I hereby give notice that an ordinary
meeting of the Ngāti Whātua Ōrākei Reserves Board will be
held on:
|
Date:
Time:
Venue:
|
Monday, 11
October 2021
4.00pm
Online via
Zoom
|
|
Ngāti Whātua Ōrākei
Reserves Board
OPEN AGENDA
|
MEMBERSHIP
|
Chairperson
|
Marama Royal
|
|
|
Deputy Chairperson
|
Cr Desley Simpson, JP
|
|
|
Members
|
Cr Linda Cooper, JP
|
|
|
|
Member Alec Hawke
|
|
|
|
Member Wyllis Maihi
|
|
|
|
Member Scott Milne
|
|
(Quorum 3 members)
|
|
|
Sophie White
Kaitohutohu Mana Whakahaere / Governance
Advisor
6 October 2021
Contact Telephone: 021 836 328
Email: Sophie.r.white@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
|
2.
3.
Ngāti
Whātua Ōrākei Reserves Board
REGISTER OF INTERESTS
|
NAME
|
POSITION
|
TYPE OF
BUSINESS
|
ORGANISATION
|
DATE
JOINED
|
|
HAWKE, Alec
|
Member
|
PUBLIC
|
SPARK ARENA
COMMUNITY FUND COMMITTEE
|
2007
|
|
|
Member
|
PUBLIC
|
AUCKLAND
MASTERS RUGBY LEAGUE INC.
|
2009
|
|
MAIHI,
Wyllis
|
Member
|
PRIVATE
|
MAORI & PACIFIC
TRADE FORUM
|
2017
|
|
|
Member
|
PUBLIC
|
NWO RESERVES BOARD
|
2018
|
|
ROYAL,
Marama Jacquiline
|
Chair
|
PRIVATE
|
NGĀTI WHĀTUA ŌRĀKEI TRUSTEE
LIMITED
|
2011
|
|
|
Trustee
|
IWI/HAPU
|
RANGINUI No. 12 TRUST
|
2003
|
|
|
Member
|
PUBLIC
|
AUCKLAND POLICE TAUMATA
|
2008
|
|
|
Member
|
PUBLIC
|
COMMUNITY ADVISORY BOARD – DRUG AND ALCOHOL
COURT
|
2015
|
|
|
Member
|
PUBLIC
|
JUSTICE OF THE PEACE ASSOCIATION
|
2002
|
|
|
Chair
|
PUBLIC
|
NWO RESERVES BOARD
|
2018
|
|
|
Chair
|
PUBLIC
|
SKY CITY COMMUNITY TRUST BOARD
|
2020
|
|
|
|
|
|
|
|
All Councillor and Local Board Members
declarations of interest are available on the Auckland Council website
https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/elected-members-remuneration-declarations-interest/Pages/elected-members-declarations-search.aspx
|
|
Ngāti
Whātua Ōrākei Reserves Board
11 October
2021
|
|
ITEM TABLE OF
CONTENTS PAGE
Whakatau –
Karakia/mihi
1 Apologies 5
2 Declaration of
Interest 5
3 Confirmation
of Minutes 5
4 Extraordinary
Business 5
5 Minutes of the
Ngāti Whātua Ōrākei Reserves Board meeting, Monday 16
August 2021 6
6 Operations
Report 15
7 Projects Report 27
8 Financial
Update as at 31 August 2021 81
9 Consideration
of Extraordinary Items
Whakawātea
At the close of
the agenda no apologies had been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
|
That the Ngāti Whātua Ōrākei Reserves Board:
a)
confirm the ordinary minutes of its meeting,
held on Monday, 16 August 2021, as a true and correct
record.
|
4 Extraordinary
Business
Section 46A(7) of
the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by
resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of
the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
|
Ngāti
Whātua Ōrākei Reserves Board
11 October
2021
|
|
Minutes
of the Ngāti Whātua Ōrākei Reserves Board meeting, Monday
16 August 2021
File No.: CP2021/15084
Te take mō te
pūrongo
Purpose of the report
1. As per the
Board’s request, attaching a copy of the minutes of the Ngāti
Whātua Ōrākei Reserves Board meeting, held on Monday, 16
August 2021 – Attachment A.
|
Ngā tūtohunga
Recommendation/s
That the Ngāti
Whātua Ōrākei Reserves Board:
a) note
the minutes of the Ngāti Whātua
Ōrākei Reserves Board meeting held on Monday, 16 August
2021.
|
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Minutes of the Ngāti Whātua Ōrākei
Reserves Board meeting held on Monday, 16 August 2021
|
9
|
Ngā kaihaina
Signatories
|
Authors
|
Sophie White - Kaitohutohu Mana Whakahaere / Governance
Advisor
|
|
Authorisers
|
Kenneth Aiolupotea - General Manager Democracy and
Engagement
|
|
Ngāti
Whātua Ōrākei Reserves Board
11 October
2021
|
|
|
Ngāti
Whātua Ōrākei Reserves Board
11 October
2021
|
|
Operations Report
File No.: CP2021/15134
Te
take mō te pūrongo
Purpose of the report
1. To
update the Ngāti Whātua Ōrākei Reserves Board (Reserves
Board) on the operational work carried out at Whenua Rangatira and Pourewa.
Whakarāpopototanga matua
Executive summary
2. The
Covid-19 Level 4 lockdown increased service levels for the Kaitiaki Services
and stopped service levels in other areas.
3. Ngāti
Whātua Ōrākei and the Auckland Council’s Community
Facilities department continue to progress to finalise details for transition
of the Hapimana Street Access Contract.
4. Refer
to Operations Reports: Toi Taiao (Attachment A), Kaitiaki Services (Attachment
B).
5. The
contractual arrangement to move to a grant arrangement has been reviewed by
Auckland Council and Ngāti Whātua Ōrākei. The grant
arrangement aligns with other agreements in place for Ngāti Whātua
Ōrākei to deliver services for the Ngāti Whātua
Ōrākei Reserves Board. An approval to transition from the current
contractual arrangement to a 12-month grant arrangement to begin in the next FY
is required.
Ngā tūtohunga
Recommendation/s
That the Ngāti Whātua
Ōrākei Reserves Board:
a) note
the operations update and reports
· Toi
Taiao Operations
· Kaitiaki
Service Operations
b) approve
the transition from the current Maintenance contractual arrangement to a 12- month
grant arrangement to begin in the next financial year
Operational Update
Covid-19
6. Level
4 lockdown protocols were activated swiftly by the Kaitiaki Services. This involved
restricted movements through the marae road. Additional staffing was brought on
to improve monitoring and safety.
7. The
Takaparawhau pathway has been well used by the community with many frequently
crossing the Whenua Rangatira from Kupe Street to Hapimana Street.
8. All
services related to Whenua Maintenance and Ecology were stopped during Level 4
and a small crew continued to plant and maintain the maara at Pourewa.
9. All
the mentioned services have begun during Level 3 with strict protocols in
place.
Hapimana Street Access Contract
10. Ngāti
Whātua Ōrākei continue to work with Auckland Council teams and
the Ōrākei Local Board’s operational team to move the Hapimana
Street Access Contract proposal forward.
11. The
requested call-out data has been provided and Ngāti Whātua
Ōrākei await further details on the agreement and required
deliverables.
12. The value
of the contract and how the additional duties will affect the Kaitiaki Services
resources are of particular interest. There is a slight delay as a result of a
key member’s departure however the Auckland Council team continues to
work with Ngāti Whātua Ōrākei to coordinate the final
pieces.
13. Kaitiaki
Services is assessing the implications of taking on additional responsibilities
and potential funding and resourcing requirements to ensure Ngāti
Whātua Ōrākei can meet the expected high level performance
delivery.
Toi Taiao - Pourewa and Whenua Rangatira
14. The
August and September 2021 report provides an update on Toi Taiao maintenance
and ecology, maara kai, composting, landscaping, nursery, comms, GIS and
biodiversity.
Kaitiaki Service
15. The
report provides an update on community activity, engagement, health and safety
and any needed improvements/ upgrades to equipment and service levels for
August and September 2021.
Health & Safety
16. No
incidents to report.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Toi Taiao Operations Report
|
19
|
|
b⇩
|
Kaitiaki Service Operations Report
|
23
|
Ngā kaihaina
Signatories
|
Author
|
Teri Davis – Manu Tukutuku, Ngāti
Whātua Ōrākei Trust
|
|
Authorisers
|
Jamie Sinclair – Chief Executive Ngāti
Whātua Ōrākei Trust
Nicholas Turoa – Kaiwhakahaere Te Waka
Tai-ranga-whenua, Auckland Council
|
|
Ngāti
Whātua Ōrākei Reserves Board
11 October
2021
|
|
|
Ngāti
Whātua Ōrākei Reserves Board
11 October
2021
|
|
|
Ngāti
Whātua Ōrākei Reserves Board
11 October
2021
|
|
Projects Report
File No.: CP2021/15126
Te
take mō te pūrongo
Purpose of the report
1. To
update the Ngāti Whātua Ōrākei Reserves Board on the active
projects underway in relation to the Combined Reserve Management Plan, Pourewa
Activations, Urupā and Te Matatini Pōwhiri Activation.
Whakarāpopototanga matua
Executive summary
2. Refer
to attached reports:
· Combined
Reserve Management Plan (Attachment A, B, C)
· Pourewa
Activations (Attachment D)
· Urupā
(Attachment E)
· Te
Matatini Pōwhiri Activation (Attachment F)
Ngā tūtohunga
Recommendation/s
That the Ngāti Whātua
Ōrākei Reserves Board:
a) note
the project update reports
· Combined
Reserve Management Plan
· Pourewa
Activations
· Urupā
· Te
Matatini Pōwhiri Activation
b) approve
the amended Draft Combined Reserve Management Plan for Whenua Rangatira and
Pourewa Creek, for public notification over a minimum two-month period.
c) approve
the amended timeline to support and enable input by the general public into the
development of the final Combined Reserve Management Plan for Whenua Rangatira
and Pourewa Creek.
d) approve the public notice for
publication and the submission form for public release when COVID-19
restrictions allow for public viewing of the document.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Combined Reserve Management Plan Report
|
29
|
|
b⇩
|
Draft Combined Reserve Management Plan
|
33
|
|
c⇩
|
Draft Combined Reserve Management Plan Public Notice
and Submission Form
|
59
|
|
d⇩
|
Pourewa Activations
|
63
|
|
e⇩
|
Urupā
|
71
|
|
f⇩
|
Te Matatini Pōwhiri Activation
|
77
|
Ngā kaihaina
Signatories
|
Authors
|
Kirsty Hill – Project Manager, Ngāti
Whātua Ōrākei Whai Maia
Dane Tumahai – Pourewa Manager, Ngāti
Whātua Ōrākei Whai Maia
Jamie Sinclair – Chief Executive Ngāti
Whātua Ōrākei Trust
|
|
Authorisers
|
Jamie Sinclair – Chief Executive Ngāti
Whātua Ōrākei Trust
Nicholas Turoa – Kaiwhakahaere Te Waka
Tai-ranga-whenua, Auckland Council
|
|
Ngāti
Whātua Ōrākei Reserves Board
11 October
2021
|
|
|
Ngāti
Whātua Ōrākei Reserves Board
11 October
2021
|
|
|
Ngāti
Whātua Ōrākei Reserves Board
11 October
2021
|
|
|
Ngāti
Whātua Ōrākei Reserves Board
11 October
2021
|
|
|
Ngāti
Whātua Ōrākei Reserves Board
11 October
2021
|
|
|
Ngāti
Whātua Ōrākei Reserves Board
11 October
2021
|
|
|
Ngāti
Whātua Ōrākei Reserves Board
11 October
2021
|
|
Financial Update as at 31 August 2021
File No.: CP2021/15073
Te take mō te
pūrongo
Purpose of the report
1. To provide Ngāti Whātua Ōrākei Reserves
Board (reserves board) an update on financial
performance as at 31 August 2021.
Whakarāpopototanga matua
Executive summary
2. Net operating expenditure for the first two
months of the new financial year was $99k less than budget, mainly due to
timing of expenses. Funding agreements for the nursery staff and
management support have been processed in September and will be reflected in
the next financial update. At the time of writing this report September
month end was due to close for processing on Thursday 5pm so quarter 1 figures
were still to be finalised.
3. There was no capital expenditure as at end
of August.
Ngā tūtohunga
Recommendation/s
That the Ngāti Whātua
Ōrākei Reserves Board:
a) receive the financial report
as of 31 August 2021.
Financial update
4. An overview of the operational and capital
expenditure as at 31 August 2021 is included in
table below.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
|
Munen Prakash - Lead Financial Advisor, Auckland
Council
|
|
Authoriser
|
Nicholas Turoa – Kaiwhakahaere Te Waka
Tai-ranga-whenua, Auckland Council
|
