Minutes of Waitākere Ranges Local Board - Thursday, 25 November 2021

Waitākere Ranges Local Board

25 November 2021

1 Welcome

Deputy Chairperson Greg Presland opened the meeting and welcomed those present.

2 Apologies

Resolution number WTK/2021/145

MOVED by Deputy Chairperson G Presland, seconded by Member M Allen:

That the Waitākere Ranges Local Board:

a) accept the apology from Chairperson S Toms for absence.

CARRIED

3 Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:

Board Member	Organisation/Position
Mark Allen	- Community Waitākere – Executive Officer - Bethells Valley Fire – Senior Fire Fighter - Waitākere Licensing Trust – Trustee
Michelle Clayton	- Glen Eden Community House – Treasurer - Glen Eden Residents’ Association – Treasurer - Waitākere Community Organisation Grants Scheme (COGS) – Committee Member - The Personal Advocacy and Safeguarding Adults Trust – Trustee - Glen Eden Returned Services Association (RSA) – Member - Glen Eden Railway Trust – Member - Te Wahi Ora Charitable Trust - Trustee
Sandra Coney	- Cartwright Collective – Member - Women’s Health Action Trust – Patron - New Zealand Society of Genealogists – Member - New Zealand Military Defence Society – Member - Pest Free Piha – Partner is the Coordinator - Piha Tennis Club – Patron and Partner is the President - Piha Wetland Trust – Partner is a Trustee - Waitākere Ranges Pest Free Alliance – Partner is the Co-Chair of this group - Waitematā District Health Board – Elected Member & Chair of Hospital Advisory Committee

Board Member	Organisation/Position
Greg Presland	- Whau Coastal Walkway Environmental Trust – Trustee - Combined Youth Services Trust – Trustee - Glen Eden Bid – Member - Titirangi Ratepayers and Residents Association – Member - Waitākere Ranges Protection Society - Member - Titirangi RSA - Member
Saffron Toms	- Titirangi Community House – Secretary - Huia-Cornwallis Residents and Ratepayers Association – Committee Member
Ken Turner	- Huia-Cornwallis Residents and Ratepayers Association – Committee Member

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External community group or organisation	Lead	Alternate
Aircraft Noise Community Consultative Group	Mark Allen	Saffron Toms
Ark in the Park	Mark Allen	Sandra Coney
Friends of Arataki and Waitākere Regional Parkland Incorporated	Michelle Clayton	Sandra Coney
Glen Eden Business Improvement District (Glen Eden Business Association)	Michelle Clayton	Greg Presland
Glen Eden Playhouse Theatre Trust	Ken Turner	Mark Allen
Te Uru Waitākere Contemporary Gallery	Mark Allen	Saffron Toms and Sandra Coney
The Rural Advisory Panel	Ken Turner	Saffron Toms

4 Confirmation of Minutes

Resolution number WTK/2021/146

MOVED by Deputy Chairperson G Presland, seconded by Member M Clayton:

That the Waitākere Ranges Local Board confirm the ordinary minutes of its meeting, held on Thursday, 28 October 2021 as true and correct.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1	Deputations: Titirangi Community House - management agreement update
	A PowerPoint presentation was given and a letter dated 23 November 2021 was tabled. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.
	Resolution number WTK/2021/147 MOVED by Deputy Chairperson G Presland, seconded by Member M Clayton: That the Waitākere Ranges Local Board: a) receive the presentation on the management agreement and thank Jan Workman, Chair of Titirangi Community House, and Denise Beaumont, Managing Coordinator, Titirangi Community House for their attendance. CARRIED
	Attachments a 25 November 2021 Waitakere Ranges Local Board - Item 8.1 Deputations: Titirangi Community House - management agreement update - presentation b 25 November 2021 Waitakere Ranges Local Board - Item 8.1 Deputations: Titirangi Community House - management agreement update - letter

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11	Waitākere Ward Councillors' Update
	This item was withdrawn with the consent of the members.

Waitākere Ranges Grants Quick Response, Round One 2020/2021 grant allocations

Resolution number WTK/2021/148

MOVED by Member M Allen, seconded by Deputy Chairperson G Presland:

That the Waitākere Ranges Local Board:

a) agree to fund, part-fund or decline applications received for Waitākere Ranges Quick Response, Round One 2021/2022 as follows:

Application ID	Organisation	Requesting funding for	Amount requested	Amount allocated
QR2219-101	David Minty	Towards the cost of purchasing trapping equipment for Huia from December 2021 to December 2022	$1,000.00	$1,000.00
QR2219-102	Bishop Stream Neighbourhood Garden	Towards flexi bin, weed trimmer, and hireage of chipper to use at Wirihana Road, Titirangi between December 2021 and March 2022	$699.40	$699.40
QR2219-104	Pisces Road Playgroup	Towards the upgrade of play equipment and resources at the Glen Eden Community House from October 2021 to March 2022	$782.75	$782.75
QR2219-106	Predator Free Waitakere Township	Towards the purchase of possum traps to be used at the Waitakere township in December 2021	$1,000.00	$1,000.00
QR2219-107	Henderson Valley Resident's Association	Towards Community Emergency signs at Grassmere Road Henderson Valley from December 2021 to March 2022	$1,500.00	$1,500.00
QR2219-108	Auckland Basketball Services Limited	Towards basketball equipment and junior coaching costs in Waitakere Ranges schools from December 2021 to June 2022	$1,500.00	$200.00
QR2219-109	Environmental Education for Resource Sustainability Trust	Towards native plants, recycling bins, and delivery costs from 1 December 2022 to 31 December 2022 Decline due to grant round oversubscribed	$1,498.70	$0
QR2219-110	Rohan D'SOUZA	Towards prizes and certificates, DJ, and venue hire for the annual recital at New Lynn Community Centre in December 2021 Decline due to applicant and project being outside the local board area and grant round oversubscribed	$1,000.00	$0
QR2219-111	Piha Surf Life Saving Club Incorporated	Towards protection screens at the Piha Surf Life Saving Club from December 2021 to April 2022	$1,500.00	$800.00
QR2219-112	Youthline Auckland Charitable Trust	Towards the annual cost of counselling and in-school promotion of Youthline in Waitakere Ranges from December 2021 to June 2022 Decline due to grant round oversubscribed noting that the board has supported this group in this financial year	$1,500.00	$0
QR2219-113	Titirangi Community House Society Inc.	Towards phone and electricity bill in the Titirangi Community House from December 2021 to February 2022 Decline due to operational costs having a low alignment with local board priorities	$1,500.00	$0
QR2219-114	Briar Broad	Towards Vespex user registration, printing costs, gloves, and screws to install the bait station in Kitewaho Road between December 2021 and February 2022	$428.00	$428.00
QR2219-115	Piha Tennis Club Inc	Towards the maintenance of the court, tennis balls, and contribution to the cost of coaches for the Kids Tennis Camp in Piha Tennis Courts in December 2021	$1,500.00	$400.00
QR2219-116	Piha Surf Life Saving Club Incorporated	Towards the purchase of lockers at the Piha Surf Life Saving Club between December 2021 to March 2022	$1,500.00	$800.00
QR2219-119	Protect Piha Heritage Society Inc	Towards creation of the Waitākere Ranges Heritage Area Act resource pack between December 2021 and March 2022	$1,500.00	$1,000.00
QR2219-121	Waitakere Japanese Supplementary School	Towards materials for the ‘Gakushu Happyoukai" end of year school production at Glen Eden Intermediate School in April 2022	$700.00	$700.00
QR2219-122	Friends of Whatipū Incorporated	Towards a digger, installation of drainage coil and scoria, and purchase of the corrugated iron sheets in Whatipū campground from December 2021 to April 2022	$1,500.00	$1,500.00
QR2219-124	Crescendo Trust of Aotearoa	Towards copyright fees and print production of Crescendo’s Mentoring Programme from December 2021 to March 2022.	$1,351.90	$1,351.90
QR2219-125	Auckland King Tides Initiative under the umbrella of The Institution of Professional Engineers New Zealand Inc	Towards tidal gauges in Cornwallis Wharf between January 2022 to September 2022	$1,500.00	$800.00
QR2219-126	Scottish Celtic Music Group	Towards venue hire of Oratia Bowling Club and Oratia Settlers' Hall for a live music concert and Scottish traditional dance open to the community in April 2022	$600.00	$600.00
		TOTAL	$24,060.75	$13,562.05

CARRIED

Note: Under Standing Orders 1.9.7 Member S. Coney requested that her abstention be recorded against items QR2219-115 Piha Tennis Club and QR2219-119 Protect Piha Heritage.

Note: Under Standing Orders 1.9.7 Member M. Clayton requested that her abstention be recorded against item QR2219-104 Pisces Road Playgroup.

13	Streets for People funding application: proposals to improve walking and cycling around two local schools
	Documents were tabled. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.
	Resolution number WTK/2021/149 MOVED by Member M Allen, seconded by Member S Coney: That the Waitākere Ranges Local Board: a) approve the tabled expression of interest application to Auckland Transport’s ‘Streets for People’ programme for Prospect School. CARRIED
	MOVED by Member M Allen, seconded by Member S Coney: That the Waitākere Ranges Local Board: b) approve the tabled expression of interest application to Auckland Transport’s ‘Streets for People’ programme for Konini Primary School. CARRIED
	MOVED by Member M Allen, seconded by Member S Coney: That the Waitākere Ranges Local Board: c) delegate authority to the Chair and Deputy Chair to authorise the final wording of the expression of interest applications. d) note this is a contestable funding process and it is anticipated that, once shortlisting has occurred, successful proposals will be reported back to the local board to seek endorsement. e) note that the local board will have to fund a 10 percent local share of any project it has put forward, if the funding application is successful. CARRIED
	Note: Pursuant to Standing Order 1.9.7 Member K Turner requested that his dissenting vote be recorded against clause b).
	Note: The original motion was taken in parts. a) and b) were taken separately and c), d) and e) were taken together.
	Attachments a 25 November 2021 Waitakere Ranges Local Board – Item Streets for People funding application: proposals to improve walking and cycling around two local schools - Prospect School application b 25 November 2021 Waitakere Ranges Local Board – Item Streets for People funding application: proposals to improve walking and cycling around two local schools - Konini Primary School access and safety proposal c 25 November 2021 Waitakere Ranges Local Board – Item Streets for People funding application: proposals to improve walking and cycling around two local schools - Konini School application

Report on the Recovery from the West and North-West Auckland Floods

Wayne Brown, Principal Advisor Recovery, Jennifer Rose, Head of Business Performance and Melanie Hutton, Head of Resilience were in attendance to speak to this report.

Resolution number WTK/2021/150

MOVED by Member M Allen, seconded by Member S Coney:

That the Waitākere Ranges Local Board:

a) request a report on monitoring and early warning systems for flood risk areas in the Waitākere Ranges.

b) gratefully acknowledges the contribution of the local community, Fire and Emergency teams and emergency response groups in supporting our communities during and after the flooding.

c) acknowledge the response by Auckland Council, Auckland Transport and Fulton Hogan.

d) note the contribution of local emergency planning in preparing our coastal and bush communities.

e) request Auckland Emergency Management increase its funding and capacity to support local emergency groups development and planning.

quick responses as needed on the ground.

CARRIED

Ngā Hapori Momoho | Thriving Communities Draft Strategy

Resolution number WTK/2021/151

MOVED by Member S Coney, seconded by Member M Clayton:

That the Waitākere Ranges Local Board:

a) support the draft Ngā Hapori Momoho | Thriving Communities Strategy 2022 – 2032 as set out in Attachment A to the report on the agenda.

b) support the need for specific funding for local boards to support the implementation of the draft Ngā Hapori Momoho | Thriving Communities Strategy 2022 – 2032.

CARRIED

Draft Contributions Policy 2021

Resolution number WTK/2021/152

MOVED by Member M Allen, seconded by Deputy Chairperson G Presland:

That the Waitākere Ranges Local Board:

a) provide the following feedback on the draft Contributions Policy 2021 on the key consultation topics:

i) support updating the Contributions Policy to include capital projects in the 10-year budget

ii) support adding proposals beyond the 10-year budget in stages, starting with Drury

iii) consider that as a first principle, development contributions should predominately be weighted to brownfield areas, parks and infrastructure within the rural urban boundary. Charging the actual costs of new infrastructure in greenfield areas could also incentivise more brownfield developments

iv) agree that developers should be required to pay their contributions when building consents are granted. While recognising that this may be harder for small developers (under 5 units), asking developers pay at time consent be granted is an important principle to support as it gives more certainty for council to plan

v) support the proposal to support Māori development with grants.

CARRIED

17	Three Waters Economic Regulation Submission
	This item was withdrawn with the consent of the members and will be managed under the delegations process.

Delegated local board feedback on the Resource Management Act (Enabling Housing Supply and Other Matters) Amendment Bill

Resolution number WTK/2021/153

MOVED by Member S Coney, seconded by Deputy Chairperson G Presland:

That the Waitākere Ranges Local Board:

a) receive the feedback made under delegation on the Resource Management Act (Enabling Housing Supply and Other Matters) Amendment Bill (Attachment A in the report on the agenda).

CARRIED

Delegated local board feedback on the Auckland Light Rail project

Resolution number WTK/2021/154

MOVED by Deputy Chairperson G Presland, seconded by Member M Allen:

That the Waitākere Ranges Local Board:

a) receive the decision of the Waitākere Ranges Local Board made under delegation on 31 August 2021 providing feedback on the Auckland Light Rail project.

b) note that the delay in reporting back this feedback was due to a requirement for confidentiality which has subsequently lapsed.

CARRIED

Note: Pursuant to Standing Order 1.9.7 Member K Turner requested that his dissenting vote be recorded.

Delegated local board feedback on the Discussion Document: 'Managing our wetlands'

Resolution number WTK/2021/155

MOVED by Deputy Chairperson G Presland, seconded by Member M Allen:

That the Waitākere Ranges Local Board:

a) note the local board’s feedback on the Discussion Document: ‘Managing our wetlands’.

CARRIED

Delegated local board feedback on the Three Waters Reform proposal

Resolution number WTK/2021/156

MOVED by Deputy Chairperson G Presland, seconded by Member S Coney:

That the Waitākere Ranges Local Board:

a) receive the feedback made under delegation on the Three Waters Reform proposal.

CARRIED

Governance Forward Work Programme

Resolution number WTK/2021/157

MOVED by Deputy Chairperson G Presland, seconded by Member S Coney:

That the Waitākere Ranges Local Board:

a) receive the governance forward work programme for November 2021.

CARRIED

Workshop Records

Resolution number WTK/2021/158

MOVED by Deputy Chairperson G Presland, seconded by Member M Clayton:

That the Waitākere Ranges Local Board:

a) receive the workshop records and supporting materials for 28 October, 4, 11 and 18 November 2021.

CARRIED

24 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

5:23pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitākere Ranges Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Deputy Chairperson	Greg Presland (Presiding)
Members	Mark Allen
	Michelle Clayton
	Sandra Coney, QSO
	Ken Turner