Hibiscus and Bays Local Board

 

OPEN MINUTES

 

 

Minutes of a meeting of the Hibiscus and Bays Local Board held via Skype for Business on Thursday, 18 November 2021 at 2.00pm.  Either a recording or a written summary of this meeting will be uploaded to the Auckland Council website.

 

present

 

Chairperson

Gary Brown

 

Deputy Chairperson

Victoria Short

 

Members

Andy Dunn

 

 

Janet Fitzgerald, JP

 

 

Gary Holmes

 

 

Julia Parfitt, JP

 

 

Alexis Poppelbaum

 

 

Leanne Willis

 

 

ALSO PRESENT

 

Councillor

Wayne Walker

 

 

Councillor

John Watson

 

 

 

 

 

 

 

Hibiscus and Bays Local Board

18 November 2021

 

 

 

1          Welcome

 

            The chairperson opened the meeting with a karakia and welcomed those in attendance.

 

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number HB/2021/134

MOVED by Member G Holmes, seconded by Deputy Chairperson V Short:  

That the Hibiscus and Bays Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 21 October 2021, as a true and correct record.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

The Hibiscus and Bays Local Board acknowledged all of the essential services that have been working hard over this COVID-19 period, in particular the Healthcare and Police services.

 

 

7          Petitions

 

There were no petitions.

 

 

 

8          Deputations

 

8.1

Deputation: 2nd Hand Golf Limited

 

Tania Collins and Andrew Stiling were in attendance for this item.

 

Resolution number HB/2021/135

MOVED by Chairperson G Brown, seconded by Member A Dunn:  

That the Hibiscus and Bays Local Board:

a)         thank Ms Collins and Mr Stiling for their presentation.

CARRIED

Note:

The local board requested an investigation into the responsibility for stormwater infrastructure over the Whangaparāoa Golf Course land and this report be brought back to the local board.

 

 

8.2

Deputation: Governing Body update

 

Albany Ward Councillors John Watson and Wayne Walker were in attendance to provide a verbal update on Governing Body activities.

 

Resolution number HB/2021/136

MOVED by Chairperson G Brown, seconded by Member A Dunn:  

That the Hibiscus and Bays Local Board:

a)         thank Councillor John Watson and Councillor Wayne Walker for their update.

CARRIED

 

 

9          Public Forum

 

There was no public forum.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Auckland Transport Update to the Hibiscus and Bays Local Board November 2021

 

Resolution number HB/2021/137

MOVED by Chairperson G Brown, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      receive the Auckland Transport update November 2021.

CARRIED

 

 

 

12

Allocation of Local Board Transport Capital Fund

 

Resolution number HB/2021/138

MOVED by Member J Parfitt, seconded by Member G Holmes:  

That the Hibiscus and Bays Local Board:

a)      receive the Auckland Transport Local Board Transport Capital Fund report November 2021

Resolution HB/2021/96 has already approved $1,800,000 for Ōrewa Boulevard Stage 3 with this resolution noting that the remaining $714,746 be allocated to projects in the East Coast Bays subdivision. 

b)      approve expenditure of the local board transport fund as follows:

i)       $14,000 for the formalisation of a crossing on Beachfront Lane, Browns Bay

ii)      $140,000 for walkway lighting in Aickin Reserve (between Deep Creek Road and Beach Road)

iii)     $30,000 for wayfinding signage – contribution of wayfinding previously delivered

iv)     $10,000 for Torbay bollards along the Plaza edge

c)      approve in principle the remaining budget of $520,746 reserved for East Coast Bays School safety improvements, additional to the existing Auckland Transport Road Safety – Speed Management programme

CARRIED

 

 

13

Landowner Approval - Waterworld Summer 2021/2022 Tour

 

Additional information relating to this item was circulated to members on 16 November 2021 in support of the item.  Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachment.

 

MOVED by Member J Fitzgerald, seconded by Member A Dunn: 

That the Hibiscus and Bays Local Board:

a)      grant landowner approval to hold the Waterworld Summer Tour event at Browns Bay, Mairangi Bay and Red Beach in December 2021, January 2022 and February 2022 subject to the below conditions:

i)        all reserve, toilet and carpark areas are to be left clean and tidy, with all litter collected, sorted and removed off site Waterworld Summer Tour (the event organiser) at the end of the event

ii)       Auckland Council’s Event Facilitator will organise a pre-event handover meeting between the event organiser and relevant parks staff to assess the condition of the park and discuss all conditions

iii)      vehicle access is not permitted within the grassed areas of the reserve.  No vehicles to be parked on the beach locations

iv)      no vehicle movement or structures are permitted under the drip line of any trees to avoid damage to the roots from compaction

v)      the event organiser is responsible for the security of the reserve during the event, and to ensure all gates are closed and locked whenever access is not required

vi)      all smaller structures must be carried in and installed by hand (ezi-ups)

vii)     suitable footing is to be used for all large structures which prevents a point loading impact

viii)    pegs from ezi-ups, gazebos etc. must be counted pre and post event and are to be clearly visible.  No pegs are to be left on the grounds after the activity as can damage council mowers

ix)      power is to be self-generated.  All generators are to have protective surface (plyboard or similar) underneath them and are to be used in conjunction with ‘lifeguard’ or RCD protection.  All leads and electrical appliances will be managed so as to not pose any hazards and are compliant with ‘AS/NZS 3760:1996 (In-service Safety Inspection & Testing of Electrical equipment’

x)      all BBQ’s must be raised off the ground and have a protective surface (such as plyboard) underneath them

xi)      the event organiser must take responsibility for the repair and replacement of any park asset, including grass, which may be damaged as a result of this event, to the satisfaction of Parks staff

CARRIED

 

MOVED by Member J Parfitt, seconded by Deputy Chairperson V Short as an amendment by way of addition:

xii)     all residents and businesses which share a common boundary with the reserve shall be notified at least one week prior to the event.

CARRIED

 

The substantive motion was put.

 

Resolution number HB/2021/139

MOVED by Member J Fitzgerald, seconded by Member A Dunn: 

That the Hibiscus and Bays Local Board:

a)      grant landowner approval to hold the Waterworld Summer Tour event at Browns Bay, Mairangi Bay and Red Beach in December 2021, January 2022 and February 2022 subject to the below conditions:

i)       all reserve, toilet and carpark areas are to be left clean and tidy, with all litter collected, sorted and removed off site Waterworld Summer Tour (the event organiser) at the end of the event

ii)      Auckland Council’s Event Facilitator will organise a pre-event handover meeting between the event organiser and relevant parks staff to assess the condition of the park and discuss all conditions

iii)     vehicle access is not permitted within the grassed areas of the reserve.  No vehicles to be parked on the beach locations

iv)     no vehicle movement or structures are permitted under the drip line of any trees to avoid damage to the roots from compaction

v)      the event organiser is responsible for the security of the reserve during the event, and to ensure all gates are closed and locked whenever access is not required

vi)     all smaller structures must be carried in and installed by hand (ezi-ups)

vii)    suitable footing is to be used for all large structures which prevents a point loading impact

viii)   pegs from ezi-ups, gazebos etc. must be counted pre and post event and are to be clearly visible.  No pegs are to be left on the grounds after the activity as can damage council mowers

ix)     power is to be self-generated.  All generators are to have protective surface (plyboard or similar) underneath them and are to be used in conjunction with ‘lifeguard’ or RCD protection.  All leads and electrical appliances will be managed so as to not pose any hazards and are compliant with ‘AS/NZS 3760:1996 (In-service Safety Inspection & Testing of Electrical equipment’

x)      all BBQ’s must be raised off the ground and have a protective surface (such as plyboard) underneath them

xi)     the event organiser must take responsibility for the repair and replacement of any park asset, including grass, which may be damaged as a result of this event, to the satisfaction of Parks staff

xii)    all residents and businesses which share a common boundary with the reserve shall be notified at least one week prior to the event.

CARRIED

 

Attachments

a     18 November 2021, Hibiscus and Bays Local Board - Item 13: Landowner Approval - Waterworld Summer 2021/2022 Tour - Additional information

 

 

14

Ngā Hapori Momoho | Thriving Communities Draft Strategy

 

Resolution number HB/2021/140

MOVED by Chairperson G Brown, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      support the draft Ngā Hapori Momoho | Thriving Communities Strategy 2022 – 2032 as set out in Attachment A to this report. ​ 

b)      recommend that the investment principles include mention of Auckland Council collaborating with central government and other funders to maximise the investment impact for communities in need.

c)      recommend that the key shift ‘from one size fits all to targeted approaches’ also includes mention of Direction 1 from the Auckland Plan, an inclusive Auckland where everyone belongs, as only focusing on disparity of outcome without explicitly addressing social isolation is not conductive to thriving communities.

CARRIED

 

 

15

Draft Contributions Policy 2021

 

Resolution number HB/2021/141

MOVED by Member G Holmes, seconded by Member A Dunn:  

That the Hibiscus and Bays Local Board:

a)      provide feedback on the draft Contributions Policy 2021 on the following key consultation topics:

 

 

i)       improve the strategic long-term review process, including local board views, to determine and capture a broader range of future infrastructure projects attributable to growth on a regional level, including costings, within Long-term Plan

ii)      support the inclusion of projects beyond the 10-year budget, not only starting with Drury but identify a road map for broadening this region-wide future project funding

iii)     recommend much greater transparency for communities, including new house buyers, in what a development contribution is collected for, how those projects are selected, and how the projects are funded

iv)     note the high number of developers who have opposed the changes

v)      endorse the proposal to support Maori development with grants, and seek consideration to extend this proposal to other not for profit groups.

CARRIED

 

 

16

Road names for three new public roads at 2 Pohewa Road, Silverdale

 

Resolution number HB/2021/142

MOVED by Member L Willis, seconded by Member A Dunn:  

That the Hibiscus and Bays Local Board:

a)   approve three road names as follows for the new public roads in the Build Rich Limited subdivision at 2 Pohewa Road, East Coast Heights in accordance with section 319(1)(j) of the Local Government Act 1974.

(i)         Kapehu Road                 (Road 1)

(ii)        Clara Road                      (Road 2)

(iii)       Bronzewater Drive         (Road 3)

CARRIED

 

 

17

Members' Reports

 

Resolution number HB/2021/143

MOVED by Member J Fitzgerald, seconded by Chairperson G Brown:  

That the Hibiscus and Bays Local Board:

a)      receive the reports from Local Board Members G Brown, V Short, J Fitzgerald, A Poppelbaum and A Dunn.

CARRIED

 

 

18

Governance forward work calendar

 

Resolution number HB/2021/144

MOVED by Member J Fitzgerald, seconded by Deputy Chairperson V Short:  

That the Hibiscus and Bays Local Board:

a)      note the governance forward work calendar.

CARRIED

 

19

Hibiscus and Bays Local Board workshop records

 

Resolution number HB/2021/145

MOVED by Deputy Chairperson V Short, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      note the workshop records for October 2021.

CARRIED

 

 

20        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

3.14pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................