protocols on how to mitigate the track to these standards. And that the contractors are fully trained in the Kauri Dieback Track Mitigation protocols.

Risk of non-compliance

There is also a risk of non-compliance, where mitigation measures are disregarded by the public, particularly with respect to track closures (where tracks continue to be used despite closure notices). It is proposed to provide clear signage as to what is happening in the reserve and provide alternative routes and timeframes for the project.

Health & Safety

 

Public are exposed to unsafe conditions during construction phase

Ensuring that the reserve is fenced off and has robust fencing options to deter people getting around the fences, and that these closures are monitored by the contractor to ensure they remain in place. Will ensure that there is information up on the fences to provide a story of what is happening and alternative options to travel.

There will be helicopter drops completed during this project and a clear plan will be identified, including consulting the people who live around this reserve. 

Communication

A communication plan is being created to ensure that everyone is kept up to date on the stages of this work building a big boardwalk and bridge over the gully will require updates Northcote College and the Volunteers group are providing their contacts and ability to update the community. As well as providing letter drops to the surrounding area.

Construction

 

Poor weather during construction may hold up delivery

Due to the high value Kauri in this reserve, it is important that most of the work in this area will happen within spring/summer and possibly Autumn. Contractors will be requested to prioritise this work in the dry season to ensure that Kauri Dieback disease is not spread during the wet season.

Ngā koringa ā-muri

Next steps

73.     Create a communication plan for the Kauri Glen stage three project. 

74.     Subject to the approval of the local board the project will be progressed to the procurement stage.

75.     Procure the approved tenderer to complete a work programme identifying the start and finish times for this project. This information will then be shared with the local board and key stakeholders.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20 October 2021 - Kaipātiki Local Board business meeting - Kauri Glen Stage 3 Plans

345

b

20 October 2021 - Kaipātiki Local Board business meeting - Option One Kauri Glen Stage 3 Drawing Set

349

c

20 October 2021 - Kaipātiki Local Board business meeting - Option Two Kauri Glen Stage 3

363

     

Ngā kaihaina

Signatories

Authors

Leigh Radovan – Senior Project Manager – Kauri Dieback & Track Specialist

Authorisers

Taryn Crewe - General Manager Community Facilities

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

20 October 2021

 

 

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Kaipātiki Local Board

20 October 2021

 

 

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Kaipātiki Local Board

20 October 2021

 

 

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Kaipātiki Local Board

20 October 2021

 

 

Kaipātiki Community Facilities Trust Quarterly Report

File No.: CP2021/14302

 

  

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this report is to update members on the schedule of work achieved and completed by the Kaipātiki Community Facilities Trust (KCFT), aligned to Schedule 1 of the Kaipātiki Local Board contract delivery partnership.

Whakarāpopototanga matua

Executive summary

2.       The  report as set out in Attachment A provides members with an oversight of Kaipātiki Local Board and Auckland Council’s shared community development partnership with the Kaipātiki Community Facilities Trust (KCFT). The Kaipātiki Community Facilities Trust leads and supports collaborative responses to improve community wellbeing in the Kaipātiki Local Board area.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the Kaipātiki Community Facilities Trust quarter one report as set out in Attachment A.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20 October 2021 - Kaipātiki Local Board Business Meeting - Kaipātiki Community Facilities Trust Schedule One Y21  22 23

367

     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor

Authorisers

Heather Skinner - Local Board Advisor

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

20 October 2021

 

 

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Kaipātiki Local Board

20 October 2021

 

 

Kaipātiki Community Places 2021/2022 Quarter One Reports

File No.: CP2021/14305

 

  

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this report is to provide an update on the activities and achievements of the community places in Kaipātiki for quarter one 2021/2022.

Whakarāpopototanga matua

Executive summary

2.       The attached reports provide members with an oversight of the activities and achievements of the community places in the Kaipātiki Local Board area for quarter one 2021/2022. The reports contain updates on:

·     Bayview Community Centre;

·     Birkdale Beach Haven Community Project;

·     Glenfield Community Centre;

·     Hearts and Minds;

·     Highbury House; and

·     Kaipātiki Youth Development Trust.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the Kaipātiki community places quarter one 2021/2022 reports as set out in Attachments A – F of this agenda report. 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20 October 2021 - Kaipātiki Local Board Business Meeting - Bayview Community Centre quarter one report (July - September 2021)

379

b

20 October 2021 - Kaipātiki Local Board Business Meeting - Birkdale Beach Haven Community Project quarter one report (July - September 2021)

383

c

20 October 2021 - Kaipātiki Local Board Business Meeting - Glenfield Community Centre quarter one report (July - September 2021)

387

d

20 October 2021 - Kaipātiki Local Board Business Meeting - Hearts & Minds quarter one report (July - September 2021)

393

e

20 October 2021 - Kaipātiki Local Board Business Meeting - Highbury House quarter one report (July - September 2021)

395

f

20 October 2021 - Kaipātiki Local Board Business Meeting - Kaipātiki Youth Development Trust quarter one report (July - September 2021)

399

     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor

Authorisers

Heather Skinner - Local Board Advisor

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

20 October 2021

 

 

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Kaipātiki Local Board

20 October 2021

 

 

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Kaipātiki Local Board

20 October 2021

 

 

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Kaipātiki Local Board

20 October 2021

 

 

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Kaipātiki Local Board

20 October 2021

 

 

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20 October 2021

 

 

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Kaipātiki Local Board

20 October 2021

 

 

Additions to the 2021-2022 Kaipātiki Local Board meeting schedule

File No.: CP2021/15235

 

  

Te take mō te pūrongo

Purpose of the report

1.       To approve two meeting dates to be added to the 2021-2022 Kaipātiki Local Board meeting schedule and move the meeting that is currently scheduled for Wednesday 15 June 2022 to Wednesday 22 June 2022, in order to accommodate the Annual Budget 2022/2023 timeframes.

Whakarāpopototanga matua

Executive summary

2.       The Kaipātiki Local Board adopted the 2021 - 2022 meeting schedule on Wednesday 9 December 2020 (resolution number KT/2020/226).

3.       At that time, the specific times and dates for meetings for local board decision-making in relation to the local board agreement as part of the Annual Budget 2022/2023 were unknown.

4.       The local board is being asked to approve two meeting dates as an addition to the Kaipātiki Local Board meeting schedule, and move the meeting currently scheduled for Wednesday 15 June 2022 to Wednesday 22 June 2022, so that the modified Annual Budget 2022/2023 timeframes can be met.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      approve the addition of two meeting dates to the 2021-2022 Kaipātiki Local Board meeting schedule to accommodate the Annual Budget 2022/2023 timeframes as follows:

·    Wednesday, 1 December 2021, 10.00am

·    Wednesday, 11 May 2022, 10.00am

b)      agree to move the meeting that is currently scheduled for Wednesday 15 June 2022 to Wednesday 22 June 2022, to accommodate the Annual Budget 2022/2023 timeframes.

Horopaki

Context

5.       The Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA) have requirements regarding local board meeting schedules.

6.       In summary, adopting a meeting schedule helps meet the requirements of:

·    Clause 19 Schedule 7 of the LGA on general provisions for meetings which requires the chief executive to give notice in writing to each local board member of the time and place of meetings. Such notification may be provided by the adoption of a schedule of business meetings.

·    Sections 46, 46(A) and 47 in Part 7 of the LGOIMA which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and that local board meetings are open to the public.

7.       The Kaipātiki Local Board adopted its 2021-2022 business meeting schedule at its 9 December 2020 business meeting (resolution number KT/2020/226).

8.       The timeframes for local board decision-making in relation to the local board agreement, which is part of the Annual Budget 2022/2023, were unavailable when the meeting schedule was originally adopted.

9.       The board is being asked to make decisions in early December 2021, and early May and mid-June 2022 to feed into the Annual Budget 2022/2023 process. These timeframes are outside the board’s normal meeting cycle. 

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The local board has two choices:

i)       Add the meetings as additions to the meeting schedule.

or

ii)       Add the meetings as extraordinary meetings.

11.     For option one, statutory requirements allow enough time for these meetings to be scheduled as additions to the meeting schedule and other topics may be considered as per any other ordinary meeting. However, there is a risk that if the Annual Budget 2022/2023 timeframes change again or the information is not ready for the meeting there would need to be an additional extraordinary meeting scheduled.

12.     For option two, only the specific topic Annual Budget 2022/2023 may be considered for which the meeting is being held. There is a risk that no other policies or plans with similar timeframes or running in relation to the Annual Budget 2022/2023 process could be considered at this meeting.

13.     Since there is enough time to meet statutory requirements, staff recommend option one, approving this meeting as an addition to the meeting schedule, as it allows more flexibility for the local board to consider a range of issues. This requires a decision of the local board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     This decision is procedural in nature and any climate impacts will be negligible. The decision is unlikely to result in any identifiable changes to greenhouse gas emissions. The effects of climate change will not impact the decision’s implementation.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     There is no specific impact for the council group from this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     This report requests the local board’s decision to schedule additional meetings and consider whether to approve them as extraordinary meetings or additions to the meeting schedule.

Tauākī whakaaweawe Māori

Māori impact statement

17.     There is no specific impact for Māori arising from this report. Local boards work with Māori on projects and initiatives of shared interest.

Ngā ritenga ā-pūtea

Financial implications

18.     There are no financial implications in relation to this report apart from the standard costs associated with servicing a business meeting.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19.     If the local board decides not to add this business meeting to their schedule this will cause a delay to the Annual Budget 2022/2023 process, which would result in the input of this local board not being able to be presented to the Governing Body for their consideration and inclusion in the Budget.

Ngā koringa ā-muri

Next steps

20.     Implement the processes associated with preparing for business meetings.

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Renee Burgers - Lead Advisor Plans and Programmes

Authorisers

Louise Mason - GM Local Board Services

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

20 October 2021

 

 

Urgent Decision: local board input for inclusion in Auckland Council’s submission on the “Ministry for the Environment 2021 Managing our wetlands: A discussion document on proposed changes to the wetland regulations”

File No.: CP2021/15057

 

  

Te take mō te pūrongo

Purpose of the report

1.       To receive the decision made using the local board’s urgent decision-making process (resolution number KLB/2019/224) to provide local board input for inclusion in Auckland Council’s submission on the “Ministry for the Environment 2021 Managing our wetlands: A discussion document on proposed changes to the wetland regulations”

Whakarāpopototanga matua

Executive summary

2.       Central government has recently released a discussion document entitled ‘Managing Our Wetlands’ through the Ministry for the Environment. The proposal seeks to amend the definition of a ‘natural wetland’ and associated regulatory consent settings contained in the National Environmental Standards for Freshwater 2020 (NES-Freshwater) and the National Policy Statement for Freshwater Management 2020. More specifically:

a)   make the definition of ‘natural wetland’ clearer, while ensuring that ‘the change strikes the appropriate balance between wetland protection and land use and development’

 

b)   make it easier to undertake maintenance and restoration activities in and around natural wetlands, without requiring a resource consent

 

c)   provide regulatory provision for biosecurity activities in and around natural wetlands, consistent with a regional or pest management plan

 

d)   include Resource Management Act 1991 ‘discretionary’ consenting pathways for activities of quarrying, landfills, cleanfills and managed fills, mineral mining and urban development.

 

3.       The discussion document containing these proposals is set out here: https://environment.govt.nz/publications/managing-our-wetlands-discussion-document/

4.       Consultation on the proposal is open from 1 September 2021 and closes 27 October 2021.

5.       A copy of the report to the Planning Committee with initial analysis and advice on the proposal can be found in Attachment A of this agenda report.

6.       The Planning Committee delegated authority to Chair and Deputy Chair of the Planning Committee, the Chair of the Environment and Climate Change Committee, the Deputy Mayor and an Independent Māori Statutory Board member to approve Auckland Council’s submission on central government’s proposals in the Managing our wetlands discussion document before 27 October 2021.

7.       The deadline for formal local board feedback is 8 October 2021 to allow time for appropriate consideration and influence on Council’s overall feedback.

8.       The next Kaipātiki Local Board business meeting is on 20 October 2021; therefore, the urgent decision process was used to formalise the local board’s feedback.

9.       A copy of the final Kaipātiki Local Board feedback approved under urgent decision can be found in Attachment B of this report.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the urgent decision made on 8 October 2021 as set out in Attachment B of this agenda report, providing local board feedback on Ministry for the Environment 2021 Managing our wetlands: A discussion document on proposed changes to the wetland regulations.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

30 September 2021 - Report to Planning Committee - Managing our Wetlands

415

b

8 October 2021 Urgent Decision - Kaipatiki Local Board feedback on Managing our Wetlands

427

     

Ngā kaihaina

Signatories

Authors

Heather Skinner - Local Board Advisor

Authorisers

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

20 October 2021

 

 

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Kaipātiki Local Board

20 October 2021

 

 

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Kaipātiki Local Board

20 October 2021

 

 

Regional Streets for People - Expressions of Interest

File No.: CP2021/15377

 

  

Te take mō te pūrongo

Purpose of the report

1.       To delegate responsibility to local board member/s to complete and submit expressions of interest (EOI) for eligible projects in the local board area for the Regional Streets for People programme on behalf of the local board. 

Whakarāpopototanga matua

Executive summary

2.       The Regional Streets for People programme is a newly established fund, to be delivered by Auckland Transport over the first three years of the 10-year climate action package, approved as part of Auckland Council’s 10-year Budget 2021-2031.

3.       The programme aims to deliver trials, tactical urbanism interventions and complementary initiatives across the region to reduce transport emissions through encouraging mode shift to active modes.

4.       The programme will support temporary or semi-permanent physical changes to streets that make them more attractive for walking and cycling. It will also support non-infrastructure interventions that can have impacts on changing travel behaviour, particularly where they support a wider programme or infrastructure investment. The intent of these projects is to implement changes quickly that support the uptake of active modes.

5.       Further detail about the programme, objectives and eligibility are outlined in the memo in Attachment A of the agenda report.

6.       Expressions of Interests are open to local boards and close on Sunday 31 October 2021.

7.       If successful, local boards are required to provide a 10 per cent financial contribution to the overall cost of the project/s in their local board area.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      delegate to member/s the responsibility of completing and submitting an expression of interest for project/s to be considered for funding from the Regional Streets for People programme noting that:

i)        the deadline for submission is on Sunday 31 October 2021

ii)       the delegation will be exercised in consultation with all local board members.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20 October 2021 - Kaipātiki Local Board Business Meeting - Memo September 2021 -  Regional Streets for People

437

     

Ngā kaihaina

Signatories

Authors

Heather Skinner - Local Board Advisor

Authorisers

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

20 October 2021

 

 

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Kaipātiki Local Board

20 October 2021

 

 

Kaipātiki Local Board Chairperson's Report

File No.: CP2021/14293

 

  

Te take mō te pūrongo

Purpose of the report

1.       An opportunity is provided for the Kaipātiki Local Board Chairperson to update members on recent activities, projects and issues since the last meeting.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note the chairperson’s report.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

20 October 2021

 

 

Members' Reports

File No.: CP2021/14294

 

  

Whakarāpopototanga matua

Executive summary

1.       An opportunity is provided for members to update the Kaipātiki Local Board on the projects and issues they have been involved with since the last meeting.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note the written report from Member Andrew Shaw.

b)      note any verbal reports of members.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20 October 2021 - Kaipātiki Local Board Business Meeting - Andrew Shaw Member Report, October 2021

445

     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

20 October 2021

 

 

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Kaipātiki Local Board

20 October 2021

 

 

Governing Body and Independent Maori Statutory Board Members' Update

File No.: CP2021/14295

 

  

Whakarāpopototanga matua

Executive summary

1.       An opportunity is provided for Governing Body and Independent Maori Statutory Board members to update the board on Governing Body or Independent Maori Statutory Board issues, or issues relating to the Kaipātiki Local Board.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note the Governing Body and Independent Maori Statutory Board members’ verbal updates.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

20 October 2021

 

 

Governance Forward Work Calendar

File No.: CP2021/15077

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an update on reports to be presented to the board for 2021 and an overview of workshops scheduled for the month ahead.

Whakarāpopototanga matua

Executive summary

2.       The governance forward work calendar was introduced in 2016 as part of Auckland Council’s quality advice programme. The calendar aims to support local board’s governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities;

·    clarifying what advice is expected and when; and

·    clarifying the rationale for reports.

3.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public. The calendar is updated monthly, reported to local board business meetings, and distributed to council staff.

4.       The November - December 2021 governance forward work calendar for the Kaipātiki Local Board is provided as Attachment A to the agenda report.

5.       The October - November 2021 workshop forward work plan for the Kaipātiki Local Board is provided as Attachment B to the agenda report. Scheduled items may change at short notice depending on the urgency of matters presented to the local board.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note the Kaipātiki Local Board November – December 2021 governance forward work calendar and October - November 2021 workshop forward work plan.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20 October 2021 - Kaipātiki Local Board Business Meeting - Governance Forward Work Calendar November - December 2021

453

b

20 October 2021 - Kaipātiki Local Board Business Meeting - Workshop Forward Work Calendar October - November 2021

455

     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

20 October 2021

 

 

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Kaipātiki Local Board

20 October 2021

 

 

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Kaipātiki Local Board

20 October 2021

 

 

Workshop Records - Kaipātiki Local Board - September 2021

File No.: CP2021/15080

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this report is to record the Kaipātiki Local Board workshop held on Wednesday 1 September, Wednesday 8 September and Wednesday 22 September 2021.

Whakarāpopototanga matua

Executive summary

2.       At the workshop held on Wednesday 1 September 2021, the workshop session was on:

·     Community Facilities – Public Excluded

·     Community and Social Policy

-     Draft Kaipatiki Open Space Network Plan

3.       At the workshop held on Wednesday 8 September 2021, the workshop session was on:

·     Grants session

·     Auckland Unlimited

-     Wairau Valley Research

·     Connected Communities

-     Tattico report update

·     Open Space Network Plan discussion

4.       At the workshop held on Wednesday 22 September 2021, the workshop session was on:

·     Community Facilities

-     Kauri Glen Stage 3

-     Birkenhead War Memorial Park community created bike jumps

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note the record for the Kaipātiki Local Board workshop held on Wednesday 1 September, Wednesday 8 September and Wednesday 22 September 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20 October 2021 - Kaipātiki Local Board Business Meeting - Wednesday 1 September 2021 workshop record

459

b

20 October 2021 - Kaipātiki Local Board Business Meeting - Wednesday 8 September 2021 workshop record

461

c

20 October 2021 - Kaipātiki Local Board Business Meeting - Wednesday 22 September 2021 workshop record

463

     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

20 October 2021

 

 

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Kaipātiki Local Board

20 October 2021

 

 

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Kaipātiki Local Board

20 October 2021

 

 

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[1] Local Government (Auckland Council) Act 2009, section 15(2)(c).

[2] Local Government (Auckland Council) Act 2009, ss15-16.

[3] Local Government Act 2002, Schedule 7, clause 36D.