Agenda of Whau Local Board - Wednesday, 27 October 2021

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Whau Local Board:

Member

Organisation

Position

Kay Thomas

· New Lynn Citizens Advice Bureau

· Friends of Arataki

· Western Quilters

· Citizens Advice Bureau
Waitākere Board

Volunteer

Committee member

Member

Chair

Susan Zhu

· Chinese Oral History Foundation

· The Chinese Garden Steering Committee of Auckland

Committee member

Board member

Fasitua Amosa

· Equity NZ

· Massive Theatre Company

· Avondale Business Association

Vice President

Board member

A family member is the Chair

Catherine Farmer

· Avondale-Waterview Historical Society

· Blockhouse Bay Historical Society

· Portage Licensing Trust

· Blockhouse Bay Bowls

· Forest and Bird organisation

· Grey Power

Member

Trustee

Patron

Member

Te’eva Matafai

· Pacific Events and Entertainment Trust

· Miss Samoa NZ

· Malu Measina Samoan Dance Group

· Aspire Events

Co-Founder

Director

Director/Founder

Director

Warren Piper

· New Lynn RSA

· New Lynn Business Association

Associate member

Member

Jessica Rose

· Women in Urbanism-Aotearoa, Auckland Branch

· Forest & Bird

· Big Feels Club

· Frocks on Bikes

· Bike Auckland

· Department of Conservation

Committee member

Member

Patron

Former co-chair

Former committee member

Employee

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council.

External organisation	Leads	Alternate
Aircraft Noise Community Consultative Group	Warren Piper	Catherine Farmer
Avondale Business Association	Kay Thomas	Warren Piper
Blockhouse Bay Business Association	Warren Piper	Fasitua Amosa
New Lynn Business Association	Susan Zhu	Kay Thomas Warren Piper
Rosebank Business Association	Fasitua Amosa	Warren Piper
Whau Coastal Walkway Environmental Trust	Fasitua Amosa	Jessica Rose

4 Confirmation of Minutes

That the Whau Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 22 September 2021, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Whau Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

No.	Title	Page
a ⇩	Whau Ward Councillor's Update	9

Whau Local Board

27 October 2021

Avondale library and community hub: reserve revocation of part of Avondale Central Reserve

File No.: CP2021/15146

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to seek approval to revoke the reserve status of part of Avondale Central Reserve.

Whakarāpopototanga matua

Executive summary

2. The Avondale library and community hub (community hub) comprises the construction of the multi-purpose community facility and improvements to the town square and public realm. The local board approved the finalised concept design for the community hub in June 2021.

3. Auckland Council Community Facilities and Eke Panuku Development Auckland (Eke Panuku) are seeking to progress revocation of an area of Avondale Central Reserve to facilitate the development of the community hub.

4. Avondale Central Reserve is a recreation reserve under the Reserves Act 1977 (Reserves Act).

5. The area of Avondale Central Reserve proposed for revocation and all the land to be occupied by the community hub will be retained in Auckland Council (council) ownership and held under the Local Government Act 2002 (LGA).

6. Holding the land fully under the LGA rather than part LGA/part Reserves Act has the following benefits:

· It will enable the creation of a less complicated title structure for the community hub

· It will simplify and harmonise the statutory arrangement under which the land is held

· It will provide more flexibility in the management and use of the land to better support the modern, multi-functional nature of civic spaces and town squares. This is particularly relevant to commercial activities, as it will not restrict opportunities to hire out the facility at commercial rates or the town square for such activities as night markets, food trucks or coffee carts.

7. Holding the land under the LGA will not offer the land less protection from sale or disposal than if held under the Reserves Act. Council would be required to consult on a proposal to sell land considered to be a park for the purposes of section 138 of the LGA.

8. Local Boards have the delegated authority to propose to the Minister of Conservation that the status of a council-owned reserve be revoked where the reason for the request is because the local board wishes to manage the land under the LGA.

9. Council and Eke Panuku are seeking the approval of the Whau Local Board to progress the submission of a request to the Minister of Conversation to revoke the reserve status of the respective area of the reserve.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) approve the submission of a request to the Minister of Conversation to revoke the reserve status of an area of approximately 1800m2 of the recreation reserve at 1951-1955 Great North Road, Avondale (Avondale Central Reserve) under section 24(1) of the Reserves Act 1977.

b) note that the revocation of the reserve status of the respective area of Avondale Central Reserve is to enable the development of the new Avondale library and community facility and town square/public realm improvements.

c) note that the respective area of land will continue to be held in Auckland Council ownership under the Local Government Act 2002.

Horopaki

Context

A new community hub for Avondale

10. The current Avondale community centre has significant condition issues that has led to reduced use and functionality, and the adjoining library is likely to require future expansion to accommodate growth.

11. In August 2016 the Council Central West Community Needs Assessment and Facilities Investigation report was presented to the Whau Local Board confirming declining service provision and identifying demand for a quality multi-purpose space for a range of community, leisure, and arts activities.

12. A new Avondale Library and Community Centre was identified as a priority in the Whau Local Board Plan 2017 under Outcome 1: Well-planned towns, facilities, and housing.

13. In September 2017 the Whau Community Facilities Indicative Business Case recommended a new integrated library and community centre be built in the heart of Avondale Town Centre. Funding of $21million was secured in the council Long-term Plan to develop a new multi-purpose facility in such a location.

14. Avondale town centre was one of the locations identified by council in 2015 for strategic urban renewal. Eke Panuku is tasked with undertaking the urban renewal of these locations.

15. A key strategic aim for the regeneration of Avondale as set out in the Unlock Avondale High Level Project Plan (HLPP) is the creation of a vibrant civic heart encompassing a centrally located multi-purpose community facility and improvements to the town square and existing public realm. The Whau Local Board endorsed the HLPP in October 2017.

16. In 2018 council, Auckland Transport and Eke Panuku undertook a process to identify a preferred location for a new facility. The preferred location encompasses a site comprising:

· part of Avondale Central Reserve

· Avondale Town Square

· 1971-1973, 1975, 1977 and 1979-1987 Great North Road.

17. The expected benefits of the new central facility include improved service, enhanced community wellbeing, improved social connectedness. A central facility and improved town square, and associated public realm will become the civic heart of Avondale, activating, re-energising, and strengthening the main street and surrounding town centre.

18. The Whau Local Board approved the preferred location in December 2018.

Multi-purpose community facility and town square/public realm improvements

19. Council commenced engagement in 2019 to determine the community’s requirements and aspirations for the new community hub. Initial consultation with the community was conducted in two phases, with the second phase building on and refining the findings of the initial consultation to inform a design brief for the community hub. The design brief vision and key provisions were approved by the Whau Local Board on 28 August 2019.

20. This was followed by a subsequent concept design phase, including engagement with the local board. Public consultation was held between 21 April and 20 May 2021 with feedback received on the proposed concept plans. The local board approved the finalised concept design for the community hub on 23 June 2021.

21. The current/approved design for the community hub comprises:

· a building integrating library and community spaces and services, with multiple spaces flexibly designed to accommodate and deliver a range of activities

· an enlarged and refurbished town square fronting Great North Road, an outdoor space fronting Avondale Central Reserve, and a new laneway connecting Great North Road and the Reserve.

Tātaritanga me ngā tohutohu

Analysis and advice

Properties affected by the community hub

22. All of the site to be developed for the community hub is owned by council. The properties to be impacted comprise:

· Avondale Town Square, 1959-1969 Great North Road (highlighted in orange). The property is held under the LGA across three Certificate of Titles (Titles).

· 1971-1973, 1975, 1977 and 1979-1987 Great North Road (highlighted in blue). These are former privately owned properties acquired under the Public Works Act 1981 for the community hub and urban renewal of Avondale. The properties are held under the LGA across five Titles.

· Part of Avondale Central Reserve. The Reserve is highlighted in green with the affected area highlighted in red. The area of the Reserve to be impacted is owned by council in fee simple under Title NA18D/212. The Title comprises three lots, of which Lot 4 Deposit Plan 49295 and part of Lot 17 Deposit Plan 46194 will be affected. Both lots were registered in the name of the Avondale Jockey Club (Incorporated) before they were vested as recreation reserve with Council in 1959 and 1961 respectively.

Community hub development & reserve revocation

23. It is proposed to undertake reserve revocation of the affected area of Avondale Central Reserve. Revocation refers to the uplifting of the status as “reserve” from land.

24. The indicative area of the Reserve proposed to be revoked is highlighted in red. A final scheme plan delineating the precise area will be produced on the approval from the Local Board to progress the revocation. It is anticipated that the final plan will be similar or identical to the indicative plan.

25. The remainder of Avondale Central Reserve will continue to be classified as a reserve.

26. The affected area and all the community hub land will continue in Council ownership. All the land will be held under the LGA.

27. The reserve revocation and holding of the land under the LGA is proposed to better enable the development and effective management of the community hub. The reasons for this are discussed below.

Reasons for revocation: amalgamation of land

28. Firstly, it will enable the creation of coherent manageable land Titles for the community hub.

29. In the first instance, the revocation process will set apart the land and create a new Title for the affected area. From this point, the affected area will no longer be held under the Reserves Act but instead be held under the LGA.

30. The new Title will be amalgamated with the site’s eight existing Titles and the two new Titles created: one for the community facility, and one for the town square/public realm.

31. This is preferable for the design and construction of the community hub. Both will be able to proceed unencumbered by restrictions that the Reserves Act places on the land.

32. Further, this is preferable for the purposes of valuation/rating of the community facility and town square/public realm.

Reasons for revocation: harmonising statutory arrangement

33. The second reason relates to harmonising the statutory arrangement under which the land is held.

34. Reserve classification of the land must be consistent with its use. Classification determines the activities that are permitted. A community facility or library building on the Reserve is inconsistent with the lands status as a recreation reserve.

35. If the land is to be maintained as reserve, the area where the building footprint extends into the affected area of the recreation reserve would need to be reclassified to local purpose (community building) reserve. The indicative area of the proposed building and overlap is highlighted in pink.

36. As it is not proposed to vest the land currently occupied by the existing shops and town square as reserve, it could ultimately mean that the community hub was held as recreation and/or local purpose (community facility) reserves, and partly under the LGA.

37. This scenario could result in activities permitted on one part of the site not being permitted on another.

Reasons for revocation: LGA preferable to Reserves Act

38. The nature of activities permitted is tied into the third reason: it is preferable for the land’s management and use that it be held under the LGA rather than Reserves Act.

39. The table below provides high-level comparison on managing and using land when held under the two Acts:

	Reserves Act 1977	Local Government Act 2002
Purpose of land	Land is required to be held and managed for its classified purpose, i.e. recreation reserve or local purpose (community facility) reserve	No requirement for classification
Management	Council is not provided with general powers to manage land: specific power in the Reserves Act or in a Reserves Act bylaw is required	Council has general power of competence to undertake activities for the benefit of Auckland
Management Plan	Required (except in certain circumstances stipulated by the Minister)	No requirement
Permitted activities	Nature of permitted activities depends on reserve classification and management plan	Flexible enough to allow most activities provided for the benefit of Auckland
Disposal/sale	Preceded by statutory revocation process	Council required to consult on proposal to sell land considered to be a park for the purposes of section 138 of the LGA
Third part rights (lease, licence, easement)	Process to grant is quite involved, and can require consent of the Minister	No restrictions on permitted use but requirement to consult if subsequent exclusion or interference with public access to land considered a park
Statutory decision-making powers	Divided between the Minister, the Director-General of Conservation designee, and Council as administering body	Council

40. The Reserves Act contains a comprehensive and restrictive statutory regime regarding the use management of the land.

41. Land held under the LGA can be used in essentially the same way as any other general land, subject to zoning and any policies council may have, and provided it is for the benefit of Auckland. It allows for the undertaking of a range of activities better reflective of the modern, multi-functional nature of civic spaces and town squares.

42. This is particularly relevant to commercial activities. Holding the land under the LGA will not restrict opportunities to hire out the facility at commercial rates or the town square for such activities as night markets, food trucks or coffee carts.

Protection of the land and local board delegation

43. The revocation will change the statutory regime under which the land is held. It will not result in any loss of amenity for the public. The community hub project will provide for an enhanced and increased amount of open space across the site. The amount of open space will increase as a result of the acquisition and incorporation into the project of the properties at 1971-1987 Great North Road.

44. Holding the land under the LGA will not offer the land less protection from sale or disposal than if held under the Reserves Act. Council would be required to consult on a proposal to sell land considered to be a park for the purposes of section 138 of the LGA.

45. The Governing Body has delegated to local boards the authority to propose to the Minister of Conservation that the status of a council-owned reserve should be revoked under section 24(1) of the Reserves Act 1977, where the reason for the request to revoke is because the local board wishes to manage the land under the LGA: [Resolution GB/2017/117].

Tauākī whakaaweawe āhuarangi

Climate impact statement

46. Building and public realm operational emissions are to be minimised through the design of the building. Renewable energy will be utilised to off-set any remaining operational emissions. The community hub project will increase greenhouse gas emissions through construction activity and the use of materials. These embodied emissions will be reduced, but not eliminated through design changes via lifecycle analysis of building form. The selection of materials within the public realm will seek to limit the use of high emissions materials e.g., concrete and, where possible, use of lower carbon alternatives. The project aims to minimise transport emissions through its town centre location and close proximity to active and public transport connections.

47. Climate change is likely to subject Avondale to increased temperatures, increased frequency and severity of drought conditions, and increased flood risks. Additionally, heat vulnerability will likely be exacerbated due to low tree canopy cover levels. This project aims to protect significant trees and to increase the site’s net tree canopy cover. Through these actions, materials choices in the public realm, and water sensitive design strategies, the project aims to reduce the project’s vulnerability to and contribution towards the urban heat island effect and the effects of flooding. The building will utilise passive design principles of daylighting and natural ventilation. Paired with renewable energy generation and reduced potable water consumption, the project aims to further reduce its vulnerability during potential severe climate events.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

48. Community Facilities and Eke Panuku are working in collaboration to deliver the two separate but integrated projects. Community Facilities leads the delivery of the new library and community facility and Eke Panuku leads the delivery of the upgraded town square and public realm. The revocation of the reserve is required to facilitate the delivery of both projects and is being led by Eke Panuku.

49. Both projects will be viewed as one by most stakeholders. There is regular and ongoing communication between the two teams which have separate budgets, project managers and design leads but shared outcomes, milestones, project governance, regulatory processes, and community and stakeholder engagement.

50. Auckland Transport has strategic interest in the project and has participated in the location selection process. Further, the slip lane adjoining Great North Road is currently road reserve, and Community Facilities and Eke Panuku are working with Auckland Transport to achieve redesign of this space.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

51. The Whau Local Board approved the preferred location in December 2018.

52. Engagement with the Whau Local Board was undertaken during the concept design phase and the Local Board approved the concept design for the community hub on 23 June 2021.

53. The proposal to seek revocation of part of Avondale Central Reserve was workshopped with the Whau Local Board on 29 September 2021.

54. Council’s Governing Body delegated to Local Boards the authority to propose to the Minister of Conservation that the status of a council-owned reserve should be revoked under section 24(1) of the Reserves Act, where the reason for the request to revoke is because the Local Board wishes to manage the land under the Local Government Act 2002: Resolution GB/2017/117.

Tauākī whakaaweawe Māori

Māori impact statement

55. The community needs assessment (2016) engaged with both mana whenua (Te Rūnanga o Ngāti Whātua) and residents within the community who identify as Māori. Over 200 people who identified as Māori participated in the community needs assessment.

56. The comments provided by Māori were reflective of the rest of the community feedback and are reflected in the analysis and development of options.

57. Māori would like to see activities that support the health and wellbeing of whānau. The primary activities requested were those that support whānau spending time together.

58. Māori were interested in seeing a stronger connection between communities and education to support more children and young people to reach their potential. For them this means community values, priorities and ways of learning being much more strongly integrated into educational settings, and valuing learning in different settings such as community settings.

59. Following the needs assessment, a mana whenua working group (including representatives from Te Ākitai and Te Kawerau ā Maki) was set up with regular meetings from May 2019. A mana whenua vision for the project was developed and is included in the design brief and informed the concept design. It includes the underlying principle of hononga – connection, relationship and bond. Hononga underpins the project in its entirety, from how we work together, the services and design of the facility through to how the facility is operated when it opens.

60. The mana whenua working group reviewed the concept design prior to public consultation and there continues to be ongoing engagement on how the design of the facility will:

· remember and celebrate the local and wider cultural landscape

· express cultural identity and sense of place

· provide for cultural welcoming processes and protocol.

· The concept design was also presented on 29 March 2021 to the Eke Panuku mana

whenua forum.

61. The concept design was also presented on 29 March 2021 to the Eke Panuku mana whenua forum.

62. There is a shared commitment with mana whenua for ongoing involvement as the project progresses.

63. Engagement with mana whenua is a key and required component of the prescribed statutory Reserves Act revocation process. Engagement specific to the revocation of the affected area will be undertaken subject to approval being received from the Whau Local Board to commence the reserve revocation process.

Ngā ritenga ā-pūtea

Financial implications

64. Funding of $19 million for the Library and Community Centre is approved in the 2018-2028 Long -term Plan (LTP). The Finance and Performance Committee resolved at its November 2017 committee meeting [FIN/2019/168] to sell the current library and community facility site located at 93-99 Rosebank Road subject to it no longer being required by Community Facilities. The proceeds of sale will be ring-fenced and made available to implement this project.

65. Funding of $7 million for a public realm upgrade including a town square and access lane is provided for in the approved Avondale Programme Business Case. The business owner (Auckland Council) has confirmed that budget is available for ongoing consequential costs and is prepared to accept these costs as part of the future operational budget subject to LTP funding.

66. The acquisition of land for the new facility has been completed and funded by Eke Panuku to ensure a smooth transition of services.

67. The ongoing operating costs will be reviewed once the new facility has been completed and transferred from the existing library and community centre to the new facility.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Risk	Mitigation
Revocation action subject to objection/s during public notification phase of statutory revocation process required under the Reserves Act	Detailing robustly the material contribution that revocation will make to the use of the community hub within the context of its activation and wider urban renewal benefits
Revocation action subject to objection/s during public notification phase of statutory revocation process required under the Reserves Act: with objection upheld by Commissioner/Department of Conservation	Activity on Reserves Act land must be consistent with the primary purpose for which is it classified or held. The area of the recreation reserve land to be inhabited by the footprint of the community building would need to be reclassified (likely to local purpose [community building] reserve) to enable its development. The remainder of the land would continue as recreation reserve. Whilst these actions would enable the development of the community building and improved town square/public realm, use of this portion of the civic enhancements will be subject to the restrictions that the Reserves Act imposes.
Avondale Central Reserve is primary recreational open space in town centre and perception that revocation will result in loss of open space	Clarification to the Local Board and community within wider comms that overall, much of the area will continue as open space but under a different statutory regime, i.e. LGA instead of the Reserves Act. Further, there will be an increase in the area of available open space when the community hub is constructed.
Concern or perception that the LGA offers land less protection from sale or disposal than if it was held under Reserves Act	Clarification to the Local Board and community within wider comms that the LGA does not offer land less protection from sale or disposal than if it was held under Reserves Act. Council would be required to consult on a proposal to sell land considered to be a park for the purposes of section 138 of the LGA.

Ngā koringa ā-muri

Next steps

68. Reserve revocation is statutory process which requires council and the Department of Conservation (DOC) to follow statutory requirements under the Reserves Act.

69. Subject to the Local Board approving initiation of the revocation, Eke Panuku will commence the statutory process on behalf of council. The process involves:

· mana whenua engagement

· obtaining a detailed Survey Office (SO) Plan of the area subject to the revocation

· public notification under s24 of the Reserves Act 1977, with any subsequent objection process dependent on the receipt and nature of any objections:

o If no or immaterial objections received, DOC consent and Ministerial approval can be sought for the revocation

o If objections of significant substance or quantity received:

§ Commissioner is appointed to consider objections

§ if objections are upheld by DOC, process stops

§ If objections are not upheld, DOC consent and Ministerial approval can be sought.

70. Reserve revocation can take approximately 9-12 months to complete.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Gary Jackson - Portfolio Specialist

Authorisers

Letitia Edwards - Head of Strategic Asset Optimisation, Eke Panuku Auckland Development

John Carter – Priority Location Director, Eke Panuku Auckland Development

Adam Milina - Local Area Manager

Whau Local Board

27 October 2021

Amendments to the 2021/2024 Customer and Community Services – Community Facilities work programme

File No.: CP2021/15774

Te take mō te pūrongo

Purpose of the report

1. To seek approval for amendments to projects in the 2021/2024 Customer and Community Services – Community Facilities work programme.

Whakarāpopototanga matua

Executive summary

2. The local board adopted its 2021/2024 Customer and Community Services work programme on 23 June 2021 (resolution number WH/2021/51).

3. The work programme includes projects at various stages of delivery. These range from projects with broadly defined scopes and estimated costs, through to projects with detailed design and known costs. As projects progress through investigations, design, and/or consultation and consenting, there is the possibility that variations may be required to the project scope, timing, and budgets, requiring changes to the work programme. In addition, unanticipated events, or new priorities for investment by the local board occur from time to time, which may also require variations to the work programme.

4. Two projects approved in the Whau Local Board 2021/2024 Customer and Community Services work programme were delivered under urgent minor capex, as operational response projects and therefore no longer require funding from the renewals budget. Staff propose to cancel the following projects:

a) Project ID 30465 Archibald Park – refurbish pontoon
2021/2022 Asset Based Services (ABS): Capex Local Renewal $10,000

b) Project ID 30471 Green Bay Community Centre – replace roof
2021/2022 Asset Based Services (ABS): Capex Local Renewal $87,000.

5. As a result, a total of $97,000 Asset Based Services (ABS) Capex Local Renewal is available for reallocation to other projects within financial year 2021/2022.

6. Following a strategic assessment, staff propose to cancel two projects approved in the 2021/ 2024 Customer and Community Services work programme – the details of which are covered in Table 2 below:

a) Project ID 30488 Wingate Park - refurbish gravel carpark
2022/2023 Asset Based Services (ABS): Capex Local Renewal $30,000

b) Project ID 23880 Tahurangi Crum Park - renew fencing at old depot
2021/2022 Asset Based Services (ABS): Capex Local Renewal $53,000.

7. A total of $53,000 Asset Based Services (ABS) Capex Local Renewal is available in financial year 2021/2022 and $30,000 Asset Based Services (ABS) Capex Local Renewal will be available in financial year 2022/2023 for reallocation to other projects.

8. Staff have identified three projects which have costs that require more than the funding allocation approved in the 2021/2022 financial year:

a) Project ID 19129 Whau - renew play spaces 2018/2019+
Additional budget allocation sought:
2021/2022 Asset Based Services (ABS): Capex Local Renewal budget shortfall: $97,000

b) Project ID 28690 Archibald Park – install basketball half courts and seat.
Additional budget allocation sought
2021/2022 Locally Driven Initiative (LDI): Capex budget shortfall $ 30,000

c) Project ID 20458 Tahurangi Crum Park – implement park development plan
Additional budget allocation sought:
2021/2022 Asset Based Services (ABS): Capex Local Renewal budget shortfall
$23,000.

9. Project ID 20458 Tahurangi Crum Park – implement park development plan
is proposed to be rephased into financial year 2022/2023 and then included in the Risk Adjusted Programme (RAP) to enable early delivery.

10. The project details that were approved as part of the 2021 – 2024 Customer and Community Services work programme, and the proposed amendment to these projects are contained in Table 1 and Table 2.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) approve the amendments including budget and timeline change/s to its adopted 2021/2024 Customer and Community Services – Community Facilities work programme, specifically:

i) cancellation of project ID 30465 Archibald Park – refurbish pontoon

ii) cancellation of project ID 30471 Green Bay Community Centre – replace roof

iii) cancellation of project ID 30488 Wingate Park – refurbish gravel carpark

iv) cancellation of project ID 23880 Tahurangi Crum Park – renew fencing at old depot

v) reallocation of the Asset Based Services Capex Local Renewal of $97,000 within financial year 2021/2022 from cancelled project ID 30465 Archibald Park – refurbish pontoon and project ID 30471 Green Bay Community Centre – replace roof to project ID 19129 Whau - renew play spaces FY19+

vi) variation of Asset Based Services: Capex Local Renewal project ID 20458 Tahurangi Crum Park – implement park development plan, an increase of Asset Based Services Capex Local Renewal of $53,000 and a decrease of Locally Driven Initiative Capex by $30,000

vii) reallocation of Locally Driven Initiative Capex of $30,000 within financial year 2021/2022, from project ID 20458 Tahurangi Crum Park – implement park development plan to project ID 28690 Archibald Park – install basketball half courts and seat

viii) reallocation of the Asset Based Services Capex Local Renewal of $53,000 within financial year 2021/2022 from cancelled project ID 23880 Tahurangi Crum Park – renew fencing at old depot to project ID 20458 Tahurangi Crum Park – implement park development plan

ix) rephasing project ID 20458 Tahurangi Crum Park - implement park development plan into financial year 2022/2023, as well as including the project in the Risk Adjusted Programme to enable the detailed design stage to commence in the financial year 2021/2022.

Horopaki

Context

11. Projects to renew multiple assets were approved by the local board as part of their 2021/ 2024 Customer and Community Services work programme (resolution number WH/2021/51).

12. The originally approved funding allocation for the projects which now require amendments is shown in Table 1 below:

Table 1: approved funding allocation for the projects

Resolution Number	Project ID	Activity Name	Activity Description	Budget source	Financial Year	Total Budget Allocation ($)
WH/2021/51	30465	Archibald Park – refurbish pontoon	Refurbish the underside of the pontoon. 2021/2022 – investigation and physical works.	ABS: Capex – Local Renewal	2021/2022	10,000
WH/2021/51	30471	Green Bay Community Centre – replace roof	Replace community centre roof. 2022/2023 – investigation and physical works Risk Adjusted Programme (RAP) project.	ABS: Capex – Local Renewal	2021/2022	87,000
WH/2021/51	30488	Wingate Park – refurbish gravel carpark	Refurbish the gravel carpark. 2022/2023 – investigation and physical works Risk Adjusted Programme (RAP) project.	ABS: Capex - Local Renewal	2022/2023	30,000
WH/2021/51	23880	Tahurangi Crum Park – renew fencing at old depot.	Renew fencing at the old depot as a part of the playground upgrade. 2021/2022 – investigation and physical works	ABS: Capex – Local Renewal	2021/2022	53,000
WH/2021/51	19129	19129 Whau - renew play spaces 2019/2019+.	Renew playgrounds at Cutler Reserve, Eastdale Reserve, La Rosa Garden Reserve and Sister Rene Shadbolt Park. 2018/2019 – 2019/2020 – investigation and design 2019/2020 – 2021/2022 - physical works.	ABS: Capex - Local Renewal	2020/2021 and prior 2021/2022 Total	251,172 196,989 448,161
WH/2021/51	28690	Archibald Park – install basketball half courts and seat	Design and install a basketball half-court with backboard and hoop. Include a seat. 2020/2021 – investigation and design FY2021/2022 - physical works.	LDI – Capex	2020/2021 2021/2022 Total	6,090 110,000 116,090
WH/2021/51	20458	Tahurangi Crum Park - implement park development plan	Develop park at northeastern corner adjacent to Ragley Street. Work includes upgrade of the playground and park furniture at time of renewal and addition of shade provision. 2018/2019 – 2020/2021 – investigation and design (including consultation) 2021/2022 – physical works (includes LDI Capex contribution of $205,000).	ABS: Capex – Local Renewal, LDI – Capex	2020/2021 and prior 2021/2022 Total	67,855 335,000 $402,855

Tātaritanga me ngā tohutohu

Analysis and advice

13. Staff recommend the proposed variations to the current 2021/2024 Customer and Community Services work programme as outlined in Table 2. The local board has sufficient renewal and LDI Capex budget to cover the proposed change. The proposed variations will not impact total funding envelopes for each financial year of the approved work programme.

14. The amount of unallocated budget through cancellation of four projects will offset the budget shortfalls, and thus the required variations are within the local board renewals budget envelope for financial year 2021/2022.

Table 2: How the proposed variation/s will affect 2021/2024 Community Facilities work programme

Project ID	Activity Name	Budget variations FY2021-2023	Details
30471	Green Bay Community Centre – replace roof	Renewal budget Cancellation Approved 2021/2022 budget $87,000 Revised 2021/2022 budget $0 Reallocation of the renewal budget of $87,000 to project ID 19129 Whau - renew play spaces 2018/2019+.	Project approved for delivery in financial year 2021/2022 was completed by facility management using minor urgent capex. Staff propose to cancel this project and to reallocate the approved ABS: Capex - Local Renewal budget of $87,000 for financial year 2021/2022 to project ID 19129 Whau - renew play spaces 2018/2019+.
30465	Archibald Park – refurbish pontoon	Renewal budget Cancellation Approved 2021/2022 budget $10,000 Revised 2021/2022 budget $0 Reallocation of the renewal budget of $10,000 to project ID 19129 Whau - renew play spaces 2018/2019+.	Project approved for delivery in financial year 2021/2022 was completed by sports facility management using minor urgent capex. Staff propose to cancel this project and to reallocate the approved ABS: Capex – Local Renewal budget of $10,000 for financial year 2021/2022 to project ID 19129 Whau - renew play spaces 2019/2019+.
19129	Whau – renew play spaces FY19+	Renewal budget variations: Approved 2021/2022 budget $196,989 Revised F021/2022 budget $293,989 Renewal budget increase of $97,000	The proposed budget increase is for the redesign of the playground layout and the additional safety surfacing at Eastdale Reserve. Investigation, community consultation and design are complete. The current proposed design is within the existing playground footprint and play equipment has been purchased. The Parks, Sports and Recreation Department have completed the draft Eastdale Reserve Service Outcomes Plan (July 2021) which outlines the long-term development proposed for the reserve. It is recommended to reconfigure the playground renewal to align with the proposed future path network, to ensure integration with the planned future park developments in the Eastdale Reserve. Staff propose to redesign the layout of the new playground and to add additional safety surface. This will future proof the play space facility for the proposed development of the reserve and establish design principles aligned with the Eastdale Reserve Outcomes Plan to guide existing and future investment.
30488	Wingate Park – refurbish gravel car park	Renewal budget cancellation Approved 2022/2023 budget $30,000 Revised 2022/2023 budget $0 Unallocated renewal budget of $30,000	Following a strategic assessment of the gravel carpark at Wingate, maintenance carried out by the facility management team using operational budget, is considered sufficient. The gravel carpark is in a reasonable condition and only a patch up of the potholes is required currently. Staff propose to cancel the project and the approved ABS: Capex – Local Renewal budget of $30,000 for financial year 2022/2023 will be available for reallocation to a new project.
23880	Tahurangi Crum Park - renew fencing at old depot	Renewal budget cancellation Approved 2021/2022 budget $ 53,000 Revised 2021/2022 budget $0 Reallocation of the renewal budget of $53,000 to project ID 20458 Tahurangi Crum Park - implement park development plan	Following a strategic assessment of the fencing that separates the old depot site and sections of Crum Park bordering playground, staff propose to cancel the project. At the Whau Local Board workshop on 1 September 2021 various renewal options such as “like for like” replacement of the fence, or growing climbers/planters on the fence, were proposed and discussed. The Whau Local Board indicated the preference to not proceed any further with this project as the costs involved would outweigh the renewal benefit at this stage. It is recommended to reallocate the approved ABS: Capex – Local Renewal budget of $53,000 for financial year 2021/2022 to project ID 20458 Tahurangi Crum Park - implement park development plan.
20458	Tahurangi Crum Park – implement park development plan	Renewal and LDI -Capex budget variations: Approved 2021/2022 budget $402,855 Revised 2021/2022 budget $425,855 Renewal budget increase of $53,000 LDI – Capex decrease of $30,000 Project rephase into financial year 2022/2023 Addition to the Risk Adjusted Programme	The proposed renewal budget increase of $23,000 is for the construction and equipment costs. Investigation, concept plan, along with Geotech investigation for footings of the play equipment, are completed, pending final local board approval. Considering the project delay by 1.5 years due to Covid-19 pandemic, inflation costs and notably the increase of equipment costs, are anticipated. Furthermore, the LDI-Capex contribution has been identified as sufficient to fund new assets and thus the LDI-Capex budget can be reduced by $30,000. The portion of the renewal budget is recommended to be increased instead. Therefore, staff propose a budget increase of Asset Based Services Capex Local Renewal of $53,000 and a decrease of Locally Driven Initiative Capex by $30,000. Additionally, it has been determined that the project will be rephased into financial year 2022/2023. Approval for inclusion in the Risk Adjusted Programme will enable the completion of physical works in financial year 2021/2022.
28690	Archibald Park - install basketball half-court and seat	LDI-Capex budget variations: Approved 2021/2022 budget $116,090 Revised 2021/2022 budget $146,090 Renewal budget increase of $30,000 LDI – Capex	The proposed renewal budget increase of $30,000 is for comprehensive investigation, design and construction. A concept design for a half-court basketball court and its associated location have been approved by the local board. Preliminary investigations have been undertaken to understand the requirements for installing a basketball half-court from the closed landfill team. The fee proposal received to undertake the design requirements is considerably higher than expected due to the extra investigations required such as Geotech, gas venting design, specific foundation design, settlement analysis and site management design. The previous high level cost estimate for the construction of the half-court was based on a green field site. No consideration was given to the high-risk site of a closed landfill. Construction costs are likely to be higher than a standard court due to the specific foundations required on a closed landfill. Therefore, staff propose a budget increase of Locally Driven Initiative Capex by $30,000.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15. It is anticipated that there will be an increase in carbon emission from construction, including contractor emissions. Staff will seek to minimise carbon and contractor emissions as far as possible when delivering the project. Maximising the upcycling and recycling of existing material, aligned with the waste management hierarchy (prevention, reduction, recycle), will also be prioritised to ensure minimum impact.

16. Staff should consider asset whole-of-life impacts to optimise passive and renewable design options (e.g. sunlight and heat sinks, water retention methods) including solar and/or living roof/walls design options.

17. Mitigation of greenhouse gas emissions will be achieved through sourcing of low-carbon material options (including sourcing materials locally) and the use of products with environmental declarations for embodied carbon reductions.

18. The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are to reduce greenhouse gas emissions to reach net zero emissions by 2050 and to prepare the region for the adverse impacts of climate change.

19. This is an administrative report and the budget variations proposed in the report have no direct effect on climate change. Each project will be considered individually to assess the impacts of climate change and the approach to reduce greenhouse gas emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20. The overall current 2021/2024 Customer and Community Services work programme was developed through a collaborative approach by operational council departments, with each department represented in an integrated team.

21. Where appropriate, subject matter expert advice has been sought from other departments of council relating to specific work programme items. These departments include Parks, Sports and Recreation, as well as Facilities Management and Maintenance.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. Community facilities and open spaces provide important community services to the people of the local board area. They contribute to building strong, healthy and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

23. The proposed changes outlined in Table 2 were discussed with the local board at their workshop on 13 October 2021. The local board provided positive feedback and supported the proposal in principle.

24. The projects are aligned with the following Whau Local Board Plan 2020 outcome and objective:

Table 3: Whau local board Plan 2020 outcome and objective

Outcome

Objective / Initiative

Outcome 3: Quality urban development and community facilities to meet the needs of our growing and changing population

Quality housing options and world-class infrastructure to meet the needs of our growing and changing communities in the Whau.

Our community centres, libraries, parks, sports fields and other facilities are outstanding and have ample capacity to meet future demands, support community groups of various sizes, and recognise diverse communities.

Tauākī whakaaweawe Māori

Māori impact statement

25. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.

26. The Customer and Community Services Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori.

27. Where aspects of the work programme are anticipated to have an impact on activities of importance to Māori, then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

28. The proposed variations are within the local board’s budget envelopes for each year and will not substantially impact the approved projects or the overall work programme.

29. Details of proposed variations are outlined in Table 2.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30. The COVID-19 pandemic could have a further negative impact on the delivery of the work programme if the COVID-19 Alert level changes.

31. If the proposed variations to the work programme are not approved, there is a risk that the projects identified may not be delivered within the 2021/2022 financial year.

32. If assets are not renewed in a timely way, they may deteriorate further and need to be closed or removed. Staff will continue to monitor the condition of the assets and consider action to be taken in the future.

Ngā koringa ā-muri

Next steps

33. Subject to the local board’s decision on the proposal outlined in this report, the local board’s work programme will be amended to reflect the decision and works will commence on the project(s) as per the timing outlined in the approved work programme.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Cynthia Delonge - Work Programme Lead, Community Facilities

Authorisers

Taryn Crewe - General Manager Community Facilities

Adam Milina - Local Area Manager

Whau Local Board

27 October 2021

Whau Local Grants and Multi Board Grants Round One 2021/2022 grant allocation

File No.: CP2021/13993

Te take mō te pūrongo

Purpose of the report

1. To provide the Whau Local Board with information on applications in Whau Local Grants and Multiboard Grants Round One 2021/2022 to enable a decision to fund, part fund or decline each application.

Whakarāpopototanga matua

Executive summary

2. This report presents applications received in Whau Local Grants Round One 2021/2022 (attachment A) and Multiboard Grants Round One 2021/2022 (attachment B).

3. The Whau Local Board adopted the Whau Local Board Community Grants Programme 2021/2022 on 24 March 2021 (attachment C). The document sets application guidelines for contestable grants.

4. The local board has set a total community grants budget of $109,909 for the 2021/2022 financial year (WH/2021/51). The local board allocated $5,920 in Quick Response Round One (WH/2021/83), leaving a total of $103,989 to allocate.

5. Thirty-two applications were received for Local Grants Round One 2021/2022, including sixteen Multiboard applications, requesting a total of $138,633.79.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) agree to fund, part-fund, or decline each application in Whau Local Grants Round One 2021/2022, listed in Table One:

Table One: Whau Local Grants Round One 2021/2022 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2221-213	David Riley	Arts and culture	Towards the distribution of the author's books to primary schools in the Whau	$5,000.00	eligible
LG2221-217	Panacea Arts Charitable Trust trading as Mapura Studios	Arts and culture	Towards the costs to deliver visual art programmes between January and July 2022, including the costs of administrator, coordinator, facilitator, and art materials	$2,275.00	eligible
LG2221-202	Presbyterian Support Services (Northern)	Community	Towards the costs to deliver the "No Excuses Violence Prevention" programme between November 2021 and May 2022	$2,000.00	eligible
LG2221-206	Youthline Auckland Charitable Trust	Community	Towards costs for clinical supervision and volunteer training between November 2021 and March 2022	$5,000.00	eligible
LG2221-207	Art in the Dark	Community	Towards the coordinator and production costs to deliver "HER festival" on 3 April 2022	$4,699.76	eligible
LG2221-208	NZ Korean Youth Community Trust	Community	Towards venue hire for a music camp between 4 and 8 October 2021	$8,000.00	eligible
LG2221-210	Bhartiya Samaj Charitable trust	Community	Towards the children's language and cultural classes, including the tutors' salaries and resources	$3,000.00	eligible
LG2221-214	Wellbeing Charitable Trust	Community	Towards the staff wages between March and November 2022	$8,000.00	eligible
LG2221-220	Communicare CMA (Ak)	Community	Towards the coordinator's wages to run the Blockhouse Bay Friendship Centre between November 2021 and October 2022	$5,460.00	eligible
LG2221-223	She Sharp Charitable Trust	Community	Towards the associated costs to deliver the "She Sharp STEM Day Out West" programme between November 2021 and January 2022	$5,000.00	eligible
LG2221-224	Portage Ceramics Trust	Community	Towards the costs of stationery, printing, catering, event management, exhibition stand hire and design for the photo exhibition project	$7,784.90	eligible
LG2221-216	Church of the Saviour under the umbrella of “The Christian and Missionary Alliance of New Zealand"	Events	Towards the delivery costs of an annual Christmas event at Craigavon Park on 12 December 2021	$4,500.00	eligible
LG2221-201	Ryze Fitness Limited	Sport and recreation	Towards the delivery of "Adaptive Boxing" night, including the costs of venue hire, referees, and St Johns	$8,000.00	eligible
LG2221-209	Ken Maunder Park Community Trust	Sport and recreation	Towards the purchase of defibrillator and first aid training at the Ken Maunder Park facility	$4,840.44	eligible
LG2221-219	Auckland Indian Sports Club	Sport and recreation	Towards turf hire at Avondale College	$5,000.00	eligible
Total				$78,560.10

b) agree to fund, part-fund or decline each application received in the Whau Multiboard Grants Round One 2021/2022, listed in Table Two:

Table Two: Whau Multiboard Grants Round Two 2021/2022 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB2022-120	The Operating Theatre Trust	Arts and culture	Towards gift a seat theatre tickets and transport costs for low decile school and early childhood centre children between October 2021 and May 2022	$4,348.00	Eligible
MB2022-165	Interacting Theatre Trust	Arts and culture	Towards the "Interact Disability Arts Festival 2021" at Corbans Estate in November 2021	$2,500.00	Eligible
MB2022-113	Big Buddy Mentoring Trust	Community	Towards the operational costs, including staff wages, communications rent, transport, and equipment between September 2021 and September 2022	$5,000.00	Eligible
MB2022-117	Rutherford College Community Education	Community	Towards the distribution costs of 2022 West Auckland Adult and Continuing Education booklets	$2,848.86	Eligible
MB2022-119	Pregnancy Help Incorporated	Community	Towards the community programme costs including staff wages. transport costs, printing and office rent from 1 October 2021 to 31 May 2022	$4,000.00	Eligible
MB2022-121	The Student Volunteer Army Foundation	Community	Towards the provision of school kits and "Student Volunteer Army programme” to primary schools between October 2021 and August 2022	$2,000.00	Eligible
MB2022-123	Babystart Charitable Trust	Community	Towards the distribution of babystart boxes, including baby clothing, care items, courier, logistics and storage costs	$3,452.00	Eligible
MB2022-136	Age Concern Auckland Incorporated	Community	Towards the associated costs to deliver the "Empowering Communities" programme across West and Central Auckland between October 2021 and June 2022	$4,000.00	Eligible
MB2022-138	Graeme Dingle Foundation Auckland	Community	Towards the coordinator wages for the Kiwi Can Programme between January and July 2022	$5,000.00	Eligible
MB2022-152	Road Safety Education Trust	Community	Towards the staff wages to deliver the Road Safety programme in Auckland between October 2021 and September 2022	$2,000.00	Eligible
MB2022-157	CNSST Foundation, formerly known as Chinese New Settlers Services Trust	Community	Towards the "Community Connection" programme at New Lynn Community Centre between October 2021 and July 2022	$5,000.00	Eligible
MB2022-167	Matuku Reserve Trust	Environment	Towards the associated costs to deliver an education programme at the Matuku Link Education Centre	$4,000.00
MB2022-105	VisionWest Community Trust	Events	Towards the Christmas event, including the costs of equipment, security, communication and signage from 13 to 17 December 2021	$6,036.40	Eligible
MB2022-101	The Auckland Softball Association Incorporated	Sport and recreation	Contribution towards annual operating expenses for the Auckland Softball Association	$3,000.00	Eligible
Total				$53,185.26

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Whau Local Board adopted the Whau Local Board Community Grants Programme 2021/2022 on 24 March 2021 (attachment C). The document sets application guidelines for contestable grants.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

14. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. Local boards are responsible for the decision-making and allocation of local board community grants. The Whau Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

16. The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

17. A summary of each application received through Whau Local Grants Round One 2021/2022 (attachment A) and Multiboard Grants Round One 2021/2022 (attachment B) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

18. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

19. The allocation of grants to community groups is within the adopted Long-Term Plan 2021-2031 and local board agreements.

20. The local board has set a total community grants budget of $109,909 for the 2021/2022 financial year (WH/2021/51). The local board allocated $5,920 in Quick Response Round One (WH/2021/83), leaving a total of $103,989 to allocate.

21. Thirty-two applications were received for Local Grants Round One 2021/2022, including sixteen Multiboard applications, requesting a total of $138,633.79.

22. Relevant staff from Auckland Council’s Finance department have been fully involved in the development of all local board work programmes including this one and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

24. Following the Whau Local Board allocation of funding for the Local Grants Round One, the grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	2021/2022 Whau Local Grants Round One grant applications	41
b ⇩	2021/2022 Whau Multiboard Round One grant applications	115
c ⇩	2021/2022 Whau Local Board Grants Programme	191

Ngā kaihaina

Signatories

Authors

Erin Shin - Senior Grants Advisor

James Boyd - Grants Advisor

Authorisers

Rhonwen Heath - Head of Rates Valuations & Data Mgmt

Adam Milina - Local Area Manager

Whau Local Board

27 October 2021

Adoption of Whau Urban Ngahere (Forest) Analysis Report

File No.: CP2021/15163

Te take mō te pūrongo

Purpose of the report

1. To seek adoption of the Whau Urban Ngahere (Forest) Analysis Report 2021 as per Attachment A to this report.

Whakarāpopototanga matua

Executive summary

2. The regional Te Rautaki Ngahere ā-Tāone o Tāmaki Makaurau (strategy) responds to changes in ngahere canopy cover and potential climate change impacts.

3. The strategy’s target is to increase tree canopy cover across all local board areas in Tāmaki Makaurau to 30 per cent by 2050.

4. The Whau Local Board provided funding in 2019/2020 to undertake the ‘Knowing’ phase of the Urban Ngahere (Forest) programme. There have been delays to the work programme as a result of the COVID-19 pandemic. An outline of the Ngahere Analysis Report was workshopped with the local board in February 2021.

5. The ‘Knowing’ phase has involved detailed analysis of the urban tree cover using a variety of data sources from the council, Statistics NZ, and other local government sources.

6. Analysis of urban tree cover and comparison with the overall extents from 2013 and 2018 was undertaken, alongside population statistics and current growth projections outlined in the Auckland Plan.

7. The report has established that urban tree coverage in the local board area is approximately 17 per cent of the overall land area in 2018. There is no net overall change compared to the tree cover in 2013 however there has been a one percent net loss of tree canopy cover on privately owned land.

8. A one per cent loss of tree canopy cover is significant and highlights the need to focus efforts. To continue increasing canopy cover on public land in the long term a concerted effort will be required to plant new specimen trees every year.

9. Staff are developing a long-term action plan to direct tree planting to increase canopy cover and the plan will be brought to the local board in quarter two of 2021/2022.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) adopt the Whau Urban Ngahere Analysis Report as per Attachment A to this report.

b) delegate authority to the General Manager, Parks, Sport and Recreation, to make minor changes and amendments to the text and design of the Whau Local Board Urban Ngahere (Forest) Analysis Report that are required before public release.

Horopaki

Context

10. In 2017 staff developed a regional tree strategy to address concerns around tree cover changes resulting from: development pressures, disease threats, climate change, and changes to tree protection rules.

11. The development of the strategy included workshops and consultation with elected members, mana whenua, and internal stakeholders.

12. The work resulted in the regional Te Rautaki Ngahere ā-Tāone o Tāmaki Makaurau / Urban Ngahere (Forest) Strategy, which was adopted by the Environment and Community Committee in February 2018 (ENV/2018/12).

13. Currently the Auckland region has an average tree canopy cover of 18.4 per cent.

14. The strategy sets targets that encourages all local boards to have a minimum tree canopy cover of at least 15 per cent, and on a regional scale the target is set at 30 per cent by 2050, in line with the Auckland Plan.

15. The strategy recommends implementation and analysis of the tree cover at the local level to determine the scale and extent of local tree cover which can help inform decision making on where effort is necessary to respond to changes.

16. Local boards were offered the opportunity to invest in area specific Urban Ngahere programmes of work.

17. The local board Urban Ngahere programme has three phases: ‘Knowing’, ‘Growing’ and ‘Protecting’.

18. The ‘Knowing’ phase involves establishing an accurate current state analysis report with recommendations for future actions.

19. The ‘Growing’ phase involves a number of activities including annual tree plantings to address areas of low tree cover, including the development of a long-term action plan.

20. The ‘Protecting’ phase will be delivered in the future and may involve a range of activities including raising the public awareness of the values and benefits of the urban ngahere, exploring the options for tools to better protect trees on private land, development of information packs on tree care and preservation, increase incentives for landowners to retain and maintain large mature trees, a labelling program of Notable Trees in the local board area.

21. The Whau Local Board provided funding in the 2018/2019 financial year to investigate the ‘Knowing’ phase of the Urban Ngahere (Forest) programme (resolution number WH/2018/72).

22. The Whau Local Board provided additional funding in the 2020/2021 financial year to undertake development of the ngahere analysis report using the 2013 and 2016/2018 LiDAR data sets.

Tātaritanga me ngā tohutohu

Analysis and advice

23. The final Whau Urban Ngahere (Forest) Analysis Report 2021 is provided as attachment A to this report. The report highlights the overall tree canopy coverage at 17 per cent for the local board area.

The report provides a number of key statistics:

· The local board area has an average tree canopy cover of 17 per cent which equates to no net change compared to the 2013 figure of 17 per cent

· 30 per cent of parks and open space has tree canopy cover

· 14 per cent of other public land has tree canopy cover (schools, hospital)

· 12 per cent of local roads have tree canopy cover, which is low

· 58 per cent of urban tree cover exists on private land.

24. Section 7 of the analysis report sets out key focus areas for increasing the tree canopy coverage across the local board area. These are intended to help provide long-term lasting benefits for local communities.

25. Funding for a concerted multi-year programme of tree planting on public land in parks, open space areas and within the road corridor is necessary to help increase overall tree numbers in the local board area. A commitment to fund the programme will enable new tree plantings, which will in the long-term help to increase overall tree canopy coverage.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26. Implementation of the strategy is an example of an integrated approach to help sequester emissions, build resilience longer term and enable adaptation to the impacts of climate change to meet council’s climate goals.

27. The strategy is identified as a key action in Te Tāruke-ā-Tāwhiri - Auckland’s Climate Plan 2020.

28. Increasing stock of trees and vegetation in Tāmaki Makaurau will increase carbon sequestration and contribute towards reducing net greenhouse gas emissions.

29. Increasing trees and vegetation also provides various natural functions that assist with adaptation to the climate change impacts for humans and other species, such as:

· providing a shading and cooling effect to counter rising temperatures

· slowing and reducing stormwater runoff to assist in managing increased rainfall events

· improve air quality by trapping particulates and filtering vehicle pollutants

· providing additional habitat for indigenous species to occupy, enhancing their resilience to climate change impacts.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. Parks, Sport and Recreation (PSR) has collaborated with Community Facilities to help inform where the current maintenance and renewal programme for trees can help to improve the overall health, diversity and extent of the tree canopy cover.

31. PSR will help inform the Community Facilities renewals program to ensure an ongoing programme of tree renewal occurs to replace poor and ailing stock and to replant where dead, dying, or diseased trees are removed.

32. PSR and Community Facilities will collaboratively manage the delivery of the new tree plantings in the 2022-2023 planting seasons.

33. PSR will investigate the opportunities for a wider collaborative approach across the council family to grow more trees in local communities and schools for local use.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34. The Whau Local Board Plan 2020 strongly supports the strategy:

· Outcome Five: Our natural environment is protected and enhanced

Objective	Key initiatives
More trees and native plants are planted in the Whau, alongside strengthened advocacy to protect existing significant trees	Continue to support the Urban Ngahere Strategy and consider other initiatives to increase our tree canopy
	Support and encourage landowners to provide permanent tree protection for significant trees on their properties
	Support education and advocacy around the importance of tree cover both locally and regionally
	Work with ethnically diverse and migrant communities to promote the benefits of planting trees, nurturing native flora and fauna, and carrying our pest control
	Support the Waitākere Ranges Local Board in its work to prevent the spread of kauri dieback disease
	Investigate ways to identify and celebrate our significant trees and tell their stories
	Advocate to the Governing Body and central government to strengthen tree protection and prevent further loss of canopy cover.

35. The Local Board Plan also outlines in Outcome three Quality Urban Development - there is a key initiative to “Deliver the Open Space Network Plan to increase tree cover in parks and spaces.” New tree plantings will benefit the Whau Local Board community by providing increased opportunities for access to nature and providing shade in the local park network.

36. The local board has provided direction and confirmed support for the format and content of the draft canopy analysis report at a workshop in April 2021. Completing the analysis report will direct the work programme to complete the ‘Knowing’ phase.

Tauākī whakaaweawe Māori

Māori impact statement

37. The urban ngahere is important to mana whenua and the use of native trees will take place as the first choice in alignment with the strategy.

38. Mana whenua will be engaged to support tree planting preparation and provide a cultural narrative in the choice of species for the local areas.

39. Incorporating mana whenua principles in the design of new areas along with planting native vegetation will better enable the restoration of the mauri of the urban ngahere. Improving urban ngahere cover will help to align with the holistic nature of hauora (Māori well-being), with improvements in taha wairua (spiritual health), taha hinengaro (mental health), and taha tinana (physical health).

Ngā ritenga ā-pūtea

Financial implications

40. In 2018/2019, the local board allocated $5,000 of Locally Driven Initiative Operational (LDI) funding through the local board work programme for the ‘Knowing’ phase (resolution number WH/2018/72). This was supplemented in 2020/2021 with an LDI funding allocated of $10,000 (resolution number WH/2020/94).

41. Due to COVID-19 and resulting delays to the ‘Knowing’ phase, $5,000 was carried forward to 2021/2022 to complete the analysis report and begin the ‘Growing’ phase.

42. The local board allocated $12,500 of LDI opex funding in 2021/2022 (resolution number WH/2021/51) for development of an Action Plan to provide a direction on future new tree planting efforts, as well as planting action. Work is currently in progress on the development of the plan and a draft will be workshopped with the board in quarter two of 2021/2022.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43. If the local board does not adopt the report and support further ngahere planning no specific new tree planting program will take place in neighbourhood parks and along the road berms on suburban streets.

44. Current renewal planting will be the only mechanism for improving current tree asset numbers and the overall canopy cover will remain low.

45. The analysis report highlights a need for additional efforts to significantly increase tree canopy cover to help provide increased shade and the additional social and health benefits that come with more tree cover.

46. The planting of new trees is increasingly being recognised as a local solution to help with climate related changes that are taking place.

Ngā koringa ā-muri

Next steps

47. PSR and Community Facilities will work collaboratively to develop the long-term Ngahere Action Plan for the planting programme. This will be workshopped with the local board in quarter two of 2021/2022 to inform the prioritisation process and establish minimum targets for improvement.

48. The long-term Ngahere Action Plan for the planting programme will be developed with the local board’s input prior to its adoption in quarter three of 2021/2022.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Whau Urban Ngahere (Forest) Analysis Report	201

Ngā kaihaina

Signatories

Author

Howell Davies - Senior Advisor - Urban Forest

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Adam Milina - Local Area Manager

Whau Local Board

27 October 2021

New lease to Avondale Community Action, 33-37 Eastdale Road, Avondale

File No.: CP2021/15648

Te take mō te pūrongo

Purpose of the report

1. To seek approval to grant a new community lease to Avondale Community Action for the council-owned building located on Eastdale Reserve, 33-37 Eastdale Road, Avondale.

Whakarāpopototanga matua

Executive summary

2. Avondale Community Action holds a community lease entered into with Auckland Council for a term of one year commencing 1 October 2019. The lease contains a one-year right of renewal that reaches final expiry on 30 September 2021.

3. The group has applied for a new community lease for the council-owned clubrooms and two garage spaces located on Eastdale Reserve, 33-37 Eastdale Road, Avondale. The proposed lease is part of the approved 2021/2022 work programme. After assessing the groups application, staff are satisfied that the group meets the requirements for a new community lease and enable activities that engage the local community.

4. If an incumbent group in a council-owned building is needed in the area and the group is performing well, the Whau Local Board has the authority to grant a new lease to the group without undergoing an expression of interest process.

5. The Whau Local Board has indicated support in principle for a new community lease to the group, without the need for an expression of interest process.

6. Eastdale Reserve is held in fee simple by Auckland Council under the Local Government Act 2002. The council is required to engage with iwi and publicly notify its intention to grant a lease. Both processes have been undertaken.

7. A parks service outcomes plan is currently in development. It is recommended that the lease includes a six-month early termination clause if council requires the land back to implement the plan. The group has been advised and confirms it wishes to continue leasing the facilities on the reserve.

8. This report recommends the granting of a new community lease to Avondale Community Action for a term of five years commencing 1 October 2021 with one five-year right of renewal. This is the recommended term in the Auckland Council Community Occupancy Guidelines July 2012.

9. If the local board decides to grant the lease, staff will work with the lessee to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) grant a new community lease to Avondale Community Action for the council owned clubrooms and garage space being 82m² (more or less) on land legally described as Lot 1 on Deposited Plan 33238 and contained in NA906/63 of Eastdale Reserve on part of Eastdale Reserve, 33-37 Eastdale Road, Avondale (Attachment A to the agenda report) subject to the following terms and conditions:

i) term: five years commencing 1 October 2021 with one five-year right of renewal

ii) rent: $1.00 plus GST per annum if requested

iii) maintenance fee: $500 plus GST per annum

iv) approve the Avondale Community Action Community Outcomes Plan (Attachment B to the agenda report), that will be attached to the lease document

v) six-month notice of early termination of the lease if Auckland Council requires the lease area for the purposes of redeveloping Eastdale Reserve.

vi) all other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines July 2012.

Horopaki

Context

10. This report considers a new community lease to Avondale Community Action located at Eastdale Reserve, 33-37 Eastdale Road, Avondale

11. The Whau Local Board is the allocated authority relating to local, sport and community facilities, including community leasing matters.

Tātaritanga me ngā tohutohu

Analysis and advice

The Facility

12. Located on Eastdale Reserve, between the council owned residential property and the changing room and toilet block, is the council owned former groundsman shed comprising six garages and a two-storey office space with 80m² of floor area that has been converted into clubrooms.

13. The clubrooms consist of a kitchen, bathroom facilities and meeting space. There is no lift access to the second floor. The two garage spaces available are the ones closest to the clubrooms and measure approximately 42m². There is no internal access between the garages and clubrooms. Auckland Council will retain the other four garage spaces for use by a full facility maintenance contractor.

The Land

14. The clubrooms and garage spaces are located on Lot 1 on Deposited Plan 33238 and contained in NA906/63 of Eastdale Reserve (refer to Attachment A Site plan for Avondale Community Action, Eastdale Reserve, 33-37 Eastdale Road, Avondale). Lot 1 being 3.1912 hectares (more or less) is held in fee simple by Auckland Council under the Local Government Act 2002.

15. Prior to the granting of a lease under the Local Government Act 2002 that exceeds six months, Auckland Council is required to engage with local iwi and publicly notify its intention to grant a lease. There is no cost to the local board for these two processes.

16. Public notification of the intention to lease was published on the Auckland Council website and in the Western Leader newspaper on 20 May 2021. The submission period closed on 21 June 2021. No submissions or objections were received.

17. Iwi engagement is outlined in paragraphs 40-41.

18. A parks service outcomes plan for the future of Eastdale Reserve is currently in development. Consultation with key user groups and local residents will take place in late 2021. It is recommended that the lease includes an early termination clause of six months if council requires the lease area of the reserve back to implement the outcomes plan.

The Lease

19. Avondale Community Action entered into a lease with Auckland Council for a term of one year commencing 1 October 2019. The lease provided for a one-year right of renewal that reaches final expiry on 30 September 2021.

20. At the expiry of a lease for a council owned building it is good practice to review alternatives for the use of the premises. An expression of interest process can be undertaken to gauge interest and best use. However, if the incumbent group is needed in the area and the group is performing well, the Whau Local Board has the authority to grant a new lease to the group without undergoing an expression of interest process.

21. Avondale Community Action has been advised of the six-month early termination clause to be included in the proposed new lease. The group has confirmed that it wishes to continue leasing the council owned clubrooms and two garage spaces.

Avondale Community Action

22. Avondale Community Action is a charitable trust established in 2012 that helps deliver, incubate, and enable locally led projects such as I Love Avondale.

23. I Love Avondale is a community development project that aims to ‘show and grow the good in our hood’ and does this in a variety of ways, including facilitating Eastdale Hub as a space for recreation and youth activities.

24. The group’s vision is Avondale, a thriving, connected, vibrant and diverse community that local feel proud to be a part of. The group’s mission is to connect, enable, energise, and champion collaborative community-led development in Avondale.

25. The group are passionate about:

a) enhancing public spaces through urban activations

b) improving the town centre in terms of design, connectivity, and accessibility

c) engaging with elected representatives and council staff by asking brave questions and advocating for things that are important to Avondale locals

d) supporting projects and outreach that disrupt social deprivation and isolation, and ignite community pride, positivity, and connection.

26. Over the past 18 months the group has delivered and enabled the following activities, despite a number of lockdowns, due to COVID-19:

a) Young Starts active play programme for primary kids led by a local parent

b) No-G-Ta fitness boot camps for all ages

c) Avondale Wolves Senior A’s rugby league team for team building and training nights

d) Polynesian Entertainers Ltd Siva Afi workshops for youth

e) Bike Avondale bike hub and repairs for all ages

f) Bahá’í Junior Youth Spiritual Empowerment Programme for primary to college kids

g) Hungerball all-on-all soccer for primary to college kids

h) TYLA (Turn Your Life Around) Youth Development Trust after school mentoring for college kids

i) funding to renovate the garage spaces by adding walls, ceiling to the timber framing, expanding the storage bay, plastering, painting, and commissioning a street artist to paint a mural inside

j) monthly sponsorship of $500 from a West Auckland business to cover general running costs

k) funding to resource the facility with sport and recreation equipment.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan sets out two core goals:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050, and

· to prepare the region for the adverse impacts of climate change.

28. This is an administrative report and the decision from the local board does not have any direct impact on greenhouse gas emissions. The proposal continues an existing activity and does not introduce new sources of emissions.

29. Climate change is unlikely to impact the facilities on Eastdale Reserve as they do not sit within a flood plain or coastal inundation area.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30. Staff from Parks Sports and Recreation, Area Operations Community Facilities and Connected Communities have been consulted and support the proposed new community lease.

31. The proposed lease may be impacted by the implementation of parks service outcome plan (ref para 18). Community Facilities will communicate with Parks Sport and Recreation to ensure a joint up approach to future outcomes. The views of other council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. Council staff sought the views of the local board at a workshop on 9 June 2021. The local board indicated support in principle for a new lease to the group without the need for an expression of interest process.

33. The activities of the group align with the Whau Local Board Plan 2020 outcomes of:

· Strong, resilient and inclusive communities where local identity, diversity and creativity are nurtured

· Māori aspirations are advanced and prioritised, and Māori history and identity are valued and reflected in our community spaces

· Thriving town centres a strong local economy and neighbourhoods that are supportive and connected.

34. A community outcomes plan aligned to the Whau Local Board Plan 2020 has been negotiated with the group and is attached for approval (Attachment B to the agenda report).

35. The proposed new lease was listed on the Community Facilities: Community Leases Work Programme 2021/2022 and approved by the Whau Local Board on 23 June 2021 under resolution WH/2021/51.

Tauākī whakaaweawe Māori

Māori impact statement

36. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori.

37. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, Whiria Te Muka Tangata Māori Outcomes Performance Measurement Framework, and the Whau Local Board Plan 2020.

38. Delivering on Auckland Council’s commitment to Māori at a local level is a priority for local boards. The Whau Local Board is focused on building strong and meaningful relationships with local Māori to ensure that Māori needs, and aspirations are understood.

39. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests, and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

40. This proposed lease was presented to Iwi at the North/West Mana Whenua Engagement Forum in July 2021 for feedback.

41. In addition, Hapū and Iwi, who have an interest in the Avondale area were contacted by email. The email contained detailed information on the land and the group’s activities and invited iwi representatives to attend a hui and/or a kaitiaki site visit to comment on any spiritual, cultural, or environmental impacts with respect to the land.

42. No submissions or objections were received regarding the proposal for a new community lease to the group.

43. A community outcomes plan has been developed with the group and includes activities that support the delivery of Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

44. There are no financial implications as the rent and maintenance fee charged under the 2019 lease to the group will continue under the proposed new community lease.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

45. Should the Whau Local Board resolve not to grant a new community lease to Avondale Community Action this decision will materially affect the group’s ability to secure funding which could have a negative impact on it undertaking its core activities and achievement of the local board plan outcomes.

46. Buildings that are left vacant are more susceptible to being vandalised and the cost of repair would be borne by the council.

Ngā koringa ā-muri

Next steps

47. If the local board resolves to grant a new community lease, council staff will work with Avondale Community Action to finalise the new lease documentation in accordance with the resolution above.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site plan for Avondale Community Action, Eastdale Reserve, 33-37 Eastdale Road, Avondale	279
b ⇩	Avondale Community Action Community Outcomes Plan	281

Ngā kaihaina

Signatories

Author

Donna Cooper - Community Lease Advisor

Authorisers

Taryn Crewe - General Manager Community Facilities

Adam Milina - Local Area Manager

Whau Local Board

27 October 2021

New lease to Royal New Zealand Plunket Trust, 582 Blockhouse Bay Road, Blockhouse Bay

File No.: CP2021/15651

Te take mō te pūrongo

Purpose of the report

1. To seek approval to grant a new community lease to Royal New Zealand Plunket Trust for the council-owned building located at Gittos Domain, 582 Blockhouse Bay Road, Blockhouse Bay.

Whakarāpopototanga matua

Executive summary

2. Royal New Zealand Plunket Trust formerly known as Royal New Zealand Plunket Society held a community lease entered into with the legacy Auckland City Council for a term of five years which commenced on 12 July 2006. The lease contained two five-year rights of renewal that reached final expiry on 11 July 2021.

3. Royal New Zealand Plunket Trust has applied for a new community lease for the council owned building located on Gittos Domain, 582 Blockhouse Bay Road, Blockhouse Bay. The proposed lease is part of the approved 2021/2022 work programme. After assessing Plunket’s application, staff are satisfied that Plunket meets the requirements for a new community lease and provides a service to the local community.

4. If an incumbent group in a council owned building is needed in the area and the group is performing well, the Whau Local Board has the authority to grant a new lease to the group without undergoing an expression of interest process.

5. The Whau Local Board has indicated support in principle for a new community lease to the group without the need for an expression of interest process.

6. As the land at 582 Blockhouse Bay Road is held by the Crown through the Department of Conservation as a classified local purpose (community buildings) reserve, the council is required to engage with mana whenua regarding its intention to grant a new community lease. Engagement with mana whenua has been undertaken.

7. This report recommends the granting of a new community lease to Royal New Zealand Plunket Trust for five years commencing 12 July 2021 with one five-year right of renewal. This is the recommended term in the Auckland Council Community Occupancy Guidelines July 2012.

8. If the local board decides to grant the lease, staff will work with the lessee to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) grant a new community lease to Royal New Zealand Plunket Trust for the council-owned building being 280m² (more or less) on land legally described as Lot 1 DP 110548 contained in NA62A/1069 of Gittos Domain, 582 Blockhouse Bay Road, Blockhouse Bay (Attachment A to the agenda report) subject to the following terms and conditions:

i) term: five years commencing 12 July 2021 with one five-year right of renewal.

ii) rent: $1.00 plus GST per annum.

iii) maintenance fee: $250.00 plus GST per annum.

iv) Approve the Royal New Zealand Plunket Trust Community Outcomes Plan (Attachment B to the agenda report) that will be attached to the lease document.

v) all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012.

Horopaki

Context

9. This report considers a new community lease to Royal New Zealand Plunket Trust, Gittos Domain, 582 Blockhouse Bay Road, Blockhouse Bay.

10. The Whau Local Board is the allocated authority relating to local, sport and community facilities, including community leasing matters.

Tātaritanga me ngā tohutohu

Analysis and advice

The land and building

11. Royal New Zealand Plunket Trust (Plunket) occupies the council owned building located on Gittos Reserve, 582 Blockhouse Bay Road, Blockhouse Bay legally described as Lot 1 DP 110548 contained in NA62A/1069 (refer to Attachment A to the agenda report). Lot 1 is held by the Crown through the Department of Conservation as a classified local purpose (community buildings) reserve, subject to the provisions of the Reserves Act 1977, and vested in Auckland Council, in trust, for local reserve purposes.

12. The Council owned building is approximately 65m², single storey brick veneer building with corrugated metal roof on sub-floor construction. An asset assessment of the building was conducted by Auckland Council Community Facilities Department in May 2021. The building is in moderate condition (Condition Grade 3 – CG3) commensurate with its age, location, method of construction and usage.

13. In accordance with the Reserves Act 1977, a lease on a local purpose reserve can be granted after engagement with mana whenua if the activity is specified in the purpose of the classification. There is no requirement for public notification. Engagement with iwi has been undertaken as outlined in paragraphs 37-38.

The lease

14. Royal New Zealand Plunket Society entered into a lease with the former Auckland City Council for a term of five years commencing 12 July 2006. The lease provided for two five-year rights of renewal that reaches final expiry on 11 July 2021.

15. An assignment of the lease took place as follows with the approval of the council:

a) 22 July 2014 to Royal New Zealand Plunket Society Auckland City Area Incorporated

b) 4 September 2017 to Royal New Zealand Plunket Society Incorporated

c) 16 November 2017 to Royal New Zealand Plunket Trust.

Royal New Zealand Plunket Trust (Plunket)

16. The Society for the Health of Women and Children was formerly established in 1907. In 1914 it officially became the Plunket Society in recognition of its patron Lady Victoria Plunket. The society gained royal recognition and the prefix Royal in 1915. The Royal New Zealand Plunket Society was registered as an incorporated society from 1920 until 2018.

17. Royal New Zealand Plunket Trust was incorporated under the Charitable Trust Act 1957 on 12 July 2017. The objects and purpose of Plunket is to:

a) provide every child/tamariki with the opportunity to be healthy and well by delivering coordinated health, community, and social services to families/whānau and children/tamariki

b) build the confidence and knowledge of families/whānau so that children/tamariki are raised in healthy nurturing and supportive environments

c) build connections within communities, and with other service providers to assist families/whānau in accessing Plunket Services so as to assist in improving the health and wellbeing of children/tamariki of those families/whānau.

18. Plunket’s programmes are designed to support families with young children by offering a range of activities including clinical health services, support groups and initiatives, educational courses, and health promotion.

19. The programmes provide practical help, information and support, and where necessary links families to more specialised help within the local community. These programmes also include antenatal classes, free home and clinic visits.

20. The clinics also inform families of other Plunket services provided such as car seats, play groups, toy libraries, parents groups and family centres.

21. Whānau Āwhina Plunket is taking a bicultural approach to the development of services so Plunket can deliver in a way that better meets their needs and helps Māori whānau achieve their aspirations. ‘Te Rautaki Māori – Ngā Pae o te Harakeke, our Māori Strategy’ is guiding Plunket on this journey.

22. Plunket provides support for Māori wahine such as Kaupapa Māori antenatal programme along with support for all tamariki and whanau through free health and development checks, a 24/7 parenting help line, video call lactation consultant service. Parenting through Te Reo CDs, and the translation of an NZQA Education in Schools parenting course module for secondary school is also provided.

23. Plunket is committed to providing universal access to services for all children and families regardless of ethnicity, location, or financial means. Plunket meets the requirements for a community lease under the Community Occupancy Guidelines 2012.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan sets out two core goals:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050, and

· to prepare the region for the adverse impacts of climate change.

25. This is an administrative report and the decision from the local board does not have any direct impact on greenhouse gas emissions. The proposal continues an existing activity and does not introduce new sources of emissions.

26. Climate change is unlikely to impact the facilities at 582 Blockhouse Bay Road as they do not sit within a flood plain or coastal inundation area.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27. Staff from Parks Sports and Recreation, Area Operations Community Facilities and Connected Communities have been consulted and support the proposed new community lease.

28. The proposed lease has no identified impacts on other parts of the council group. The views of other council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29. Council staff sought the views of the local board at a workshop on 9 June 2021. The local board indicated support in principle for a new lease to Plunket without the need for an expression of interest process.

30. The activities of Plunket align with the Whau Local Board Plan 2020 outcomes of:

· Strong, resilient and inclusive communities where local identity, diversity and creativity are nurtured

· Māori aspirations are advanced and prioritised, and Māori history and identity are valued and reflected in our community spaces

· Quality urban development and community facilities to meet the needs of our growing and changing population.

31. A community outcomes plan aligned to the Whau Local Board Plan 2020 has been negotiated with Plunket and is attached for approval (Attachment B to the agenda report).

32. The proposed new lease was listed on the Community Facilities: Community Leases Work Programme 2021/2022 and approved by the Whau Local Board on 23 June 2021 under resolution WH/2021/51.

Tauākī whakaaweawe Māori

Māori impact statement

33. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori.

34. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, Whiria Te Muka Tangata Māori Outcomes Performance Measurement Framework, and the Whau Local Board Plan 2020.

35. Delivering on Auckland Council’s commitment to Māori at a local level is a priority for local boards. Whau Local Board is focused on building strong and meaningful relationships with local Māori to ensure that Māori needs, and aspirations are understood.

36. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests, and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

37. This proposed lease was presented to Iwi at the North/West Mana Whenua Engagement Forum in July 2021 for feedback.

38. In addition, Hapū and Iwi, who have an interest in the Blockhouse Bay area were contacted by email. The email contained detailed information on the land and Plunket’s activities and invited iwi representatives to attend a hui and/or a kaitiaki site visit to comment on any spiritual, cultural, or environmental impacts with respect to the land.

39. No submissions or objections were received regarding the proposal for a new community lease to Plunket.

40. A community outcomes plan has been developed with Plunket and includes activities that support the delivery of Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

41. There are no financial implications as the rent charged under the 2006 lease to Plunket will continue under the proposed new community lease.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

42. Should the Whau Local Local Board resolve not to grant a new community lease to Royal New Zealand Plunket Trust this decision will materially affect Plunket’s ability to undertake its core activities which will have a negative impact on achievement of the local board plan outcomes.

43. Buildings that are left vacant are more susceptible to being vandalized and the cost of repair would be borne by the Council.

Ngā koringa ā-muri

Next steps

44. If the local board resolves to grant a new community lease, council staff will work with the Royal New Zealand Plunket Trust to finalise the new lease documentation in accordance with the resolution above.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site plan for Royal New Zealand Plunket Trust located at 582 Blockhouse Bay Road, Blockhouse Bay	289
b ⇩	Royal New Zealand Plunket Trust Community Outcomes Plan	291

Ngā kaihaina

Signatories

Author

Donna Cooper - Community Lease Advisor

Authorisers

Taryn Crewe - General Manager Community Facilities

Adam Milina - Local Area Manager

Whau Local Board

27 October 2021

New lease to The Whau River Catchment Trust, Blockhouse Bay Recreation Reserve, 31-35 Terry Street, Blockhouse Bay

File No.: CP2021/15655

Te take mō te pūrongo

Purpose of the report

1. To seek approval to grant a new community lease to The Whau River Catchment Trust (the Trust) for the Council-owned building located on Blockhouse Bay Recreation Reserve, 31-35 Terry Street, Blockhouse Bay.

Whakarāpopototanga matua

Executive summary

2. The Whau River Catchment Trust (the Trust) holds a community lease entered into with Auckland Council for a term of one year commencing 1 November 2019. The lease contains a one-year right of renewal that reaches final expiry on 31 October 2021.

3. The group has applied for a new community lease for the Council-owned former parks depot building located on Blockhouse Bay Recreation Reserve, 31-35 Terry Street, Blockhouse Bay. After assessing the Trust’s application, staff are satisfied that the Trust meets the requirements for a new community lease and provides activities and environmental care that is of benefit to the community.

4. If an incumbent group in a Council-owned building is needed in the area and the group is performing well, the Whau Local Board has the authority to grant a new lease to the group without undergoing an expression of interest process.

5. The Whau Local Board has indicated support in principle for a new community lease to the group without the need for an expression of interest process.

6. Blockhouse Bay Recreation Reserve is held in fee simple by Auckland Council under the Local Government Act 2002. The Council is required to engage with iwi and publicly notify its intention to grant a lease. Both processes have been undertaken.

7. This report recommends the granting of a new community lease to The Whau River Catchment Trust for a term of five years commencing 1 November 2021 with one five-year right of renewal. This is the recommended term in the Auckland Council Community Occupancy Guidelines July 2012.

8. If the local board decides to grant the lease, staff will work with the lessee to finalise the lease agreement.

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) grant a new community lease to The Whau River Catchment Trust for the Council-owned former parks depot building being 118m² (more or less) on land legally described as Part Lot 1 on Deposited Plan 84147 and contained in NA40B/1985 (Part-Cancelled) of Blockhouse Bay Recreation Reserve, 31-35 Terry Street, Blockhouse Bay (Attachment A to the agenda report) on the following terms and conditions:

i) term: five years commencing 1 November 2021 with one five-year right of renewal

ii) rent: $1.00 plus GST per annum if requested

iii) maintenance fee: $500 plus GST per annum.

iv) all other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines July 2012.

Horopaki

Context

9. This report considers a new community lease to The Whau River Catchment Trust (the Trust) located at Blockhouse Bay Recreation Reserve, 31-35 Terry Street, Blockhouse Bay.

10. The Whau Local Board is the allocated authority relating to local, sport and community facilities, including community leasing matters.

Tātaritanga me ngā tohutohu

Analysis and advice

The Facility

11. Located on Blockhouse Bay Recreation Reserve and in front of the Blockhouse Bay Tennis Club is the Auckland Council-owned former parks depot building.

12. The building is approximately 114m² in area and comprises garaging, a small meeting area, kitchenette, and bathroom facilities. Located on the eastern exterior wall of the building and included in the proposal to lease is an approximately 4m² solid concrete box that is used to store hazardous materials.

The Land

13. The former parks depot building is located on Part Lot 1 on Deposited Plan 84147 and contained in NA40B/1985 (Part-Cancelled) of Blockhouse Bay Recreation Reserve, 31-35 Terry Street, Blockhouse Bay. Lot 1 being 12.6070 hectares (more or less) is held in fee simple by Auckland Council under the Local Government Act 2002.

14. Prior to the granting of a lease under the Local Government Act 2002 that exceeds six months, Auckland Council is required to engage with local iwi and publicly notify its intention to grant a lease. There is no cost to the local board for these two processes.

15. Public notification of the intention to lease was published on the Auckland Council website and in the Western Leader newspaper on 20 May 2021. The submission period closed on
21 June 2021. No submissions or objections were received.

16. Iwi engagement is outlined in paragraphs 39 and 40.

The lease

17. The Whau River Catchment Trust entered into a lease with Auckland Council for a term of one year commencing 1 November 2019. The lease provides for a one-year right of renewal that reaches final expiry on 31 October 2021.

18. At the expiry of a lease for a council-owned building it is good practice to review alternatives for the use of the premises.

19. An expression of interest process can be undertaken to gauge interest and best use. However, if the incumbent group is needed in the area and the group is performing well, the Whau Local Board has the authority to grant a new lease to the group without undergoing an expression of interest process.

The Whau River Catchment Trust

20. The Trust established in 2012 is the principal environmental umbrella organisation for the Whau River catchment and is affiliated with Friends of the Whau. The Trust delivers a wide range of community-based environmental projects principally in collaboration with Auckland Council and other key stakeholders within the catchment. This includes programmes and projects in the areas of ecological restoration and conservation.

21. The Trust uses the facility for the storage of a vehicle, trailer and tools used for community volunteer events. The outdoor concrete box is used for a small number of herbicides and fuel.

22. The Trust has entered into a Memorandum of Understanding at the start of the lease in 2019 with three groups to utilise the facility. This arrangement is proposed to continue during the course of the proposed new lease. The three community groups are:

a) The Girl Guides Association New Zealand Incorporated – Blockhouse Bay Girl Guides for the storage of camping and outdoor equipment

b) The Therapy Box – used for the storage of activity items for the older person

c) Western Area Tennis Trust – for the storage of chairs.

23. The Trust from time to time lends its equipment to the Blockhouse Bay Girl Guides, Friends of Oakley Creek, Blockhouse Bay Butterfly Habitat group and other groups when requested.

24. The Trust has set up a Pest Trap Library and lends out traps on request. The trap library loans locals the right type of predator control device to remove problematic pets such as rats, hedgehogs, possums, and stoats. The aim is to remove mammalian pests, so the birds, trees and wildlife come back to the Whau River catchment. This library operates from the facility.

25. Under the Community Occupancy Guidelines 2012, groups entering into a new lease with Auckland Council require a community outcomes plan. The plan measures the group’s performance and benefits it provides to the community and is reported on annually.

26. The Trust has a Parks Community Partnership Funding Agreement with the council. The agreement details the deliverables, key performance indicators and the reporting times on those to council.

27. With this agreement and reporting in place a community outcomes plan is not required as it would be a duplicate of what is already in place.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan sets out two core goals:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050, and

· to prepare the region for the adverse impacts of climate change.

29. This is an administrative report and the decision from the local board does not have any direct impact on greenhouse gas emissions.

30. The former parks depot building on Blockhouse Bay Recreation Reserve is unlikely to be impacted by flooding as the flood plain area is way the from the facility as shown in Attachment B.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31. Staff from Parks Sports and Recreation, Area Operations Community Facilities and Connected Communities have been consulted and support the proposed new community lease.

32. The proposed lease has no identified impacts on other parts of the council group. The views of other Council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33. Council staff sought the views of the local board at a workshop on 9 June 2021. The local board indicated support in principle for a new lease to the group without the need for an expression of interest process.

34. The proposed new lease was listed on the Community Facilities: Community Leases Work Programme 2021/2022 and approved by the Whau Local Board on 23 June 2021 under resolution WH/2021/51.

Tauākī whakaaweawe Māori

Māori impact statement

35. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori.

36. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2021-2031, the Unitary Plan, Whiria Te Muka Tangata Māori Outcomes Performance Measurement Framework, and the Whau Local Board Plan 2020.

37. Delivering on Auckland Council’s commitment to Māori at a local level is a priority for local boards. Whau Local Board is focused on building strong and meaningful relationships with local Māori to ensure that Māori needs, and aspirations are understood.

38. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests, and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

39. This proposed lease was presented to iwi at the North/West Mana Whenua Engagement Forum in July 2021 for feedback.

40. In addition, hapū and iwi, who have an interest in the Blockhouse Bay area were contacted by email. The email contained detailed information on the land and the group’s activities and invited iwi representatives to attend a hui and/or a kaitiaki site visit to comment on any spiritual, cultural, or environmental impacts with respect to the land.

41. No submissions or objections were received regarding the proposal for a new community lease to the trust.

Ngā ritenga ā-pūtea

Financial implications

42. There are no financial implications as the rent and maintenance fee charged under the 2019 lease to the trust will continue under the proposed new community lease.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43. Should the Whau Local Board resolve not to grant a new community lease to The Whau River Catchment Trust this decision will materially affect the Trust’s ability to secure funding which could have a negative impact on it undertaking its core activities.

44. Buildings that are left vacant are more susceptible to being vandalised and the cost of repair would be borne by the council.

Ngā koringa ā-muri

Next steps

45. If the local board resolves to grant a new community lease, council staff will work with The Whau River Catchment Trust to finalise the new lease documentation in accordance with the resolution above.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Site plan for The Whau River Catchment Trust, Blockhouse Bay Recreation Reserve, 31-35 Terry Street, Blockhouse Bay	299
b ⇩	Site plan of flood plain area close to Blockhouse Bay Recreation Reserve, 31-35 Terry Street, Blockhouse Bay	301

Ngā kaihaina

Signatories

Author

Donna Cooper - Community Lease Advisor

Authorisers

Taryn Crewe - General Manager Community Facilities

Adam Milina - Local Area Manager

Whau Local Board

27 October 2021

Approval for a new private road name at 2 & 2A Larch Street and 2129 Great North Road, Avondale

File No.: CP2021/15437

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Whau Local Board to name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 2 & 2A Larch Street and 2129 Great North Road, Avondale.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3. On behalf of the developer and applicant, Uzone Limited, agent Tony O’Sullivan of Tripp Andrews Surveyors has proposed the names presented below for consideration by the local board.

4. The proposed road name options have been assessed against the Guidelines and the Australian and New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the Guidelines.

5. The proposed names for the new private road at 2& 2A Larch Street and 2129 Great North Road are:

· Fantail Place (Applicant’s Preferred)

· Warbler Place (Alternative 1)

· Gull Place (Alternative 2)

Ngā tūtohunga

Recommendation/s

That the Whau Local Board:

a) approves the name Fantail Place (applicant’s preferred name) for the new private road created by way of subdivision at 2 & 2A Larch Street and 219 Great North Road, Avondale in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60360614 and SUB60360616).

Horopaki

Context

6. Resource consent reference BUN60360614 (subdivision reference number SUB60360616 was issued in July 2021 for the construction of 46 new residential freehold units and three commonly owned access lots (COAL). This application relates to Stage 1 of the development.

7. Site and location plans of the development can be found in Attachment A and B.

8. In accordance with the Standards, any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

9. Therefore, in this stage of the development, one of the new COALs (Lot 47) requires a road name because it serves more than five lots. This can be seen in Attachment A, where the COAL that requires a name is highlighted in yellow.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval

11. The Guidelines provide for road names to reflect one of the following local themes with the use of Maori names being actively encouraged:

· a historical, cultural, or ancestral linkage to an area; or

· a particular landscape, environmental or biodiversity theme or feature; or

· an existing (or introduced) thematic identity in the area.

12. The proposed names have been chosen by the applicant to represent the local natural environment which includes the Whau River and Avondale Stream.

Proposed name	Meaning (as described by applicant)
Fantail Place (Applicant’s preferred)	Named after the Fantail/piwakawaka bird one of the most common and widely distributed native birds on the New Zealand Mainland.
Gull Place (Alternative 1)	In reference to the Black Billed Gull, New Zealand’s only endemic gull species and the most threatened gull species in the world.
Warbler Place (Alternative 2)	Warbler, being a type of native NZ bird.

13. Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14. Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15. Road Type: ‘Place’ is an acceptable road type for the new private road, suiting the form and layout of the COAL.

16. Consultation: Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18. The decision sought for this report has no identified impacts on other parts of the Council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20. To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21. On 25 August 2021 mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

· Te Rūnanga o Ngāti Whātua

· Ngāti Whātua o Kaipara

· Ngāti Whātua Ōrākei

· Ngāi Tai Ki Tāmaki

· Te Kawerau ā Maki

· Te Ākitai Waiohua

· Te Ahiwaru Waiohua

· Ngāti Te Ata Waiohua

· Ngāti Paoa

· Ngāti Maru

· Ngāti Tamaterā

· Waikato-Tainui.

22. By the close of the consultation period, responses were only received from Waikato Tainui and Te Ākitai Waiohua. Waikato Tainui defer to mana whenua to take the lead. Te Aakitai Waiohua advised that while it has cultural associations to this area, in this instance they do not wish to put forward a road name. No other responses, comments, or feedback were received.

23. Dependent on the scale of the development and its level of significance, not all road naming applications receive comments from mana whenua. It is therefore considered that adequate consultation with local mana whenua groups has been undertaken.

24. This site is not listed as a site of significance to mana whenua and no Te Reo Māori names are proposed.

Ngā ritenga ā-pūtea

Financial implications

25. The road naming process does not raise any financial implications for the Council.

26. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

28. Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments