Kōmiti Ārai Tūmatanui me Te Toko Raru Ohorere

/Civil Defence and Emergency Management Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Civil Defence and Emergency Management Committee held remotely on Tuesday, 16 November 2021 at 10.02am and a recording of the meeting will be available on https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/meetings-council-bodies/Pages/webcasts-council-meetings.aspx

 

present

 

Chairperson

Cr Sharon Stewart, QSM

 

Deputy Chairperson

Cr Wayne Walker

 

Members

Cr Fa’anana Efeso Collins

 

 

Cr Tracy Mulholland

 

 

Cr John Watson

 

IMSB Member

Glenn Wilcox

 

 

ABSENT

 

Ex-officio

Mayor Hon Phil Goff, CNZM, JP

 

 

 

Deputy Mayor Cr Bill Cashmore

 

 

 

ALSO PRESENT

 

Paul Amaral

Auckland Emergency Management (AEM)

Wayne Brown

Auckland Emergency Management (AEM)

Antonia Butler

Fire Emergency New Zealand (FENZ)

Kate Crawford

Auckland Emergency Management (AEM)

Ron Devlin

Fire Emergency New Zealand (FENZ)

Graham Ferguson

St John Ambulance

Adam Maggs

Auckland Emergency Management (AEM)

Chloe Marshal

National Emergency Management Agency (NEMA)

Jane Rollin

National Emergency Management Agency (NEMA)

Jennifer Rose

Auckland Emergency Management (AEM)

Greg Rawbone

New Zealand Police

Jim Stabback

Chief Executive, Auckland Council

Mace Ward

General Manager Parks Sports and Recreation, Auckland Council

Phil Wilson

Director Governance and CCO Partnerships, Auckland Council

 


Civil Defence and Emergency Management Committee

16 November 2021

 

 

Note: a roll-call was conducted that ascertained the following members were in attendance at the commencement of the meeting:

 

Cr Sharon Stewart, QSM

Cr John Watson

Cr Wayne Walker

IMSB Member Glenn Wilcox

Cr Fa’anana Efeso Collins

Mayor Phil Goff

 

Cr Tracy Mulholland

Deputy Mayor Cr Bill Cashmore

 

 

1          Apologies

 

Resolution number CIV/2021/33

MOVED by Deputy Chairperson W Walker, seconded by Cr J Watson:  

That the Civil Defence and Emergency Management Committee:

a)           accept the apology from Mayor P Goff for absence on council business.

CARRIED

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

3          Confirmation of Minutes

 

Resolution number CIV/2021/34

MOVED by Chairperson S Stewart, seconded by Cr J Watson:  

That the Civil Defence and Emergency Management Committee:

a)           confirm the ordinary minutes of its meeting, held on Tuesday, 11 May 2021, as a true and correct record.

CARRIED

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

8

Fire and Emergency New Zealand Te Hiku Service Delivery Structure

 

Ron Devlin, Te Hiku Regional Manager, Fire Emergency New Zealand (FENZ) was in attendance.

 

Resolution number CIV/2021/35

MOVED by IMSB Member G Wilcox, seconded by Deputy Chairperson W Walker:  

That the Civil Defence and Emergency Management Committee:

a)      receive the Fire and Emergency New Zealand Te Hiku Service Delivery Structure presentation.

CARRIED

 

 

9

New Zealand International Convention Centre (NZICC) Action Plan

 

Ron Devlin, Te Hiku Regional Manager and Antonia Butler, Auckland Strategic Advisor, Fire and Emergency New Zealand were in attendance.

 

Resolution number CIV/2021/36

MOVED by Cr J Watson, seconded by Deputy Chairperson W Walker:  

That the Civil Defence and Emergency Management Committee:

a)      receive the NZICC Action Plan from Fire and Emergency New Zealand for information only.

CARRIED

 

 

10

Coordinating Executive Group Forward Work Programme

 

Resolution number CIV/2021/37

MOVED by Deputy Chairperson W Walker, seconded by Cr J Watson:  

That the Civil Defence and Emergency Management Committee:

a)      receive the update on the Coordinating Executive Group (CEG) process for monitoring the progress of the Forward Work Programme (FWP).

CARRIED

 

 

11

Approval of Lead Group Controller and Auckland Emergency Management Group Plan Appendix 1 Update

 

Resolution number CIV/2021/38

MOVED by Cr T Mulholland, seconded by Chairperson S Stewart:  

That the Civil Defence and Emergency Management Committee:

a)      approve the appointment of Mace Ward to the position of lead Group Controller effective 3 December 2021

b)      agree to the publication of for the Group Controller, Group Recovery Manager and Group Welfare Manager lists (Attachment 1) on the Auckland Emergency Management Group Plan webpage as an amendment of Appendix 1 of the Auckland CDEM Group Plan.

CARRIED

 

 

12

Group Plan Update

 

Resolution number CIV/2021/39

MOVED by Chairperson S Stewart, seconded by Cr J Watson:  

That the Civil Defence and Emergency Management Committee:

a)      receive the report on the Group Plan update

b)      approve the adjusted timeline for the Group Plan review.

CARRIED

 

 

 

13

Update on Papatoetoe Tornado Recovery

 

Resolution number CIV/2021/40

MOVED by Cr E Collins, seconded by Chairperson S Stewart:  

That the Civil Defence and Emergency Management Committee:

a)      receive the presentation.

CARRIED

 

 

 

14

Report on Recovery from the West and North-West Auckland Floods

 

Resolution number CIV/2021/41

MOVED by Cr T Mulholland, seconded by Cr E Collins:  

That the Civil Defence and Emergency Management Committee:

a)      receive the Report on the Recovery from West and North-West Auckland Floods.

CARRIED

 

 

 

15

Summary of Civil Defence and Emergency Management Committee information memoranda and briefings - 16 November 2021

 

Resolution number CIV/2021/42

MOVED by IMSB Member G Wilcox, seconded by Chairperson S Stewart:  

That the Civil Defence and Emergency Management Committee:

a)      receive the Summary of Civil Defence and Emergency Management Committee information memorandum and briefings as of 16 November 2021.

CARRIED

 


 

 

16

Auckland CDEM Group Manager Update

 

Kate Crawford, General Manager Auckland Emergency Management provided an Auckland CDEM Group Manager’s Update.

A document will be attached to the minutes of the meeting and is available on the Auckland Council website as a minutes attachment.

 

Resolution number CIV/2021/43

MOVED by Chairperson S Stewart, seconded by Deputy Chairperson W Walker:  

That the Civil Defence and Emergency Management Committee:

a)           receive the Auckland Civil Defence and Emergency Management Group Manager’s update.

b)          thank Kate Crawford, General Manager Auckland Emergency Management for her work at Auckland Council and wish her well in her new endeavours.

CARRIED

 

Attachments

a     16 November 2021, Civil Defence and Emergency Management Committee, Item 16 - Auckland CDEM Group Manager update, presentation

 

 

 

17        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

12.27 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Civil Defence and Emergency Management Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................