Waitematā Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitematā Local Board held using electronic means on Tuesday, 19 October 2021 at 1.00pm.

 

present

 

Chair

Richard Northey, (ONZM)

 

Deputy Chair

Alexandra Bonham

 

Members

Adriana Avendano Christie

 

 

Graeme Gunthorp

 

 

Kerrin Leoni

 

 

Julie Sandilands

 

 

ALSO PRESENT

 

Ward Councillor

Pippa Coom

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Note:   Waitematā Local Board members, support staff and those presenting to the meeting attended via electronic link.

 


Waitematā Local Board

19 October 2021

 

 

 

1          Welcome

 

Chair Richard Northey opened the meeting with a karakia and welcomed all those present.

 

2          Apologies

 

There were no apologies.

 

Note:   A roll call was conducted by Chair Richard Northey that ascertained the following members were in attendance at the commencement of the meeting:

 

Chair Richard Northey                                            Member Kerrin Leoni                        

Deputy Chair Alex Bonham                                    Member Graeme Gunthorp               

Member Julie Sandilands                  

Member Adriana Christie Avendano                                 

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number WTM/2021/232

MOVED by Chairperson R Northey, seconded by Member J Sandilands:  

That the Waitematā Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 21 September 2021, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Acknowledgements - Sarah Trotman

 

The Waitematā Local Board acknowledge Sarah Trotman’s resignation from the Waitematā Local Board and thank her for her two years of service on the Board. She held a number of Parnell-based appointed positions and was the Board’s Economic Development Portfolio Holder. In that role she demonstrated energetic and effective leadership during the first COVID-19 lockdown by helping organise support, mentoring, advice and training for local businesses that would otherwise have suffered considerably more from the effects of the pandemic.

 

 

7          Petitions

 

There were no petitions.

 

 

 

8          Deputations

 

8.1

Deputation - Wendy Gray, Wild Initiatives

 

Wendy Gray was unable to attend the meeting.

Bruce Sommerville, Wild Initiatives attended the meeting to express concerns regarding mowing protocols around trees and in the western bank of Grey Lynn Park. Wild Initiatives is thankful that planting has started and would like the board to consider extending the no mow area in Grey Lynn Park.

 

A supporting document was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number WTM/2021/233

MOVED by Chairperson R Northey, seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)        receive the tabled presentation and thank Bruce Sommerville for his attendance

b)         request staff investigate extending the no mow area in Grey Lynn Park.

CARRIED

 

Attachments

a     19 October 2021 - Waitematā Local Board - Item 8.1 - Deputations - Wendy Gray and Bruce Sommerville - Wild Initiatives, tabled presentation

 

 

9          Public Forum

 

9.1

Public Forum - Mik Smellie and David Haigh "A Study of Loneliness in Auckland: 2021"

 

Mik Smellie, Dr Dory Reeves and David Haigh attended the meeting to present a research on loneliness in the city and to request the board carries out a trial to combat loneliness, as well as allocate clear funding criteria around loneliness in the city.

 

Resolution number WTM/2021/234

MOVED by Chairperson R Northey, seconded by Deputy Chairperson A Bonham:  

That the Waitematā Local Board:

a)         thank Mik Smellie, Dr. Dory Reeves and David Haigh for their presentation and attendance at the meeting

b)        request staff investigate the proposal of creating a pilot project for coordinated action to combat loneliness in the central city for consideration by the Board as part of the FY 22/23 work programme.

CARRIED

 

9.2

Public Forum - Community Cat Coalition Inc.

 

Bridget Thompson, Community Cat Coalition Inc. attended the meeting to introduce Community Cat Coalition’s social services around cat welfare issues.

 

Resolution number WTM/2021/235

MOVED by Chairperson R Northey, seconded by Member A Avendano Christie:  

That the Waitematā Local Board:

a)      thank Bridget Thompson, Community Cat Coalition Inc. for her presentation and attendance at the meeting.

CARRIED

 

 

9.3

Public Forum - Allan Matson

 

A supporting document was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Allan Matson attended the meeting to address item 12 in the agenda and to express his interest in the vacancy at the Waitematā Local Board.

 

Resolution number WTM/2021/236

MOVED by Chairperson R Northey, seconded by Member G Gunthorp:  

That the Waitematā Local Board:

a)         receive the tabled presentation and thank Allan Matson for his attendance at the meeting.

 

 

CARRIED

 

Attachments

a     19 October 2021 - Waitematā Local Board - Item 9.2 - Public Forum - Allan Matson, tabled presentation

 

Item 11 – Ward Councillor report was taken prior to item 9.4 – Public Forum – Josh Doubtfire.

 

11

Ward Councillor's report

 

Resolution number WTM/2021/237

MOVED by Chairperson R Northey, seconded by Deputy Chairperson A Bonham:  

That the Waitematā Local Board:

a)      receive the written report and verbal update from the Waitematā and Gulf Ward Councillor, Pippa Coom.

CARRIED

 

 

9.4

Public Forum - Josh Doubtfire

 

Josh Doubtfire attended the meeting to address item 12 in the agenda and to express his interest in the vacancy at the Waitematā Local Board.

 

Resolution number WTM/2021/238

MOVED by Chairperson R Northey, seconded by Member KL Leoni:  

That the Waitematā Local Board:

a)         thank Josh Doubtfire for his attendance and presentation at the meeting.

 

CARRIED

 

 

9.5

Public Forum - Keith McConnell

 

Keith McConnell attended the meeting to address item 12 in the agenda and to advocate that the Board appoint someone with an alternate political view to fill the vacancy in the Waitematā Local Board.

 

Resolution number WTM/2021/239

MOVED by Chairperson R Northey, seconded by Member KL Leoni:  

That the Waitematā Local Board:

a)         thank Keith McConnell for his presentation and attendance at the meeting.

 

CARRIED

 

 AT 2.03pm Chair Richard Northey vacated the chair in favour of Deputy Chair A Bonham.

Deputy Chair Alex Bonham vacated the chair. Chair Richard Northey resumed chair at 2.04pm.

 

9.6

Public Forum - Jo Malcolm

 

Jo Malcolm attended the meeting to address item 12 in the agenda and express her views and concerns on the board’s approach when appointing a new local board member.

Jo Malcolm also provided an update on the rahui at Mataharehare.

 

Resolution number WTM/2021/240

MOVED by Chairperson R Northey, seconded by Member G Gunthorp:  

That the Waitematā Local Board:

a)         thank Jo Malcolm for her presentation and attendance at the meeting.

 

CARRIED

 

 

Extension of Meeting Time

Resolution number WTM/2021/241

MOVED by Chairperson R Northey, seconded by Member J Sandilands:  

That the Waitematā Local Board:

a)         Agree at 2.10pm pursuant to Standing Order 7.8.1, that an extension of time be granted until the business of item 9 – Public Forum is complete and the Public Forum presentation for items  9.7, 9.8 and 9.9 are received.

 

CARRIED

 

 

9.7

Public Forum - Gael Baldock

 

Gael Baldock attended the meeting to thank Sarah Trotman for her work and support while as a member of the Waitematā Local Board.

Gael Baldock addressed item 12 in the agenda and expressed her interest in the vacancy in the Waitematā Local Board

 

A supporting document was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number WTM/2021/242

MOVED by Chairperson R Northey, seconded by Member J Sandilands:  

That the Waitematā Local Board:

a)         receive the tabled presentation and thank Gael Baldock for her attendance at the meeting.

 

CARRIED

 

Attachments

a     19 October 2021 - Waitematā Local Board - Item 9.7 - Public Forum - Gael Baldock, tabled presentation

 

 

9.8

Public Forum - Roger Hawkins

 

Roger Hawkins attended the meeting to address item 12 in the agenda and express his views on the board’s appointment to fill in the vacancy in the Waitematā Local Board.

Roger Hawkins expressed his concerns on the Grafton bridge closure hours and requested the board advocate for Auckland Transport to open Grafton Bridge to regular vehicles.

 

Resolution number WTM/2021/243

MOVED by Chairperson R Northey, seconded by Member G Gunthorp:  

That the Waitematā Local Board:

a)         receive Roger Hawkins’ verbal presentation.

 

CARRIED

 

9.9

Public Forum - Sarah Trotman

 

Sarah Trotman attended the meeting to explain why she resigned from her role as an elected member in the Waitematā Local Board.

 

Resolution number WTM/2021/244

MOVED by Chairperson R Northey, seconded by Member G Gunthorp:  

That the Waitematā Local Board:

b)        receive Sarah Trotman’s presentation.

 

CARRIED

 

The meeting adjourned at 2.28pm and reconvened at 2.43pm.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

Item 11 – Ward Councillor report was taken prior to item 9.4 – Public Forum – Josh Doubtfire.

 

12

Waitematā Local Board Member Vacancy

 

Trina Thompson, Local Area Manager was in attendance to speak to this report.

 

Resolution number WTM/2021/245

MOVED by Member G Gunthorp, seconded by Deputy Chairperson A Bonham:  

That the Waitematā Local Board:

c)         resolve to appoint Glenda Fryer to fill the vacancy until the next triennial election, which takes place on 8 October 2022, pursuant to   section 117(3) of the Local Electoral Act, and that Glenda Fryer be sworn in as a Board Member at the local board’s business meeting on 16 November 2021

d)        note that the board have selected Glenda Fryer because:

i)          the Act specifically provides that the Board may make an appointment in these circumstances and the substantial and complex nature of the work and decisions facing the Waitemata Local Board over the next year make it desirable to appoint a person with appropriate expertise and experience to the Board;

ii)         it is democratic to appoint a person who stood in the last election for the Waitematā Local Board and Glenda Fryer, clearly being the highest polling unsuccessful candidate at the last Board elections, receiving 6,295 votes, has demonstrated substantial public support to be appointed a Waitematā Local Board Member;

iii)       Glenda Fryer having extensive experience in local government and specifically of the Auckland Council as an elected Member, having been Chair of the Albert-Eden Community Board, an Auckland City Councillor, and Deputy-Chair of the Albert-Eden Local Board;

iv)       Glenda Fryer having governance experience locally as having been Chair of the Auckland and Takapuna Housing Allocation Committee, been or being on the Auckland Business Development Council, the UNITEC Council, the New Zealand Dental Council, the Ponsonby University of the Third Age and the Board of the Auckland Community Housing Trust

c)      resolve that the outcome of the appointment be publicly advertised after the report and resolutions have been restated.

CARRIED

 

13

Lease extension at Olympic Pool

 

Dave Stewart, Head of Active Recreation was in attendance to speak to this report.

 

MOVED by Member A Avendano Christie, seconded by Member KL Leoni:  

That the Waitematā Local Board:

a)         approve a lease extension of 12 months for the Olympic Pool and Fitness Centre Ltd (Olympic) for the management of the Olympic Pool.

 

 

Changes to the original recommendation were made with the agreement of the meeting.

 

The substantive motion was put and declared.

 

Resolution number WTM/2021/246

MOVED by Member A Avendano Christie, seconded by Member KL Leoni:  

That the Waitematā Local Board:

a)      approve a lease extension of 12 months for the Olympic Pool and Fitness Centre Ltd (Olympic) for the management of the Olympic Pool.

b)       recommend to expedite the value for money review so as to develop a procurement policy that put substantial weight on community satisfaction and preferences.

 

CARRIED

 

14

Regional Streets For People Programme

 

Carlos Rahman, Local Board Senior Advisor was in attendance to speak to this report.

 

Resolution number WTM/2021/247

MOVED by Member G Gunthorp, seconded by Member J Sandilands:  

That the Waitematā Local Board:

a)    agree that the following project be considered for inclusion in the expression of interest application for the Regional Streets for People programme can be completed

i)          Road Rose Plaza, at the corner of Rose Road and Williamson Avenue, Ponsonby which would:

·         retain vehicle access to the adjacent properties

·         complement the scheduled former Grey Lynn Council office building

·         promote activation in the open space

·         reduce exposure to the prevailing winds

·         promote Crime Prevention through Environmental Design principles

 

b)      delegate authority to Member Christie and Member Gunthorp to finalise and submit the expression of interest application to the Regional Streets for People programme before the end of October 2021.

 

CARRIED

 

15

Summary of Confidential Decisions and related information released into Open

 

Priscila Firmo, Democracy Advisor was in attendance to speak to this report.

 

Resolution number WTM/2021/248

MOVED by Chairperson R Northey, seconded by Member J Sandilands:  

That the Waitematā Local Board:

a)      note the following confidential decisions and/or related information that are now publicly available:

i)       2020/2021 Waitematā Local Board Annual Report

ii)      Operating Performance Financial Summary.

CARRIED

 

16

Urgent decision to approve Waitematā Local Board feedback on proposed amendments (wetland provisions) to the National Environmental Standards for Freshwater 2020

 

Resolution number WTM/2021/249

MOVED by Member J Sandilands, seconded by Deputy Chairperson A Bonham:  

That the Waitematā Local Board:

a)      receive the urgent decision of the Waitematā Local Board feedback on the Government proposed amendments (wetland provisions) to the National Environmental Standards for Freshwater 2020.

CARRIED

 

17

Chair's report

 

Resolution number WTM/2021/250

MOVED by Member J Sandilands, seconded by Member G Gunthorp:  

That the Waitematā Local Board:

a)      receive the Chair’s report for October 2021.

CARRIED

 

 

 

 

 

 

 

18

Board member reports

 

Resolution number WTM/2021/251

MOVED by Chairperson R Northey, seconded by Member J Sandilands:  

That the Waitematā Local Board:

a)      receive the written report from Deputy Chair A Bonham, member A A Christie and member G Gunthorp and the verbal updates from members J Sandilands and K Leoni for October 2021.

CARRIED

 

19

Governance Forward Work Calendar

 

Resolution number WTM/2021/252

MOVED by Chairperson R Northey, seconded by Deputy Chairperson A Bonham:  

That the Waitematā Local Board:

a)      receive the governance forward work calendar as at 19 October 2021.

CARRIED

 

 

20

Waitematā Local Board workshop records

 

Resolution number WTM/2021/253

MOVED by Chairperson R Northey, seconded by Member KL Leoni:  

That the Waitematā Local Board:

a)       receive the Waitematā Local Board workshop records for the workshops held 14 September and 28 September 2021.

CARRIED

 

 

21        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

4.04 pm                                              The Chair thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIR:.......................................................