I hereby give notice that an ordinary meeting of the Manurewa Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 21 October 2021

6.00pm

This meeting will proceed via Skype for Business.
Either a recording or written summary will be uploaded on the Auckland Council website.

 

Manurewa Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Joseph Allan

 

Deputy Chairperson

Melissa Moore

 

Members

Anne Candy

 

 

Tabetha Gorrie

 

 

Rangi McLean

 

 

Glenn Murphy

 

 

Ken Penney

 

 

Dave Pizzini

 

 

(Quorum 4 members)

 

 

 

Rohin Patel

Democracy Advisor

 

13 October 2021

 

Contact Telephone: 021 914 618

Email: rohin.patel@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Manurewa Local Board

21 October 2021

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Welcome                                                                                                             5

2          Apologies                                                                                                           5

3          Declaration of Interest                                                                   5

4          Confirmation of Minutes                                                                                   5

5          Leave of Absence                                                                                             5

6          Acknowledgements                                                                       5

7          Petitions                                                                                          5

8          Deputations                                                                                     5

8.1    Deputation - David Riley                                                      5

8.2    Deputation - CLM Community Sport                                  6

8.3    Deputation - Beautification Trust                                        6

9          Public Forum                                                                                                     6

10        Extraordinary Business                                                                 6

11        Governing Body Members' Update                                              9

12        Members' Update                                                                         11

13        Chairperson's Update                                                                  13

14        Auckland Transport Report October 2021                                15

15        Proposal to grant a new community sublease for Rawiri Residents Association Incorporated at 1 Rata Vine Drive, Wiri and The Pride Project Charitable Trust at 60 Maplesden Drive, Clendon Park                                                                                21

16        Mountfort Park and Manurewa War Memorial Park sports field upgrades - installation of lighting and sand carpet playing surface                                                                                           39

17        Manurewa Local Grant Round One and Multi-Board Grant Round One 2021/2022 grant allocations                                   69

18        Social Impact Fund Allocation Committee – establish a local board joint committee to make appointments                          83

19        Urgent decision: Manurewa Local Board feedback on the Three Waters reform proposal                                                   93

20        For Information: Reports referred to the Manurewa Local Board                                                                                             99

21        Manurewa Local Board Governance Forward Work Calendar - October 2021                                                                               109

22        Manurewa Local Board Workshop Records                           113

23        Consideration of Extraordinary Items

 


1          Welcome

 

A board member will lead the meeting in prayer.

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Manurewa Local Board:

a)           confirm the ordinary minutes of its meeting, held on Thursday, 16 September 2021, as true and correct.

 

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Manurewa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.


 

 

 

8.1       Deputation - David Riley

Te take mō te pūrongo

Purpose of the report

1.   David Riley will speak to the local board about boosting children’s literacy and promoting storytelling in south Auckland.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      thank David Riley for his attendance and presentation.

Attachments

a          21 October 2021, Manurewa Local Board - Deputation David Riley Presentation............................................... 125

 

 

8.2       Deputation - CLM Community Sport

Te take mō te pūrongo

Purpose of the report

1.   Bernadette Tovia, General Manager of CLM Community Sport will provide the board with an update on the work that they have been doing, particularly in Manurewa. 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      thank Bernadette Tovia from CLM Community Sport for her attendance and presentation.

 

 

8.3       Deputation - Beautification Trust

Te take mō te pūrongo

Purpose of the report

1.      Daniel Barthow and Dawn Crispe will present to the local board on work the Beautification Trust has undertaken in the last year.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      thank and Daniel Barthow and Dawn Crispe from the Beautification Trust for their attendance and presentation. 

Attachments

a          21 October 2021, Manurewa Local Board - Deputation Beautification Trust Presentation................................ 145

 


 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Manurewa Local Board

21 October 2021

 

 

Governing Body Members' Update

File No.: CP2021/15104

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To provide an opportunity for the ward area Governing Body members to update the local board on Governing Body issues they have been involved with since the previous local board meeting.

Whakarāpopototanga matua

Executive summary

2.      Standing Orders 5.1.1 and 5.1.2 provide for Governing Body members to update their local board counterparts on regional matters of interest to the local board.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      receive verbal updates from Councillors Angela Dalton and Daniel Newman.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Manurewa Local Board

21 October 2021

 

 

Members' Update

File No.: CP2021/15105

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To provide an opportunity for members to update the Manurewa Local Board on matters they have been involved in over the last month.

Whakarāpopototanga matua

Executive summary

2.      An opportunity for members of the Manurewa Local Board to give a written or verbal update on their activities for the month.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      receive the update from members.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Manurewa Local Board

21 October 2021

 

 

Chairperson's Update

File No.: CP2021/15106

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To provide an opportunity for the Manurewa Local Board Chairperson to update the local board on issues he has been involved in.

Whakarāpopototanga matua

Executive summary

2.      An opportunity for the Manurewa Local Board Chairperson to update the local board on his activities over the last month.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      receive the verbal report from the Manurewa Local Board Chairperson.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Manurewa Local Board

21 October 2021

 

 

Auckland Transport Report October 2021

File No.: CP2021/15240

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To update the Manurewa Local Board about transport related matters.

Whakarāpopototanga matua

Executive summary

2.      This report provides an update on transport related items including:

·    The Auckland Transport (AT) Annual Report

·    Proposed Speed Bylaw Tranche 2B

·    Progress on safety projects

3.      This report seeks a decision from the local board to further allocate Local Board Transport Capital Fund (LBTC) to the construction of bus shelters.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      receive the Auckland Transport report for October 2021

b)      allocate $90,000 from the Local Board Transport Capital Fund to construct three bus shelters at:

i)        Stop 6796 Wattle Farm Rd

ii)       Stop 2166 225 Browns Rd

iii)      Stop 2171 Opposite 98 Browns Road.

 

Horopaki

Context

4.      AT is responsible for all of Auckland’s transport services, excluding state highways. AT reports on a regular basis to local boards, as set out in the Local Board Engagement Plan. This reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

Tātaritanga me ngā tohutohu

Analysis and advice

5.      This section of the report contains information about relevant projects, issues and initiatives. It provides summaries of the detailed advice and analysis provided to the local board during workshops and briefings.

Local Board Capital Fund

6.      The LBTCF is a capital budget established by the Governing Body to allow local boards to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme.

7.      Projects must be safe, not impede network efficiency and be in the road corridor. Projects running through parks can be considered if there is a transport outcome.

8.      The 2021-31 Long-term Plan re-established the LBTCF to the pre-Covid level of $20m. There has been a minor adjustment in board’s funding, based on the agreed allocation formula.

9.      Manurewa’s allocation for 2021/22 and 2022/23 is $1,177,506 er annum.

10.    In August 2021, the board resolved on the following.

Text

Description automatically generated

11.    The September 2021 report actioned a report back on resolutions c), d) and e).

12.    The September report recommended that the board allocate all its remaining funds as identified in the table.

LOCAL BOARD

TOTAL FUNDS FOR ALLOCATION 2021-23

TOTAL FUNDS ALLOCATED TO DATE August 2021

TOTAL REMAINING FUNDS TO BE ALLOCATED IN Remainder

Manurewa

$2,355,011

$ 1,128,000

$ 1,227,011

13.    At the subsequent business meeting in September the local board resolved.

16

Auckland Transport – Local Board Transport Capital Fund Report September 2021

 

Resolution number MR/2021/150

MOVED by Member K Penney, seconded by Member R McLean:  

That the Manurewa Local Board:

a)      request that Auckland Transport commits $880,000 from the Local Board Transport Capital Fund to the following:

i)       Roys Road traffic calming measures $170,000

ii)      Dennis Avenue and David Avenue pedestrian safety $450,000

iii)     Finlayson Avenue traffic calming $260,000

b)      defer the remainder of the Local Board Transport Capital Fund allocation for consideration at a further workshop and business meeting.

CARRIED

14.    At the 30 September 2021 workshop, the board considered which of the proposed bus shelters should be funded. The cost of bus stops is now estimated at $30,000 per stop. An extra $5,000 has been added, contrary to earlier advice, due to current procurement and inflation issues. The local board at its workshop recommended funding for three shelters. These being:

·    Stop 6796 Wattle Farm Rd

·    Stop 2166 225 Browns Rd

·    Stop 2171 Opposite 98 Browns Road.

15.    It is therefore recommended that $90,000 from the LBTCF be allocated to these three shelters.

16.    The remaining LBTCF can be considered at later workshops and meetings.

Speed Bylaw Consultation

17.    At a recent workshop on residential speed management, the local board was also briefed on the next tranche of the speed bylaw that is currently out for public consultation. Some of the key proposals are summarised below.

18.    The roads we are proposing new speed limits on are: 

Around schools

Approx. 462 roads near 57 schools around Auckland

Rural roads

Approx. 208 roads in Franklin including 33 with a high-risk of deaths or serious injuries occurring.

Town centre roads

Approx. 10 roads in Ōtara town centre

A black rectangle with a black background

Description automatically generated with low confidence

Residential roads

Approx. 80 roads in Manurewa

Community requests

Approx. 41 roads, mostly, in Freemans Bay and Ponsonby

 

19.    Auckland Transport controls over 7,500km of road network and we are responsible for ensuring all roads under our control have speed limits that are safe and appropriate for their function, design, safety, and use.

20.    AT have identified that the approximately 800 roads in this proposal require a new safe and appropriate speed limit.

21.    This means AT is now legally obligated to improve the safety of these roads. Making no change is not an option.

Annual Report

22.    The AT annual report has been released for the 2020/21 financial year. The report highlights some outstanding results, despite a challenging year with COVID-19 having a substantial impact on operations.

23.    Key highlights for the Annual Report 2021 include:

·    a positive surplus before tax for 2020/21 of $647.9 million, which was $27.1m favourable to the budget

·    AT’s net asset position is $21.9 billion, up $0.8b from last year

·    total revenue for the year was $2,007m against a budget of $2,056.7m; total expenditure was $1,359.1m against a budget of $1,435.9m

·    an exceptional capital programme delivery of 96 per cent of target and a strong performance against the Statement of Intent key performance indicators set by Auckland Council

·    positive progress on key infrastructure such as the Downtown redevelopment programme, the new Puhinui interchange, Eastern Busway Stage 1 and the Karangahape Road enhancement

·    AT received a high level of support from both Council and Government enabling AT to continue providing transport services. More than 50 per cent of AT's capital and operating programme was funded by the Crown, through Waka Kotahi NZ Transport Agency, Crown Infrastructure Partners and the COVID-19 Response funding.

Safety Projects

24.    In September 2021, the local board was briefed on the Residential Speed Management Programme and the roll out of tranche 2B of the Speed Bylaw.

25.    The board are also aware of three safety improvement projects happening in the road corridor running between Grand Vue and Alfristion Roads. They are at different stages of their implementation, and these are summarised below. The Hill and Claude Road, currently in detailed design, will be workshopped with the board in the next few weeks. Regular updates on all three projects will be provided to the board.

Location

Project

Status

Grand Vue/Hill Roads intersection

Intersection improvements

Investigation

Hill/Claude Roads

Signalisation

Detailed design

Claude/Alfriston Roads

Signalisation

Procurement

Tauākī whakaaweawe āhuarangi

Climate impact statement

26.    AT engages closely with Auckland Council (AC) on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and AC’s priorities.

27.    AT’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

28.    There is a growing global, national and local need to urgently address the threats posed by climate change through reducing Greenhouse gas (GHG) emissions. The scientific evidence is compelling. In New Zealand the Climate Change Response (Zero-Carbon) Act was enacted in 2019, which requires national GHG emissions to be net-zero by 2050.

29.    In June 2019, Auckland Council declared a climate emergency, followed by the endorsement in July 2020 of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

30.    Tackling climate change will require a very significant change to the way we travel around our region although the timing and the detail of how this change might unfold are still to become obvious. Climate change targets development of the Regional Land Transport Plan (RLTP) through Auckland Transport Alignment Project (ATAP) occurred with a strong awareness of central government climate change legislation and Auckland Council climate change targets. AC through its C40 obligations and the Auckland Climate plan has committed to a 50 percent reduction in emissions by 2030, the amount required to keep the planet within 1.5°C of warming by 2100.

31.    Roughly five percent of Auckland’s road and rail strategic networks are found in areas susceptible to coastal inundation, including parts of the state highway network which are crucial links for freight movements and access to key regional destinations. Over 1,000km (or about 13 percent) of AT’s local road network has recently been identified as vulnerable to a 1-in-100 year flood event. AT is currently identifying and prioritising the risks of climate change to the transport system (assets, services, customers and staff) to permit a more strategic approach to designing and managing our assets in the future.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32.    The impact of information (or decisions) in this report are confined to AT and do not impact on other parts of the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33.    The purpose of this report is to inform the local board.

Tauākī whakaaweawe Māori

Māori impact statement

34.    There are no impacts specific to Māori for this reporting period. AT is committed to meeting its responsibilities under Te Tiriti o Waitangi - the Treaty of Waitangi and its broader legal obligations in being more responsive or effective to Māori.

35.    AT’s Maori Responsiveness plan outlines the commitment with 19 mana whenua in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them.

36.    This plan in full is available on the AT’s website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

Ngā ritenga ā-pūtea

Financial implications

37.    The recommendations to the local board relate to the allocation of LBTCF, which is provided in the Regional Land Transport Plan.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38.    Risks are managed as part of each AT project.

Ngā koringa ā-muri

Next steps

39.    A report will be prepared for the December business meeting.

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Bruce Thomas – Elected Members Relationship Manager

Authorisers

Ioane Afoa – Southern Hub Manager

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Manurewa Local Board

21 October 2021

 

 

Proposal to grant a new community sublease for Rawiri Residents Association Incorporated at 1 Rata Vine Drive, Wiri and The Pride Project Charitable Trust at 60 Maplesden Drive, Clendon Park

File No.: CP2021/15007

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To grant a new community sublease for Rawiri Residents Association Incorporated (association) at 1 Rata Vine Drive, Wiri.

2.      To grant a new community sublease for The Pride Project Charitable Trust (trust) at 60 Maplesden Drive, Clendon Park.

Whakarāpopototanga matua

Executive summary

Rawiri Residents Association Incorporated

3.      The association holds an existing community sublease for the third party-owned building known as Rawiri Community House at 1 Rata Vine Drive, Wiri.

4.      The association’s sublease commenced on 1 November 2016 and reached final expiry on 30 June 2020. The occupancy is holding over on a month-to-month basis until terminated or a new sublease is granted.

5.      The association’s primary objective is to provide community services from Rawiri Community House that are beneficial for the residents of Wiri and the local community. In addition, the group aims to be beneficial to the community by providing public health, education, life-skills, and other support services.

6.      The group have become a well-established community organisation, providing programmes and services to the local community for 13 years.

The Pride Project Charitable Trust

7.      The trust occupies the third party-owned building known as The Pride Project Community House at 60 Maplesden Drive, Clendon Park.

8.      Clendon Residents Group Incorporated held the existing sublease on behalf of The Pride Project Charitable Trust that commenced on 1 July 2016 and reached final expiry on 30 June 2020. Clendon Residents provided confirmation to council on 2 June 2020 requesting to terminate its occupancy as sublessee for the premises and once the existing sublease reached final expiry.

9.      The trust’s objective is to provide a thriving community house, community mentor programmes and placemaking events that inspire hope and are the catalyst for intergenerational change in whānau within the local community.

10.    In addition, the group aims to empower whānau to know their rights, advise what assistance is available and to motivate individuals to take steps in the right direction to create lasting and positive change within their whānau, the local community and society.

Proposed new community sublease

11.    The buildings are owned by Kāinga Ora – Homes and Communities; Auckland Council entered into a head commercial lease for occupation of the premises commencing 1 July 2013 and reaching final expiry 30 June 2023. Eke Panuku Development Auckland; a council-controlled organisation and on behalf of council, holds the relationship with Kāinga Ora concerning the head lease.

12.    At the expiry of a community occupancy for a third party-owned building, it is good practice to review alternative uses for the premises. An expression of interest process can be undertaken to gauge community interest and alternative uses. If the activity of the incumbent group is required in the area, the Manurewa Local Board has the discretion to forgo the expression of interest process.

13.    Staff received direction from the Manurewa Local Board portfolio leads during its workshop on 2 July 2020, and the local board on 23 September 2021 to forgo the expression of interest process and engage with Rawiri Residents Association Incorporated and The Pride Project Charitable Trust who had each submitted applications.

14.    After assessing the groups’ new sublease applications, staff are satisfied that the requirements under Auckland Council’s Community Occupancy Guidelines 2012 have been met.

15.    Mana whenua engagement has been undertaken and public notification will follow subject to Manurewa Local Board’s approval of the recommendations below.

16.    This report recommends that a new community sublease be granted for Rawiri Residents Association Incorporated and The Pride Project Charitable Trust, in accordance with the terms and conditions under Auckland Council’s Community Occupancy Guidelines 2012, the head commercial lease between Kāinga Ora – Homes and Communities (Housing New Zealand Limited) and Auckland Council, also the provisions of the Local Government Act 2002.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      note public notification of Auckland Council’s intention to grant a new community sublease for Rawiri Residents Association Incorporated at 1 Rata Vine Drive, Wiri

b)      delegate to the Manurewa Local Board Chairperson the authority to appoint a hearings panel to consider any objections received, following the public notification, and for the panel to reach a decision

c)      grant, subject to any objections being resolved, under section 138 of the Local Government Act 2002, a new community sublease to Rawiri Residents Association Incorporated for the third party-owned building comprising 534 square metres (more or less) located at 1 Rata Vine Drive, Wiri (outlined in red on Attachment A) on the land described as Lot 73 Deposited Plan 102231 contained in Record of Title NA57C/972 subject to the following terms:

i)        term - commencing on completion of public notification and subject to the resolution of any objections, effecting final expiry on 30 June 2023

ii)       rent - $1.00 plus goods and services tax (GST) per annum if demanded

iii)      operational charge - $1,000.00 plus goods and services tax (GST) per annum

iv)      all other terms and conditions to be in accordance with Auckland Council’s Community Occupancy Guidelines 2012, the head commercial lease between Kāinga Ora – Homes and Communities (Housing New Zealand Limited) and Auckland Council dated 1 May 2014 and 2 September 2020, also the provisions of the Local Government Act 2002.

d)      approve the Rawiri Residents Association Incorporated’s Community Outcomes Plan (Attachment B) for inclusion as the third schedule of the lease agreement

e)      note public notification of Auckland Council’s intention to grant a new community sublease for The Pride Project Charitable Trust at 60 Maplesden Drive, Clendon Park

f)       delegate to the Manurewa Local Board Chairperson the authority to appoint a hearings panel to consider any objections received, following the public notification, and for the panel to reach a decision

g)      grant, subject to any objections being resolved, under section 138 of the Local Government Act 2002, a new community sublease to The Pride Project Charitable Trust for the third party-owned building comprising 603 square metres (more or less) located at 60 Maplesden Drive, Clendon Park (outlined in red on Attachment C) on the land described as Lot 154 Deposited Plan 134524 contained in Record of Title NA79B/724 subject to the following terms:

i)        term - commencing on completion of public notification and subject to the resolution of any objections, effecting final expiry on 30 June 2023

ii)       rent - $1.00 plus goods and services tax (GST) per annum if demanded

iii)      operational charge - $1,000.00 plus goods and services tax (GST) per annum

iv)      all other terms and conditions to be in accordance with Auckland Council’s Community Occupancy Guidelines 2012, the head commercial lease between Kāinga Ora – Homes and Communities (Housing New Zealand Limited) and Auckland Council dated 1 May 2014 and 2 September 2020, also the provisions of the Local Government Act 2002.

h)      approve The Pride Project Charitable Trust’s Community Outcomes Plan (Attachment D) for inclusion as the third schedule of the lease agreement.

Horopaki

Context

17.    This report considers the new community subleases concerning the third party-owned buildings at 1 Rata Vine Drive, Wiri and 60 Maplesden Drive, Clendon Park.

18.    The Manurewa Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

The land, building and lease

19.    The land referring to 1 Rata Vine Drive, Wiri is legally described as Lot 73 Deposited Plan 102231 contained in Record of Title NA57C/972, held in fee simple by Housing New Zealand Limited and subject to the Local Government Act 2002 (the Act).

20.    In addition, the land referring to 60 Maplesden Drive, Clendon Park is legally described as Lot 154 Deposited Plan 134524 contained in Record of Title NA79B/724, held in fee simple by Housing New Zealand Limited and subject to the Act.

21.    The buildings known as Rawiri and The Pride Project Community Houses are both owned by Kāinga Ora – Homes and Communities. The sublessees will be responsible for the upkeep of the interior of the premises including plumbing stoppages, interior graffiti, broken glass and any damage made due to negligence, also utilities such as ongoing power, telephone, water and internet charges. Structural maintenance and renovations (building renewals) are undertaken by Kāinga Ora.

22.    As a single occupant with exclusive use of a third party-owned building; an annual subsidised operational fee of $1,000.00 plus goods and services tax (GST) is charged. The fee amount is determined by the extent of the leased area and in line with Auckland Council’s Community Occupancy Guideline 2012.

23.    Furthermore, the mentioned fee covers council’s share of maintenance undertaken at the premises, also to recoup revenue from a cost recovery operational perspective as council is charged $57,460.00 plus GST per annum from Kāinga Ora for possession of both buildings for the benefit of the local community.

24.    The area proposed to be subleased to Rawiri Residents Association Incorporated consists of approximately 534 square metres (more or less) and is outlined in red on Attachment A.

25.    The area proposed to be subleased to The Pride Project Charitable Trust consists of approximately 603 square metres (more or less) and is outlined in red on Attachment C.

The association

26.    Rawiri Residents Association Incorporated was established in 2008 and registered as an incorporated society by the New Zealand Companies Office on 17 August 2010 and as a charity on the Charities Services register on 5 March 2013.

27.    The group provides a number of diverse programmes and services covering community advocacy, information, guidance and community classes such as needle craft (e.g., sewing, knitting and crochet), plarn classes (knit or crochet repurposed plastic shopping bags into sleeping mats), driver licences, healthy living programmes, Justice of the Peace services, making women’s products, elderly morning teas and assisting at neighbourhood and local community events.

28.    In addition, the group collaborates with a number of networks who provide goods such as food, clothing and linen that is distributed locally, regionally and nationally. The organisation is well known in the area and the premises is used as a drop-off point for the goods listed above.

29.    At present, the group’s focus is arranging and coordinating:

·        food parcels and for the elderly residents at Haumaru Housing’s Inverell Court, Wiri; including for companion animals

·        clothing and linen parcels

·        mini personal protective equipment (PPE) and first aid parcels

·        making ponchos for all ages from quality woolen blankets and face masks/coverings

·        catering to the needs of homelessness

·        free computer classes (digital literacy skills) and in partnership with 20/20 Trust which has proven to be a success

·        an on-site laundry service and community garden.

30.    The group assist with referrals to Kāinga Ora, Work and Income and works with individuals on probation. The operating hours for the community house are Monday to Friday, 10:00am to 2:30pm.

31.    The association has submitted a comprehensive application for a new community sublease.

The trust

32.    The Pride Project Charitable Trust was established in 2016 and registered as a charitable trust with the New Zealand Companies Office on 2 August 2019. The trust also registered as a charity under the Charities Services register on 7 October 2019.

33.    The group has provided community development initiatives in Clendon Park and surrounding communities over many years. The initiatives cover a wide range of themes including health, security, safety, education, parenting, cultural and youth support. The initiatives reach out to the vulnerable, isolated, needy and disengaged in the local community. The trust aims to bring about positive change to the local community by influencing one individual at a time.

34.    The group’s focus in terms of programmes and services can be categorised into the following three themes:

·        Everyday living - housing, budgeting, food, power, clothing, lawn mowers, tool library

·        Future planning - vehicle licensing, employment preparation, job search, education

·        Overall health and wellness - health, drug addictions, anger management, mental health.

35.    The programmes and services are initiated by Hope Navigators who are lived experience staff that work intensively with its clients. They provide their own personal life experiences, an unconditional wiliness to help and walk alongside their clients and deliver a wraparound service.

36.    Hope Navigators are also part of a professional development programme guided and mentored by the General Manager who is the driving force behind this kaupapa (principle and idea), a local resident and founder of the trust.

37.    The trust is widely known in the area and collaborates with a number of organisations such as Ministry of Social Development and has a memorandum of understanding with 20/20 Trust (delivering employment basic computing), to bring about the desired outcomes for the local community.

38.    Currently, the operating hours for the community house are Monday to Friday, 9:00am to 2:30pm, and the trust has also submitted a comprehensive application in support of a new community sublease.

Tātaritanga me ngā tohutohu

Analysis and advice

39.    The groups’ new sublease applications were assessed against the criteria contained in Auckland Council’s Community Occupancy Guidelines 2012 and the priorities set by the Manurewa Local Board Plan 2020.

40.    When a community occupancy reaches final expiry for a third party-owned building, an expression of interest process may be undertaken to gauge interest and best use. If the activity of the incumbent group is required in the area and continues to provide essential services to the community, Manurewa Local Board has the discretion to forgo the expression of interest process and grant a new community occupancy. The local board has exercised this discretion.

41.    The term recommended for the sublease will commence on completion of public notification and subject to the resolution of any objections, with a final expiry on 30 June 2023. The final expiry date coincides with the head commercial lease.

42.    The proposed subleases will be subject to a six months’ early termination clause, this is in accordance with clause 6 of the head lease, dated 2 September 2020, between Kāinga Ora (Housing New Zealand Limited) and Auckland Council. Both parties agrees that either party may terminate the head lease by giving six months’ notice in writing to the other party.

43.    Staff have determined that Rawiri Residents Association Incorporated and The Pride Project Charitable Trust each meets the requirements under the guidelines to qualify for a new community sublease as evidenced below.

44.    The groups:

·        are registered as a legal entity with a not-for-profit status

·        caters to a well-defined group in the local community and its services are well utilised

·        have a track record of delivering quality services to the community

·        have provided its financial accounts which indicate that its funds are sufficient to meet its liabilities and that it possesses adequate financial reserves

·        are managed appropriately as evidenced by the extent of the programmes and services offered.

45.    The buildings are owned by Kāinga Ora and the groups are primarily responsible for the upkeep of the interior of the premises (except fair, wear and tear). Alternatively, Kāinga Ora is responsible for predominantly external and structural maintenance of the premises. A site visit undertaken indicated that the subleased areas presents well and meets the needs of its users.

46.    The groups have a scheduled maintenance plan in place to address routine cleaning and general maintenance for the upkeep of the interior of the premises.

47.    A community outcomes plan has been negotiated with each group. The plans identifies the benefits the groups will provide to the community (Attachment B and D). This will be attached as a schedule to each lease agreement.

Public notification

48.    Under section 138(2) of the Local Government Act 2002, all leases longer than six months require public notification and submitters will have one month to make a submission or objection. If any objections to the proposed subleases are received, a hearings panel of the local board will be convened to consider the matter and reach a decision.

Tauākī whakaaweawe āhuarangi

Climate impact statement

49.    There is no impact on greenhouse gas emissions as the proposals do not introduce any new source of emissions.

50.    Climate change impacts will need to be considered in any future planning for the area. While the sublease areas do not sit directly within a flood water (river or surface flooding) zone as a result of a 1‑in-100-year rainstorm event, neighbouring areas are within the zones (as shown below):

                                                                    Rawiri Community House circled in red

      

                                            The Pride Project Community House circled in red

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

51.    Staff have obtained support from colleagues in Area Operations and Land Advisory Services (Community Facilities), Community Delivery/Empowerment (Connected Communities), Service, Investment and Programming (Regional Service Planning Investment and Partnerships) and Eke Panuku Development Auckland. No concerns were raised regarding the new subleases for Rawiri Residents Association Incorporated and The Pride Project Charitable Trust.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

52.    The assessment of the applications were workshopped with the Manurewa Local Board portfolio leads on 2 July 2020, also with the local board on 23 September 2021. The local board provided informal support regarding the proposed new community subleases for Rawiri Residents Association Incorporated and The Pride Project Charitable Trust.

53.    However, the local board at its workshop on 23 September 2021 indicated support for a reduced annual operational fee. The charge as outlined in the Community Occupancy Guidelines 2012 for a premises over 500 square metres is $1,000.00 plus GST per annum, this is the amount recommended. The board has the discretion to reduce or waive this. It will need to make up, from its Locally-driven initiatives (LDI) funding, the difference if they wish the groups to be charged the reduced fee as stated in paragraph 66 and beneath.

54.    The proposed subleases are an approved item on the Community Facilities Work Programme for 2021/2022 (items 1645 and 1646) as adopted by the local board under resolution number MR/2021/93.

55.    The recommendations in this report fall within local board’s allocated authority to grant subleases within local community facilities in line with the Community Occupancy Guidelines 2012.

56.    The recommendations within this report predominantly support the Manurewa Local Board Plan 2020 outcomes of:

·        Our communities are inclusive, vibrant, healthy and connected (Outcome 1)

·        We are proud of our strong Māori identity and thriving Māori community (Outcome 2)

·        Our people enjoy a choice of quality community spaces and use them often (Outcome 3)

·        Our natural environment is valued, protected and enhanced (Outcome 6).

57.    The proposed subleases will benefit the local community in enabling initiatives that promote the development and preservation for thriving community houses; by providing a diverse range of programmes and services that creates a supported environment for resilience and connectivity.

Tauākī whakaaweawe Māori

Māori impact statement

58.    Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi which are articulated in council’s key strategic planning documents the Auckland Plan, the 10-year budget (long-term plan), the Auckland Unitary Plan and local board plans.

59.    An aim of community leasing is to increase targeted support for Māori community development. The proposals seek to improve access to facilities for all Aucklanders, including Māori living in the Manurewa Local Board area.

60.    Rawiri Residents Association Incorporated and The Pride Project Charitable Trust each acknowledge the place of mana whenua within Aotearoa and value initiatives that are inclusive and enhances partnership and participation of all people including Māori. Both groups encourage participation of Māori through local programmes and this forms part of their community outcomes plan commitments.

61.    The groups indicated they are committed to working alongside the large Māori population that are part of the south Auckland region. The Manurewa Local Board has a high number of individuals identified as Māori; 26% compared to the Tāmaki Makaurau average of 11% as detailed in New Zealand’s 2018 Census of Population and Dwellings undertaken by Tatauranga Aotearoa Stats NZ.

62.    Mana whenua engagement was undertaken on 11 August 2021 and involved a formal written correspondence detailing information concerning the proposed new subleases and forwarded to mana whenua representatives allowing one month to respond.

63.    Staff received a response from Te Kawerau ā Maki on 11 August 2021 who responded with the following “we will defer to/support other iwi on this kaupapa (principle and idea)”. Ngāti Tamaterā on 12 August 2021 responded, “we are aware of the great mahi these roopu (groups) provide our communities in south Auckland and do not oppose”. No other responses were received from mana whenua.

64.    Mana whenua will also have an opportunity to provide feedback on the proposed subleases during the public notification process.

Ngā ritenga ā-pūtea

Financial implications

65.    All costs relating to the advertising of the intention to sublease, and preparation of the community sublease documentation are borne by Community Facilities.

66.    Should the Manurewa Local Board charge Rawiri Residents Association Incorporated and The Pride Project Charitable Trust a reduced annual operational fee, the difference will need to be topped-up from the local board’s Locally-driven initiatives budget. Community groups with exclusive occupancy of a third party-owned building, are required to pay an annual subsidised operational fee in accordance with the Community Occupancy Guidelines 2012, as outlined in the table below:

Occupancy / space size in square metres (m²)

Proposed operational fee plus goods and services tax (GST) per annum

Less than 100

$250.00

Over 100m² and less than 500m²

$500.00

Larger than 500m²

$1,000.00

 

67.    Staff have obtained support from Financial, Strategy and Planning. No concerns were raised regarding the proposed new subleases for the association and the trust.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

68.    Should the Manurewa Local Board resolve not to grant new community subleases for Rawiri Residents Association Incorporated and The Pride Project Charitable Trust, it will inhibit the groups’ ability to undertake their core activities which will have a negative impact on the local board outcomes.

69.    As there is no significant departure from the current land use or change in activities there are no identified risks in granting the subleases.

Ngā koringa ā-muri

Next steps

70.    Subject to Manurewa Local Board’s approval, public notification will be undertaken allowing one month for submitters to make a submission or objection. On completion of the public notification, and subject to the resolution of any objections, staff will engage with Rawiri Residents Association Incorporated and The Pride Project Charitable Trust to finalise the sublease documentation

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site plan for Rawiri Residents Association Incorporated

31

b

Community Outcomes Plan for Rawiri Residents Association Incorporated

33

c

Site plan for The Pride Project Charitable Trust

35

d

Community Outcomes Plan for The Pride Project Charitable Trust

37

     

Ngā kaihaina

Signatories

Author

Tai Stirling - Community Lease Advisor

Authorisers

Taryn Crewe - General Manager Community Facilities

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Manurewa Local Board

21 October 2021

 

 

PDF Creator


Manurewa Local Board

21 October 2021

 

 

PDF Creator

PDF Creator


Manurewa Local Board

21 October 2021

 

 

PDF Creator


Manurewa Local Board

21 October 2021

 

 

PDF Creator

PDF Creator


Manurewa Local Board

21 October 2021

 

 

Mountfort Park and Manurewa War Memorial Park sports field upgrades - installation of lighting and sand carpet playing surface

File No.: CP2021/15252

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To seek approval from the Manurewa Local Board for installation of lighting and sand carpet playing surface to upgrade rugby 6 and 7 fields at Mountfort Park and the Designated Training Area field at Manurewa War Memorial Park and to progress both projects to design, procurement and construction phase.

Whakarāpopototanga matua

Executive summary

2.      A study to identify shortfall of winter sport facilities for football, rugby and league within the Manurewa Local Board area was undertaken by Auckland Council in 2017. The study indicated that by 2028 there will be a shortfall of 120 hours per week for weekday lit fields in the local board area.

3.      The local board approved the upgrade of the sports field areas within Mountfort Park and Manurewa War Memorial Park as part of the 2021/2022 Community Facilities Work Programme on 17 June 2021 (resolution number MR/2021/93) to mitigate this shortfall.

4.      The local board has allocated $187,464 of Locally Driven Initiative (LDI) Capex budget and $312,536 of Asset Based Services (ABS) Capex - local renewal budget towards the Manurewa War Memorial Park sports fields lighting upgrade (Project ID 31009).

5.      As part of a regional work programme, $1,800,000 was allocated towards the investigation and upgrade to Mountfort Park sports fields (Project ID 30233) from the Sport and Recreation Facility Investment Fund.

6.      An initial feasibility study was undertaken and presented to the local board in July 2021, outlining current conditions of each field at Mountfort Park and Manurewa War Memorial Park. The study identified several options to deliver highest return on investment across the two parks.

7.      Option five was identified as the recommended option as it offers a balanced approach to mitigate the shortfall in full field equivalent hours for the three main sport codes (rugby, soccer and league) within the local board area. The option included upgrades to rugby fields 6 and 7 at Mountfort Park and Designated Training Area (DTA) fields at Manurewa War Memorial Park.

8.      The local board provided feedback and indicated support for option five at a workshop on 29 July 2021. This will deliver installation of lighting and sand carpet playing surface for the three identified fields.

9.      Staff have received a cost estimate of $2,761,150 to upgrade the recommended fields at Mountfort Park and Manurewa War Memorial Park. Total budget allocation for both projects is $2,300,000. Staff will look into opportunities for additional budget and come to the local board to discuss funding this shortfall, once the final cost is established after completion of concept design.

10.    It is proposed that the physical work is managed over two consecutive years. The construction of the lighting upgrades to both Mountfort Park fields and Manurewa War Memorial Park fields is estimated to be completed in the financial year 2021/2022. The construction of the field upgrades to sand carpet playing surfaces is planned for delivery in the financial year 2022/2023.

11.    Staff now seek approval of the proposed recommended upgrades to rugby fields 6 and 7 at Mountfort Park and DTA fields at Manurewa War Memorial Park to progress the projects to design, procurement and construction phase.

12.    Subject to the local board’s decision, the concept design and cost estimation for both the lightings installation and sand carpet playing surface upgrades, will be presented to the local board in November/December for approval and to progress the projects to detailed design, consenting, procurement and construction.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      approve installation of lighting and sand carpet playing surface for Rugby 6 and Rugby 7 fields at Mountfort Park, Manurewa and Designated Training Area at Manurewa War Memorial Park at 16 Gibbs Road, Manurewa

b)      direct staff to submit an application to the governing body requesting reallocation of surplus budget of $380,000 from ‘Mountfort Park – upgrade sports fields’ project ID 30233 to Manurewa War Memorial Park – upgrade/renew the lighting at the sports fields’ project ID 31009

c)      note that staff will investigate opportunities for additional budget and come to the local board to discuss any funding shortfall as part of future years work programme development once the final cost is established after completion of concept design.

 

Horopaki

Context

13.    The 2017 Winter Sports Field Supply and Needs Study by Longdill and Associates shows that by 2028 there will be a shortfall of 120 hours per week for weekday lit fields in the Manurewa Local Board area. 

14.    As part of Manurewa Local Board 2021/2022 Community Facilities Work Programme, the local board approved two projects to address some of this shortfall by upgrading the lighting and sports fields at both Mountfort Park and Manurewa War Memorial Park (17 June 2021, resolution number MR/2021/93).

15.    The local board allocated $187,464 of Locally Driven Initiative (LDI) Capex budget and $312,536 of Asset Based Services (ABS) Capex-local renewal budget towards the Manurewa War Memorial Park sports fields lighting upgrade (Project ID 31009).

16.    Budget of $1,800,000 was approved towards the investigation and upgrade to Mountfort Park sports fields (Project ID 30233) as part of the Sport and Recreation Facility Investment Fund as part of the regional work programme.

Tātaritanga me ngā tohutohu

Analysis and advice

17.    The attached initial feasibility study completed in July 2021 (attachment A), carried out by the Sports Surface and Design Management team, investigated the current conditions and Full Field Equivalent (FFE) hours of each field at Mountfort Park and the Designated Training Area fields and Number 1 field at Manurewa War Memorial Park.

18.    This study focused on the conditions of each field and where money could be spent to receive highest return on the investment.

19.    Five options were identified through this study which were presented to the local board at a workshop on 29 July 2021. A summary of all options is captured in the table below:

Table 1: Options assessment to address the shortfall of FFE lit training hours across the Manurewa Local Board Area

Options

Local board outcome alignment/ Strategic alignment

Implementation

CAPEX

(preliminary estimate only)

Comments

Option 1

Outcome 3

Mountfort Park

-   Rugby field 6

-   Rugby field 7

-   League mid 1

$2,196,500

This option is not recommended as it will not provide highest return on Full Field Equivalent lit training hours.

Option 2

Outcome 3

Mountfort Park

-   Rugby league mid 1

-   Rugby 3

-   Soccer DTA

$2,098,750

This option is not recommended as it will not provide highest return on Full Field Equivalent lit training hours.

Option 3

Outcome 3

Mountfort Park

-   Soccer DTA

-   League DTA

-   Soccer 2 DTA

$1,857,250

This option is not recommended as it will not provide highest return on Full Field Equivalent lit training hours.

Option 4

Outcome 3

Manurewa War Memorial Park

-   Soccer 1

-   DTA

-   Cricket Blocks

$1,725,000

This option is not recommended as it will not provide highest return on Full Field Equivalent lit training hours.

Option 5

Outcome 3

Mountfort Park

-   Rugby 6

-   Rugby 7

Manurewa War Memorial Park

-   DTA fields

$2,761,150

This option is recommended as it provides the highest return on Full Field Equivalent lit training hours and provides upgrades across multiple sporting codes.

20.    It is recommended that the local board approve option 5 which will include upgrades to Mountfort Park sports fields Rugby 6 and 7, and Manurewa War Memorial DTA fields. Below summaries the Option 5.

Mountfort Park – upgrade sports fields (ID 30233)

21.    The initial feasibility study showed that for an optimum return on investment, upgrades to fields Rugby 6 and Rugby 7 is recommended with cost estimate of $1,420,075. This option will provide highest return in FFE hours. The combination of upgrading fields Rugby 6 and Rugby 7 will result in increase of 24 FFE hours.

22.    The current budget allocation as approved for the project from the Sports and Recreation Facility Investment Fund, as part of the regional work programme, is shown in the table below:

Table 2: Approved budget allocation for the Mountfort Park – upgrade sports fields project

Resolution Number

Project ID

Activity Name

Activity Description

Budget source

Total Budget Allocation

MR/2021/93

30233

Mountfort Park – Upgrade sports fields

Installation of lighting and sand carpet playing surfaces

Sports and Recreation Facility Investment Fund

$1,800,000

 

 

 

 

 

 

23.    The project has surplus budget of $380,000 which can be reallocated to Manurewa War Memorial Park - upgrade/renew the lighting at the sports fields project. The Governing Body has decision making authority to administer the fund. An application will need to be submitted to the governing body for approval of the proposed reallocation.

Figure 1: Rugby fields 6 and 7 at Mountfort Park - aerial view  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Manurewa War Memorial Park - upgrade/renew the lighting at the sports fields (ID 31009)

24.    The initial feasibility study showed that for an optimum return on investment the Designated Training Areas should be upgraded at Manurewa War Memorial Park. This option has a cost estimate of $1,341,075 and will provide the highest return of 18 increased FFE hours.

25.    The current budget allocation as approved for the project from the local board’s LDI capex and ABS local renewals budgets is shown in the table below:


 

Table 3: Approved budget allocation for the Manurewa War Memorial Park - upgrade sports fields project

Resolution Number

Project ID

Activity Name

Activity Description

Budget source

Budget Allocation

FY22-MR/2021/93

 

31009

 

Manurewa War Memorial – upgrade/renew the lighting at the sports fields

Installation of lighting across sports fields

 

LDI Capex

$187,464

Local Renewal

$312,536

 

 

 

 

Total budget

$500,000.00

 

 

 

 

 

 

F

 

Figure 2: Manurewa War Memorial Park DTA fields - aerial view  

 

 

 

 

 

 

 

 

 

 

 

 

 

26.    It is recommended that installation of lighting at Manurewa War Memorial Park DTA fields is progressed using the approved allocated budget for the project in financial year 2021/2022.

27.    Additional funding will be required to carry out physical works to lay sand carpet playing surfaces at Manurewa War Memorial Park DTA fields, which is planned for financial year 2022/2023.

28.    It is proposed that an application to the governing body is submitted requesting reallocation of surplus budget of $380,000 from Mountfort Park project (ID 30233) to Manurewa War Memorial Park project (ID 31009). Staff will investigate opportunities for additional budget and come to the local board to discuss any funding shortfall as part of future years work programme development once the final cost is established after completion of concept design.

Tauākī whakaaweawe āhuarangi

Climate impact statement

29.    The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

·           to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

·           to prepare the region for the adverse impacts of climate change.

30.    The design aims to minimise earthworks and reduce the quantity of soil removed from site. Maximising the upcycling and recycling of existing material will be prioritised to ensure minimum impact.

31.    Mitigation of greenhouse gas emissions will be achieved through sourcing of low-carbon material options (including sourcing materials locally) and the use of products with environmental declarations for embodied carbon reductions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32.    Council staff from within the Customer and Community Services (Community Facilities operational management and Parks, Sports and Recreation) have been consulted and support the development. The development will increase sports field provision within the area by developing fields and training areas that are able to be used for longer hours by converting each field from soil to a sand carpet and provision of sports field lighting.

33.    The field areas have been designed in collaboration with the Senior Maintenance Delivery Co-ordinator including the specification of specialist equipment. This has enabled cost savings through the design of the irrigation system. 

34.    Collaboration with staff will be ongoing to ensure that the development of the sport fields is appropriately integrated into the operational maintenance and asset management systems once completed.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35.    Several options were presented to the local board, along with estimated costs and associated Full Field Equivalent hours. The local board indicated support for Option 5 (Mountfort Park Rugby fields 6 and 7 and Manurewa War Memorial Park DTA fields) which will provide the highest return on investment of 42 hours.

36.    The projects align with the following Manurewa Local Board Plan 2020 outcomes and objectives:

Table 4: Manurewa Local Board Plan 2020 outcomes and objectives

Outcome

Objective

Project alignment

Outcome 3

Our people enjoy a choice of quality community spaces and use them often

 

Public facilities and spaces are welcoming and meet the demands of our diverse communities

The proposed development of the identified sports fields will provide improved community spaces by way of upgraded sports fields. Provision of sports field lighting will provide greater opportunities for the community to be more active.

 

Tauākī whakaaweawe Māori

Māori impact statement

37.    Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2012-2022, the Unitary Plan, Whiria Te Muka Tangata Māori Responsiveness Framework and Local Board Plans.

38.    The project will deliver significant improvements to benefit Māori and the wider community through provision of improved facilities. The improvement will increase sports field playable hours which is an identified gap in sport and recreation provision within the local board area.

Ngā ritenga ā-pūtea

Financial implications

39.    A total budget of $2,300,000 has been approved by the local board and the through the regional work programme, for the projects in the following financial years:

Table 5: Total budget allocation for both projects

Activity Name

Budget source

FY21/22

FY22/23

FY23/24

Total ($)

Mountfort Park – upgrade sports fields

Sports and Recreation Facility Investment Fund

$1,800,000

 

 

 

Manurewa War Memorial Park – upgrade/ renew the lighting at the sports fields

LDI Capex

 

$168,464

$19,000

 

Local Renewal

 

 

$312,536

 

 

 

 

 

Total budget

$2,300,000

 

40.    An indicative cost estimate to deliver the full scope of work for the projects is $2,761,075 which is not within the current allocated budget. More funding will be required to deliver full upgrades to the three fields as proposed. Staff will investigate opportunities for additional budget and come to the local board to discuss any funding shortfall. This will be as part of future years work programme development once the final cost is established after completion of concept design.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41.    Risks and mitigation measures are outlined in Table 6.

Table 6: Risks and mitigations

Risks identified

Mitigation

Consenting

 

Resource consent

A resource consent may be required. Due to the time of year of processing the resource consent for the lighting works, there may be delays in consents being approved. A pre-application meeting will be completed to confirm aspects of the consent and all relevant supporting information to be provided with the application.

Building consent

A building consent may be required. Due to the time of year of processing the building consent for the lighting works, there may be delays in consents being approved. A pre-application meeting will be completed to confirm aspects of the consent and all relevant supporting information to be provided with the application.

Health and Safety

 

Public are exposed to unsafe conditions during the construction phase

The construction area will be fenced off to avoid the public entering the work site and traffic safety measures will be put in place for the safe use of the car park.

Signage will be installed at park entrances and accessways to direct park visitors safely around the work site.

Resource consent conditions will be adhered to regarding managing permitted noise and dust levels.

 

Pedestrian safety within the car park area

Raised speed tables, traffic safety measures and paths will be incorporated into the detailed design to reduce any potential conflict between pedestrians and vehicles in and around the car park area.

Budget

 

Insufficient funding

Cost estimates have been prepared through high end investigations and have included a contingency allowance for unforeseen circumstances.

Staff will investigate opportunities for additional budget and work with the local board to mitigate any shortfall as part of future years work programme development.

Timeframe

 

Delay to construction due to funding availability

 

Funding has been included within the Community Facilities Work Programme for financial year 2021/2022. Further funding will be needed in financial year 2022/2023 to ensure that all elements of the recommendations are carried out.

Construction

 

Staged works

Installation of lighting is estimated to be carried out between February 2022 – June 2022, working around any bookings that are currently set in place.

Poor weather during construction may delay delivery

Field Construction will be timed for the spring/summer of financial year 2022/2023 when the weather is more favourable.

Damage to trees during the construction works

Detailed design of the fields will take into consideration the location of trees to avoid any potential damage.

An arborist will monitor the pruning and removal of invasive wattle trees overhanging the sports field boundary to ensure that any impact on the surrounding trees is minimised.

Reputational

 

Project deferred or cancelled

There is reputational risk to the council if the project is deferred or cancelled. This will be mitigated through regular reporting and keeping to forecasted timelines

COVID-19

 

 

The COVID-19 pandemic could have a further negative impact on the delivery of the projects if the COVID-19 alert level changes.

 

Ngā koringa ā-muri

Next steps

42.    Table 7 below summarises the anticipated next steps and estimated delivery timeframes for the project. The estimated timeframes assume successful and timely completion of each identified project step.

Table 7:  Project phasing and timelines

Project phase

Planned completion timeframe

Concept Design and Cost Estimations

Concept Design and refined cost estimations through formal approval from Manurewa Local Board

November 2021 / December 2021

Physical works of Lighting upgrades for proposed fields

Events planned for each park will be taken into consideration when finalising the construction period to avoid disruption to user groups.

February 2022 – June 2022

Physical works of field upgrades for proposed fields

Accurate costs and funding requirements, commencement and duration of the physical works will be confirmed at a later stage. Physical work delivery is envisaged to be between the specified timeframe.

Events planned for the park will be taken into consideration when finalising the construction period to avoid disruption to user groups.

October 2022 – May 2023

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Initial feasibility study - Manurewa Sports Field Shortfall Works presentation

49

     

Ngā kaihaina

Signatories

Author

Sarah Ross – Project Manager – Community Facilities

Authorisers

Taryn Crewe - General Manager Community Facilities

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Manurewa Local Board

21 October 2021

 

 




















Manurewa Local Board

21 October 2021

 

 

Manurewa Local Grant Round One and Multi-Board Grant Round One 2021/2022 grant allocations

File No.: CP2021/15029

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To fund, part-fund or decline applications for Manurewa Local Grant Round One and Multi-board Grant Round One 2021/2022.

Whakarāpopototanga matua

Executive summary

2.      This report presents applications received for the Manurewa Local Grant Round One and Multi-Board Local Grant Round One 2021/2022 as provided in Attachments B and C.

3.      The Manurewa Local Board adopted the Manurewa Local Board Grants Programme 2021/2022 as presented in Attachment A. The document sets application guidelines for contestable community grants submitted to the local board.

4.      The Manurewa Local Board set a total community grants budget of $154,659 for the 2021/2022 financial year.

5.      For Manurewa Local Board Grant Round One 2021/2022 a total of 23 local grant applications and 13 multi-board applications were received, requesting a total amount of $202,927.39

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      agree to fund, part-fund or decline each application in Manurewa Local Grant Round One 2021/2022

 

Table One: Manurewa Local Grant Round Two 2021/2022 applications

 

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2210-102

Weymouth Residents and Ratepayers Incorporated

Community

Towards the cost of publishing the Weymouth News for 11 months

$4,000.00

 Eligible

LG2210-104

Auckland seniors support and caring group

Arts and culture

Towards venue hire, tutors fees, festival celebration costs and performance costumes

$2,000.00

 Eligible

LG2210-105

Counties Manukau Gymnastics Inc

Sport and recreation

Towards venue hire for 2021 Prizegiving and display night

$1,500.00

 Eligible

LG2210-106

What Hope Community Trust

Community

Towards sound, staging and event management for the Clendon Christmas Night Markets

$6,700.00

 Eligible

LG2210-109

Community Groups Feeding the Homeless Inc

Community

Towards the lease of the premises being $3,001.36 a month.

$1,000.00

 Eligible

LG2210-110

New Zealand Council of Victim Support Groups National Office

Community

Contribution towards operational expenses of the volunteer support worker programme for the 2021/2022 financial year

$8,500.00

 Eligible

LG2210-113

Retima House

Community

Towards purchasing of sewing equipment and end of course celebration

$800.00

 Eligible

LG2210-114

Independent Living Charitable Trust

Community

Towards venue hire, petrol costs for the coach, and refreshment for the weekly Tai Chi programme

$2,911.50

 Eligible

LG2210-115

Youthline Auckland Charitable Trust

Community

Contribution towards volunteer training and clinical supervision for the Youthline Helpline service in support of the young people of the area

$5,000.00

 Eligible

LG2210-121

Massive Company Trust

Arts and culture

Towards venue hire, manaakitanga, productions costs and marketing for One of the Intensives workshops in December 2021

$1,402.00

 Eligible

LG2210-122

South East Auckland Senior Citizens' Association Incorporated

Community

Towards transport, accommodation, and meal charges for road trip to Palmerston North, Wellington and Whanganui

$20,250.00

 Eligible

LG2210-123

Manurewa Croquet Club Incorporated

Sport and recreation

Towards the repairs cost of the ladies toilets and maxidrain for fencing

$1,938.00

 Eligible

LG2210-124

Communicare CMA (Ak) Inc

Community

Towards venue hire of the Manurewa friendship centre and wages for the part time coordinator

$8,660.00

 Eligible

LG2210-125

Diabetes NZ - Auckland Branch

Community

Towards costs of the hope champion, food, venue hire, translation services, transportation, mileage, publicity, and facilitation

$8,000.00

 Eligible

LG2210-126

Shivarchan Senior citizens Association

Community

Towards programme delivery, operational costs, capacity capability and preventing isolation for
‍seniors, education and intergenerational programmes

$8,000.00

 Eligible

LG2210-127

Tōtara Hospice

Arts and culture

Towards building of street direction communication signage, the materials for it and the company to build it

$3,500.00

 Eligible

LG2210-128

Te Whakaora Tangata

Community

Towards Family Restoration Course delivery and graduation costs for November

$10,000.00

 Eligible

LG2210-129

Auckland southern District Chinese Association Incorporated

Arts and culture

Towards the cost of the Chinese New Year celebration party and a contribution for the one-day trip to Tauranga

$4,000.00

 Eligible

LG2210-130

James Cook High School

Sport and recreation

Towards funding of the camp and equipment required

$10,000.00

 Eligible

LG2210-131

Safe Man Safe Family Charitable Trust

Community

Towards human resource management support, and the signage for the Manurewa office

$5,127.50

 Eligible

LG2210-132

All Seasons Community Sports Trust

Sport and recreation

Towards all weather shelter and promotional material

$4,871.39

 Eligible

LG2210-133

FALELALAGA LIMITED

Arts and culture

Towards raw materials (laufala) importing from Samoa, weavers’ hours and specialised skill, and refreshments

$12,970.00

 Eligible

LG2210-134

National Council of Women Manukau

Events

Towards venue hire for celebration, cost of students attending, guest speaker and printing

$1,852.00

 Eligible

Total

 

 

 

$132,982.39

 

 

b)         agree to fund, part-fund or decline each application in Manurewa Multi-Board Local Grant             Round One 2021/2022

 

Table Two: Manurewa Multi-Board Local Grant Round One 2021/2022 applications

 

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

MB2022-113

Big Buddy Mentoring Trust

Community

Towards operational costs including wages, rent, transport, and equipment to recruit, screen, and train up to 50 more Auckland men to be volunteers (Big Buddies) to Auckland boys who do not have a father in their life

$12,000.00

Eligible

MB2022-120

The Operating Theatre Trust

Arts and culture

Towards gift a seat theatre tickets and transport costs for low decile school and early childhood centre children between October 2021 and May 2022

$4,348.00

Eligible

MB2022-121

The Student Volunteer Army Foundation

Community

Towards the Student Volunteer Army (SVA) "Kids Programme Volunteer Project" in various primary schools including the costs of school kits and providing administrative support from 31 October 2021 to 1 August 2022

$2,100.00

Eligible

MB2022-123

Babystart Charitable Trust

Community

Towards 60 baby-start boxes, baby clothing, care items, courier, logistics and storage costs

$3,452.00

Eligible

MB2022-126

New Settlers Family and Community Trust

Community

Towards the Persian New Year event at Long Bay Regional Park on 10 January 2022

$2,000.00

Eligible

MB2022-135

Age Concern Auckland Incorporated

Community

Towards counselling services for older adults between 1 October and 30 June 2022

$5,000.00

Eligible

MB2022-138

Graeme Dingle Foundation Auckland

Community

Towards salaries for two Kiwi Can Programme Coordinators from 3 January 2021 to 22 July 2022

$12,000.00

Eligible

MB2022-139

Habitat for Humanity Northern Region Limited

Community

Towards the "Winter Warmer and Healthy Home Intervention Programme" including volunteer costs, items for the packs and co-ordination costs

$2,000.00

Eligible

MB2022-143

Counties Manukau Sports Foundation

Sport and recreation

Towards the 2021 Honda New Zealand Counties Manukau Sporting Excellence Awards on 2 December 2021

$3,000.00

Eligible

MB2022-147

Guardians of our Children Charitable Trust

Community

Towards Parental Disputes workshops "Make Them Proud" including facilitation, handouts and venue hire at Orakei Community Centre from 1 October 2021 to 30 September 2022

$15,920.00

Eligible

MB2022-151

People Frist New Zealand Incorporated

Community

Towards training programmes for people with a disability, including decision-making, self-advocacy, financial capability and being safe, held at Royal Oak from 1 October 2021 to 30 September 2022

$2,500.00

Eligible

MB2022-158

CNSST Foundation, formerly known as Chinese New Settlers Services Trust

Arts and culture

Towards the Community Connection Programme at the training centre in Manukau from 30 October 2021 to 23 July 2022.

$3,625.00

Eligible

MB2022-165

Interacting Theatre Trust

Arts and culture

Towards the cost of a three day "Interact Disability Arts Festival 2021" at Corbans Estate from 1 to 5 November 2021, including the venue hire, marquee and gazebo hire, volunteer t-shirts, workshop tutors, sound and lighting, stage manager, assistant stage manager, and project manager's costs

$2,000.00

Eligible

Total

 

 

 

$69,945.00

 

 

 

 

 

Horopaki

Context

6.      The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7.      The Auckland Council Community Grants Policy supports each local board to adopt a grants programme. The local board grants programme sets out:

·    local board priorities

·    lower priorities for funding

·    exclusions

·    grant types, the number of grant rounds and when these will open and close

·    any additional accountability requirements.

8.      The Manurewa Local Board adopted the Manurewa Local Board Grants Programme 2021/2022 as presented in Attachment A. The document sets application guidelines for contestable community grants submitted to the local board.

9.      The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

10.    The Manurewa Local Board set a total community grants budget of $154,659 for the 2021/2022 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

11.    Due to the current COVID-19 crisis, staff have also assessed each application according to which alert level the proposed activity is able to proceed. For example, under alert level two, only gatherings of up to 10 people outdoors and indoors can take place. Events and activities have been assessed according to these criteria.

12.    The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13.    The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options, home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.    Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

15.    The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.    Local boards are responsible for the decision-making and allocation of local board community grants. The Manurewa Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

17.    Staff will provide feedback to unsuccessful grant applicants about why they have been declined to increase their chances of success next time.

Tauākī whakaaweawe Māori

Māori impact statement

18.    The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Ngā Mātārae department has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

19.    This report presents applications received for the Manurewa Local Grant Round One and Multi-Board Local Grant Round One 2021/2022 as provided in Attachments B and C.

20.    The Manurewa Local Board adopted the Manurewa Local Board Grants Programme 2021/2022 as presented in Attachment A. The document sets application guidelines for contestable community grants submitted to the local board.

21.    The Manurewa Local Board set a total community grants budget of $154,659 for the 2021/2022 financial year.

22.    For Manurewa Local Board Grant Round One 2021/2022 a total of 23 local grant applications and 13 multi-board applications were received, requesting a total amount of $202,927.39

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23.    The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

24.    Following the Manurewa Local Board allocating funding for local grants round one, grants staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

2021/2022 Manurewa Local Grants Programme

79

b

Manurewa Local Grants Round One Application Summary (Under Separate Cover)

 

c

Multiboard Grants Round One Application Summary (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Lima Seve - Grants Coordinator

Authorisers

Rhonwen Heath - Head of Rates Valuations & Data Mgmt

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Manurewa Local Board

21 October 2021

 

 

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Manurewa Local Board

21 October 2021

 

 

Social Impact Fund Allocation Committee – establish a local board joint committee to make appointments

File No.: CP2021/15357

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To agree to establish a joint local board committee and to make appointments to it.

Whakarāpopototanga matua

Executive summary

2.      The Social Impact Fund Allocations Committee (SIFAC) was established under conditions set by the Board of Inquiry into the proposed Wiri Men’s Correctional Facility in 2011. The SIFAC and its associated processes are administered by the Department of Corrections. The social impact fund is made available through the Department of Corrections, and the SIFAC is able to allocate $250,000 each year.

3.      Auckland Council must make at least two appointments to the SIFAC. In the previous term an ad-hoc sub-committee was established of the (then) Governing Body Environment and Community Committee, which met locally in Manurewa to make the appointments and was then discharged.

4.      Staff consider the appointments to the SIFAC are not a regional matter and should be made by local boards. This view is supported by the southern councillors and by the chairs of the affected local boards. Because four local boards are affected it is preferable to make the appointments through a joint committee of those local boards.

5.      The Governing Body has delegated the power to make the two appointments to a joint committee of the four local boards.

6.      The process under the Local Government Act 2002 to establish a joint committee requires that each participating entity must reach agreement with other participating local boards before making appointments. This report contains a draft terms of reference for agreement in Attachment A.

7.      This report also invites the local board to make appointments now subject to the agreement of the other participating local boards on the matters set out in the attached draft terms of reference.

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      note the delegation from the Governing Body:

That the Governing Body:

a)    delegate to a joint committee established by the Manurewa, Papakura, Māngere-Ōtāhuhu and Ōtara-Papatoetoe local boards, the power to make two Auckland Council appointments to the Wiri Prison Social Impact Fund Allocations Committee subject to:

i)     southern ward councillors having attendance and speaking rights

ii)    the Independent Māori Statutory Board having the ability to appoint two members.

 

b)    agree that this delegation continues until it is revoked or changed by the Governing Body.

b)      agree to the terms of reference for a joint local board committee as set out in Attachment A 

c)      delegate to the chair and deputy chair authority to agree to minor changes proposed by other participating local boards

d)      subject to the draft terms of reference, with any approved minor changes, being agreed by all participating local boards, appoint the chairperson to the joint committee.

 

Horopaki

Context

8.      In 2011, a Board of Inquiry reported on its hearings in relation to the men’s prison at Wiri.  An outcome of this process was the establishment of a “Community Impact Forum” and a “Social Impact Fund Allocations Committee”. The social impact fund is to be at least $250,000 annually.  

9.      The Community Impact Forum has the role of discussing impacts to the community arising from the corrections facilities and makes recommendations to the SIFAC which decides how the fund should be allocated. 

10.    The role description of a member of the allocation committee is provided as Attachment B.

11.    The SIFAC has up to seven members:

·   the chair is the chair of the Community Impact Forum

·   at least two members appointed by the Minister of Corrections

·   at least two members appointed by Auckland Council

·   up to two members co-opted by the committee itself.

12.    The appointment of the Auckland Council members to the SIFAC has not been allocated or delegated to local boards. In the previous term, the (then) Environment and Community Committee established an ad-hoc sub-committee to make the appointments. The sub-committee was made up of:

·   one of the ward councillors for Manurewa-Papakura

·   one of the ward councillors for Manukau 

·   the chairs (or deputy chairs) of the Manurewa, Papakura, Māngere-Ōtāhuhu and Ōtara-Papatoetoe Local Boards 

·   two Independent Māori Statutory Board representatives.

Tātaritanga me ngā tohutohu

Analysis and advice

13.    Advice from the Department of Corrections is that the next social impact report is due by June 2022. Applications for funding might arise out of this report resulting in a meeting of SIFAC possibly around August 2022. Council needs to make new appointments to the SIFAC in the first half of 2022.

14.    Staff have taken the opportunity to consider whether the appointments to the SIFAC should be made by the Governing Body and have concluded that these appointments are neither a regional matter, nor a matter that sits entirely within one local board area. To recognise the sub-regional nature of the allocations able to be made by SIFAC, it would be preferable to make the appointments through a joint committee formed by the four local boards.

15.    Following consultation with the chairs of the affected local boards, staff proposed the joint local board committee to the Governing Body which supported the proposal and delegated the responsibility to make the appointments to a joint committee of the Manurewa, Papakura, Māngere-Ōtāhuhu and Ōtara-Papatoetoe Local Boards subject to the southern ward councillors having attendance and speaking rights and the IMSB is invited to appoint two members.

16.    The Governing Body also agreed for the delegation to continue until it is revoked. It will be listed in the section of the Long-term Plan which contains delegations to local boards and the allocation table.

17.    The Local Government Act 2002, schedule 7, clause 30, provides for joint committees to be formed and clause 30A requires that each participating body agree on certain terms of the joint committee:

Joint committees

 (1)   A local authority may not appoint a joint committee under clause 30(1)(b) unless it has first reached agreement with every other local authority or public body that is to appoint members of the committee.

 (2)   An agreement under subclause (1) must specify—

 (a)    the number of members each local authority or public body may appoint to the committee; and

 (b)    how the chairperson and deputy chairperson of the committee are to be appointed; and

 (c)    the terms of reference of the committee; and

 (d)    what responsibilities (if any) are to be delegated to the committee by each local authority or public body; and

 (e)    how the agreement may be varied.  

18.    Acknowledging the change of focus of the process to a joint committee of local boards whereby local boards appoint the members, staff propose that Governing Body members are extended speaking rights but not membership (and voting) rights. It is possible for the joint committee to appoint governing body or local board members.

19.    The draft agreement, as required by schedule 7, clause 30, (described above), sets out:

a)   the participating local boards will be the Manurewa, Papakura, Māngere-Ōtāhuhu and Ōtara-Papatoetoe Local Boards

b)   each local board appoints its chair or deputy chair to the joint committee

c)   the Independent Māori Statutory Board will be invited to appoint two representatives

d)   the joint committee elects its own chair and deputy chair

e)   Governing Body members are not members of the joint committee but have speaking rights 

f)    the terms of reference of the joint committee are to appoint the two Auckland Council members of the Social Impact Fund Allocations Committee

g)   the power to make these appointments is delegated by the Auckland Council Governing Body

h)   the agreement may be varied by the participating local boards (provided any variation is consistent with the delegation from the Governing Body).


 

Tauākī whakaaweawe āhuarangi

Climate impact statement

20.    This report proposes a change to the process for making two Auckland Council appointments. The change in the process does not impact climate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21.    Making two Auckland Council appointments to the SIFAC does not impact the wider council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22.    The scope of the SIFAC is not regional but is sub-regional, being relevant to the Manurewa, Papakura, Māngere-Ōtāhuhu and Ōtara-Papatoetoe Local Boards. It is because of this that the report proposes a joint committee of local boards makes the two Auckland Council appointments.

Tauākī whakaaweawe Māori

Māori impact statement

23.    Previously when appointments were made by an ad-hoc committee of the Governing Body (or sub-committee of a Governing Body committee), the Independent Māori Statutory Board was invited to make appointments to the ad-hoc committee. The proposed joint committee is deemed to be a committee of each participating local board and the proposal provides for two Independent Māori Statutory Board members.

24.    The process itself does not impact on the Māori community however the Social Impact Fund Allocations Committee will be considering applications for funding for projects which will have an impact on the Māori community.  Mana whenua take part in the Community Impact Forum.  There is also a Tangata Whenua Committee comprising representatives of affected iwi, which advises impacts on Māori to the Minister and also makes recommendations on projects for funding by the Social Impact Fund Allocations Committee.

Ngā ritenga ā-pūtea

Financial implications

25.    There are no financial implications for Auckland Council resulting from this decision.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.    There are no significant risks for Auckland Council resulting from this decision.

Ngā koringa ā-muri

Next steps

27.    Each affected local board will be invited to agree to the terms and to appoint a member to the joint committee.  Staff will then facilitate a meeting of the joint committee, which will make the Auckland Council appointments to SIFAC.


 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft terms of reference

89

b

Role description of a member of the allocation committee

91

     

Ngā kaihaina

Signatories

Author

Warwick McNaughton - Principal Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Manurewa Local Board

21 October 2021

 

 

PDF Creator


Manurewa Local Board

21 October 2021

 

 

PDF Creator

PDF Creator


Manurewa Local Board

21 October 2021

 

 

Urgent decision: Manurewa Local Board feedback on the Three Waters reform proposal

File No.: CP2021/14716

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To note the Manurewa Local Board decision made under the local board’s urgent decision-making process to provide feedback for inclusion in Auckland Council’s feedback on the Government’s Three Waters reform proposal as provided in Attachment A.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      note the urgent decision providing the local board’s input for inclusion in Auckland Council’s feedback on the Government’s Three Waters reform proposal as follows:

i)    need for three waters reform in New Zealand

·    The local board believes that more information is required to allow informed decision making in terms of transferring the council’s three waters responsibilities to the proposed new water entity.

·    The local board believes that Auckland’s water provider, Watercare, is well positioned for transition to any new structure that results from these reforms, as it is currently undertaking much of the work government has stated is required of the water industry.

ii)   proposed entity A (Auckland and Northland)

·    The board is not persuaded that the proposed integration of Watercare into a new super entity for Auckland and Northland will fairly allocate costs between customers. Auckland customers are required to pay a price for water and wastewater services that reflects the cost within the Auckland region. Without the stipulation that the costs lay where the costs fall, it is likely that Auckland customers will end up subsidising the capital cost (and presumably the future operating cost) of new assets (including treatment plants and transmission pipes) for Northland customers. This diminishes the value of price as an incentive to reduce demand for water and wastewater services via volumetric charging within a given region.

·    The board is of the view that the proposed transfer of assets represents government-mandated nationalisation without compensation. The new governance model requires Aucklanders to cede more than 90 per cent of assets (funded and paid for by Auckland customers over decades) to a new entity for which they will receive a small minority of the shareholding and no effective control of the asset management plan, the funding plan, or say over the way in which infrastructure integrates with planned land use and future development.

iii)  proposed governance and representation arrangements

·    The board understands that the proposed entity would be owned by local authorities. However, it is concerned that accountability to the local level would be reduced by transferring water responsibilities to the entity.

·    The board would like to see a mechanism that allows local input into the planning, strategy and price-setting processes.

iv)  integration of land-use/growth planning and water services

·    The board notes that the proposed entity does not have any direct relationship with land use planning and consenting processes. It is conceivable that a disconnect between land-use (regional councils) on one hand, and water and wastewater services (new entity) on the other will result in future developments    going out of sequence and/or new assets being built only to become stranded if development is not timed to take up latent capacity of new plants and transmission pipes.

v)   environmental and/or economic regulation

·    The board believes that any government regulation should be accompanied with adequate funding rather than burdening ratepayers with the costs.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Urgent Decision

95

     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Manurewa Local Board

21 October 2021

 

 

PDF Creator

PDF Creator

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Manurewa Local Board

21 October 2021

 

 

For Information: Reports referred to the Manurewa Local Board

File No.: CP2021/14417

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To provide an opportunity for the Manurewa Local Board to receive reports and resolutions that have been referred from the Governing Body committee meetings, Council Controlled Organisations, forums or other local boards for information.

2.      The following information was circulated to the local board:

No.

Report Title

Item no.

Meeting Date

Governing Body Committee or Council Controlled Organisation or Forum or Local Board

1

Notice of Motion - Managed Isolation and Quarantine (MIQ) Facilities

12

15 September 2021

Kaipātiki Local Board resolutions circulated to all local boards for their information

2

Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi

14

16 September 2021

Ōrākei Local Board resolutions circulated to all local boards for their information

 

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      receive the following information from the Governing Body committee meetings, Council Controlled Organisations, forums or other local board meetings:

No.

Report Title

Item no.

Meeting Date

Governing Body Committee or Council Controlled Organisation or Forum or Local Board

1

Notice of Motion - Managed Isolation and Quarantine (MIQ) Facilities

12

15 September 2021

Kaipātiki Local Board resolutions circulated to all local boards for their information

2

Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi

14

16 September 2021

Ōrākei Local Board resolutions circulated to all local boards for their information

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Kaipātiki Local Board - Notice of Motion - Managed Isolation and Quarantine (MIQ) Facilities and resolution

101

b

Ōrākei Local Board - Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi feedback

105

     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Manurewa Local Board

21 October 2021

 

 

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Manurewa Local Board

21 October 2021

 

 

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Manurewa Local Board

21 October 2021

 

 

Manurewa Local Board Governance Forward Work Calendar - October 2021

File No.: CP2021/15107

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To present to the Manurewa Local Board the three months Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2.      The Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next three months. The Governance Forward Work Calendar for the Manurewa Local Board is included in Attachment A.

3.      The calendar aims to support local boards’ governance role by:

i)    ensuring advice on agendas and workshop material is driven by local board priorities

ii)   clarifying what advice is required and when

iii)  clarifying the rationale for reports.

4.      The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      note the Governance Forward Work Calendar.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Manurewa Local Board Governance Forward Work Calendar October 2021

111

     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 



Manurewa Local Board

21 October 2021

 

 

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Manurewa Local Board

21 October 2021

 

 

Manurewa Local Board Workshop Records

File No.: CP2021/15108

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To note the Manurewa Local Board’s records for the workshops held on 2 September, 9 September and 23 September and 30 September 2021.

Whakarāpopototanga matua

Executive summary

2.      Under Standing Order 12.1.1 the local board shall receive a record of the general proceedings of each of its local board workshops held over the past month.

3.      Resolutions or decisions are not made at workshops as they are solely for the provision of information and discussion.

4.      This report attaches the workshop record for the period stated below.

 

Ngā tūtohunga

Recommendation/s

That the Manurewa Local Board:

a)      note the Manurewa Local Board workshop records held on:

i)        2 September 2021

ii)       9 September 2021

iii)      23 September 2021

iv)      30 September 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

2 September 2021 - Manurewa Local Board Workshop Record

115

b

9 September 2021 - Manurewa Local Board Workshop Record

117

c

23 September 2021 - Manurewa Local Board Workshop Record

119

d

30 September 2021 - Manurewa Local Board Workshop Record

121

     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Manurewa Local Board

21 October 2021

 

 

PDF Creator

PDF Creator


Manurewa Local Board

21 October 2021

 

 

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Manurewa Local Board

21 October 2021

 

 

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Manurewa Local Board

21 October 2021

 

 

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Manurewa Local Board

21 October 2021

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    21 October 2021, Manurewa Local Board - Deputation David Riley Presentation       Page 125

Item 8.3      Attachment a    21 October 2021, Manurewa Local Board - Deputation Beautification Trust Presentation          Page 145


Manurewa Local Board

21 October 2021

 

 




















Manurewa Local Board

21 October 2021