Note: a roll-call was conducted
that ascertained the following members were in attendance at the commencement
of the meeting:
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Chairperson Cr Bill Cashmore
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ü
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Cr Shane Henderson
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Deputy Chair Cr Angela Dalton
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ü
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Cr Richard Hills (apology)
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Cr Josephine Bartley
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ü
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Cr Tracy Mulholland
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ü
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Cr Dr Cathy Casey
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ü
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Cr Daniel Newman, JP
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Cr Fa’anana Efeso Collins
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ü
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Cr Greg Sayers
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Cr Pippa Coom
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ü
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Cr Desley Simpson, JP (apology)
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Cr Linda Cooper, JP
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Cr Sharon Stewart, QSM
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ü
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Cr Chris Darby
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ü
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IMSB Chair David Taipari
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ü
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Cr Alf Filipaina
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ü
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Cr Wayne Walker
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Cr Christine Fletcher, QSO
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Cr John Watson
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ü
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Mayor Hon Phil Goff, CNZM, JP
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ü
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Cr Paul Young
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ü
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IMSB Member Hon Tau Henare
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ü
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1 Apologies
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Resolution number CCO/2021/52
MOVED by Deputy Mayor BC Cashmore, seconded by
Cr A Dalton:
That the Council Controlled Organisation Oversight
Committee:
a)
accept the apologies
from the following members:
Absence
Cr R Hills
Cr D Simpson – on council business
Lateness
Cr C Fletcher
CARRIED
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Note: Apologies
were subsequently received from Cr L Cooper and Cr S Henderson for lateness
on council business, and Cr D Newman for lateness.
An apology had been
received from Cr C Fletcher for lateness, however the meeting had concluded
before Cr Fletcher could attend.
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2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public
Input
There was no
public input.
6 Local
Board Input
There was no
local board input.
7 Extraordinary
Business
The Chairperson, Deputy Mayor BC Cashmore acknowledged the Council Controlled
Organisations for the recent virtual tours provided to the committee and the open
and strengthened working relationships with the council. The Chair also
acknowledged the Independent Māori Statutory Board for its continued commitment to achieving the
best outcomes for Auckland.
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8
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2021/2022 Substantive council-controlled
organisation and Ports of Auckland Limited performance reports for the
quarter ending 30 September 2021
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Presentations from the substantive Council-controlled Organisations and Ports of Auckland
Limited were provided. Copies have been placed on the official minutes and
are available on the Auckland Council website as minutes attachments.
Executive leaders
and board members from the Council-controlled Organisations and Ports of
Auckland Limited were in attendance to speak with the committee:
Nick Hill,
Chief Executive and Brian Monk, Chief Financial Officer – Auckland
Unlimited
Adrienne
Young-Cooper, Board Chair, Shane Ellison, Chief Executive, and Mark Laing,
Executive General Manager Finance – Auckland Transport
Paul Majurey,
Board Chair, David Rankin, Chief Executive, Ian Wheeler, Chief Operating
Officer and Carl Gosbee, Chief Financial Officer – Eke Panuku
Margaret
Devlin, Board Chair, Jon Lamonte, Chief Executive and Nigel Toms, Acting
Chief Financial Officer – Watercare
Jan Dawson,
Chair, and Wayne Thompson, Acting Chief Executive and Chief Finance Officer
– Ports of Auckland Limited
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Cr L Cooper, Cr S Henderson and Cr D
Newman joined the meeting at 2.08 pm.
Cr W Walker joined the meeting at 2.15
pm.
Cr G Sayers joined the meeting at 2.30
pm.
Cr C Darby left the meeting at 3.40
pm.
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Resolution
number CCO/2021/54
MOVED by Deputy Mayor BC Cashmore, seconded by Cr A
Dalton:
That
the Council Controlled Organisation
Oversight Committee:
a) receive the 2021/2022 first quarter reports of
the substantive Council-controlled Organisations and Ports of Auckland
Limited, provided as attachments A to F of the agenda report.
CARRIED
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Attachments
a 23 November 2021, Council Controlled Organisation
Oversight Committee, Item 8 - 21/22 Substantive council-controlled
organisation and Ports of Auckland Ltd performance reports for the quarter
ending 30 Sep 2021, Auckland Unlimited presentation
b 23 November 2021, Council Controlled Organisation
Oversight Committee, Item 8 - 21/22 Substantive council-controlled
organisation and Ports of Auckland Ltd performance reports for the quarter
ending 30 Sep 2021, Auckland Transport presentation
c 23 November 2021, Council Controlled Organisation
Oversight Committee, Item 8 - 21/22 Substantive council-controlled
organisation and Ports of Auckland Ltd performance reports for the quarter
ending 30 Sep 2021, Eke Panuku presentation
d 23 November 2021, Council Controlled Organisation
Oversight Committee, Item 8 - 21/22 Substantive council-controlled
organisation and Ports of Auckland Ltd performance reports for the quarter
ending 30 Sep 2021, Watercare presentation
e 23 November 2021, Council Controlled Organisation
Oversight Committee, Item 8 - 21/22 Substantive council-controlled
organisation and Ports of Auckland Ltd performance reports for the quarter
ending 30 Sep 2021, Ports of Auckland presentation
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The meeting adjourned at 3.43pm and
reconvened at 3.50pm.
Cr A Dalton and Cr T Mulholland were not
present.
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9
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CCO Review: Implementation Programme Update
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Cr A
Dalton returned to the meeting at 3.52 am.
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Resolution
number CCO/2021/55
MOVED by Cr A Filipaina, seconded by Cr P Coom:
That
the Council Controlled Organisation
Oversight Committee:
a) receive the update on the implementation programme for
the Council-controlled Organisations Review.
CARRIED
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10
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Liaison councillors' updates
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Cr J Watson
provided an update on Auckland Unlimited, Cr E Collins provided an update on
Eke Panuku, and Cr L Cooper provided an update on Watercare.
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Resolution
number CCO/2021/56
MOVED by Deputy Mayor BC Cashmore, seconded by Cr A
Dalton:
That
the Council Controlled Organisation
Oversight Committee:
a) receive the updates from liaison councillors to the
Council Controlled Organisations.
CARRIED
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11
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Summary of Council Controlled Organisation
Oversight Committee information memoranda and briefings (including the
forward work programme) - 23 November 2021
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Resolution
number CCO/2021/57
MOVED by Deputy Mayor BC Cashmore, seconded by Cr L
Cooper:
That
the Council Controlled Organisation
Oversight Committee:
a) note
the progress on the forward work programme appended as Attachment A of the
agenda report.
b) receive
the Summary of Council Controlled
Organisation Oversight Committee
information memoranda and briefings – 23 November 2021.
CARRIED
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12 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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13 Procedural
motion to exclude the public
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Resolution
number CCO/2021/58
MOVED by Deputy Mayor BC Cashmore, seconded by
Cr L Cooper:
That the Council Controlled Organisation Oversight
Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Unsolicited Bid Guidelines - Report back of bid
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(b)(ii)
- The withholding of the information is necessary to protect information
where the making available of the information would be likely unreasonably
to prejudice the commercial position of the person who supplied or who is
the subject of the information.
In
particular, the report contains information where making available the
information would be likely unreasonably to prejudice the commercial
position of the person who supplied the information (7(2)(ii).
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The
text of these resolutions is made available to the public who are present at
the meeting and form part of the minutes of the meeting.
CARRIED
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4.05pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
4.45pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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CONFIDENTIAL: Unsolicited Bid Guidelines -
Report back of bid
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Resolution
number CCO/2021/59
MOVED by Cr A Dalton, seconded by Cr E Collins:
e) agree that the report and the
resolutions will remain confidential due to risks that it may prejudice or
disadvantage council’s commercial activities.
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4.45 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Council Controlled Organisation
Oversight Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
