I hereby give notice that an ordinary meeting of the Ngāti Whātua Ōrākei Reserves Board will be held on:

 

Date:

Time:

Venue:

 

Monday, 11 October 2021

4.00pm

Online via Zoom

 

Ngāti Whātua Ōrākei Reserves Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Marama Royal

 

Deputy Chairperson

Cr Desley Simpson, JP

 

Members

Cr Linda Cooper, JP

 

 

Member Alec Hawke

 

 

Member Wyllis Maihi

 

 

Member Scott Milne

 

 

(Quorum 3 members)

 

 

 

Sophie White

Kaitohutohu Mana Whakahaere / Governance Advisor

 

6 October 2021

 

Contact Telephone: 021 836 328

Email: Sophie.r.white@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


1.                                                                                                                                                  

2.                                                                                                                                                  

3.                                                                                                                                                  

Ngāti Whātua Ōrākei Reserves Board

REGISTER OF INTERESTS

 

NAME

POSITION

TYPE OF BUSINESS

ORGANISATION

DATE

JOINED

HAWKE, Alec

Member

PUBLIC

SPARK ARENA COMMUNITY FUND COMMITTEE

2007

 

Member

PUBLIC

AUCKLAND MASTERS RUGBY LEAGUE INC.

2009

 MAIHI, Wyllis

Member

PRIVATE

MAORI & PACIFIC TRADE FORUM

2017

 

Member

PUBLIC

NWO RESERVES BOARD

2018

ROYAL, Marama Jacquiline

Chair

PRIVATE

NGĀTI WHĀTUA ŌRĀKEI TRUSTEE LIMITED

2011

 

Trustee

IWI/HAPU

RANGINUI No. 12 TRUST

2003

 

Member

PUBLIC

AUCKLAND POLICE TAUMATA

2008

 

Member

PUBLIC

COMMUNITY ADVISORY BOARD – DRUG AND ALCOHOL COURT

2015

 

Member

PUBLIC

JUSTICE OF THE PEACE ASSOCIATION

2002

 

Chair

PUBLIC

NWO RESERVES BOARD

2018

 

Chair

PUBLIC

SKY CITY COMMUNITY TRUST BOARD

2020

 

 

 

 

 

  All Councillor and Local Board Members declarations of interest are available on the Auckland Council website

https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/elected-members-remuneration-declarations-interest/Pages/elected-members-declarations-search.aspx

 

 


Ngāti Whātua Ōrākei Reserves Board

11 October 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

Whakatau – Karakia/mihi                                                                                                 

1         Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Extraordinary Business                                                                                                5

5          Minutes of the Ngāti Whātua Ōrākei Reserves Board meeting, Monday 16 August 2021                                                                                                                                 6

6          Operations Report                                                                                                       15

7          Projects Report                                                                                                            27

8          Financial Update as at 31 August 2021                                                                     81

9          Consideration of Extraordinary Items

Whakawātea


1          Apologies

 

At the close of the agenda no apologies had been received.

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

3          Confirmation of Minutes

 

That the Ngāti Whātua Ōrākei Reserves Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 16 August 2021, as a true and correct record.

 

 

4          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

 


Ngāti Whātua Ōrākei Reserves Board

11 October 2021

 

 

Minutes of the Ngāti Whātua Ōrākei Reserves Board meeting, Monday 16 August 2021

File No.: CP2021/15084

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       As per the Board’s request, attaching a copy of the minutes of the Ngāti Whātua Ōrākei Reserves Board meeting, held on Monday, 16 August 2021 Attachment A.

 

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the minutes of the Ngāti Whātua Ōrākei Reserves Board meeting held on Monday, 16 August 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Minutes of the Ngāti Whātua Ōrākei Reserves Board meeting held on Monday, 16 August 2021

9

      

Ngā kaihaina

Signatories

Authors

Sophie White - Kaitohutohu Mana Whakahaere / Governance Advisor

Authorisers

Kenneth Aiolupotea - General Manager Democracy and Engagement

 


Ngāti Whātua Ōrākei Reserves Board

11 October 2021

 

 

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Ngāti Whātua Ōrākei Reserves Board

11 October 2021

 

 

Operations Report

File No.: CP2021/15134

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Ngāti Whātua Ōrākei Reserves Board (Reserves Board) on the operational work carried out at Whenua Rangatira and Pourewa.

Whakarāpopototanga matua

Executive summary

2.       The Covid-19 Level 4 lockdown increased service levels for the Kaitiaki Services and stopped service levels in other areas.

3.       Ngāti Whātua Ōrākei and the Auckland Council’s Community Facilities department continue to progress to finalise details for transition of the Hapimana Street Access Contract.

4.       Refer to Operations Reports: Toi Taiao (Attachment A), Kaitiaki Services (Attachment B).

5.       The contractual arrangement to move to a grant arrangement has been reviewed by Auckland Council and Ngāti Whātua Ōrākei. The grant arrangement aligns with other agreements in place for Ngāti Whātua Ōrākei to deliver services for the Ngāti Whātua Ōrākei Reserves Board. An approval to transition from the current contractual arrangement to a 12-month grant arrangement to begin in the next FY is required.

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the operations update and reports

·    Toi Taiao Operations

·    Kaitiaki Service Operations

b)         approve the transition from the current Maintenance contractual arrangement to a 12-     month grant arrangement to begin in the next financial year

 


 

 

Operational Update

Covid-19

6.       Level 4 lockdown protocols were activated swiftly by the Kaitiaki Services. This involved restricted movements through the marae road. Additional staffing was brought on to improve monitoring and safety.

7.       The Takaparawhau pathway has been well used by the community with many frequently crossing the Whenua Rangatira from Kupe Street to Hapimana Street.

8.       All services related to Whenua Maintenance and Ecology were stopped during Level 4 and a small crew continued to plant and maintain the maara at Pourewa.

9.       All the mentioned services have begun during Level 3 with strict protocols in place.

Hapimana Street Access Contract

10.     Ngāti Whātua Ōrākei continue to work with Auckland Council teams and the Ōrākei Local Board’s operational team to move the Hapimana Street Access Contract proposal forward.

11.     The requested call-out data has been provided and Ngāti Whātua Ōrākei await further details on the agreement and required deliverables.

12.     The value of the contract and how the additional duties will affect the Kaitiaki Services resources are of particular interest. There is a slight delay as a result of a key member’s departure however the Auckland Council team continues to work with Ngāti Whātua Ōrākei to coordinate the final pieces.

13.     Kaitiaki Services is assessing the implications of taking on additional responsibilities and potential funding and resourcing requirements to ensure Ngāti Whātua Ōrākei can meet the expected high level performance delivery.

Toi Taiao - Pourewa and Whenua Rangatira

14.     The August and September 2021 report provides an update on Toi Taiao maintenance and ecology, maara kai, composting, landscaping, nursery, comms, GIS and biodiversity.

Kaitiaki Service

15.     The report provides an update on community activity, engagement, health and safety and any needed improvements/ upgrades to equipment and service levels for August and September 2021.

Health & Safety

16.     No incidents to report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Toi Taiao Operations Report

19

b

Kaitiaki Service Operations Report

23

     

Ngā kaihaina

Signatories

Author

Teri Davis – Manu Tukutuku, Ngāti Whātua Ōrākei Trust

Authorisers

Jamie Sinclair – Chief Executive Ngāti Whātua Ōrākei Trust

Nicholas Turoa – Kaiwhakahaere Te Waka Tai-ranga-whenua, Auckland Council

 

 


Ngāti Whātua Ōrākei Reserves Board

11 October 2021

 

 

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11 October 2021

 

 

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Ngāti Whātua Ōrākei Reserves Board

11 October 2021

 

 

Projects Report

File No.: CP2021/15126

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Ngāti Whātua Ōrākei Reserves Board on the active projects underway in relation to the Combined Reserve Management Plan, Pourewa Activations, Urupā and Te Matatini Pōwhiri Activation.

Whakarāpopototanga matua

Executive summary

2.       Refer to attached reports:

·    Combined Reserve Management Plan (Attachment A, B, C)

·    Pourewa Activations (Attachment D)

·    Urupā (Attachment E)

·    Te Matatini Pōwhiri Activation (Attachment F)

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the project update reports

·    Combined Reserve Management Plan

·    Pourewa Activations

·    Urupā

·    Te Matatini Pōwhiri Activation

b)      approve the amended Draft Combined Reserve Management Plan for Whenua Rangatira and Pourewa Creek, for public notification over a minimum two-month period.

c)      approve the amended timeline to support and enable input by the general public into the development of the final Combined Reserve Management Plan for Whenua Rangatira and Pourewa Creek.

d)      approve the public notice for publication and the submission form for public release when COVID-19 restrictions allow for public viewing of the document.


 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Combined Reserve Management Plan Report

29

b

Draft Combined Reserve Management Plan

33

c

Draft Combined Reserve Management Plan Public Notice and Submission Form

59

d

Pourewa Activations

63

e

Urupā

71

f

Te Matatini Pōwhiri Activation

77

     

Ngā kaihaina

Signatories

Authors

Kirsty Hill – Project Manager, Ngāti Whātua Ōrākei Whai Maia

Dane Tumahai – Pourewa Manager, Ngāti Whātua Ōrākei Whai Maia

Jamie Sinclair – Chief Executive Ngāti Whātua Ōrākei Trust

Authorisers

Jamie Sinclair – Chief Executive Ngāti Whātua Ōrākei Trust

Nicholas Turoa – Kaiwhakahaere Te Waka Tai-ranga-whenua, Auckland Council 

 

 


Ngāti Whātua Ōrākei Reserves Board

11 October 2021

 

 

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11 October 2021

 

 

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11 October 2021

 

 

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Ngāti Whātua Ōrākei Reserves Board

11 October 2021

 

 

Financial Update as at 31 August 2021

File No.: CP2021/15073

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide Ngāti Whātua Ōrākei Reserves Board (reserves board) an update on financial performance as at 31 August 2021. 

Whakarāpopototanga matua

Executive summary

2.       Net operating expenditure for the first two months of the new financial year was $99k less than budget, mainly due to timing of expenses.  Funding agreements for the nursery staff and management support have been processed in September and will be reflected in the next financial update.  At the time of writing this report September month end was due to close for processing on Thursday 5pm so quarter 1 figures were still to be finalised.

3.       There was no capital expenditure as at end of August.  

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      receive the financial report as of 31 August 2021. 

 

Financial update  

4.       An overview of the operational and capital expenditure as at 31 August 2021 is included in table below. 

  

 

 

 

 

 

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Munen Prakash - Lead Financial Advisor, Auckland Council

Authoriser

Nicholas Turoa – Kaiwhakahaere Te Waka Tai-ranga-whenua, Auckland Council