I hereby give notice that an ordinary meeting of the Ngāti Whātua Ōrākei Reserves Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Monday, 29 November 2021

4.20pm

This meeting will be held remotely and can be viewed on the Auckland Council website.

 

Ngāti Whātua Ōrākei Reserves Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Marama Royal

 

Deputy Chairperson

Cr Desley Simpson, JP

 

Members

Cr Linda Cooper, JP

 

 

Member Alec Hawke

 

 

Member Wyllis Maihi

 

 

Member Scott Milne

 

 

(Quorum 3 members)

 

 

 

Sophie White

Kaitohutohu Mana Whakahaere / Governance Advisor

 

29 November 2021

 

Contact Telephone: 021 836 328

Email: Sophie.r.white@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


1.                                                                                                                                                  

2.                                                                                                                                                  

3.                                                                                                                                                  

Ngāti Whātua Ōrākei Reserves Board

REGISTER OF INTERESTS

 

NAME

POSITION

TYPE OF BUSINESS

ORGANISATION

DATE

JOINED

HAWKE, Alec

Member

PUBLIC

SPARK ARENA COMMUNITY FUND COMMITTEE

2007

 

Member

PUBLIC

AUCKLAND MASTERS RUGBY LEAGUE INC.

2009

 MAIHI, Wyllis

Member

PRIVATE

MAORI & PACIFIC TRADE FORUM

2017

 

Member

PUBLIC

NWO RESERVES BOARD

2018

ROYAL, Marama Jacquiline

Chair

PRIVATE

NGĀTI WHĀTUA ŌRĀKEI TRUSTEE LIMITED

2011

 

Trustee

IWI/HAPU

RANGINUI No. 12 TRUST

2003

 

Member

PUBLIC

AUCKLAND POLICE TAUMATA

2008

 

Member

PUBLIC

COMMUNITY ADVISORY BOARD – DRUG AND ALCOHOL COURT

2015

 

Member

PUBLIC

JUSTICE OF THE PEACE ASSOCIATION

2002

 

Chair

PUBLIC

NWO RESERVES BOARD

2018

 

Chair

PUBLIC

SKY CITY COMMUNITY TRUST BOARD

2020

 

 

 

 

 

 All Councillor and Local Board Members declarations of interest are available on the Auckland Council website

https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/elected-members-remuneration-declarations-interest/Pages/elected-members-declarations-search.aspx

 

 


Ngāti Whātua Ōrākei Reserves Board

29 November 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Extraordinary Business                                                                                                5

5          Minutes of the Ngāti Whātua Ōrākei Reserves Board meeting, Monday 11 October 2021                                                                                                                                 7

6          Operations Report                                                                                                       15

7          Projects Report                                                                                                            23

8          Financial Update as at 31 October 2021                                                                   35

9          Ngāti Whātua Ōrākei Reserves Board 2022 meeting dates                                    39

10        Consideration of Extraordinary Items

 


1          Apologies

 

At the close of the agenda no apologies had been received.

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

3          Confirmation of Minutes

 

That the Ngāti Whātua Ōrākei Reserves Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 11 October 2021, including the confidential section, as a true and correct record.

 

 

4          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

 


Ngāti Whātua Ōrākei Reserves Board

29 November 2021

 

 

Minutes of the Ngāti Whātua Ōrākei Reserves Board meeting, Monday 11 October 2021

File No.: CP2021/18084

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       As per the Board’s request, attaching a copy of the minutes of the Ngāti Whātua Ōrākei Reserves Board meeting, held on Monday, 11 October 2021 Attachment A.

 

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the minutes of the Ngāti Whātua Ōrākei Reserves Board meeting held on Monday, 11 October 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Minutes of Ngāti Whatua Ōrākei Reserves Board meeting, Monday 11 October 2021

9

      

Ngā kaihaina

Signatories

Authors

Sophie White - Kaitohutohu Mana Whakahaere / Governance Advisor

Authorisers

Kenneth Aiolupotea - General Manager Democracy and Engagement

 


Ngāti Whātua Ōrākei Reserves Board

29 November 2021

 

 

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Ngāti Whātua Ōrākei Reserves Board

29 November 2021

 

 

Operations Report

File No.: CP2021/18187

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Ngāti Whātua Ōrākei Reserves Board (Reserves Board) on the operational work carried out at Whenua Rangatira and Pourewa.

Whakarāpopototanga matua

Executive summary

2.       Takaparawhau pathway remedial work completed.

3.       Refer to attached reports:

·         Toi Taiao (Whenua Rangatira and Pourewa)

·         Kaitiaki Services

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the operations update and reports

·    Toi Taiao Operations

·    Kaitiaki Service Operations

 

Operational Update

Whenua Rangatira Pathway

4.       Remedial work to the pathway is now complete and poses no risk to uses and the whenua maintenance team.

5.       The pathway continues to be used frequently on a daily basis.

Toi Taiao - Pourewa and Whenua Rangatira

6.       The October 2021 report provides an update on Toi Taiao maintenance and ecology, maara kai, composting, landscaping, bees, nursery, comms, and biodiversity.

Kaitiaki Service

7.       The report provides an update on community activity, engagement, health and safety and any needed improvements/ upgrades to equipment and service levels for October and November 2021.

Health & Safety

8.       No incidents to report.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Toi Taiao Operations Report

17

b

Kaitiaki Service Operations Report

21

     

Ngā kaihaina

Signatories

Authors

Dane Tumahai – Toi Taiao Manager, Ngāti Whātua Ōrākei Whai Maia

Authorisers

Jamie Sinclair – Chief Executive Ngāti Whātua Ōrākei Trust

Nicholas Turoa – Kaiwhakahaere Te Waka Tai-ranga-whenua, Auckland Council

 


Ngāti Whātua Ōrākei Reserves Board

29 November 2021

 

 

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Ngāti Whātua Ōrākei Reserves Board

29 November 2021

 

 

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Ngāti Whātua Ōrākei Reserves Board

29 November 2021

 

 

Projects Report

File No.: CP2021/18195

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Ngāti Whātua Ōrākei Reserves Board on the active projects underway in relation to the Combined Reserve Management Plan, Urupā and Te Matatini Pōwhiri Activation.

Whakarāpopototanga matua

Executive summary

2.       Te Matatini announced that the Te Matatini Kapa Haka competition has been postponed until February 2023. Planning will continue and the timeline for key deliverables have been adjusted. Ngāti Whātua Ōrākei will continue to host this event at Ngā Ana Wai (Eden Park). The Te Matatini Powhiri funds allocated in the FY21/22 can be reallocated to events planned in this FY.

3.       Refer to attached reports:

·    Combined Reserve Management Plan (Attachment A)

·    Urupā (Attachment B)

·         Te Matatini Pōwhiri Activation (Attachment C)

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the project update reports

·    Combined Reserve Management Plan

·    Urupā

·    Te Matatini Pōwhiri Activation

b)      approve the Pourewa Pathways Project Plan and budget of $300,000.

c)      approve the Pourewa Māra Kai Project Plan and budget of $100,000.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Combined Reserve Management Plan

25

b

Urupā

27

c

Te Matatini Pōwhiri Activation

31

     

Ngā kaihaina

Signatories

Authors

Kirsty Hill – Project Manager, Ngāti Whātua Ōrākei Whai Maia

Dane Tumahai – Pourewa Manager, Ngāti Whātua Ōrākei Whai Maia

Jamie Sinclair – Chief Executive Ngāti Whātua Ōrākei Trust

Authorisers

Jamie Sinclair – Chief Executive Ngāti Whātua Ōrākei Trust

Nicholas Turoa – Kaiwhakahaere Te Waka Tai-ranga-whenua, Auckland Council

 


Ngāti Whātua Ōrākei Reserves Board

29 November 2021

 

 

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29 November 2021

 

 

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Ngāti Whātua Ōrākei Reserves Board

29 November 2021

 

 

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Ngāti Whātua Ōrākei Reserves Board

29 November 2021

 

 

Financial Update as at 31 October 2021

File No.: CP2021/17711

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide Ngāti Whātua Ōrākei Reserves Board (reserves board) an update on financial performance as at 31 October 2021. 

Whakarāpopototanga matua

Executive summary

2.       Net operating expenditure for the first four months ending 31 October was $93k lower than budget, mainly due to timing of some expenses as shown in the finance summary table below.  Funding agreements for the nursery staff and management support totaling $351.5k were approved and fully paid in September.

3.       Nursery income is not reflected in the numbers yet as management are still working on the correct legal framework for this stream of income.  There were no events income recorded as Auckland was in lockdown due to Covid-19 and some restrictions will be lifted in December. 

4.       There was no capital expenditure as at end of October.  

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      receive the financial report as at 31 October 2021. 

 

 

Financial update  

5.       An overview of the operational and capital expenditure as at 31 October 2021 is included in table below. 

  

 

 

 

 

 

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Munen Prakash - Lead Financial Advisor

Authorisers

Jamie Sinclair – Chief Executive Ngāti Whātua Ōrākei Trust

Nicholas Turoa – Kaiwhakahaere Te Waka Tai-ranga-whenua, Auckland Council

 


Ngāti Whātua Ōrākei Reserves Board

29 November 2021

 

 

Ngāti Whātua Ōrākei Reserves Board 2022 meeting dates

 

File No.: CP2021/17930

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       Provide options for future meeting dates for the Ngāti Whātua Ōrākei Reserves Board (Reserves Board).

Whakarāpopototanga matua

Executive summary

2.       Reserves Board meetings should be set well in advance to ensure we are able to plan around decision making and reporting.

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      approve the following Ngāti Whātua Ōrākei Reserves Board 2022 meeting dates:

i)        Monday, 28 February 2022, 4pm, Orākei Marae, Orākei

ii)       Monday, 2 May 2022, 4pm, Orākei Marae, Orākei

iii)      Monday, 4 July 2022, 4pm, Orākei Marae, Orākei

iv)      Monday, 29 August 2022 4pm, Orākei Marae, Orākei

 

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Authors

Teri Davis, Manu Tukutuku, Ngāti Whātua Ōrākei Trust

Authorisers

Jamie Sinclair – Chief Executive Ngāti Whātua Ōrākei Trust

Nicholas Turoa – Kaiwhakahaere Te Waka Tai-ranga-whenua, Auckland Council