Kōmiti Mahi Āta Torotoro Rawa /

Strategic Procurement Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Strategic Procurement Committee held on Tuesday, 2 November 2021 at 10.02am.  A recording of the meeting is available on the Auckland Council website:  https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/meetings-council-bodies/Pages/webcasts-council-meetings.aspx

 

present

 

Chairperson

Cr Greg Sayers

 

Deputy Chairperson

Cr John Watson

 

Members

Cr Dr Cathy Casey

 

 

Deputy Mayor Cr Bill Cashmore

 

 

Cr Linda Cooper, JP

 

 

Cr Alf Filipaina

 

 

Cr Tracy Mulholland

 

 

IMSB Member Karen Wilson

Until 10.59am, Item 9

 

ABSENT

 

 

Mayor Phil Goff

 

 

 


Strategic Procurement Committee

02 November 2021

 

 

 

Acknowledgement

 

Chair Cr Greg Sayers acknowledged the passing of Dame Catherine Tizard, first female Mayor of Auckland City Council and New Zealand's first female Governor-General.

 

A moment of silence was observed.

 

 

Note:   a roll-call was conducted that ascertained the following members were in attendance at the commencement of the meeting: 

 

Cr Cathy Casey

ü

Deputy Mayor Cr Bill Cashmore

ü

Cr Linda Cooper

ü

Cr Alf Filipaina

ü

Cr Tracy Mulholland

ü

Cr Greg Sayers

ü

Cr John Watson

ü

IMSB Member Karen Wilson

ü

 

 

1          Apologies

 

Resolution number STR/2021/46

MOVED by Cr G Sayers, seconded by Cr J Watson:  

That the Strategic Procurement Committee:

a)          accept the apologies from:

Absence

Mayor P Goff - on council business

Early Departure

Cr Dr Cathy Casey

Deputy Mayor Bill Cashmore

IMSB Member Karen Wilson

CARRIED

Note:   Subsequently, Cr C Casey and Deputy Mayor Bill Cashmore did not depart early.

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 


 

 

 

3          Confirmation of Minutes

 

Resolution number STR/2021/47

MOVED by Cr L Cooper, seconded by Cr C Casey:  

That the Strategic Procurement Committee:

a)     confirm the ordinary minutes of its meeting, held on Tuesday, 28 September 2021, including the confidential section, as a true and correct record.

CARRIED

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

8

Supplier recommendations for enhanced tree and vegetation maintenance around electricity network

 

A presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number STR/2021/48

MOVED by Deputy Mayor BC Cashmore, seconded by Cr G Sayers:  

That the Strategic Procurement Committee:

a)      note the information contained in this report, on the supplier recommendations for the enhanced tree and vegetation maintenance around the electricity network, enables transparency on the topic due for discussion in the confidential part of the meeting.

b)      note that the confidential report contains information that could prejudice the council’s position in negotiations with the suppliers.

CARRIED

 

Attachments

a     2 November 2021, Strategic Procurement Committee: Item 8 - Supplier recommendations for enhanced tree and vegetation maintenance around electricity network, Presentation.

 

 

 

 

9

Supplier recommendation for Corban Reserve stormwater upgrade – stage one

 

A presentation was given in support of the item.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number STR/2021/49

MOVED by Cr L Cooper, seconded by Deputy Mayor BC Cashmore:  

That the Strategic Procurement Committee:

a)      note the information contained in this report, on the stage one of the Corban Reserve stormwater upgrade project, enables transparency on the topic due for discussion in the public excluded part of the meeting

b)      note that the confidential report contains information that could prejudice the Council's commercial position with suppliers and commercially confidential information for suppliers.

CARRIED

 

Attachments

a     2 November 2021, Strategic Procurement Committee: Item 9 - Supplier recommendation for Corban Reserve stormwater upgrade - stage one, Presentation.

 

 

 

10

Summary of Strategic Procurement Committee Information - updates, memos and briefings (including the forward work programme) - 2 November 2021

 

Resolution number STR/2021/50

MOVED by Cr A Filipaina, seconded by Cr C Casey:  

That the Strategic Procurement Committee:

a)      note the progress on the forward work programme appended as Attachment A of the agenda report.

b)      receive the summary of Strategic Procurement Committee Information – updates, memos and briefings – 2 November 2021.

CARRIED

 

 

11        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

12        Procedural motion to exclude the public

Resolution number STR/2021/51

MOVED by Cr G Sayers, seconded by Deputy Mayor BC Cashmore:  

That the Strategic Procurement Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       CONFIDENTIAL: Supplier recommendations for enhanced tree and vegetation maintenance around electricity network

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information that could prejudice the council's position with potential suppliers.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2       CONFIDENTIAL: Supplier recommendation for Corban Reserve stormwater upgrade – stage one

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information that could prejudice the council's position with potential suppliers.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

11.13am          The public was excluded.

 

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

 

 

 

 

11.46am          The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL: Supplier recommendations for enhanced tree and vegetation maintenance around electricity network

 

Resolution number STR/2021/52

MOVED by Cr G Sayers, seconded by Deputy Mayor BC Cashmore:  

That the Strategic Procurement Committee:

d)      confirm that the agenda report, attachments of the agenda report, and resolutions will remain confidential until reasons for confidentiality no longer exist.

 

 

C2

CONFIDENTIAL: Supplier recommendation for Corban Reserve stormwater upgrade – stage one

 

Resolution number STR/2021/53

MOVED by Cr L Cooper, seconded by Cr J Watson:  

That the Strategic Procurement Committee:

c)       confirm that the resolutions and report remain confidential until reasons for confidentiality no longer exist.

 

 

 

 

11.46am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Strategic Procurement Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

 

CHAIRPERSON:.......................................................