Kōmiti Mō Te Kopou Me Te Arotake

Whakatutukitanga / Appointments and

Performance Review Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Appointments and Performance Review Committee held remotely on

2 November 2021 at 2.00pm.  A recording of the meeting will be available on the Auckland Council website: https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-councilworks/meetings-council-bodies/Pages/webcasts-council-meetings.aspx

 

present

 

Chairperson

Hon Phil Goff, CNZM, JP

 

Deputy Chairperson

Cr Christine Fletcher, QSO

 

Members

Cr Josephine Bartley

From 2.02pm, Item 3

 

Cr Pippa Coom

 

 

Cr Angela Dalton

 

 

Cr Chris Darby

From 2.26pm, Item C1

 

Cr Alf Filipaina

 

 

IMSB Chair David Taipari

Until 2.39pm, Item C3

Ex-officio

Deputy Mayor Cr Bill Cashmore

 

 

ABSENT

 

 

Cr Richard Hills

 

 

 


Appointments and Performance Review Committee

02 November 2021

 

 

Note:   a roll-call was conducted that ascertained the following members were in attendance at the commencement of the meeting:

 

Hon Phil Goff, CNZM, JP

ü

Cr Angela Dalton

ü

Cr Christine Fletcher, QSO

ü

Cr Chris Darby

 

Cr Josephine Bartley

 

Cr Alf Filipaina

 

Deputy Mayor Cr Bill Cashmore

ü

Cr Richard Hills (absent)

 

Cr Pippa Coom

ü

IMSB Chair David Taipari

ü

 

1          Apologies

 

Resolution number APR/2021/74

MOVED by Cr C Fletcher, seconded by Deputy Mayor BC Cashmore:  

That the Appointments and Performance Review Committee:

a)         accept the apologies from the following members:

Absence

Cr R Hills

CARRIED

 

 

2          Declaration of Interest

 

Cr A Filipaina declared an interest in Item C2 - CONFIDENTIAL: Board intern programme appointments for 2022-2023.

 

Subsequently, Cr J Bartley declared an interest at Item C2 - CONFIDENTIAL: Board intern programme appointments for 2022-2023

 

 

3          Confirmation of Minutes

 

Resolution number APR/2021/75

MOVED by Cr C Fletcher, seconded by Cr A Dalton:  

That the Appointments and Performance Review Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 28 September 2021, including the confidential section, as a true and correct record.

CARRIED

 

 

Cr J Bartley joined the meeting at 2.02 pm.

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

 

8

Update on the Strategic Workforce Planning project

 

Resolution number APR/2021/76

MOVED by Mayor P Goff, seconded by Cr C Fletcher:  

That the Appointments and Performance Review Committee:

a)      note the update on the initial phase of the Strategic Workforce Planning project

b)      note that recommendations arising from the Strategic Workforce Planning project, including the proposed plan for further implementation across Auckland Council, will be provided at the 1 March 2022 Appointments and Performance Review Committee meeting.

CARRIED

 

 

 

9

City Rail Link Limited appointments process and update on the 2021 board appointment programme

 

Resolution number APR/2021/77

MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore:  

That the Appointments and Performance Review Committee:

a)      delegate to the mayor and deputy mayor responsibility for overseeing council’s input into the appointment process for two vacancies on the City Rail Link Limited board including:

i)       approval of the candidate shortlists

ii)      agreeing the composition of the selection panel and council’s representation on the selection panel

b)      note that reports on the confidential agenda of today’s meeting will consider:

i)       approval of a short-list of candidates for one vacancy on the board of Watercare Services Limited

ii)      appointment of board interns to participate in the programme for 2022-2023

c)      note that the reports are confidential due to the personal information contained in them.

CARRIED

 

 


 

 

 

10

Appointments and Performance Review Committee Forward Work Programme - 2 November 2021

 

Resolution number APR/2021/78

MOVED by Cr C Fletcher, seconded by Cr A Dalton:  

That the Appointments and Performance Review Committee:

a)      note the progress on the forward work programme appended as Attachment A of the agenda report.

CARRIED

 

 

 

11        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

12        Procedural motion to exclude the public

Resolution number APR/2021/79

MOVED by Mayor P Goff, seconded by Cr C Fletcher:  

That the Appointments and Performance Review Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       CONFIDENTIAL: Appointment of a director to Watercare Services - approval of shortlist candidates

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information about candidates for the role of Watercare Services director

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

 

 

 

 

 

C2       CONFIDENTIAL: Board intern programme appointments for 2022-2023

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information about candidates for the Board Intern Programme

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3       CONFIDENTIAL: Chief Executive Remuneration Review

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the committee will discuss the performance and remuneration of the chief executive.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

 

2.23 pm           The public was excluded.

 

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

 

3.59 pm           The public was re-admitted.

 


 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL: Appointment of a director to Watercare Services - approval of shortlist candidates

 

Resolution number APR/2021/80

MOVED by Mayor P Goff, seconded by Cr C Fletcher:  

c)      agree that the report and attachments remain confidential due to the private information relating to individuals contained in the report

d)      note that at the conclusion of the appointment process the decisions will be made publicly available.

 

 

C2

CONFIDENTIAL: Board intern programme appointments for 2022-2023

 

Resolution number APR/2021/81

MOVED by Cr C Fletcher, seconded by Deputy Mayor BC Cashmore:  

b)      agree that the report will always remain confidential due to the private information relating to individuals contained in the report

c)      note that at the conclusion of the appointment process, the decisions on candidates appointed will be made publicly available.

 

 

C3

CONFIDENTIAL: Chief Executive Remuneration Review

 

Resolution number APR/2021/82

MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore:  

e)      agree that the report and resolutions will remain confidential until the matters contained in this report have been agreed between the Governing Body and the chief executive.

 

 

 

3.59 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Appointments and Performance Review Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................