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Rodney Local Board
OPEN MINUTES
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Minutes of a meeting of the Rodney Local Board held in the via Skype for Business on Wednesday, 17 November 2021 at 3.00pm. Either a recording or a written summary will be uploaded to the Auckland Council website.
present
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Chairperson |
Phelan Pirrie |
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Deputy Chairperson |
Beth Houlbrooke |
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Members |
Brent Bailey |
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Steve Garner |
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Danielle Hancock |
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Tim Holdgate |
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Louise Johnston |
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Vicki Kenny |
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Colin Smith |
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ALSO PRESENT
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Ward Councillor |
Greg Sayers |
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Rodney Local Board 17 November 2021 |
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The Chairperson opened the meeting and welcomed those in attendance.
Member T Holdgate declared an interest in Item 11 - New community lease with provision for sub-licences to occupy to Warkworth Agricultural & Pastoral Society Incorporated for land at Warkworth Showgrounds Reserve, 2 State Highway 1, Warkworth as he is a committee member of the Warkworth Agricultural & Pastoral Society Incorporated and took no part discussion or voting on this matter.
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Resolution number RD/2021/348 MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke: That the Rodney Local Board: a) confirm the ordinary minutes of its meeting, held on Wednesday 20 October 2021, as a true and correct record. |
There were no leaves of absence.
There were no acknowledgements.
There were no petitions.
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8.1 |
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Tim Armitage and Tracey Tristram from Restore Rodney East were in attendance for this deputation. |
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A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number RD/2021/349 MOVED by Deputy Chairperson B Houlbrooke, seconded by Chairperson P Pirrie: That the Rodney Local Board: a) thank Tim Armitage and Tracey Tristram from Restore Rodney East for their presentation.
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a 17 November 2021, Rodney Local Board - Item 8.1: Deputation, Restore Rodney East presentation |
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8.2 |
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Marie-Louise Ward and Colin Binsted were in attendance for this item. |
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A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number RD/2021/350 MOVED by Member D Hancock, seconded by Chairperson P Pirrie: That the Rodney Local Board: a) thank the Omaha Shorebird Protection Trust for their presentation. |
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a 17 November 2021, Rodney Local Board - Item 8.2: Deputation, Omaha Shorebird Protection Trust presentation |
There was no public forum.
There was no extraordinary business.
Member T Holdgate left the meeting at 3.35pm.
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11 |
New community lease with provision for sub-licences to occupy to Warkworth Agricultural & Pastoral Society Incorporated for land at Warkworth Showgrounds Reserve, 2 State Highway 1, Warkworth |
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Member T Holdgate declared an interest in Item 11 - New community lease with provision for sub-licences to occupy to Warkworth Agricultural & Pastoral Society Incorporated for land at Warkworth Showgrounds Reserve, 2 State Highway 1, Warkworth as he is a committee member of the Warkworth Agricultural & Pastoral Society Incorporated and took no part discussion or voting on this matter. |
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Karen Walby – Community Lease Specialist was in attendance for this item. |
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Resolution number RD/2021/351 MOVED by Member B Bailey, seconded by Chairperson P Pirrie: That the Rodney Local Board: a) direct staff to not seek expressions of interest from community groups and organisations for community leases or licences to occupy approximately 7,500 square metres of reserve land at Warkworth Showgrounds Reserve, 2 State Highway 1, Warkworth (Attachment A to the agenda report) b) grant Warkworth Agricultural & Pastoral Society Incorporated a community lease with provision for sub-licences for 9,839 square metres (more or less) of land legally described as Section 1 SO 509338 and Lot 1 Deposited Plan 135480 comprising part of Warkworth Showgrounds Reserve, 2 State Highway 1, Warkworth (Attachment B to the agenda report) subject to the following terms and conditions: i) term – three years commencing 18 November 2021 effecting final expiry 17 November 2024 ii) rent - $1.00 plus GST per annum (if demanded) iii) a clause that will be included in the lease agreement requiring Warkworth Agricultural & Pastoral Society Incorporated to seek and obtain council’s approval for any new sub-licensees iv) all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977. Note: this is a short-term lease reflecting both the deed of encumbrance between the former Rodney District Council and the Warkworth Agricultural and Pastoral Society Incorporated (in favour of the Warkworth Agricultural and Pastoral Society), and the ongoing work on the Rodney Local Board Local Parks Management Plan, which is yet to be formally adopted. |
Member T Holdgate returned to the meeting at 3.46pm.
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12 |
Three new roads at Kikorangi Drive, Ara Hills, Stage 2, Orewa |
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Resolution number RD/2021/352 MOVED by Chairperson P Pirrie, seconded by Member D Hancock: That the Rodney Local Board: a) approve three new road names as follows for the new public roads in the subdivision being undertaken by A V Jennings at Ara Hills, Stage 2, Kikorangi Drive, Orewa in accordance with section 319(1)(j) of the Local Government Act 1974. i) Huanui Drive (Road 1) ii) Kamata Lane (Road 2) iii) Tamaota Terrace (Road 3). |
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Road name for private road at Ara Hills, Stage 3A-1, Kikorangi Drive, Orewa |
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Resolution number RD/2021/353 MOVED by Chairperson P Pirrie, seconded by Member L Johnston: That the Rodney Local Board: a) approve the name ‘Akau Lane’ for the new private road in the A V Jennings Pty Limited subdivision at Ara Hills, Kikorangi Drive, Orewa in accordance with section 319(1)(j) of the Local Government Act 1974. |
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Road name for one new road at 177 Rautawhiri Road, Helensville |
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Resolution number RD/2021/354 MOVED by Chairperson P Pirrie, seconded by Member S Garner: That the Rodney Local Board: a) approve the name ‘Rongomai Street’ for the new public road in the subdivision being undertaken by Hormah Development Limited at 177 Rautawhiri Road, Helensville in accordance with section 319(1)(j) of the Local Government Act 1974. |
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Resolution number RD/2021/355 MOVED by Chairperson P Pirrie, seconded by Member S Garner: That the Rodney Local Board: a) approve the name ‘Kereru Lane’ for the new private road in the subdivision being undertaken by the current landowners at 180 Whitmore Road, Buckleton Beach in accordance with section 319(1)(j) of the Local Government Act 1974. |
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Pursuant to Standing orders 1.9.7 Member B Houlbrooke requested her dissenting vote be recorded. |
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Resolution number RD/2021/356 MOVED by Chairperson P Pirrie, seconded by Member L Johnston: That the Rodney Local Board: a) receive the Auckland Transport update November 2021. |
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Report on the Recovery from the West and North-West Auckland Floods |
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Wayne Brown – Principal Advisor Recovery, Jennifer Rose – Head of Business Performance and Melanie Hutton - Head of Resilience were in attendance for this item. |
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Resolution number RD/2021/357 MOVED by Chairperson P Pirrie, seconded by Member B Bailey: That the Rodney Local Board: a) receive the Report on the Recovery from West and North-West Auckland Floods b) request that Auckland Emergency Management, Healthy Waters and Watercare staff investigate provision of an early warning system for residents on the Kumeū River and report back to the local board in April 2022 on the results of that investigation
c) request that Auckland Emergency Management engage with local boards on the provision of Neighbourhood Response Plans and investigate how to provide significantly improved levels of local resilience for our communities
d) request that Auckland Emergency Management reinstate ‘Civil Defence Reporting Centres' so that communities know where they can go for assistance in an emergency
e) request that Auckland Emergency Management work with local boards to develop an improved communications plan for future emergencies to ensure the communities are aware of what actions Auckland Council is taking, especially in the initial stages of an emergency. |
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Jestine Joseph – Lead Financial Advisor was in attendance for this item. |
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Resolution number RD/2021/358 MOVED by Chairperson P Pirrie, seconded by Member B Bailey: That the Rodney Local Board: a) resolve the following feedback on the Contributions Policy 2021 on the key consultation topics: i) support the updating policy for capital projects in the 10-year Budget 2021-2031 ii) support the inclusion of projects beyond 10-years to the policy in stages starting with Drury, and request that the following growth areas in Rodney be included to the projects beyond 10-years: Warkworth, Kumeū and Milldale iii) support the requirement for developers to pay their contributions when building consents are granted b) request increased resourcing be provided by council to enable town centre plans to be completed for known growth areas to avoid poor planning outcomes and delays in the timely provision of essential community facilities and infrastructure. |
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Detailed Business Case for the Huapai Domain Indoor Multisport Facility |
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John Nash – Programme Manager and Roscoe Webb – Programme Manager Specialist Asset Assessments were in attendance for this item. |
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Resolution number RD/2021/359 MOVED by Chairperson P Pirrie, seconded by Member B Bailey: That the Rodney Local Board: a) endorse the findings of the Detailed Business Case for the Huapai Domain Indoor Multisport Facility located within Huapai Recreation Reserve b) approve the location and levels of provision as illustrated in the concept design (Option 2) for the Huapai Domain Indoor Multisport Facility, car park and netball courts as included within the detailed business case summary (Attachment A to the agenda report) c) acknowledge that Option 2 is a concept design only and will be refined through the next design phases and ongoing community and local board engagement d) provide the following direction on the preferred next steps: i) request that staff support be provided to investigate all options available to advance the delivery of the Huapai Indoor Multisport Facility, including private commercially led developments on private land, with assistance from Eke Panuku as appropriate, in recognition that capex funding is not currently available to support delivery ii) propose that any viable options identified be investigated as a pilot under the increased decision-making over community services model approved by the Governing Body on 28 October 2021, and that this include looking across Rodney local service assets to identify optimisation opportunities which might support delivery of the indoor multisport facility iii) if required, request the conversion of a portion of the local board’s $1million One Local Initiative Local Discretionary Initiative capex funding in FY2024/2025 be brought forward to fund the detailed feasibility assessment iv) note that looking at alternative ways of delivering services other than council building and operating assets aligns with Auckland Council’s community investment proposal in the 10-year budget e) note the detailed business case concluded that the proposed Huapai Domain Indoor Multisport Facility has a compelling case for investment, and there are significant cost risks associated with delayed delivery of the project.
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Resolution number RD/2021/360 MOVED by Chairperson P Pirrie, seconded by Member C Smith: That the Rodney Local Board: a) receive Cr Sayers’ update on the activities of the Governing Body. |
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Resolution number RD/2021/361 MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke: That the Rodney Local Board: a) note the workshop records for 20 October, 3 and 10 November 2021. |
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Resolution number RD/2021/362 MOVED by Chairperson P Pirrie, seconded by Member C Smith: That the Rodney Local Board: a) note the governance forward work calendar. |
23 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
4.30pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................