Minutes of Whau Local Board - Wednesday, 27 October 2021

9.1	Avondale Community Action and Avondale Business Association – Request to explore the activation of the Avondale Community Centre

	Avondale Community Action and Avondale Business Association have had discussions with Kāinga Ora around potential options to activate the Avondale Community Centre and make it available for community use.

	Resolution number WH/2021/108 MOVED by Chairperson K Thomas, seconded by Member J Rose: That the Whau Local Board: a) receive the presentation on potential options for utilization of the Avondale Community Centre, and thank Cynthia Crosse and Jaclyn Bonnici for their attendance. CARRIED

10 Extraordinary Business

There was no extraordinary business.

Whau Ward Councillor's update

Resolution number WH/2021/109

MOVED by Chairperson K Thomas, seconded by Member W Piper:

That the Whau Local Board:

a) receive the report from Whau Ward Councillor, Tracy Mulholland.

CARRIED

Avondale library and community hub: reserve revocation of part of Avondale Central Reserve

Resolution number WH/2021/110

MOVED by Chairperson K Thomas, seconded by Member J Rose:

That the Whau Local Board:

a) approve the submission of a request to the Minister of Conversation to revoke the reserve status of an area of approximately 1800m2 of the recreation reserve at 1951-1955 Great North Road, Avondale (Avondale Central Reserve) under section 24(1) of the Reserves Act 1977.

b) note that the revocation of the reserve status of the respective area of Avondale Central Reserve is to enable the development of the new Avondale library and community facility and town square/public realm improvements.

c) note that the respective area of land will continue to be held in Auckland Council ownership under the Local Government Act 2002.

d) note that the Whau Local Board is approving this revocation of reserve status in the spirit of enabling community access and opportunities, with the explicit intention that the land remain in public ownership and control for the benefit of local current and future local residents for recreational use.

e) thank Gary Jackson, Principal Property Advisor, Eke Panuku, for his attendance to speak to the item.

CARRIED

Note: Under the Standing Orders 1.9.3 Member C Farmer requested that her dissenting vote be recorded.

Amendments to the 2021/2024 Customer and Community Services – Community Facilities work programme

Resolution number WH/2021/111

MOVED by Chairperson K Thomas, seconded by Member W Piper:

That the Whau Local Board:

a) approve the amendments including budget and timeline change/s to its adopted 2021/2024 Customer and Community Services – Community Facilities work programme, specifically:

i) cancellation of project ID 30465 Archibald Park – refurbish pontoon

ii) cancellation of project ID 30471 Green Bay Community Centre – replace roof

iii) cancellation of project ID 30488 Wingate Park – refurbish gravel carpark

iv) cancellation of project ID 23880 Tahurangi Crum Park – renew fencing at old depot

v) reallocation of the Asset Based Services Capex Local Renewal of $97,000 within financial year 2021/2022 from cancelled project ID 30465 Archibald Park – refurbish pontoon and project ID 30471 Green Bay Community Centre – replace roof to project ID 19129 Whau - renew play spaces FY19+

vi) variation of Asset Based Services: Capex Local Renewal project ID 20458 Tahurangi Crum Park – implement park development plan, an increase of Asset Based Services Capex Local Renewal of $53,000 and a decrease of Locally Driven Initiative Capex by $30,000

vii) reallocation of Locally Driven Initiative Capex of $30,000 within financial year 2021/2022, from project ID 20458 Tahurangi Crum Park – implement park development plan to project ID 28690 Archibald Park – install basketball half courts and seat

viii) reallocation of the Asset Based Services Capex Local Renewal of $53,000 within financial year 2021/2022 from cancelled project ID 23880 Tahurangi Crum Park – renew fencing at old depot to project ID 20458 Tahurangi Crum Park – implement park development plan

ix) rephasing project ID 20458 Tahurangi Crum Park - implement park development plan into financial year 2022/2023, as well as including the project in the Risk Adjusted Programme to enable the detailed design stage to commence in the financial year 2021/2022.

b) thank Cynthia Delonge, Work Programme Lead, for her attendance to speak to the item.

CARRIED

Whau Local Grants and Multi Board Grants Round One 2021/2022 grant allocation

Resolution number WH/2021/112

MOVED by Chairperson K Thomas, seconded by Member S Zhu:

That the Whau Local Board:

a) agree to fund, part-fund, or decline each application in Whau Local Grants Round One 2021/2022, as follows:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount received
LG2221-213	David Riley	Arts and culture	Towards the distribution of the author's books to primary schools in the Whau	$5,000.00	$1,000.00
LG2221-217	Panacea Arts Charitable Trust trading as Mapura Studios	Arts and culture	Towards the costs to deliver visual art programmes between January and July 2022, including the costs of administrator, coordinator, facilitator, and art materials	$2,275.00	$1,000.00
LG2221-202	Presbyterian Support Services (Northern)	Community	Towards the costs to deliver the "No Excuses Violence Prevention" programme between November 2021 and May 2022	$2,000.00	$0.00
LG2221-206	Youthline Auckland Charitable Trust	Community	Towards costs for clinical supervision and volunteer training between November 2021 and March 2022	$5,000.00	$500.00
LG2221-207	Art in the Dark	Community	Towards the coordinator and production costs to deliver "HER festival" on 3 April 2022	$4,699.76	$2,000.00
LG2221-208	NZ Korean Youth Community Trust	Community	Towards venue hire for a music camp between 4 and 8 October 2021	$8,000.00	$0.00
LG2221-210	Bhartiya Samaj Charitable trust	Community	Towards the children's language and cultural classes, including the tutors' salaries and resources	$3,000.00	$500.00
LG2221-214	Wellbeing Charitable Trust	Community	Towards the staff wages between March and November 2022	$8,000.00	$0.00
LG2221-220	Communicare CMA (Ak)	Community	Towards the coordinator's wages to run the Blockhouse Bay Friendship Centre between November 2021 and October 2022	$5,460.00	$1,000.00
LG2221-223	She Sharp Charitable Trust	Community	Towards the associated costs to deliver the "She Sharp STEM Day Out West" programme between November 2021 and January 2022	$5,000.00	$0.00
LG2221-224	Portage Ceramics Trust	Community	Towards the costs of stationery, printing, catering, event management, exhibition stand hire and design for the photo exhibition project	$7,784.90	$6,000.00
LG2221-216	Church of the Saviour under the umbrella of “The Christian and Missionary Alliance of New Zealand"	Events	Towards the delivery costs of an annual Christmas event at Craigavon Park on 12 December 2021	$4,500.00	$3,000.00
LG2221-201	Ryze Fitness Limited	Sport and recreation	Towards the delivery of "Adaptive Boxing" night, including the costs of venue hire, referees, and St Johns	$8,000.00	$500.00
LG2221-209	Ken Maunder Park Community Trust	Sport and recreation	Towards the purchase of defibrillator and first aid training at the Ken Maunder Park facility	$4,840.44	$1,000.00
LG2221-219	Auckland Indian Sports Club	Sport and recreation	Towards turf hire at Avondale College	$5,000.00	$1,000.00
Total				$78,560.10	$17,500.00

b) agree to fund, part-fund or decline each application received in the Whau Multiboard Grants Round One 2021/2022, as follows:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount received
MB2022-120	The Operating Theatre Trust	Arts and culture	Towards gift a seat theatre tickets and transport costs for low decile school and early childhood centre children between October 2021 and May 2022	$4,348.00	$0.00
MB2022-165	Interacting Theatre Trust	Arts and culture	Towards the "Interact Disability Arts Festival 2021" at Corbans Estate in November 2021	$2,500.00	$1,000.00
MB2022-113	Big Buddy Mentoring Trust	Community	Towards the operational costs, including staff wages, communications rent, transport, and equipment between September 2021 and September 2022	$5,000.00	$2,000.00
MB2022-117	Rutherford College Community Education	Community	Towards the distribution costs of 2022 West Auckland Adult and Continuing Education booklets	$2,848.86	$1,500.00
MB2022-119	Pregnancy Help Incorporated	Community	Towards the community programme costs including staff wages. transport costs, printing and office rent from 1 October 2021 to 31 May 2022	$4,000.00	$0.00
MB2022-121	The Student Volunteer Army Foundation	Community	Towards the provision of school kits and "Student Volunteer Army programme” to primary schools between October 2021 and August 2022	$2,000.00	$0.00
MB2022-123	Babystart Charitable Trust	Community	Towards the distribution of babystart boxes, including baby clothing, care items, courier, logistics and storage costs	$3,452.00	$1,500.00
MB2022-136	Age Concern Auckland Incorporated	Community	Towards the associated costs to deliver the "Empowering Communities" programme across West and Central Auckland between October 2021 and June 2022	$4,000.00	$1,500.00
MB2022-138	Graeme Dingle Foundation Auckland	Community	Towards the coordinator wages for the Kiwi Can Programme between January and July 2022	$5,000.00	$1,000.00
MB2022-152	Road Safety Education Trust	Community	Towards the staff wages to deliver the Road Safety programme in Auckland between October 2021 and September 2022	$2,000.00	$0.00
MB2022-157	CNSST Foundation, formerly known as Chinese New Settlers Services Trust	Community	Towards the "Community Connection" programme at New Lynn Community Centre between October 2021 and July 2022	$5,000.00	$1,500.00
MB2022-167	Matuku Reserve Trust	Environment	Towards the associated costs to deliver an education programme at the Matuku Link Education Centre	$4,000.00	$0.00
MB2022-105	VisionWest Community Trust	Events	Towards the Christmas event, including the costs of equipment, security, communication and signage from 13 to 17 December 2021	$6,036.40	$2,000.00
MB2022-101	The Auckland Softball Association Incorporated	Sport and recreation	Contribution towards annual operating expenses for the Auckland Softball Association	$3,000.00	$1,000.00
Total				$53,185.26	$13,00.00

CARRIED

Adoption of Whau Urban Ngahere (Forest) Analysis Report

Resolution number WH/2021/113

MOVED by Member J Rose, seconded by Member C Farmer:

That the Whau Local Board:

a) adopt the Whau Urban Ngahere Analysis Report as per Attachment A to the agenda report.

b) delegate authority to the General Manager, Parks, Sport and Recreation, to make minor changes and amendments to the text and design of the Whau Local Board Urban Ngahere (Forest) Analysis Report that are required before public release.

CARRIED

New lease to Avondale Community Action, 33-37 Eastdale Road, Avondale

Resolution number WH/2021/114

MOVED by Chairperson K Thomas, seconded by Member W Piper:

That the Whau Local Board:

a) grant a new community lease to Avondale Community Action for the council owned clubrooms and garage space being 82m² (more or less) on land legally described as Lot 1 on Deposited Plan 33238 and contained in NA906/63 of Eastdale Reserve on part of Eastdale Reserve, 33-37 Eastdale Road, Avondale (Attachment A to the agenda report) subject to the following terms and conditions:

i) term: five years commencing 1 October 2021 with one five-year right of renewal

ii) rent: $1.00 plus GST per annum if requested

iii) maintenance fee: $500 plus GST per annum

iv) approve the Avondale Community Action Community Outcomes Plan (Attachment B to the agenda report), that will be attached to the lease document

v) six-month notice of early termination of the lease if Auckland Council requires the lease area for the purposes of redeveloping Eastdale Reserve.

vi) all other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines July 2012.

b) thank Donna Cooper, Community Lease Specialist, for her attendance to speak to the item.

CARRIED

New lease to Royal New Zealand Plunket Trust, 582 Blockhouse Bay Road, Blockhouse Bay

Resolution number WH/2021/115

MOVED by Chairperson K Thomas, seconded by Member C Farmer:

That the Whau Local Board:

a) grant a new community lease to Royal New Zealand Plunket Trust for the council-owned building being 280m² (more or less) on land legally described as Lot 1 DP 110548 contained in NA62A/1069 of Gittos Domain, 582 Blockhouse Bay Road, Blockhouse Bay (Attachment A to the agenda report) subject to the following terms and conditions:

i) term: five years commencing 12 July 2021 with one five-year right of renewal.

ii) rent: $1.00 plus GST per annum.

iii) maintenance fee: $250.00 plus GST per annum.

iv) approve the Royal New Zealand Plunket Trust Community Outcomes Plan (Attachment B to the agenda report) that will be attached to the lease document.

v) all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012.

b) thank Donna Cooper, Community Lease Specialist, for her attendance to speak

to the item.

CARRIED

New lease to The Whau River Catchment Trust, Blockhouse Bay Recreation Reserve, 31-35 Terry Street, Blockhouse Bay

Resolution number WH/2021/116

MOVED by Chairperson K Thomas, seconded by Member S Zhu:

That the Whau Local Board:

a) grant a new community lease to The Whau River Catchment Trust for the Council-owned former parks depot building being 118m² (more or less) on land legally described as Part Lot 1 on Deposited Plan 84147 and contained in NA40B/1985 (Part-Cancelled) of Blockhouse Bay Recreation Reserve, 31-35 Terry Street, Blockhouse Bay (Attachment A to the agenda report) on the following terms and conditions:

i) term: five years commencing 1 November 2021 with one five-year right of renewal

ii) rent: $1.00 plus GST per annum if requested

iii) maintenance fee: $500 plus GST per annum.

iv) all other terms and conditions in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines July 2012.

b) thank Donna Cooper, Community Lease Specialist, for her attendance to speak to the item.

CARRIED

Approval for a new private road name at 2 & 2A Larch Street and 2129 Great North Road, Avondale

Resolution number WH/2021/117

MOVED by Chairperson K Thomas, seconded by Member J Rose:

That the Whau Local Board:

a) approve the name Fantail Place (applicant’s preferred name) for the new private road created by way of subdivision at 2 & 2A Larch Street and 219 Great North Road, Avondale in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60360614 and SUB60360616).

CARRIED

Whau Local Board Workshop Records

Resolution number WH/2021/118

MOVED by Chairperson K Thomas, seconded by Member W Piper:

That the Whau Local Board:

a) note the records of the workshops held on 29 September and 13 October 2021.

CARRIED

Governance Forward Work Calendar

Resolution number WH/2021/119

MOVED by Chairperson K Thomas, seconded by Member C Farmer:

That the Whau Local Board:

a) receive the governance forward work calendar for October 2021.

CARRIED

22 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

6.37 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Kay Thomas
Members	Catherine Farmer
	Ulalemamae Te'eva Matafai
	Warren Piper
	Jessica Rose	From 6.04pm
	Susan Zhu