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Strategic
Procurement Committee
02 November
2021
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Acknowledgement
Chair Cr Greg Sayers acknowledged the
passing of Dame Catherine Tizard, first female Mayor of Auckland City Council and
New Zealand's first female Governor-General.
A moment of silence was observed.
Note: a roll-call was conducted
that ascertained the following members were in attendance at the commencement
of the meeting:
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Cr Cathy Casey
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ü
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Deputy Mayor Cr Bill Cashmore
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ü
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Cr Linda Cooper
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ü
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Cr Alf Filipaina
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ü
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Cr Tracy Mulholland
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ü
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Cr Greg Sayers
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ü
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Cr John Watson
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ü
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IMSB Member Karen Wilson
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ü
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1 Apologies
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Resolution
number STR/2021/46
MOVED by Cr G
Sayers, seconded by Cr J Watson:
That the Strategic Procurement Committee:
a)
accept the apologies
from:
Absence
Mayor
P Goff - on council business
Early Departure
Cr Dr Cathy Casey
Deputy Mayor Bill Cashmore
IMSB Member Karen Wilson
CARRIED
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Note: Subsequently,
Cr C Casey and Deputy Mayor Bill Cashmore did not depart early.
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2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public
Input
There was no
public input.
6 Local
Board Input
There was no
local board input.
7 Extraordinary
Business
There was no
extraordinary business.
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8
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Supplier recommendations for enhanced tree
and vegetation maintenance around electricity network
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A presentation was given in support of
the item. A copy has been placed on the official minutes and is
available on the Auckland Council website as a minutes attachment.
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Resolution
number STR/2021/48
MOVED by Deputy Mayor BC Cashmore, seconded by Cr G
Sayers:
That the Strategic Procurement Committee:
a) note the information
contained in this report, on the supplier recommendations for the enhanced
tree and vegetation maintenance around the electricity network, enables
transparency on the topic due for discussion in the confidential part of the
meeting.
b) note that the
confidential report contains information that could prejudice the
council’s position in negotiations with the suppliers.
CARRIED
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Attachments
a 2 November 2021, Strategic Procurement
Committee: Item 8 - Supplier recommendations for enhanced tree and vegetation
maintenance around electricity network, Presentation.
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9
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Supplier recommendation for Corban Reserve
stormwater upgrade – stage one
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A presentation was given in support of
the item. A copy has been placed on the official minutes and is
available on the Auckland Council website as a minutes attachment.
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Resolution
number STR/2021/49
MOVED by Cr L Cooper, seconded by Deputy Mayor BC
Cashmore:
That
the Strategic Procurement Committee:
a) note
the information contained in this report, on the stage one of the Corban
Reserve stormwater upgrade project, enables transparency on the topic due for
discussion in the public excluded part of the meeting
b) note
that the confidential report contains information that could prejudice the
Council's commercial position with suppliers and commercially confidential
information for suppliers.
CARRIED
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Attachments
a 2 November 2021, Strategic Procurement
Committee: Item 9 - Supplier recommendation for Corban Reserve stormwater
upgrade - stage one, Presentation.
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10
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Summary of Strategic Procurement Committee
Information - updates, memos and briefings (including the forward work
programme) - 2 November 2021
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Resolution
number STR/2021/50
MOVED by Cr A Filipaina, seconded by Cr C Casey:
That
the Strategic Procurement Committee:
a) note
the progress on the forward work programme appended as Attachment A of the
agenda report.
b) receive
the summary of Strategic Procurement Committee Information – updates,
memos and briefings – 2 November 2021.
CARRIED
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11 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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12 Procedural
motion to exclude the public
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Resolution
number STR/2021/51
MOVED by Cr G Sayers, seconded by Deputy Mayor
BC Cashmore:
That the Strategic Procurement Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while
the public is excluded, the reason for passing this resolution in relation to
each matter, and the specific grounds under section 48(1) of the Local
Government Official Information and Meetings Act 1987 for the passing of this
resolution follows.
This resolution is made in reliance on section 48(1)(a)
of the Local Government Official Information and Meetings Act 1987 and the
particular interest or interests protected by section 6 or section 7 of that
Act which would be prejudiced by the holding of the whole or relevant part of
the proceedings of the meeting in public, as follows:
C1 CONFIDENTIAL:
Supplier recommendations for enhanced tree and vegetation maintenance around
electricity network
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains information that could prejudice the
council's position with potential suppliers.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 CONFIDENTIAL:
Supplier recommendation for Corban Reserve stormwater upgrade – stage
one
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Reason for passing this resolution in relation to each matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains information that could prejudice the
council's position with potential suppliers.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these resolutions is made available to the public
who are present at the meeting and form part of the minutes of the meeting.
CARRIED
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11.13am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
11.46am The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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CONFIDENTIAL: Supplier recommendations for
enhanced tree and vegetation maintenance around electricity network
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Resolution
number STR/2021/52
MOVED by Cr G Sayers, seconded by Deputy Mayor BC
Cashmore:
That the Strategic Procurement
Committee:
d) confirm
that the agenda report, attachments of the agenda report, and resolutions
will remain confidential until reasons for confidentiality no longer exist.
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11.46am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Strategic Procurement Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
