Rodney Local Board

 

OPEN MINUTES

 

 

Minutes of a meeting of the Rodney Local Board via Skype for Business on Wednesday 20 October 2021 at 3.00pm. Either a recording or written summary will be uploaded to the Auckland Council website.

 

present

 

Chairperson

Phelan Pirrie

 

Deputy Chairperson

Beth Houlbrooke

 

Members

Brent Bailey

 

 

Steve Garner

From 3.11pm

 

Danielle Hancock

 

 

Tim Holdgate

 

 

Louise Johnston

 

 

Vicki Kenny

 

 

Colin Smith

 

 

 


Rodney Local Board

20 October 2021

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those in attendance.

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

            Member D Hancock declared an interest in Item 19 - Local board views on private plan     change 65 for Kaukapakapa - Alpine Road as she is directly affected by the plan change     took no part in the discussion and voting on this matter.

            Deputy Chairperson B Houlbrooke declared an interest in Item 20 - Update on progress on     the Pūhoi to Mangawhai trail programme as she is a contractor for the Matakana Trails          Trust and took no part in the discussion or voting on this matter.

 

4          Confirmation of Minutes

 

Resolution number RD/2021/332

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)           confirm the ordinary minutes of its meeting held on Wednesday 15 September 2021, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

To grant a new community lease to Riverhead Bowling Club Incorporated for land at Riverhead War Memorial Park, 1087 Coatesville - Riverhead Highway, Riverhead

 

Karen Walby – Community Lease Specialist was in attendance for this item.

 

Resolution number RD/2021/333

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      grant Riverhead Bowling Club Incorporated a community lease for 3,168.8 square metres (more or less) of land legally described as Lot 2 Deposited Plan 55325 comprising part of Riverhead War Memorial Park, 1087 Coatesville-Riverhead Highway, Riverhead (Attachment A to the agenda report) subject to the following terms and conditions:

i)     term – 10 years with one right of renewal for 10 years commencing 1 November 2021

ii)    rent - $1.00 plus GST per annum if demanded

iii)   a community outcomes plan will be appended as a schedule to the lease agreement.

b)      approve Riverhead Bowling Club Incorporated Community Outcomes Plan (Attachment B to the agenda report)

c)      note all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.

CARRIED

 

 

12

Grant of lease for additional premises to The Kaipara Flats Sports Club Incorporated for land at Bourne Dean Recreation Reserve, 903 Kaipara Flats Road, Kaipara Flats

 

Karen Walby – Community Lease Specialist was in attendance for this item.

 

Resolution number RD/2021/334

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member V Kenny:  

That the Rodney Local Board:

a)      grant, under Section 54(1)(b) of the Reserves Act 1977, a lease for additional premises of 11.4 square metres (more or less) to The Kaipara Flats Sports Club Incorporated for land adjacent to its lease area on which its newly constructed netball storage shed is located at Bourne Dean Recreation Reserve, 903 Kaipara Flats Road, legally described as Part Lot 7 Parish of Kourawhero (Attachment A to the agenda report) subject to the following conditions: 

i)       term – six years and 11 months commencing 1 November 2021 

ii)      rent – $1.00 plus GST per annum (if demanded) 

iii)     all other terms and conditions will accord with the lease agreement between Auckland Council and The Kaipara Flats Sports Club Incorporated executed by Auckland Council dated 25 March 2019.

CARRIED

 

 

 

 

13

Grant of lease for additional premises to The Matakana Tennis Club Incorporated for land at Matakana Diamond Jubilee Park, 207 Matakana Valley Road, Matakana

 

Karen Walby – Community Lease Specialist was in attendance for this item.

 

Resolution number RD/2021/335

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)       grant, under Section 54(1)(b) of the Reserves Act 1977, a lease for additional premises 16 square metres (more or less) to The Matakana Tennis Club Incorporated for land adjacent to its lease area at Matakana Diamond Jubilee Park, 207 Matakana Valley Road, legally described as Part of Allotment 3 Parish of Matakana for the purposes of installing, operating and maintaining lighting (Attachment A to the agenda report) subject to the following conditions:

i)         term – five years and 11 months commencing 10 November 2021, with a final expiry of 9 October 2037

ii)         rent – $1.00 plus GST per annum (if demanded)

iii)        all other terms and conditions will accord with the lease agreement between Auckland Council and The Matakana Tennis Club Incorporated executed by Auckland Council and dated 10 October 2017.

CARRIED

 

 

14

Allocation of Auckland Transport Local Board Transport Capital Fund

 

Matthew Ah Mu – Programme Support Manager and Emma Petrenas – Elected Member Relationship Partner were in attendance for this item.

 

Resolution number RD/2021/336

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      receive the Auckland Transport Local Board Transport Capital Fund report October 2021

b)      approves expenditure of the Local Board Transport Capital Fund as follows:

i)       Warkworth:

A)        $260,000 to the Warkworth Primary School raised crossing/traffic calming

B)        $260,000 to the Mansel Drive Raised pedestrian crossing

C)        $150,000 to the Leigh School Kea crossing/school zone signage

D)        $16,000 to the Puhoi Village red carpet

E)        $22,500 to the Puhoi Village electronic speed monitor

F)        $22,500 to the Omaha Causeway electronic speed monitor

G)        $100,000 to the Point Wells Village traffic calming measures as identified in their plan

ii)      Kumeū:

A)        $200,000 to the Kaipara Coast Highway, Kaukapakapa pedestrian crossing outside the school

B)        $200,000 to the Taupaki Road pedestrian crossing outside Harry James Reserve

C)        $22,500 to the Motutara Road Drive feedback signs

D)        $150,000 to the Coast Road Safety improvement investigation

E)        $270,000 to the Matua Road/Tapu Road intersection safety improvements

iii)     Wellsford:

A)      $200,000 to the raised zebra crossing on Rodney Street outside the library

iv)     Dairy Flat:

A)          $200,000 to the Coatesville/Riverhead Highway pedestrian crossing outside the shops.

CARRIED

 

 

15

Auckland Transport update to the Rodney Local Board October 2021

 

Emma Petrenas – Elected Member Relationship Partner was in attendance for this item.

 

Resolution number RD/2021/337

MOVED by Member S Garner, seconded by Chairperson P Pirrie:  

That the Rodney Local Board:

a)           receive the Auckland Transport update to the Rodney Local Board October 2021.

CARRIED

 

 

16

Auckland Transport update on the Rodney Local Board Transport Targeted Rate October 2021

 

Duminda Wijayasinghe – Programme Director was in attendance for this item.

 

Resolution number RD/2021/338

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)          receive the Auckland Transport update on the Rodney Local Board Transport Targeted Rate.

CARRIED

 

 

17

Approval for road name for one new private road at 41 Matakana Valley Road, Matakana.

 

Resolution number RD/2021/339

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      approve the name Titoki Close for the new private road in the subdivision being undertaken by Matakana Villas Limited at 41 Matakana Valley Road, Matakana in accordance with section 319(1)(j) of the Local Government Act 1974.

CARRIED

 

 

18

Road name for two new private roads at 110 Pulham Road, Warkworth

 

Resolution number RD/2021/340

MOVED by Chairperson P Pirrie, seconded by Member S Garner:  

That the Rodney Local Board:

a)      approve two new road names as follows for the new private roads in the subdivision being undertaken by GOM Properties (NZ) Limited at 110 Pulham Road, Warkworth in accordance with section 319(1)(j) of the Local Government Act 1974:

i)       Kereru Way  (Road 1)

ii)      Kiwinui Lane (Road 2).

CARRIED

 

Member D Hancock left the meeting at 3.48pm.

 

19

Local board views on private plan change 65 for Kaukapakapa - Alpine Road

 

Member D Hancock declared an interest in Item 19 - Local board views on private plan change 65 for Kaukapakapa - Alpine Road as she is directly affected by the plan change took no part in the discussion and voting on this matter.

 

Petra Burns – Policy Planner was in attendance for this item.

 

Resolution number RD/2021/341

MOVED by Chairperson P Pirrie, seconded by Member V Kenny:  

That the Rodney Local Board:

a)          does not support private plan change 65 for Kaukapakapa – Alpine Road for the following reasons:

i)           do not consider that the plan change is consistent with relevant planning instruments including the; Auckland Plan 2050 and Kaukapakapa Structure Plan, and Section 75 of the RMA

ii)          the local board has been unable to meet the infrastructure expectations of existing Countryside Living Zone residents who request urban levels of amenity such as safe pedestrian access to the Kaukapakapa Village therefore adding more un-serviced Countryside Living Zones simply compounds this

iii)        concern regarding the effects of intensified urban development on the Significant Ecological Area within the proposed site

iv)        the application is unlikely to manage or enable the efficient and integrated use, development and protection of natural and physical resources

b)      appoint local board member P Pirrie to speak to the local board views at a hearing on private plan change 65

c)      delegate authority to the chairperson of Rodney Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the private plan change hearing.

CARRIED

 

Member D Hancock returned to the meeting at 3.49pm.

 

Deputy Chairperson B Houlbrooke left the meeting at 3.49pm.

 

20

Update on progress on the Pūhoi to Mangawhai trail programme

 

Deputy Chairperson B Houlbrooke declared an interest in Item 20 - Update on progress on the Pūhoi to Mangawhai trail programme as she is a contractor for the Matakana Trails Trust and took no part in the discussion or voting on this matter.

 

Chris Charles – Programme Manager was in attendance for this item.

 

Resolution number RD/2021/342

MOVED by Chairperson P Pirrie, seconded by Member S Garner:  

That the Rodney Local Board:

a)      receive this progress update on the Pūhoi to Mangawhai trail programme.

CARRIED

 

Deputy Chairperson B Houlbrooke returned to the meeting at 3.58pm.

 

21

Rodney Local Board input into Auckland Council’s feedback on the Government’s Three Waters reform proposal.

 

Resolution number RD/2021/343

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:  

That the Rodney Local Board:

a)          note the Rodney Local Board’s feedback (Attachment A to the agenda report) approved under delegation to the chairperson to inform Auckland Council’s feedback on the Government’s Three Waters Reform proposal.

CARRIED

 

 

22

Local board input into Auckland Council’s feedback on the Managing Our Wetlands amendment proposal.

 

Resolution number RD/2021/344

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      note the Rodney Local Board’s feedback (Attachment A to the agenda report) approved under delegation to the chairperson to inform Auckland Council’s feedback on the Managing Our Wetlands amendment proposal.

CARRIED

 

 

23

Governance forward work calendar

 

Resolution number RD/2021/345

MOVED by Chairperson P Pirrie, seconded by Member V Kenny:  

That the Rodney Local Board:

a)           note the governance forward work calendar.

CARRIED

 

 

 

 

 

24

Rodney Local Board workshop records

 

Resolution number RD/2021/346

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)           note the workshop records for 6 and 13 October 2021.

CARRIED

 

 

25

Rodney Ward Councillor update

 

Resolution number RD/2021/347

MOVED by Chairperson P Pirrie, seconded by Member C Smith:  

That the Rodney Local Board:

a)           receive Cr Sayers’ update on the activities of the Governing Body.

CARRIED

 

 

26        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

4.02 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................