I hereby give notice that an ordinary meeting of the Waitematā Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 16 November 2021

1.00pm

This meeting will be held remotely and a recording

of the meeting will be available on the Auckland

Council website.

 

Waitematā Local Board

 

OPEN ADDENDUM AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Richard Northey, (ONZM)

 

Deputy Chairperson

Alexandra Bonham

 

Members

Adriana Avendano Christie

 

 

Graeme Gunthorp

 

 

Kerrin Leoni

 

 

Julie Sandilands

 

 

(Quorum 4 members)

 

 

 

Robyn Joynes

Democracy Advisor

 

11 November 2021

 

Contact Telephone: (09) 427 3128

Email: Robyn.Joynes@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


Waitematā Local Board

16 November 2021

 

 

ITEM   TABLE OF CONTENTS            PAGE

 

33        Endorsement of the Myers Park Underpass project design                                                       5

 


Waitematā Local Board

16 November 2021

 

 

Endorsement of the Myers Park Underpass project design

File No.: CP2021/16397

 

  

Te take mō te pūrongo

Purpose of the report

1.       To endorse the design for the Myers Park Underpass project for construction, planned to commence in early 2022.

Whakarāpopototanga matua

Executive summary

2.       The Myers Park project to upgrade the park in line with the Myers Park Development Plan commenced in 2012. Stage one of the project included a new play area and upgraded lighting and footpaths and was completed in 2015, ahead of the park’s centennial celebration.

3.       Stage two of the Myers Park project – the Myers Park Underpass project, experienced significant changes in scope and increases in costs. A comprehensive report on the project review was carried out in November 2017 and changes in scope and budget were endorsed by the Waitematā Local Board in March 2018 (resolution WTM/2018/27).

4.       The preferred concept design report for the Myers Park Underpass project, which maintains above ground storage of stormwater, was endorsed by the Waitematā Local Board in July 2019 (WTM/2019/144) and progressed to the developed design phase.

5.       The scope for the Myers Park Underpass project includes:

·    the upgrade of the Mayoral Drive / Queen Street entrance stairs

·    upgrade of the Mayoral Drive underpass and,

·    new artwork on the underside of the Mayoral Drive bridge.

6.       Draft designs were developed based on analysis of the problems, opportunities and expected benefits, including improved safety, accessibility and placemaking.

7.       Staff presented the stage two draft design package to the Waitematā Local Board at a workshop on 28 April 2020. The draft designs included a new proposal for access through the underpass, which was supported by accessibility specialists, and an updated design for the Mayoral Drive/Queen Street stairs, including improved sightlines for safety and provision of seating.

8.       In the workshop, two distinct options for the lower bowl area, on the southern side of the underpass, were presented to the board. Option 1 sought to activate the space with a new half size basketball court and option 2 introduced swale planting and nature play.

9.       The local board indicated a preference for the swale option (option 2) for the lower bowl area.

10.     The project’s design (refer to Attachment A) was developed using feedback from the Waitematā Local Board, the Myers Park Mana Whenua Working Group, accessibility specialists and key internal council stakeholders.

11.     Resource consent was granted for the project in September 2021 (LUC60369201).

12.     This report seeks the local board’s endorsement for the detailed design for the Myers Park Underpass project which includes the swale planting and nature play activities, artwork, lighting, access and seating.

13.     The total budget for stage two of the project is $8.65 million, funded through the city centre targeted rate, Waitematā Local Board renewals budget and the Regional Public Art capital expenditure fund.

14.     Following endorsement by the local board preparations for the project’s physical works will commence and a competitive tender process will be used to identify the project’s construction partner. Following the tender process, construction is anticipated to commence in early 2022.

15.     Updates on the progress of the project will be communicated to the local community and park users through direct engagement and through council’s communications team. The local board will be kept updated on the project’s progress as it is constructed.

 

Ngā tūtohunga

Recommendation/s

That the Waitematā Local Board:

a)      endorse the final design for the Myers Park Underpass project.

 

Horopaki

Context

16.     The Myers Park project was initiated in late 2012 when the Waitematā Local Board approved the Myers Park Development Plan (resolution WTM/2012/240).

17.     The Myers Park Development Plan has been implemented in stages. Stage one of the project included a new play area and upgraded lighting and footpaths. This was completed in early 2015 in time for the Myers Park centennial celebration.

18.     The delivery of stage two is being led by the Development Programme Office. A revised scope of works for stage two was endorsed by the Waitematā Local Board in March 2018 (WTM/2018/27) and comprises:

·        the upgrade of the Mayoral Drive/Queen Street entrance stairs which also serve as a fire escape for the adjacent building (345 Queen Street)

·        the upgrade of the Mayoral Drive underpass

·        artwork on the underside of the Mayoral Drive bridge and associated lighting and audio effects.

19.     The total budget for stage two of the Myers Park project is $8.65 million and is funded through the city centre targeted rate, Waitematā Local Board renewals budget (as a contribution towards the upgrade of the Mayoral Drive/Queen Street stairs) and the Regional Public Art capital expenditure fund.

20.     In July 2019 a comprehensive report presented an option for a revised concept for the Mayoral Drive underpass. This maintains above ground storage for stormwater and was recommended by staff as the lowest cost option which meets the project objectives. This option was endorsed by the Waitematā Local Board (WTM/2019/144).

21.     Staff appointed an engineering and design consultant team from GHD and Boffa Miskell to develop the designs for the project. 

22.     Draft design options were presented to the Waitematā Local Board, the Myers Park Mana Whenua Working Group, accessibility specialists, and key internal council stakeholders. Feedback from these discussions has been used to assess the options and identify a preferred design.

23.     Two distinct options for the lower bowl area were provided in the presentation. Option 1 sought to activate the space with a new half size basketball court and option 2 introduced swale planting and nature play.

24.     Local board members expressed support for the draft designs and indicated a preference for the swale option (option 2) for the lower bowl area.

25.     The preliminary design was endorsed by Waitematā Local Board at its September 2020 business meeting (WTM/2020/212) and the  resource consent was lodged in December 2020 and final consent was granted in September 2021 (LUC60369201).

26.     Feedback from council specialists during the consenting process resulted in some changes to the designs. Key changes include the removal of the seating in the underpass and moving the timber boardwalk from the middle of the lower bowl area to the eastern side.

27.     The Waitematā Local Board provided informal feedback on the key changes following an update from council specialists at its workshop in April 2021.

28.     The detailed design has been completed and is presented to the Waitematā Local Board for endorsement in this report.

29.     If the local board endorses the detailed design a physical works tender process will begin with construction planned for early 2022.

Tātaritanga me ngā tohutohu

Analysis and advice

30.     A package of drawings showing the design is provided as Attachment A. The design package includes the following sections:

Mayoral Drive underpass access

31.     The design was informed by feedback from a panel of accessibility specialists, including representatives from Blind Low Vision NZ and CCS Disability Action.

32.     The access design complies with universal access principles by providing a safe and obvious entrance with a step-free choice.

Mayoral Drive/Queen Street stairs

33.     The design for the Mayoral Drive/Queen Street entrance stairs was developed in 2015 by Auckland Council’s Community Facilities department. This original design has been reviewed and adopted by the current design team and the following changes are proposed:

·        Mayoral Drive level plaza space has significantly reduced in size to accommodate a level entry at the fire escape from 345 Queen Street in line with current best practice

·        stairs are split to provide typical steps running down the wall edge and larger seating steps along the other half. The larger steps will provide a space for users to sit comfortably and safely enjoy the view down into the park

·        edge screening, previously proposed to be precast concrete, will be constructed from a visually permeable material to ensure clear lines of sight to and from the stairs.

34.     Designers continue to work with Māori artist Tessa Harris and the Mana Whenua Project Working Group on stair design elements including paving design and patterning on the edge screening and these elements form part of the project.

Lower bowl adjacent to the underpass

35.     A section of the park next to the underpass entrance will remain at a lower level to maintain above-ground stormwater storage.

36.     Further feedback from council specialists during the consenting process resulted in some changes to the designs. Key changes include the removal of the seating in the underpass and moving the timber boardwalk from the middle of the lower bowl area to the eastern side.

37.     To prevent the timber boardwalk becoming slippery over time each decking board has two anti-slip inserts incorporated within. This, coupled with the timber treatment and ongoing maintenance, will help to ensure a long-lasting quality surface.

Removal of the central boardwalk

38.     Feedback from council heritage specialists during the consenting process included concerns that the path through the middle of the park was not necessary and was changing the layout of the park. After considering these comments, the design team removed this additional path and changed the eastern pathway to a timber boardwalk representing the former Waihorotiu Stream.

39.     The edge of this eastern pathway has been activated with additional seating. Refer to Figure 1 for a render showing the design.

 Figure 1 Myers Park Lower Bowl design

 

Removal of the seating in the underpass

40.     Feedback from Auckland Council urban design specialists highlighted concerns that providing seating in the underpass could increase the risk of anti-social behaviour. It was agreed that it would be more appropriate to use the underpass as a transitional space which would draw people into the park. Seating is provided on the upgraded Mayoral Drive/Queen Street steps and on the edge of the timber boardwalk.

41.     Auckland Council Public Art confirmed that the artwork experience in the underpass will not be diminished by removing the seating.

42.     The seats in the underpass have been replaced by concrete slopes which tie the underpass design with the landscape in the lower bowl area.

43.     Accessibility through the underpass has been maintained with these design changes and the changes have been reviewed by accessibility specialists.

44.     Graham Tipene has worked alongside the design team to develop a Māori design feature that is included within the ground plane of the underpass. This is represented through a pattern that will be sandblasted into the finished concrete surface. The final elements of the design are currently being confirmed. This is complementary to the sculpture overhead. Refer to Figure 2 for an indicative view of the underpass transition.

 Figure 2 Myers Park Underpass ground plane transition (indicative) – June 2021

 

Removal of play spaces from the previously endorsed design

45.     Due to proximity of the existing playground within Myers Park, it was decided that the design for the space will focus on the sculpture and narrative of the Waihorotiu stream through native dry swale planting and the shape of the boardwalk. The boardwalk stairs, planting, grassed areas and trees will provide opportunities for unstructured and nature play.

Stormwater pipe repair 

46.     As part of the engineering plan approval process, investigations identified a stormwater pipe under Myers Park requires a minor repair. The project team are working with Healthy Waters to coordinate this repair. A timeline for this is yet to be determined but staff will seek to ensure this aligns with the construction timeline.

Extent of planting within lower bowl

47.     The original planting plan within the lower bowl has been reduced, so that approximately half of the lower bowl area will remain as a grassed area to allow for potential future activation.

48.     The current seating arrangement is intended to be flexible, allowing park users to have several vantage points across the lower bowl space and into Myers Park.

Tauākī whakaaweawe āhuarangi

Climate impact statement

49.     This project will contribute to Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan by improving access to green space for Aucklanders and supporting a healthy and connected natural environment (priority one in the plan) at the northern end of Myers Park.

50.     The project will also provide climate resilience by maintaining the current provision for stormwater storage in the park in the case of an extreme flooding event.

51.     Planting is expected to enhance and increase the level of biodiversity within Myers Park through the creation of the swale.

52.     The project’s physical works procurement will align with Auckland Council’s sustainable procurement objectives. This will encourage sustainable contractor behaviours including waste minimisation and carbon emissions reduction.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

53.     A project steering group has provided project oversight and guidance throughout the project’s development. The group includes representatives from the Development Programme Office, Public Art, Community Facilities, Healthy Waters and Parks, Sports and Recreation.

54.     The project will impact on the existing Greys Avenue car park that is operated by Auckland Transport. Staff estimate that 19 parking spaces will be removed permanently, and an additional 28 parking spaces will be utilised during construction. Auckland Transport provided their consent for these works in April 2017.

55.     Since then, several parking spaces have already been removed due to problems with the ground conditions in the car park. The project team is working with Auckland Transport to minimise the project’s impact on car park users.

56.     The Mayoral Drive overpass structure and crib walls are Auckland Transport assets. Feasibility and detailed design reports have been submitted to Auckland Transport for approval to fix the artwork to the underside of the Mayoral Drive overpass and to construct the new Mayoral Drive/Queen Street stairs adjacent to the existing crib wall.

57.     Development Programme Office staff are in contact with Panuku regarding the scope and redevelopment of the Greys Avenue car park.

58.     Development Programme Office staff have previously shared a project update with Regional Facilities Auckland for their information in the context of the development of the Aotea Precinct masterplan.

59.     The project team are working closely with Community Facilities with respect to access within Myers Park, and any interface with the ongoing refurbishment of the Myers Park Caretaker’s Cottage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

60.     Myers Park falls within the Waitematā Local Board boundaries and the board has the delegated authority to approve the use and activities undertaken within local parks in the area.

61.     The project is well aligned with the Local Board Plan 2020 and particularly supports:

Outcome 1: Māori are empowered, and their identity and culture is visible. We celebrate and showcase Māori culture and grow respectful and reciprocal partnerships to ensure te ao Māori is embedded in our decision making

Outcome 3: High quality urban development that has accessible, versatile, and sustainable public and private spaces We have a wide variety of community places and open spaces that are safe, accessible and versatile. Our city centre and town centres are well designed, family friendly and are easy to move around. Our shared spaces and buildings showcase sustainable living

62.     Updates on the progress of the project will be communicated to the local community and park users through direct engagement and through council’s communications team. The local board will be kept updated on the project’s progress as it is constructed.

63.     The Waitematā Local Board has been updated on progress on the project since its review in 2018. Staff presented updates recently at its workshops held on 28 April 2020, 20 April 2021, 8 June 2021 and 12 October 2021.

Tauākī whakaaweawe Māori

Māori impact statement

64.     A mana whenua working group for the project has been established and draft designs were shared with the group at a hui in April 2020. The mana whenua representatives in attendance were supportive of the draft designs for the stairs and the underpass access and expressed their preference for the current design for the lower bowl area.

65.     The project team worked in partnership with the mana whenua working group and project artists, Graham Tipene and Tessa Harris, to develop the designs and ensure a coherent and visible Māori narrative.

66.     The public artwork concept developed by Graham Tipene is an integral part of the project. to develop a creative response for this site that celebrated and evoked Horotiu – the protective guardian of the Waihorotiu stream headwaters and valley.

67.     Graham Tipene has worked with the Public Art team to create a significant mana whenua Māori artwork project, that offers a sophisticated visitor-interactive, digital and kinetic sculptural realisation of the Wai O Horotiu mana whenua narrative that encourages understandings of cultural context, environment and place.

68.     Additionally, Graham Tipene has worked alongside the design team to develop a cultural narrative feature in the ground plain, with puhoro style patterning applied to the concrete underpass slope and ramp elements – evokes the Waihorotiu stream and complements the sculpture overhead. This puhoro style pattern will variously be pre-cast into concrete units and sandblasted into concrete surfaces. The final design of these elements is currently being confirmed.

69.     Tessa Harris has worked alongside Boffa Miskell to develop and implement a pattern which has been integrated in the balustrade screening for the Queen Street stair. The pattern represents pātiki (flounder) pātiki- which is about the flounder that would have been found in the tidal area not far from this point.

70.     Ngāti Whātua Ōrākei have offered the project several basalt rocks that will be integrated within the dry swale. The rocks were uncovered as part of the City Rail Link construction and gifted to Ngāti Whātua Ōrākei by City Rail Link.

71.     The project will continue to partner with mana whenua working group through construction.

Ngā ritenga ā-pūtea

Financial implications

72.     The total budget for stage two of the Myers Park project is $8.65 million and is funded through:

·    $7.55 million from the city centre targeted rate, endorsed by the Auckland City Centre Advisory Board in July 2019 (resolution CEN/2019/34)

·    $202,000 from the Waitematā Local Board Community Facilities renewals work programme as a contribution towards the upgrade of the Mayoral Drive/Queen Street stairs. This was confirmed through the Waitematā Local Board approval of the 2020/2021 Community Facilities Renewals Work Programme in August 2020 (WTM/2020/186)

·    $900,000 from the Regional Public Art capital expenditure fund.

73.     The project’s design and scope were informed by the total budget allocation.

74.     A review of the project’s design has been undertaken by a quantity surveyor. The suitability of the total budget will be confirmed when the physical works pricing is received as part of the procurement process.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

75.     The suitability of the total budget can only be confirmed on the receipt of physical works pricing. If the received prices exceed the project budget, additional funding will be sought.

76.     Infrastructure and the wider construction industry are exposed to long-term risk and uncertainty as a result of COVID-19, including material price increases and programme delays. The ongoing impact of COVID-19 on this project is unknown.

Ngā koringa ā-muri

Next steps

77.     Following local board endorsement the physical works procurement process will commence in November 2021 after which construction will commence in early 2022 and is expected to be completed in late 2022.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Myers Park underpass design drawings

13

      

Ngā kaihaina

Signatories

Author

Tam White – Senior Governance and Relationships Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Trina Thompson - Local Area Manager

 


Waitematā Local Board

16 November 2021

 

 

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