I hereby give notice that an ordinary meeting of the Papakura Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 27 October 2021

4.30pm

This meeting will proceed via Microsoft Teams. Either a recording or written summary will be uploaded on the Auckland Council website.

 

Papakura Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Brent Catchpole

Deputy Chairperson

Jan Robinson

Members

Felicity Auva'a

 

George Hawkins

 

Keven Mealamu

 

Sue Smurthwaite

 

(Quorum 3 members)

 

 

Jebel Ali

Democracy Advisor

 

21 October 2021

 

Contact Telephone: 021 599 164

Email: jebel.ali@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Papakura Local Board

27 October 2021

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Welcome                                                                                   5

2          Apologies                                                                                 5

3          Declaration of Interest                                          5

4          Confirmation of Minutes                                                         5

5          Leave of Absence                                                                    5

6          Acknowledgements                                              5

7          Petitions                                                                 5

8          Deputations                                                           5

8.1     Deputation -  Beautification Trust             5

8.2     Deputation -  CLM Community Sport        6

9          Public Forum                                                                            6

10        Extraordinary Business                                       6

11        Governing Body Member's Update                    9

12        Chairperson's Update                                        11

13        Approval for four new public roads at 180 & 252 Park Estate Road, Hingaia                          13

14        Papakura Youth Scholarships 2021/22            21

15        Urgent decision - Papakura Local Board feedback on the Managing Our Wetlands reform proposal                                                  29

16        For Information: Reports referred to the Papakura Local Board                                        37

17        Papakura Local Board Achievements Register 2019-2022 Political Term                                    47

18        Papakura Local Board Governance Forward Work Calendar - October 2021                          65

19        Papakura Local Board Workshop Records     71

20        Consideration of Extraordinary Items

 


1          Welcome

 

A board member will lead the meeting in prayer.

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Papakura Local Board:

a)          confirm the ordinary minutes of its meeting, held on Wednesday, 22 September 2021, as true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.


 

 

8.1       Deputation -  Beautification Trust

Te take mō te pūrongo

Purpose of the report

1.       Dawn Crispe and Daniel Barthow from the Beautification Trust will speak to the local board about their work from the previous financial year.

2.       The Beautification Trust seeks to connect and empower communities to learn, respect and look after their environment.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      thank Dawn Crispe and Daniel Barthow for their presentation and attendance. 

Attachments

a          21 October 2021 - Papakura Local Board - Deputation - Beautification Trust Presentation......................................... 85

 

 

8.2       Deputation -  CLM Community Sport

Te take mō te pūrongo

Purpose of the report

1.       Bernie Tovio and Jamie Archibald from Community Leisure Management (CLM) Community Sport will speak to the local board about their activities.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      thank Bernie Tovio and Jamie Archibald for their presentation and attendance. 

Attachments

a          21 October 2021 - Papakura Local Board - Deputation – (CLM) Community Sport Presentation............................. 105

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Papakura Local Board

27 October 2021

 

 

Governing Body Member's Update

File No.: CP2021/15339

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Manurewa and Papakura ward councillors to update the local board on Governing Body issues they have been involved with since the previous meeting.

Whakarāpopototanga matua

Executive summary

2.       Standing Orders 5.1.1 and 5.1.2 provides for Governing Body members to update their local board counterparts on regional matters of interest to the board.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      receive Councillor Angela Dalton and Councillor Daniel Newman’s updates.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Author

Jebel Ali - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

27 October 2021

 

 

Chairperson's Update

File No.: CP2021/15340

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Papakura Local Board Chairperson to update the local board on issues he has been involved in over the past month.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      receive the verbal report from the Papakura Local Board Chairperson.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Jebel Ali - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

27 October 2021

 

 

Approval for four new public roads at 180 & 252 Park Estate Road, Hingaia

File No.: CP2021/15217

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Papakura Local Board to name four new public roads, created by way of a subdivision development at 180 and 252 Park Estate Road, Hingaia.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the Council for proposed road names. The Guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3.       The Park Green development is being undertaken in various stages. This report details road naming applications for Stage 2B and 2C.

4.       On behalf of the developer and applicant, Hugh Green Limited, agent Aaron Grey of Civilplan Consultants Limited has applied for the names presented below for consideration by the local board.

5.       The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the Guidelines.

6.       The proposed names for the Stage 2B and 2C roads at 180 and 252 Park Estate Road are:

·    Public Road 23: Pineview Drive

·    Public Road 24: Seagreen Avenue

·    Public Road 25: Forest Drive

·    Public Road 26: Ivy Lane

7.       Alternative name options are as follows:

·        Shamrock Avenue

·        Teal Avenue

·        Viridian Avenue

·        Castleton Avenue

·        Papawai Way

·        Kōrau Lane


 

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      approve four new public road names as follows for Stage 2B and 2C of the ‘Park Green’ subdivision at 180 and 252 Park Estate Road, Hingaia, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references SUB60363827, BUN60363825 and road naming reference RDN90095919):

i)      Pineview Drive (Public Road 23)

ii)     Seagreen Avenue (Public Road 24)

iii)    Forest Drive (Public Road 25)

iv)   Ivy Lane (Public Road 26)

Horopaki

Context

8.       The Park Green development is owned by Hugh Green Limited but is being completed across various stages by different developers and consultants.

9.       Application for Stage 2B and 2C at 180 and 252 Park Estate Road: Resource consent references SUB60363827 and BUN60363825 were issued in July 2021 for the construction of 190 new residential freehold units and associated subdivision including, six reserves, one balance lot, five new public roads and three commonly owned access lots (COALs).

10.     Site and location plans of the development can be found in Attachment A.

11.     In accordance with the Standards, any road including public roads and any private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

12.     Therefore, in these development stages, two of the COALs do not require a name, as the street address will be taken from the public roads that the properties front. All other roads require road names because they are either public roads or serve more than five lots. This can be seen in Attachment A, where the roads that require names are highlighted.   

13.     It is to be noted that roads 7, 17, 22 and COAL 604 within Stage 2 were previously approved under resolution PPK/2021/164. Roads 27 and 28 are excluded from this application. A further road naming application for these will be made in the future.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     The Guidelines set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval

15.     The Guidelines provide for road names to reflect one of the following local themes with the use of Māori names being actively encouraged:

·   a historical, cultural, or ancestral linkage to an area; or

·   a particular landscape, environmental or biodiversity theme or feature; or

·   an existing (or introduced) thematic identity in the area.

16.     Theme: All of the proposed road names within the Park Green development follow the theme of the colour green. This is a cohesive theme covering the entire development area, chosen to represent the various features and components of the development and land. All of the names proposed in this report follow this same theme. The colour green theme reflects:

·    the development’s name ‘Park Green’,

·    Ngāti Tamaoho’s chosen theme of ngā rākau o te tai manuka; the plants and trees of the coastline of the Manukau Harbour (Te Mānukanuka O Hoturoa). More detail on Ngāti Tamaoho’s involvement can be found in the paragraphs below,

·    the landowner’s name ‘Hugh Green Limited’,

·    the green open spaces that are to be incorporated into the development, including parks, esplanade reserves and revegetated streams and wetlands.

 

17.     Ngāti Tamaoho gifted names & theme: Two alternative names, ‘Papawai’ and ‘Kōrau’ have been gifted by Ngāti Tamaoho. These names follow the central theme of ngā rākau o te tai manuka; the plants and trees of the coastline of the Manukau Harbour (Te Mānukanuka O Hoturoa). These are taonga species which grew, and in some cases still grow, on the local shorelines including those shorelines that will now become part of the Park Green development. This theme of ngā rākau o te tai manuka was chosen to complement the overall colour green theme of the development.

 

18.     Continuity of theme: As the Park Green development requires a large number of new roads to be named across the various stages, Hugh Green Group Limited (the current landowners) see value in having a consistent naming theme for the subdivision and already have several names approved following the same green theme – such as Seafoam Road, Aquamarine Road and Chartreuse Road. Future road naming applications within the development will follow the same green theme, as well as continuing their collaborations with mana whenua to provide Te Reo names of the same theme.

 

19.     The applicant has previously provided additional commentary about the colour green theme:

“The colour green speaks to revival and health. In colour psychology, green is thought to help balance emotions and promote a sense of calm and clarity. Green is the colour you notice the most in our natural habitat – trees, grass and forests. It is the colour of springtime, regeneration. Blue-green shades are reflected in the many colours of water - sea, lakes, estuaries and waterways.

 

This makes the colour green very appropriate given the location of Park Green in its upper harbour setting with significant coastal edges, freshwater streams and large areas of wetlands. The location and topography offer good views to the surrounding immediate and wider context, including the Hunua Ranges, Bombay hills and Pukekohe Hill. The long harbour edge connects to nature throughout, while providing recreational opportunities in both the terrestrial and marine environments.”

 

20.     In addition, some of the names proposed, specifically ‘Emerald’ for Road 7 previously approved and ‘Shamrock’ in the alternative name option pool, reflect both the colour green theme and also the Irish heritage of the late Hugh Green, founder of Hugh Green Limited (the landowner). Similar Irish themed names have already been approved by the Papakura Local Board for new roads in the surrounding local area that were developed by Hugh Green Limited.

 

21.     The proposed names for the public roads, which include the names gifted by Ngāti Tamaoho are set out in the table below.

 

Stage 2 Road number

Stage 2B & 2C Proposed names

Meaning (as described by the applicant)

Public Road 23

 

Pineview Drive

(applicant’s preference)

Pine trees are evergreen, coniferous trees.

Chosen to reflect the colour green theme – see the ‘Theme’ paragraphs above for further details.

Public Road 24

 

Seagreen Avenue

(applicant’s preference)

A colour of green, following the colour green theme – see the ‘Theme’ paragraphs above for further details.

Public Road 25

Forest Drive

(applicant’s preference)

A forest is an area of land dominated by trees.

Chosen to reflect the colour green theme – see the ‘Theme’ paragraphs above for further details.

Public Road 26

Ivy Lane

(applicant’s preference)

A species of evergreen climbing or ground-creeping woody plants.

Chosen to reflect the colour green theme – see the ‘Theme’ paragraphs above for further details.

 

Pool of Alternative Name options for Stage 2B and 2C

Shamrock Road

 

A shamrock is a young sprig of clover.

Chosen to reflect the colour green theme – see the ‘Theme’ paragraphs above for further details.

Teal Avenue

 

A colour of green, following the colour green theme – see the ‘Theme’ paragraphs above for further details.

Viridian Avenue

A colour of green, following the colour green theme – see the ‘Theme’ paragraphs above for further details.

Castleton Avenue

A colour of green, following the colour green theme – see the ‘Theme’ paragraphs above for further details.

Papawai Way

(gifted by Ngāti Tamaoho)

A reference to the para-papawai fern root (as described by Ngāti Tamaoho).

Kōrau Lane

(gifted by Ngāti Tamaoho)

A reference to the kōrau fern root (as described by Ngāti Tamaoho).

 

 

22.     Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

23.     Community Consultation: As Park Green is a greenfield development of over 100 ha of vacant land without an established community, consultation with the community has not been considered relevant.

24.     Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

25.     Road Type: The listed road types are acceptable for the new roads that are to be named, suiting their form and layout. ‘.

26.     Consultation: Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28.     The decision sought for this report has no identified impacts on other parts of the Council group. The views of Council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

30.     To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

31.     The applicant has undertaken consultation with mana whenua as detailed below. Consultation has been undertaken for both the specific roads detailed in this report, but also for the wider Park Green development as a whole, as part of an ongoing relationship with mana whenua through the development and resource consenting process.

32.     Hugh Green Limited (the current landowners of the development) have come to a general arrangement with mana whenua in terms of the naming structure of the development, wherein Hugh Green Limited will arrange for the naming of the public roads, but mana whenua will name the COALs, physical features and walking tracks proposed as part of the development as they see fit. All names will follow the colour green theme.

33.     This arrangement suits all parties involved in the road naming process and limits the pressure on mana whenua resources to provide names, due to the sheer volume of new road names required across the Park Green development as a whole.

34.     Ngāti Tamaoho have gifted a number of traditional plant species names to be used in the Park Green development that were known to grow in the Park Green area of land. In this instance the names ‘Papawai’ and ‘Kōrau’ have been gifted.

35.     Subsequent approval was obtained from Ngāti Te Ata, who liked the ‘green theme’ approach for road naming and supported the names gifted by Ngāti Tamaoho.

Ngā ritenga ā-pūtea

Financial implications

36.     The road naming process does not raise any financial implications for the Council.

37.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38.     There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

39.     Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site & Location Plans

19

     

Ngā kaihaina

Signatories

Author

Andrea Muhme - Subdivison Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

27 October 2021

 

 

PDF Creator


Papakura Local Board

27 October 2021

 

 

Papakura Youth Scholarships 2021/22

File No.: CP2021/15572

 

  

Te take mō te pūrongo

Purpose of the report

1.       To approve Papakura Youth Scholarships for 2021/2022.

2.       To seek reallocation of $5,000 from the local board’s Grants budget to balance the Youth Scholarships expenditure for 2021/2022.

3.       To recommend the local board considers a Papakura Youth Scholarship work programme budget increase from $15,000 to $20,000 for 2022/2023.

Whakarāpopototanga matua

Executive summary

4.       The aim of the Papakura Youth Scholarships 2021/2022 is to provide an opportunity for local young people to develop and grow as leaders.

5.       The local board received 26 applications to the 2021/2022 Papakura Youth Scholarships, requesting a total of $39,000.

6.       These scholarships are to enable the young people to move into further education, training or attend events that will develop their leadership potential.

7.       A panel made up of local board members, two youth council representatives and staff have assessed the applications and recommend that twenty-two applications align with the scholarship criteria and these are recommended to be approved for funding, to a total of $20,000.

8.       Staff advise that two applications do not align with the scholarship criteria and are recommended to be declined for funding.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      approve the following Papakura Youth Scholarship 2021/2022 applications:

 

Application ID

Requesting scholarship for

Recommended funding amount

 

 

000000030

University Clinical Aptitude Test (UCAT) fees, textbooks and device for study, course travel costs

$1,000

 

 

000000031

Course related costs

$500

 

 

000000033

Accommodation

$1,000

 

 

000000035

Course related costs, travel and accommodation

$1,000

 

 

000000039

Course related costs, travel and accommodation

$500

 

000000041

Course related costs, laptop

$1,000

 

000000042

Course related costs

$1,000

 

000000043

Course fees

$1,000

 

000000044

Course related costs

$1,000

 

000000045

Course fees, travel and related costs

$1,000

 

000000046

Macbook Air computer

$1,000

 

000000047

Travel and course related costs, accommodation

$500

 

000000048

Accommodation

$500

 

000000054

Course fees, travel costs

$1,000

 

000000057

Course books, travel

$500

 

000000067

Course fees

$500

 

000000071

Course related costs and travel

$1,000

 

000000076

Course related costs

$1,000

 

000000078

Accommodation costs

$1,000

 

000000079

Course fees

$1,000

 

000000081

Course related costs

$500

 

 

000000082

Course fees

$500

 

 

000000086

Accommodation

$1,000

 

 

000000088

Course related costs and travel

$1,000

 

Total:

$20,000

 

 

 

 

 

b)         decline the following Papakura Youth Scholarships 2021/2022 applications:

Application ID

Requesting scholarship for

Recommended funding amount

000000061

Course related costs and travel

$0

Decline - Did not align with scholarship criteria

000000085

Course related costs

$0

Decline - Did not align with scholarship criteria

 

c)   reallocate $5,000 from the local board’s grants budget to balance the Youth Scholarships expenditure for the 2021/2022 financial year.

d)   consider a Papakura Youth Scholarship work programme budget increase from $15,000 to $20,000 for the 2022/2023 financial year.

Horopaki

Context

9.       The 2021/2022 Papakura Local Board work programme includes a budget of $15,000 for the Papakura Youth Scholarships 2021/2022 (the scholarships).

10.     The local board sought applications that aligned with the local board priorities: to support rangatahi to develop and grow as leaders; foster Māori culture; help young people contribute, prosper and thrive; enable people to participate, celebrate and contribute to their local community; and improve the overall wellbeing of Papakura.

11.     The scholarship applications opened on 30 August 2021 and closed on 1 October 2021.

12.     These were advertised through the council grants webpage, local board webpages, local board e-newsletters, social media, council publications, and community networks.

13.     A total of 26 applications were received for the scholarships. Fifteen applications were commenced but unsubmitted.

14.     The applications were assessed by a panel of six local board members and two youth council representatives for their alignment to the following scholarship criteria:

·   aged 14 to 24 years old

·   in pursuit of academic excellence and trades

·   enrolment in tertiary study or vocational training

·   New Zealand citizens or residents

·   reside in the Papakura Local Board area

·   show leadership potential or have contributed to leadership/volunteer activities

·   will undertake study at a tertiary or training institution in 2022 or are participating in a conference or event in New Zealand that is significantly based on youth leadership and development.

Tātaritanga me ngā tohutohu

Analysis and advice

15.     Staff have considered the recommendations of the assessment panel and recommend that the following 24 applications align with the scholarship criteria and are recommended to be approved for funding:

 

Application ID

Requesting scholarship for

Requested funding amount

Recommended funding amount

Reason for recommendation

 

000000030

UCAT fees, textbooks and device for study, course travel costs

$1,500

$1,000

Meets local board priorities and aligns with the scholarship criteria

 

000000031

Course related costs

$1,500

$500

Meets local board priorities and aligns with the scholarship criteria

 

000000033

Accommodation

$1,500

$1,000

Meets local board priorities and aligns with the scholarship criteria

 

000000035

Course related costs travel and accommodation

$1,500

$1,000

Meets local board priorities and aligns with the scholarship criteria

 

000000039

Course related costs, travel and accommodation

$1,500

$500

Meets local board priorities and aligns with the scholarship criteria

 

000000041

Couse related costs, laptop

$1,500

$1,000

Meets local board priorities and mostly aligns with the scholarship criteria

 

000000042

Course related costs

$1,500

$1,000

Meets local board priorities and mostly aligns with the scholarship criteria

 

000000043

Course fees

$1,500

$1,000

Meets local board priorities and mostly aligns with the scholarship criteria

 

000000044

Course related costs

$,1500

$1,000

Meets local board priorities around regeneration and mostly aligns with the scholarship criteria

000000045

Course fees, travel and related costs

$1,500

$1,000

Meets local board priorities and aligns with the scholarship criteria

000000046

Macbook Air computer

$1,500

$1,000

Meets local board priorities and aligns with the scholarship criteria

000000047

Travel and course related costs, accommodation

$1,500

$500

Meets local board priorities and aligns with the scholarship criteria

000000048

Accommodation

$1,500

$500

Meets local board priorities and aligns with the scholarship criteria

000000054

Course fees, travel costs

$1,500

$1,000

Meets local board priorities and aligns with the scholarship criteria

000000057

Course books, travel

$1,500

$500

Meets local board priorities and aligns with the scholarship criteria

000000067

Course fees

$1,500

$500

Meets local board priorities and aligns with the scholarship criteria

000000071

Course related costs and travel

$1,500

$1,000

Meets local board priorities and aligns with the scholarship criteria

000000076

Course related costs

$1,500

$1,000

Meets local board priorities and aligns with the scholarship criteria

000000078

Accommodation costs

$1,500

$1,000

Meets local board priorities and aligns with the scholarship criteria

000000079

Course fees

$1,500

$1,000

Meets local board priorities and aligns with the scholarship criteria

 

000000081

Course related costs

$1,500

$500

Meets local board priorities and aligns with the scholarship criteria

 

000000082

Course fees

$1,500

$500

Meets local board priorities and aligns with the scholarship criteria

 

000000086

Accommodation

$1,500

$1,000

Meets local board priorities and aligns with the scholarship criteria

 

000000088

Course related costs and travel

$1,500

$1,000

Meets local board priorities and aligns with the scholarship criteria

 

Total

$39,000

$20,000

 

 

16.     Funding these scholarships is intended to enable the young people to move into further education and training that will develop their leadership potential. This will help to achieve educational aspirations identified in the local board plan with the hopes of growing young leaders in the community.

17.     The number of applications received increased by nine from the previous year. The age group that submitted the most applications was 17-year-olds followed closely by those aged 18 years, five were 19 and two were 20 and 21 year-olds respectively. There were two applicants who identified as Māori and three who were both Māori and Samoan while four identified as Pasifika. The remaining 15 applicants identified as New Zealand European and two of Indian descent.

18.     The majority of applicants were asking for support to fund their course related costs, transport, and accommodation. There were some requests for equipment such as laptops which may be a result of the COVID-19 pandemic and an increased focus on digital and online learning.

19.     Fifteen applications were unsubmitted.  Staff followed up to provide support and advice. Reasons for not submitting the applications were varied, ranging from different priorities to being unable to complete and submit the documentation in time.

20.     The panel recommend that the following two applications do not align with the scholarship criteria and are should be declined for funding:

Application ID

Requesting scholarship for

Requested funding amount

Recommended funding amount

Reason for recommendation

000000061

Course related costs and travel

$1,500

$0

Did not align with scholarship criteria

000000085

Course related costs

$1,500

$0

Did not have any references or state any community service/volunteering

Total

$3,000

$0

 

 

21.     Staff will provide feedback to unsuccessful scholarship applicants about why they have been declined, so they can increase their chances of success in the future.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22.     Staff note that due to COVID-19, there is an increased uptake in online and virtual education and activity. This has a positive impact on the environment through reduced carbon emissions resulting from travel. 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

23.     The scholarships are managed and delivered by the Youth Empowerment Team with administrative support and expertise from council’s Grants Team.

24.     The local board Communications Advisor assisted with the marketing and promotion of the scholarships.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25.     The applications were presented to the assessment panel, which consisted of six local board members and two youth council representatives, at a workshop on 6 October 2021.

26.     The scholarships contribute to the local board achieving the following 2020 Local Board Plan outcomes:

·    outcome one: A vibrant and prosperous local economy and

·    outcome five: a partnership with Māori that creates a Papakura where Māori identity, culture and aspirations are embraced.

27.     According to the 2018 census Papakura has a relatively young population with 23.6 per cent under 15 years old with a median age of 32.

Tauākī whakaaweawe Māori

Māori impact statement

28.     In the Papakura Local Board area, 26.8 per cent of the population identify as Māori, compared to 11.5 per cent across Auckland. 

29.     Two of the applications received identified as Māori, and three a mix of Māori and Samoan, approximately nineteen per cent of applications received.

30.     Staff note that there was four Pasifika represented in the applications and three of mixed ethnicity with Māori and Samoan as stated above.

Ngā ritenga ā-pūtea

Financial implications

31.     The 2021/2022 work programme includes $15,000 for the scholarships with an additional $5,000 to be sourced from grants funding.

32.     A total of 26 applications were received, totaling $39,000 in requested funding.

33.     Staff recommend that the total budget of $20,000 be allocated to 24 successful applicants who best meet the criteria.

34.     It was recommended at the panel workshop that the local board reallocate $5,000 from the grants budget line to cover the Youth Scholarships $5,000 shortfall this financial year.

35.     With the demand on youth scholarships during COVID and lockdowns it is also recommended that there be an increase to the total fund for next financial year to $20,000.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36.     There is a heightened risk of students not completing studies if there is another COVID-19 lockdown, especially noting some students are attending universities outside of Auckland.

37.     Funds will need to be returned to the local board if activities do not go ahead and staff will advise successful applicants of this requirement.

Ngā koringa ā-muri

Next steps

38.     Staff will notify applicants of the local board’s decision and process scholarship payments.

39.     Scholarship recipients are required to acknowledge the local board on any publicity or promotional material and be available to work with council staff on media coverage.

40.     Scholarship recipients will be invited to provide a verbal accountability report at a future local board business meeting.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Melissa Lelo – Specialist Advisor (Youth Empowerment), Community and Social Innovation

Authorisers

Rachel Turner - Community and Social Innovation

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

27 October 2021

 

 

Urgent decision - Papakura Local Board feedback on the Managing Our Wetlands reform proposal

File No.: CP2021/15196

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the urgent decision providing the Papakura Local Board feedback on the central government discussion document entitled ‘Managing Our Wetlands’.

Whakarāpopototanga matua

Executive summary

2.       Central government recently released a discussion document entitled ‘Managing Our Wetlands’ through the Ministry for the Environment. The proposals seek to amend the definition of a ‘natural wetland’ and associated regulatory consent settings contained in the National Environmental Standards for Freshwater 2020 (NES-Freshwater) and the National Policy Statement for Freshwater Management 2020.

3.       The discussion document containing these proposals is set out here: https://environment.govt.nz/publications/managing-our-wetlands-discussion-document/

4.       A full summary and analysis of the Managing Our Wetlands amendment proposal can be found here: https://infocouncil.aucklandcouncil.govt.nz/Open/2021/09/PLA_20210930_AGN_10875_AT_WEB.htm

5.       The Government is seeking feedback on the following points:

a)    Definition of ‘natural wetland’

b)    Better provision for restoration, maintenance and biosecurity activities

c)    Consenting pathway for quarrying

d)    Consenting pathway for landfills, cleanfills and managed fills

e)    Consenting pathway for mining (minerals)

f)     Consenting pathway for plan-enabled development

6.       Auckland Council was given the opportunity to provide feedback on the Government’s Managing Our Wetlands amendment proposal.

7.       Formal feedback from local boards was required by 8 October 2021 to allow time for appropriate consideration and influence on council’s overall feedback.

8.       The deadline for the local board to formalise its feedback by resolution fell outside of the scheduled business meeting times.  The first available Papakura Local Board business meeting is scheduled for 27 October 2021.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      note the urgent decision dated 6 October 2021 with Papakura Local Board feedback on the central government discussion document entitled ‘Managing Our Wetlands’ as follows:

“That the Papakura Local Board:

a)         provide the following feedback to the Governing Body on the Government’s Managing Our Wetlands amendment proposal:

 

i)          Definition of ‘natural wetland’

 

1)   The Papakura Local Board Plan 2020 Outcome four: “A treasured natural environment and heritage” includes initiatives to improve water quality.

 

2)   The local board is supportive of legislation that has the ultimate aim of improving water quality to the receiving environment.

 

ii)         Better provision for restoration, maintenance and biosecurity activities

 

3)    The current process for groups to apply for a consent is onerous and projects have been discontinued as a result.  Therefore, the board supports the proposal that the restoration and maintenance of wetlands becomes a permitted activity for groups to continue natural wetland restoration and that weeding can be done by hand as opposed to spray. 

4)    If this proposal is enacted, Auckland Council will need a guideline or policy clearly setting out what is able to be done without a consent to avoid confusion or conflict. This would include pest management and the use of sprays, disposal of rubbish found in waterways and health and safety implications.

 

iii)        Consenting pathway for quarrying and mining

 

5)   The board is opposed to new quarrying and mining activities being established in wetland areas.

 

iv)        Consenting pathway for landfills, clean fills and managed fills

 

6)   The board is opposed to these activities being establish in wetland areas.

 

v)         Consenting pathway for plan-enabled development

 

7)   The board supports the three criteria for infrastructure near wetlands:

 

·    The activity must be of significant national or regional benefit

 

·    There must be a functional need for the activity in that location

 

·    Adverse effects must be managed through the “effects management hierarchy.”

 

8)   The board believes a consenting pathway should be provided for plan enabled urban development.

 

9)   The board would prefer a phased or grand parented approach to the implementation of these changes to ensure that:

 

·    people who have already complied with current specifications are still able to build on the land they have purchased 

 

·    people who have already purchased land are not impacted by the proposed changes and are still able to develop.” 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Urgent decision - Papakura Local Board feedback on the Managing Our Wetlands reform proposal

33

     

Ngā kaihaina

Signatories

Author

Lee Manaia - Local Board Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

27 October 2021

 

 

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Papakura Local Board

27 October 2021

 

 

For Information: Reports referred to the Papakura Local Board

File No.: CP2021/15345

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Papakura Local Board to receive reports and resolutions that have been referred from the Governing Body committee meetings, Council Controlled Organisations, forums or other local boards for information.

2.       The following information was circulated to the local board:

No.

Report Title

Item no.

Meeting Date

Governing Body Committee or Council Controlled Organisation or Forum or Local Board

1

Notice of Motion – Member Paula Gillon – MIQ Facilities

12

15 September 2021

Kaipātiki Local Board resolutions circulated to all local boards for their information

2

Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi

14

16 September 2021

Ōrākei Local Board resolutions circulated to all local boards for their information

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      receive the following information from the Governing Body committee meetings, Council Controlled Organisations, forums or other local board meetings:

No.

Report Title

Item no.

Meeting Date

Governing Body Committee or Council Controlled Organisation or Forum or Local Board

1

Notice of Motion – Member Paula Gillon – MIQ Facilities

12

15 September 2021

Kaipātiki Local Board resolutions circulated to all local boards for their information

2

Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki Pakihi

14

16 September 2021

Ōrākei Local Board resolutions circulated to all local boards for their information

 


 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Notice of Motion - Member Paula Gillon - MIQ Facilities

39

 

b

Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki

43

     

Ngā kaihaina

Signatories

Author

Jebel Ali - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

27 October 2021

 

 

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Papakura Local Board

27 October 2021

 

 

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Papakura Local Board

27 October 2021

 

 

Papakura Local Board Achievements Register 2019-2022 Political Term

File No.: CP2021/15341

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for members to record achievements of the Papakura Local Board for the 2019 – 2022 political term.

Whakarāpopototanga matua

Executive summary

2.       An opportunity to add and note achievements of the Papakura Local Board for the 2019 – 2022 political term.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      note the Papakura Local Board Achievements Register for the 2019-2022 political term.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board Achievements Register for the 2019-2022 Political Term

49

     

Ngā kaihaina

Signatories

Author

Jebel Ali - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

27 October 2021

 

 

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Papakura Local Board

27 October 2021

 

 

Papakura Local Board Governance Forward Work Calendar - October 2021

File No.: CP2021/15342

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present to the Papakura Local Board the three months Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2.       The Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next three months. The Governance Forward Work Calendar for the Papakura Local Board is included in Attachment A of this report.

3.       The calendar aims to support local boards’ governance role by:

i)    ensuring advice on agendas and workshop material is driven by local board priorities

ii)   clarifying what advice is required and when

iii)  clarifying the rationale for reports.

4.       The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      note the Governance Forward Work Calendar.

 

Horopaki

Context

5.       The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for Governing Body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6.       There are no new projects in the Governance Forward Work Calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities that have been previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes Governing Body policies and initiatives that call for a local board response.

7.       This initiative is intended to support the board’s governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

 

8.       The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

i)    Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii)   Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

iii)  Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

Governance role

Examples

Setting direction / priorities / budget

Capex projects, work programmes, annual plan

Local initiatives / specific decisions

Grants, road names, alcohol bans

Input into regional decision-making

Comments on regional bylaws, policies, plans

Oversight and monitoring

Local board agreement, quarterly performance reports, review projects

Accountability to the public

Annual report

Engagement

Community hui, submissions processes

Keeping informed

Briefings, local board forums

 

9.       Local board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     This report is an information report providing the governance forward work programme for the next three months.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11.     The council is required to provide Governance Forward Work Calendar to the Papakura Local Board for their consideration.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

12.     All local boards are being presented with a Governance Forward Work Calendar for their consideration.

Tauākī whakaaweawe Māori

Māori impact statement

13.     The projects and processes referred to in the Governance Forward Work Calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea

Financial implications

14.     There are no financial implications relating to this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

15.     This report is a point in time of the Governance Forward Work Calendar. It is a living document and updated month to month. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri

Next steps

16.     Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board - Governance Forward Work Calendar - October 2021

69

     

Ngā kaihaina

Signatories

Author

Jebel Ali - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 



Papakura Local Board

27 October 2021

 

 

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Papakura Local Board

27 October 2021

 

 

Papakura Local Board Workshop Records

File No.: CP2021/15344

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the Papakura Local Board record for the workshops held on 15 September 2021, 29 September 2021, 6 October 2021 and 13 October 2021.

Whakarāpopototanga matua

Executive summary

2.       In accordance with Standing Order 12.1.4, the local board shall receive a record of the general proceedings of each of its local board workshops held over the past month.

3.       Resolutions or decisions are not made at workshops as they are solely for the provision of information and discussion. This report attaches the workshop record for the period stated below.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      note the Papakura Local Board workshop records held on:

i)       15 September 2021

ii)       29 September 2021

iii)      6 October 2021

iv)      13 October 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board Workshop Record - 15 September 2021

73

b

Papakura Local Board Workshop Record - 29 September 2021

77

c

Papakura Local Board Workshop Record - 6 October 2021

79

d

Papakura Local Board Workshop Record - 13 October 2021

81

Ngā kaihaina

Signatories

Author

Jebel Ali - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

27 October 2021

 

 

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Papakura Local Board

27 October 2021

 

 

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Papakura Local Board

27 October 2021

 

 

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Papakura Local Board

27 October 2021

 

 

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Papakura Local Board

27 October 2021

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a Beautification Trust - Papakura LB Deputation Presentation 2021    Page 85

Item 8.2      Attachment a    CLM Community Sport - Papakura LB Deputation Presentation 2021    Page 105


Papakura Local Board

27 October 2021

 

 





















Papakura Local Board

27 October 2021