I hereby give notice that an ordinary meeting of the Waitematā Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 19 October 2021

1.00pm

This meeting will be held remotely and a recording of the meeting will be available on the Auckland Council website.

 

Waitematā Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chair

Richard Northey, (ONZM)

 

Deputy Chair

Alexandra Bonham

 

Members

Adriana Avendano Christie

 

 

Graeme Gunthorp

 

 

Kerrin Leoni

 

 

Julie Sandilands

 

 

(Quorum 4 members)

 

 

 

Priscila Firmo

Democracy Advisor

 

13 October 2021

 

Contact Telephone: (09) 353 9654

Email: Priscila.firmo@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Waitematā Local Board

19 October 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation - Wendy Gray                                                                                    5

9          Public Forum                                                                                                                  6

9.1     Public Forum - Mik Smellie and David Haigh "A Study of Loneliness in Auckland: 2021"                                                                                                   6

9.2     Public Forum - Community Cat Coalition Inc.                                                  6

10        Extraordinary Business                                                                                                6

11        Ward Councillor's report                                                                                               9

12        Waitematā Local Board Member Vacancy                                                                29

13        Lease extension at Olympic Pool                                                                              33

14        Regional Streets For People Programme                                                                 39

15        Summary of Confidential Decisions and related information released into Open 57

16        Urgent decision to approve Waitematā Local Board feedback on proposed amendments (wetland provisions) to the National Environmental Standards for Freshwater 2020                                                                                                           77

17        Chair's report                                                                                                              103

18        Board member reports                                                                                              127

19        Governance Forward Work Calendar                                                                      157

20        Waitematā Local Board workshop records                                                            161

21        Consideration of Extraordinary Items

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Waitematā Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 21 September 2021,  as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitematā Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Wendy Gray

Te take mō te pūrongo

Purpose of the report

1.       To speak to the Waitematā Local Board about mowing in Grey Lynn Park.

Whakarāpopototanga matua

Executive summary

2.       Wendy Gray will be in attendance to speak to the board about a proposal on mowing in Grey Lynn Park.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      receive the presentation and thank Wendy Gray for her attendance.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum - Mik Smellie and David Haigh "A Study of Loneliness in Auckland: 2021"

Te take mō te pūrongo

Purpose of the report

1.       To present to the local board a research undertaken that looked at loneliness in Auckland.

Whakarāpopototanga matua

Executive summary

2.       Mik Smellie and David Haigh will be in attendance to present a research entitled “A Study of Loneliness in Auckland: 2021”.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      thank Mik Smellie and David Haigh for their presentation and attendance at the meeting.

Attachments

a          19 October 2021 Waitematā Local Board - Item 9.1 Public Forum - Mik Smellie and David Haigh: Loneliness in Auckland 2021, supporting document...................................................................................................... 171

 

 

9.2       Public Forum - Community Cat Coalition Inc.

Te take mō te pūrongo

Purpose of the report

1.       To introduce Community Cat Coalition Inc to the board.

Whakarāpopototanga matua

Executive summary

2.       Bridget Thompson and Liz Somers will be in attendance to introduce Community Cat Coalition Inc to the Waitematā Local Board.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      thank Bridget Thompson and Liz Somers for their presentation and attendance at the meeting.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Waitematā Local Board

19 October 2021

 

 

Ward Councillor's report

File No.: CP2021/15131

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the opportunity for Waitematā and Gulf Ward Councillor Pippa Coom, Ōrākei Ward Councillor Desley Simpson and Albert-Eden Roskill Ward Councillors Christine Fletcher and Cathy Casey to update the local board on regional issues that they have been involved with since the previous local board meeting.

Whakarāpopototanga matua

Executive summary

2.       Waitematā Local Board’s Standing Orders clauses 5.1.1 and 5.1.2 provide provision in the local board meeting for Governing Body members to update their local board counterparts on regional matters of interest to the local board, or on any matter the Governing Body member wishes to raise with the local board.

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      receive the written report update from the Waitematā and Gulf Ward Councillor, Pippa Coom.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ward Councillor P Coom report October 2021

11

      

Ngā kaihaina

Signatories

Author

Priscila Firmo - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 


Waitematā Local Board

19 October 2021

 

 

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Waitematā Local Board

19 October 2021

 

 

Waitematā Local Board Member Vacancy

File No.: CP2021/15272

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       For the Waitematā Local Board to respond to the vacancy of a local board member.

Whakarāpopototanga matua

Executive summary                                                                                 

2.       On 9 October 2021 Waitematā Local Board Member Sarah Trotman provided the Chief Executive of Auckland Council with her resignation from the Waitematā Local Board which took immediate effect. As a result, a vacancy on the Waitematā Local Board now exists.

3.       According to Section 117(3) of the Local Electoral Act 2001, on receiving notice under subsection (2) the local board must, at its next meeting (other than an extraordinary meeting) or, if that is not practicable, at its next subsequent meeting (other than an extraordinary meeting), determine by resolution that either (a) that the vacancy will be filled by the appointment by the local board of a person named in the resolution who is qualified to be elected as a member; or (b) that the vacancy is not to be filled.

4.       The Waitematā Local Board must therefore decide at this business meeting, unless it is not practicable, to resolve to appoint someone to the position or determine to leave the position vacant.

5.       A person is eligible to be nominated if they are over 18 years of age, a New Zealand citizen, and on the electoral roll. The board may take other criteria into consideration.

6.       If, under section 117 (3) (b) the board resolves at this business meeting not to fill the vacancy, it must immediately give public notice of its decision.

7.       If under section 117(3) the board resolves to appoint to the vacancy it must immediately give public notice of its decision and its selection process. The board confirms the appointment at its next business meeting on 16 November 2021 and the appointed member will make their statutory declaration.

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      resolve to not fill the vacancy created on the Waitematā Local Board by Member Trotman’s resignation from the board on 9 October 2021, pursuant to section 117 (3) of the Local Electoral Act.

OR

b)      resolve to appoint <<person nominated>> to fill the vacancy until the next triennial election, which takes place on 8 October 2022, pursuant to section 117 (3) of the Local Electoral Act, and that <<person nominated>> be sworn in as a Member at the local board’s business meeting on 16 November 2021.

c)      note that the board have selected <<person appointed>> because of <<criteria met>>.

d)      resolve that the outcome of the appointment be publicly advertised after the report and resolutions have been restated.

 

 

Horopaki

Context

8.       On 9 October 2021, Waitematā Local Board Member Sarah Trotman provided the Chief Executive of Auckland Council with a letter of resignation from the Waitematā Local Board, which took immediate effect.

8.       As the resignation has taken place within the 12-month period prior to the next local body election, which is on 8 October 2022, the local board has discretion about what it will do. 

The two options available to the board are:

i)        Not to fill the vacancy and run one member short until the next election in October 2022.

ii)       Appoint an eligible person to fill the vacancy.  There is no requirement or convention that indicates the board must appoint the highest polling, or any candidate from a previous election.

Tātaritanga me ngā tohutohu

Analysis and advice

9.       According to Section 117(3) of the Local Electoral Act 2001, on receiving notice under subsection (2) the local board must, at its next meeting (other than an extraordinary meeting) or, if that is not practicable, at its next subsequent meeting (other than an extraordinary meeting), determine by resolution (a) that the vacancy will be filled by the appointment by the local board of a person named in the resolution who is qualified to be elected as a member; or (b) that the vacancy is not to be filled.

10.     Following the formal notification of the vacancy on the Waitematā Local Board to the Chief Executive on 9 October 2021, section 117 (3) of the Local Electoral Act applies.  The Waitematā Local Board must at the next meeting (other than an extraordinary meeting), or next subsequent meeting, determines by resolution either:

(a)     that the vacancy is filled by an appointment by the local board of a person named in the resolution who is qualified to be elected, or

(b)     that the vacancy is not to be filled.

11.     The process commences at the time the board decides on the preferred option.

12.     If it is agreed not to fill the vacancy the only action required is to pass a resolution to this effect.

13.     If the Waitematā Local Board decides to appoint an eligible person, then criteria apply.

14.     The criteria for eligibility for serving as an elected representative on a local board are provided in legislation and are:

i)        Applicants must be:

a.  Over eighteen years of age

b.  A New Zealand citizen

c.  On the electoral roll.

 

ii)         Additionally, no member of the Governing Body may also be a member of a local board.  If a person is an un-discharged bankrupt they must disclose this fact to the Chief Executive (Auckland Council’s Code of Conduct). 

 

15.     The board may wish to consider other criteria, for example:

·   Experience of community leadership within the Waitematā Local Board area 

·   An empathy with the cultural diversity of the Waitematā Local Board area

·   Has operated in a governance role

·   Experience or knowledge of local government

·   Is an excellent communicator

·   Has an ability to evaluate and interpret information

 

16.     Proposed timeline:

 

19 October 2021         Board meets at scheduled ordinary meeting to make a decision.  Resolution made to appoint or leave vacant, under section 117(3) of Local Electoral Act.

19 October 2021         If appointment is made, candidate(s) informed of the board’s decision by nominated elected representative. 

21 October 2021         If no appointment is made, the resolution will also be publicised.

If appointment made provide public notice via the next available publication of local newspapers and minutes, providing the resolution and the process and/or criteria by which the person named in the resolution was selected for appointment.

16 November 2021     If appointment is made the appointment will be confirmed at the next scheduled business meeting; the new member will make their Statutory Declaration.  Section 118 (2) of the Local Electoral Act provides that the person appointed is for all purposes to be treated as having been elected to fill the vacancy on the date at which the appointment is confirmed. Term of office does not start until there has been a resolution confirming the appointment.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17.     The short-term change to one elected member’s position would not significantly impact on the status quo of the Waitematā Local Board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.     The recommendations contained within this report fall within the local boards legislative responsibilities to respond to an elected member vacancy on the local board.

Tauākī whakaaweawe Māori

Māori impact statement

19.     The provision to fill the vacancy by appointment provides the board with an opportunity to increase Māori representation on the board.

Ngā ritenga ā-pūtea

Financial implications

20.     There are no financial implications of this decision as it falls within existing operational and governance budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

21.     The local board would be at risk of not meeting its legislative obligations if it fails to make a decision on this matter.

Ngā koringa ā-muri

Next steps

22.     Subsequent to the decision Local Board Services will operationalise and manage next steps.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Trina Thompson - Local Area Manager

Authoriser

Louise Mason - GM Local Board Services

 


Waitematā Local Board

19 October 2021

 

 

Lease extension at Olympic Pool

File No.: CP2021/15244

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval of a lease extension of 12 months for the Olympic Pool and Fitness Centre Ltd (Olympic) for the management of the Olympic Pool.

Whakarāpopototanga matua

Executive summary

2.       Auckland Council own the Olympic Pool facility in Newmarket. This facility has been leased to Olympic Pool and Fitness Centre Ltd since 1994.

3.       The current lease expires on 2 November 2023.

4.       Since May 2017 council has been investigating the seismic condition of the building. The building has been identified as being earthquake-prone with a confirmed 20% NBS (New Building Standard) score.

5.       Council has received indicative costings for remediation of the seismic weaknesses of the building. These options are currently under consideration.

6.       Under section 17A of the Local Government Act councils are required to review the cost effectiveness of current arrangements for providing local infrastructure, services and regulatory functions at regular intervals. Council is currently reviewing the pools and leisure service.

7.       The outcome of this review is not planned to be ready until Q3 FY22

8.       It is recommended that the existing lease is extended for a 12-month period due to:

·    the approaching final expiry of the existing lease agreement of the Olympic Pool,

·    the seismic programme as yet have not confirmed a remediation plan for the building, and

·    a service review is currently underway for the pools and leisure service.

 

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      approve a lease extension of 12 months for the Olympic Pool and Fitness Centre Ltd (Olympic) for the management of the Olympic Pool.

 

Horopaki

Context

9.       Auckland Council are the owners of the Olympic Pool facility in Newmarket. This property is owned as a strata title with the Masfen Group. Council own the lower level of the facility with the pools and fitness areas and Masfen own the upper level that has been used as a cinema.

10.     The former Auckland City Council entered into a lease with Olympic Pool and Fitness Centre Ltd (Olympic) for the management of the Olympic Pool in 1994.

11.     In 2008, Auckland City Council agreed to extend the lease for a period of 15 years in return for Olympic investing approximately $1.5 million in new plant and equipment into the facility.

12.     The current lease fee for Olympic is $33,182 and increases annually in line with the Consumer Price Index (CPI).

13.     The current lease expires on 2 November 2023.

            Redevelopment at the facility

14.     In 2009, Olympic approached Auckland City Council with a proposal to invest a further $2 million into developing the fitness centre in return for a further extension to their lease of 20 years. 

15.     Auckland City Council resolved to approve a 7-year extension to 2030, noting that the benefits of that redevelopment would be realised immediately. 

16.     Olympic argued that they would still be paying off the earlier $1.5 million investment until 2023, and therefore the payback period should start in 2024. 

17.     At that time, Auckland City Council requested Olympic to provide a full copy of their financial accounts to help validate their claim but Olympic refused to provide the information. The 7-year extension was not taken up by Olympic.

18.     Following amalgamation, Olympic approached Auckland Council and the Waitematā Local Board regarding redevelopment.

19.     This request included improvements to the changing facilities and a new entrance on the western side of the building at an estimated cost of $3 million, in return for a 30-year extension of their lease from 2024. 

20.     Council reviewed the request and analysed the payback period based on the information provided, which did not include any detailed financial information on the current operations. 

21.     The findings were presented to the local board who chose not to support the redevelopment and the 30-year extension because it was difficult to fully assess the proposal without full transparency of Olympic’s operations and it was felt that the pool was not aligned to the wider network.

22.     The local board also wanted to fully consider the options when the lease expired in 2023.

23.     In June 2019, Olympic presented a redevelopment proposal to the local board. No further action has been taken by staff following that presentation due to the ongoing seismic investigation.

Free swimming for under 16s was not offered by Olympic

24.     When the Free-Swimming Policy for 16’s and under was introduced in 2013, Olympic were not required to adopt the policy due to the conditions of their lease. Olympic were given the option to adopt the policy and receive compensation for lost revenue.

25.     Olympic chose not to adopt the policy citing it did not support their business model, which was based around adult fitness.

26.     In 2014, Olympic asked council for compensation for the impact the Free-Swimming Policy had on their business, claiming visitation had declined since the policy was adopted as users chose to attend other pools in the area that offered free entry.

27.     After mediation and discussions between council and Olympic the compensation request was withdrawn. In 2018, a lease variation was agreed resulting in a decrease in lease costs, by 50 per cent, and an updated agreement around capital expenditure.

Seismic assessments undertaken since 2017

28.     In May 2017, council engaged EQSTRUC Ltd to conduct a Detailed Seismic Assessment (DSA) of the Olympic building.

29.     The report was completed in August 2018 and outlined preliminary results of a <5% NBS (New Building Standard) score.

30.     This rating was based on the lowest performing structural elements in the building.

31.     In November 2019, council’s chief engineer led a site visit with the consultant engineer to review the DSA and determine any “risk to life” elements in accordance with the council executive leadership team agreed methodology introduced in November 2019

32.     In January 2020, staff met with the consultant engineer and John Fay, Director of Olympic, to identify areas for potential isolation following the site visit in 2019.

33.     During this visit there was some conflicting advice provided by the consultant engineer.

34.     Due to inconsistent advice a peer review of the DSA was sought. This work was delayed due to COVID-19 and the requirement for council to pause engaging professional services.

35.     The peer review report was received by council in November 2020 and provided to EQSTRUC Ltd who updated the DSA.

36.     The peer review clarified certain assumptions and calculations made in the original 2018 DSA. Updated building models were provided along with a revised %NBS score for the critical structural items. 

37.     Further intrusive testing was recommended by the structural engineers to better understand bracing capacity and connectivity between key elements of the building.  This work was completed with the first story building owners and resulted in a confirmed 20% NBS rating for the building.

38.     This is an improved NBS score from original assessments however on this basis the building still retains an earthquake-prone status.

 

Future operating model for Pools and Leisure

39.     Under section 17A of the Local Government Act councils are required to review the cost effectiveness of current arrangements for providing local infrastructure, services and regulatory functions at regular intervals. Reviews must be undertaken when service levels are significantly changed, before current contracts expire, and in any case not more than six years after the last review.

40.     Where a review is undertaken local authorities must consider options for the governance, funding and delivery of services that include, but are not limited to:

a)    in-house delivery

b)    delivery by a Council Controlled Organisation (CCO), whether wholly owned by the local authority, or a CCO where the local authority is a part owner

c)    another local authority

d)    another person or agency (for example central government, a private sector organisation or a community group)

41.     The pools and leisure service for Auckland Council is currently undergoing such a review.

42.     This review will help inform the advice to local boards on the most cost-effective, and social value creating way of providing pools and leisure services to Aucklanders. This will include advice on future operating models.

43.     Recommendations are planned to be completed by Q3 FY22.

 

Tātaritanga me ngā tohutohu

Analysis and advice

44.     With the term of the lease with Olympic concluding in just over two years (November 2023) the directors of the company are seeking assurance on the future of the facility.

45.     The Pools and Leisure Service Review (s.17a) is not complete and will form a critical element relating to the long-term advice around future operating model options.

46.     When the service review is complete it may also require a procurement process which would extend the time before the existing lease holders would have surety about the future operations of the facility.

47.     A lease extension would also allow council some additional time to consider options and funding related to seismic remediation of the building.

48.     The options considered are to continue with Status quo or extend the lease for 12 months. The table below shows benefits and disbenefits of each option.

Option

Benefits

Disbenefits

Status quo – lease expiry November 2023

·  Aligns with original lease agreement.

·  Is more closely aligned timewise to the expiry of other pools and leisure facility operations contracts across the network (expiry June 2023), and provides opportunity for greater alignment in procurement

·  Provides lease holder with no additional tenure at the facility.

·  Provides less time for consideration of options to remediate seismic vulnerabilities

Extend lease for 12 months

(This is the recommended option)

·  Provides the current leaseholder with greater lease tenure

·  Allows time for planning for seismic remediation of the facility

·  The Olympic will be out of sync with potential procurement of other facility operations in the pool and leisure network

 

49.     The existing lease holders have expressed that while they would prefer a longer-term lease commitment from council, they are grateful for a 12-month extension.

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

50.     The heating of water at the Olympic Pool using gas boilers contributes to council’s overall greenhouse gas emissions.

51.     These emissions will continue regardless of who the pool operator is. The decision to extend the lease to the current operator will therefore in itself not change the emissions from the facility.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

52.     The recommendation has been discussed with Community Facilities - seismic team, Regional Service Planning, Investment and Partnerships, and Legal Services. These teams have all been involved in the seismic remediation programme and they are supportive of the timelines associated with the 12-month extension of the lease.

 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

53.     A workshop was held with the Waitematā Local Board on 27 April 2021 at which time the board indicated a willingness to consider a 12-month extension to the lease at Olympic Pools.

54.     The recommendations align with the Waitematā Local Board Plan outcomes: “Connected communities that are inclusive, accessible and equitable.” This is achieved through the service outcomes achieved at the facility which helps people lead active and healthier lives.

Tauākī whakaaweawe Māori

Māori impact statement

55.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader statutory obligations to Māori. Support for Māori initiatives and outcomes are detailed in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

56.     Sport New Zealand data indicates that 32% of Māori in the Waitematā Local Board area participate in individual workout activities in gyms and 12% swim for exercise.

57.     Mana whenua have not been engaged to provide views on the potential extension of this lease.

Ngā ritenga ā-pūtea

Financial implications

58.     A lease extension at Olympic would be done on the existing terms of the agreement. This would allow for the existing lease fee of $33,182 inflated with a CPI based increase.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

59.     There are no significant risks with the extension of this lease agreement for a 12-month period.

Ngā koringa ā-muri

Next steps

60.     Staff will process a lease extension of 12 months for the Olympic Pool and Fitness Centre Ltd (Olympic) for the management of the Olympic Pool.

61.     Staff will report back findings of the Pools and Leisure Service Review (s.17a) once the project is complete.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

 

Ngā kaihaina

Signatories

Author

Dave Stewart - Manager Sport & Recreation

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Trina Thompson - Local Area Manager

 


Waitematā Local Board

19 October 2021

 

 

Regional Streets For People Programme

File No.: CP2021/15388

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To enable the Waitematā Local Board to propose a project or projects for the Regional Streets for People programme.

Whakarāpopototanga matua

Executive summary

2.       The Regional Streets for People programme is a newly established $3 million fund, to be delivered by Auckland Transport as part of the 10-year climate action package, approved as part of Auckland Council’s long-term plan (10-year budget).

3.       This new programme will aim to deliver trials, tactical urbanism interventions and complementary initiatives across the region, outside of the city centre, to reduce transport emissions through encouraging mode shift to active modes.

4.       Expressions of Interest are invited from local boards in October 2021.

5.       The programme objectives and eligibility criteria are set out in the memo dated 8 September 2021 provided to the local boards (attachment A) and application form (attachment B).

6.       To be eligible for the fund, projects must:

·    meet the primary objectives of the programme within the timeframe of the programme and ideally align with the secondary objectives

·    align with a wider regional strategy, plan, system planning tool (e.g. Future Connect) and/or an existing programme/project

·    fall within the Regional Streets for People project budget limits, which are anticipated to be in the order of:

Semi-permanent / temporary infrastructure: $250,000 to $700,000 each, including costs to maintain and monitor the intervention over the duration of the fund

Non-infrastructure projects: $50,000 to $300,000 each, including costs to operate the intervention over the duration of the three-year fund (if applicable)

·    have the capability and resources to achieve the proposed project and outcomes

·    have a pathway to permanence through the Regional Land Transport Plan or Long-term Plan (for infrastructure projects).

7.       If successful, the local board will be required to contribute 10 per cent of the cost towards the project.

8.       Expressions of Interests must be submitted to streets4people@govt.nz by 31 October 2021.

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      identify and agree on a project so that the expression of interest application for the Regional Streets for People programme can be completed

b)      delegate authority to one or two local board members to finalise and submit the application to the Regional Streets for People programme before the end of October 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Memo Regional Streets for People programme

41

b

Expression of Interest and Criteria form

45

     

Ngā kaihaina

Signatories

Author

Carlos Rahman - Senior Local Board Advisor

Authoriser

Trina Thompson - Local Area Manager

 


Waitematā Local Board

19 October 2021

 

 

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Waitematā Local Board

19 October 2021

 

 

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Waitematā Local Board

19 October 2021

 

 

Summary of Confidential Decisions and related information released into Open

File No.: CP2021/15269

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note confidential decisions and/or related information that is now available to be released into the public domain.

Whakarāpopototanga matua

Executive summary

2.       Under section 48(1) of the Local Government Official Information and Meetings Act 1987, subject to subsection (3), a local authority may by resolution exclude the public from the whole or any part of the proceedings of any meeting only on one or more of the grounds as stated in the Act.

3.       This is an information only item to provide greater visibility of confidential decisions made and/or documents that can now be released into the public domain.

4.       The following decisions and/or documents are now publicly available:

Date of decision and/or related information

Details

17 August 2021

Tabled confidential attachment: 2020/2021 Waitematā Local Board Annual Report was initially reported as a confidential attachment to item 16: Local Board Annual Report 202/2021 pending release of the Auckland Council group results for 2020/2021 to the New Zealand Stock Exchange on or about 30 September 2021.

17 August 2021

Attachment B: Operating Performance Financial Summary was initially reported as a confidential attachment to item 17: Auckland Council’s Performance Report: Waitematā Local Board for March to June 2021 pending release of the Auckland Council group results for 2020/2021 to the New Zealand Stock Exchange on or about 30 September 2021.

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      note the following confidential decisions and/or related information that are now publicly available:

i)        2020/2021 Waitematā Local Board Annual Report

ii)       Operating Performance Financial Summary.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

2020/2021 Waitematā Local Board Annual Report

59

b

Operating Performance Financial Summary

71

     

Ngā kaihaina

Signatories

Author

Priscila Firmo - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 


Waitematā Local Board

19 October 2021

 

 

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Waitematā Local Board

19 October 2021

 

 

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Waitematā Local Board

19 October 2021

 

 

Urgent decision to approve Waitematā Local Board feedback on proposed amendments (wetland provisions) to the National Environmental Standards for Freshwater 2020

File No.: CP2021/15099

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To enable the local board to receive its decision made under the urgent decision process to approve local board feedback on proposed amendments (wetland provisions) to the National Environmental Standards for Freshwater 2020.

Whakarāpopototanga matua

Executive summary

2.       Central government has recently released a discussion document entitled ‘Managing Our Wetlands’ through the Ministry for the Environment. The proposal seeks to amend the definition of a ‘natural wetland’ and associated regulatory consent settings contained in the National Environmental Standards for Freshwater 2020 (NES-Freshwater) and the National Policy Statement for Freshwater Management 2020.

3.       The discussion document containing the detailed proposals is set out here: https://environment.govt.nz/publications/managing-our-wetlands-discussion-document/

4.       The government is seeking feedback on the following points:

i)          definition of ‘natural wetland’

ii)         better provision for restoration, maintenance and biosecurity activities

iii)         consenting pathway for quarrying

iv)        consenting pathway for landfills, cleanfills and managed fills

v)         consenting pathway for mining (minerals)

vi)        consenting pathway for plan-enabled development

5.       Auckland Council has been given the opportunity to provide feedback on the Ministry of the Environment proposed amendments (wetland provisions) to the National Environmental Standards for Freshwater 2020. Local board feedback must be received before or on the 8 October 2021 for appropriate consideration and influence on the council’s overall feedback.

6.       The Waitematā Local Board’s next business meeting was not scheduled until the 19 October 2021; therefore, the urgent decision process was needed to formalise local board views on this matter.

7.       To meet this timeframe, the local board utilised the agreed urgent decision process to approve its feedback by 8 October. Urgent decision report attached as Attachment B.

8.       The Waitematā Local Board feedback on the Government proposed amendments (wetland provisions) to the National Environmental Standards for Freshwater 2020 is attached as Attachment C.

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      receive the urgent decision of the Waitematā Local Board feedback on the Government proposed amendments (wetland provisions) to the National Environmental Standards for Freshwater 2020.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Managing our wetlands discussion document

79

b

Urgent decision of the Waitematā Local Board to approve local board feedback on proposed amendments to the National Environmental Standards for Freshwater 2020

97

c

Waitematā Local Board Feedback on the proposed amendments to the National Environmental Standards for Freshwater

101

     

Ngā kaihaina

Signatories

Author

Priscila Firmo - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 


Waitematā Local Board

19 October 2021

 

 

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Waitematā Local Board

19 October 2021

 

 

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Waitematā Local Board

19 October 2021

 

 

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Waitematā Local Board

19 October 2021

 

 

Chair's report

File No.: CP2021/15098

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the opportunity for the local board chair to provide an update on projects, meetings and other initiatives relevant to the local board’s interests.

Whakarāpopototanga matua

Executive summary

2.       An opportunity for the Waitematā Local Board Chair to update the local board on activities he has been involved in since the last meeting.

3.       In accordance with Standing Order 2.4.7, the chair may, by way of report, bring any matter to the attention of a meeting of the local board or its committees that is within their role or function to consider.

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      receive the Chair’s report for October 2021.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Chair R Northey report October 2021

105

      

Ngā kaihaina

Signatories

Author

Priscila Firmo - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 


Waitematā Local Board

19 October 2021

 

 

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Waitematā Local Board

19 October 2021

 

 

Board member reports

File No.: CP2021/15091

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the local board’s elected members to update the Waitematā Local Board on matters they have been involved in following the previous month’s meeting and other matters of interest to the board.

Whakarāpopototanga matua

Executive summary

2.       An opportunity for members of the Waitematā Local Board to provide a written or verbal update on their activities for the month or any other matter they wish to raise with the board.

3.       This is an information item and it is optional for board members to provide a written board member report for inclusion in the agenda.

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      receive the written report from Deputy Chair A Bonham, member A A Christie and member G Gunthorp and the verbal updates from members for October 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Deputy Chair A Bonham report October 2021

129

b

Member A A Christie report October 2021

141

c

Member G Gunthorp report October 2021

153

     

Ngā kaihaina

Signatories

Author

Priscila Firmo - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 


Waitematā Local Board

19 October 2021

 

 

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Waitematā Local Board

19 October 2021

 

 

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Waitematā Local Board

19 October 2021

 

 

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Waitematā Local Board

19 October 2021

 

 

Governance Forward Work Calendar

File No.: CP2021/15092

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Waitematā Local Board with the updated governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       This report contains the governance forward work calendar, a schedule of items that will come before the Waitematā Local Board at business meetings and workshops over the coming months.

3.       The governance forward work calendar for the local board is included in Attachment A to the agenda report.

4.       The calendar aims to support local boards’ governance role by:

·   ensuring advice on agendas and workshop material is driven by local board priorities

·   clarifying what advice is required and when

·   clarifying the rationale for reports.

5.       The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed.

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      receive the governance forward work calendar as at 19 October 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance Forward Work Calendar October 2021

159

     

Ngā kaihaina

Signatories

Author

Priscila Firmo - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 


Waitematā Local Board

19 October 2021

 

 

PDF Creator


Waitematā Local Board

19 October 2021

 

 

Waitematā Local Board workshop records

File No.: CP2021/15093

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Waitematā Local Board to receive the records of its recent workshops held following the previous local board business meeting. Attached are copies of the proceeding records taken from the workshops held on:

·   14 September 2021

·   28 September 2021

Whakarāpopototanga matua

Executive summary

2.       In accordance to Standing Order 12.1.4, a record of the proceedings of every Waitematā Local Board workshop held over the past month, including the names of the members attending and the general nature of the matters discussed during the workshop, shall be circulated to the members of the local board.

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)   receive the Waitematā Local Board workshop records for the workshops held 14 September and 28 September 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Waitematā Local Board workshop records

163

     

Ngā kaihaina

Signatories

Author

Priscila Firmo - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 


Waitematā Local Board

19 October 2021

 

 

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Waitematā Local Board

19 October 2021

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 9.1      Attachment a    19 October 2021 Waitematā Local Board - Item 9.1 Public Forum - Mik Smellie and David Haigh: Loneliness in Auckland 2021, supporting document. Page 171


Waitematā Local Board

19 October 2021

 

 

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