Franklin Local Board

 

MINUTES

 

 

 

Minutes of a meeting of the Franklin Local Board held by videoconference (Microsoft Teams) on Tuesday, 23 November 2021 at 9.34am.

 

present

 

Chairperson

Andrew Baker

 

Deputy Chairperson

Angela Fulljames

 

Members

Malcolm Bell

 

 

Alan Cole

 

 

Sharlene Druyven

 

 

Amanda Kinzett

 

 

Matthew Murphy

 

 

Logan Soole

 

 


Franklin Local Board

23 November 2021

 

 

 

1          Welcome

 

The Chair opened the meeting and welcomed everyone present.

 

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

 

Sharlene Druyven declared an interest in Item 11, Franklin Strategic Partnerships Grants 2021/2022 - grant applications from Waiuku Business and Development Association.

 

 

4          Confirmation of Minutes

 

Resolution number FR/2021/156

MOVED by Member A Kinzett, seconded by Deputy Chairperson A Fulljames:  

That the Franklin Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 26 October 2021 as  true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Franklin Strategic Partnerships Grant 2021/2022

 

 

Sharlene Druyven declared an interest in the Waiuku Business and Development Association applications and took no part in discussion or voting on these items in b) Table Two.

Limasene Seve, Grants Advisor, was in attendance for this item.

 

 

Resolution number FR/2021/157

MOVED by Member S Druyven, seconded by Member A Cole:  

That the Franklin Local Board:

a)         approve funding for the 2021/22 financial year and signal indicative in-principle funding grants for financial years 2022/23 and 2023/24 for the Franklin Strategic Partnership Grant applications outlined in Tables One below:

 

 Table One: Franklin Strategic Partnership Grant applications

ID

Organisation

Requesting for funding

Amount requested

Approved Grant 2021/22

Indicative and in principle 2022/23

Indicative and in  principle 2023/24

FSG22-101

Waiau Pa Hop Trust

Towards traffic management, waste management, event costs and advertising

$5,000.00

$5000.00

$5,000.00

$5,000.00

FSG22-102

Franklin Family Support Trust Board

Towards running free men’s courses, Pacifica courses and antenatal courses in the community

$35,208.00

$27,573.00

$10,000.00

$10,000.00

FSG22-103

Franklin Integration Project Reference Group

Towards Franklin Positive Ageing Expo

$8,000.00

$0 cancelled due to COVID19

$8,000.00

$8,000.00

FSG22-106

Manukau Beautification Charitable Trust

Towards the delivery costs of Eye on Nature at Botanic Gardens

$8,000.00

$8,000.00

$8,000.00

$8,000.00

FSG22-107

Franklin A & P Society

Towards entertainment, seating and shade requirements for the A and P show

$20,000.00

$20,000.00

$20,000.00

$20,000.00

FSG22-108

Counties Manukau Sports Foundation

Towards suppliers’ costs, venue hire and health and safety resources for the Franklin activities

$27,300.00

$27,300.00

$24,000.00

$24,000.00

FSG22-109

Rotary Club of Pohutukawa Coast Rotary Inc

Towards the delivery costs of  Maraetai Beachlands Trolley Derby at Omana Regional Park on 26 February 2022

$5,000.00

$5,000.00

$5,000.00

$5,000.00

FSG22-110

Clevedon Agricultural & Pastoral Assn

Towards promotion, infrastructure, and provide free ‘in show’ entertainment

$30,000.00

$0 cancelled due to COVID19

$20,000.00

$20,000.00

FSG22-111

Manukau Heads Lighthouse Trust

Towards operations, maintenance of lighthouse, promotion, and installation of solar panel gates.

$20,000.00

$20,000.00

$15,000.00

$15,000.00

FSG22-113

Clevedon Community Business Association Incorporated

Towards advertising, marketing, administration,workshop material, promotional updates, and signage

$12,826.45

$12,250.00

$12,000.00

$12,000.00

FSG22-115

Waiuku Family Support Network Community Trust

Towards lease, insurance, and rates

$24,065.77

$27,573.00

$10,000.00

$10,000.00

FSG22-117

YMCA North

Towards training Hunua Falls Water Safety advisors, uniforms and staff costs of water safety advisors being at the falls during necessary hours to keep community safe

$12,303.00

$12,303.00

$12,000.00

$12,000.00

FSG22-118

Takutai Community Charitable Trust

Towards project coordinator, banners, flags, printing and stationery, travel, and advertising.

$12,235.75

$0

Does not align with board grant priorities

 

$5,000.00

$5,000.00

Total

 

 

$219,939

$164,999

$150,000

$150,000

 

 

 

(i)      note that on the basis of further information and advice received at the business meeting, the local board reallocated potential grant funding for Takutai Community Charitable Trust for the 2021/22 financial year in equal amounts to Franklin Family Support Trust Board and Waiuku Family Support Network Community Trust.

CARRIED

 

Note: Pursuant to Standing Order 1.9.7, Member Malcolm Bell requested that his dissenting vote   be recorded in relation to clause (i)

 

Resolution number FR/2021/158

MOVED by Member A Cole, seconded by Member L Soole: 

That the Franklin Local Board:

b)        approve 2021/22 financial year and signal indicative in-principle funding grants for financial years 2022/23 and 2023/24 for the Franklin Strategic Partnership Grant applications outlined in Tables One below:

Table Two: Franklin Strategic Partnership Grant applications

ID

Organisation

Requesting for funding

Amount requested

Approved Grant 2021/22

Indicative and in principle 2022/23

Indicative and in  principle 2023/24

FSG22-104

Waiuku Business and Development Association

Towards portable toilet hire, first aid station, traffic management, graphic design, waste management, production, and printing costs

$11,000.00

$0 - cancelled due to COVID19

$11,000.00

$11,000.00

FSG22-105

Waiuku Business and Development Association

Event costs - Waiuku Steel ‘n Wheels

$10,000.00

$10,000.00

$10,000.00

$10,000.00

Sub-total approved FY 2021/22

$21,000.00

$10,000.00

 

 

Sub-total approved in principle 2022/23 & 2023/24

 

 

$21,000

$21,000

 

c)         notes approval of the indicative allocation of grant funding in financial years 2022/23 and 2023/24 is in principle, and that a budget increase of $5,000 will be required to Work Programme line ID 42 in 2022/23 and 2023/24 to support this in principle commitment. The board requests that staff make this amendment and reflect the change in the draft work programme for 2022/23

d)        request that Connected Communities staff organise follow up meetings with Franklin Family Support Trust Board, Waiuku Family Support Network Community Trust, Takutai Community Charitable Trust and Counties Manukau Sports Foundation to ensure that prioritisation of activities are closely aligned with the Franklin Local Board Plan objectives.

 

CARRIED

 

 

 

 


 

12

Grant of new community lease at Beachlands Log Cabin, Sunkist Bay Reserve, 62 Wakelin Road, Beachlands

 

Resolution number FR/2021/159

MOVED by Chairperson A Baker, seconded by Member M Bell:  

That the Franklin Local Board:

a)      approve under the Local Government Act 2002, a new community building lease to Takutai Charitable Trust for the 91 square metre (more or less) building on the land described as Lot 55 Deposited Plan 19571 (Attachment A to the agenda report) known as Beachlands Log Cabin, at Sunkist Bay Reserve, 62 Wakelin Road, Beachlands; subject to the following conditions:

i)       term - five years commencing 1 December 2021 with one five year right of renewal, and a final expiry of 30 November 2031

ii)      rent - $1.00 per annum if requested

iii)     annual subsidised maintenance fee - $250 (plus GST)

b)      approve the Community Outcomes Plan (Attachment B to the agenda report) to be attached as a schedule to the lease

c)      note all other terms and conditions to be in accordance with the Local Government Act 2002 and the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

 

 

13

Allocation of Franklin Tourism Development Fund

 

Jonathan Sudworth, Local Economic Development Advisor, Auckland Unlimited, was in attendance to speak to this item.

 

 

Resolution number FR/2021/160

MOVED by Deputy Chairperson A Fulljames, seconded by Member L Soole:  

That the Franklin Local Board:

a)      approve Franklin Tourism Development Fund allocations this financial year 2021/22 as follows:

i)       $5,000 to Clevedon Community and Business Association to develop digital maps

ii)      $15,000 to Manukau Heads Lighthouse Trust including for wayfinding improvements

iii)     $10,000 to Te Kopu Incorporated to develop the Uenuku Markets

b)      request that Auckland Unlimited facilitate agreements for the approved funds, ensuring that agreements align with and support delivery on Franklin Local Board Plan 2020 outcomes

c)      note that there is significant potential for partnership between unsuccessful applicants and request that Auckland Unlimited work with potential applicants prior to the 2022/23 and 2023/24 financial years to identify collaborative opportunities for future submissions.

CARRIED

 

 

14

Update on Ara Kōtui (Improving Māori input into local board decision-making)

 

Carol McKenzie-Rex, Local Area Manager, spoke to this item on behalf of Lucy Stallworthy, Engagement Advisor

 

 

Resolution number FR/2021/161

MOVED by Chairperson A Baker, seconded by Deputy Chairperson A Fulljames:  

That the Franklin Local Board:

a)         receive the report on progress and achievements of the Ara Kōtui Programme and note that staff will report on progress to the participating local boards on a six-monthly basis

b)        thank mana whenua for participating in Ara Kōtui since its inception  

c)         note that Ara Kōtui needs to continue to engage mana whenua to ensure all iwi with an interest in the south are aware of the work of Ara Kōtui and have the opportunity to participate

d)        request the chairs of all participating local boards to collectively write to individual mana whenua to thank them for participating to date and/or welcome them to re-engage with the rōpū 

e)         reaffirm that the board’s representatives to Ara Kōtui (the improving Māori input into local board decision-making project of mana whenua and southern local boards) are the Local Board Chair, and the Deputy Chair as alternate

f)          circulate this report and resolutions to all southern local boards, including Howick and Maungakiekie-Tāmaki, for their information.  

CARRIED

 

 

15

Clarks Beach Recreation Reserve Concept Design

 

Matt Heywood was in attendance to speak to this item.

 

 

Resolution number FR/2021/162

MOVED by Member A Cole, seconded by Member A Kinzett:  

That the Franklin Local Board:

a)       approve the concept design for the asset renewals on the Clarks Beach Recreation Reserve (Attachment A of the report).

b)acknowledge the significant input into the concept design from the Clarks Beach community and mana whenua

CARRIED

 

 


16

Auckland Transport - Franklin Local Board update November 2021

 

Bruce Thomas, Auckland Transport Elected Member Relationship Manager, was in attendance to speak to this item

 

 

Resolution number FR/2021/163

MOVED by Chairperson A Baker, seconded by Member A Kinzett:  

That the Franklin Local Board:

a)       receive the Auckland Transport (AT) November update report.

b)express disappointment with AT and Kiwirail’s approach to engagement and communication on planning for the closure of the Papakura to Pukekohe railway line as part of the electrification project. A lack of proactive engagement did not provide the board with the opportunity to contribute local perspectives or support informed communications to affected communities

c)       note with disappointment that Auckland Transport has not progressed resolution FR/2021/117 i.e. has not progressed consultation on and delivery of Adams Drive and Lisle Farm Drive ‘no stopping’ line markings (NSAATs), noting that consultation has progressed for other projects during the latest COVID-19 restriction period. The board requests that Auckland Transport make an exception to their self-imposed consultation moratorium to enable this project to progress to delivery as soon as COVID-19 restrictions allow.

d)       request a correction to the report on Otau Mountain Road hours of logging operation start time as 6am (not 6.30am).

CARRIED

 

 

17

Approval for a new public road name at Carter Road, Patumahoe

 

Resolution number FR/2021/164

MOVED by Member A Cole, seconded by Chairperson A Baker:  

That the Franklin Local Board:

a)      approves the name ‘Patty Lane’ for the new public road created by way of subdivision at Carter Road, Patumahoe, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60329721 and SUB60318096, and road naming reference RDN90095856).

CARRIED

 

 

18

Approval for a new private road name at 46 Blackbridge Road, Papakura

 

Resolution number FR/2021/165

MOVED by Member A Cole, seconded by Member M Bell:  

That the Franklin Local Board:

a)      approve the name ‘Old Farm Lane’ for the new private road created by way of subdivision at 46 Blackbridge Road, Papakura, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference SUB60240583 and road naming reference RDN90095663).

CARRIED

 

 

19

Approval for a new private road name at 3-9 Windmill Road, 45-49 Birdwood Road & 44 Beatty Street, Pukekohe

 

Resolution number FR/2021/166

MOVED by Member A Kinzett, seconded by Member L Soole:  

That the Franklin Local Board:

a)      approves the name Mirahau Way for the new private road created by way of subdivision at 3-9 Windmill Road, 45-49 Birdwood Road and 44 Beatty Road, Pukekohe, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60368485 (LUC60368486 & SUB60368487))

CARRIED

 

 

20

Three Waters Economic Regulation Submission

 

Faithe Smith, Lead Financial Advisor, was in attendance to speak to this item.

 

 

Resolution number FR/2021/167

MOVED by Member A Cole, seconded by Member M Bell:  

That the Franklin Local Board:

(a)  provide the following feedback for inclusion in Auckland Council’s submission on the Economic Regulation and Consumer Protection for Three Waters Services in New Zealand discussion paper:

Stormwater regulations

i)     agree that stormwater networks that are currently operated by local authorities should be economically regulated, alongside drinking water and wastewater

Economic regulation regime

ii)    recommend that this be implemented gradually from 2024 to 2027

Treaty of Waitangi principles, and the rights and interests of iwi/Māori

iii)   agree that Treaty of Waitangi principles should be factored into the design of an economic regulatory regime for the three waters sector

Responsibility for determining the structure of three waters prices

iv)   recommend that the primary responsibility for determining the structure of three waters prices should sit with the water services entity, following engagement with their governance group, communities, and consumers

Economic regulator

v)    consider that Taumata Arowai is the most suitable body to be the economic regulator for the three waters sector on the basis that they are more likely to have wider social and environmental considerations.

 

vi)   recommend that the regulator also take responsibility to regulate private providers services (of scale) 

Vulnerable consumers

vii)  agree that the regulatory regime include a positive obligation to protect vulnerable consumers

viii) agree that the Commerce Commission is the most suitable body to be the consumer protection regulator for the three waters sector.

CARRIED

 


 

 

21

Draft Development Contributions Policy 2021

 

Faithe Smith, Lead Financial Advisor, was in attendance to speak to this report.

 

 

Resolution number FR/2021/168

MOVED by Member A Cole, seconded by Member A Kinzett:  

That the Franklin Local Board:

a)         support in principle the draft Contributions Policy 2021 with the following feedback on the key consultation topics:

Updating policy for capital projects in the 10-year Budget 2021-2031

a.    support updating the policy but suggest that it goes further to enable greater support for smaller development areas such as Clarks Beach, Clevedon, Beachlands and Belmont

Inclusion of projects beyond 10-years to the policy in stages starting with Drury

b.    support further investigation into the ramifications of charging now for a 30 year view of infrastructure as the benefits are unclear and could lead to unintended impacts and consequences 

c.    suggest investigation into possible clustering of areas to support spreading out the costs of development contributions

Requiring developers to pay their contributions earlier

d.    agree that development contributions is a fair mechanism for funding growth and is an important tool to building infrastructure

e.    suggest a balanced approach is required and support investigation into fifty percent development contributions to be paid up front at the time of applying for building consents for all developments (residential and non-residential) except non-commercial development on Māori land

Proposal to support Māori development with grants

f.     support the proposal to support Māori development with grants

CARRIED

 

 

22

Ngā Hapori Momoho | Thriving Communities Draft Strategy

 

Resolution number FR/2021/169

MOVED by Member A Kinzett, seconded by Member M Bell:  

That the Franklin Local Board:

a)      support in principle the draft Ngā Hapori Momoho | Thriving Communities Strategy 2022 – 2032 report with the following feedback:  

i)          The board considers that the Thriving Communities Strategy does not represent the deprivation through isolation that Franklin’s 16 villages and 13 settlements experience.

ii)         note that deprivation is increasingly being interpreted by Council staff to mean financial deprivation. There are communities within Auckland that have community service and well-being access issues that are unrelated to income, and these communities also require support from Auckland Council. For example, internet and mobile access is not an option for some areas within the Franklin Local Board area due to poor infrastructure; other areas cannot access public transport because it does not exist, meaning young and older people in particular cannot access opportunities, services and activities that support health and well-being. Auckland Council strategies, including the Thriving Communities Strategy, should consider this need to ensure this deficit is not exacerbated

iii)       note the importance of being clear on primary ownership of issues of importance to the community so that our communities can look to the appropriate agency for support and or action and so that community expectations are not raised in error

iv)       suggest that in progressing delivery on the Thriving Communities Strategy, staff reconcile this strategy with Local Board Plans to ensure collaboration and efficiencies. The board notes that Council’s multiple plans are not particularly well-linked and that this is a lost opportunity.

CARRIED

 

 

23

Urgent Decision - Franklin Local Board feedback on the Government’s Three Waters reform proposal.

 

Resolution number FR/2021/170

MOVED by Chairperson A Baker, seconded by Member M Murphy:  

That the Franklin Local Board:

a)      notes the Urgent Decision finalised on 10 September 2021, as follows, in that the local board:

i)        welcomes the opportunity to provide feedback from the local perspective for inclusion in Auckland Council’s feedback on the Three Waters reform proposal

ii)      notes that the board feedback is informed by the Franklin Local Board Plan 2020 which was developed in consultation with the public and communities across the Franklin Local Board area and represents the preferences and priorities of our local communities.

iii)     makes the following points on the Three Waters reform proposal in support of and supplementary to the Auckland Council feedback provided by Mayor Phil Goff:

 Need for three waters reform in New Zealand

A)     the board acknowledge that there is a crisis in the Three Waters service delivery around New Zealand that is endangering human and animal health, and it is certainly negatively impacting on the environment. The status quo is not fit for purpose or sustainable, and change is required to support improved safety, quality, and environmental performance of three water services across much of New Zealand

B)     the board is confident however, that the management of water service delivery in Auckland, through Watercare as a Council Controlled Organisation and through the Healthy Waters department of Auckland Council, does not present the same risks to public or environmental health as seen elsewhere. Furthermore, this management approach enables excellent relationships and improving collaboration and clear accountability at the local level.

Proposed entity A (Auckland and Northland)

C)     note that it is proposed that Auckland, along with the Far North, Kaipara and Whangarei councils form entity A. The Franklin Local Board area shares borders with entity B. It is unclear at this time if there is a local risk through this separation from entity B communities i.e. to realising the benefits and opportunities from the cultural, social, economic and environmental ties between the south of Auckland, Waikato and Hauraki districts. Franklin Local Board request that this risk is further analysed and considered as the proposal is further developed

D)     clarity is needed as to how infrastructure that will service both entities A and B (e.g Pukekohe waste water plant) will be managed, and possible impacts on the affected communities within both entity areas.

Proposed governance and representation arrangements

E)     the board considers that the proposed governance and representation arrangements create a risk to collaboration between entity governance and Auckland Council, particularly at the local level.

F)      the appointment of the directors is too far removed from councils, and accountability to councils and water users is too distant and remote. The board considers it unlikely that the governance proposed for entity A will facilitate collaboration on local strategic priorities i.e. as set out in local board plans. Auckland’s water supply is predominantly sourced through assets within the Hūnua Ranges which is also a significant recreational asset, environmental taonga and driver of local economic activity. It will be critical that any entity works at the local level to support water assets to function on balance with other strategic priorities

G)     the board suggests proportional governance refinements to the proposed new entities to ensure there is the correct measure of accountability, including at the local level and that Auckland Council’s shared governance structure is actively considered

Integration of land-use/growth planning and water services

H)     supports the proposal for integration with any new spatial and resource management planning processes.

Environmental and/or economic regulation

I)       supports the principle of regulating quality-of-service provision and charges to water users with reporting back to Government, panels, and councils.

CARRIED

 

 

24

Governance Forward Work Calendar November 2021

 

Resolution number FR/2021/171

MOVED by Deputy Chairperson A Fulljames, seconded by Member L Soole:  

That the Franklin Local Board:

a)      note the governance forward work calendar dated November 2021.

CARRIED

 

 

25

Franklin Local Board workshop records

 

Resolution number FR/2021/172

MOVED by Member A Kinzett, seconded by Member S Druyven:  

That the Franklin Local Board:

a)      receive the Franklin Local Board workshop records for 5, 12, 19 and 26 October 2021.

CARRIED

 

 

 

26        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

10.12 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................