Devonport-Takapuna Local Board

OPEN MINUTES

Minutes of a meeting of the Devonport-Takapuna Local Board held virtually via Skype for Business on Tuesday, 30 November 2021 at 11.00am.

present

Chairperson	Ruth Jackson
Deputy Chairperson	Jan O'Connor, QSM
Members	Aidan Bennett, QSM
	Trish Deans
	Toni van Tonder
	George Wood, CNZM

Devonport-Takapuna Local Board 30 November 2021

1          Welcome

            The meeting was opened with a karakia

Whakataka te hau ki te uru Whakataka te hau ki te tonga Kia mākinakina ki uta Kia mātaratara ki tai E hī ake ana te atakura He tio He huka He hau hū Tīhei mauri ora!

Cease o winds from the west Cease o winds from the south Bring calm breezes over the land Bring calm breezes over the sea And let the red-tipped dawn come With a touch of frost A sharpened air And promise of a glorious day

2          Apologies

There were no apologies.

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number DT/2021/192

MOVED by Chairperson R Jackson, seconded by Member T van Tonder:

That the Devonport-Takapuna Local Board:

a) defer confirmation of the ordinary minutes of its meeting, held on Tuesday, 16 November 2021, including the confidential section, as a true and correct record until its next scheduled meeting on 14 December 2021.

CARRIED

Secretarial note: Members Bennett and van Tonder want their dissent to Item 4 – Confirmation of Minutes deferral noted.

5          Leave of Absence

There were no leaves of absence.

6          Acknowledgements

There were no acknowledgements.

7          Petitions

There were no petitions.

8          Deputations

There were no deputations.

9          Public Forum

There was no public forum.

10        Extraordinary Business

There was no extraordinary business.

11        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

12        Procedural motion to exclude the public

Resolution number DT/2021/193

MOVED by Chairperson R Jackson, seconded by Member G Wood:

That the Devonport-Takapuna Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Annual Budget 2022/2023 consultation

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. s7(2)(f)(ii) - The withholding of the information is necessary to maintain the effective conduct of public affairs through the protection of such members, officers, employees and persons from improper pressure or harassment. In particular, the report contains information covered in confidential Finance and Performance workshops and information relating to the draft Mayoral proposal which has not been finalised or released publicly. This report can be restated on 9 December once the final Mayoral Proposal and the material relating to the Annual Budget is available following the Finance and Performance Committee meeting on 8 December 2021	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

11.13am          The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

12.49pm          The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	Annual Budget 2022/2023 consultation
	Resolution number DT/2021/192 MOVED by Chairperson R Jackson, seconded by Member G Wood: That the Devonport-Takapuna Local Board: a)      approve local consultation document content (Attachment A to the agenda report) and local supporting information content (Attachment B to the agenda report) for inclusion in the Annual Budget 2022/2023 consultation material. b)      delegate authority to the Chairperson to approve any changes required to finalise the local consultation document and supporting information content for the Devonport-Takapuna Local Board for the Annual Budget 2022/2023.  c)      approve the following Have Your Say event in the local board area during the Annual Budget 2022/2023 consultation period: i)       an additional Devonport-Takapuna Local Board Community Forum, which focuses on the Annual Budget 2022/2023, to be held at 5.30pm on Tuesday 8 March 2022 at the Devonport-Takapuna Local Board office. d)      delegate authority to the Chairperson to approve any changes required to the Have Your Say event. e)      delegate to the following elected members and staff the power and responsibility to hear from the public through ‘spoken (or New Zealand sign language) interaction’ in relation to the local board agreement at the council’s public engagement events during the consultation period for the Annual Budget 2022/2023: i)       local board members and Chairperson ii)      General Manager Local Board Services, Local Area Manager, Local Board Senior Advisor, Local Board Advisor, Local Board Engagement Advisor iii)     any additional staff approved by the General Manager Local Board Services or the Group Chief Financial Officer. f)       note that information in this report is confidential until 9 December 2021, following the Finance and Performance Committee meeting on 8 December 2021 when the final Mayoral Proposal and the material relating to the Annual Budget will be made publicly available. g)      agree to restate the decisions in the open section of the minutes but the report and attachments remain confidential until 9 December 2021, following the Finance and Performance Committee meeting on 8 December 2021. h)        provides the following feedback on the potential regional topics being considered              by the Governing Body:     Collection of solid waste i) the local board strongly supports Pay As You Throw (PAYT) rubbish collection services but has strong reservations about AC becoming a monopoly provider of this service as we believe competition in the rubbish collection marketplace is necessary in order to ensure that our community gets a service tailored to their needs and at a price that is competitive. ii) the local board note that the current North Shore rubbish collection service shows how competition is able to keep prices low and also ensures a service that is reliable and gives a high-quality outcome to our communities.  i)          provides the following feedback on other matters relating to the 2022/2023              Annual Budget: Sale of strategic assets to substantially reduce debt i) the local board has grave reservations of Auckland Council (AC) raising rates by up to 10% in the 2022/2023 budget. ii) the local board strongly suggests as an alternative the Governing Body sell shares in Auckland International Airport Limited (AIAL) and Ports of Auckland (POAL) (but not the land of the POAL) in order to reduce high levels of debt AC is experiencing. iii) the local board notes that selling the AIAL and POAL shares, in part or in full, were recommended by the Devonport-Takapuna Local board in May 2021 as part of our submission to the 2021/2022 AC long-term plan. iv) the local board notes that selling the AIAL and POAL shares, in order to reduce debt, was a recommendation in the EY and Cameron Partners report commissioned by the AC governing body in 2015 and this option needs to be put to the Auckland community as part of how the 2022/2023 annual plan that goes out for consultation early in 2022. j)         notes that it did not receive the Mayoral Proposal in time for its consideration at            this meeting, and will refrain from providing comment / feedback on its content            until it has been publicised and considered by its community. CARRIED
	Secretarial note: Members Deans and O’Connor requested that their opposition to including reference to the completion of the Patuone walkway in the Chairperson’s message approved under resolution a) be noted.
	Secretarial note: Members Bennett and van Tonder want their dissent to i) noted.

12.50 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................