Rodney Local Board

 

OPEN MINUTES

 

 

Minutes of a meeting of the Rodney Local Board held in the via Skype for Business on Wednesday, 17 November 2021 at 3.00pm. Either a recording or a written summary will be uploaded to the Auckland Council website.

 

present

 

Chairperson

Phelan Pirrie

 

Deputy Chairperson

Beth Houlbrooke

 

Members

Brent Bailey

 

 

Steve Garner

 

 

Danielle Hancock

 

 

Tim Holdgate

 

 

Louise Johnston

 

 

Vicki Kenny

 

 

Colin Smith

 

 

ALSO PRESENT

 

Ward Councillor

Greg Sayers

 

 

 

 

 

 

 

 

 

 

 


Rodney Local Board

17 November 2021

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those in attendance.

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

Member T Holdgate declared an interest in Item 11 - New community lease with provision for sub-licences to occupy to Warkworth Agricultural & Pastoral Society Incorporated for land at Warkworth Showgrounds Reserve, 2 State Highway 1, Warkworth as he is a committee member of the Warkworth Agricultural & Pastoral Society Incorporated and took no part discussion or voting on this matter.

 

4          Confirmation of Minutes

 

Resolution number RD/2021/348

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)           confirm the ordinary minutes of its meeting, held on Wednesday 20 October 2021, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputation: Restore Rodney East

 

Tim Armitage and Tracey Tristram from Restore Rodney East were in attendance for this deputation.

 

A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number RD/2021/349

MOVED by Deputy Chairperson B Houlbrooke, seconded by Chairperson P Pirrie:  

That the Rodney Local Board:

a)      thank Tim Armitage and Tracey Tristram from Restore Rodney East for their presentation.

 

CARRIED

 

Attachments

a     17 November 2021, Rodney Local Board - Item 8.1: Deputation, Restore Rodney East presentation

 

 

8.2

Deptuation: Omaha Shorebird Protection Trust

 

Marie-Louise Ward and Colin Binsted were in attendance for this item.

 

A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number RD/2021/350

MOVED by Member D Hancock, seconded by Chairperson P Pirrie:  

That the Rodney Local Board:

a)      thank the Omaha Shorebird Protection Trust for their presentation.

CARRIED

 

Attachments

a     17 November 2021, Rodney Local Board - Item 8.2: Deputation, Omaha Shorebird Protection Trust presentation

 

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

Member T Holdgate left the meeting at 3.35pm.

 

11

New community lease with provision for sub-licences to occupy to Warkworth Agricultural & Pastoral Society Incorporated for land at Warkworth Showgrounds Reserve, 2 State Highway 1, Warkworth

 

Member T Holdgate declared an interest in Item 11 - New community lease with provision for sub-licences to occupy to Warkworth Agricultural & Pastoral Society Incorporated for land at Warkworth Showgrounds Reserve, 2 State Highway 1, Warkworth as he is a committee member of the Warkworth Agricultural & Pastoral Society Incorporated and took no part discussion or voting on this matter.

 

Karen Walby – Community Lease Specialist was in attendance for this item.

 

Resolution number RD/2021/351

MOVED by Member B Bailey, seconded by Chairperson P Pirrie:  

That the Rodney Local Board:

a)      direct staff to not seek expressions of interest from community groups and organisations for community leases or licences to occupy approximately 7,500 square metres of reserve land at Warkworth Showgrounds Reserve, 2 State Highway 1, Warkworth (Attachment A to the agenda report)

b)      grant Warkworth Agricultural & Pastoral Society Incorporated a community lease with provision for sub-licences for 9,839 square metres (more or less) of land legally described as Section 1 SO 509338 and Lot 1 Deposited Plan 135480 comprising part of Warkworth Showgrounds Reserve, 2 State Highway 1, Warkworth (Attachment B to the agenda report) subject to the following terms and conditions:

i)     term – three years commencing 18 November 2021 effecting final expiry 17 November 2024

ii)    rent - $1.00 plus GST per annum (if demanded)

iii)   a clause that will be included in the lease agreement requiring Warkworth Agricultural & Pastoral Society Incorporated to seek and obtain council’s approval for any new sub-licensees

iv)   all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.

Note: this is a short-term lease reflecting both the deed of encumbrance between the former Rodney District Council and the Warkworth Agricultural and Pastoral Society Incorporated (in favour of the Warkworth Agricultural and Pastoral Society), and the ongoing work on the Rodney Local Board Local Parks Management Plan, which is yet to be formally adopted.

CARRIED

 

Member T Holdgate returned to the meeting at 3.46pm.

 

12

Three new roads at Kikorangi Drive, Ara Hills, Stage 2, Orewa

 

Resolution number RD/2021/352

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      approve three new road names as follows for the new public roads in the subdivision being undertaken by A V Jennings at Ara Hills, Stage 2, Kikorangi Drive, Orewa in accordance with section 319(1)(j) of the Local Government Act 1974.

i)       Huanui Drive (Road 1)

ii)      Kamata Lane (Road 2)

iii)     Tamaota Terrace (Road 3).

CARRIED

 

 

13

Road name for private road at Ara Hills, Stage 3A-1, Kikorangi Drive, Orewa

 

Resolution number RD/2021/353

MOVED by Chairperson P Pirrie, seconded by Member L Johnston:  

That the Rodney Local Board:

a)      approve the name ‘Akau Lane’ for the new private road in the A V Jennings Pty Limited subdivision at Ara Hills, Kikorangi Drive, Orewa in accordance with section 319(1)(j) of the Local Government Act 1974.

CARRIED

 

 

 

14

Road name for one new road at 177 Rautawhiri Road, Helensville

 

Resolution number RD/2021/354

MOVED by Chairperson P Pirrie, seconded by Member S Garner:  

That the Rodney Local Board:

a)      approve the name ‘Rongomai Street’ for the new public road in the subdivision being undertaken by Hormah Development Limited at 177 Rautawhiri Road, Helensville in accordance with section 319(1)(j) of the Local Government Act 1974.

CARRIED

 

 

15

One new private road at 180 Whitmore Road, Buckleton Beach

 

Resolution number RD/2021/355

MOVED by Chairperson P Pirrie, seconded by Member S Garner:  

That the Rodney Local Board:

a)      approve the name ‘Kereru Lane’ for the new private road in the subdivision being undertaken by the current landowners at 180 Whitmore Road, Buckleton Beach in accordance with section 319(1)(j) of the Local Government Act 1974.

CARRIED

 

Pursuant to Standing orders 1.9.7 Member B Houlbrooke requested her dissenting vote be recorded.

 

 

16

Auckland Transport update November 2021

 

Resolution number RD/2021/356

MOVED by Chairperson P Pirrie, seconded by Member L Johnston:  

That the Rodney Local Board:

a)      receive the Auckland Transport update November 2021.

CARRIED

 

 

17

Report on the Recovery from the West and North-West Auckland Floods

 

Wayne Brown – Principal Advisor Recovery, Jennifer Rose – Head of Business Performance and Melanie Hutton - Head of Resilience were in attendance for this item.

 

Resolution number RD/2021/357

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)               receive the Report on the Recovery from West and North-West Auckland Floods

b)              request that Auckland Emergency Management, Healthy Waters and Watercare staff investigate provision of an early warning system for residents on the Kumeū River and report back to the local board in April 2022 on the results of that investigation

 

c)        request that Auckland Emergency Management engage with local boards on            the provision of Neighbourhood Response Plans and investigate how to            provide significantly improved levels of local resilience for our communities

 

d)        request that Auckland Emergency Management reinstate ‘Civil Defence             Reporting Centres' so that communities know where they can go for             assistance in an emergency

 

e)        request that Auckland Emergency Management work with local boards to develop an improved communications plan for future emergencies to ensure the communities are aware of what actions Auckland Council is taking, especially in the initial stages of an emergency.

CARRIED

 

 

18

Draft Contributions Policy 2021

 

Jestine Joseph – Lead Financial Advisor was in attendance for this item.

 

Resolution number RD/2021/358

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      resolve the following feedback on the Contributions Policy 2021 on the key consultation topics:

i)       support the updating policy for capital projects in the 10-year Budget 2021-2031

ii)      support the inclusion of projects beyond 10-years to the policy in stages starting with Drury, and request that the following growth areas in Rodney be included to the projects beyond 10-years: Warkworth, Kumeū and Milldale

iii)     support the requirement for developers to pay their contributions when building consents are granted

b)      request increased resourcing be provided by council to enable town centre plans to be completed for known growth areas to avoid poor planning outcomes and delays in the timely provision of essential community facilities and infrastructure.

CARRIED

 

 

19

Detailed Business Case for the Huapai Domain Indoor Multisport Facility

 

John Nash – Programme Manager and Roscoe Webb – Programme Manager Specialist Asset Assessments were in attendance for this item.

 

Resolution number RD/2021/359

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)     endorse the findings of the Detailed Business Case for the Huapai Domain Indoor Multisport Facility located within Huapai Recreation Reserve

b)     approve the location and levels of provision as illustrated in the concept design (Option 2) for the Huapai Domain Indoor Multisport Facility, car park and netball courts as included within the detailed business case summary (Attachment A to the agenda report)

c)     acknowledge that Option 2 is a concept design only and will be refined through the next design phases and ongoing community and local board engagement

d)      provide the following direction on the preferred next steps:

               i)                request that staff support be provided to investigate all options available to advance the delivery of the Huapai Indoor Multisport Facility, including private commercially led developments on private land, with assistance from Eke Panuku as appropriate, in recognition that capex funding is not currently available to support delivery

             ii)                propose that any viable options identified be investigated as a pilot under the increased decision-making over community services model approved by the Governing Body on 28 October 2021, and that this include looking across Rodney local service assets to identify optimisation opportunities which might support delivery of the indoor multisport facility

            iii)                if required, request the conversion of a portion of the local board’s $1million One Local Initiative Local Discretionary Initiative capex funding in FY2024/2025 be brought forward to fund the detailed feasibility assessment

            iv)                note that looking at alternative ways of delivering services other than council building and operating assets aligns with Auckland Council’s community investment proposal in the 10-year budget

e)        note the detailed business case concluded that the proposed Huapai Domain Indoor Multisport Facility has a compelling case for investment, and there are significant cost risks associated with delayed delivery of the project.

 

CARRIED

 

 

20

Rodney Ward Councillor update

 

Resolution number RD/2021/360

MOVED by Chairperson P Pirrie, seconded by Member C Smith:  

That the Rodney Local Board:

a)      receive Cr Sayers’ update on the activities of the Governing Body.

CARRIED

 

 

21

Rodney Local Board workshop records

 

Resolution number RD/2021/361

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      note the workshop records for 20 October, 3 and 10 November 2021.

CARRIED

 

 

22

Governance forward work calendar

 

Resolution number RD/2021/362

MOVED by Chairperson P Pirrie, seconded by Member C Smith:  

That the Rodney Local Board:

a)      note the governance forward work calendar.

CARRIED

 

 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

4.30pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................