I hereby give notice that an ordinary
meeting of the Seniors Advisory Panel will be held on:
MEMBERSHIP
|
Chairperson
|
Gayle Marshall, QSM
|
|
|
Members
|
Claire Dale
|
|
|
|
Bruce Davies
|
|
|
|
Zahra Fazelnia
|
|
|
|
Jane Messer
|
|
|
|
Jeet Suchdev, QSM, JP
|
|
|
|
Lindsay Waugh
|
|
|
|
David Wong Hop, MNZM, JP (Retd.)
|
|
|
Liaison Councillor
|
Cr Tracy Mulholland
|
|
|
Chief Liaison Councillor
|
Cr Dr Cathy Casey
|
|
(Quorum 5 members)
|
|
|
Michelle Judge
Kaitohutohu Mana Whakahaere / Governance
Advisor
4 October 2021
Contact Telephone: (09) 977 6739
Email: michelle.judge@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
|
(Excerpt – full terms of
reference available as a separate document)
The terms of reference set out the purpose, role and protocols of
the Panel.
Panel members abide by the Code of Conduct for members of Auckland
Council advisory
panels.
Purpose
As one of council’s engagement mechanisms with diverse
communities, the demographic
advisory panels provide advice to the governing body and council
staff within the remit of the
Auckland Plan on the following areas:
·
Auckland Council’s regional policies, plans
and strategies
·
Regional and strategic matters including those
that Council-Controlled Organisations deal with any matter of particular
interest or concern to diverse communities.
Outcomes
The panel’s advice will contribute to improving the outcomes
of diverse communities and
social cohesion as set out in the Auckland Plan. The panel will
advise through their agreed
strategic agenda and detailed work programme.
Strategic agenda and work programme
The panel must develop a work programme and set a strategic agenda
for the term. The
agendas should be focused and integrated across the panels for
collaborative input into
shared agendas, particularly on the Auckland Plan, the Long-term
Plan and annual plans.
The panel should advise on council’s organisational strategies
relevant to diverse
communities.
The governing body and council staff should work with the panel for
the development of their
strategic agendas and work programme. An appropriate committee will
approve the panel’s
work programme and any subsequent major changes to it.
Submissions
The panel must not make formal submissions to Auckland Council on
council strategies,
policies and plans, for example, the annual plan.
In its advisory role to the council, the panel may have input to submissions
made by the
council to external organisations but do not make independent
submissions, except as
agreed with the council.
This does not prevent individual members being party to submissions
outside their role as
panel members.
Review
The form and functioning of the panels may be reviewed prior to or
after, the end of the
panel’s term in September 2022.
|
Seniors
Advisory Panel
11 October
2021
|
|
ITEM TABLE OF
CONTENTS PAGE
1 Apologies 7
2 Declaration of
Interest 7
3 Confirmation
of Minutes 7
4 General
Business 7
5 Election of
Seniors Advisory Panel co-chair for the 2019 - 2022 term 9
6 Update on
Tāmaki tauawhi kaumātua - Draft Age-friendly Tāmaki Makaurau
Action Plan 15
7 Feedback on
Quality of Life of Older Aucklanders Indicator Framework 63
8 Update on
Auckland Council's diversity and inclusion programme 89
9 Update on Libraries
services at Auckland Council 127
10 Update on Whau Ace 129
11 Seniors Advisory Panel's
work programme 131
12 Panel members' and liaison
councillor's updates 139
13 Consideration
of Extraordinary Items
At the close of
the agenda no apologies had been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
|
That the Seniors Advisory Panel:
a)
confirm the ordinary minutes of its meeting,
held on Tuesday, 14 June 2021, as a true and correct
record.
|
4 General
Business
Section 46A(7) of
the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by
resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of
the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
|
Seniors
Advisory Panel
11 October
2021
|
|
Election
of Seniors Advisory Panel co-chair for the 2019 - 2022 term
File No.: CP2021/12619
Te take mō te
pūrongo
Purpose of the report
1. To
outline the process for electing one co-chair for the Seniors Advisory Panel,
for the 2019 – 2022 term.
Whakarāpopototanga matua
Executive summary
2. The
Seniors Advisory Panel currently has one Chairperson. One of
the Co-chairs resigned from the panel in August 2021.
3. The panel has decided to elect one more co-chair for the
remainder of the term. The panel must decide whether the election will be conducted
by open or closed ballot. Attachment A provides a description of the role of
the co-chairs.
4. The
Mayor appointed interim co-chairs at the start of the term. Co-chairs were
selected to provide some diversity of thought, and some previous experience of
working with the council to provide support and guidance to new panel members.
5. Co-chairs
were elected at the Seniors Advisory Panel meeting on 16 March 2021.
6. The election of one co-chair will take place at this meeting. The
co-chairs are expected to be in place until the current term of Auckland
Council ends.
7. The
panel must also choose a voting system. Staff recommend that the panel adopt
one of the two voting systems outlined in the Local Government Act 2002 (refer
to paragraphs 14 and 15 of this report). Once the panel has made these choices,
the Lead Officer will lead the process for the election of the co-chairs.
Open or closed ballot
8. The
panel must decide whether to elect the co-chair by open or closed ballot.
Voting system
9. If there
is more than one nomination for the co-chair, there are two possible voting
systems that can be used by the panel. The panel needs to decide what voting
system it wants to use:
· System
A: The voting takes place in rounds where each round of voting excludes the
people with the lowest number of votes until the preferred person is
identified.
· System
B: There is one round of voting whereby the person with the highest number of
votes is elected – there are tiebreakers if nominees receive the same
number of votes.
10. Further details
are provided below.
11. Panel members
who would like to put their names forward for the co-chair role are encouraged
to identify themselves before the meeting so that staff can make any necessary
preparations for the election process. It is recommended that
co-chairs do not also act as co-chair for working groups.
12. System A
–
· requires
that a person is elected or appointed if they receive the votes of a majority
of the members of the local authority or committee present and voting, and
· has
the following characteristics:
- there
is a first round of voting for all candidates
- if
no candidate is successful in that round there is a second round of voting from
which the candidate with the fewest votes in the first round is excluded
- if
no candidate is successful in the second round there is a third, and if
necessary subsequent, round of voting from which, each time, the candidate with
the fewest votes in the previous round is excluded
- in
any round of voting, if two or more candidates tie for the lowest number of
votes, the person excluded from the next round is resolved by lot.
13. System
B –
· requires
that a person is elected or appointed if they receive more votes than any other
candidate, and
· has
the following characteristics:
- there
is only one round of voting
- if
two or more candidates tie for the most votes, the tie is resolved by lot.
Voting procedure at the meeting
14. The meeting
will proceed as follows:
· The
current Chairperson will call the meeting to order and deal with apologies and
the initial procedural items.
· The
first item of substantive business will be the election of the co-chair. The
Chairperson will hand over the chairing role to the lead officer for the
election process, assisted by the governance advisor.
· The
lead officer will present nominees for the co-chair who have expressed their
interest prior to the meeting. The lead officer may ask for any additional
nominees at the meeting. Each candidate must be self-nominated or nominated by
another panel member who is present at the meeting. Candidates can vote for
themselves.
· The
lead officer will then call for a decision on the voting system, if necessary.
Once a member moves one of the systems and is seconded, it will be put to the
vote. A decision will be by voice or show of hands.
· The
election of the co-chair will then take place.
· Once
the co-chair has been confirmed, the meeting will continue with the next item
of business.
|
Ngā tūtohunga
Recommendation/s
That the Seniors Advisory
Panel:
a) agree
that the co-chair will be elected by either open or closed ballot.
b) agree
whether the co-chair will be elected using voting system A or voting system B
(as described in Schedule 7, Clause 25 of the Local Government Act 2002).
c) elect
the co-chair.
|
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Role of advisory panel co-chairs
|
11
|
Ngā kaihaina
Signatories
|
Author
|
Michelle Judge - Kaitohutohu Mana Whakahaere /
Governance Advisor
|
|
Authoriser
|
John Nash – Lead Officer
|
|
Seniors
Advisory Panel
11 October
2021
|
|
|
Seniors
Advisory Panel
11 October
2021
|
|
Update on Tāmaki tauawhi
kaumātua - Draft Age-friendly Tāmaki Makaurau Action Plan
File No.: CP2021/14327
Te take mō te
pūrongo
Purpose of the report
1. To
receive an update on Auckland Council’s Tāmaki
tauawhi kaumātua (Age-friendly Auckland) project and community
engagement.
Whakarāpopototanga matua
Executive summary
2. The
World Health Organisation (WHO) Global Network for Age-friendly Cities and
Communities (the Global Network) was established in 2010 to connect cities,
communities and organizations worldwide with the common vision of making their
community a great place to grow old in. As a response to global population
ageing and rapid urbanisation, it focuses on action at the local level that
fosters the full participation of older people in community life and promotes
healthy and active ageing.
3. On
10 July 2018, the Environment and Community Committee resolved to seek
membership to the WHO Global Network (Resolution number ENV/2018/88).
4. The
council is developing a region-wide cross-sector age-friendly action plan.
Staff from the Community and Social Policy Department are coordinating the
development of the plan.
5. The
purpose of the Age-friendly Auckland project is to improve the wellbeing of
older Aucklanders (residents 65 years and over), especially those most in need.
The plan will also allow the council to seek and obtain membership of the WHO
Global Network of Age-friendly Cities and Communities.
6. Staff
provided an update to the Seniors Advisory Panel on progress of Tāmaki
tauawhi kaumātua - Draft Age-friendly Tāmaki Makaurau Action Plan and
community engagement at their meeting on 13 September 2021.
7. The
draft action plan was published on 6 September 2021 and is attached as
Attachment A.
8. At
this meeting, staff will give an overview of recent community engagement, which
ran from 6 September to 4 October 2021.
9. As
part of the community engagement a People’s Panel Survey was conducted
from 8 September to 15 September. The survey was targeted at those panellists
aged 50 years and over. We received 2,228 responses.
10. The majority of
panellists supported the Age-friendly Tāmaki Makaurau Framework. They also
thought that the proposed actions in the plan will make a positive difference
for older Aucklanders.
Ngā tūtohunga
Recommendation/s
That the Seniors Advisory Panel:
a) note
the update on the Tāmaki tauawhi kaumātua (Age-friendly Auckland)
Project.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Tāmaki tauawhi kaumātua: Age-friendly
Tāmaki Makaurau - Draft Action Plan
|
15
|
Ngā kaihaina
Signatories
|
Author
|
Rebecca Kruse – Principal Policy Advisor
|
|
Authoriser
|
John Nash – Lead Officer
|
|
Seniors
Advisory Panel
11 October
2021
|
|
|
Seniors
Advisory Panel
11 October
2021
|
|
Feedback on Quality of Life of Older Aucklanders
Indicator Framework
File No.: CP2021/14421
Te take mō te pūrongo
Purpose of the report
1. To
provide feedback on the Older Aucklanders Quality of Life proposed indicator
framework.
Whakarāpopototanga matua
Executive summary
2. In 2016/2017,
a baseline study was undertaken to understand the quality of life of older
Aucklanders against a range of wellbeing indicators. It involved:
· a
literature review and engagement with stakeholders to develop a suite of
indicators
· a
survey of Aucklanders aged 65 years and over to collect data against these
indicators alongside other datasets such as the Quality of Life New Zealand
Cities survey, Te Kupenga – the Māori Social Survey and the New
Zealand census statistics.
3. This
produced several reports including - A Quality of Life Status Report. Auckland
Council technical report, published in 2017.
4. The
intention was to repeat the research every 3-5 years to monitor progress
against the baseline survey results. We are conducting this research
again in 2021/2022.
5. This
work aligns with the Auckland Plan directive to ‘Foster an inclusive
Auckland where everyone belongs’.
6. A
mixed methodology for data collection will be used to attain the most robust
understanding of the quality of life of older people. This includes a survey of
older Aucklanders that will be commissioned to an independent research agency.
7. A
key change since the 2017 report is a research focus on the quality of life of
kaumātua and kuia. This includes working with a
Māori researcher to understand the perspectives of kaumātua and kuia through
kanohi ki te kanohi / face to face interviews.
8. Updating
the dataset will enable us to:
· Measure
and analyse the wellbeing of older people in Auckland over time
· Establish
a rich understanding of the current state of quality of life of older
Aucklanders
· Develop
a status report of Older Aucklanders’ wellbeing that the council,
government agencies, community organisations and businesses can use to inform
their services, programmes, and products
· Submit
supporting data with the application to the WHO Global Network of Age-friendly
cities and communities.
9. It
is expected that the research will be conducted at the end of 2021 and the report
will be published in early 2022.
10. Staff
have reviewed the previously developed indicator framework and request the
panel’s feedback on the proposed 2021/22 Older Aucklanders Quality of
Life indicator framework.
Ngā tūtohunga
Recommendation/s
That the Seniors Advisory Panel:
a) receive
the report and provide feedback on the proposed Older Aucklanders Quality of
Life Indicator Framework.
Ngā
tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Older Aucklanders: Quality of life status update -
Draft indicator framework
|
63
|
Ngā kaihaina
Signatories
|
Author
|
Rebecca Kruse – Principal Policy Advisor
|
|
Authoriser
|
John Nash - Lead Officer
|
|
Seniors
Advisory Panel
11 October
2021
|
|
|
Seniors Advisory
Panel
11 October
2021
|
|
Update on Auckland Council's diversity
and inclusion programme
File No.: CP2021/14335
Te take mō te
pūrongo
Purpose of the report
1. To
provide an update to the Seniors Advisory Panel on Auckland Council’s
diversity and inclusion programme.
Whakarāpopototanga matua
Executive summary
2. Auckland
is home to people from more than 200 different ethnicities, making us a
‘super-diverse’ city. As well as ethnic and cultural
diversity, Auckland has rich diversity in age, gender, sexuality, ability,
nationality and religion. Auckland’s diversity also includes persistent
and growing inequality, often more substantially impacting Māori and
Pasifika communities. Understanding and responding to the needs of our
citizens, customers and community is at the heart of what we do.
3. The
council’s executive leadership team has set a goal for council to become
a recognised leader in diversity and inclusion for Auckland and in the local
government sector. As part of the organizational strategy the Inclusive
Auckland Framework was developed to help achieve that goal.
4. This
framework is based on valuing diversity as our strength and recognises that
being inclusive means intentionally addressing issues of access, equity and
participation. The framework will help drive changes in our workforce and
workplace culture; performance improvements for our systems and processes; and
support for elected members to better understand and engage with all
Aucklanders.
5. The
Inclusive Auckland framework consists of four documents. The main one is
attached (Attachment A), as well as a high-level diagram (Attachment B),
indicating how the framework’s principles and change actions will support
delivery on Auckland Plan, Long-term Plan and Local Board Plan goals.
Ngā tūtohunga
Recommendation/s
That the Seniors Advisory Panel:
a) note
the update on Auckland Council’s diversity and inclusion update and thank
staff for their presentation.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Inclusive Auckland Framework
|
89
|
|
b⇩
|
Inclusive Auckland Framework - summary diagram
|
123
|
Ngā kaihaina
Signatories
|
Author
|
Nathaniel Yalimaiwai - Program Manager Diversity &
Inclusion Work Programme
|
|
Authoriser
|
John Nash - Lead Officer
|
|
Seniors
Advisory Panel
11 October
2021
|
|
|
Seniors Advisory
Panel
11 October
2021
|
|
|
Seniors
Advisory Panel
11 October
2021
|
|
Update on Libraries services at Auckland
Council
File No.: CP2021/14394
Te take mō te pūrongo
Purpose of the report
1. To
update the Seniors Advisory Panel on the services that Auckland Council’s
libraries provide.
Whakarāpopototanga matua
Executive summary
2. Staff
will provide an update on the services that Auckland Council’s libraries
provide, including community initiatives and programmes and services targeted
at senior citizens.
3. Staff
will provide an overview of the work libraries do with regards to the
panel’s strategic action plan priorities:
Participation and inclusiveness
· Better
access to technology for seniors, focusing on provision in libraries and
community facilities.
· Work
with Auckland Council’s libraries and community teams on options for them
to lead teaching and training in technology supported by existing groups such
as Senior Net and Grey Power which already provide training and help to keep up
with technology. Once embedded, look at expanding this to tertiary institutions
and other organisations to promote intergenerational learning and connectivity.
Accessibility
· Libraries
and community centres are the main places where seniors can easily access
information in a safe environment e.g. news about community matters, services,
events and activities, access to banking services.
Ngā tūtohunga
Recommendation/s
That the Seniors Advisory Panel:
a) note
the update on Auckland Council’s libraries.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
|
Michelle Judge - Kaitohutohu Mana Whakahaere / Governance
Advisor
|
|
Authoriser
|
John Nash - Lead Officer
|
|
Seniors
Advisory Panel
11 October
2021
|
|
Update on Whau Ace
File No.: CP2021/14332
Te take mō te
pūrongo
Purpose of the report
1. To
provide the Seniors Advisory Panel with an update on the work of community
organisation Whau Ace.
Whakarāpopototanga matua
Executive summary
2. Whau
Ace – Adult and Community Education, is a community organisation based in
West Auckland. They provide a range of services aimed at helping adults 45
years and over into work. Their emphasis is on delivering
friendly accessible programs that assist:
· Community and social inclusion / integration
· Education and training
· Employment
3. Whau
Ace’s qualified staff are ethnically, culturally and multi-lingual
diverse, to cater to multi-cultural communities.
4. Staff
from Whau Ace will present an overview of their work in local libraries which
supports people into finding work.
Ngā tūtohunga
Recommendation/s
That the Seniors Advisory Panel:
a) note
the update from Whau Ace on their community work and thank them for their
presentation.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
|
Michelle Judge - Kaitohutohu Mana Whakahaere /
Governance Advisor
|
|
Authoriser
|
John Nash - Lead Officer
|
|
Seniors
Advisory Panel
11 October
2021
|
|
Seniors Advisory Panel's work programme
File No.: CP2021/14334
Te take mō te
pūrongo
Purpose of the report
1. To
update the Seniors Advisory Panel on progress with their work programme.
Whakarāpopototanga matua
Executive summary
2. The
Seniors Advisory Panel has a work programme to keep track of the feedback they
provide and presentations they receive from staff and other presenters. This
contains a record of what has been presented to the panel.
3. The
work programme is attached (Attachment A), showing the work the panel has
undertaken during their term to date.
Ngā tūtohunga
Recommendation/s
That the Seniors Advisory Panel:
a) note
the update on the work programme, appended as Attachment A to the agenda
report.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Seniors Advisory Panel work programme
|
131
|
Ngā kaihaina
Signatories
|
Author
|
Michelle Judge - Kaitohutohu Mana Whakahaere /
Governance Advisor
|
|
Authoriser
|
John Nash - Lead Officer
|
|
Seniors
Advisory Panel
11 October
2021
|
|
|
Seniors Advisory
Panel
11 October
2021
|
|
Panel members' and liaison councillor's
updates
File No.: CP2021/14331
Te take mō te pūrongo / Purpose of the report
1. To
receive updates from Seniors Advisory Panel members on recent activities.
2. To
receive an update from the panel’s liaison councillor.
Whakarāpopototanga matua / Executive summary
3. Seniors
Advisory Panel members will provide updates on their recent work and
activities.
4. The
liaison councillor to the panel, Cr Tracy Mulholland, will provide an update of
recent council business, and her local ward matters.
5. Since
the panel’s last meeting on 14 June 2021, the panel has been engaged in
the following activities:
· The
Chairperson attended the Tāmaki tauawhi kaumātua: Age-friendly
Auckland steering group meeting on 18 June.
· Participated
in the cross-panel working groups on Elections, and Thriving Communities.
|
Ngā tūtohunga / Recommendation/s
That the Seniors Advisory
Panel:
a) note
the panel members’ updates.
b) note
the liaison councillor’s update.
|
Ngā
tāpirihanga / Attachments
There are no attachments for this report.
Ngā kaihaina / Signatories
|
Author
|
Michelle Judge - Kaitohutohu Mana Whakahaere /
Governance Advisor
|
|
Authoriser
|
John Nash - Lead Officer
|
