Date: Time: Meeting Room: Venue:
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Thursday 25 November 2021 10.00am This meeting
will be held remotely and can be viewed on the Auckland Council website
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Tira Kawana / Governing Body
OPEN ATTACHMENTS
Additional Attachments Under Separate Cover
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15 Summary of Governing Body information memoranda, workshops and briefings (including the Forward Work Programme) - 25 November 2021
B. Memorandum - Notice of motion in Relation to Volunteer Groups in Kaipātiki – Kaipātiki Local Board Decision 3
C. Memorandum - Hub Building in Northcote Town Centre - Kaipātiki Local Board Decision 5
D. Memorandum - Enabling Housing Supply Amendment Bill - Kaipātiki Local Board Decision 9
Governing Body 25 November 2021 |
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MEMO TO: Sarndra O’Toole - Kaiarataki Kapa Tohutohu Mana Whakahaere / Team Leader Governance Advisors
COPY TO: Taryn Crewe, Jacinda Short
FROM: Jacinda Short - Democracy Advisor
DATE: 21 October 2021
MEETING: Kaipātiki Local Board Meeting of 20/10/2021
Please note for your action / information the following decision arising from the meeting named above:
KT/2021/166 |
Notice of Motion - Contractor Performance in Relation to Volunteer Groups in Kaipātiki |
FILE REF |
CP2021/15170 |
AGENDA ITEM NO. |
12 |
Notice of Motion - Contractor Performance in Relation to Volunteer Groups in Kaipātiki |
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Resolution number KT/2021/166 MOVED by Member A Tyler, seconded by Chairperson J Gillon: That the Kaipātiki Local Board: a) note that contractor relations with ecological restoration volunteers appear to have fallen short of contract specifications, and that this is counterproductive to both the Kaipātiki Local Board’s Pest-Free Kaipātiki strategy, the spending of NETR funds and Auckland Council’s stated intentions to protect our natural environment. b) request that a review of SMART procurement outcomes for Kaipātiki be initiated promptly with a particular focus on the possible inclusion of specific KPIs for working with volunteer groups. c) request information as to whether any contract variations have been made to enable community empowerment as noted in section 41 and 54 of a report received by the Kaipātiki Local Board March 15th 2017 (refer Attachment B of agenda report). d) request information as to how contractor performance against Section 1.16 of Auckland Council Full Facilities Contract Specifications (refer Attachment A of agenda report) detailing the way contractors shall work with volunteer groups has been assessed, especially during the recent contract extension review process. e) request advice as to whether Section 1.3 ‘Relationship Management Plan’ of the Full Facilities Contract Specifications was intended to include a requirement on Suppliers to develop communications plans with volunteer groups and, if so, how this has been assessed, especially during the recent contract extension review process. f) request that this resolution be circulated to all Auckland councillors and local board members. CARRIED |
SPECIFIC ACTIONS REQUIRED:
25 November 2021 |
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MEMO TO: Sarndra O’Toole - Kaiarataki Kapa Tohutohu Mana Whakahaere / Team Leader Governance Advisors
COPY TO: Gary Jackson, Kate Cumberpatch, Kimberly Rees
FROM: Jacinda Short - Democracy Advisor
DATE: 21 October 2021
MEETING: Kaipātiki Local Board Meeting of 20/10/2021
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Please note for your action / information the following decision arising from the meeting named above:
KT/2021/169, KT/2021/172, KT/2021/173 |
Brief report to approve the location of the new multi-purpose community hub building in Northcote Town Centre |
FILE REF |
CP2021/15268 |
AGENDA ITEM NO. |
15 |
Brief report to approve the location of the new multi-purpose community hub building in Northcote Town Centre |
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Gary Jackson, Portfolio Specialist - Eke Panuku, Kate Cumberpatch, Priority Location Director – Eke Panuku and Kimberly Rees, Service and Asset Planning Specialist, were in attendance via Skype for Business to address the board on this item.
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Resolution number KT/2021/170 MOVED by Deputy Chairperson D Grant, seconded by Chairperson J Gillon: That the Kaipātiki Local Board: a) approve the location of the new Northcote multi-purpose community hub building to be a refurbishment and extension (to the north-west) of the current Mitchell Building as per Option 1 b) express an expectation that the building size be a minimum of 2000-2250m2, as this is the indicative size arising from the community needs assessment research adopted by the local board (resolution number KT/2021/149). c) express concern that the secured budget of $17.3m for the community hub and fit-out is based on an area of 1,500m2, as a community hub building of that size is unlikely to be sufficient for Northcote in the face of significant population growth, and ask that Eke Panuku and the Governing Body seriously consider an increase in funding to ensure at least a minimum provision of 2000-2250m2 floor space for the community hub (the indicative size arising from the community needs assessment research adopted by the local board KT/2021/149). We note that based on the projected population of 22,546 in the Northcote catchment, the library alone should be approximately 922.5m2 (based on 41m2/1000 people as indicated in the Community Facilities Network Plan), leaving just over 500m2 for various service providers, toilet, reception facilities, etc, which is not adequate. d) note that location Option 1 provides an opportunity cost of approximately $4.8 million over location Option 2 (Lake Road); allows for the additional development of c100 homes; and ensures the retention of the Mitchell Building. Also, based on current estimates, the cost per m2 of refurbishing and/or redesigning the Mitchell Building is half the estimated cost per m2 of a new stand-alone building as per Option 2. e) note the approximate timeframe for location Option 1 in the below table: f) require that the location of the community hub building extension has minimal impact on Cadness Reserve, while creating a viewshaft connection between the town centre and the reserve. CARRIED
Note: Under Standing Order 1.9.7 Member A Shaw requested his vote recorded against clause f)
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Resolution number KT/2021/171 MOVED by Deputy Chairperson D Grant, seconded by Chairperson J Gillon: That the Kaipātiki Local Board: g) require dedicated parking to service the community hub building, such as a loading zone for library supplies, senior parking, disabled parking, parent parking and bicycle parking. h) request that there is a visual connection in the paving treatment between Pearn Place and the community hub building, and that this may require that the Ernie Mays Street bus stops are not located immediately outside the entrance to the community hub building.
A division was called for, voting on which was as follows:
The motion was declared carried by 5 votes to 2. CARRIED |
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Resolution number KT/2021/172 MOVED by Deputy Chairperson D Grant, seconded by Chairperson J Gillon: That the Kaipātiki Local Board: i) note the local board’s resolution KT/2021/149 from 15 September 2021 regarding further requirements for the community hub building. j) request that the Chairperson and Deputy Chairperson work with staff to establish a facilitated working group to determine design brief requirements for the community hub building prior to the design brief being approved by the local board, to be comprised of all Kaipātiki Local Board members, applicable council and Eke Panuku staff, and representatives of identifed community hub building stakeholders. A division was called for, voting on which was as follows:
The motion was declared carried by 5 votes to 1. CARRIED |
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Resolution number KT/2021/173 MOVED by Deputy Chairperson D Grant, seconded by Chairperson J Gillon: That the Kaipātiki Local Board: k) request a workshop on the design of Cadness Reserve (including a full basketball court and play equipment), noting that the Northcote Redevelopment project has a budget of $1.8million for the renewal and enhancement of Cadness Reserve, and that the local board has final approval on the design. l) request detail on any renewal funding identifed/tagged in future years for the Norman King Building, Mitchell Building annex or the playground in front of the Mitchell Building, and whether any such funding is available to re-allocate to other projects. m) note that the local board has decision-making responsibility for the design (including spatial requirements and service provision, build, and fit-out) of the new community facility within the budget parameter agreed with the Governing Body. A division was called for, voting on which was as follows:
The motion was declared carried by 5 votes to 1. CARRIED |
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Resolution number KT/2021/174 MOVED by Deputy Chairperson D Grant, seconded by Chairperson J Gillon: That the Kaipātiki Local Board: n) request that this resolution is circulated to the members of the governing body. CARRIED
Note: Under Standing Order 1.9.7 Member A Shaw and Member C Schmidt requested their votes recorded against clause n) |
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SPECIFIC ACTIONS REQUIRED: