I hereby give notice that an ordinary meeting of the Waiheke Transport Forum will be held on:

 

Date:

Time:

Venue:

 

Wednesday, 6 October 2021

5.00pm

Via Skype-for-Business

 

Waiheke Transport Forum

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Bianca Ranson

 

Deputy Chairperson

Grant Crawford

 

Members

Chris Howard

 

 

Tony King-Turner

 

 

Richard La Ville

 

 

Raymond Matthews

 

 

Don McKenzie

 

 

Norm Robins

 

 

Robin Tucker

 

 

Bob Upchurch

 

 

(Quorum 5 members)

 

 

 

Dileeka Senewiratne

Democracy Advisor

 

30 September 2021

 

Contact Telephone: 09 980 5328

Email: Dileeka.Senewiratne@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


Waiheke Transport Forum

06 October 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Auckland Transport Report - September 2021                                                           7

12        Waiheke 10 Year Transport Plan - Update of project lists                                      13

13        Informal discussion items                                                                                          25

14        Consideration of Extraordinary Items

 


1          Welcome

 

Kua uru mai a hau kaha, a hau maia, a hau ora, a hau nui,

Ki runga, ki raro, ki roto, ki waho

Rire, rire hau…pai marire

 

Translation (non-literal) - Rama Ormsby

Let the winds bring us inspiration from beyond,

Invigorate us with determination and courage to achieve our aspirations for abundance and sustainability

Bring the calm, bring all things good, bring peace… good peace.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Waiheke Transport Forum:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 4 August 2021, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waiheke Transport Forum. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Waiheke Transport Forum

06 October 2021

 

 

Auckland Transport Report - September 2021

File No.: CP2021/14628

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Waiheke Transport Forum with a copy of the Auckland Transport Report - July 2021 provided to the Waiheke Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF), and Community Safety Fund (CSF).

Whakarāpopototanga matua

Executive summary

This report covers:

2.       A general summary of operational projects and activities of interest to the Waiheke Local board.

 

Ngā tūtohunga

Recommendation

That the Waiheke Transport Forum:

a)      receive the Auckland Transport September 2021 update report

 

 

Horopaki

Context

3.       Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. We report monthly to local boards, as set out in our Local Board Engagement Plan. This reporting commitment acknowledges the important engagement role local boards play within the governance of Auckland on behalf of their local communities. 

4.       This report updates the Waiheke Local Board on Auckland Transport (“AT”) projects and operations in the local board area.

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Transport Capital Fund (LBTCF)

5.       The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme.

6.       The current amount of funding proposed in the Regional Land Transport Plan is $400,000 per annum.

7.       The unspent budget of $71,493.50 from 2020/2021 can be carried forward for the board to allocate as they see fit providing a total fund available for 2021/2022 of $471,493.50. Auckland Transport will work with the local board to discuss and advise on the best use of the budget.

Community Safety Fund (CSF)

8.       The CSF is a capital budget established by Auckland Transport for use by local boards to fund local road safety initiatives. The purpose of this fund is to allow elected members to address long-standing local road safety issues that are not regional priorities and are therefore not being addressed by the Auckland Transport programme.

9.       The CSF is funded from Auckland Transport’s safety budget, and funding for the design and construction for the Causeway project has been confirmed for 2021/2022.

Update on Auckland Transport operations:

10.     The table below has a general summary of projects and activities of interest to the local board with their status. Please note that:

·    All timings are indicative and are subject to change.

·    Due to the Alert Level 4 lockdown period in place since 18 August, this report is reduced in content to include only operational items where there has been any activity or change since the 25 August local board business meeting.

·    The Waiheke Operations Manager will update the local board in the event of any amendments or changes to the summaries provided for below.

Activity

Update

EV chargers

Approved - parking resolution for the installation of EV charging facilities at 107 Donald Bruce Rd., Surfdale (Kennedy Point upper carpark).

AT Property are currently formalising the lease arrangement for this site with Vector Ltd.

 

AT is waiting on legal advice regarding other on-street applications at 26 Anzac Rd, Orapiu, and 1 Third Ave, Onetangi.

 

Wharves

Matiatia Wharf (main)

Monitoring and interim maintenance – weekly maintenance checks and engineer assessment every four weeks throughout all alert levels.

 

Replacement infrastructure is being manufactured off site during lockdown.

Pontoon fabrication being undertaken in Whangarei.

Gangway fabrication to commence shortly in West Auckland once materials arrive.

 

Phase one - to replace the old gangways, pontoon and hydraulic lifting system at the southern (main) berth.

Works are provisionally planned to commence in November 2021 with completion in early 2022.

Timing is dependent on availability of materials. Final construction dates to be confirmed.

Phase two – to replace the northern berth.

Expected to take place within 12-18 months.

Options for use of the Old Wharf are also being prepared for the period when the main berth is out of commission during construction.

These include the operational requirements, HOP machine location, shelter options, pedestrian flow, terminal businesses and overall user experience.

Road Maintenance

Alert Level 4 permitted activities

The following activities are considered to be essential road maintenance activities during the Level 4 lock down period:

1.   Responding to incidents and emergencies such as road crashes, fallen tree branches, spillages, slips, flooding etc including the provision of temporary traffic management as required.

2.   Repair of critical pavement defects such as potholes, shoving, edge break which pose a safety risk.

3.   Removal of detritus from the road carriageway where it poses a safety risk.

4.   Repair and replacement of regulatory signs (such as Stop and Give Way signs) and permanent warning signage.

5.   Maintenance of road delineation such as line markings, intersection markings, edge marker posts where an immediate safety risk exists (approved on a case by case basis).

6.   Channel and intersection sweeping to remove detritus that poses an immediate safety risk or may block critical catch pit grates.

7.   Culvert and surface water channel maintenance to address situations where the holding of water becomes a threat to safety, property or the environment.

8.   Clearing of critical catch pit grates where flooding poses a risk to the public and/or property.

9.   Repair of damage to barriers, rails etc, where the damage poses a risk to safety.

10. Vegetation management required to maintain sight lines.

11. Routine maintenance of unsealed roads including grading, re-metalling, watering, etc.

12. Monitoring and care of partially completed works which have been made safe until the work can recommence.

13. Maintenance of existing temporary traffic management including site inspections in accordance with CoPTTM requirements.

14. Monitoring and inspecting the network to identify and make safe any defects identified that compromise the safety of the network.

15. Provision of temporary traffic management for Covid-19 border check points.

·      Such other activities identified as necessary to maintain the safety and/or resilience of the network.

Metro Ferry Services

Ferry Services

Patronage in the first half of the month continued to bounce back, but the revision to an Alert Level 4 status from Wednesday 18 August had a significant impact on patronage for the remainder of the month. Average patronage a day has been approximately 250 a day during Alert Level 4 on passenger services, daily vehicular ferry patronage under AL4 is not currently available.

 

It should be noted that Auckland was operating under an Alert Level 3 from 12 August to 30 August 2020, and Alert Level 2 on 31 August 2020.

Update on Auckland Transport operations:

11.     This list is initially an update on the projects outlined in the “Waiheke 10 Year Transport Plan: Project Lists draft for consultation June 2019”.

12.     Due to the Alert Level 4 lockdown period in place since 18 August, this report is reduced in content to include only those projects where there has been any activity or change since the 25 August local board business meeting.

13.     The Waiheke Operations Manager will update the local board in the event of any amendments or changes to the summaries provided for below.

 

Activity

Summary

Update

Te Huruhi School

New pedestrian crossing outside Te Huruhi School, Donald Bruce Rd.

The proposal is for a new pedestrian crossing to be constructed outside the school.

Following meetings with the local school revised consultation undertaken with various AT internal stakeholders.

The feedback is currently being consolidated for summary, and the revised scheme plan will be submitted to the Board for their information and feedback.

Community Safety Fund

Project

Approved funding

Update

The Causeway – from Shelley Beach Rd to the Boating Club

Community Safety Fund (CSF)

A resource consent is required for

(a) tree/vegetation pruning/removal,

(b) Working within the marine coastal area. 

Depending on the outcome from the resource consent phase construction could begin in the new year.

Response to resolutions 

Outstanding AT responses to local board requests or queries

14.     WHK/2020/10. Provide clarity around Auckland Transport’s position on managing apparent anti-completive practices at Matiatia (and Downtown) ferry terminals, and surrounds.

Report due to Local Board in September 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15.     Auckland Transport engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

16.     Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17.     The impact of the information in this report is confined to Auckland Transport and does not impact on other parts of the Council group. Any engagement with other parts of the Council group will be carried out on an individual project basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.     The proposed decision of receiving the report has no local, sub-regional or regional impacts.

Tauākī whakaaweawe Māori

Māori impact statement

19.     The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea

Financial implications

20.     There are no financial implications of receiving this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21.     The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for all their projects.

Ngā koringa ā-muri

Next steps

22.     Auckland Transport will provide another update report to the local board at a future business meeting.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Author

Richard La Ville – Operations Manager – Waiheke and Gulf Islands Airfields – Auckland Transport

Authorisers

John Strawbridge – Group Manager Parking Services and Compliance – Auckland Transport

Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards

 


Waiheke Transport Forum

06 October 2021

 

 

Waiheke 10 Year Transport Plan - Update of project lists

File No.: CP2021/14659

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek Waiheke Transport Forum endorsement of the updated Waiheke 10 Year Transport Plan project lists.

Whakarāpopototanga matua

Executive summary

2.       The Waiheke 10 Year Transport Plan articulates a jointly agreed future transport aspiration for the island between the Waiheke Local Board and Auckland Transport (AT).

3.       The plan was publicly consulted on in 2019 and approved by the Local Board and AT Board in 2020.

4.       AT and the Local Board, with the involvement of the Waiheke Transport Forum, have been progressing the first annual update of the plan.

5.       Changes from this update include addition of suggestions from the community into some existing project scopes, merging of some of the existing projects, inclusion of some of the suggested projects as a separate supplementary list and removal of delivered projects.

6.       The updated Plan will represent the latest needs of Waiheke and remains consistent with the views of the community.

7.       Following approval of the project lists, a final draft of the updated plan will be provided to the Local Board for approval, and then submission to AT’s Board for approval and public release.

 

Ngā tūtohunga

Recommendation

That the Waiheke Transport Forum:

a)      endorse the update to the Waiheke 10 Year Transport Plan project lists, for incorporation into an updated document (to be brought to the Waiheke Local Board) and then submitted to the Auckland Transport Board for approval and public release

 

Horopaki

Context

8.       In 2019 AT and the Waiheke Local Board signed a Memorandum of Understanding (MoU), intended to deliver a more cohesive and integrated relationship and approach to delivery of transport needs for the island.

9.       A key action from this MoU was the development of the Waiheke 10 Year Transport Plan.

10.     This plan articulates over 100 prioritised projects which, when delivered, will deliver a transport system that will meet the needs of locals and visitors and contribute to strategic goals.

11.     In order to keep the plan a ‘living’ and up-to-date document, AT and the Local Board have been working together, with the aid of the Waiheke Transport Forum, to prepare the first annual update to the plan. 

Tātaritanga me ngā tohutohu

Analysis and advice

12.     There were several steps involved in developing this update of the plan:

·        Reviewing the projects to identify a) completed projects, b) project modifications/merges and c) assessing any suggested projects that can be incorporated as scope amendments

·        Assessing the suggested projects to determine what their role will be in the plan

·        Updating the document, including identifying all activities completed and/or committed for the next 12 months.

13.     Each of these steps have been completed through discussion and review by the Waiheke Transport Forum and participation of the Local Board. 

14.     The key outcomes of the review were:

·        Endorsement of the existing prioritisation results as the continued indication of project importance for delivery and priority for spending of the allocated Regional Land Transport Plan budget allocation

·        Identification of a number of suggested projects which can be incorporated into projects in the main project list (with a caveat that they will remain options scope additions subject to budget)

·        Determination that the suggested projects will be included in a future public consultation

·        Identification of some projects which have been completed or are now committed through other funding programmes

·        Identification of some projects which can be merged due to their nature and geographic proximity (with the higher score of the merged projects becoming the overall score.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15.     Delivery of the plan will contribute to Waiheke having a more climate resilient and adapted transport system, as well as one that reduces carbon emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16.     Officers from Auckland Transport have assisted in the development of this plan and support it. endorsement and approval from the AT Executive Leadership Team and AT Board will be sought once the Waiheke Local Board approves the plan.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.     The Local Board has expressed strong support for this plan over the past two and a half years, and it has been co-designed by them and AT with significant community input.

18.     The Waiheke Transport Forum, a sub-committee of the board, reviewed and commented on the list of projects which arose from public consultation at a workshop on 15 September 2021. The comments will assist the board in selecting projects which will go forward to the updated 10 Year Transport Plan.

 

Tauākī whakaaweawe Māori

Māori impact statement

19.     Iwi with Waiheke connections and local māori have contributed to the plan, guiding the final prioritisation criteria, adopted ‘business as usual’ processes and supported the proposed projects. 

Ngā ritenga ā-pūtea

Financial implications

20.     Initial estimates of the delivery costs for the full plan are around $80 million. Approving this plan does not have any direct financial implications. The new Regional Land Transport Plan allocates $10 million to the delivery of projects in the plan. Additionally, projects will be able to be delivered through leveraging other programmes in AT, Council and others

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21.     There are no identified major risks associated with this paper.

Ngā koringa ā-muri

Next steps

22.     Once approved by the Local Board, the draft plan will be taken to AT for endorsement by the Executive Leadership Team and approval by the AT Board. Following this approval, the updated plan will be released, with associated public comms.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment 1 - New Prioritised List

17

b

Attachment 2 - Supplemental Projects

21

c

Attachment 3 - Completed or Committed Projects

23

     

Ngā kaihaina

Signatories

Author

Andrew McGill - Head of Integrated Network Planning - Planning and Investment - Auckland Transport

Authoriser

Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards

 



Waiheke Transport Forum

06 October 2021

 

 

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Waiheke Transport Forum

06 October 2021

 

 

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06 October 2021

 

 

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Waiheke Transport Forum

06 October 2021

 

 

Informal discussion items

File No.: CP2021/14629

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this report is to introduce various topics which will be discussed during informal discussion at the Waiheke Transport Forum. 

Whakarāpopototanga matua

Executive summary

2.       The Waiheke Transport Forum (WTF) will be discussing the following member and staff identified items during informal discussions at its business meeting on 6 October 2021:

·         Update on the Waiheke Transport Design Guide (Lisa Mein and Jose Rodriguez). Please see Attachment A

·         Resignation of Chair Bianca Ranson and next steps.

 

3.       Further items may be taken verbally at the meeting at the discretion of the Chair.

4.       Resolutions under this item are limited to requests for further information or recommendations to the Waiheke Local Board.

 

Ngā tūtohunga

Recommendation

That the Waiheke Transport Forum:

a)      note the informal discussion items.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Waiheke Transport Design Guide

27

     

Ngā kaihaina

Signatories

Author

Mark Inglis - Local Board Advisor

Authoriser

Glenn Boyd - Local Area Manager – Aotea/Great Barrier and Waiheke Local Boards

 


Waiheke Transport Forum

06 October 2021

 

 

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