Addendum Agenda of Maungakiekie-Tāmaki Local Board

Maungakiekie-Tāmaki Local Board

30 November 2021

Auckland Council’s Performance Report: Maungakiekie-Tāmaki Local Board for quarter one 2021/2022

File No.: CP2021/18732

Te take mō te pūrongo

Purpose of the report

1. To provide the Maungakiekie-Tāmaki Local Board with an integrated performance report for quarter one, 1 July – 30 September 2021.

Whakarāpopototanga matua

Executive summary

2. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2021/2022 work programme.

3. The key activity updates from this period are:

· the local board allocated $68,482 through its first local grants round

· Ruapōtaka Marae are continuing to work on its business plan whilst also increasing its service provision and number of staff

· staff are working on the gap analysis for the local boards new project, advancing Māori prosperity

· majority of the strategic partnerships recipients have been providing essential services throughout quarter one, with the remaining groups using this time to connect with other funders and strengthen their organisational structures

· the tender for the operator of the Onehunga Community Recycling Centre is in its final stages with the operator to be announced before December.

· the Kai Collective have temporarily moved to Panmure Hall to help with the increased demand for food parcels over lockdown.

4. St Georges Rowing Club Incorporated have requested that their lease be progressed this financial year in order to secure external funding. As this lease is not currently on the local boards 2021/2022 work programme (attachment A), the local board is required to reprioritise their leasing work programme. To enable sufficient staff capacity to progress this lease, the local board is required to defer two leasing activities currently on their 2021/2022 work programme.

5. The following activities in the local board’s 2021/2022 work programme (Attachment A) are below budget and at risk of non-delivery. Additionally, funding received through local board film revenue requires allocation.

· Local Civic Events (#345)

· LB event – Onehunga Christmas Lights (#346)

· Lagoon Stadium subsidised casual court access (#1723)

6. This funding is available to be reallocated to the following activities:

· Movies in Parks (#1509)

· Maybury Reserve – develop concept plan (#30825)

· Building resilient whanau (new activity)

7. All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged).

8. The financial performance report compared to budget 2021/2022 is attached. There are some points for the local board to note;

· overall operating results for the first three months of the year is ten per cent below the budget due to lower revenue and expenditure.

· revenue from venues for hire is below budget by 44 percent as council facilities are closed due to COVID-19 restrictions.

· overall, expenditure is below budget by 12 percent as only restricted services are offered to the public.

· in Locally Driven Initiatives, expenditure is below budget by ten percent as public facing events and projects are rescheduled.

· capital expenditure delivery is below budget by ten percent and has been disrupted due to COVID-19.

9. The Customer and Community Services capex budget has been revised to incorporate delayed delivery or earlier commencement of individual projects or other changes that are of material value.

Ngā tūtohunga

Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

That the Maungakiekie-Tāmaki Local Board :

a) receive the performance report for quarter one ending 30 September 2021.

b) note that the Customer and Community Services Capex work programme been updated to reflect financial deferrals (Attachment C)

c) reallocate the following 2021/2022 locally driven initiative operating expenditure budgets to the new activity, Building resilient whānau:

i) $20,000 from the activity, LB event – Onehunga Christmas Lights

d) reallocate the following 2021/2022 locally driven initiative operating expenditure budgets to the activity, Movies in Parks:

i) $6,000 from the activity, LB event – Onehunga Christmas Lights

e) reallocate the following 2021/2022 locally driven initiative operating expenditure budgets to the activity, Maybury Reserve – develop concept plan:

i) $6,000 from the activity, LB event – Onehunga Christmas Lights

ii) $2,500 from the activity, Lagoon Stadium subsidised casual court access

iii) $15,000 from the activity, Local Civic events

iv) $1,385 from the Local Board Film Revenue

f) defer [a minimum of two] leasing activities from the 2021/2022 work programme to the 2022/2023 work programme.

g) approve bringing forward the leasing activity, St George’s Rowing Club, to the 2021/2022 work programme.

Horopaki

Context

10. The Maungakiekie-Tāmaki Local Board has an approved 2021/2022 work programme for the following operating departments:

· Customer and Community Services

· Infrastructure and Environmental Services;

· Plans and Places;

· Auckland Unlimited.

11. The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

COVID-19 restrictions

12. Auckland has faced COVID-19 restrictions (Level 3 and 4) from 17 August 2021 - 6 weeks of quarter one (just under half the period this report covers).

13. Asset based services were significantly impacted as all regional and community facilities were closed.

14. Impacts to individual activities are reported in the work programme update (attachment A).

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

15. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

16. The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme by activity status and department

Key activity updates

17. Local community grants: the local board completed its first local grants round of the financial year. A total of $68,482 was allocated, leaving $44,040 to be allocated to the following granting rounds.

18. Ruapōtaka marae support: the marae has expanded its service provision and increased the number of its staff. Council staff are supporting the marae with its business plan, which once complete the marae will submit their applications for a lease and landowner approval.

19. Advancing Māori prosperity: staff are working on a gap analysis, investigating the local boards current relationship with mana whenua and mataawaka.

20. Strategic partnerships: Five of the nine grant recipients provided essential services to the community during level three and four lockdowns. The remaining four recipients have been connecting with other funders and seeking advice from legal and human resource experts to strengthen their organisational structures.

21. Engaged communities:

· Kai Collective temporarily moved from Riverside Community Centre to the Panmure Hall to help with increased demand for food parcels over the level 4 and level 3 Covid restrictions. The group made approximately 650 parcels per week.

· The tender for the operator of the Onehunga Community Recycling Centre is in its final stages with the operator to be announced before December.

22. Ecological Volunteers and Environmental Programme: The second successful community tree planting event took place at Apirana Reserve, with the planting of 660 plants. There was also a small planting of 40 plants carried out at Dunkirk Reserve.

23. Jubilee Bridge: detailed design work is underway with consent applications lodged in July 2021. There has been a delay in completing Geotech investigations. Once able, staff will continue the Geotech investigations and detailed designs before presenting final designs to the local board.

24. Fergusson domain: consultation for the preferred sports to be played at the courts has been completed. Staff are managing the risk of potential increase in material costs and expect to start physical works in February 2022.

25. The following Community Facilities activities are now complete:

· Waikaraka Park – replace seating infrastructure (#2453)

· Onehunga Pool – renew boiler (#3232)

· (Carry forward) Urban Forest (Ngāhere) Knowing FY20 (#3088)

Activities on hold

26. The following work programme activities have been identified by operating departments as on hold:

· Te Oro Business Plan Initiatives (#330): this project has been paused due to reduced staffing capacity

· Point England Reserve Service Assessment (#1236): this project is on hold until the treaty settlement is finalised.

Changes to the local board work programme

Deferred activities

27. These activities are deferred from the 2021/2022 work programme:

· Pt England Reserve (#1004) – new lease for Tāmaki Model Aircraft Club Incorporated: the club's lease will continue on a monthly roll over as recommended by the Treaty Settlement Office, and this item will be transferred to the 2022/2023 work programme

· Captain Springs Reserve – renew park assets (#2408): preliminary investigation for this project is due to commence in early FY22/23 .

Activities merged with other activities for delivery

28. These activities have been merged with other activities for efficient delivery:

· Wai-o-Taiki nature Reserve – feasibility and investigation for track network (#3187) merged with Wai-o-Taiki Nature Reserve – develop nature trail (#20729)

Activities with changes

29. The following work programmes activities have been amended to reflect minor change, the implications of which are reported in the table below. The local board was informed of these minor changes and they were made by staff under delegation.

Table 1: Minor change to the local board work programmes

Activity Name	Change	Reason for change	Approved FY21/22 budget	Revised budget
Riverside Community Centre – comprehensive renewal	Budget increase ($16,000)	Additional budget is required for the full roof replacement. The project manager has considered only renewing one half of the roof in order to deliver within allocated budget, however by replacing the full roof now means another project is not required in future years with additional funding in order to replace the existing half. By approving this minor variation now, this is a long-term saving.	$154,370	$170,370
Waikaraka Park – replace seating infrastructure	Budget decrease (-$16,000)	Full works have been scoped and priced which have come under budget. The savings from this project can be reallocated into another project.	$300,000	$284,000
Maungakiekie-Tamaki – renew minor assets	New project name (Maungakiekie-Tamaki – minor renewals)	Allows for more flexibility on delivering within the new project name. “Minor assets” are very specific whereas “minor renewals” allows the Project Manager to renew wider variety of assets within the financial envelope.	-	-

Reprioritisation of the Leasing Work Programme

30. St Georges Rowing Club Incorporated, have a lease for the site at 102 Kings Road, Panmure. The group own the building on site and its current lease has a final expiry of 28 February 2025.

31. St Georges Rowing Club have requested that their lease be progressed this financial year in order to secure a $300,000 grant from an external funder.

32. St Georges Rowing Club Incorporated is not currently on the local boards 2021/2022 work programme (attachment A). As a result, the local board is required to reprioritise their leasing work programme.

33. To enable sufficient staff capacity to progress the St Georges Rowing Club Incorporated lease this financial year, the local board is required to defer two leasing activities currently on their 2021/2022 work programme.

34. Deferral of any of the boards leases holds a level of reputational risk. Therefore, the following leasing activities are deemed most appropriate options to defer given the limited progress made to-date, or the inability to progress the lease due to other matters.

35. If the local board decide to defer any of the leases outlined in the table below, they will be placed on the local boards 2022/2023 work programme, which begins on 1 July 2022.

Table 2: Options for deferral to the 2022/2023 work programme.

Leasee	Progress on lease to date
Mt Wellington Playcentre Association	The group has everything needed for their application, but staff can progress this lease in FY22/23
Onehunga Combined Sports Trust	This lease cannot begin until the invoices for the use of the clubs toilets has been resolved. The invoices are still being negotiated between staff and the group
Te Papapa Rugby Club	Staff are waiting for the group to provide necessary documents before the lease can be progressed
Auckland Studio Potters Incorporated	This is a streamlined renewal that can be progressed in FY22/23

Budget reallocations

36. The activities in the local board’s 2021/2022 work programme (Attachment A) below (Table 3) are below budget and at risk of not being delivered in the financial year.

37. Also noted in the table below is funding received through local board film revenue, that requires allocation.

Table 3: Activities below budget and require reallocation.

Activity	Allocated budget	Budget to reallocate
Local Civic Events (#345)	$15,000	$15,000
LB event – Onehunga Christmas Lights (#346)	$32,000	$32,000
Lagoon Stadium subsidised casual court access (#1723)	$2,500	$2,500
Local Board Film Revenue	-	$1,385

38. Staff recommend that this funding be reallocated to the activities outlined in table below.

Table 4: Recommended activities to receive reallocation.

Activity		Remaining budget	Recommended budget increase	Potential revised budget
Movies in Parks (#1509)	To enable this event to proceed under the new Covid19 protection framework, additional budget is required to implement vaccination checks and additional health measures.	$14,000	$6000	$20,000
Maybury Reserve – develop concept plan (#30825)	More consultation and stakeholder engagement is required than previously anticipated. Additional budget will enable more work on the plan to be progressed this financial year.	$20,000	$25,000	$45,000
Building resilient whanau (new activity)	Staff have advised that they are able to deliver a new activity to address outcome two of Building Resilient Whānau and Connected Communities: support the development of sustainable food systems and greater food security.	-	$20,000	$20,000

Tauākī whakaaweawe āhuarangi

Climate impact statement

39. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

40. Work programmes were approved in June 2021 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

41. When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

42. This report informs the Maungakiekie-Tāmaki Local Board of the performance for ending 30 September 2021.

Tauākī whakaaweawe Māori

Māori impact statement

43. The local board remains committed to integrating and supporting work that contributes to outcomes for Māori. This includes enhancing partnerships and collaborative ways of working with mana whenua and mataawaka.

44. The Maungakiekie-Tāmaki Local Board Plan 2020 has the lens of Te Ao Māori woven throughout, as well as an outcome that focuses on: Te ao Māori is thriving and visible. The local board plan guides local board decision making, including through the development and delivery of the 2021/2022 work programme.

45. Some of the activities in the local board’s 2021/2022 work programme (Attachment A) have specific impact on the wider Māori community, this includes:

· continued collaboration with Ruapōtaka Marae and their marae redevelopment

· Te Oro hosted the annual Te Ara Rama Matariki Light Trail at Maybury Reserve

· Oranga Community Centre collaborated with Te Papapa primary school’s Māori unit and Synergy Projects to deliver a community-led event celebrating all thing Kaupapa Māori.

· All of the libraries collaborated with community partners to acknowledge and celebrate Matariki

Ngā ritenga ā-pūtea

Financial implications

46. This report is provided to enable the Maungakiekie-Tamaki Local Board to monitor the organisation’s progress and performance in delivering the 2021/2022 work programmes. There is a recommendation to reallocate Locally Driven Initiative Operating Expenditure (LDI Opex) budgets from cancelled activities of $50,885 to top up selected approved work programmes. The reallocation recommendation has no financial impact on the overall LDI Opex budget.

Financial Performance

47. Revenue at $99,000 is $49,000 below the budget. This is mainly from venue hire and libraries before the COVID-19 lock down in mid-August.

48. Expenditure of $3,210,000 is below the budget by $433,000 overall. In asset- based services, some building and sports field maintenance services were impacted by COVID-19 restrictions. In Locally Driven Initiatives, expenditure is below the budget by $98,000. Local Community Grants of nearly $52,000 have been allocated and other projects are at various stages of planning and delivery. Projects totalling over $213,000 was carried forward for delivery in this financial year.

49. Capital spend is $422,000 and is below budget by $181,000 due to COVID-19 disruption. The expenditure is mainly on Jubilee Bridge upgrade, local asset renewals programme such as car park renewals and general park development.

50. The Maungakiekie-Tamaki Local Board Financial Performance report is in Attachment B.

Revised Capex Budget

51. Capex budgets are revised to reflect changes in timing of delivery for individual projects.

52. Projects that were still in progress at 30 June 2021 have had their remaining required budget carried forward to the current or future financial years to fund the remaining works.

53. If a multi-year capital project was completed earlier than anticipated, the budget is reduced or brought forward to 30 June 2021 to reflect early completion.

54. Consideration is also given to the status of current capital projects and where required budgets are rephased in whole or part to outer years to reflect current timelines for delivery.

55. The net budgetary impact of these changes is reflected in the revised budget for the board.

56. The Customer and Community Services Capex work programme financial allocations have been updated in accordance with the carry forwards (refer attachment C).

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

57. While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

58. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section

Ngā koringa ā-muri

Next steps

59. The local board will receive the next performance update following the end of quarter two, December 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Maungakiekie-Tāmaki Local Board Work Programme 2021/2022 Q1 Report	15
b ⇩	Maungakiekie-Tamaki Local Board Financial Performance report Q1	49
c ⇩	Maungakiekie-Tāmaki Local Board Customer and Community Services Capex work programme	55